HomeMy WebLinkAboutFin 2017-02-07 Item 2B - Interlocal Agreement - 2018-2022 Animal Control with Regional Animal Services of King CountyTO:
FROM:
BY:
CC:
DATE:
SUBJECT
City of Tukwila
Allan Ekberg, Mayor
Finance Committee
Peggy McCarthy, Finance Director
Vicky Carlsen, Deputy Finance Director
Mayor Ekberg
February 1, 2017
Authorization to enter into an Interlocal Agreement with King County
Regional Animal Services (RASKC) beginning January 1, 2018
ISSUE
Authorize the Mayor to enter into an Interlocal Agreement with King County Regional Animal
Services to continue to provide animal services for unincorporated King County and 24 contract
cities, including the city of Tukwila, beginning January 1, 2018. The execution of the contract is
contingent on costs and the contract remaining the same without material changes.
BACKGROUND
King County has been providing regional animal control services for several years. In 2010, the
County created a partnership with 26 cities. In 2012, 25 cities contracted with King County for a
3-year term, ending December 31, 2015. In June, 2012, the City approved and signed this
Agreement that remained in effect through the end of 2015. The agreement allowed for an
extension for an additional two-year term, ending December 31, 2017, which Council approved in
March 2015.
The programs and services are supported by pet licensing revenue and fees/fines as well as the
general fund of King County and many of the contracting cities.
The cost allocation model assigns 80% of program expenses based on use (responses to calls,
shelter intakes, etc.) and 20% based on population to provide a correlation between the costs of
the program and the use of the program. Tukwila data compared to all contract cities and
unincorporated King County is as follows:
Tukwila All Entities
2016 population 19,540 1.91% of total population
2016 calls 188 7% of total calls
2016 shelter intakes 286 5.71 % of total shelter intakes
2016 license count 1,119 1.18% of total licenses
King County's projected contribution is $5.1 million of the general fund to support animal services,
which is about 35% of the total revenue of $14.5 million for the program. Member cities contribute
about $1.7 million, or 11 %. The remaining revenue for the program comes from license and
adoption fees, enhanced services, and other miscellaneous fees and charges.
DISCUSSION
The existing contract has been under review by representatives of each of the member cities as
well as King County for the last several months. A copy of the 2018 Regional Animal Services
Interlocal Agreement with changes tracked is included as an attachment. Summarized below are
the changes that included in the interlocal agreement:
INFORMATIONAL MEMO
Page 2
1. Cost allocation methodology to remain essentially the same (80% based on service usage
and 20% based on jurisdiction population) but usage would be on a 3-year rolling average
rather than annual.
2. The term of the agreement would change from 3 years to 5 years. (Effective January 1,
2018 through December 31, 2022).
3. A 5-year automatic extension. An opt out of automatic extension available by providing
notice no later than June 30, 2021. Added 14-day timeline for County to provide
notification to others.
4. Limited Re-Opener upon Notice of Termination, if any city or cities opts out of the second
term, and the resulting cost impact to any remaining party is not estimated to exceed 10%,
the Agreement shall automatically extend for a second 5-year term, to December 31, 2027
subject to agreement adjusting the ILA as necessary based on parties departing the
system.
5. Latecomers would be allowed prior to the termination or expiration of Agreement, but only
if the additional party will not cause an increase any City's net costs payable to the County
or decrease in services provided under this Agreement.
6. Retain shelter credits (no Transition or Licensing support credits).
7. Jurisdiction revenue in excess of jurisdictions costs will be used to reduce regional model
support expenses that are now County General Fund expenses that are not charged to
model.
8. City of Kirkland will not be a part of the regional model effective January 1, 2018. 50% of
the resulting cost impact (140K) is mitigated by King County making program cost
reductions that do not impact service delivery. Services, service levels, and field districts
will remain the same.
Estimated costs for the City of Tukwila is estimated to be $111 thousand, about $6 thousand lower
than currently budgeted.
Timeline for negotiating the agreement is as follows:
September 1, 2016 Draft agreement in principle completed
December 31, 2016 Cities confirm non-binding mutual interest based on agreement in
principle
January 2017 County approves draft contract — based on agreement
June 1, 2017 Final deadline for municipal approval of Interlocal agreements
A representative from Regional Animal Services of King County will be attending the February
13, 2017 Committee of the Whole to provide information on the financial and service impact to
the city of Tukwila as well as answer questions.
RECOMMENDATION
Council is being asked to authorize the Mayor to enter into an interlocal agreement with King
County Regional Animal Services beginning January 1, 2018 and consider this item at the
February 13, 2017 Committee of the Whole meeting and subsequent February 21, 2017 Regular
Meeting. The execution of the contract is contingent on costs and the contract remaining the
same without material changes.
12 WA2017 Info Mernos\RASKC.docx
INFORMATIONAL MEMO
Page 3
ATTACHMENTS
Summary of Key Provisions and Changes From Current Interlocal Agreement
2018 Regional Animal Services Interlocal Agreement with Changes Tracked
2018 Regional Animal Services Interlocal Agreement — Clean Copy
Benefits of a Regional System
2018 Estimated Payment Calculation
WA2017 Info VIernos\RASKC.docx
13
Im,
Regional Animal Services of King County — 2018-2002 ILA
Summary of Key Provisions and changes from current ILA
Attachment A
Contract section
Key Changes from 2016-2017 ILA
1.Definitions
•
Updated
2. Services Description
•
Updated - service start date to January 1, 2018
Exhibit A = Description of Services
•
Edited to include other animal care providers beyond PAWS;
Removed reference to licensing support
Exhibit B = Control Districts & map
•
Updated to reflect 24 contracting cities (altered the title to reflect
boundaries are for "operational" usage; costing to be done on
single district)
Exhibit E — (Optional) Enhanced
•
Minor edits
Services)
3. City Obligations (code adoption
•
Updated to clarify responsibilities of (4) cities who do not adopt
Authorization, Cooperation /Licensing
County code by reference
Support)
•
Update incudes reference to appeals and Hearing Examiner
4. Term
•
5 year term
•
Additional five year automatic extension
•
For automatic extension and termination - Clarified notification
process and added 14 day timeline for County notification
•
Opt out of automatic extension by providing notice by June 30,
2021
•
Contingent extension, if any city or cities opts out of the second
term, and the resulting cost impact to any remaining party is not
estimated to exceed 10%, the Agreement shall automatically
extend for a second five year term, to December 31, 2027
5. Latecomers
•
Latecomers, allowed prior to the termination or expiration of
Agreement, but only if the additional party will not cause an
increase in any City's net costs payable to the County or decrease
in services provided under this Agreement
6. Compensation
•
3 year rolling averages for calculating usage
•
Use a single district for purposes of allocating costs
•
Eliminate preliminary estimating
•
One payment/year
•
Retain shelter credits and Transition credits (No Licensing support
credits)
Exhibit C — Calculation of Estimated
•
Updated to reflect changes noted above
Payments
Exhibit C -12018 Estimated Payment
•
Updated to reflect changes noted above
Calculation
Exhibit C-2 Population, Calls for Service
•
Updated to reflect changes noted above
and Licensing Data for Jurisdictions —
Used to Derive 2018 Payment
Calculation
DRAFT Updated January 30, 2017
15
Regional Animal Services of King County — 2018-2002 ILA
Summary of Key Provisions and changes from current ILA
Attachment A
Contract section
Key Changes from 2016-2017 ILA
Exhibit C-3 Calculation of Budgeted
Allocable Costs, Budgeted Total Non-
Licensing Revenue and Budgeted Net
Allocable Costs
•
Updated to reflect changes noted above
Exhibit C-4 Calculation and Allocation of
Transition Funding Credit and Shelter
Credit
•
•
•
Updated to reflect changes noted above
Removed references to Transition Funding Credits (removed)
Removed references to New Regional Revenue
Exhiwt C_ 1_ir=eRsing Revewde-suppeA
•
Deleted
_5
Exhibit C-6 Summary of calculation
Periods for Use and Population
Components
•
Updated to reflect changes noted above
Exhibit C-7 Payment and Calculation
Schedule
•
Updated to reflect changes noted above
7. Reconciliation
•
•
Jurisdiction revenue in excess of jurisdictions costs —used to
reduce County GIF expenses — regional model support expenses —
not charged to model
For cities receiving credits, if more revenue is collected than
anticipated in revenue estimate, excess shall first be used to
reduce credits, unless otherwise determined by the County
Exhibit D Reconciliation
•
Updated to reflect changes noted above
8. Reg ' ional Revenue Generation and
Licensing Revenue Support
•
•
•
•
Remove references to New Regional Revenue
Remove Licensing Credits (& Licensing Support Cities references)
Removed first come (request) basis. Include County option to
implement licensing support services for cities receiving shelter or
transition credits
Gives County discretion to implement enhanced licensing for cities
receiving credits
Exhibit C-5 Licensing Revenue Support
•
To be Deleted
Exhibit F — (optional) Licensing Support
•
Combined Attachment A to Exhibit F into one document. Update
to reflect changes noted above, including removing reference to
Exhibit C-5
9. Mutual Covenants/independent
Contractor
•
No changes
10. Indemnification and Hold Harmless
•
No changes
11. Dispute Resolution
•
No changes
12. Joint City County Committee and
Collaborative Initiatives
•
Update to focus committee on revenues and costs and program
service lines (removed specific initiatives topics list "a-q")
13. Reporting
•
No changes
DRAFT Updated January 30, 2017
17%
Regional Animal Services of King County — 2018-2002 ILA
Summary of Key Provisions and changes from current ILA
Attachment A
Contract section
Key Changes from 2016-2017 ILA
14. Amendments
• Edited — removed "legislative bodies" reference.
Note:
The intent of this language is to not be overly prescriptive - in requiring
legislative approval. Each jurisdiction can determine for itself what level of
authority it has or needs in order to approve an amendment the
contracting parties (66% majority) agree on.
This language is written so contracting parties would not be "required" to
seek their council's approval, if their individual process allows for it, when
a ministerial change or edit that does not have significant or substantive
impact is agreed upon by a (66%) majority of the contracting parties.
15. General Provisions
• No changes
Mrs. Tarmr to implement AgFee4*%m#
• Deleted from ILA— not applicable for this ILA
16. Administration
• No changes (section numbering revised)
DRAFT Updated January 30, 2017
17
W.
2018 Regional Animal Services
Interlocal Agreement
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agree a', follows:
Document Dated € .e } -,; -1 7 "_. J
19
1_ Definitions. Unless the context clearly shows another usage is intended, the
following terms shall have these meanings in this Agreement:
.— "Agreement" means this 2018-Animal Services Interlocal Agreement,
including any and all Exhibits hereto. _(.'T-i,+nless the context clearly indicates
oth(Lr.jv_ise 1!ie lcrn.i "Agrecmo)C j,a intended reference all
_1h 2.018 Animal li)terlocal Agreements by and between the
County and other Contracting Cities.
1). -"Animal Services" means Control Services, Shelter Services and Licensing
Services combined, as these services are described in Exhibit A.
Collectively, "Animal Services" are sometimes referred to herein as the
"Program."
"Contracting Cities" means all cities_iictL�Jil that are
parties to an Agreement.
d. ctim, Parties" nwins all flie" and 1-10 Colkllh
tra____�._41L.__L .. . ..............
c� "Control District" mean, om' (I( th(' dk1iI1C,,I1I'd iD
- Vi-
F'Xhjl2:tL!L�or�HIL�:) of Animal Coninj ':�orvjo-
"Enhanced Controt Services" are addit ioj Ill Colltn)l See iy C, lhm HI", Giv
tcrm.., ... ..a. nd co[idjtiow, a . . . ....... in F-x----h- - - i -bit F
011C 1:1111,lnce(i ('onfrol '-)cr\,iw,, C(nitia(l").
"Enhanced Licensing Support Services" are additional Licensing
Support Services that the City may purchase under certain terms and
conditions as described in Exhibit f ("Enhanced Licensing Support
Services")
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_ "Parties" means the City and the County.
"-C-Ontra-c-t-itvg-Parties"
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j. "Service Year" means the calendar year in which Animal Services are or
were provided-42u. nt otj7i,,A (,,ment.
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Document Dated
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2. Services Provided. Beginning January l'20l�4, the County will provide the City
with Animal Services described in Exhibit A. The County will perform these
ecmi consistent with governing City ordinances adopted in
accordance with Section l Iu providing such Animal Services consistent with
Exhibit A' the County will engage m good faith with the Joint City-County
�o 0hbuoraiioo Committee m develop potential adjustments w field protocols;
provided that, the County shall have sole discretion as to the staffing assigned to
receive and dispatch calls and the manner of handling and responding to calls for
a*malSendcc. Except asset forth in Section L�-M (Indemnification and Hold
Harmless), services to be provided by the County pursuant to this Agreement do
not include services of legal counsel, which shall be provided by the City at its own
expense.
a. Enhanced Control Services. The City may request Enhanced Control
Services by completing and submitting Exhibit to the County. Enhanced
Services will be provided subject w the terms and conditions described i"
Exhibit E' including but not limited mu determination by the County that it
has the capacity to provide such services.
3._City Obligations.
a. Animal RegulatoLy Codes Adopted. Io the extent it has not already done
so, the City shall promptly enact an ordinance m resolution that includes
license, fee, penalty, enforcement, ��-Lo�hl^rupound/ redemption and
sheltering provisions that are substantially the same aa those nf Title //
King County Code ae now io effect ", hereafter amended (hereinafter "the
City Ordinance"). The City shall advise the County nf any City animal care
and control tbat differ from those ^f the County^I�uLu1
b, Authorization to Act on Behalf of City. Beginning January l'208�1, the City
authorizes the County m act on its behalf b` undertaking the following:
Dacmea'*ated Mu
i—Determining eligibility for and issuing licenses under the terms of the
City Ordinance, subject to the conditions set forth in such laws.
J i._.-,Enforcing the terms of the City Ordinance, including the power to
issue enforcement notices and orders and to deny, suspend or revoke
licenses issued thereunder.
i i i. Conducting administrative appeals of those County licensing
determinations made and enforcement actions taken on behalf of the
City. Such appeals shall by the King County
I �xa ric_xor the ( OLDI I V'4 ',I WC(`,S< U
'Idministra ti Nv a ppeak; b(ON, or of f ic er oll I-) i "i I f t1f the t unless
either the City or the County determines that the particular matter
should be heard by the City.
iy. -,Nothing in this Agreement is intended to divest the City of authority
to independently undertake such enforcement actions as it deems
appropriate to respond to violations of any City ordinances.
Cooperation and Licensing Support. The City will assist the County
in its efforts to inform City residents regarding animal codes and
regulations and licensing requirements and will promote the licensing of
pets by City residents through various means as the City shall reasonably
determine, including but not limited to offering the sale of pet licenses at
City Hall, mailing information to residents (using existing City
communication mechanisms such as bill inserts or community newsletters)
and posting a weblink to the County's animal licensing program on the
City's official website. The City will provide to the County accurate and
timely records regarding all pet license sales processed by the City. All
proceeds of such sales shall be remitted to the County by the City on a
(no later than Ii.fteen -alendar fnmu the
....... . . .......... . — - ---------------
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Doctunent Dated
25
L)._Cvmy,paation. The County will develop mn Estimated Payment calculation for
each Service Year using the formulas described in Exhibit C, and shall transmit the
payment information t^ the City according to the schedule described below. The
County will also calculate and inform the City as to the Reconciliation Adjustment
Amount vnor before June 30of each year, ao described in Section 2� below and
Exhibit D, in order to reconcile the Estimated Payments made by the City in the
prior Service Year. The City wiD pay the Estimated ' Formatted: Highlight
Doct-entmated 4����
Payment, and any applicable Reconciliation Adjustment Amounts as follows (a list
of i)4-payment-related notices and dates is included at Exhibit C-7):
a. Service Year --4442018: The County will provide the City with a calculation
of the Estimated Payment amounts for Service Year 201.83, on or
before 1 5,2(D1 which shall be derived from the
4!f(----C.-4+n+ff44+",eii+..Estiiiiated 2018.,'-; Payment Amount set forth on Exhibit C-
1, adjusted if necessary based on the Contracting Cities and other updates to
Calendar Year -2444-data in Exhibit C-2. 44444—f*-44-V W414- -r)4 44v4+ k-+14 44
ta
14f-aF- r *x =r+t -P4-5-, -!--The City will pay the County the 1'r.zl,i +n-++44 -Estimated
Payment Amounts for Service Year 2018.4 on or before }-,-2k44Z�ti LL�1
15, 2H 18-444
-p -a
Reconciliation Adjustment Amount for
Service Year 20182 shall be paid b J ae C, it or tiv th. e Cminty it [lit,
.... . .....
a ILI] I 1 t i Oil 9 W W', t 110 ('1 tV iti Cl I i i t 10d 10 YCL ei QL,
on or before August 15, 2011)4, as described in 4*+0,
b. Service Years after 2018-4.
... .. . ..............
i, Estimated Payment Determined by December 15. The Estimated
Payment amounts for the upcoming Service Year will be determined
by the County following adoption of the County's budget and
applying the formulas in Exhibit C.
ii Estimated Payments Due V 1-4-,- 4+4-)i�+A i I �.,, i i,,t 15. The
City will pay the County the Estimated Payment Amount on or before
each A i i,-, it5t 15.
Document Dated l - -1 -i ,, -1 V_ I t:
27
i i i. -The Reconciliation Adjustment Amount for the prior Service Year
shall be paid on or before August 15 of the following calendar year, as
described in Section .7.6.
i If a Party fails to pay an Estimated Payment or Reconciliation
Adjustment Amount within 15 days of the date owed, the Party owed
shall notify the owing Party that they have ton (10) days to cure non-
payment. If the Party fails to cure its nonpayment within this time
period following notice, the amount owed shall accrue interest
thereon at the rate of I % per month from and after the original due
date and, if the nonpaying Party is the City, the County at its sole
discretion may withhold provision of Animal Services to the City until
all outstanding amounts are paid. If the nonpaying Party is the
County, the City may withhold future Estimated Payments until all
outstanding amounts are paid. Each Party may examine the other's
books and records to verify charges.
\,.,.._ Unless the Parties otherwise direct, payments shall be submitted to
the addresses noted at Section 1,74.g.
Payment Obligation Survives Expiration or Termination of Agreement
The obligation of the City (or as applicable, the County), to pay an
Estimated Payment Amount or Reconciliation Adjustment Amount for a
Service Year included in the term of this Agreement shall survive the
Expiration or Termination of this Agreement. For example, if this
Agreement terminates on December 31, 202-Q5, the 4- 4+ia4-Estimated 20224-,";
Payment is nevertheless due on or before A t �Y l,,t 15, 20224--,'4, and
the Reconciliation Adjustment Amount shall be payable on or before
August 15, 207,3+,
The Parties agree the payment and reconciliation formulas in this
Agreement (including all Exhibits) are fair and reasonable.
7...—Reconciliation of Estimated Payments and -Adu,4-Costs 4+K4 -Revenues.
a. In order that the Contracting Parties share costs of the regional Animal
Services Program based on their actual, rather than estimated, licensing
revenues, there will be an annual reconciliation. Specifically, on or before
June 30 of each year, the County will reconcile amounts owed under this
Agreement for the prior Service Year by comparing each Contracting Party's
Document Dated 4
W.
10
Estimated Payments to the amount derived k--).v
Exhibit C using actual revenue data for such Service Period as detailed in
Exhibit D. There will also be an adjustment if necessary to account for
annexations of areas with a population of 2,500 or more and for changes in
relative population shares of Contracting Parties' attributable to Latecomer
Cities. The County will provide the results of the"reconciliation to all
Contracting Parties in writing on or before June 30. The Reconciliation
Adjustment Amount will be paid on or before August 15 of the then current
year, regardless of the prior termination of the Agreement as per Section 5.c.
b. 11-le P,I It I(", I I It end fliat the pruv isi )[I of !t.lin I,) I '-w ry icc5 becoii7e molv
lill<)Jlciallv "1155t'li3latle ovcr ill(" [erm of Hli, A-reellwnt- 1(7c C olliltv e \Jll
Cie to t I) I 5 i I � I 'I W C' ( )I t I) t V i I I I I i L I I t
---------- tal
vvitjl IN", Joint Coll,iboration (-ommittce on illy, oropoak to
,g,eneratene\\ revenl,11L
C. H I t' 1 ) 0 1- 1 i C I d 0 Wert I I I I CI I d I i t I i e p r o i �,, i o i i c,1 A i) i i) i, i r re c L, i L, t I
tut 11 tier \ ico- lllldt,�] this AQreeii iont to be i ) ofit makim-, enterpi i,,e. Wlwry
of it cost�, linder llljs
I—', tLl clir,cowti of PAWS (oi- otli(r nia
- ai6l ,ervie
..... . ......
S,Ileller wervjce, I n1lanced Control "en,ii.e, and Fnlmecl i i i� 1 .1) jil .)ort
-------- 42 . .. ....
I lic-11 ��U'2 �. �N ill be rein\ eted in Hit., Prograiii to redLue tile
-�- -Y ----------- I .. .............. . .......... . .... .
01.111h L O ' A ' , c l f OlU 5V'A('Tll t i l a t arc l l o t i l l c 111ded i l l t i l l , A l o c , l t i o l I h ) citie5
< ic>j 11) n I-o\ o ,e ry I ce d c I i \ C
nhan ced Licensing Revenue Support
Services
41)k, 1"ll-Hei, !itt'i+4441,1I tlie
tii4-,
`4 a +c= , --- ad !I441-lailt,ed 11
. . . . . . . . . . . . . . ............ ............ ............ .......... 11 . . . . . . . . . .
Document Dated r--'— i,,4 ,,14 L'111
29
are !I"! nk-!t4 tell ;!I t#� ,it it lta
ate +r+et ati 3 +44 wf
# �- n #�a��!�iten�i�;- Rc>vc +at�c.: �t+p}�� #- �;erv- i4-es♦
`+rt -Ci-t- icy �i-
44t -A-City may request licensing revenue support from the County 4+ -24444
4H42# >duzan,it10 t(1111Oftl)i At ire +mcntby executing Attachment A to
Exhibit F. The terms and conditions under which such ei ih,xnovd licensing
f-c-y "rc� support sorvite.will be provided are further described at 4;.- x4444 -C--
r- -+-) -- Exhibit F. +(-,,f4et+4o
evt++ ++" +-
of ciflian ed licensing
rep - support service,, diirim, the^ terry) (it IN ar- aviraerrt 4 +244 - a++-4t 2t-i #..:a
is subject to the County determining it has capacity to provide such services.
Provision of c 1711;_ nc _ ci licensing support 5c r \ itc,;
is further subject to the Parties executing a Licensing Support Ccmtract
(Exhibit F).
]n._7,idipp try ot�:r� .! -tc cic k uk?q,ci ur, F,hib +t I re. .,1pt r fc;iC}
ru\ (,'MW "111wort i, 4llbio'k 1, to flog� iecipiew ( 0% prok-idiiio injdiid ticrvj e:c"
ir'7cituiiri}; brtt r)Cq_1ir7rii0L' trur_ iU COMIarcuricMiOtr With City rc idt'r,�t�;"
f7trlydrerrii's,.trrti c�t��55in. caul[,, lilt, ,}'? ttie _Itir�(°_i.)s�rcitd.should.i't.
itaa,ticrrut,sl_ttd; �- tlrc rctruitil in -_Of tany_�IS�Srti?�..t.ltfz_if xl >���Ilc;.<.
aiu;t rrra ii {rri , u fcrrn7.at cni Yct tktk, ("ollirty to r ,'i:;t is t t °art tin it _i_ar tilt
actitrtu_s if �ip�(ic�rl?le.
Fl LOLIT)h la o tJ {t._o'}0011_trr irrr, -. M tics
-i _ _ i �c. {7acnt 4.S.r�, rrr ,� u 7 7t7rt.:�c r � �c t' -�, tir c i._-- .......
r _fit at ui t�� zr»itir�it 7a7yf .... Itt i cre�tirt..:.
{__Mutual Covenants /Independent Contractor. The Parties understand and agree
that the County is acting hereunder as an independent contractor „r_rul tIiat,w4li--the
Document Dntul ! • ++ -4 « -i t ! 12
30
11. Control of County personnel, standards of performance, discipline, and all
other aspects of performance shall be governed entirely by the County,-
h—All County persons rendering service hereunder shall be for all purposes
employees of the County, although they may from time to time act as
commissioned officers of the City;
The County contact person for the City 4,+4-regarding all issues
arising under this Agreement, including but not limited to citizen
complaints, service requests and general information on animal control
services is the Manager of Regional Animal Services.
Indemnification and Hold Harmless.
a. City Held Harmless. The County shall indemnify and hold harmless the
City and its officers, agents, and employees, or any of them from any and all
claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever, by any reason of or arising out of any negligent act or
omission of the County, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this Agreement.
In the event that any such suit based upon such a claim, action, loss, or
damages is brought against the City, the County shall defend the same at its
sole cost and expense; provided that the City reserves the right to
participate in said suit if any principle of governmental or public law is
involved; and if final judgment in said suit be rendered against the City, and
its officers, agents, and employees, or any of them, or jointly against the City
and the County and their respective officers, agents, and employees, or any
of them, the County shall satisfy the same.
b. County Held Harmless. The City shall indemnify and hold harmless the
County and its officers, agents, and employees, or any of them from any and
all claims, actions, suits, liability, loss, costs, expenses, and darnages of any
nature whatsoever, by any reason of or arising out of any negligent act or
omission of the City, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this Agreement.
In the event that any suit based upon such a claim, action, loss, or damages
is brought against the County, the City shall defend the same at its sole cost
and expense; provided that the County reserves the right to participate in
said suit if any principle of governmental or public law is involved; and if
final judgment be rendered against the County, and its officers, agents, and
employees, or any of them, or jointly against the County and the City and
their respective officers, agents, and employees, or any of them, the City
Document Dated 4' '-4--1 2-,,',, 4-; 1
13
31
shall satisfy the same.
c. Liability Related to City Ordinances, Policies, Rules and Regulations. In
executing this Agreement, the County does not assume liability or
responsibility for or in any way release the City from any liability or
responsibility that arises in whole or in part as a result of the application of
City ordinances, policies, rules or regulations that are either in place at the
time this Agreement takes effect or differ from those of the County; or that
arise in whole or in part based upon any failure of the City to comply with
applicable adoption requirements or procedures. If any cause, claim, suit,
action or administrative proceeding is commenced in which the
enforceability and /or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and,
if judgment is entered or damages are awarded against the City, the County,
or both, the City shall satisfy the same, including all chargeable costs and
reasonable attorney's fees.
d. Waiver Under Washington Industrial Insurance Act. The foregoing
indemnity is specifically intended to constitute a waiver of each party's
immunity under Washington's Industrial Insurance Act, Chapter 51 RCW,
as respects the other party only, and only to the extent necessary to provide
the indemnified party with a full and complete indemnity of claims made
by the indemnitor's employees. The parties acknowledge that these
provisions were specifically negotiated and agreed upon by them.
Dispute Resolution. Whenever any dispute arisin, ..._ . � '� � � rrtxoill" �rE
._
the Parties t4 ! g Pa this Agreement *,,4"-is not
resolved by routine meetings or communications, the disputing +. Part ic
agree to seek resolution of such dispute in good faith by meeting, as soon as
feasible. The meeting shall include the Chief Executive Officer (or his/her designee)
of each party involved in the dispute and the Manager of the Regional Animal
Services Program. If the parties do not come to an agreement on the dispute, any
party may pursue mediation through a process to be mutually agreed to in good
faith by the parties within 30 days, which may include binding or nonbinding
decisions or recommendations. The mediator(s) shall be individuals skilled in the
legal and business aspects of the subject matter of this Agreement. The parties to
the dispute shall share equally the costs of mediation and assume their own costs.
]:_'__. Joint City - County Cclllaljor atic7.n A
committee composed of 3 county representatives (appointed by the County) and
one representative from each Contracting City that chooses to appoint a
representative shall meet upon reasonable request of a Contracting City or the
Document Dated
32
14
County, but inooevent shall the Committee meet less than twice each year.
Committee members may not b, elected officials. The Committee shall review
service issues and make recommendations regarding efficiencies
and improvements mservi and shall review and make
recommend abonsregarding the conduct and findings o/ the collaborative
bnhiudvos._ 5ubcomminem|n focus "n individual initiatives may
each ouunt\�and
e*�litN'_membc,,"/ the Joint City-County CuUahuaLion Committee.
Recommendations "f the Joint City-County Col �jb�21�Ljjioii Committee are o"n-
hb`din&. The collaborative initiatives t"b,explored- 4*+ll include, but are not
necessarily limited to:
Docmien,m�� 4-� 1 -
15
iid
Reporting. The County will provide the City with on electronic report not
less than monthly summarizing call response and Program usage data for each "(
the Contracting Cities and the County and the Animal Services Program. The
formatting, content and details of the report will be developed in consultation with
the Joint City-County Lollibuozdiuii Committee.
Amendments. Any amendments mthis Agrcem*omostbeinvriting. This
Agreement shall be deemed t^ incorporate amendments w Agreements between
the Contracting Parties that are approved by the County and at least two thirds
(66%),f all other Contracting Parties (in both number and
m the percentage of the prior total Estimated Payments owing from such
Contracting Parties in the then current Service Year), evidenced by the authorized
signatures of such approving Parties u,^f the effective date of the amendment;
pmu/d,d that this provision shall not apply ," any amendment t^ this Agreement
affecting the Party contribution responsibilities, hold harmless and indemnification
requirements, provisions regarding duration, termination or withdrawal, or the
conditions of this Section.
w=muated 4.�, — 11—�--2-4-;",�_I_
16
I 5.-General Provisions.
a� Other Facilities. The County reserves the right to contract with other shelter
service providers for housing animals received from within the City or from
City residents, whose levels of service meet or exceed those at the County
shelter for purposes of addressing shelter overcrowding or developing other
means to enhance the effectiveness, efficiency or capacity of animal care and
sheltering within King County.
b. Survivability. Notwithstanding any provision in this Agreement to the
contrary, the provisions of Section s3-1 0 - (Indemnification and Hold
Harmless) shall remain operative and in full force and effect, regardless of
the withdrawal or termination of this Agreement.
_. Waiver and Remedies. No term or provision of this Agreement shall be
deemed waived and no breach excused unless such waiver or consent shall
be in writing and signed by the Party claimed to have waived or consented.
Failure to insist upon full performance of any one or several occasions does
not constitute consent to or waiver of any later non-performance nor does
payment of a billing or continued performance after notice of a deficiency in
performance constitute all acquiescence thereto. The Parties are entitled to
all remedies in law or equity.
d. Grants. Both Parties shall cooperate and assist each other
procuring grants or financial assistance from governmental agencies or
private benefactors for reduction of costs of operating and maintaining the
Animal Services Program and the care and treatment of animals in the
Program.
e. Force Majeure. In the event either Party's performance of any of the
provisions of this Agreement becomes impossible due to war, civil unrest,
and any natural event outside of the Party's reasonable control, including
fire, storm, flood, earthquake or other act of nature, that Party will be
excused from performing such obligations until such time as the Force
Majeure event has ended and all facilities and operations have been
repaired and/or restored.
1. Entire Agreement. This Agreement represents the entire understanding of
the Parties and supersedes any oral representations that are inconsistent
with or modify its terms and conditions.
Document Dated 4
17
35
Notices. Except as otherwise provided in this Agreement, any notice
required to be provided under the terms of this Agreement shall be
delivered by E -mail (deemed delivered upon E -mail confirmation of receipt
by the intended recipient), certified U.S. mail, return receipt requested or by
personal service to the following person (or to any other person that the
Party designates in writing to receive notice under this Agreement):
For the City:
For the County: Caroline Whalen, Director
( rrolii liM(I MIi_kir rtlilt '.
King County Dept. of Executive Services
401 Fifth Avenue, Suite 135
Seattle WA. 98104
Assignment. No Party may sell, transfer or assign any of its rights or
benefits under this Agreement without the approval of the other Party.
i. Venue. The Venue for any action related to this Agreement shall be in
Superior Court in and for King County, Washington.
Records. The records and documents with respect to all matters covered by
this Agreement shall be subject to inspection and review by the County or
City for such period as is required by state law (Records Retention Act, Ch.
40.14 RCW) but in any event for not less than 1 year following the
expiration or termination of this Agreement.
k. No Third Party Beneficiaries. This Agreement is for the benefit of the
Parties only, and no third party shall have any rights hereunder.
Counterparts. This Agreement and any amendments thereto, shall be
executed on behalf of each Party by its duly authorized representative and
pursuant to an appropriate motion, resolution or ordinance. The
Agreement may be executed in any number of counterparts, each of which
shall be an original, but those counterparts will constitute one and the same
instrument.
Document Dated - «, +- {.... +. o- 4, _ f I
36
18
4.-
41-+pa all othel
.e i�o'4" ()I 2a
a,; }t31 N, 1, -2 M4+1111111111 .......... ----
w444-+-j4) t b t? i i n a 11 d e t e i i i e e .+=,,
af-e
"-ill he deed k„ t, 1-e�tlrdle (4
tll-k-4 4*4 1 t i f iia k
-7(1-1: -1'a -
4+t-+H4we
i -,04 tl-t 14t-4+4 V i 44ff1 y-+',W-w, #e444 ('+i k,+ + ++t++ 4 4k
1 lie
i N' a k' e k4 v t 1 to
+40
4-Il-t-144 I'll. 444
Administration. This Agreement shall be administered by the County
Administrative Officer or his/her designee, and by the City Manager, or his/her
designee.
Document Dated 1 1 '
19
37
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
effective as Of L2018.
King County
Dow Constantine
King County Executive
Date
Approved as to Form:
King County
Deputy Prosecuting Attorney
Date
Document Dated i -I •—q-4- 1 - 1
W:
City of
City Manager/Mayor
Date
Approved as to Form:
City Attorney
Date
20
List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 244-3,201 - 8 Payment (showing
participation only by jurisdictions that have expressed interest in contracting for
an additional 3 year terns)
Exhibit C-2: Estimated Population, Calls for Service, Shelter Use and
Licensing Data for jurisdictions, Used to Derive the Pre-Commitment
Estimated 2413 2015 Payment
Exhibit C-3: Calculation of Budgeted Total Allocable Animal Services
Costs, Budgeted Total Non-Licensing Revenue and Budget Net Allocable
Animal Services Costs for 20184
Exhibit C-4: Calculation and Allocation of Transition Credit, Shelter
Cre ditTii
Exhibit C-5: 44(z(-4+s+n
Exhibit C-6: Summary of Calculation Periods for Use and Population
Components
Exhibit C-7: Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract (Optional)
Exhibit F: Ln lian ced Licensing Support Contract (Optional)
Document Dated 4,..'A % !-I'
21
39
Exhibit A
Animal Service Description
Part 1: Control Services
Control Services include the operation of a public call center, the dispatch of animal
control officers in response to calls, and the handling of calls in the field by animal control
officers, including the collection and delivery of animals to the Kent Shelter (or such other
shelters as the County may utilize in accordance with this Agreement).
1. Call Center
a. The County will operate an animal control call center five days every week
(excluding holidays and County-designated furlough days, if applicable) for
a minimum of eight hours per day (normal business hours). The County will
negotiate with applicable unions with the purpose of obtaining a
commitment for the five day call center operation to include at least one
weekend day. The County may adjust the days of the week the call center
operates to match the final choice of Control District service days.
b. The animal control call center will provide callers with guidance, education,
options and alternative resources as possible/appropriate.
c. When the call center is not in operation, callers will hear a recorded message
referring them to 911 in case of emergency, or if the event is not an
emergency, to either leave a message or call back during regular business
hours.
2. Animal Control Officers
The County will divide the area receiving Control Services into three Control
Districts as shown on Exhibit B. Subject to the limitations provided in this
Section 2, Control Districts 200 and 220 e _,i � I i will be staffed with one Animal
Control Officer during Regular ACO Service Hours and District 500 will be
staffed with two Animal Control Officers (ACOs) during Regular ACO
Service Hours. Regular ACO Service Hours is defined to include not less
than 40 hours per week. The County will negotiate with applicable unions
with the intention of obtaining a commitment for Regular ACO Service
Hours to include service on at least one weekend day. Regular ACO Service
Hours may change from time to time.
i. Except as the County may in its sole discretion determine is necessary
to protect officer safety, ACOs shall be available for responding to
calls within their assigned Control District and will not be generally
available to respond to calls in other Control Districts. Exhibit B-1
shows the map of Control Districts.
Document Dated I 4,_ 1.F.
MM
22
ii. Countywide, the County will have a total of not less than 6 ACOs
(Full-Time Equivalent employees) on staff to maximize the ability of
the County to staff all Control Districts notwithstanding vacation,
sick-leave, and other absences, and to respond to high workload areas
on a day-to-day basis. While the Parties recognize that the County
may at times not be able to staff all Control Districts as proposed
given unscheduled sick leave or vacancies, the County will make its
best efforts to establish regular hourly schedules and vacations for
ACOs in order to minimize any such gaps in coverage. In the event of
extended absences among the 6 ACOs, the County will re-allocate
remaining ACOs as practicable in order to balance the hours of service
available in each Control District. In the event of ACO absences (for
any causes and whether or not such absences are extended as a result
of vacancies or other issues), the first priority in allocating ACOs shall
be to ensure there is an ACO assigned in each Control District during
Regular ACO Service Hours.
b. Control District boundaries arelia�e keen designed to balance work load,
correspond to jurisdictional boundaries and facilitate expedient
transportation access across each district. The County will arrange a location
for an Animal Control vehicle to be stationed overnight in Control Districts
("host sites") in order to facilitate service and travel time improvements or
efficiencies.
c. The County will use its best efforts to ensure that High Priority Calls are
responded to by an ACO during Regular ACO Service Hours on the day
such call is received. The County shall retain full discretion as to the order in
which High Priority calls are responded. High Priority Calls include those
calls that pose an emergent danger to the community, including:
1. Emergent animal bite,
2. Emergent vicious dog,
3. Emergent injured animal,
4. Police assist calls— (police officer on scene requesting assistance
from an ACO),
5. Emergent loose livestock or other loose or deceased animal that
poses a potential danger to the community, and
6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls. These
calls will be responded to by the call center staff over the telephone, referral
to other resources, or by dispatching of an ACO as necessary or available, all
as determined necessary and appropriate in the sole discretion of the
Document Dated o,
23
41
County. Particularly in the busier seasons of the year (spring through fall),
lower priority calls may only receive o telephone response from the Call
Center. Lower Priority calls are non-emergent requests for service, including
but not limited to:
z. Non-emergent high priority events,
2. Patrol request —(ACO requested m patrol a specific area due m
possible code `iWvdvon)'
3, Trespass,
«. Stray DoA/Cat/odher animal confined,
5. Barking Dog,
6. Leash Law Violation,
7. Deceased Animal,
8. Trap Request,
9. Female animal in season, and
l0. Owner's D"g/Cot/other animal confined.
The Joint-City County Coll abusa tiuu_ Committee ie tasked with reviewing
response protocols and recommending potential changes to further the goal
^l supporting the most appropriate use o( scarce Control Service resources
countywide. The County will in good faith consider such recommendations
but reserves the right t^ make final decisions on response protocols. The
County will make no changes to its procedures that are inconsistent with the
terms o( this Exhibit A' except that upon the recommendation of the Joint
City-County �'��boz��m_Cvmmb/,� the County may qgoct"modify
,eapono,with respect to calls involving animals other than horses, livestock,
dogs and cats.
lo addition /o the u[Op serving specific districts, the following Control
Service resources will b, available nn^ shared basis for all Parties and shall
b, dispatched uy deemed necessary and appropriate by the County.
x. An animal control sergeant will provide oversight of and back-
up for ACOs five days per week at least 8 hours/day (subject to
vacation/sick lea ,,/t,au^ing/o/c.).
z. Staff will be available to perform animal cruelty investigations,
t^ respond tn animal cruelty cases, and to prepare related
reports (subject t" vacation/sick leuv,/vaioio#/c,cl
3. Not less than l ACO will bcvn call every day at times that are
not Regular AC0 Service Hours (including the days per week
that are not included within Regular AC0 Service Doum)'/o
respond ,o High Priority Calls posing an extreme life and
safety danger, ao determined by the County.
D-unient Dated u����u
24
g. The Parties understand that rural areas of the County will generally receive a
less rapid response time from ACOs than urban areas.
h. Contracting Cities may contract with King County for "Enhanced Control
Services" through separate agreement (as set forth in Exhibit E); provided
that a City may not purchase Enhanced Control Services under Option 1 as
described in Exhibit E if such City is receiving a Transition Vunding Credit
aiL(_I/or 7-Shelter Credit_ -4 , -+t 04k, of k,, W14, i"
Part 11: Shelter Services
Shelter services include the general care, cleaning and nourishment of owner-released, lost
or stray dogs, cats and other animals. Such services shall be provided 7-days per week, 365
days per year at the County's animal shelter in Kent (the "Shelter") or other shelter
locations utilized by the County, including related services described in this section. 414e
maintenance of the Shelter will continue to be included in the
Program costs allocated under this Agreement (as part of the central County overhead
charges allocated to the Program)_ A1 i +f-++No major renovation, upgrades or replacements
of the Shelter established as a capital project within the County Budget are anticipated.
+4or will any such capital project costs be allocated to the Contracting Cities iii l-,4,-fA4-t�
i i rij i,, the teni of t I ii,, A,-, reOM(Alt Wi tJ IOLI I P1101- WI'0011)017f Of t 11C
Ontractin,_, Cities .
. . ...... I .
1. Shelter Services
a. Services provided to animals will include enrichment, exercise, care and
feeding, and reasonable medical attention.
b. The Public Service Counter at the Shelter will be open to the public not less
than 30 hours per week and not less than 5 days per week, excluding
holidays and County designated furlough days, for purposes of pet
redemption, adoption, license sales services and (as may be offered from
time to time) pet surrenders. The Public Service Counter at the shelter may
be open for additional hours if practicable within available resources.
c. The County will maintain a volunteer/foster care function at the Shelter to
encourage use of volunteers working at the shelter and use of foster
families to provide fostering/transitional care between shelter and
permanent homes for adoptable animals.
Document Dated i7'_ J
25
FARd M
d. The County will maintain u^ animal placement function at the Shelter m
provide for and manage adoption events and other activities leading mthe
placement o/ animals in appropriate homes.
e. Veterinary services will be provided and will include animal cuums
treatment and minor procedures, spay/neuter and other surgeries. Limited
emergency veterinary services will bc available io non-business hours,
through third-party contracts, and engaged d and when the County
determines necessary.
/. The County will take steps through its operating policies, codes, public fee
structures and partnerships t" reduce the number nf animals and their
length "( stay bu the Shelter, and may at times limit owner-surrenders and
field p/dk-opa' adjust fees and inc,ou,ize community-based solutions.
2. Other Shelter services
a. Dangerous animals will b, confined aaupp,vpriatc/^cccs,a,y.
b. Disaster/emergency preparedness for animals will b,coordinated
regionally through efforts o/ King County staff.
J Shelter for Contracting Cities contracting with PAWS (Potentially including
Woodinville, Shoreline, Lake Forest Park, Kenmore ("Northern Cities")). For so
long as a Northern City has a contract in effect for sheltering dogs and cats with the
Progressive Animal Welfare Society in Lynnwood (yAVYS)'
1,juzuidxz�-tbe County will not shelter dogs and cats picked uy within the
boundaries of such City(s), except in emergent circumstances and when the PAWS
Lynm*ovd shelter im not available. Dogs and
cats picked up by the County within such City(s) will be transferred by the County
to the PAWS �sbc|mrboLynnwood zahcU,r
care, which will be provided and funded solely through separate contracts between
each Northern City and PAWS, nd the County
will refer residents o( that City t"pAVVS ",
abck,dnqmr,ico.The County nUlprovide obd e
�e,^r,iceok,za,u*�a otbertbun
dogs and cats that are picked op within the boundaries "f Northern Cities
contracting with PAW oo the same terms and
cond/honathat such obek do
shelter to other Contracting Parties.
Except ae provided bn this Section, the County io under no obligation /^drop
animals picked up in any Contracting City at any shelter other than the County
shelter in Kent.
4. County Contract with PAWS Nothing in this
Agreement ia intended to preclude the County from contracting with
4����*
to care for animals taken inbyjjj(� County _^k-44+.
5. Service m Persons who are not Residents "f Contracting Cities. The County will
not provide routine shelter services for animals brought in by persons who are not
Document Dated �+4���
EE
26
residents of Contracting Cities, but may provide emergency medical care to such
animals, and may seek m recover the cost of such services from the pet owner
and/or the City b^ which the resident lives.
Part III: Licensing Services
Licensing services include the operation and maintenance ofa unified system mlicense
pets in Contracting Cities.
l. The public will b, able m purchase pet licenses bu person u/ the County Licensing
Division public service counter in downtown Seattle (500 41h Avenue), King County
Community Service Centers and the Kent Animal Shelter during regular business
hours. The County will maintain on its vvebaitu the capacity for residents t"
purchase pet licenses ^n-|in,.
2. The County may seek to engage and maintain a variety of private sector partners
(ug. veterinary clinics, pet stores, grocery stores, city halls, apartment complexes) ue
hosts for locations where licenses can be sold or promoted in addition to County
3. The County will furnish licenses and application forms and other materials mthe
City for its use in selling licenses w the public at City facilities and at public events.
4. The County will publicize reminders and information about pet licensing from time
to time through inserts in County mailings mresidents and *` the County's public
television channel.
5 The County will annually mail o, E-mail at least one renewal form, reminder and
late notice (as applicable) to the last known addresses of all City residents who
purchased a pet license from the County within the previous year (using a rolling
12-month calendar).
6. The County may make telephone reminder calls u^uo effort to encourage pet
license renewals.
r. The County shall mail pet license tags ^, renewal notices ua appropriate t"
individuals who purchase new or renew their pet licenses.
8, The County will maintain o database ^( pets owned, owners, addresses and
violations.
9. The County will provide limited sales and marketing support inxneffort to
maintain the existing licensing base and increase future license sales. The County
reserves the right to determine the level vf sales and marketing support provided
from year to year in consultation with the Joint City-County Cojl,&oratioll
Committee. Tbu County will work with any City iu which dooc-tv-d"or
canvassing takes place to reach agreement with the City usto the hours and
locations o/ such canvassing.
Document Dated
27
F, R
l0. The County will provide current pet license data files (database extractions) mu
Contracting City promptly upon request. Data files will include pets owned,
owners, addresses, phone numbers, E-mail addresses, violations, license renewal
status, and any other relevant or useful data maintained in the County's database
mn pets licensed within the City's limits. A City's database extraction will b,
provided io electronic format agreed toby both parties buu timely fashion and ina
standard data release format that i, easily usable by the City.
Document Dated �*���u
ER
28
Exhibit B: Control Service District Map
The attached map (Exhibit B-1) shows the boundaries of the 3 Control Service Districts-a,,
at !he
The cities and towns included in each Control District are as follows:
District 200 (Northern District)
District 220 (Eastern District)
Shoreline
Bellevue
Lake Forest Park
Mercer Island
Kenmore
Yarrow Point
Woodinville
Clyde Hill
K41441�i
Town of Beaux Arts
Redmond
Issaquah
Sammamish
Snoqualmie
Duvall
North Bend
Carnation
Newcastle
District 500 (Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on
Exhibit B-1.
Document Dated —' -•,? 4,-4 142 j- 11,
29
47
Exhibit B -1
Control District Map
Document Dated ' =
30
1
RASKC District Map {* 3 Districts are for operational purposes)
220
Regional Animal Services of
King County - 2018
*Note: 3 districts are for operational purposes; cost allocation is calculated combining districts into one)
Document Dated t'_ i
3 1
01
O
200
r�!
Document z:« e it= » e<
500
MI! 7Zg.0
Regional An a ic a awe Co
2013-2015
Proposed ILA - Opt 1
EM Districts
Cities
®wco1,
CENTER
32
51
Exhibit C
Calculation of Estimated Payments
The Estimated Payment is the amount, before reconciliation, owed by the City to the
County (or owed by the County to the City if the amount calculated is less than $0) for the
provision of '"' me (1) vear of Animal Services, based on the formulas below.
In summary and subject to the more detailed descriptions below, an initial cost
allocation is made for the Service Year 2444(tix,mv)]e 20J S1 based on the cost factors
described in Part I below; costs are offset by various revenues as described in Part 2. An
annual reconciliation is completed as described in Part 3.
... .......
allotaWe ek)sis oN er die 141....
Based on the calculation process described in Parts I and 2, an "Estimated Payment"
amount owed by each City for each Service Year is determined. Each Estimated Payment
covers of service. Payment for service is made by each City every
}t—, Aji,,qsjt
Part 1: Service Year 2{y44 Cost Allocation Process
-Control Services costs are tobe allow Mcd tall tilw P;Irtie5 bcl",cd
ors thei r relati vooll LI tion )Ild 80", Oil II W [I i 1111ber of a] k lot "on tyre
at t ri I, ti 1,-ible [o cac 1) ( 'i m t roch it I!, I' a rt y .4l,,+red
of ,o t, +-c+i,t
lie ('eiqti-ol
• Shelter Services costs are to be allocated among all Contracting Parties based
20% on their relative population and 80% on the total shelter intake of animals
attributable to each Contracting Party, except that cities contracting for shelter
Docunient Dated—'
52
34
Formatted: Width: 8.5", Height: 11"
Formatted: Indent: Left: 0.5"
services with PAWS oE
_utherajiiqj� �Jce prm ider�will pay only a
population-based charge.
• Licensing Services costs are to be allocated among all Contracting Parties, based
20% on their relative population and 80% on the number of licenses issued to
residents of each Contracting Party.
Part 2: Revenue and Other Adjustments to the 244,4-Cost Allocation.
In 24t4L.o 18 and each Service Year thereafter, the costs allocable to each Contracting Party
are reduced by various revenues and credits:
Licensing revenue will be attributed to each Contracting Party based on the
residency of the individual purchasing the license (see Part 3 for reconciliation
of Licensing Revenues). As Licensing Revenue and Non-Licensing Revenues
change from year to year, the most recent historical actual data for these
amounts will be incorporated to offset costs (See Exhibit C-6 for calculation
periods). ichiaj data '11,111 he derived from the flw"�t rccellt � ()II1111ote
JL
e(Ljr m Hic tno"t recel t)e(ell&er \ovt'll)b(2r achi'll, Gvllidlevcl itirril<rrc
by the Joint Citv Co[lilty ( oll,iboration Colllj)liltoe.
Two credits are applicable to various Contracting Cities to reduce the amount of
their Estimated Payments: a Transition Funding Credit (fixed at 2013 level,
payable annually through -2444-72022) for cities with high per-capita costs and a
Shelter Credit (for Contracting Cities with the highest per capita intakes (usage))
im,licated in 1,\hibil payable
annually through 244 42022, ). I I i L, ( 'ol'i 11 h, a " re to ve "crioll consi del-') t ion
to Inailitai 111c varioll, clvdil" ire} m idc( to the Colltra, ti] ih 1111dor tj
A.gro -11 lell [ ila arly ('\ tel iiorl of the A� juuii)ei it. Application of these Credits is
---------
limited such that the Estimated Payment cannot fall below zero (before or after
the annual Reconciliation calculation).
1�* " 4 �Ve 444 -41e t-t`4 ++t-2- 4 '041', tile ' aH40 PF 4AA__)4P_
++,L-
a++J-2445-7 Aall Contracting Cities may request 1111 lanced
1.1icensing Sen i, e, by t'wctf t ill,, a separate
iih�ii �k,c, i 1.1icensing Support Ac kiwk\ led�,ement forn) t.-t+i+H�at4 with the
. . .......... ...
Document Dated L:: -11-'
35
53
County (Exhibit F).- -Lihis support is subject to availability of County staff,./ ",
Ft
i#--t 44,0 PiHO I-ieLA
'4
af-e 1.ek-e�ved 'ilptloo
�4- -
ki 201 1 af-id Pie 5(44, JI-4,4_4111 i" ii)lplv !�Iade
G+4�,t444
air
4o
44 � i 1 4 rot4+t=i++t ,
1++114+ +1,34014 ta rt,,ti t o,,t - a -a i t-t
In e,id'i Service Year tibeotient to 2018-2— �244-7-, allocable costs are
adjusted for each Contracting Party based on the actual increase or decrease in
allocable costs from year to year for the whole Program. Total Budgeted
Allocable Costs cannot increase by more than the Annual Budget Inflator Cap.
The Annual Budget Inflator Cap is the rate of inflation (based on the annual
change in the September CPI-U for the Seattle-Tacoma-Bremerton area over the
rate the preceding year) plus the rate of population growth for the preceding
year for the County (including the unincorporated area and all Contracting
Cities).
• In all Service Years, costs are also adjusted for annexations (in or out of the
Program service area) of areas with a population g+v,+I*+r-of 2,500 or more anc[L�4f
Document Dated a-,' — -,�'
54
36
the shift in relative population and usa� shares among all Contracting Parties
as a result of any Latecomer Cities.
Part 3: Reconciliation
Estimated Payments are reconciled to reflect actual revenues'as well as changes
in population attributable to annexations of areas with a population of 2,500 or
more (in or out of the Program) and the shifts in relative population among all
Contracting Parties as a result of any Latecomer Cities. The Reconciliation occurs
by June 30 of the following calendar year. The Reconciliation calculation and
payment process is described in Exhibit D.
The receipt of Transition Funding Credits or Shelter Credits can never result in
the amount of the Estimated Reconciliation Adjustment Payment falling below
$0.
If a jurisdiction's licensing revenues exceed its net costs payable under this
Agreement, then in the annual reconciliation process, the excess licensing
revenue is reallocated -- ( - )11, - et - the
C'01111t%"', LOA', 110t illdUdUd ixl the co';[ allot"Itiol)
provided that, the determination of net costs shall be adjusted as
follows: (1) for a Contracting City purchasing shelter services from PAWS-Lo r
other 1111.jmal 'en ice vnr id r,j, net costs includes consideration of the amounts
paid by such City to PAWS i1y olher,mm),d (,I'
-L der --; and (2) for a
_�i il(ly L—_L
Contracting City purchasing Enhanced Control Services per Exhibit E,-,Ln,c�ol[
.. F
.. . \hihil F, net costs
... ..
includes consideration of the amounts paid for such services.
Part 4: Estimated Payment Calculation Formulas
For 1:ach Service Year 2 W-3-:1.
EP = [(EC + ES + ELI — (ELR + TIC, + L' -SC)] �2
r- rvike a4,-,--2044--a"
4 44e ik k4l I +iiiii 13,i alKi
-44,4� woA4 iipp4 4,t *ef� +ee4 aq '44ef- '�-O 6
Document Dated 37
55
"EP" is the Estimated Payment. For Contracting Cities receiving aTransition Credit or
Shelter Credit, the value ofEP may not beless $0.
°6C"o, "Estimated Control Services Cost" is the City's estimated share "f the Budgeted
Net Allocable Control Services Cost for the Service Year. See formnla below.for d,,iv/n%
'EC."
"ES"m "Estimated Shelter Services Cost" is the City's estimated share of the Budged Net
Allocable Shelter Services Cost for the Service Year. deriving .ES.^
"EL" or "Estimated Licensing Services Cost" is the City's estimated share of the Budgeted
Net Allocable Licensing Services Cost for the Service Year. fio,dv,iving
"EIu is Estimated Licensing Revenue attributable m the City. For purposes of
determining the Estimated Payment m Year 2444,1120l ELR is based on the amount tit
���s�u�iozu each type "f^chve license issued t"[]ty residents in�*ee*��L&��z
tbc"Calculation rcriod^), Exhibit C-
.
2 shows a preliminary estimate of Qk44-201 O.Licensing Revenue; the numbers in this
exhibit are subject tn Reconciliation by June 30,244-22011).
Formatted: Indent: Left: 0.5"
For
Contracting Cities A-4�4-ihat have Fuli,inced Licensing
Support poExbib�F, EKiaincnomdbyvddu`&
the sAfivatedneL amount of revenue, if any, estimated *b, derived as^result of
su1WuH�OLicmosing *+eo*u support provided /" the City (the "Licensing Revenue
Target" o,^RT^ )�this amount ia
^4*+ shown in the column captioned "Estimated Revenue from
Licensing Support" on Exhibit C-z).
License Revenue that cannot hu attributed m^ specific Party (e.g., License Revenue `
associated with incomplete address information), which generally represents a very
small fraction v/ overall revenue, ia allocated amongst the Parties based ootheir
respective percentages vfELKvo compared to Total Licensing Revenue.
w=nt Dated e�4 i - E
38
Notwithstanding the foregoing, ^ELR^ may bc based n^nu estimated amount of ` [Form-atted.-Ind-ent: Left 6.5"
licensing for the Service Year for the City if, in the reasonable judgment of the
County, uu estimated Licensing Revenue amount can be proposed dbatioDkely to
more closely approximate the actual Licensing Revenue for the Service Year than
the data from the Calculation Period; provided that the use of any estimates shall be
subject t" the conditions o/ this paragraph. The County shall work with the Joint
City-County Collaboual i0u/ Committee |o develop estimated Licensing Revenue
amounts for all Contracting Cities for the upcoming Service Year. V the Joint City
County Collaboration Committee develops a consensus proposal (agreement shall
b" based oo the consensus v/ those Contracting Cities present ut the Joint Ci/y-
4Coonty e,tin8in which Licensing Revenue estimates
are presented m preparation for tbc
Estimated Payment Calculation nodhcob"^)'it shall be used m developing the
Estimated Payment Calculation. If
consensus is not reached, the County shall apply the actual Licensing Revenue from
the Calculation Period for the Service Year to determine the Preliminary Estimated
Payment.
^TU' is the Transition Funding Credit, i( any, allocable mthe City for each Service Year
calculated per Exhibit C-4.
�C" is the Shelter Credit, if any, allocable m the City for each Service Year calculated
per Exhibit C-4.
"B" is the "Budgeted Total Net Allocable Costs" estimated for the Service Year for the
provision of Animal Services which are allocated among all the Contracting Parties for the
purposes 'd determining the Estimated Payment. The Budgeted Total Net Allocable Costs
are calculated ua the Budgeted Total Allocable Costs (subject t^ the Annual Budget
Inflator Cap) less Budgeted Total Non-Licensing
�ev,nu
TheBudgeted Total Allocable Costs exclude ally amount
expended by the County as Transition Funding Credits, or Shelter Credits (described in
Exhibit C-4)'o,to provide �zbuue�_ Licensing �+**,+*�Su�p^���c���(descdbcdin
Section ).8 preliminary calculation (by service a,m—Cvotrol'Shelter,
Licensing) of Budgeted Total Net Allocable Costs, Budgeted Total Allocable Costs and
Budgeted Total Non-Licensing Revenue for purposes of calculating the Pre-Commitment
Estimated 2+o�20lUi Payments i, set forth in Exhibit C-3.
Document Dated �,4����� 39
441*--4ii+ 44*t4
-24444.
-441i,
dek'i-ni;!Ied ba!,ed o(I ihe 1,iHal 201-,� 1 '4�il4ated 1at'wew) i-ewaiw' t(in"tal'It itt,
4�ea+ � -244 -4 H4--t44,
"Total Licensing Revenue" means all revenue received by the County's Animal Services
Program attributable to the sale of pet licenses excluding late fees, i olun(k 111d rebate,".
With respect to each Contracting Party, the amount of "Licensing Revenue" is the revenue
generated by the sale of pet licenses to residents of the jurisdiction, eXCIUd illl_' IMU foes,
ref [—t n rebate". (With respect to the County, the jurisdiction is the unincorporated
area of King County.)
"Total Non-Licensing Revenue" means all revenue from fine forfeitures, and all other
fees and charges imposed by the County's Animal Services program in connection with
the operation of the Program, but excluding Total Licensing Revenue,,.;4',.4ky6vWt4-4-14(-w
Dien-al-4Zc-vk-fittt-+,a4i-ti—Designated
"Designated Donations" mean donations from individuals or other third parties to the
County made for the purpose of supporting specific operations, programs or facilities
within the Animal Services Program.
Document Dated
rpqr-1
�Rx%
40
mmoactividomfundin8mbe
"1 101,111 Lt'd Licensing R-e-venue-Support Services" undertaken in specific cities m enhance licensing revenues, per Section and
Exhibit F.
~Annual Budget Inflator Cap" means the maximum amount by which the Budgeted Total
Allocable Costs may hc increased from one Service Year m the next Service Year, and year
to year, which is calculated as the ooc"finOado^ (buucd on the annual ubvog, in the
September CPI-U for the Sea ttl e-Tacoma-Bremerton area over the rate the preceding year)
Plus the rate of population growth for the preceding year for the County (including the
unincorporated area and all Contracting Cities), as identified by cornparing the two most
recently published July OFM city and county population reports. The cost allocations to
individual services (e.g. Control Services, Shelter Services or Licensing Services) or specific
items within those services may be increased or decreased from year to year in so long as
the Budgeted Total Annual Allocable Costs d" not exceed the Annual Budget Inflator Cap.
"Service Year" is the calendar year in which Animal Services are/were provided.
"Calculation Period" is the time period from which data is used to calculate the Estimated
Payment. The Calculation Period differs by formula component and Set-vice Year. Exhibit
C'6 sets forth io table form the Calculation Periods for all formula factors for Ue Se,,/cc
Ycu,o ,
"Population" with respect many Contracting Party for Service Year the
population number derived from the State Office ofFinancial Management (OFM)most
recent annually published report v/ population used h,,pu,pooc of allocating state
shared revenues in the subsequent calendar year (typically published by OFM each July,
reflecting final population estimates ). For each Service
Year, the OFM reported population will be adjusted for annexations of 2,500 or more
residents known to be occurring after April, e4��201 2_u^d before the end of the Service
Year. For example, when the final Estimated Payment calculation for 24u,4 20L18_ioprovided
"^ December l5'24eZLU.Z. the population numbers used will b, from the 0FMreport
issued in July 204.2-2�� o annexations more
m o v
dha�occu,d(vraknvot"be occurring) between April, L244e-20-lZaod December 3|'
Io any Service Year, if: (\) annexations 'd areas with a population o{2'500o,
more people occurs to impact the population within the jurisdiction of a Contracting Party;
or (2) a Latecomer City is brought under contract with the County, these changes shall be
accounted for in the calculation of the Estimated Payment for such Service Ycarbr
gu�
adjustment shall be made at the next occurring possibility (e.g., at calculation of the
Final Estimated Payment, o, Reconciliation, whichever ia
o=~nem Dated +�������=c 41
soonest). The adjustment i4i-Lll-will be made on a pro rata basis to reflect the portion of the
year in which the population change was in effect.
0 in tf4e ease of amiexakt�+ the 1
tilt, al-ea wri" oo! in ;Iiell
fof- all oiiirai�tii4,.,, Palli". deri",ed t)N,
popo!AOoi-i peFEeiitage. at . te4-C+-}w�14�, 4W
HIP�'),MiO14—.Tbe population of an annexed area will be as determined by the
Boundary Review Board, in consultation with the annexing city. The population of
the unincorporated area within any District will be determined by the County's
demographer.
• In the case of a Latecomer City, the population shall be similarly adjusted among all
Contracting Parties in the manner described above for annexations, by considering
the change in population between all Contracting Parties attributable solely to the
Latecomer City becoming a Contracting Party.
Exhibit C-1 shows the calculation of Pre-Commitment EP for Service Year -204,+7ZO 18
assun-dng that the County and all Cities that have expressed interest in signing this
Agreement as of 11 '1016 do in fact approve and sign the
Agreement. a re,,tiit the Mk
Component Calculation Formulas (used in each Service Year .2
±I 4 3
Estimated Control (EC) Services Costs is calculated as follows:
la+ trot ........... .... . . . ...
EC (44(C *-.14,x.8)4 x ACFSJJ + 4�(C x--;2-1;} -x.21 x Por", I-)-P(+pJ
Where:
"C" is the Budgeted Net Allocable Control Services Cost for the Service Year, which
equals the County's Budgeted Total Allocable Costs for Control Services in the Service
Docurnent Dated -444«:.,+
M-I
42
Year, less the Budgeted Total Non-Licensing Revenue attributable m Control Services in
the Service Year (for example, fines issued bn the 66d
For purposes o{ determining the Pre-Commitment
Estimated Payments for 24*���8, the Budgeted Net Allocable Control Services Cost is
calculated oe shown "o Exhibit C'a' and shall besimilarly
derived to determine the Final Eudmaied Payment for 2018 and 2-W —�cacli
^AUG is the total Acura annual number m[ Calls for Service
1'eriod for the Service Year for Control Services originating within the City expressed mo
percentage of the �FS�raUCvmmot Parh .ACaDbx
Seodxeis defined uoa request from mo individual, business nr jurisdiction for ucontrol
service response to a location within the City, or a response initiated by an Animal Control
Officer inthe field, which i, entered into the County's data system (at the Animal Services
call center or the sheriff's dispatch center acting as back-up to the call center) as a request
for service. Calls for information, hang-ups and veterinary transfers are not included in
the calculation ^[ Calls for Service. A response by^o Animal Control Officer pursuant to
an Enhanced Control Services Contract will not be counted as a Call for Service. For
purposes ^( determining the Estimated Payment i-w-244-4'tbc
Calculation Period for -CFSis
mlrndazycun,
Exhibit C'2 shows a preliminary estimate "f 24414-CFS
for 20L�20 L&^ used tv determine the Pre-Commitment Estimated 20l8-1 Payment; the
numbers i^ this Exhibit C-z are subject /o Reconciliation by June 30'2/-P-2107.
S�ps1 for each Service Year 2444- is calculated as follows:
If, as of the effective date "f this Agreement, the City has entered into a contract for shelter
services with the Progressive Animal Welfare Society (PAWS) in Lynnwood, WA, Lol
dhcn, for oo long ^* such contract remains in effect, the City
will not pay a share of shelter costs associated with shelter usage ("A" as defined below)
Document Dated 41,� �11'1) 1- 1 ' 43
and instead the Estimated Payment will include a population-based charge only,
reflecting the regional shelter benefits nonetheless received by such City, calculated as
follows (the components of this calculation are defined as described below).
ES = (S x.2 x Pop"L)
If the City does not qualify for'the population-based shelter charge only, ES is determined
as follows:
ES = (S x.2 x Pop"o) + (S x.8 x AM
Where:
"S" is the Budgeted Net Allocable Shelter Services Cost for the Service Year, which equals
the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total Non-
Licensing Revenue attributable to Shelter operations (i.e., adoption fees, microchip fees,
impound fees, owner-surrender fees, from all Contracting
For purposes of
determining the Pre-Commitment Estimated Payments for 20184, the Budgeted Net
Allocable Shelter Services Cost is %0 _088 calculated as shown on Exhibit
C-3, and shall be similarly derived to determine the 44+4+H+H+a+--y + -Final Estimated
Payments for 2018,2- for ead i Service
"Pop" " is the population of the City_�)r (,mim orpoii,itt,d C oimt%�, expressed as a
_2 -- - I - -- ------------ _ -----------
percentage of the Population of all Contracting Parties.
"AA" is theanim,d that were: (1) picked up by County
Animal Control Officers from within the City, (2) delivered by a City resident to the
County shelter, or (3) delivered to the shelter that are owned by a resident of the City,
ttlahon Period and expressed as a percentage of the total number of
animals in the County Shelter during the Calculation Period. For purposes of calf latin
the--2443-Estimated Payment iur eadi i(c fear the Calculation Period for "AA" is the
Y()Him, allmlai 1\ erafze based �)11 the mot recent1v o,)mr1ctcd thice (3)..calendar year, (for
. . .. ........ .. . .... .. .. - - - ------------ . ..... ........
c�.an vle 1 2014 -10 10 for'- ,en iLe Te,)r 8 0)
Exhibit C-2 shows a
preliminary estimate of "A" for 2_41 20,1 -1 `0 16 used to determine the Pre-Commitment
....... .. = .. . .......
Estimated 2013 .8 Payments; the numbers in this exhibit are subject to Reconciliation by
June 30, -444-22017,
Ustimated I icensingAEL) co '; is calculated as follows:
_sl for each-Service Year XW
Document D.t,d 4 ', , I b- �, I-,"
W
44
"L" is the Budgeted Net Licensing Services Cost for the Service Ym,w bicbr9uals the
County's Budgeted TmaxUocableC"stshxUcenmSo"oes in the Service Year less
Budgeted Total N"n'ljoosingKeveou,anbbotable to License Services (for example, pet
license late fees) bu the Service Yea
For purposes 'f determining the Pre-Commitment Estimated
Payments for 2_u420 l_8 the Budgeted Net Licensing Cost
�
calculated aa shown on Exhibit C'3, and shall be similarly derived to determine the
I}bnl Estimated Payments h`, Service Year.
Oge
�p"2" is the Population of the City expressed avupercentage of the population of all
Contracting Parties.
the number of active paid regular pet licenses �g.,
evdndiog'bnddyUcena,o or temporary licenses) issued m City residents during the
Calculation Period. For purposes "[ calculating the Estimated Payment
joaz2-41_1, the Calculation Period for ^ALrio
alovdory,a
k
Exhibit C'z shows u preliminary estimate "(^�Ll''to
bc used for calculating the Pre-Commitment Estimated 20|d4 Payments; the numbers bz
this Exhibit are subject to reconciliation hy June 30'20I22.
Document *led������o 45
Regional Animal Seivices of RingCoul -DRAFT t -1
2018 Estimated Payment Calculation (Draft)
'Pm 1— e, assumption b,ed on 2016 Art-1
. ...... . . lola H-1 ". P,
Document Dated 'JL.L,
M.,
46
Field cost
Shelter Cost
Licensing Cwt
Total Cost
Bodgeted Total All,..
�i
11 73,759
Budget N-0--, 1,11��
126,
�50
71�147,1550
B.dge,ad New Rae-
ll
P.dialed Net Ail..b
2,966,
s '626,20 9
'Pm 1— e, assumption b,ed on 2016 Art-1
. ...... . . lola H-1 ". P,
Document Dated 'JL.L,
M.,
46
FeV.nal Animal Services M King C.—ty -DRAFT C. -1
2018 Estimated P a v, nent Ckulti {Euaf t�
Document Dated 4 '-, A-, +� L,' f la.
47
65
EM
EC31
M
Document Dated 4 '-, A-, +� L,' f la.
47
65
Exhibit C -2
Population, Calls for Service, Shelter Intakes, and Licenses Issued - Data by Jurisdiction -
Used to Derive the Precommitment 2018 Estimated Cost Allocation
Jurisdiction
2016
Population
Average Calls
for Service
2014 -2016
. Average
Intakes
2014 -2016
Average
Licenses
Issued
2014 -2016
Beaux Arts
30D
1
-
40
Bellevue ................
..............
139,40D
.............
333
162
12,605
Black Diamond
4,305
23
25
573
Carnation
1,850
12
6
248
Clyde Hill
31060 ...........
6
1
261
Covington
18,750
167
159
2,529
Duvall
7,425 ..............
33
11
849
.............
Enumclaw
11,410
113
72
1,453
Issaquah ........
34,590
.... 152
31
2,425
........... .......
Kenmore
22,320
120
-
2,654
Kent
124,500
862
1,277
9,990
..._._........
King County (Uninc'd)*
.........
245,920
1,729
1,252
30,662
Lake Forest Park
12,940 ............
...............
60
1,597
Maple Valley
24,790
158
91
2,979
Mercerisland
................
23,660
36
12
1,930
Newcastle
11,090
48
12
1,036
North Bend
6,570
33
18
910
''..Redmond
60,560
130
53
4,346
Sammamish`
61,250
122
34
5,293
SeaTac
............................................................................................................................................................................................................................................................
21,810
249
360
1,579
...............................
Shoreline _...
54,990 ......
276
5,114
Snoqualmie
13,110
42
20
Tukwila
19,540
187
270
1,118
Wo0dinville
.....
11,570
..........1
41
-
1,D83
;Yarrow Pt
040
2
.................................
98
Grand Total
942,750
4,935
3,866
92,451
Notes: 3 -Year Average is rounded to nearest whole number. (2016 Source data based on
preliminary usage count)
Final usage data (20142016) and population data for 2017 will be used to update and determine
the Final 2D18 Payment Calculation
Source: WA STOffice of Financial Management (population), Regional Animal Services of King
County (usage)
"Usage adjusted for2016 Klahanie Annexation
Docu nent Dated !- ++ *,J + 4- ._I: 1._.
W%
Regional Animal Services of King County
1-20-2017
48
Exhibit C-2
Population, Calls for Service, Shelter Use and Licensing Data for Jurisdictions,
Used to Derive the Pre-Commitment 2013 Estimated
Source: Wash. St. Office of Financial Management, KC Office of Management and Budget, Regional Animal Services of KC
Date: February 22, 2012
Proposed
District
Jurisdiction
2011
Population
Estimated 2013
Calls
Estimated 2013
Intakes
Estimated 2013
Licenses
Bothell
Carnation
Duvall
Estimated jjcor_po__rated Kind ,County_
1,780
6,715
65,642
13
34
240
5
23
(see total below)
160
712
(see total below)
Kenmore
20,780
116
0
2,021
a
Kirkland
80,738
230
109
7,855
Lake Forest Park
12,610
70
0
1,666
Redmond
55,150
87
47
3,980
lWoodinville
Sammamish
Shoreline
46,940
53,200
10,940
85
281
34
36
0
0
3,970
4,967
998
Beaux Arts
300
0
0
0
33
------
_4 2243,404
___34 7-
------495
-1.1al
_4,39
Clyde Hill
Estimated Unincorporated King County_
2,985
3
3
3
248
87,572W418
Ja. w
Ile
(see total below)
0
Issaquah
30,690
132
58
1,942
Mercer Island
22,710
21
11
1,727
Newcastle
10,410
13
520
North Bend
5,8
421
26
535
10,9501
271
10
842
]Yarrow Pt
1 1,0051
11
01
100
Kent (Includes Panther Lake Annexations
SeaTac
118,200
27,110
614
200
1,454
339
B 555
1,544
CD
Tukwila
Auburn
Black Diamond
19,050
0
121
0
200
0
1,065
0
4,160
18
24
340
CONAnton,
17,640
132
145
1,642
Enumclaw
10,920
110
101
872
Estimated Unincorporated King County_
Ma le Valley
100,333
22,930
783
89
(see total below)
i'll
(see total below)
1,919
City Totals
782,785
2,817
2,900
57,593
King County Unincorporated Area Totals
187,905
1,441
1,425
27,175
TOTALS
1 970,690
4,258
4,325
84,768
Note Usage data from 2011 activity. License count excludes Senior Lifetime Licenses
Document Dated "J i '
49
67
Exhibit C -3
Calculation of Budgeted Total Allocable Costs, Budgeted Total Non - Licensing Revenue, and
Budgeted Net Allocable Costs
This Exhibit Shows the Calculation of Budgeted Total Allocable Costs, Budgeted Total Non -
Licensing Revenue, and Budgeted Net Allocable Costs to derive Pre- Commitment Estimated 244-3
220.9" 8_Payments. All values shown are based on annualized costs and revenues. The staffing levels
incorporated in this calculation are for year 2(1 , 2018-only and except as otherwise expressly
provided in the Agreement may change from year to year as the County determines may be
appropriate to achieve efficiencies, etc.
Control Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non -
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre - Commitment Estimated 244,;-20 18 Control Services Costs is shown below
Document Dated .4 ,. i",
W
50
Cost Ntt*i -1 ( -kt 4 #v
1
Direct Service Management Staff Costs
`h 101.96941444E I-
2
Direct Service Field Staff Costs
Sr 4)177-797 1)4).2695 = 25- .-8 -79
3
Call Center Direct Service Staff Costs
5268. "1155r2,244 L 7
4
Overtime, Duty, Shift Differential and Temp Costs
68_7IQ981 }:8�1
5
Facilities Costs
6
Office and Other Operational Supplies and Equipment
517,500
7
Printing. Publications. and Postage
8
Medical Costs
550.0005 ?2-54444
9
Other Services
575,0001 ,91,000
10
Transportation
S'100.98
11
Communications Costs
39.3 3, O-S -, ##444
12
IT Costs and Services
S 126 "0255514,.4.24,
13
Misc Direct Costs
S90 6S-11 9,
14
General Fund Overhead Costs
-17.1405,15 942
15
Division Overhead Costs
S 1 71 "98541- {1;190
16
Other Overhead Costs
-*41,—'42 3.99 SS6
24#44)-_ >018 Budgeted Total Allocable Control Services Cost
S.'_.121,9251A4-7-;4-44-
17
Less a-44-2018 Budgeted Total Non - Licensing Revenue
Attributable to Control Services
ti 1 12,_45() Y(1A 14)
18
1 -ex f' am l Lett+} ttc l w � h <> 1 kt"v- lme ^' kw 201
A
2.04- 0.2 O18 Budgeted Net Allocable Control Services Cost
S 1.979.509- S-L: .-(+9) 4:44.7
Document Dated .4 ,. i",
W
50
NOTES:
4 These additional salary costs support complete response m calls m the end of the day,
limited response w emergency calls after hours, and extra help during peak call
times.
5 Facilities costs include maintenance and utilities for o portion (5%)vf the Kent
Shelter (which houses the call center staff operations and records retention us well uo
providing n base station for field ofUcuo). Al
6 This item includes the office supplies required for both the call center ao well uxo
wide variety of non-computer equipment and supplies related to animal control field
operations (u.s. uniforms, tranquilizer guns, boots, ctcl.
7 This cost element consists v/ printing and publication costs for various materials
used io the ficNfor animal control.
X Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services.
Y Services for animal control operations vary hr year but consist primarily of'
consulting vets and laboratory costs associated with cruelty cases.
lV Transportation costs include the cost ofthe maintenance, repair, and replacement of
the animal care and control vehicles and cabs, fuel, and reimbursement for
occasional job-related use vfu personal vehicle.
I Communication costs involve the direct service costs for telephone, cell phone,
radio, and pager use.
12 loh`n^atioo technology direct costs include |Tequipment replacement um well :o
direct services costs.
13 Miscellaneous direct costs consist of all animal control costs not listed above
including but not limited to contingency, training. certification. and bad checks.
44 ---General fund overhead costs included in this model include building occupancy
charges and HR/personnel services.
_Division overhead includes a portion of the following personnel time a^ well u,u
portion ot'division administration non-labor costs, both based on FTEs: division
director, assistant division director, administration. program manager, finance
officer, pay m|xuccouots payable, and human resource officer.
^
Other overhead costs include IT, telecommunications, finance, and property services.
'
Non-licensing revenue attributable to field operations include animal control
violation penalties, charges for field pickup of deceased/owner relinquished animals,
and fines for failure mlicense.
Document *aled������
51
Shelter Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre-Commitment Estimated a-44-20-18-Shelter Services Costs ioshown below
N0]E S:
Facilities costs include maintenance and utilities for the majority (95%o) of the Kent Shelter
(which also houses the call center stall'operations and records retention as well as providing
o base station for field ^Oicery).
This item includes tile office supplies as well as a wide variety of non-computer equipment
arid supplies related m animal care (c.g_ uniforms, food, litter, ctc.).
This cost element consists vf printing and publication costs for various materials used at the
Document Dated 4Q�� 4,�4- I�
52
^
rFrmau;d: Left, Tab stops: 0.76", Centered + 1.52",
Cost
I
Direct Service Management Staff Costs
S2.121,9-5-4-�-2 4.4,94 -5
2
Direct Service Shelter Staff Costs
1. 3 19.81) 6
3
Direct Service Clinic Staff Costs
�3 1 1. 401 �12196,269
4
Overtime, Duty, Shift Differential and'Femp Costs
� 121.686*4-5-9,(42)
6
Office and Other Operational Supplies and Fquipment
`;A.--;49145.160'�9 �.24)
9
Other Services
122.,�QQ
11
Communications Costs
S 1. 200-V�-. �-
12
IT Costs and Services
S99.0094--[�:-40
13
Misc Direct Costs
14
General Fund Overhead Costs
M L,(�L,*444-4,44
15
Division Overhead Costs
�207.05�M-76.572
-244k)-20 18 Budgeted Total Allocable Shelter Services Cost
17
Less 2�44 2018 BudPzeted Total Non-Liccnsing Revenue
Attributable to Shelter Services
Y1 28.2004 12. 547
-24P4-101 � Budgeted Net Allocable Shelter Services Cost
1) 6 0 0 8 9
N0]E S:
Facilities costs include maintenance and utilities for the majority (95%o) of the Kent Shelter
(which also houses the call center stall'operations and records retention as well as providing
o base station for field ^Oicery).
This item includes tile office supplies as well as a wide variety of non-computer equipment
arid supplies related m animal care (c.g_ uniforms, food, litter, ctc.).
This cost element consists vf printing and publication costs for various materials used at the
Document Dated 4Q�� 4,�4- I�
52
^
rFrmau;d: Left, Tab stops: 0.76", Centered + 1.52",
R Medical costs include the cost fir ambulance and hospital care for animals requiring
emergency services as well as the cost for consulting vets, laboratory costs, medicine, and
vaccines.
9 Services for animal helte;r.- operations vary by year but include costs such as
shipping of food prow 4# l e- 4el+ar'ze -and sheltering of large animals.
10 Transportation costs include the cost of the maintenance, repair, and replacement of and fuel
for the animal care and control vehicles used by the shelter to facilitate adoptions, as well as
reimbursement for occasional .job- related use of a personal vehicle.
-4-1— Communication costs involve the direct service costs for telephone, cell phone, radio..- ti+x-4
l� elF -titic:
Information technology direct costs include IT equipment replacement as well as
direct services costs.
Miscellaneous direct costs consist of all animal care costs not listed above including
but not limited to contingency, training, certification, and bad checks.
General fund overhead costs included in this model include building occupancy
charges and HR /personnel services.re+
d-x +1+trrle4.
_ Division overhead includes a portion of the following personnel time as well as a
portion of division administration non -labor costs, both based on hTEs: division director,
assistant division director, administration, program manager, finance officer,
payroll /accounts payable, and human resource officer.
_ Other overhead costs include TT, telecommunications, finance, and property services.
Non- licensing revenue attributable to sheltering operations include impound fees,
microchip fees, adoption fees, and owner relinquished euthanasia c+
Document Dated • + -+`..i _.___. t ..L,,
53
71
Licensing Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non -
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre - Commitment Estimated 2:4#1- -2018 Licensing Services Costs is shown below
NOTES:
4 Facilities costs include maintenance and utilities for the portion of the King County
Administration building occupied by the pet licensing staff and associated records.
5 This item includes the office supplies required for the licensing call center.
6 This cost element consists of printing, publication, and distribution costs for various
materials used to promote licensing of pets, including services to prepare materials for
mailing.
7 Services for animal licensing operations include the purchase of tags and monthly fees for
online pet licensing hosting.
8 Communication costs involve the direct service costs for telephone, cell phone, radio, and
pager use.
9 Information technology direct costs include IT equipment replacement as well as direct
services costs. sere P e +i - it +trtl -w +t4-
Mii4 Arar r
72
54
CFormatted: Left, Tab stops 0.63 ", Centered + 1.25',
Cost
�1�= �Iujti1,>ke�� >v
1
Direct Service Management Staff Costs
552. -)91� -1 -�
2
Direct Service Licensing Staff Costs
_S_1_0
3
Overtime, Duty. Shift Differential and'femp Costs
S7 / 21$26.29_?
4
Facilities Costs
5
Office and Other Operational Supplies and Equipment
n. 7C1Os;{yq
6
Printing, Publications, and Postage
S8I �00�.f?O
7
Other Services
.$ +7.109*44:.544)
8
Communications Costs
_ � 2.0011€-4
9
IT Costs and Services
10
Misc Direct Costs
1.966S-2:844
I I
General Fund Overhead Costs
S 19.16(784
12
Division Overhead Costs
`ti 2? 2801 - i4,240
13
Other Overhead Costs
521.16.' 144 -.442-
2-4}4-0'018 Budgeted 'Total Allocable Licensing Services
Cost
�76, 512V ��640
14
I -ess 24l40-2018 udgted'Total No- iensng Revenue
._B
Attributable to Licensing Services
h 7.!00%, *. 6i
2444-')o 18 Bud aeted Net Allocable Licensing Services Cost
NOTES:
4 Facilities costs include maintenance and utilities for the portion of the King County
Administration building occupied by the pet licensing staff and associated records.
5 This item includes the office supplies required for the licensing call center.
6 This cost element consists of printing, publication, and distribution costs for various
materials used to promote licensing of pets, including services to prepare materials for
mailing.
7 Services for animal licensing operations include the purchase of tags and monthly fees for
online pet licensing hosting.
8 Communication costs involve the direct service costs for telephone, cell phone, radio, and
pager use.
9 Information technology direct costs include IT equipment replacement as well as direct
services costs. sere P e +i - it +trtl -w +t4-
Mii4 Arar r
72
54
CFormatted: Left, Tab stops 0.63 ", Centered + 1.25',
0 Miscellaneous direct costs consist of all pet licensing costs not listed above including but not
limited mtraining, certification, transportation. and bad chocks.
|) General fund overhead costs included in this model include building occupancy charges and
8R/pc,,"noe|oeniceu.
12 Division overhead includes a portion of the following personnel time as well as a portion of
division administration non-labor costs, both based on FTEs: division director, assistant
division director, administration. program manager. finance officer. payroll/accounts
payable, and human resource officer.
13 Other overhead costs include IT, telecommunications, finance, and property services.
14 Non-ficensing revenue attributable to licensing operations consists of licensing late fees.
Docmen. Dated �� 41-47-1' 1-1-
55
Exhibit C-4
Calculation and Allocation of Transition Funding Credit ("IU\and�SbdterCredit
A. Transition Funding Credit
The Transition Funding Credit as originally calculated in the 2m0 Agreement offset costs
m certain Contracting Cities that would have otherwise paid the highest per capita costs
for Animal Services io2Vl0. The credit was scheduled unu declining basis over four years
(2010-2013) lo this Agreement, the Contracting Cities qualifying for this credit are listed
bn Table l below; these cities will receive the credit at the level calculated for 28ISbothe
20l0 Agreement h.z-eu��-ScnviccYear provided that, application ^f
the credit can never result in the Estimated Payment Amount being less than zero ($0) (i.e.,
cannot result b^ the County owing the City vn Estimated yayzno^o The allocation "fthe
Transition Funding Credit ie shown b^ Table zbelow.
Table 1: Transition Funding Credit - Annual Amount wbe allocated each year i4+-Aw,
jurisdiction
Transition
Funding
Credit
Carnation
$552
North Bend
$1,376
Kent
$110,495
SeaTac
$7,442
Tukwila
$5,255
Black Diamond
$1,209
Covington
$5,070
Enumclaw
$11,188
Maple Valley
$6,027
Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.
net vna|o~tunu|du,yanoa|cus is'cw.
B. Shelter Credit
Document Dated, 4-4
The Shelter Credit is designed m offset costs for those Contracting Cities whose per capita
a shelter intakes ("AA") exceed the average for all Contracting Purhes.L���e
ecnjcmt &A total of$750000 will he applied asa credit in each 4-4-K-
Sen,ioYex`s22*4-22-(4�to Contracting Cities whose per capita average shelter intakes
("AA") exceeds the average for all Contracting Parties; provided that application of the
Shelter Credit can never result io the Estimated Payment amount being less than zero ($0)
(ie, cannot result in the County owing the City nn Estimated Puymcotl The -201,1- Shelter
Credit
eteonbord based ou
unimu\ intakes (''AA^)4*
allotaied
with aiiiiii
tor- all 1-tit. Pit, S'ht, lief t= Fedj! will 1�e t�a4i at it,e
County will consider providing the Shelter Credit in�e�e
ot the same level avfor the mitial
Table 3: Credit Allomdon—
close out 2016 mid calculate the three year average (2014-2016).
Document Dated 1-4���u
57
Roglonal AnIms I S-r A co I Of King DOunt
Proposed Credit Distribution (9Yr Average Intakes) (2016 Population)
Document MW
76
58
............................................
Document MW
76
58
Proposed Credit Distribution (3Yr Average Intakes)
Jurisdiction
District
2015 Pop
Average
Intakes (2013
2015)
Intakes per
Capita
Difference
between3
Yr Syst. Avg
and 3 Yr city
Average per
Capita
Intakes
over the Per
capita
System Avg.
Pro Rata % of
Jurisdiction
per capita
intakes over
the average
(Exc I. KC)
Pro Rata
Allocation
of Credit
-F=
V4,II:1: - 44+++i4R4
*2,-2l4,4
ia-Fi-F {i1-+�1-Fhr
Caanation
200
1,790
6
0.0034
0 ilb06j
(1)
Duvall
200
7,345
14
OD019
iU. GO, 1)
(15)
Kenmore
200
21,500
0 0040?
(85)
Kirkland'
200
83460
96
0.0011
(ll(102 )
(235)
Lake FrstPk
200
12,810
-
-
!011040;
(51)
Redmond
200
59,180
58
0.0010
i0 00311))
(176)
Sammamish
200
49,980
33
0.0007
10.U033p
(165)
Shoreline
200
54,500
-
-
i0 0040
(216)
Woodinville
200
11,240
-
-
- :00040!
(44)
BeauxArts
220
300
-
-
?00040)
(1)
effewe...-- ---......---
--.._..T35;00-
- - - - -- 76T
uvul7-
-- ;fTUTI'2P3'....
7
_....___
.-._...___..__
Clyde Hill
220
3,020
1
0.0002
10.00: "7j
(11)
Issaquah
220
33,330
39
0.0012
i0.0)28i
(93)
Mercer Island
220
23,480
17
0.0007
(0 OWL21
(76)
Newcastle
220
10,940
16
0.0015
tt70C12 ;.
(27)
North Bend
220
6,460
22
0 -0034
(0 0006)
(4)
Snoqualmie
220
12,650
19
0,0015
`..' 00251
(32)
Yarrow Point
220
1,020
-
-
iC 00401
(4)
Kent
500
122,900
1,266
0.0103
0.0063
780
58.12%
$ 435,906
SeaTac
500
27,650
339
0.0123
0.0063
230
17.12%
$ 128,366
Tukwila
500
19,300
245
0.0127
0.0087
169
12.57%
$ 94,284
Black Dmnd
500
4,200
22
0.0052
0.0012
5
0.38%
$ 2,819
Covington
500
18,520_1
180
1 0.0097
0.0058
107
7.98%
$ 59848
Enumclaw
Soo
11,140
79
1 0.0071
0.0032
35
2.63%
$ 19,704
Maple Valley
500
24,700
114
1 0.0046
0.0007
16
1.21%
$ 9,073
King Cnty Unncrp'
Ali
253,280
1,272
0.0050
0.0011
1 269
Total
1,009,895
3,998
1 0.0040
0
1,341
100%
$ 750,000
Average:
System Average
(Intakes /Population) Credit to be applied: 7rO,(K)O
04-y
''1'LrC1'
I"46#44'
444k'rh'-4Y+F-+'.n';!;2�i
-F=
V4,II:1: - 44+++i4R4
*2,-2l4,4
ia-Fi-F {i1-+�1-Fhr
n. RrttlrlcilitlU�rtz 11 a._( 1tv ro(eIN i1I.;hclter 1 ut)du1 (fOdit IS du(' _a IVIUI'rd 11 1 Ii -IIIt I)f °}t,cn_o .
r lour In in I Dille ( II d. thin tt a, <m(i Il) 1_t(.'h),)1,Hi 1 -roil f. 4tim Iti d.1 "IN llit rit (:.r?l� tr1_Itio ll f))1- the
_ � i Iirr [._._ _ _arSrtu�n F°ultoin ,(,_Iedit mid
�i )71(e�)uyfhE "rctuucirrrllcluni vh, rlllilwtbett7lychialrc4'l,�l,c� P11) Fr
Document Dated -1, 1 1 1 e
59
77
YlCit0l- ('R'Cilt LMtII rt'd LACCd tO ATO, LI jlr )II %aNIJI CW(' s shall lie used to 'Iditi't th(�L( it°,', nol
tnmfl cot;t utitil Hic Nct Final Co,;t is /oro.
Wil ailif-A44oc44ovt
Goal
of t
14+c--41,44i4ia4-ed 'NVAA-
N it
4- - 1 ke valtie 4 tho I ,H n�ak,(i "Ie", 14'veflHe ior it e 2 )!;; i!, "Of.o.
),oaf, 14)f- �i7lFpo"e" of Ole t'alttIW4414, the P
akef- f4',! pf-t eiikl-l- �,ilt -+-44..
Abp 4t
4-- ", ii4c4 201 (4,
-G7
speei
ike
ai i1i C,
Document Dated
W-P
60
aait4
-4-he i4iod i , a! (a)fwd�jlatoi. ta" at Pie kef�t
niodel tlk",ta`twd k. C.
,+4e,p
Regio*a444we4we' - 4
all C -ofltfatt' Pai-ke pr; t+444+t�,*iiwal 44 tile
tip to
Document Dated 4 � �,-, —4 " I I -
61
Formatted: Centered
79
Dcc..—I Dated 4-: ' IL,
1 M
62
Exhibit C-5:
LL,,t_e,Ak(�_fi_AV O-itbedl
Document Dated,-..' 44
63
Fif
P" * h i b it
Liiceasing44evenme Suppod
1ho-20 12 lit, (-fiffol 41ev
t+}- f
4 �vko ie l4eiiiiiiiiiwv 20P
(n4i;lkweffffff
C-1;4ke
+t-t�kkafl afliotifli etitik"11H)i t(� 4+t-+t't-Wt6o!I 1�e4�eefl
HH(i 2014.
Table 4--;
7-6+censj*g- afgets a+vd-44"-(-+vtw
Goals*
kq
1-14+4+412119m'941�i-H
Dot,ment Dated 4-'
M.
" 141 4
64
�f4i 1-4+4
*4454.�,44
4-'-4*'--(444at4
*-24
kq
1-14+4+412119m'941�i-H
Dot,ment Dated 4-'
M.
" 141 4
64
4--A , 41r4liei- tle',eril)ed w SE!CtiO" �44
;e ki
lie sit
441,+,;
i mat ieL Soo
t ()+)+-ri+,L-4-i+)4' ibit F with i�e, � 4o 24-444
aflel Al4itakoli 4 li, it,e" if) 1 ml d 2015 �k ill ke
�;I-A io 14400t ike to a 1 it ei+"�-,
;!Ite, a ear !of- i,itll
........ ..
- - A4--Ret-++4t
44 1
IiH ke,'ei, Ole P"'I", N;HAHI�i,44it lo-4-L
A41-i"
Document Dated
65
FW
,a 1-
4��i 1.4 iEe 4:;; "'e �Ited a 1 ik-ell'414�,4 S�,appol.; ( 4kiltf-�
t4ef Exhibit F, ++id Ow (At�, :,; t1, ef-4--j—)kk id ilk id:!4)f I a! ii I lkili� i H'Vik t'S ill krdk'I- tH
w+,4e -4 4 +4+4
R-1L A., i 141,11 ke� ellEa,, ("A R" (0!- 2111
41-w
po.N
4kI!-k,,4�k,- iIq 2011
v,4 i i-t44 AR20 J 4
.. 44�
4-4441- a i i i e a, 4s e
to -efieFate 1
med Pa;i iiwiit
oi. Imo' to It n wili I)t-49(
14 *f 4
Doc umen I Dal
66
-{f 44tia —_
----44+e-( � e44e r,_eai
4 a++tc
a 1 e j k -rtt t+rae4l +c L- +4
/a+ ,
t+,.,
Document Dated , +4 _# F
67
M
Exhibit C-6:
Summary of Calculation Periods for Use and Population Components
This Exhibit restates in summary table form the Calculation Periods used for calculating
the usage and population components in the formulas to derive Estimated Payments.- See
Exhibit C for complete formulas and definitions of the formula components.
El_ ,R is o,4 in 1,,t inm tod Licensing Revenue attributable to the City
ACFS (Average Calls for Servicefi—is the mllfiiL, three (3) vear
number of Calls for Service originating in the City
AA —(AveEa4e a , ollij) I i number of animals in the
—An i niL -1.5) is the -g-L-
shelter attributable to the City
ALI (Axle qgg� Licenses Issued) is the N( Ili , three (3) e ar a\ cr,_it- number of active paid
regular pet licenses issued to City residents
04
Pop is Population of the City expressed as a percentage of all Contracting Parties,- D--Pof�4-,,
Calculation Periods -- Service Year 204-420 18
Component
I'-mirvary
Estimated 2(43 - 2 ' 0 ' I -' 8
Reconciliation Payment
Payment (final)
Amount
(published December 15
(determined lwjune
X44-
.2017)
20142)
EIR
A-c-toa-1 -2014
> of -Same[Jeceniber
Actual l,icensirl 9
(Estimated
2016—Noveruber 2017
Revenue 20132018
Revenue)
jus t41ri9 r t0 S e rV ic0
Year or 2016 Actual
ACFS
Actual - -2041
S-ame Tj i-ree . �Qj_�t
N/A
(A y&,-Calls for
ro lti11 —ga-Nwra sJNA
Service)
2015, 201(x)
AA
Act A- 2(41.1.
- Fliree 'itIL—rol—Wag
. .... . -Cllye
N/A
Animal
avera Ze
intakes)
0
A
_jj (- -1�,
A-c4ua4--2(4T
Hireefj) mr. Lqtl,i_ng
N/A
I icenws
Issued-P,et
2 0 161saine
4-15 R
"+tnatetf- 204 -34-1,44
Es* Mateii-Ne-W
Docun—t Dated
FiN
68
Calculation Periods: Service Year 24142019 and subsequent Service Years
Component
112reliminary
204�3 (SO)
Reconciliation
Pop, t "I
-4' 014
SarneOFNI 'NJ)ril 17,
Same, adjusted for all
(Population)
add }, --,,"4of
adjusted for all
annexations > 2,500
annexations > 2,500
occurring (and Latecomer
occurring (and
Cities joining) after April
EIR
4-4Wcf*fo+4-"i(��
Latecomer Cities joining)
2017 and before the end of
j-oi4
after April A42-201.7
204-4-2-0181
A42-&ffd-bt-fo+e-t+w
and before the end of
Year)
1lr�YJ-0-11-s..-c-o DI ete
Calculation Periods: Service Year 24142019 and subsequent Service Years
Component
112reliminary
Estimated 2044(Service
Reconciliation
-4' 014
Year
Payment Amount
Payment (-Pak-1
Payment (published
(determined by )t— me
December ; ri or to
---
_30 2�4E�fol]L- C'Icl'l
—)NA L 11
-��
SurvJCL'Ycar-A)4-,";)
S(M- IaLy-OILO
EIR
^�
> of December-
Actual Licensi
NovemberjugT ricer
}Service
Se iv ice Year-q-r
Year)
1lr�YJ-0-11-s..-c-o DI ete
calendar vearSaine
.ACFS
NLA
I I hree.
..... . . .... .....
N/A
average (2014, LOE;
Z(Jii�
AA
NA
Three.(R_y-e-a,K rollin
N/A
avers =e 8201;,
AL,
Three (3) year rollitig
N/A
avers( e 42()14 2 MI �5-
2016),N-A
-I- - �*ed-N e-W
Actual N
a }_.1 ............. ......
4 w -- ev"t I
- - — ---------
4rervtce
J2
)Lea+ -0-14
Pop, 44-Top
I v-1 v 204-21-0141 Te po Y4-,
L�)L�L.prj to-pri r
A HL
Same, adjusted for all
0-F-4414
to sen'ice
annexations > 2,500
H-L-"a t. io " 4 4 -"-i (W
adjusted for all
4and./or Latecomer Cities
annexations > 2,500
joining,) occurring jLrior
and/or Latecomer Cities
to or durilIg the Seri ictx
j-qir-irtgthatare known to
24) 4
take effect 4apL4
2444
Document Dated
69
M.
I'll leuldt:on Veniods� Service Veaf: 241-5
COMPOIRefflt
Pfeliffliffafy
11-0filliated 2015
Rer-oneiliahi o p
.W+ff6Ae4_244.5
pjjjo to or during the
. T_ ..-.
Pa)'H1ef*t,AAMOt4H4
Service Year.
I'll leuldt:on Veniods� Service Veaf: 241-5
COMPOIRefflt
Pfeliffliffafy
11-0filliated 2015
Rer-oneiliahi o p
.W+ff6Ae4_244.5
Paym e, 0
Pa)'H1ef*t,AAMOt4H4
44-)
I"R
Act*al 2043
Same
Ac+*AI-2015
CT4
44A
4kA
N A
A
N/-A
�A
NA
I
N�A
NNA
N/-A
I'-; NR
I4,fi4n,&te4244i
Nctual 204C
V( p, 4)443 p
ftdy- -24t2(44,44-+er—t;
';Ia+IW -,-44iff4�eJ 444-414
a4j44e*�4
a 1+0l-XMi*4V4 2-7-544)
An n e, 4ia
5W
4Efl4�R-ti4tE effeet
I-Ateco wter4_-i4ies+-4ffi+Vg)
fa-nit
Aftef-kffil-2042-an4
after 1.2-A*d
joii+}'H�`tiwg
.2{. 5
bef(+f4Ahe +-rKt-of-.A45
N) -befo-aq
If the Agreement is 4H4+4+-Raticalk, (,\terided foi- a �e 1 k k t I � k � 1 i
. . . . . . . . . . . . . . . . . . . . . . . . . . . l — . � . L,—) L, . d— t I] -
'Lkj�t.L fMC(i LO tit Xld 1_(�k OlWfli,16011 0 i F".1- 111-11 4 a t
be developed in a manner comparable to Service Year
Document Dated
EIR
70
Exhibit C -7
Payment and Calculation Schedule
Service Year 211-1;12015
Item
Date
1-'; ++++t a+ - i it{ lw..:
_..._.....----- - --
Final Estimated 2P 2018 Payment
calculation provided to City by Count
December 15, =(4- 2201,7
1--if-,+-201,',s Estimated Payment due
{t +}E 1u -> a. t 15, 24442)018
`-�k- earl- ?1- 11-',- 1��: tr# +rr+tt�i-- 1- avtt+eta #- rittt�
1- �E:�e�t+k�t• }'_..{ x;_21 -t}=�
2 2018 Reconciliation Adjustment
Amount calculated
On or before June 30, 24442M 9
20 i � ?O18 Reconciliation Adjustment
Amount payable
On or before August 15, 2. 144 —'U 19
Service Year 24"2019 and subsecauent vears
Item
Date
44k44++4+
-`it- t- +Fibk,+_..4 ...20 4-4
Final Estimated 20104 Payment calculation
December 15,2244-42018 Were uit,(.�(:...1 ->
provided to City by Count
to " t v t k tf S i { icc year
-- _ _
14-P-4-20141) Estimated Payment due
15, 2141201 (nailost 15 ()1
Se vic (, ye'lr
�-aetwc`1+47(-.'F 411 ---44 -}'
20134 Reconciliation Adjustment Amount
On or before June 30 2-44-54_020 (l?y_ (t me 10
calculated
mink (liatcl� Ik>31�2t� a the ^ ^_87(t� i1_t�_1'ea
ustment
:44-4- 20 1 9 Reconciliation Adjustment
August ?.. "U (b�' �+t tttif 1 5
Au st 15, X444 7 ();.. ,
Amount Payable
r# mkkiiate:rl{ I(rll(,7(i tdic r��ck�l'( >�r,
-`�(- v -ice ALeawp -24)15
44em
late
i- ttM-} ii #F'Fi'r+'FE'-t�`'tit#'1'ci•�'t' -wig- -�4-i"la- 1''+�fi�'iv�"i+?t�
i{�--(_+4k4i -ti .v
'rl-'�4t'+}#'}?f�- t-- ?- (-i-�-i'
?41 1.::
ealt ti }a +:e >e}
Document Dated a . _7
71
W e
J
2444444-(*4i,tc i 1 ia tioii Ai+w)+*+4 A-L+#i+44-5-2244-4
PavaWe I
+-1,4 , 20 1 a 7- —Ithe schedule is developed in the
same manner as described above 4-4401- all SCIA i"C Y011 t.' U11 42" 0t],'"1-\V's0 1100d 'f) the
... . . .....
Additional timelines are in place to commence and complete negotiations for an extension
of the Agreement:
�)1rN V k 4-r .n Y' t' ( HH
o+i-t4444E-f-t,?�tt-tE444 H,
Notice of Intent by wrwor iiwre of the e444�4,-
=?- t-4�2021
PartLtv Loi!�2 )Lit of the atitomatic
e\tcn,ion for,m;iddihoiial five (5) veu)I,
44fewlit tei-;o t(4--41+4- - A e4,piiezit
eild t4
Deadline for wi'itten
�\,Llrch`'�7 2022
See Section 4 of Agreement for additional details on Extension of the Agreement Term for
an additional (
Dates for remittal to County of pet license Not less thall
sales revenues processed by Contracting Itm-o-30i
Cities (per section 3.0 -. l4 thly 150 toj1pwipf-, the end of the
calendar nimith.
4
for Ynh. ink. ed Licensing Revenue
... . . ......
Support .Sely.ices. in aService Year,.,-24-44-+)f-22tt1-5-may be made at any time oii or b0mv
L-�-)—riorto f hL-`iL'L\ Lc(L) �ear- 1. i1,111 v to L)v 0-
('omo, ajid
Document Dated k2 4, 4,4 I '
72
Ell
Exhibit D
Reconciliation
The purpose of the reconciliation calculation is to adjust payments made each Service Year
by Contracting Parties to reflect actual licensing and non-licensing revenue, i ii d various
credits, compared to the estimates of such revenues and
credits incorporated in the Estimated Payment calculations, and to adjust for population
changes resulting from annexations of areas with a population of over 2,500 (if any) and
the addition of Latecomer Cities. To accomplish this, an "Adjusted Net Final Cost"
("ANFC") calculation is made each June for each Contracting Party as described below,
and then adjusted for various factors as described in this Exhibit D.
As noted in Section 7 of the Agreement, the Parties intend that receipt of Animal Services
should not be a profit-making enterprise. When a City receives revenues in excess of its
costs under this Agreement (including costs of PAWS or other animal ,hrter service
h21)viden,, if applicable), such excess will be reinvested to reduce costs incurred by i-04t-f
Couiq\. The cost allocation formulas of this Agreement are
intended to achieve this outcome.
Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of
the Agreement.
Calculation of ANFC and Reconciliation Adjustment Amount
The following formula will be used to calculate the Reconciliation Adjustment Amount,
which shall be payable by August 15. The factors in the formula are defined below. As
described in paragraphs A and B, the subscript "0" denotes the initial calculation;
subscript "l" denotes the final calculation.
ANFCo =AR+TC +SC —UCA—OSC
A. If ANFCo > 0, i.e., revenues and credits are greater than costs (adding the cost
factor "WOSC" in the formula for Contracting Cities purchasing shelter services
Document Dated , " - - � 1 l_'.
73
91
At teal
.11 ---------------
I rall�,itioll
'Ilclter
.......
Offler
AM C', -
Re vnu("
4
(roffil
Oedit
... . ...... 11 .....
.
()"t
... . ....... ...
ser\ ick",
A11()(aiwii
LI.LL)
A K
I
4CA
01_)C'
ANFCo =AR+TC +SC —UCA—OSC
A. If ANFCo > 0, i.e., revenues and credits are greater than costs (adding the cost
factor "WOSC" in the formula for Contracting Cities purchasing shelter services
Document Dated , " - - � 1 l_'.
73
91
from PAWS oy
-.L-E and or purchasing Enhanced
Control Services.jii)d 'or I nhaniO(J I iecnsirt ""twvort Serf then:
ANFCi = 0, i.e., it is reset to zero and the difference between ANFCo and ANFC1 is
set aside by the County (or, if the revenues are not in the possession of the County,
then the gap amount is payable by the City to the County by August 15) and all
such excess amounts from all Contracting Parties where ANk4-o-AN FG > 0 are
allocated pro-n+h+ to the County to offset costs incurred b� Lhe_County that are
not included in the cost allocation itiodelitxcltidijig,_Ii,!Iilicorporited are o I
cOsb . :PaAit-se- Parties
q—
for which ANFCo > 0 do not receive a reconciliation payment.
B. If ANFCo < 0, i.e., costs are greater than revenues (without considering "W" for those
Contracting Cities purchasing shelter services from PAWS, --for �a! Licr Inimaj 5r r� ice
lLrmidors)r trr l iriw Enhanced Control Services aid '()LLj1k1mvd I i(,vn'siLl
Su rvort Set-\ it then the negative dollar amount is not "reset" and ANFCi is the
same as ANFCo.
7
C. if, 4 1— 1
t�ai�+at444-,-ANFCi < Total Estimated Payments made in the Service Year, then
the difference shall be paid by the County to the City no later than August 15,
LLB Cvl that it a cih i� rc ejvirl g a I ran�,ihon CrcLijt aiid/or :i -Ciedit, the
differ('11(c 'hall be tl"cd to otk(j (1) Lffltil Hie ( rc(lit (s-} are retlu�,e(i 1()
..... .....
zcm-o �t,, 11 i-01 i.42) L t lhr t, to ah01.1 i-(—ii I —1-en-ce ,11,111..1 e vaicl b the ( out it �, I () I hc
city; if ANFC, > Total Estimated Payments made in the Service Year, then the
difference shall be paid by the City to the County no later than August 15.
Where:
"AR" is Actual Licensing Revenue u p d s and rebates, attributable to the City,
-
based on actual Licensing Revenues received from residents of the City in the Service Year,
(License Revenue that cannot be attributed to a specific Party (e.g., License Revenue
associated with incomplete address information), will be allocated amongst the Parties
based on their respective percentages of total AR).
"T( is the Transition Funding Credit, if any, for the Service Year.
"SC V" is the Shelter Credit, if any, for the Service Year.
Document Dated I a,, ,4 } ; ;"_ -1 - J
92
74
^WOSC" the actual amount paid bya City receiving shelter
semoeswPAWS such services du�gthe 5o,�
Yca�K any, plus the acuxaluumun�paid �coua�bya City to the County for the purchase
of Enhanced Control Services duringdhe
Service Year, ifany.
^��" is the ao estimated for the
Service Year for the provision ^/ Animal Services 4++4+allocaad between all the
Contracting Parties for the purposes ofdetermining the Estimated Payment _Z lit, Io,,t
cal cobudaadcscdhodioExbihbC.
Document Dated k ;,,����
75
Additional All calcula
lion of all Amounts,
ew Regignal aftc
4 tkei— 4— , It �14al Re"t?HH(I FH 4�- the i4ill
"N" ao—i int t +eak--1+444-y 4o4i+�i
Doe ncnt Dated ] -l—,-I,,-4, -'I�-�l--
0
76
Exhibit E
Enhanced Control Services Contract (Optional)
Between City of ("City") and King County ("County")
The County will 4o -offer Enhanced Control Services to the City during the !_Lc,rm ofthe
Animal Scrvit,e, Interlo(al AL.�IVUMLML subject to the terms and conditions as described
herein. The provisions of this Contract are optional to both Parties and shall not be
effective unless executed by both Parties.
A. The City may request services under two different options, summarized here and
described in further detail below:
Option 1: for a period of not less than one year, the City may request service from
an Animal Control Officer dedicated to the City ("Dedicated Officer"). Such service
must be confirmed in writing through both Parties entering into this Enhanced
Control Services Contract no later than August 15,_Linless \vii vcd b_ �, the ( o(intv, of
the year prior to the Service Year in which the service is requested.
Option 2: for a period of less than one year, the City may request a specified
number of over-time service hours on specified days and time
(-44H4+i-44444 Unlike Option 1, the individual
officers providing the service will be determined by the County and may vary from
time to time; the term "Dedicated Officer" used in th(., - context of Option 2 is thus
different than its meaning with respect to Option 1. Option 2 service must be
requested no later than 60 days prior to the commencement of the period in which
the service is requested, unless waived by the County.
The City shall initiate a request for enhanced service by completing and submitting
Attachment A to the County. If the County determines it is able to provide the
requested service, it will so confirm by completing and countersigning Attachment A
and signing this Contract and returning both to the City for final execution.
The County will provide enhanced Control Services to the City in the form of an
Animal Control Officer dedicated to the City ("Dedicated Officer") as described in
Attachment A and this Contract.
1. Costs identified in Attachment A for Option I are for one (1) year of service4++
in '01S_24-4,+t+-_2441�4*44,
C(�ostti will be ha'sed on the J)ii(ioetf,d inmial
- _. . . . ........... ..... . .... . ....
Document Dated 4 4-4 -_,_-_Le
77
95
the employee (salary,hmefits), equipment (\y11iL I I lot
e\c(vd 3,000,111111-1,1110 and animal control vehicle for the employee's na1. Costs
are subject to adjustment each year-44+i44+4
2. Costs for Option zwill be determined by the County each year based on its
actual hourly overtime pay for the individual Animal Control Officers providing
the service, plus mileage at the federal reimbursement rate. The number 'd
miles for which mileage is charged shall be miles which would not have been
traveled but for the provision of the enhanced service.
3^
Costs paid for enhanced services will be included io the Reconciliation
calculation for each Service Year, as described in Exhibit Dof the Agreement,
C. Services o(the Dedicated Officer shall b^in addition m the Animal Services otherwise
provided m the City by the County through the Agreement. Accordingly, the calls
responded wby the Dedicated Officer shall not be incorporated in the calculation of
the City's Calls for Service (as further described in Exhibit C and D to the Agreement).
D. The scheduling of work by the Dedicated Officer will br determined hymutual
agreement of the contract administrators identified in the Agreement, and (in the case
of a purchase of service under Option 1) the mutual agreement of officials of other
Contracting Cities named as contract administrators that have committed to sharing in
the expense ^f the Dedicated Officer. ln the event the parties are unable to agree on
scheduling, the County shall have the right t^ finally determine the schedule ^(the
D^dicutedO(fic,,(s)
G. Control Service mbu provided m the City pursuant m this Enhanced 5o,m^
Contract include Control Services ^fthe type and nature ^a described under the
Agreement with respect m Animal Control Officers serving iv Control Districts, and
include but are not limited to, issuing written warnings, citations and other
enforcement notices and orders on behalf of the City, or such other services as the
Parties may reasonably agree.
E The County will provide the City with ageneral of
scheduled service in the City, and amonthly report o( the types o/ services offered and
performed.
Doc.raent*ated � " �,, ����
78
G. AnFTE will bc scheduled mserve 40 hour
weeks, however, with loss of service hours potentially attributable to vacation, sick
leave, training and furlough days, not less than l600 hours per year will beprovided.
Similarly, o half-time FTE will provide not less than 000 hours per year. The County
shall submit to the City av invoice and billing voucher ot the end n( each calendar
quarter, excepting that during the 4'^ quarter "/ each year during the term ^fthis
Contract, an invoice shall be submitted to the City no later than December 151". All
invoiced amounts shall be payable by the City within 30 days of the invoice date.
H. The County shall submit m the City w
invoice and billing voucher u, the end uf each calendar quarter. All invoiced amounts
shall b, payable by the City within 30 days ufthe invoice date.
The City m County may terminate this Enhanced Services Contract with mwithout
cause upon providing not less than 3 months written notice m the other Party;
provided that, if the City has purchased services under Option 1 and is sharing the
Enhanced Control Services with other Contracting Cities, this Contract may only be
terminated by the City if: (1) all such other Contracting Cities similarly agree to
terminate service on such date, or (2) if prior to such termination date another
Contracting City or Cities enters into a contract with the County to purchase tile
Enhanced Control Service that the City wishes to terminate; providedfiolher: except as
provided in Paragraph AAbi.Li�)ri l'u Contract may not b, terminated if the term o/
service resulting /u less than one year.
J. All terms of the Agreement, except as expressly stated otherwise in this Exhibit, shall
apply to this Enhanced Control Services Contract. Capitalized Terms not defined
herein have those meanings vs set forth mthe Agreement.
D4 WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract
mh, executed effective usvf this ___ day 'f____'20l.
King County City of
Document Dated
�����u
79
M.
Date
Document Daled 1
9E.*
By:
Date
80
Exhibit E: Attachment A
ENHANCED CONTROL SERVICES OPTION REQUEST
(to be completed by City requesting Enhanced Control Services; final service terms subject
to adjustment by County and agreement by City and will be confirmed in writing
executed and appended to Enhanced Control Service Contract /Exhibit E)
City.
Requested Enhanced Control Services Start Date:
Requested Enhanced Control Services End Date:
*term of service must be at least one year, except if purchasing services under Option 2.
Please indicate whether City is requesting services under Option 1 or Option 2:
Option 1:
% of Full Time Equivalent Officer (FTE) requested: (minimum request: 20 %;
requests must be in multiples of either 20% or 25 %)
Option 2:
Overtime Hours purchase from existing ACO staff: —hours per (week /month)
General Description of desired services (days, hours, nature of service):
For Option 1:
Contracting Cities with whom the City proposes to share the Enhanced Control
Services, and proposed percentages of an FTE those Cities are expected to request:
On behalf of the City, the undersigned understands and agrees that the County will
attempt to honor requests but reserves the right to propose aggregated, adjusted and
Document Dated 4 _ j
81
• •
variously scheduled service, including but not limited to adjusting allocations of service from
increments of 20%, to 25'X,,, in order to develop workable employment and scheduling for
the officers within then-existing workrules, and that the City will be allowed to rescind or
amend its request for Enhanced Control Services as a result of such proposed changes.
Requests that cannot be combined to equal 50% of an FTE, 100% of an FTE, or some
multiple thereof may not be honored. Service must be requested for a minimum term
of one-year, except as permitted by Paragraph A.-Qption-1. Service may not extend
beyond the term of the Agreement.
City requests that alone or in combination with requests of other Contracting Cities
equal at least 50% of an FTE will be charged at the rate in Column 1 below.
City requests that alone or in combination with other requests for Enhanced Control
Services equal 100% of an FTE will be charged at the rate in Column 2 below.
Cities may propose a different allocation approach for County consideration.
An FTE will be scheduled to serve 40 hour weeks, however, with loss of hours potentially
attributable to vacation, sick leave, training and furlough days, a minimum of 1600 hours
per year will be provided. A half-time FTE will provide a minimum of 800 hours per year.
For example, a commitment to purchase 20% of an FTE for enhanced service will result in
provision of not less than 320 hours per year.
Hours of service lost for vacation, sick leave, training and furlough days will be allocated
on pro rata basis between all Contracting Cities sharing the services of that FTE.
1:
Aggregate of 50% of an FTE Requested by
all Participating Cities
k-
Aggregate of 1 FTE Requested by all
Participating Cities
Cost to City: of Half-Time FTE
Cost to City: ( % of FTE requested) x
requested) x 2Z 1 tar in
i-44 I _181 2
Example: if City A requests 25%, of an
Example: If City A requests 25% of an FTE
FTE ** and City B requests 25%, of an
and City B requests 25% of an FTE and
FTE**, then each city would pay
City C requests 50% of an FTE, Cities A
16-for Enhanced Control
and B would pay $l4]
Services from July 1, 2010 2018 through
City C would pay $244-,; 4429 43i-2538 for
December 31, 24,44.2,(,1._1,,.S(6 months).
Enhanced Control Services from July 1,
2,L4+� 20 18 Through December 31, 244-14-20-1-8-
**(50% of a Half-Time FTE)
(6 months)
Docment Dated '4_ 4_ '+', 4,2_f- '
100
82
I'll is example is based on N10 2018 budticted costs. Att+i a I ('t,osts will be based on actual
Service Year costs.
For Option 2:
On behalf of the City, the undersigned understands and agrees that the County will
confirm what services, if any, it can provide, and at what costs, by completing this
Attachment A, and the City must signify whether it accepts the County's offer by signing
the Enhanced Services Contract.
Request Signed as of this _ day of _, 201_.
City of
By:
Its
To be completed by King County:
Option 1: The County hereby confirms its ability and willingness to provide
Enhanced Control services as requested by the City in this Attachment A, with
adjustments as noted below (if any):
The FTE Cost for the Service Year in which the City has requested service is:
Option 2: the County confirms its ability to provide control service overtime hours
as follows (insert description— days /hours):
Such overtime hours shall be provided at a cost of $ ' (maybe a
range) per service hour, with the actual cost depending on the individual(s)
assigned to work the hours, plus mileage at the federal reimbursement rate.
King County
By:
Document Daled
83
101
Document Dated
102
84
Exhibit F
Fliihaticed Licensing Support C+A4fad-Services— I"erms of Service-Optional)
The County is prepared moffer to the City subject to
the terms and conditions described
The provisions 'd this Exhibit are optional
and shall not be effective unless this Exhibit is executed by both the City and the County
and both parties have entered into the underlying Animal Services hterlocdAgreement
(dhe^ARrc,mcu|~).
A. Service Requests, Submittal: Requests
mddbc made by
submitting the l'ilbam eLLic,nsingA++H**`Supy",tSenic^a
4_*��(Auacbment A to this Exhibit F)to the County between June 30 and p*�4**
�4)t,�uuzdoer J "( the calendar year prior to year io which such services are requested
("Service Year"). a,rpa,ate hall besubmitted for each
Service Year,
n. The County will determine whether uhas
capacity to provide the requested service based on whether it has staff-atid 4tlier
zc,ource,; available, and consistent with the priorities stated m Section r.ca*4-F^4Ti bi /
f,-�of the Agreement.
the CaI)aCit\' ()I t1lo (_ m1111%, to toffill tilt' wmw,tod "'en ice..
C. Services Provided by Coun1y, Cos : The County will determine the licensing revenue
support activities it will undertake tv achieve the Licensing Revenue Target. Activities
may include, but are not limited to canvassing, mailings, calls to non-renewals. In
completing Attachment A t* confirm its ability to provide (It diau^eL licensing support
services to the City, the County shall identify the cost for such service for o4t4t] ic
applicable Service Year . K the City accepts
the County's proposed costs, it shall so signify by countersigning Attachment A.
DOCU='�� �,,4,,,.,471'1 1 85
D. Services Provided by City: aActive vartit.4),ition t)\( the Ot�� i�, an important success
IJICIO in tfi(.' oet li(cnsiMl M-OL(2y4. 111A.' CitV 1110\ , M ill(' Gt% '_,ld(jiti011af Colt,
olj4, ;e iIt the folloiwine ;)dk ill(", to iE ('1111,111CC tht' Mel all of tilt'
4-4H (4i+ �- 4+i-,e4,, rt ta+tl +' + +:;- a+iir+- 4
I . Indude iw,,crts rcuarclillu 'Inill),11 licell'in"I ill bilk or ()[lier niailin2, as inw be
'111m vek] 1)\ I'm , at ill(, ( it%`� g() ,L Hie Counk, imw provi(ic ho.,de- n) toy Ill
I-- - - -------- ---
im,("i t and Coordinate with tile cih, to (ICH (,I t1w dctii 7 tin all a('r 'ed titian - - ------ -- - ---- ---
level 4 pe! Hit)ilt !I (a', (,N'e!44e
kei el+tle-44++,4+44+4f 44+o-144 a+{,�,
-A44-a 4+++"4
lie 9(-k-e++ ++
4 a 1,1- A.
- , I - . ..
- - ---------------- ------- ------- ---- --
I 4,(fit ,Ite N o1uqtCt,V/,,t.1ff hour" to llell? lol,j(,)-%%
ed.
3
1'ro\ ide re lire ciflMi0ii M
it lot 11 lHik O\ Olk to mforni (,'it%, rei(lcnk A)oij-Lthe
--- ---------- ------
Anini,il Set\ we, an(i orolnoto oct liwllil
i'VL'V111,MHUilkV to) iiik-mi)4-4tv
Inform City residents about the Animal Services Program and promote pet
licensing utilizing print and electronic media including the city's website, social
El Dated 1 -' ; *+-,^ -+
104
96
---- ------ -- - I
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+ Aligned at 0.25" + Indent at: 0.5"
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:
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+ Aligned at 0.25" + Indent at 0.5"
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ig ed at 0.25" + Indent at 0.5"
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+ Aligned at 0.25" + Indent at 0.5"
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44-44+414f�. 44+4 th
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ed.
3
1'ro\ ide re lire ciflMi0ii M
it lot 11 lHik O\ Olk to mforni (,'it%, rei(lcnk A)oij-Lthe
--- ---------- ------
Anini,il Set\ we, an(i orolnoto oct liwllil
i'VL'V111,MHUilkV to) iiik-mi)4-4tv
Inform City residents about the Animal Services Program and promote pet
licensing utilizing print and electronic media including the city's website, social
El Dated 1 -' ; *+-,^ -+
104
96
---- ------ -- - I
Formatted: List Paragraph, Numbered + Level: I +
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+ Aligned at 0.25" + Indent at: 0.5"
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Aligned at: 0.25" + Indent at: 0.5"
:
[Formatted. Paragraph Numbered + Le vel I +
Numbering Style: 1, 2, 3, ... + Start at I + Alignment: Left
+ Aligned at 0.25" + Indent at 0.5"
Formatted: List Paragraph, Numbered + Level: 1 +
L+ �umbenng Style: 1, 2, 3, ... + Start at 1 + Alignment: Left
ig ed at 0.25" + Indent at 0.5"
Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: 1, 2, 3, ... + Start at I + Alignment., Left
+ Aligned at 0.25" + Indent at 0.5"
Formatted: List Paragraph, Numbered + Level: I +
Numbering Style: 1, 2, 3, - + Start at I + Alignment: Left
+ Aligned at 0.25" + Indent at: 0.5"
media, community brochures and newsletter ads/articles, signage/posters and pet
licensing applications in public areas o/ city buildings and parks.
Appoint a representative to serve on the Ifoint City-County �Itlabor,itio)l)
Cuuzujttuu marketing subcommittee; this representative shall attend the quarterly
meetings of the subcommittee and help shape and apply within the City the joint
advertising strategies developed by consensus o/ the subcommittee.
E. Selection of Licensing Revenue Target (R 1) and Payment for FInhanced Licensing
Revenue Support:
For all Cities: The City will identify a proposed Licensing
Revenue Targm.jr,,L in Attachment A. The County may propose ooalternate
Revenue Target. If the Parties agree upon a Licensing Revenue Target, the County
shall i++dcouty its annual cost m provide service designed t" achieve the target.
t Reconciliation, the City
shall be charged for licensing support ac,vu mecost an ainotint not to (2\ceed,4
specified and agreed too in Attachment A (the "Licensing Revenue C^argc^)'
regardless 9f the omvvx/q/ Licensing Revenue received ay the City during the Service Year
(see Exhibit D^f the Agreement for additional demi)).
F. Other Terms and Conditions:
4-.--Beforo January Jlof the Service Year,
Document Dated I �*:��
�
87
l Each Party will provide the other with opmofdhe
services performed during the Service Year.
3. Either Party may terminate this Contract with m without cause byproviding not
less than a1vN'o L2l .advance written notice tv the other Party;
provided that all County costs incurred to the point of termination remain
chargeable to the City o, otherwise provided.
4. All terms of the Agreement, except as expressly stated otherwise herein, shall apply
to this Contract, and Capitalized Terms not defined herein have the meanings as set
forth in the Agreement.
G. Execution of LiceDsing Revenge Syl2port Services Agreeineiit and AcknOwleds,_,jnejjt
Forin
F, AtLac mieni /N
--441+k-
Docunientmated 41'�����
dav
--AAe
88
Exhibit F: Attachment A
LN FIAN.Q.E.QLICENSING Rti=V1�414L[4.-SUPPORT SERVICES ACKNOWLEDGEMENT
1LOP,MR4,QU.lz .F
inal terms subject to
adjustment by County and agreement by City confirmed in writing, executed and appended to the
for nI i,imed Licensing Support Services I ci n i4 ,A ',,�r% i(-,, —Exhibit F of the Animal Services Interlocal
Agreement for 2015.3 Through 202244 ("the Agreement") dated effective as of July 1, -2444-2.20 17.)
1. city
2. h I I I'll )(cd Licut
Date of Request:
Licensing Revenue Target (the amount by which the City seeks to increase its
revenues in the Service Year): $
a4le, 4-4
Contact person who will coordinate City responsibilities associated with
delivery of licensing support services:
Name:
Title:
Phone:
1a , L I I Ia i 1:
AA-444_i4Hi�
Doc .... -t Datcd ; -'- ---1 -1 1 _'
89
107
Tvhe completed by King County
The County m provide the Cby_�joluu iced licensing services
bn Service Year 244 intended m generate $_ (the "Licensing Revenue Txzga~)b^
additional Licensing Revenue for a total Service Year cost ud$-------~ some or all of
which cost may bc charged to the City in calculating the I 'zhuok-eud L/cc^sb^g�ujlpoo1
A°**+*4e Charge, ao further described in the Liflbauced Licensing Suppor(')ucu��I�
and Exhibit-, of the
In
Doctiment
��
By:
90
2018 Regional Animal Services
Interlocal Agreement
This AGREEMENT is made and entered into effective as of this 1st day of January,
2018, by and between KING COUNTY, a Washington municipal corporation and legal
subdivision of the State of Washington (the "County") and the City of
a Washington municipal corporation (the "City").
WHEREAS, the provision of animal control, sheltering and licensing services
protects public health and safety and promotes animal welfare; and
WHEREAS, providing such services on a regional basis allows for enhanced
coordination and tracking of regional public and animal health issues, consistency of
regulatory approach across jurisdictional boundaries, economies of scale, and ease of
access for the public; and
WHEREAS, the Contracting Cities are partners in making regional animal services
work effectively, and are customers of the Animal Services Program provided by the
County; and
WHEREAS, the City and the County are parties to a 2010 Animal Services Interlocal
Agreement which, as extended, will terminate on December 31, 2017 (the "2010
Agreement"); and
WHEREAS, nothing in this Agreement is intended to alter the provision of service
or manner and timing of compensation and reconciliation specified in the 2010 Agreement
for services provided through December 31, 2017; and
WHEREAS, the City pursuant to the Interlocal Cooperation Act (RCW Chapter
39.34) , is authorized and desires to contract with the County for the performance of
Animal Services; and
WHEREAS, the County is authorized by the Interlocal Cooperation Act, Section 120
of the King County Charter and King County Code 11.02.030 to render such services and is
willing to render such services on the terms and conditions hereinafter set forth; and
NOW THEREFORE, in consideration of the promises, covenants and agreements
contained in this Agreement, the parties agree as follows:
Document Dated 2-1-17
109
1. Definitions. Unless the context clearly shows another usage is intended, the
following terms shall have these meanings in this Agreement:
a. "Agreement" means this 2018 Animal Services Interlocal Agreement,
including any and all Exhibits hereto. Unless the context clearly indicates
otherwise, the term "Agreement" is intended to reference all 2018 Animal
Services Interlocal Agreements by and between the County and other
Contracting Cities.
b. "Animal Services" ' means Control Services, Shelter Services and Licensing
Services combined, as these services are described in Exhibit A.
Collectively, "Animal Services" are sometimes referred to herein as the
"Program."
c. "Contracting Cities" means all cities, including Latecomer Cities, that are
parties to an Agreement.
d. "Contracting Parties" means all Contracting Cities and the County.
e. "Control District" means one of the three geographic areas delineated in
Exhibit B for the provision of Animal Control Services.
f. "Enhanced Control Services" are additional Control Services that the City
may purchase under certain terms and conditions as described in Exhibit E
(the "Enhanced Control Services Contract").
g. "Enhanced Licensing Support Services" are additional Licensing Support
Services that the City may purchase under certain terms and conditions as
described in Exhibit F ("Enhanced Licensing Support Services")
h. "Latecomer City" means a city receiving animal services under an
agreement with the County executed after January, 2018, per the conditions
of Section 5.
i. "Parties" means the City and the County.
"Service Year" means the calendar year in which Animal Services are or
were provided pursuant to this Agreement.
Document Dated 2-1-17
110
2. Services Provided. Beginning January 1, 2018, the County will provide the City
with Animal Services described in Exhibit A. The County will perform these
services on behalf of the City, consistent with governing City ordinances adopted in
accordance with Section 3. In providing such Animal Services consistent with
Exhibit A, the County will engage in good faith with the Joint City-County
Collaboration Committee to develop potential adjustments to field protocols;
provided that, the County shall have sole discretion as to the staffing assigned to
receive and dispatch calls and the manner of handling and responding to calls for
Animal Service. Except as set forth in Section 10 (Indemnification and Hold
Harmless), services to be provided by the County pursuant to this Agreement do
not include services of legal counsel, which shall be provided by the City at its own
expense.
a. Enhanced Control Services. The City may request Enhanced Control
Services by completing and submitting Exhibit E to the County. Enhanced
Services will be provided subject to the terms and conditions described in
Exhibit E, including but not limited to a determination by the County that it
has the capacity to provide such services.
3. City Obligations.
a. Animal RegLilatory Codes Adopted. To the extent it has not already done
so, the City shall promptly enact an ordinance or resolution that includes
license, fee, penalty, enforcement, appeal, impound/ redemption and
sheltering provisions that are substantially the same as those of Title 11
King County Code as now in effect or hereafter amended (hereinafter "the
City Ordinance"). The City shall advise the County of any City animal care
and control provisions that differ from those of the County and of any
amendments to the City Ordinance adopted subsequent to the effective date
of this Agreement.
b. Authorization to Act on Behalf of City. Beginning January 1, 2018, the City
authorizes the County to act on its behalf in undertaking the following:
Determining eligibility for and issuing licenses under the terms of the
City Ordinance, subject to the conditions set forth in such laws.
Document Dated 2-1-17
111
ii. Enforcing the terms of the City Ordinance, including the power to
issue enforcement notices and orders and to deny, suspend or revoke
licenses issued thereunder.
iii. Conducting administrative appeals of those County licensing
determinations made and enforcement actions taken on behalf of the
City. Such appeals shall be conducted by the King County Hearing
Examiner or the County's successor administrative appeals body or
officer on behalf of the City unless either the City or the County
determines that the particular matter should . be heard by the City.
iv. Nothing in this Agreement is intended to divest the City of authority
to independently undertake such enforcement actions as it deems
appropriate to respond to violations of any City ordinances.
Cooperation and Licensing Support. The City will assist the County in its
efforts to inform City residents regarding animal codes and regulations and
licensing requirements and will promote the licensing of pets by City
residents through various means as the City shall reasonably determine,
including but not limited to offering the sale of pet licenses at City Hall,
mailing information to residents (using existing City communication
mechanisms such as bill inserts or community newsletters) and posting a
weblink to the County's animal licensing program on the City's official
website. The City will provide to the County accurate and timely records
regarding all pet license sales processed by the City. All proceeds of such
sales shall be remitted to the County by the City on a monthly basis (no later
than fifteen (15) calendar days from the end of each calendar month) or
more frequently.
4. Term. This Agreement will take effect on January 1, 2018 and, unless extended
pursuant to subparagraphs 4a or 4b, shall remain in effect until December 31, 2022.
a. Automatic Extension. The Agreement shall automatically continue for a
second five year term, until December 31, 2027, unless one or more of the
Contracting Parties provide written notice by June 30, 2021, of their intent to
opt out of a second term. Notice from contracting cities is to be provided in
writing to the County, who will subsequently inform the other city partners,
in writing, within 14 days of the County receiving the written notification.
Document Dated 2-1-17
112
11
b. Contingent Extension. If one or more Contracting Cities provides written
notice to the County of its intent to opt out of a second term, the Agreement
shall continue for a second five-year term, until December 31, 2027, if:
(i) the cost to any remaining party is not estimated to increase by more
than ten percent, based on the Estimated Animal Services Cost
Allocation to the City (the cost allocation before revenue and credit
off-sets) as noted in the Estimated Payment Calculation that includes
the non-renewing party, compared to the Estimated Animal Services
Cost Allocation to the City in the Estimated Payment Calculation that
excludes the non-renewing City; and
(ii) no later than March 1, 2022, the remaining Parties agree in writing
upon terms that substantially carry forward the cost and service levels
in the initial term. If the Parties do not reach agreement on such
revised terms by March 1, 2022, the automatic extension is not
effective, and this Agreement shall terminate at the end of the initial
term.
Date References. For purposes of construing date specific rights and
responsibilities of the Parties upon extension of this Agreement for a second
term, references in this Agreement to an initial term date shall mean a date
that is five years later. This subsection is not intended to authorize more
than one five-year extension period.
d. Termination. Any Contracting Party may, without cause and in its sole
discretion, determine not to renew this Agreement for a second term by
providing written notice of its decision to the other parties no later June 30,
2021. The Agreement may not be terminated for convenience during either
the first or second term. Notice from contracting cities is to be provided in
writing to the County, who will subsequently inform the other city partners,
in writing, within 14 days of the County receiving the written notification.
5. Latecomers. The County may sign an agreement with additional cities for provision
of animal services prior to the termination or expiration of this Agreement, but only
if the later agreement will not cause either a decrease in the level of services
provided to the Cities by the County or an increase in the costs payable by the
Cities to the County under this Agreement. Cities that are party to such
agreements are referred to herein as "Latecomer Cities."
Document Dated 2-1-17
113
Compensation. The County will develop an Estimated Payment calculation for
each Service Year using the formulas described in Exhibit C, and shall transmit the
payment information to the City according to the schedule described below. The
County will also calculate and inform the City as to the Reconciliation Adjustment
Amount on or before June 30 of each year, as described in Section 7 below and
Exhibit D, in order to reconcile the Estimated Payments made by the City in the
prior Service Year. The City will pay the Estimated Payment, and any applicable
Reconciliation Adjustment Amounts as follows (a list of payment-related notices
and dates is included at Exhibit C-7):
a. Service Year 2018: The County will provide the City with a calculation of
the Estimated Payment amounts for Service Year 2018 on or before
December 15, 2017, which shall be derived from the Estimated 2018
Payment Amount set forth on Exhibit C-1, adjusted if necessary based on
the Contracting Cities and other updates to Calendar Year data in Exhibit
C-2. The City will pay the County the Estimated Payment Amounts for
Service Year 2018 on or before August 15, 2018. The Reconciliation
Adjustment Amount for Service Year 2018 shall be paid by the City, or by
the County if the calculation shows the City is entitled to receive a payment
from the County, on or before August 15, 2019, as described in this section.
b. Service Years after 2018.
DOCLIment Dated 2-1-17
114
i. Estimated Payment Determined by December 15. The Estimated
Payment amounts for the upcoming Service Year will be determined
by the County following adoption of the County's budget and
applying the formulas in Exhibit C.
ii. Estimated Payments Due August 15. The City will pay the County the
Estimated Payment Amount on or before each August 15.
iii. The Reconciliation Adjustment Amount for the prior Service Year
shall be paid on or before August 15 of the following calendar year, as
described in Section 7.
iv. If a Party fails to pay an Estimated Payment or Reconciliation
Adjustment Amount within 15 days of the date owed, the Party owed
shall notify the owing Party that they have ten (10) days to cure non-
rel
payment. If the Party fails to cure its nonpayment within this time
period following notice, the amount owed shall accrue interest
thereon at the rate of 1% per month from and after the original due
date and, if the nonpaying Party is the City, the County at its sole
discretion may withhold provision of Animal Services to the City until
all outstanding amounts are paid. If the nonpaying Party is the
County, the City may withhold future Estimated Payments until all
outstanding amounts are paid. Each Party may examine the other's
books and records to verify charges.
v. Unless the Parties otherwise direct, payments shall be submitted to
the addresses noted at Section 15.g.
Payment Obligation Survives Expiration or Termination of Agreement.
The obligation of the City (or as applicable, the County), to pay an
Estimated Payment Amount or Reconciliation Adjustment Amount for a
Service Year included in the term of this Agreement shall survive the
Expiration or Termination of this Agreement. For example, if this
Agreement terminates on December 31, 2022, the Estimated 2022 Payment is
nevertheless due on or before August 15, 2022, and the Reconciliation
Adjustment Amount shall be payable on or before August 15, 2023.
d. The Parties agree the payment and reconciliation formulas in this
Agreement (including all Exhibits) are fair and reasonable.
7. Reconciliation of Estimated Payments and Revenues.
In order that the Contracting Parties share costs of the regional Animal
Services Program based on their actual, rather than estimated, licensing
revenues, there will be an annual reconciliation. Specifically, on or before
June 30 of each year, the County will reconcile amounts owed under this
Agreement for the prior Service Year by comparing each Contracting Party's
Estimated Payments to the amount derived in Exhibit C using actual
revenue data for such Service Period as detailed in Exhibit D. There will
also be an adjustment if necessary to account for annexations of areas with a
population of 2,500 or more and for changes in relative population shares of
Contracting Parties' attributable to Latecomer Cities. The County will
provide the results of the reconciliation to all Contracting Parties in writing
on or before June 30. The Reconciliation Adjustment Amount will be paid on
Document Dated 2-1-17
115
or before August 15 of the then current year, regardless of the prior
termination of the Agreement as per Section 5.c.
b. The Parties intend that the provision of Animal Services becomes more
financially sustainable over the term of this Agreement.. The County will
develop proposals designed to support this goal. The County will consult
with the Joint City-County Collaboration Committee on any proposals to
generate new revenue.
c. The Parties do not intend for the provision of Animal Services or receipt of
such Services under this Agreement to be a profit-making enterprise. Where
a Contracting Party receives revenues in excess of its costs under this
Agreement (including costs of PAWS (or other animal services provider,)
shelter service, Enhanced Control Service, and Enhanced Licensing Support
Service, if applicable), they will be reinvested in the Program to reduce the
County's costs of the system that are not included in the allocation to cities
and to improve service delivery.
8. Enhanced Licensing Revenue Support Services
a. A City may request licensing revenue support from the County during the
term of this Agreement by executing Attachment A to Exhibit F. The terms
and conditions under which such enhanced licensing support service will be
provided are further described at Exhibit F. Provision of enhanced licensing
support service during the term of this agreement is subject to the County
determining it has capacity to provide such services. Provision of enhanced
licensing support services is further subject to the Parties executing a
Licensing Support Contract (Exhibit F).
b. In addition to other terms described in Exhibit F, receipt of licensing
revenue support is subject to the recipient City providing in-kind services,
including but not limited to: assisting in communication with City residents;
publicizing any canvassing efforts the Parties have agreed should be
implemented; assisting in the recruitment of canvassing staff, if applicable;
and providing information to the County to assist in targeting its canvassing
activities, if applicable.
c. The County has the option to implement licensing support services for cities
receiving transition and shelter credits.
Document Dated 2-1-17
116
M
Mutual Covenants/Independent Contractor. The Parties understand and agree
that the County is acting hereunder as an independent contractor and that:
a. Control of County personnel, standards of performance, discipline, and all
other aspects of performance shall be governed entirely by the County;
b. All County persons rendering service hereunder shall be for all purposes
employees of the County, although they may from time to time act as
commissioned officers of the City;
c. The County contact person for the City regarding all issues arising under
this Agreement, including but not limited to citizen complaints, service
requests and general information on animal control services is the Manager
of Regional Animal Services.
10. Indemnification and Hold Harmless.
a. City Held Harmless. The County shall indemnify and hold harmless the
City and its officers, agents, and employees, or any of them from any and all
claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever, by any reason of or arising out of any negligent act or
omission of the County, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this Agreement.
In the event that any such suit based upon such a claim, action, loss, or
damages is brought against the City, the County shall defend the same at its
sole cost and expense; provided that the City reserves the right to
participate in said suit if any principle of governmental or public law is
involved; and if final judgment in said suit be rendered against the City, and
its officers, agents, and employees, or any of them, or jointly against the City
and the County and their respective officers, agents, and employees, or any
of them, the County shall satisfy the same.
b. County Held Harmless. The City shall indemnify and hold harmless the
County and its officers, agents, and employees, or any of them from any and
all claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever, by any reason of or arising out of any negligent act or
omission of the City, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this Agreement.
In the event that any suit based upon such a claim, action, loss, or damages
is brought against the County, the City shall defend the same at its sole cost
and expense; provided that the County reserves the right to participate in
Document Dated 2-1-17 9
117
said suit if any principle of governmental or public law is involved; and if
final judgment be rendered against the County, and its officers, agents, and
employees, or any of them, or jointly against the County and the City and
their respective officers, agents, and employees, or any of them, the City
shall satisfy the same.
c. Liability Related to City Ordinances, Policies, Rules and Regulations. In
executing this Agreement, the County does not assume liability or
responsibility for or in any way release the City from any liability or
responsibility that arises in whole or in part as a result of the application of
City ordinances, policies, rules or regulations that are either in place at the
time this Agreement takes effect or differ from those of the County; or that
arise in whole or in part based upon any failure of the City to comply with
applicable adoption requirements or procedures. If any cause, claim, suit,
action or administrative proceeding is commenced in which the
enforceability and/or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and,
if judgment is entered or damages are awarded against the City, the County,
or both, the City shall satisfy the same, including all chargeable costs and
reasonable attorney's fees.
d. Waiver Under Washington Industrial Insurance Act. The foregoing
indemnity is specifically intended to constitute a waiver of each party's
immunity under Washington's Industrial Insurance Act, Chapter 51 RCW,
as respects the other party only, and only to the extent necessary to provide
the indemnified party with a full and complete indemnity of claims made
by the indemnitor's employees. The parties acknowledge that these
provisions were specifically negotiated and agreed upon by them.
11. Dispute Resolution. Whenever any dispute arising among any of the Parties to
this Agreement is not resolved by routine meetings or communications, the
disputing Parties agree to seek resolution of such dispute in good faith by meeting,
as soon as feasible. The meeting shall include the Chief Executive Officer (or
his/her designee) of each party involved in the dispute and the Manager of the
Regional Animal Services Program. If the parties do not come to an agreement on
the dispute, any party may pursue mediation through a process to be mutually
agreed to in good faith by the parties within 30 days, which may include binding or
nonbinding decisions or recommendations. The mediator(s) shall be individuals
skilled in the legal and business aspects of the subject matter of this Agreement.
The parties to the dispute shall share equally the costs of mediation and assume
their own costs.
Document Dated 2-1-17
118
11C
12 ymi� �mI�U���atmxno��nnnm�t�e ���ooznzdte� �c63
�,-_—«_�r�-x-w��x� Collaboration . composed county
representatives (appointed by the County) and one representative from each
Contracting City that chooses to appoint a representative shall meet upon
reasonable request of a Contracting City or the County, but in no event shall the
Committee meet lees than twice each year. [_onumdtec ooerobeze may not be elected
officials. The Committee shall review service, revenue and cost issues and make
recommendations regarding efficiencies and improvements to services and
revenues, and shall review and make recommendations regarding the conduct and
findings o f the co }}ah0 zative initiatives. Subcommittees to focus onindividual
initiatives may be formed, each of which shall include membership from both
County and City members of the Joint City-County Collaboration Committee.
Recommendations of the Joint City-County Collaboration Committee are non-
binding. The collaborative initiatives to be explored include, but are not necessarily
limited to:
a. Services �rovidmj(as described bz Section 2nf this agrounenr, Control
Services; Shelter Services and Licensing Services;
b. BASKC Revenues and Costs, including any future proposals for significant
revenues to support RASKC
.
13. Reporting. The County will provide the City with anelectronic report not less
than monthly summarizing call response and Program usage data for each ofthe
Contracting Cities and the County and the Animal Services Program. The
formatting, content and details of the report will be developed in consultation with
the Joint City-County Collaboration Committee.
34. Amendments. Any amendments to this must bcbo writing. This
Agreement be t� to hctm/eem
�re�ouen / incorporate au��nuo'ux/ca 8/��n,uu/c,
the Contracting Parties that are approved by the County and at least two thirds
(66q/0) of all other Contracting Parties (in both number and in the percentage of the
prior total Estimated Payments owing from such Contracting Parties bnthe then
current Service l/ear),evidenced by the authorized signatures 0f such approving
Parties as of the effective date of the amendment; provided that this provision shall
not apply to any amendment to this Agreement affecting the Party contribution
responsibilities, hold harmless and indemnification requirements, provisions
regarding duration, termination or withdrawal, or the conditions of this Section.
I5. General Provisions.
Docurnent Dated 2-1-17
a. Other Facilities. The County reserves the right to contract with other shelter
service providers for housing animals received from within the City or from
City residents, whose levels of service meet or exceed those at the County
shelter for purposes of addressing shelter overcrowding or developing other
means to enhance the effectiveness, efficiency or capacity of animal care and
sheltering within King County.
b. Survivability. Notwithstanding any provision in this Agreement to the
contrary, the provisions of Section 10 (Indemnification and Hold Harmless)
shall remain operative and in full force and effect, regardless of the
withdrawal or termination of this Agreement.
c. Waiver and Remedies. No term or provision of this Agreement shall be
deemed waived and no breach excused unless such waiver or consent shall
be in writing and signed by the Party claimed to have waived or consented.
Failure to insist upon full performance of any one or several occasions does
not constitute consent to or waiver of any later non-performance nor does
payment of a billing or continued performance after notice of a deficiency in
performance constitute an acquiescence thereto. The Parties are entitled to
all remedies in law or equity.
d. Grants. Both Parties shall cooperate and assist each other in procuring
grants or financial assistance from governmental agencies or private
benefactors for reduction of costs of operating and maintaining the Animal
Services Program and the care and treatment of animals in the Program.
Force Majeure. In the event either Party's performance of any of the
provisions of this Agreement becomes impossible due to war, civil unrest,
and any natural event outside of the Party's reasonable control, including
fire, storm, flood, earthquake or other act of nature, that Party will be
excused from performing such obligations until such time as the Force
Majeure event has ended and all facilities and operations have been
repaired and/or restored.
Entire Agreement. This Agreement represents the entire understanding of
the Parties and supersedes any oral representations that are inconsistent
with or modify its terms and conditions.
g. Notices. Except as otherwise provided in this Agreement, any notice
required to be provided under the terms of this Agreement shall be
Document Dated 2-1-17
120
12
delivered by E-mail (deemed delivered upon E-mail confirmation of receipt
by the intended recipient), certified U.S. mail, return receipt requested or by
personal service to the following person (or to any other person that the
Party designates in writing to receive notice under this Agreement):
For the City:
For the County: Caroline Whalen, Director
Caroline.whalen@kingcounty.gov
King County Dept. of Executive Services
401 Fifth Avenue, Suite 135
Seattle WA. 98104
h. Assignment. No Party may sell, transfer or assign any of its rights or
benefits under this Agreement without the approval of the other Party.
i. Venue. The Venue for any action related to this Agreement shall be in
Superior Court in and for King County, Washington.
Records. The records and documents with respect to all matters covered by
this Agreement shall be subject to inspection and review by the County or
City for such period as is required by state law (Records Retention Act, Ch.
40.14 RCW) but in any event for not less than 1 year following the
expiration or termination of this Agreement.
k. No Third Party Beneficiaries. This Agreement is for the benefit of the
Parties only, and no third party shall have any rights hereunder.
Counterparts. This Agreement and any amendments thereto, shall be
executed on behalf of each Party by its duly authorized representative and
pursuant to an appropriate motion, resolution or ordinance. The
Agreement may be executed in any number of counterparts, each of which
shall be an original, but those counterparts will constitute one and the same
instrument.
16. Administration. This Agreement shall be administered by the County
Administrative Officer or his/her designee, and by the City Manager, or his/her
designee.
Document Dated 2-1-17 13
121
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
effective as of January 1, 2018.
King County
Dow Constantine
King County Executive
Date
Approved as to Form:
King County
Deputy Prosecuting Attorney
Date
Document Dated 2-1-17
122
City of
City Manager/Mayor
Date
Approved as to Form:
City Attorney
Date
V1.
List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 2018 Payment (showing
participation only by jurisdictions that have expressed interest in contracting for
an additional 3 year term)
Exhibit C-2: Estimated Population, Calls for Service, Shelter Use and
Licensing Data for jurisdictions, Used to Derive the Pre-Commitment
Estimated 2018 Payment
Exhibit C-3: Calculation of Budgeted Total Allocable Animal Services
Costs, Budgeted Total Non-Licensing Revenue and Budget Net Allocable
Animal Services Costs for 2018
Exhibit C-4: Calculation and Allocation of Transition Credit, Shelter
Credit
Exhibit C-5: [Intentionally Omitted]
Exhibit C-6: Summary of Calculation Periods for Use and Population
Components
Exhibit C-7: Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract (Optional)
Exhibit F: Enhanced Licensing Support Contract (Optional)
Document Dated 2-1-17 15
123
Exhibit A
Animal Service Description
Part I: Control Services
Control Services include the operation of a public call center, the dispatch of animal
control officers in response to calls, and the handling of calls in the field by animal control
officers, including the collection and delivery of animals to the Kent Shelter (or such other
shelters as the County may utilize in accordance with this Agreement).
1. Call Center
a. The County will operate an animal control call center five days every week
(excluding holidays and County-designated furlough days, if applicable) for
a minimum of eight hours per day (normal business hours). The County will
negotiate with applicable unions with the purpose of obtaining a
commitment for the five day call center operation to include at least one
weekend day. The County may adjust the days of the week the call center
operates to match the final choice of Control District service days.
b. The animal control call center will provide callers with guidance, education,
options and alternative resources as possible/appropriate.
c. When the call center is not in operation, callers will hear a recorded message
referring them to 911 in case of emergency, or if the event is not an
emergency, to either leave a message or call back during regular business
hours.
2. Animal Control Officers
a. The County will divide the area receiving Control Services into three Control
Districts as shown on Exhibit B. Subject to the limitations provided in this
Section 2, Control Districts 200 and 220 each will be staffed with one Animal
Control Officer during Regular ACO Service Hours and District 500 will be
staffed with two Animal Control Officers (ACOs) during Regular ACO
Service Hours. Regular ACO Service Hours is defined to include not less
than 40 hours per week. The County will negotiate with applicable unions
with the intention of obtaining a commitment for Regular ACO Service
Hours to include service on at least one weekend day. Regular ACO Service
Hours may change from time to time.
i. Except as the County may in its sole discretion determine is necessary
to protect officer safety, ACOs shall be available for responding to
calls within their assigned Control District and will not be generally
available to respond to calls in other Control Districts. Exhibit B-1
shows the map of Control Districts.
Document Dated 2-1-17 16
124
ii Countywide, the County will have m total of not less than 6/1COs
(FuD-Tirne Equivalent employees) On staff to maximize the ability of
the County to staff all Control Districts notwithstanding vacation,
sick-lcave, and other absences, and to respond tn high workload areas
nnaday-t0-({ay basis. While the Parties recognize that the County
may at times not be able to staff all Control Districts as proposed
given unscheduled sick leave or vacancies, the County will make its
best efforts to establish regular hourly schedules and vacations for
A(_[)Sio order tominimize any such gaps iocoverage. bn the event of
extended absences among the 6A(`[}n, the County will re-allocate
remaining A_) sam practicable in order to balance the norao f service
available boeach Control District. Do the event ofACO absences (for
any causes and whether orno t eu chabsences are extended as
of vacancies or other iaeuee\, the first priority blallocating AC[)usbaJ}
heto ensure there iauuA(_[) assigned bo each Control District during
Regular A(-() Service Hours.
b. Control District boundaries are designed to balance work load, correspond
to jurisdictional boundaries and facilitate expedient transportation access
across each district. The County will arrange o location for anAnimal
Control vehicle to be stationed overnight in Control Districts ("host sites") in
order to facilitate service and travel time improvements or efficiencies.
c The County will use its best efforts to ensure that High Priority Calls are
responded to by an ACO during Regular ACO Service Hours onthe day
such call isreceived. The County shall retain full discretion oato the order io
which High Priority calls are responded. High Priority Calls include those
calls that pose an emergent danger to the coznznonib/, including:
I . Emergent animal bite,
2. Emergent vicious dog,
3. Emergent injured animal,
4. Police assist calls --(oolice officer oo scene requesting assistance
from anACu),
5. Emergent loose livestock or other loose oT deceased animal that
poses o potential danger t0 the community, and
6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls. These
calls will he responded t0by the call center staff over the telephone, referral
to other resources, orby dispatching ofmnA(_[)aS necessary 0r available, all
as determined necessary and appropriate bn the sole discretion Ofthe
County. Particularly bl the busier seasons 0fthe year (spring through fall),
Document Dated 2-1-17 17
lower priority calls may only receive a telephone response from the Coll
Center. Lower Priority calls are non-emergent requests for service, including
but not limited to:
l. high priority events,
2. Patrol request —(AJCO requested to patrol a specific area due to
possible code
_. Trespass,
4. Stray Dog/Cat/other animal confined,
5. Barking Dog,
h. Leash taw Violation,
7. Deceased Auzioznl
A. Trap Request,
9. Female animal in season, and
IO. Owner's IJog/(-at/0ther animal confined.
e. The Joint-City County Collaboration Committee is tasked with reviewing
response protocols and recommending potential changes to further the goal
of supporting the most appropriate use of scarce Control Service resources
COnntYvvic{m. The County will in good faith consider such recommendations
but reserves the right to make final decisions on response protocols. The
County will make no changes to its procedures that are inconsistent with the
terms of this Exhibit A, except that upon the recommendation of the Joint
City-County Collaboration Committee, the County may agree to modify
response with respect to calls involving animals other than horses, livestock
do � t
�auo cats.
f. bl addition tothe A(_[)s serving specific districts, the following Control
Service resources will be available on a shared basis for all Parties and shall
be dispatched as deemed necessary and appropriate by the County.
l. An animal control sergeant will provide oversight of and back-
up forAC[)sfivcdayspervveekatleaet8bonra/day/mo}jectto
vacotion/sicklcove/traiutn«/ctc.\.
2. Staff will be available to perform animal cruelty investigations,
tn respond to animal cruelty cases, and tn prepare related
reports (subject tovacation- /siCk}emYm/trabnin*/etC')
'
3. Not less than 1 A(_[) will be on call every (}ay at times that are
not Regular A[_[) Service Hours (including the days per week
that are not included within Regular A(-(l Service f{oure),to
respond tm High Priority Calls posing ao extreme life and
safety danger, as determined b}/the County.
g. The Parties understand that rural areas 0f the County will generally receive a
less rapid response time from A(_(]s than urban areas.
Document Dated 2-1-17
��
}. Contracting Cities may contract with King County for "Enhanced Control
Services" through separate (as set forth in Exhibit |B); provided
that a City may not purchase Enhanced Control Services under Option las
described inExhibit Eif such City ia receiving a Transition Funding Credit
and/or Shelter Credit.
Part II: Shelter Services
Shelter services include the general care, cleaning and nourishment ofovvoer- loot
or stray dogs cats and other animals. Such services shall be provided 7-dovs per week, 365
days per year at the County's animal shelter in Kent (the "Shelter") or other shelter
locations utilized by the County, including related services described to this section.
Major maintenance of the Shelter niDcondouetobcbncludcdiothc Program cnoba
allocated under this Agreement (as part of the central County overhead charges allocated
to the Program). No major renovation, upgrades or replacements of the Shelter established
as a capital project within the County Budget are anticipated. Nor will any such capital
project costs be allocated to the Contracting Cities during the term of this Agreement
without prior agreement of the Contracting Cities.
L Shelter Services
a. Services provided to animals will include enrichment, exercise, care and
feeding, and reasonable medical attention.
b. The Public Service Counter at the Shelter will be open tothe public not less
than 3O hours per week and not less than 5 days per week, excluding
holidays and County designated furlough days, for purposes ofpet
redemption, adoption, license sales services and (as may be offered from
time to time) pet surrenders. The Public Service Counter at the shelter may
bc open for additional hours if practicable within available resources.
c. The County will maintain a volunteer/foster care function at the Shelter to
encourage use of volunteers working ot the shelter and use offoster
families to provide fostering/transitional care between shelter and
permanent homes for adoptable animals.
d. The County will maintain mn animal placement function atthe Shelter to
provide for and manage adoption events and other activities leading tothe
placement of animals bo appropriate homes.
a. Veterinary services will be provided and will include animal exams,
treatment and minor procedures, spay/neuter and other surgeries. Limited
emergency veterinary services will be available in non-business hours,
through third-party contracts, and engaged if and when the County
determines necessary.
DOCLIment Dated 2-1-17 19
f. The County will take steps through its operating policies, codes, public fee
structures and partnerships to reduce the number of animals and their
length of stay in the Shelter, and may at times limit owner-surrenders and
field pick-ups, adjust fees and incentivize community-based solutions.
2. Other Shelter services
a. Dangerous animals will be confined as appropriate/necessary.
b. Disaster/emergency preparedness for animals will be coordinated
regionally through efforts of King County staff.
3. Shelter for Contracting Cities contracting with PAWS (Potentially including
Woodinville, Shoreline, Lake Forest Park, Kenmore ("Northern Cities")). For so
long as a Northern City has a contract in effect for sheltering dogs and cats with the
Progressive Animal Welfare Society in Lynnwood (PAWS), or other animal service
providers the County will not shelter dogs and cats picked up within the
boundaries of such City(s), except in emergent circumstances and when the PAWS
Lynnwood (or other animal service providers), shelter is not available. Dogs and
cats picked up by the County within such City(s) will be transferred by the County
to the PAWS (shelter in Lynnwood (or other animal service providers)for shelter
care, which will be provided and funded solely through separate contracts between
each Northern City and PAWS, (or other animal service providers )and the County
will refer residents of that City to PAWS (or other animal service providers ) for
sheltering services. The County will provide shelter services for animals other than
dogs and cats that are picked up within the boundaries of Northern Cities
contracting with PAWS (or other animal service providers) on the same terms and
conditions that such shelter services are provided to other Contracting Parties.
Except as provided in this Section, the County is under no obligation to drop
animals picked up in any Contracting City at any shelter other than the County
shelter in Kent.
4. County Contract with PAWS, or other animal service providers. Nothing in this
Agreement is intended to preclude the County from contracting with other entities
to care for animals taken in by the County.
5. Service to Persons who are not Residents of Contracting Cities. The County will
not provide routine shelter services for animals brought in by persons who are not
residents of Contracting Cities, but may provide emergency medical care to such
animals, and may seek to recover the cost of such services from the pet owner
and/or the City in which the resident lives.
Part III: Licensing Services
Licensing services include the operation and maintenance of a unified system to license
pets in Contracting Cities.
Document Dated 2-1-17
r
IM
9E
I. The public will be able to purchase pet licenses bn person at the County Licensing
Division public service counter in downtown Seattle (500 41hAvenue), King County
Community Service Centers and the Kent Animal Shelter during regular business
hours. The County will maintain On its vvehsite the capacity for residents to
p�� pet on-line.
purchase licenses un - .
2. The County may seek to engage and maintain a variety of private sector partners
(e.g. veterinary clinics, pet stores, grocery stores, city halls, apartment complexes) as
hosts for locations where licenses can be sold or promoted in addition to County
facilities.
3. The County will furnish licenses and application forms and other materials tnthe
City for its use bn selling licenses to the public at City facilities and at public events.
4. The County will publicize reminders and information about pet licensing from time
to time through inserts bz County mailings to residents and on the County's public
television channel.
5. The County will annually mail or E-mail ut least one renewal form, reminder and
late notice (as applicable) to the last known addresses of all City residents who
purchased a pet license from the County within the previous year (using arolling
12-month calendar).
6. The County may make telephone reminder calls in an effort to encourage pet
license renewals.
7. The County shall mail pet license tags m renewal notices asappropriate to
individuals who purchase new or renew their pet licenses.
8. The County will maintain database of pets om/ne'i owners, addresses and
violations.
9. The County will provide limited sales and marketing support in an effort to
maintain the existing licensing base and increase future license sales. The County
reserves the right to determine the level of sales and marketing support provided
from year to year in consultation with the Joint City-County Collaboration
Committee. The (_mnntv will work with any City bu which ({onr-to-c}oor
canvassing takes place to reach agreement with the City as to the hours and
locations of such canvassing.
IO. The County will provide current pet license data files to
Contracting City promptly upon request. Data files will include pets owned
owners, addresses, phone numbers, E-mail addresses, violations, license renewal
status, and any other relevant or useful data maintained in the County's database
on t8 li�eo�er[vvi��iu���(_itv's limits. �� City's database estractiOr/vvi}lbe
T�� ' � �
provided in electronic format agreed hoby both parties bmu timely fashion and bno
standard data release format that is easily usable by the City.
Document Dated 2-1-17 21
Exhibit B: Control Service District Map
The attached map (Exhibit B-1) shows the boundaries of the 3 Control Service Districts.
The cities and towns included in each Control District are as follows:
District 200 (Northern District)
District 220 (Eastern District)
Shoreline
Bellevue
Lake Forest. Park
Mercer Island
Kenmore
Yarrow Point
Woodinville
Clyde Hill
Redmond
Town of Beaux Arts
Sammamish
Issaquah
Duvall
Snoqualmie
Carnation
North Bend
Newcastle
District 500 (Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on
Exhibit B-1.
Document Dated 2-1-17
130
22
Exhibit B -1
RASKC Control District Map (* 3 Districts are for operational purposes)
220
Regional Animal Services of
King County • 2018
4g icy Comty
£CIS CENTER
*Note: 3 districts are for operational purposes; cost allocation is calculated combining all districts into one)
Document Dated 2 -1 -17
23
Exhibit C
Calculation of Estimated Payments
The Estimated Payment is the amount, before reconciliation, owed by the City to the
County (or owed by the County to the City if the amount calculated is less than $0) for the
provision of one (1) year of Animal Services, based on the formulas below.
In summary and subject to the more detailed descriptions below, an initial cost
allocation is made for the Service Year (example 2018) based on the cost factors described
in Part 1 below; costs are offset by various revenues as described in Part 2. An annual
reconciliation is completed as described in Part 3.
Based on the calculation process described in Parts 1 and 2, an "Estimated Payment"
amount owed by each City for each Service Year is determined. Each Estimated Payment
covers one (1) year of service. Payment for service is made by each City every August 15.
Part 1: Service Year Cost Allocation Process
Control Services costs are to be allocated among all Contracting Parties based
20% on their relative population and 80% on the number of calls for service
attributable to each Contracting Party. Shelter Services costs are to be allocated
among all Contracting Parties based 20% on their relative population and 80%
on the total shelter intake of animals attributable to each Contracting Party,
except that cities contracting for shelter services with PAWS (or other animal
service providers) will pay only a population-based charge.
• Licensing Services costs are to be allocated among all Contracting Parties, based
20% on their relative population and 80% on the number of licenses issued to
residents of each Contracting Party.
Part 2: Revenue and Other Adjustments to the Cost Allocation.
In 2018, and each Service Year thereafter, the costs allocable to each Contracting Party are
reduced by various revenues and credits:
Licensing revenue will be attributed to each Contracting Party based on the
residency of the individual purchasing the license (see Part 3 for reconciliation
of Licensing Revenues). As Licensing Revenue and Non-Licensing Revenues
change from year to year, the most recent historical actual data for these
amounts will be incorporated to offset costs (See Exhibit C-6 for calculation
periods). Historical actual data shall be derived from the most recent complete
Document Dated 2-1-17
132
M,
year, or the most recent December — November actual, whichever is more,
unless otherwise approved by the Joint City County Collaboration Committee.
• Two credits are applicable to various Contracting Cities to reduce the amount of
their Estimated Payments: a Transition Funding Credit (fixed at 2013 level,
payable annually through 2022) for cities with high per- capita costs and a
Shelter Credit (for Contracting Cities with the highest per capita intakes (usage))
(adjusted annually as indicated in Exhibit C -4, payable annually through 2022, ).
The County agrees to give serious consideration to maintaining the various
credits provided to the Contracting City under this Agreement in any extension
of the Agreement. Application of these Credits is limited such that the
Estimated Payment cannot fall below zero (before or after the annual
Reconciliation calculation).
• All Contracting Cities may request Enhanced Licensing Support Services by
executing a separate Enhanced Licensing Support Acknowledgement form with
the County (Exhibit F). This support is subject to availability of County staff.
• In each Service Year subsequent to 2018, allocable costs are adjusted for each
Contracting Party based on the actual increase or decrease in allocable costs
from year to year for the whole Program. Total Budgeted Allocable Costs
cannot increase by more than the Annual Budget Inflator Cap. The Annual
Budget Inflator Cap is the rate of inflation (based on the annual change in the
September CPI -U for the Seattle- Tacoma - Bremerton area over the rate the
preceding year) plus the rate of population growth for the preceding year for the
County (including the unincorporated area and all Contracting Cities).
• In all Service Years, costs are also adjusted for annexations (in or out of the
Program service area) of areas with a population of 2,500 or more and the shift
in relative population shares among all Contracting Parties as a result of any
Latecomer Cities.
Part 3: Reconciliation
• Estimated Payments are reconciled to reflect actual revenues as well as changes
in population attributable to annexations of areas with a population of 2,500 or
more (in or out of the Program) and the shifts in relative population among all
Contracting Parties as a result of any Latecomer Cities. The Reconciliation occurs
by June 30 of the following calendar year. The Reconciliation calculation and
payment process is described in Exhibit D.
Document Dated 2 -1 -17 25
133
The receipt of Transition Funding Credits or Shelter Credits can never result in
the amount of the Estimated Reconciliation Adjustment Payment falling below
$0.
• If a jurisdiction's licensing revenues exceed its net costs payable under this
Agreement, then in the annual reconciliation process, the excess licensing
revenue is reallocated to offset the County's costs not included in the cost
allocation model provided that, the determination of net costs shall be adjusted as
follows: (1) for a Contracting City purchasing shelter services from PAWS (or
other animal service provider);, net costs includes consideration of the amounts
paid by such City to PAWS (or other animal service provider); and (2) for a
Contracting City purchasing Enhanced Control Services per Exhibit E, and/or
purchasing Enhanced Licensing Support Services per Exhibit F, net costs
includes consideration of the amounts paid for such services.
Part 4: Estimated Payment Calculation Formulas
For Each Service Year.
EP = [(EC + ES + EL) — (ELR + TC + SC)]
Where:
"EP" is the Estimated Payment. For Contracting Cities receiving a Transition Credit or
Shelter Credit, the value of EP may not be less $0.
"EC" or "Estimated Control Services Cost" is the City's estimated share of the Budgeted
Net Allocable Control Services Cost for the Service Year. See formula Ldow Jor deriving
"EC."
"ES" or "Estimated Shelter Services Cost" is the City's estimated share of the Budged Net
Allocable Shelter Services Cost for the Service Year. See formula below for deriving "ES."
"EL" or "Estimated Licensing Services Cost" is the City's estimated share of the Budgeted
Net Allocable Licensing Services Cost for the Service Year. See formula below for deriving
"EL. "
Document Dated 2-1-17
134
P01
"ELR" is Estimated Licensing Revenue attributable to the City. For purposes of
determining the Estimated Payment in Year 2018, ELR is based on the amount of revenue
from each type of active license issued to City residents in 2016, or December 2015 -
November 2016, whichever is more (the "Calculation Period"). Exhibit C-2 shows a
preliminary estimate of 2016 Licensing Revenue; the numbers in this exhibit are subject to
Reconciliation by June 30, 2019. Additional factors for Estimated Licensing Revenue:
For Contracting Cities that have executed an Enhanced Licensing Support
Acknowledgement form per Exhibit F, ER is increased by adding the estimated net
amount of revenue, if any, estimated to be derived as a result of enhanced licensing
support provided to the City (the "Licensing Revenue Target" or "RT" less the
estimated enhanced licensing support cost); this amount is shown in the column
captioned "Estimated Revenue from Enhanced Licensing Support" on Exhibit C-1).
License Revenue that cannot be attributed to a specific Party (e.g., License Revenue
associated with incomplete address information), which generally represents a very
small fraction of overall revenue, is allocated amongst the Parties based on their
respective percentages of ELR as compared to Total Licensing Revenue.
Notwithstanding the foregoing, "ELR" may be based on an estimated amount of
licensing for the Service Year for the City if, in the reasonable judgment of the
County, an estimated Licensing Revenue amount can be proposed that is likely to
more closely approximate the actual Licensing Revenue for the Service Year than
the data from the Calculation Period; provided that the use of any estimates shall be
subject to the conditions of this paragraph. The County shall work with the Joint
City-County Collaboration Committee to develop estimated Licensing Revenue
amounts for all Contracting Cities for the upcoming Service Year. If the Joint City
County Collaboration Committee develops a consensus proposal (agreement shall
be based on the consensus of those Contracting Cities present at the Joint City-
County Collaboration Committee meeting in which Licensing Revenue estimates
are presented in preparation for the December 15 Estimated Payment Calculation
notification), it shall be used in developing the December 15 Final Estimated
Payment Calculation. If a consensus is not reached, the County shall apply the
actual Licensing Revenue from the Calculation Period for the Service Year to
determine the Preliminary Estimated Payment.
"TU is the Transition Funding Credit, if any, allocable to the City for each Service Year
calculated per Exhibit C-4.
"SC" is the Shelter Credit, if any, allocable to the City for each Service Year calculated per
Exhibit C-4.
Document Dated 2-1-17 27
135
"B" is the "Budgeted Total Net Allocable Costs" estimated for the Service Year for the
provision of Animal Services which are allocated among all the Contracting Parties for the
purposes of determining the Estimated Payment. The Budgeted Total Net Allocable Costs
are calculated as the Budgeted Total Allocable Costs (subject to the Annual Budget
Inflator Cap) less Budgeted Total Non-Licensing Revenue. The Budgeted Total
Allocable Costs exclude any amount expended by the County as Transition Funding
Credits, or Shelter Credits (described in Exhibit C-4), or to provide Enhanced Licensing
Support Services (described in Section 7). A preliminary calculation (by service area—
Control, Shelter, Licensing) of Budgeted Total Net Allocable Costs, Budgeted Total
Allocable Costs and Budgeted Total Non-Licensing Revenue for purposes of calculating
the Pre-Commitment Estimated 2018 Payments is set forth in Exhibit C-3.
"Total Licensing Revenue" means all revenue received by the County's Animal Services
Program attributable to the sale of pet licenses excluding late fees, refunds and rebates.
With respect to each Contracting Party, the amount of "Licensing Revenue" is the revenue
generated by the sale of pet licenses to residents of the jurisdiction, excluding late fees,
refunds and rebates. (With respect to the County, the jurisdiction is the unincorporated
area of King County.)
"Total Non-Licensing Revenue" means all revenue from fines, forfeitures, and all other
fees and charges imposed by the County's Animal Services program in connection with
the operation of the Program, but excluding Total Licensing Revenue, Designated
Donations, grants, or entrepreneurial activities.
"Designated Donations" mean donations from individuals or other third parties to the
County made for the purpose of supporting specific operations, programs or facilities
within the Animal Services Program.
"Enhanced Licensing Support Services" means activities or funding to be undertaken in
specific cities to enhance licensing revenues, per Section 7 and Exhibit F.
"Annual Budget Inflator Cap" means the maximum amount by which the Budgeted Total
Allocable Costs may be increased from one Service Year to the next Service Year, and year
to year, which is calculated as the rate of inflation (based on the annual change in the
September CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year)
plus the rate of population growth for the preceding year for the County (including the
unincorporated area and all Contracting Cities), as identified by comparing the two most
recently published July OFM city and county population reports. The cost allocations to
Document Dated 2-1-17 28
136
individual services (e.g. Control Services, Shelter Services or Licensing Services) or specific
items within those services may be increased or decreased from year to year in so long as
the Budgeted Total Annual Allocable Costs do not exceed the Annual Budget Inflator Cap.
"Service Year" is the calendar year in which Animal Services are/were provided.
"Calculation Period" is the time period from which data is used to calculate the Estimated
Payment. The Calculation Period differs by formula component and Service Year. Exhibit
C-6 sets forth in table form the Calculation Periods for all formula factors for the Service
Years.
"Population" with respect to any Contracting Party for Service Year 2018 means the
population number derived from the State Office of Financial Management (OFM) most
recent annually published report of population used for purposes of allocating state
shared revenues in the subsequent calendar year (typically published by OFM each July,
reflecting final population estimates as of April of the same calendar year). For each Service
Year, the OFM reported population will be adjusted for annexations of 2,500 or more
residents known to be occurring after April, 2017 and before the end of the Service Year.
For example, when the final Estimated Payment calculation for 2018 is provided on
December 15, 2017, the population numbers used will be from the OFM report issued in
July 2017 and will be adjusted for all annexations of 2,500 or more residents that occurred
(or are known to be occurring) between April 1, 2017 and December 31, 2018. In any
Service Year, if: (1) annexations of areas with a population of 2,500 or more people occurs
to impact the population within the jurisdiction of a Contracting Party; or (2) a Latecomer
City is brought under contract with the County, these changes shall be accounted for in the
calculation of the Estimated Payment for such Service Year. Such adjustment shall be
made at the next occurring possibility (e.g., at calculation of the Final Estimated Payment,
or Reconciliation, whichever is soonest). The adjustment will be made on a pro rata basis
to reflect the portion of the year in which the population change was in effect.
• The population of an annexed area will be as determined by the Boundary Review
Board, in consultation with the annexing city. The population of the
unincorporated area within any District will be determined by the County's
demographer.
• In the case of a Latecomer City, the population shall be similarly adjusted among all
Contracting Parties in the manner described above for annexations, by considering
the change in population between all Contracting Parties attributable solely to the
Latecomer City becoming a Contracting Party.
Exhibit C-1 shows the calculation of Pre-Commitment EP for Service Year 2018 assuming
that the County and all Cities that have expressed interest in signing this Agreement as of
December 31, 2016, do in fact approve and sign the Agreement.
Document Dated 2-1-17 29
137
Component Calculation Formulas (used in each Service Year):
Estimated Control (EC) Services Costs is calculated as follows:
EC = ((C x.8) x ACFS) + ((C x.21 x Pop%)
Where:
"C" is the Budgeted Net Allocable Control Services Cost for the Service Year, which
equals the County's Budgeted Total Allocable Costs for Control Services in the Service
Year, less the Budgeted Total Non-Licensing Revenue attributable to Control Services in
the Service Year (for example, fines issued in the field). For purposes of determining the
Pre-Commitment Estimated Payments for 2018, the Budgeted Net Allocable Control
Services Cost is $1,979,509., calculated as shown on Exhibit C-3, and shall be similarly
derived to determine the Final Estimated Payment for 2018 and each Service Year.
"ACFS" is the total Average annual number of Calls for Service during the Calculation
Period for the Service Year for Control Services originating within the City expressed as a
percentage of the ACFS for all Contract Parties.. A Call for Service is defined as a request
from an individual, business or jurisdiction for a control service response to a location
within the City, or a response initiated by an Animal Control Officer in the field, which is
entered into the County's data system (at the Animal Services call center or the sheriff's
dispatch center acting as back-up to the call center) as a request for service. Calls for
information, hang-ups and veterinary transfers are not included in the calculation of Calls
for Service. A response by an Animal Control Officer pursuant to an Enhanced Control
Services Contract will not be counted as a Call for Service. For purposes of determining
the Estimated Payment for each Service Year, the Calculation Period for CFS is the rolling
annual average based on the most recently completed three (3) calendar years actual
usage. For example 2014-2016 for 2018 Service Year. Exhibit C-2 shows a preliminary
estimate of CFS for 2014-2016, used to determine the Pre-Commitment Estimated 2018
Payment; the numbers in this Exhibit C-2 are subject to Reconciliation by June 30, 2017.
"Pop%" is the Population of the City or unincorporated County, expressed as a percentage
of the Population of all Contracting Parties.
Document Dated 2-1-17
IM
KIJ
Estimated Shelter (ES) cost for each Service Year is calculated as follows:
If, as of the effective date of this Agreement, the City has entered into a contract for shelter
services with the Progressive Animal Welfare Society (PAWS) in Lynnwood, WA, (or
other animal service provider), then, for so long as such contract remains in effect, the City
will not pay a share of shelter costs associated with shelter usage ("A" as defined below)
and instead the Estimated Payment will include a population-based charge only,
reflecting the regional shelter benefits nonetheless received by such City, calculated as
follows (the components of this calculation are defined as described below).
ES = (S x.2 x Pop%)
If the City does not qualify for the population-based shelter charge only, ES is determined
as follows:
ES = (S x.2 x Pop%) + (S x.8 x AM
Where:
"S" is the Budgeted Net Allocable Shelter Services Cost for the Service Year, which equals
the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total Non-
Licensing Revenue attributable to Shelter operations (i.e., adoption fees, microchip fees,
impound fees, owner-surrender fees, from all Contracting Parties). For purposes of
determining the Pre-Commitment Estimated Payments for 2018, the Budgeted Net
Allocable Shelter Services Cost is $2,960,088., calculated as shown on Exhibit C-3, and
shall be similarly derived to determine the Final Estimated Payments for 2018 and for each
Service Year.
"Pop%" is the population of the City, or unincorporated County, expressed as a
percentage of the Population of all Contracting Parties.
"AA" is the animal intakes that were: (1) picked up by County Animal Control Officers
from within the City, (2) delivered by a City resident to the County shelter, or (3) delivered
to the shelter that are owned by a resident of the City, averaged during the Calculation
Period and expressed as a percentage of the total number of animals in the County Shelter
during the Calculation Period. For purposes of calculating the Estimated Payment for
each Service Year, the Calculation Period for "AA" is the rolling annual average based on
the most recently completed three (3) calendar years (for example 2014-2016 for Service
Year 2018)(actual usage). Exhibit C-2 shows a preliminary estimate of "A" for 2014-2016
used to determine the Pre-Commitment Estimated 2018 Payments; the numbers in this
exhibit are subject to Reconciliation by June 30, 2017.
Document Dated 2-1-17 31
139
Estimated Licensing (EL) cost for each Service Year is calculated as follows:
EL = (L x.2 x Pop%) + (L x.8 x ALI)
Where:
"L" is the Budgeted Net Licensing Services Cost for the Service Year, which equals the
County's Budgeted Total Allocable Costs for License Services in the Service Year less
Budgeted Total Non-Licensing Revenue attributable to License Services (for example, pet
license late fees) in the Service Year . For purposes of determining the Pre-Commitment
Estimated Payments for 2018, the Budgeted Net Licensing Cost is $686,512., calculated as
shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated
Payments for 2018 and each Service Year.
"Pop%" is the Population of the City expressed as a percentage of the population of all
Contracting Parties.
"ALI" (Average Licenses Issued) is the number of active paid regular pet licenses (e.g.,
excluding'buddy licenses" or temporary licenses) issued to City residents during the
Calculation Period. For purposes of calculating the Estimated Payment for each Service
Year, the Calculation Period for "ALI" is the rolling annual average based on the most
recently completed three (3) calendar years actual usage. For example 2014-2016 for 2018
Service Year.. Exhibit C-2 shows a preliminary estimate of "ALI" to be used for
calculating the Pre-Commitment Estimated 2018 Payments; the numbers in this Exhibit are
subject to reconciliation by June 30, 2017.
Document Dated 2-1-17 32
140
Regional Animal Services of King County -DRAFT C -1
2018 Estimated Payment Calculation (Draft)
1urodictvan
Cost Allocation
Field Cast Shelter Cost LicensingCtst Total Cost
lei
181
lei
a, enc. Id'
Beaux Arts
Bellevue
...... ...............................
Black Diamond
...... ...............................
Carnation
...... ...............................
Clyde Hill
...... ...............................
Covington
Duvall
.......................
....... .........
Enumclaw
Issaquah
Kenmore
Kent ....__.
Lake Forest Park
Maple Valley
Me mer h Ian d._.
Newcastle
North Bend
...... ...............................
Redmond
...... ...............................
S am ma mis h
.......... .........__.......
S eaT ac
Shoreline
..... .............................
Snoqualmie
...... ...............................
Tukwila
...... ...............................
Woodinville
..... ...............................
Yarrow Pt
Unincorp. King County
447 5 188 5 281 5 917
......................................................................................... ...............................
165,393 5 185,770 5 95,183 5 447,350
............................................................................................... ...............................
9,188 5 18,017 5 4,031 5 31,236
4,628 5 4,837 5 1,743 5 11,207
.3,210 5 2,534 5 1,996 5 7,741
61,463 5 109,168 5 17,754 5 183,385
............................................................................................... ...............................
13,7133 5 11 401 5 6 125 5 31,233
5 41,052 51,283 5 102,614
5 63,302 5 5 19,444 5 123,455
5 47980 5 14,016 5 19,017 5 80,913
5 328,893 5 5 77,478 5 1,266,764
5 ........24688 5 8,126 5 .....11372...5.........44,185
5 61,112 5 71,303 5 21,307 5 153,727
5 21,493 5 22,203 5 14911 5 93,607
20,060 5 14,315 5 7,7 70 5 42144
13,348 5 15,151 5 6,363 5 34,863
................................................................................................ ...............................
6 7,1 43 5 70,494 5 34,638 5 172,280
............................................................... ............................... _....................___.....
6 4,8 70 5 59,239 5 40,364 5 164,524
91,581 5 237,977 5 13,430 5 342,939
111,659 5 34,532 5 38,389 5 184580
........................................................................................... ...............................
5 18,983 5 20,483 5 8,319 5 47,786
................................................................................................................. ...............................
5 68,213 5 177,656 5 9,487 5 255,356
................................................................................................................. ...............................
5 18,015 5 7,266 5 8,119 5 33,400
5 1,079 5 653 5 734 5 2,465
5 658,097 5 921,327 5 217,965 5 1,797,389
Total
5 1,979,509 I5 2,960,E I5 686,512 15 5,626,109
Summary
Field Cast
Shelter Cost
Licensing Crst
Total Cost
Budgeted Total Allocable Cos'
...............................................................................................................................................................................
Budgeted Non - Licensing Re'.rk
Budgeted New Regional Revd
......................................................................................................
Budgeted Net Aliocebleast
5 2,121,959
5 142,450
5 . -
5 1,979,509
5 3,088,288
5 128,200
5 -
...............................
5 2,960,083
5 763,512
5 77000
5 ......................-.........'
5 686,512
5 5,973,759
...............................
5 347,650
c ......................- ........
5 5,626,109
'Pet Licerse assn
ption based on 2016 Actual (Preliminary)
Nate: Eztimated 6, P,ecammiument pe ri,d Wined an nnzlcorren( data. 2418 Final Eztime Led Payee ntCak,tati,n will be
Document Dated 2 -1 -17
Pet Licers ing
Revenue'
k1
51,271
....................
5373,682
....................
515,765
....................
57,999
....................
..._57,,443
588,655
525,031
545, 071
... ...........
572,357
590,879
5356,270
544,144
594772
556,155.
53 4,419
..................
524262
....................
5128,550
....................
515 6,757
543, 288
...................
5143,418
......._...........
532,462
..................
53 2,550
.....................
532,487
.. ................
52,719
5 860,267
5 2,770,684
Estimated Net
Cost
e -d =10
354
(73, 668)
...................
(15,471)
...................
(3,208)
...................
(293)
(99,730)
(F 202)
5753
(51, 09)
9,960
910,494)
(58,955)
(2,452)
(7,725)
......._......
(10,601)
....................
(43,730)
....................
5 (7,767)
5 (299,701)
.. ................
(41,162)
...................
(15,324)
......................
(222,806)
.....................
(913)
.....................
254
(937,122)
Credits
Enhanced
Licens ing Net
Revenue (est'd)
181
5 (2,855,425)
ed per the terms of the 2018 ILA
5 898,614
Net Final Cost
+g +n =111
35 4
...................
(73,668)
..................
(9,655)
...................
(2,656)
..................
(293)
(47,109 )
,,16,2 02)
(30,5 91)
(51,096)
5 9,966
5 (362,911.)
5.
5
5 ... (2,452.)
5 (7,725)
5 (9,225)
5 (43,730)
.... ...............................
(7,767)
..................
(153,625)
................
(41,162 )
... ........
5 (15,324)
.... ...............................
5 (110,789)
.... ...............................
5 (913)
.... ...............................
5 254
5 (937,122)
5 (1,956,811)
PEG 0mIAnimalierrkes of Ilit6 Count}
Drat 1 -20 -17
33
Exhibit C-2
Pop u|mt|on, Calls for Service, Shelter Intakes, and Licenses Issued -Data byJurisdiction
Used to Derive the Precnmm|tment2O18Estimated Cost All ocskion
Notes: 3-Yemr Average |orounded to nearest whole number. (2016 Sourced at abased uu
preliminary usage court)
Final usage data (2014-2016) and population data for 2017 will be used to update and determine
the Final 2018 Payment Calculation
Source:WA5Tuff|ceof Financial Management (popu|m|cm), Regional Animal Services uYKing
C:unty(u sag e)
*Usage adjusted for 2016Nahun|eAnnexation
Document Dated 2-1-17
��
"�°~
K*wuma|An|mm| Services mfKing County
1-2 G-2 D1 7
34
201G
Average Calls
for Service
Average
Intakes
Average
Licenses
Issued
Bellevue
139,400
333
162
12,60S
Black Diamond
4,3 DS
23
. 2S
S73
Clyde Hill
3,D60
G
1
261
Covington
18,7so
167
1S9
2,S29
Duvall
7,42S
33
11
949
Enumclaw
11,410
113
72
1,453
Issaquah
34,S90
1S2
31
2,425
Kenmore
22,320
120
2,GS4
King County (Uninc'd)*
24S,92D
1,729
1,2S2
30,GG2
Lake Forest Park
12,940
GO
1,S97
maple Val ley
24,790
isa
91
2,979
Newcastle
11,090
49
12
1,D3G
North Bend
G's 70
33
19
910
Redmond
GO'S GO
130
S3
4,346
Sammamish*
61,2SO
122
34
5,293
Se aTac
27,alD
249
360
1'S79
Shoreline
S4,990
27G
S,114
Snoqualmie
13,11()
42
20
1,079
Tukwila
19,S40
197
270
1,119
Woodinville
11'S70
41
i'm
Yarraw Pt
1,040
2
98
Notes: 3-Yemr Average |orounded to nearest whole number. (2016 Sourced at abased uu
preliminary usage court)
Final usage data (2014-2016) and population data for 2017 will be used to update and determine
the Final 2018 Payment Calculation
Source:WA5Tuff|ceof Financial Management (popu|m|cm), Regional Animal Services uYKing
C:unty(u sag e)
*Usage adjusted for 2016Nahun|eAnnexation
Document Dated 2-1-17
��
"�°~
K*wuma|An|mm| Services mfKing County
1-2 G-2 D1 7
34
Exhibit C -3
Calculation of Budgeted Total Allocable Costs, Budgeted Total Non - Licensing Revenue, and
Budgeted Net Allocable Costs
This Exhibit Shows the Calculation of Budgeted Total Allocable Costs, Budgeted Total Non -
Licensing Revenue, and Budgeted Net Allocable Costs to derive Pre - Commitment Estimated 2018 .
Payments. All values shown are based on annualized costs and revenues. The staffing levels
incorporated in this calculation are for year 2018 only and except as otherwise expressly provided in
the Agreement may change from year to year as the County determines may be appropriate to
achieve efficiencies, etc.
Control Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non -
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre- Commitment Estimated 2018 Control Services Costs is shown below.
Document Dated 2 -1 -17 35
143
Cost
1
Direct Service Management Staff Costs
$161,969
2
Direct Service Field Staff Costs
$799,269
3
Call Center Direct Service Staff Costs
$268,415
4
Overtime, Duty, Shift Differential and Temp Costs
68,340
5
Facilities Costs
8,055
6
Office and Other Operational Supplies and Equipment
$1 7,500
7
Printing, Publications, and Postage
$23,000
8
Medical Costs
$50,000
9
Other Services
$75,000
10
Transportation
$200,981
11
Communications Costs
39,336
12
IT Costs and Services
$126,625
13
Misc Direct Costs
$90,536
14
General Fund Overhead Costs
47,140
15
Division Overhead Costs
$121,798
16
Other Overhead Costs
23,995
2018 Budgeted Total Allocable Control Services Cost
$2,121,959
17
Less 2018 Budgeted Total Non - Licensing Revenue
Attributable to Control Services
$142,450
2018 Budgeted Net Allocable Control Services Cost
$1,979,509
Document Dated 2 -1 -17 35
143
NOTES:
4 These additional salary costs support complete response to calls at the end of the day,
limited response to emergency calls after hours, and extra help during peak call
times.
Facilities costs include maintenance and utilities for a portion (5 %) of the Kent
Shelter (which houses the call center staff operations and records retention as well as
providing a base station for field officers).
This item includes the office supplies required for both the call center as well as a
wide variety of non - computer equipment and supplies related to animal control field
operations (e.g., uniforms, tranquilizer guns, boots, etc.).
This cost element consists of printing and publication costs for various materials
used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services.
9 Services for animal control operations vary by year but consist primarily of
consulting vets and laboratory costs associated with cruelty cases.
10 Transportation costs include the cost of the maintenance, repair, and replacement of
the animal care and control vehicles and cabs, fuel, and reimbursement for
occasional job- related use of a personal vehicle.
I 1 Communication costs involve the direct service costs for telephone, cell phone,
radio, and pager use.
12 Information technology direct costs include IT equipment replacement as well as
direct services costs.
13 Miscellaneous direct costs consist of all animal control costs not listed above
including but not limited to contingency, training, certification, and bad checks.
14 General fund overhead costs included in this model include building occupancy
charges and FIR/personnel services. Division overhead includes a portion of the
following personnel time as well as a portion of division administration non -labor
costs, both based on FTEs: division director, assistant division director,
administration, program manager, finance officer, payroll /accounts payable, and
human resource officer.
15 Other overhead costs include IT, telecommunications, finance, and property services.
16 Non - licensing revenue attributable to field operations include animal control
violation penalties, charges for field pickup of deceased /owner relinquished animals,
and fines for failure to license.
Document Dated 2 -1 -17
144
36
Shelter Services: Calculation oKBudgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation nf Pre-Commitment Estimated 20|8 Shelter Services Costs ia shown below.
NOTES:
5 Facilities costs include maintenance and utilities for the majority (95%) of the Kent Shelter
(which also houses the call center staff operations and records retention as well as providing
ubasc station for field officers).
h This item includes the offioesupplies os well nsu wide variety o[ non-computer equipment
and supplies related tnanimal care (e.g., uniforms, food, litter, etc.).
7 This cost c]cnncnt consists of printing and publication coats for various nnutcdo|m used at the
shelter.
0 Medical costs include the coat for ambulance and hospital care for uninoa!m requiring
emergency services as well as the uns1 for consulting vets, laboratory costs, medicine, and
Document Dated s-n 37
Cost
I
Direct Service Management Staff Costs
$242,954
2
Direct Service Shelter Staff Costs
$1,349,896
3
Direct Service Clinic Staff Costs
$311,401
4
Overtime, Duty, Shift Differential and Temp Costs
$121,686
5
Facilities Costs
$151,916
6
Office and Otheroperational Supplies and Equipment
$145,166
7
Printing, Publications, and Postage
$11,000
8
Medical Costs
$150,000
9
Other Services
122,500
10
Transportation
$13,132
11
Communications Costs
$1,200
12
IT Costs and Services
$99,009
13
Misc Direct Costs
$70,300
14
General Fund Overhead Costs
$83,923
15
Division Overhead Costs
$207,655
16
Other Overhead Costs
$6,550
2018 Budgeted Total Allocable Shelter Services Cost
$3,088,288
17
Less 2018 Budgeted Total Non-Licensing Revenue
Attributable to Shelter Services
$128,200
2018 Budgeted Net Allocable Shelter Services Cost
$2,960,088
NOTES:
5 Facilities costs include maintenance and utilities for the majority (95%) of the Kent Shelter
(which also houses the call center staff operations and records retention as well as providing
ubasc station for field officers).
h This item includes the offioesupplies os well nsu wide variety o[ non-computer equipment
and supplies related tnanimal care (e.g., uniforms, food, litter, etc.).
7 This cost c]cnncnt consists of printing and publication coats for various nnutcdo|m used at the
shelter.
0 Medical costs include the coat for ambulance and hospital care for uninoa!m requiring
emergency services as well as the uns1 for consulting vets, laboratory costs, medicine, and
Document Dated s-n 37
9 Services for animal shelter operations vary by year but include costs such as shipping of
food and sheltering of large animals.
10 Transportation costs include the cost of the maintenance, repair, and replacement of and fuel
for the animal care and control vehicles used by the shelter to facilitate adoptions, as well as
reimbursement for occasional job - related use of a personal vehicle.
11 Communication costs involve the direct service costs for telephone, cell phone and radio.
Information technology direct costs include IT equipment replacement as well as direct
services costs.
12 Miscellaneous direct costs consist of all animal care costs not listed above including but not
limited to contingency, training, certification, and bad checks.
13 General fund overhead costs included in this model include building occupancy charges and
. HR/personnel services. .
14 Division overhead includes a portion of the following personnel time as well as a portion of
division administration non -labor costs, both based on FTEs: division director, assistant
division director, administration, program manager, finance officer, payroll /accounts
payable, and human resource officer.
15 Other overhead costs include IT, telecommunications, finance, and property services.
16 Non - licensing revenue attributable to sheltering operations include impound fees, microchip
fees, adoption fees, and owner relinquished euthanasia fees.
Document Dated 2 -1 -17
146
38
Licensing Services: Calculation mf Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Estimated 2018 Licensing Services Costs iu shown below.
NOTES:
4 Facilities costs include maintenance and utilities for the pook/u of the King County
Administration building occupied by the pet licensing staff and associated records.
5 This item includes the office supplies required for the licensing call center.
h This cost element consists of printing, publication, and distribution costs for various
materials used to promote licensing of pets, including services to prepare materials for
mailing.
7 Services for animal licensing operations include the purchase of tags and noondb|y iecm for
online pet licensing hosting.
K Communication costs involve the direct service costs for telephone, os|| phone, radio, and
pager use.
9 Information technology direct costs include lT equipment replacement uuwell as direct
services costs.
10 Miscellaneous direct costs consist of all pet licensing costs not listed above including but not
limited totraining, certification, transportation, and bad checks.
\| General fund overhead costs included in this model include building occupancy charges and
HR/personnel services. .
Document Dated z'1/r 39
Cost
I
Direct Service Management Staff Costs
$52,291
2
Direct Service Licensing Staff Costs
$404,377
3
Overtime, Duty, Shift Differential and Temp Costs
$7,742
4
Facilities Costs
$14,000
5
Office and Other Operational Supplies and Equipment
$3,300
6
Printing, Publications, and Postage
$81,700
7
Other Services
$37,109
8
Communications Costs
$2,000
9
IT Costs and Services
$76,424
10
Misc Direct Costs
$1,966
11
General Fund Overhead Costs
$19,160
12
Division Overhead Costs
$42,280
13
Other Overhead Costs
$21,163
2018 Budgeted Total Allocable Licensing Services Cost
$763,512
14
Less 2018 Budgeted Total Non-Licensing Revenue
Attributable to Licensing Services
$77,000
2018 Budgeted Net Allocable Licensing Services Cost
$686,512
NOTES:
4 Facilities costs include maintenance and utilities for the pook/u of the King County
Administration building occupied by the pet licensing staff and associated records.
5 This item includes the office supplies required for the licensing call center.
h This cost element consists of printing, publication, and distribution costs for various
materials used to promote licensing of pets, including services to prepare materials for
mailing.
7 Services for animal licensing operations include the purchase of tags and noondb|y iecm for
online pet licensing hosting.
K Communication costs involve the direct service costs for telephone, os|| phone, radio, and
pager use.
9 Information technology direct costs include lT equipment replacement uuwell as direct
services costs.
10 Miscellaneous direct costs consist of all pet licensing costs not listed above including but not
limited totraining, certification, transportation, and bad checks.
\| General fund overhead costs included in this model include building occupancy charges and
HR/personnel services. .
Document Dated z'1/r 39
12 Division overhead includes a portion of the following personnel time as well as a portion of
division administration non -labor costs, both based on FTEs: division director, assistant
division director, administration, program manager, finance officer, payroll /accounts
payable, and human resource officer.
13 Other overhead costs include IT, telecommunications, finance, and property services.
14 Non - licensing revenue attributable to licensing operations consists of licensing late fees.
Document Dated 2 -1 -17
i M
M
Exhibit C-4
Calculation and Allocation of Transition Funding Credit ("W"), and Shelter Credit
( "SC")
A. Transition Funding Credit
The Transition Funding Credit as originally calculated in the 2010 Agreement offset costs
to certain Contracting Cities that would have otherwise paid the highest per capita costs
for Animal Services in 2010. The credit was scheduled on a declining basis over four years
(2010-2013). In this Agreement, the Contracting Cities qualifying for this credit are listed
in Table I below; these cities will receive the credit at the level calculated for 2013 in the
2010 Agreement for each Service Year, provided that, application of the credit can never
result in the Estimated Payment Amount being less than zero ($0) (i.e., cannot result in the
County owing the City an Estimated Payment). The allocation of the Transition Funding
Credit is shown in Table 1 below.
Table 1: Transition Funding Credit — Annual Amount to be allocated each year
Jurisdiction
Transition Funding
Credit
Carnation
$552
North Bend
$1,376
Kent
$110,495
SeaTac
$7,442
Tukwila
$5,255
Black Diamond
$1,209
Covington
$5,070
Enumclaw
$11,188
Maple Valley
$6,027
Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.
During Reconciliation, if a City receiving Transition Funding Credit is due a refund as a result of
more revenue being collected than was anticipated in the Final Estimated Payment Calculation for
the Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit
and Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's
net final cost until the Net Final Cost is zero.
B. Shelter Credit
The Shelter Credit is designed to offset costs for those Contracting Cities whose per capita
average shelter intakes ("AA") exceed the average for all Contracting Parties. During the
initial term of this Agreement, a total of $750,000 will be applied as a credit in each Service
Year to Contracting Cities whose per capita average shelter intakes ("AA") exceeds the
average for all Contracting Parties; provided that application of the Shelter Credit can never
Document Dated 2-1-17 41
149
result in the Estimated Payment amount being less than zero ($0) (i.e., cannot result in the
County owing the City an Estimated Payment.) The Shelter Credit shall be calculated
annually as part of the Final Estimated Payment Calculation provided prior to the Service
year. The Shelter Credit shall be determined based on the City's relative per capita three
(3) year average of animal intakes ("AA") in excess of the three (3) year average for all
contracting parties for the same period. The County will consider providing the Shelter
Credit in the second term at the same level as for the initial term.
Table 3: Shelter Credit Allocation-2018
RBgloml Animal 8m4co i oT King count
Proposed Credit Distribution (3W Average Intakes) (2016 Population)
jurigrl lotion
cidiat
2018 Pop
A-96
In bil- (20 14
-2010)
In laH, g bEr
CaPHa
ciffewoo
b 2 Y,
B" d A19 and
. Y' alt.
AI—Qe per
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In ia No, a mr
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8-,- Eb rn Argo
Rio R313 4ba T
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1J288p 1T
During Reconciliation, if a City receiving Shelter Funding Credit is due a refund as a result of more
revenue being collected than was anticipated in the Final Estimated Payment Calculation for the
Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit and
Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's net
final cost until the Net Final Cost is zero.
Document Dated 2-1-17 42
150
Exhibit C-5:
[Intentionally Omitted]
DOCLU nent Dated 2-1-17 43
151
Exhibit C-6:
Summary of Calculation Periods for Use and Population Components
This Exhibit restates in summary table form the Calculation Periods used for calculating
the usage and population components in the formulas to derive Estimated Payments. See
Exhibit C for complete formulas and definitions of the formula components.
ELR is Estimated Licensing Revenue attributable to the City
ACFS (Average Calls for Service) is the rolling three (3) year average number of Calls for
Service originating in the City
AA (Average Animals) is the rolling three (3) year average number of animals in the
shelter attributable to the City
ALI (Average Licenses Issued) is the Rolling three (3) year average number of active paid
regular pet licenses issued to City residents
Pop is Population of the City expressed as a percentage of all Contracting Parties;
Calculation Periods -- Service Year 2018
Component
Estimated 2018
Reconciliation Payment
Payment (final)
Amount
(published December 15
(determined by June 2019)
2017)
ELR
> of December 2016—
Actual Licensing
(Estimated
November 2017 just
Revenue 2018
Revenue)
prior to Service Year or
2016 Actual
ACFS
Three (3) year rolling
N/A
(Avg. Calls for
average (2014, 2015,
Service)
2016)
AA
Three (3) year rolling
N/A
(Avg. Animal
average (2014, 2015,
intakes)
2016)
ALI (Avg.
Three (3) year rolling
N/A
Licenses
average (2014, 2015,
Issued)
2016)
Document Dated 2-1-17
152
M
Pop,
OFM April 2017,
Same, adjusted for all
(Population)
adjusted for all
annexations > 2,500
annexations �: 2,500
occurring (and Latecomer
occurring (and
Cities joining) after April
Latecomer Cities joining)
2017 and before the end of
ELR
after April 2017 and
2018
before the end of 2018
Revenue (Service Year)
Calculation Periods: Service Year 2019 and subsequent Service Years
Component
Estimated (Service
Reconciliation ,
Year)
Payment Amount
Payment (published
(determined by June 30
December 15 prior to
following each Service
Service Year)
Year)
ELR
> of December-
Actual Licensing
November just prior to
Revenue (Service Year)
Service Year or
previous complete
calendar year
ACFS
Three (3) year rolling
N/A
average (2014, 2015,
2016)
AA
Three (3) year rolling
N/A
average (2014, 2015,
2016)
ALI
Three (3) year rolling
N/A
average (2014, 2015,
2016)
Pop,
OFM April prior to prior
Same, adjusted for all
to Service Year, adjusted
annexations > 2,500
for all annexations >
and/or Latecomer Cities
2,500 and/or Latecomer
joining, occurring prior
Cities joining that are
to or during the Service
known to take effect
Year.
prior to or during the
Service Year.
If the Agreement is extended for a second term, calculated cost and reconciliation shall be
developed in a manner comparable to Service Year 2019 as shown above.
Document Dated 2-1-17 45
153
Exhibit C-7
Payment and Calculation Schedule
Service Year 2018
Item
Date
Final Estimated 2018 Payment calculation
provided to City by County
December 15, 2017
2018 Estimated Payment due
Au ust 15, 2018
2018 Reconciliation Adjustment Amount
calculated
On or before June 30, 2019
2018 Reconciliation Adjustment Amount
payable
On or before August 15, 2019
Service Year 2019 and subsequent years
Item
Date
Final Estimated 2019 Payment calculation
provided to City by County
December 15, 2018 (December 15 prior to
start of Service Year)
2019 Estimated Payment due
August 15, 2019 (August 15 of Service Year
2019 Reconciliation Adjustment Amount
calculated
On or before June 30, 2020 (by June 30
immediately following the Service Year)
2019 Reconciliation Adjustment Amount
Payable
August 15, 2020 (by August 15 immediately
following the Service Year)
The schedule is developed in the same manner as described above for all Service Years
unless otherwise noted in the Agreement.
Additional timelines are in place to commence and complete negotiations for an extension
of the Agreement:
Notice of Intent by one or more of the
June 30, 2021
Parties to opt out of the automatic extension
for an additional five (5) year term.
Deadline for written agreement to
March 22, 2022
Contingent Extension (per section 4(b)
See Section 4 of Agreement for additional details on Extension of the Agreement Term for
an additional five (5) year term.
Document Dated 2-1-17
154
ini
Dates for remittal to County of pet license Not less than monthly, 15 days following
sales revenues processed by Contracting the end of the calendar month.
Cities (per section 3.0
Requests for Enhanced Licensing Revenue Support Services in a Service Year may be
made at any time on or before December 1, prior to the Service Year, unless mutually
agreed to by the County and City.
Document Dated 2-1-17 47
155
Exhibit D
Reconciliation
The purpose of the reconciliation calculation is to adjust payments made each Service Year
by Contracting Parties to reflect actual licensing and non-licensing revenue, and various
credits, as compared to the estimates of such revenues and credits incorporated in the
Estimated Payment calculations, and to adjust for population changes resulting from
annexations of areas with a population of over 2,500 (if any) and the addition of Latecomer
Cities. To accomplish this, an "Adjusted Net Final Cost" ("ANFC") calculation is made
each June for each Contracting Party as described below, and then adjusted for various
factors as described in this Exhibit D.
As noted in Section 7 of the Agreement, the Parties intend that receipt of Animal Services
should not be a profit-making enterprise. When a City receives revenues in excess of its
costs under this Agreement (including costs of PAWS or other animal service providers, if
applicable), such excess will be reinvested to reduce costs incurred by the County. The
cost allocation formulas of this Agreement are intended to achieve this outcome.
Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of
the Agreement.
Calculation of ANFC and Reconciliation Adjustment Amount
The following formula will be used to calculate the Reconciliation Adjustment Amount,
which shall be payable by August 15. The factors in the formula are defined below. As
described in paragraphs A and B, the subscript "0" denotes the initial calculation;
subscript "1" denotes the final calculation.
ANFCo = AR + TC + SC — CA — OSC
A. If ANFCo > 0, i.e., revenues and credits are greater than costs (adding the cost
factor "OSC" in the formula for Contracting Cities purchasing shelter services from
PAWS (or other animal service providers) and/or purchasing Enhanced Control
Services and/or Enhanced Licensing Support Services), then:
Document Dated 2-1-17
156
M.,
Actual
Transition
Shelter
Cost
Other
ANFCo =
Revenue
+
Credit
+
Credit
-
Allocation
-
Services
Charge
AR
TC
SC
CA
OSC
ANFCo = AR + TC + SC — CA — OSC
A. If ANFCo > 0, i.e., revenues and credits are greater than costs (adding the cost
factor "OSC" in the formula for Contracting Cities purchasing shelter services from
PAWS (or other animal service providers) and/or purchasing Enhanced Control
Services and/or Enhanced Licensing Support Services), then:
Document Dated 2-1-17
156
M.,
ANFC1 = 0, i.e., it is reset to zero and the difference between ANFCo and ANFCi is
set aside by the County (or, if the revenues are not in the possession of the County,
then the gap amount is payable by the City to the County by August 15) and all
such excess amounts from all Contracting Parties where ANFCo �! 0 are allocated
to the County to offset costs incurred by the County that are not included in the
cost allocation model (excluding unincorporated area only costs). Contracting
Parties for which ANFCo > 0 do not receive a reconciliation payment.
B. If ANFCo < 0, i.e., costs are greater than revenues (without considering "W" for those
Contracting Cities purchasing shelter services from PAWSjor other animal service
providers) Enhanced Control Services, and/or Enhanced Licensing Support
Services), then the negative dollar amount is not "reset" and ANFCi is the same as
ANFCo.
C. If, ANFC1 < Total Estimated Payments made in the Service Year, then the
difference shall be paid by the County to the City no later than August 15, except
that if a City is receiving a Transition Credit and/or a Shelter Credit, the difference
shall be used to offset the Credit (s) until the Credit (s) are reduced to zero, at which
point the remaining difference shall be paid by the County to the City; if ANFC1 >
Total Estimated Payments made in the Service Year, then the difference shall be
paid by the City to the County no later than August 15.
Where:
"AR" is Actual Licensing Revenue, less refunds and rebates, attributable to the City,
based on actual Licensing Revenues received from residents of the City in the Service Year.
(License Revenue that cannot be attributed to a specific Party (e.g., License Revenue
associated with incomplete address information), will be allocated amongst the Parties
based on their respective percentages of total AR).
"TU is the Transition Funding Credit, if any, for the Service Year.
"SC" is the Shelter Credit, if any, for the Service Year.
"OSU Other Services Charge is the actual amount paid by a City receiving shelter
services to PAWS (or other animal service providers) for such services during the Service
Year, if any, plus the actual amount paid or owed by a City to the County for the purchase
of Enhanced Control Services and/or Enhanced Licensing Support Services, during the
Service Year, if any.
Document Dated 2-1-17 49
157
"CA" is the "Cost Allocation" as estimated for the Service Year for the provision of Animal
Services allocated between all the Contracting Parties for the purposes of determining the
Estimated Payment. The Cost Allocation is the sum of Estimated Control (EC) costs,
Estimated Shelter (ES) costs, and Estimated Licensing (EL) costs calculated as described in
Exhibit C.
Document Dated 2-1-17
1
50
Exhibit E
Enhanced Control Services Contract (Optional)
Between City of ("City") and King County ("County")
The County will offer Enhanced Control Services to the City during the term of the Animal
Services Interlocal Agreement, subject to the terms and conditions as described herein.
The provisions of this Contract are optional to both Parties and shall not be effective
unless executed by both Parties.
A. The City may request services under two different options, summarized here and
described in further detail below:
Option 1: for a period of not less than one year, the City may request service from
an Animal Control Officer dedicated to the City ("Dedicated Officer"). Such service
must be confirmed in writing through both Parties entering into this Enhanced
Control Services Contract no later than August 15, unless waived by the County, of
the year prior to the Service Year in which the service is requested.
Option 2: for a period of less than one year, the City may request a specified
number of over-time service hours on specified days and time. Unlike Option 1, the
individual officers providing the service will be determined by the County and may
vary from time to time; the term "Dedicated Officer" used in the context of Option 2
is thus different than its meaning with respect to Option 1. Option 2 service must
be requested no later than 60 days prior to the commencement of the period in
which the service is requested, unless waived by the County.
The City shall initiate a request for enhanced service by completing and submitting
Attachment A to the County. If the County determines it is able to provide the
requested service, it will so confirm by completing and countersigning Attachment A
and signing this Contract and returning both to the City for final execution.
B. The County will provide enhanced Control Services to the City in the form of an
Animal Control Officer dedicated to the City ("Dedicated Officer") as described in
Attachment A and this Contract.
Costs identified in Attachment A for Option I are for one (1) year of service
beginning in 2018. Costs will be based on the budgeted annual cost for the
service year for which the service is provided, and shall include the cost of the
employee (salary, benefits), equipment (which shall not exceed 3,000 annually)
Document Dated 2-1-17 51
159
and animal control vehicle for the employee's use). Costs are subject to
adjustment each year.
2. Costs for Option 2 will be determined by the County each year based on its
actual hourly overtime pay for the individual Animal Control Officers providing
the service, plus mileage at the federal reimbursement rate. The number of
miles for which mileage is charged shall be miles which would not have been
traveled but for the provision of the enhanced service.
3. Costs paid for enhanced services will be included in the Reconciliation
calculation for each Service Year, as described in Exhibit D of the Agreement
(see "Other Service Charges").
C. Services of the Dedicated Officer shall be in addition to the Animal Services otherwise
provided to the City by the County through the Agreement. Accordingly, the calls
responded to by the Dedicated Officer shall not be incorporated in the calculation of
the City's Calls for Service (as further described in Exhibit C and D to the Agreement).
D. The scheduling of work by the Dedicated Officer will be determined by mutual
agreement of the contract administrators identified in the Agreement, and (in the case
of a purchase of service under Option 1) the mutual agreement of officials of other
Contracting Cities named as contract administrators that have committed to sharing in
the expense of the Dedicated Officer. In the event the parties are unable to agree on
scheduling, the County shall have the right to finally determine the schedule of the
Dedicated Officer(s).
E. Control Services to be provided to the City pursuant to this Enhanced Services
Contract include Control Services of the type and nature as described under the
Agreement with respect to Animal Control Officers serving in Control Districts, and
include but are not limited to, issuing written warnings, citations and other
enforcement notices and orders on behalf of the City, or such other services as the
Parties may reasonably agree.
F. The County will provide the City with a general periodic calendar of scheduled service
in the City, and a monthly report of the types of services offered and performed.
G. For Services purchased under Option 1: An FTE will be scheduled to serve 40 hour
weeks, however, with loss of service hours potentially attributable to vacation, sick
leave, training and furlough days, not less than 1600 hours per year will be provided.
Similarly, a half-time FTE will provide not less than 800 hours per year. The County
shall submit to the City an invoice and billing voucher at the end of each calendar
quarter, excepting that during the 411, quarter of each year during the term of this
Document Dated 2-1-17
160
0
Contract, an invoice shall be submitted to the City no later than December 151h. All
invoiced amounts shall be payable by the City within 30 days of the invoice date.
Alternatively, the City (s) and the County may agree to include the cost of the
Enhanced Services into the Reconciliation process. Either way, if the costs are paid
during the Service Year, they shall be credited as part of Reconciliation.
H. For Services purchased under Option 2: The County shall submit to the City an
invoice and billing voucher at the end of each calendar quarter. All invoiced amounts
shall be payable by the City within 30 days of the invoice date. Alternatively, the City
(s) and the County may agree to include the cost of the Enhanced Services into the
Reconciliation process. Either way, if the cost are paid during the Service Year, they
shall be credited as part of Reconciliation.
I. The City or County may terminate this Enhanced Services Contract with or without
cause upon providing not less than 3 months written notice to the other Party;
provided that, if the City has purchased services under Option 1 and is sharing the
Enhanced Control Services with other Contracting Cities, this Contract may only be
terminated by the City if: (1) all such other Contracting Cities similarly agree to
terminate service on such date, or (2) if prior to such termination date another
Contracting City or Cities enters into a contract with the County to purchase the
Enhanced Control Service that the City wishes to terminate; provided further: except as
provided in Paragraph A. Option 1, a Contract may not be terminated if the term of
service resulting is less than one year.
J. All terms of the Agreement, except as expressly stated otherwise in this Exhibit, shall
apply to this Enhanced Control Services Contract. Capitalized Terms not defined
herein have those meanings as set forth in the Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract
to be executed effective as of this — day of 201.
King County City of
By: By:
Date
Document Dated 2-1-17
Date
53
161
Exhibit E: Attachment A
ENHANCED CONTROL SERVICES OPTION REQUEST
(to be completed by City requesting Enhanced Control Services; final service terms subject
to adjustment by County and agreement by City and will be confirmed in writing
executed and appended to Enhanced Control Service Contract/Exhibit E)
City
Requested Enhanced Control Services Start Date:
Requested Enhanced Control Services End Date:
*term of service must be at least one year, except if purchasing services under Option 2.
Please indicate whether City is requesting services under Option 1 or Option 2:
- Option 1:
% of Full Time Equivalent Officer (FTE) requested: - (minimum request: 20%;
requests must be in multiples of either 20% or 25%)
Option 2:
Overtime Hours purchase from existing ACO staff: hours per (week /month)
General Description of desired services (days, hours, nature of service):
For Option 1:
Contracting Cities with whom the City proposes to share the Enhanced Control
Services, and proposed percentages of an FTE those Cities are expected to request:
On behalf of the City, the undersigned understands and agrees that the County will
attempt to honor requests but reserves the right to propose aggregated, adjusted and
Document Dated 2-1-17
IT-YA
54
variously scheduled service, including but not limited to adjusting allocations of service from
increments of 20% to 25%, in order to develop workable employment and scheduling for
the officers within then-existing work rules, and that the City will be allowed to rescind or
amend its request for Enhanced Control Services as a result of such proposed changes.
Requests that cannot be combined to equal 50% of an FTE, 100% of an FTE, or some
multiple thereof may not be honored. Service must be requested for a minimum term
of one-year, except as permitted by Paragraph A. Option 1. Service may not extend
beyond the term of the Agreement.
City requests that alone or in combination with requests of other Contracting Cities
equal at least 50% of an FTE will be charged at the rate in Column 1 below.
City requests that alone or in combination with other requests for Enhanced Control
Services equal 100% of an FTE will be charged at the rate in Column 2 below.
Cities may propose a different allocation approach for County consideration.
An FTE will be scheduled to serve 40 hour weeks, however, with loss of hours potentially
attributable to vacation, sick leave, training and furlough days, a minimum of 1600 hours
per year will be provided. A half-time FTE will provide a minimum of 800 hours per year.
For example, a commitment to purchase 20% of an FTE for enhanced service will result in
provision of not less than 320 hours per year.
Hours of service lost for vacation, sick leave, training and furlough days will be allocated
on pro rata basis between all Contracting Cities sharing the services of that FTE.
Option 1 - Example 1:
Aggregate of 500% of an FTE Requested by
all Participating Cities
Optionl - Example 2:
Aggregate of 1 FTE Requested by all
Participating Cities
Cost to City: (% of Half-Time FTE
Cost to City: ( % of FTE requested) x
requested) x $69,182/year in 2018
118,152/year in 2018*
Example: if City A requests 25% of an
Example: If City A requests 25% of an FTE
FTE ** and City B requests 25% of an
and City B requests 25% of an FTE and
FTE**, then each city would pay $17,295for
City C requests 50% of an FTE, Cities A
Enhanced Control Services from July 1,
and B would pay $14,769and City C would
2018 through December 31, 2018 (6
pay $29,538 for Enhanced Control Services
months).
from July 1, 2018 through December 31,
2018 (6 months)
**(50% of a Half-Time FTE)
* This example is based on 2018 budgeted costs. Costs will be based on actual Service Year
budgeted costs.
Document Dated 2-1-17 55
163
For Option 2:
On behalf of the City, the undersigned understands and agrees that the County will
confirm what services, if any, it can provide, and at what costs, by completing this
Attachment A, and the City must signify whether it accepts the County's offer by signing
the Enhanced Services Contract.
Request Signed as of this — day of 201_.
City of
By:
Its
To be completed by King CounW.
Option 1: The County hereby confirms its ability and willingness to provide
Enhanced Control services as requested by the City in this Attachment A, with
adjustments as noted below (if any):
The FTE Cost for the Service Year in which the City has requested service is:
Option 2: the County confirms its ability to provide control service overtime hours
as follows (insert description —days /hours):
Such overtime hours shall be provided at a cost of $ (may be a
range) per service hour, with the actual cost depending on the individual(s)
assigned to work the hours, plus mileage at the federal reimbursement rate.
King County
By:
Its
Date:
Document Dated 2-1-17
164
56
Exhibit F
Enhanced Licensing Support Services — Terms of Service (Optional)
The County is prepared to offer enhanced licensing support to the City subject to the terms
and conditions described herein, between a City and the County having executed the
Enhanced Licensing Support Services Acknowledgement ("Acknowledgement"). The
provisions of this Exhibit are optional and shall not be effective unless this Exhibit is
executed by both the City and the County and both parties have entered into the
underlying Animal Services Interlocal Agreement (the "Agreement").
A. Service Requests, Submittal: Requests for the County to provide Enhanced Licensing
Support Services should be made by submitting the Enhanced Licensing Support
Services Acknowledgment form (Attachment A to this Exhibit F) to the County
between June 30 and December I of the calendar year prior to year in which such
services are requested ("Service Year"). A separate Acknowledgment shall be
submitted for each Service Year, unless specified otherwise in the Acknowledgement
between the City and the County. The Acknowledgement form shall identify the
Revenue Target (the amount of licensing revenue estimated to be gained through
Enhanced Licensing Support Services) requested by the City.
B. County to Determine Service Availability: The County will determine whether it has
capacity to provide the requested service based on whether it has staff and other
resources available, and consistent with the priorities stated in Section 7.c of the
Agreement. The County may adjust the Licensing Revenue Target based on the
capacity of the County to fulfill the requested service.
C. Services Provided by County, Cost: The County will determine the licensing revenue
support activities it will undertake to achieve the Licensing Revenue Target. Activities
may include, but are not limited to canvassing, mailings, calls to non-renewals. In
completing Attachment A to confirm its ability to provide enhanced licensing support
services to the City, the County shall identify the cost for such service for the applicable
Service Year or years if more than one year is requested. If the City accepts the
County's proposed costs, it shall so signify by countersigning Attachment A.
D. Services Provided by City: Active participation by the City is an important success
factor in the overall pet licensing process. The City may, at the City's additional cost,
engage in the following activities to help enhance the overall effectiveness of the
marketing effort:
Document Dated 2-1-17 57
165
Include inserts regarding animal licensing in bills or other mailings as may be
allowed by law, at the City's cost. The County may provide the design for the
insert and coordinate with the City to deliver the design on an agreed upon
schedule.
2. Dedicate volunteer/staff hours to help follow up on pet licenses that are not
renewed.
3. Provide representation at local public events to inform City residents about the
Animal Services Program and promote pet licensing.
4. Inform City residents about the Animal Services Program and promote pet
licensing utilizing print and electronic media including the city's website, social
media, community brochures and newsletter ads/articles, signage/posters and pet
licensing applications in public areas of city buildings and parks.
5. Appoint a representative to serve on the Joint City-County Collaboration
Committee marketing subcommittee; this representative shall attend the quarterly
meetings of the subcommittee and help shape and apply within the City the joint
advertising strategies developed by consensus of the subcommittee.
E. Selection of Licensing Revenue Target (RT) and Payment for Enhanced Licensing
Revenue Support:
1. For all Contacting Cities: The City will identify a proposed Licensing Revenue
Target (RT) in Attachment A. The County may propose an alternate Revenue
Target. If the Parties agree upon a Licensing Revenue Target, the County shall
identify its annual cost to provide service designed to achieve the target. County
cannot verify and does not guarantee a precise level of Licensing Revenues to be
received by the City as a result of these services. At Reconciliation, the City shall be
charged for licensing support service an amount not to exceed the cost specified
and agreed to in Attachment A (the "Licensing Revenue Charge"), regardless of the
amount of Licensing Revenue received by the City during the Service Year (see Exhibit D
of the Agreement for additional detail).
F. Other Terms and Conditions:
Before January 31 of the Service Year, for each City contracting for Enhanced
Licensing Support Services, the County shall submit an Enhanced Licensing
Support Services Marketing Plan for the upcoming season. The Marketing Plan
shall generally identify the various activities, scope, and scheduling to be
performed. The City and County shall mutually agree on the Marketing Plan.
Document Dated 2-1-17
ITTU
58
2. Each Party will provide the other with a periodic report of the services performed
during the Service Year.
3. Either Party may terminate this Contract with or without cause by providing not
less than a two (2) week advance written notice to the other Party; provided that all
County costs incurred to the point of termination remain chargeable to the City as
otherwise provided.
4. All terms of the Agreement, except as expressly stated otherwise herein, shall apply
to this Contract, and Capitalized Terms not defined herein have the meanings as set
forth in the Agreement.
G. Execution of Licensing Revenue Support Services Agreement and Acknowledgment
Form
Unless otherwise amended in writing, the Terms of Service noted above, if agreed,
shall be documented and acknowledged by the City and County by mutually
executing the Enhanced Licensing Support Services Acknowledgment form (Exhibit
F, Attachment A)
Exhibit F: Attachment A
ENHANCED LICENSING SUPPORT SERVICES ACKNOWLEDGEMENT FORM
Final terms subject to adjustment by County and agreement by City confirmed in writing, executed and
appended to the for Enhanced Licensing Support Services Terms of Service —Exhibit F of the Animal
Services Interlocal Agreement for 2018 Through 2022 ("the Agreement") dated effective as of July 1, 2017.)
1. city
Date of Request:
2. Enhanced Licensing Support Services for Service Year:
3. Licensing Revenue Target (the amount by which the City seeks to increase its
revenues in the Service Year): $
4. Contact person who will coordinate City responsibilities associated with delivery of
licensing support services:
Name:
Title:
Phone:
Email:
To be completed by King County:
Document Dated 2-1-17
WE
167
The County agrees to provide the City enhanced licensing support services in Service Year
intended to generate $_ (the "Licensing Revenue Target") in additional
Licensing Revenue for a total Service Year cost of some or all of which cost
may be charged to the City in calculating the Enhanced Licensing Support Services
Charge, as further described in the Enhanced Licensing Support Services — Terms of
Service and Exhibit D of the Agreement.
IN WITNESS WHEREOF, the Pa ' rties hereto have caused this Contract for Licensing
Support Services to be executed, per the terms as specified in the Licensing Revenue
Support Agreement — Terms of Service, effective as of this _day of 20_.
King County
City of
By: By:
Date: Date:
Document Dated 2-1-17
I W.:
M41
Regional Animal Services of King County — 2018 -2002 ILA
Attachment D - Benefits of a Regional Animal Services System
Effective and Efficient Service
• Provide equity of service, consistent level of service, common regulatory approach, and support humane animal
care across the region.
• Centralization efficiency and effectiveness in:
• Serving as a single access point for residents for animal related issues
• Providing a centralized database of historical and current information, regarding residents, location and
animal data related to pet licensing and animal control activities
o An economy of scale to provide a full range of services and the ability to respond to large scale issues,
efficiency in operations, database administration, staff training, etc.
Reducing demands on individual jurisdictions:
o Communications from the media, advocacy groups and other interested parties on animal issues (e.g.
public disclosure requests)
o Local police agencies to focus on traditional law enforcement instead of civil animal nuisances and
offenses
• Local court systems do not deal with animal related civil appeal processes
• Local jurisdictions are not involved in court proceedings for Superior Court appeals of actions or lawsuit
response
• Builds economies of scale to provide a full range of services, making it less expensive to develop operations,
training, licensing and care programs than it would be for cities to duplicate similar levels of services at the local
level.
• Supports low -cost spay and neuter programs which are key to reducing the population of homeless animals and
thus reducing the costs of the system over time.
• Use of volunteers and partnerships with private animal welfare groups increases humane animal treatment with
minimal public cost. In 2015, volunteers contributed over 90,000 hours of support to the County animal services
system as foster parents or providing direct adoptable animal care, equivalent to 45 FTEs.
Customer Service
• Provides a single access point for residents seeking animal control help.
• A regional, uniform pet licensing program that is easier for the public to access and understand, with a broad
range of accompanying services to encourage licensing; marketing, partnering with third parties to encourage
license sales, and database management.
• Online licensing sales increase the ease of compliance for pet owners.
• Pet Adoption Center is open and provides lost pet and adoption services 7 days a week.
January 30, 2017
169
Regional Animal Services mfKing County —2018-20D2ILA
Attachment D - Benefits of a Regional Animal Services System
Public Health and Safety
w Provides the ability to identify and respond to public health issues related to animals, such as rabies, on a
regional basis and coordinate activities with Seattle King County Public Health
�
Reduces animal health and public health threats through routine vaccination of animals before release (e.g.
�
Scale provides capacity bo handle unusual and multi-jurisdictional events involving animals that often require
specialized staff, such as: cruelty investigations, animal hoarding, loose livestock, dog-fighting, animal necropsies
and quarantine, holding of animals seized in criminal cases and retrieval of deceased animals from the
communities.
° Provides consistent and knowledgeable field services bo over 5,300 callers per year. Calls are dispatched ona
prioritized basis. Emergency response field services are available 24 hours per day.
Animal Welfare
~ Animals find new homes and are not euthanized for capacity. Euthanasia rates have been reduced down to
12% in 2015, an amazing accomplishment for a public shelter.
° Engages hundreds of animal loving residents through thefoster home program and other volunteer programs
(on-site and adoption events).
• Provides regional response to animal cruelty cases working closely with jurisdictional law enforcement.
• Provides regional preparedness planning and coordination with the King County Office ofEmergency
Management for emergency and disaster response.
• Provides regional rmpacityfor seasonal events (annual new born kitten seamon).
• The RASKC Benefit donation fund allows county employees and private donors to contribute to the
extraordinary care of animals—these services, such as veterinary specialists or orthopedic surgery, are typically
not publicly funded and are not usually available in publicly funded animal service programs.
January 30, 2017
Regional Animal Services of King County -DRAFT C -1
2018 Estimated Payment Calculation (Draft)
Jurisdiction
Field Cost
Cost Allocation
Shelter Cost Licensing Cost
Total Cost
Total Cost
(a)
(b)
(c)
a +b +c = (d)
Beaux Arts
$ 447
$ 188
$ 281
$ 917
Bellevue
$ 165,398
$ 186,770
$ 95,183
$ 447,350
Black Diamond
$ 9,188
$ 18,017
$ 4,031
$ 31,236
Carnation
Clyde Hill
$ 4,628
$ 3,210
$ 4,837
$ 2,534
$ 1,743
$ 1,996
$ 11,207
$ 7,741
Covington
$ 61,463
$ 109,168
$ 17,754
$ 188,385
Duvall
$ 13,708
$ 11,401
$ 6,125
$ 31,233
Enumclaw
$ 41,052
$ 51,268
$ 10,293
$ 102,614
Issaquah
$ 63,302
$ 40,710
$ 19,444
$ 123,455
Kenmore
$ 47,880
$ 14,016
$ 19,017
$ 80,913
Kent
$ 328,893
$ 860,393
$ 77,478
$ 1,266,764
Lake Forest Park
$ 24,688
$ 8,126
$ 11,372
$ 44,185
Maple Valley
$ 61,112
$ 71,308
$ 21,307
$ 153,727
Mercer Island
$ 21,488
$ 22,208
$ 14,911
$ 58,607
Newcastle
$ 20,060
$ 14,315
$ 7,770
$ 42,144
North Bend
$ 13,348
$ 15,151
$ 6,363
$ 34,863
Redmond
$ 67,148
$ 70,494
$ 34,638
$ 172,280
Sammamish
$ 64,870
$ 59,289
$ 40,364
$ 164,524
SeaTac
$ 91,581
$ 237,977
$ 13,430
$ 342,989
Shoreline
Snoqualmie
$ 111,659
$ 18,983
$ 34,532
$ 20,483
$ 38,389
$ 8,319
$ 184,580
$ 47,786
Tukwila
$ 68,213
$ 177,656
$ 9,487
$ 255,356
Woodinville
$ 18,015
$ 7,266
$ 8,119
$ 33,400
Yarrow Pt
$ 1,079
$ 653
$ 734
$ 2,465
Unincorp. King County
$ 658,097
$ 921,327
$ 217,965
$ 1,797,389
Total
$ 1,979,509
$ 2,960,088 1
$ 686,512 1
$ 5,626,109
Summary
Field Cost
Shelter Cost
Licensing Cost
Total Cost
Budgeted Total Allocable Cos
$ 2,121,959
$ 3,088,288
$ 763,512
$ 5,973,759
Budgeted Non - Licensing Reve
$ 142,450
$ 128,200
$ 77,000
$ 347,650
Budgeted New Regional Reve
$ -
$ -
$ -
$ -
Budgeted Net Allocable Cost
$ 1,979,509
$ 2,960,088
$ 686,512
$ 5,626,109
'Pet License assumption based on 2016 Actual (Preliminary)
Pet Licensing
Revenue*
Estimated Net
Cost
Credits
(e) e-d =(f) (g)
$1,271 $ 354 $
Enhanced
Licensing Net
Revenue (est'd)
(h)
Net Final Cost
f +g +h =(i)
$ 354
$373,682
(73,668)
(73,668)
$15,765
$7,999
$7,448
$88,655
$ (15,471)
$ (3,208)
$ (293)
$ (99,730)
$ 5,816
$ 552
$ 52,621
$ (9,655)
$ (2,656)
$ (293)
$ (47,109)
$25,031
$ (6,202)
(6,202)
$45,077
$ (57,537)
26,546
$ (30,991)
$72,357
(51,098)
(51,098)
$90,879
$ 9,966
$ 9,966
$356,270
$ (910,494)
$ 547,583
$ (362,911)
$44,144
(41)
$ (41)
$94,772
(58,955)
6,027
$ (52,928)
$ 56,155
$ (2,452)
$ (2,452)
$34,419
(7,725)
$ (7,725)
$24,262
$ (10,601)
$ 1,376
$ (9,225)
$128,550
$ (43,730)
$ (43,730)
$156,757
$ (7,767)
(7,767)
$43,288
$ (299,701)
$ 146,076
$ (153,625)
$143,418
$32,462
(41,162)
(15,324)
(41,162)
(15,324)
$32,550
(222,806)
$ 112,017
$ (110,789)
$32,487
(913)
$2,719
254
$ (913)
$ 254
$ 860,267
$ 2,770,684
(937,122) $ -
(2,855,425) $ 898,614
Note: Estimated for Precommittment period based on most current data. 2018 Final Estimated Payment Calculation will be issued per the terms of the 2018 ILA
$ (937,122)
$ (1,956,811)
Regional Animal Services of King County
Draft 1 -20 -17