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HomeMy WebLinkAboutPS 2017-02-06 COMPLETE AGENDA PACKET (Cancelled Due to Inclement Weather)City of Tukwila Public Safety Committee O Thomas McLeod, Chair O Joe Duffie O De'Sean Quinn AGENDA MONDAY, FEBRUARY 6, 2017 — 5:30 PM FOSTER CONFERENCE Room (6300 Building, Suite 100) Distribution: T. McLeod J. Duffle D. Quinn D. Robertson Mayor Ekberg D. Cline C. O'Flaherty L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Discussion with a representative from FACETS regarding a. Forward to 2/6 Regular Mtg. Pg.1 the fire station location study. for full Council discussion. Ken Ridd /e, Principal Consultant, FACETS. Jay Wittwer, Fire Chief b. An ordinance relating to destruction of forfeited firearms. b. Forward to 2/13 C.O.W. and Pg.3 Phi Huynh, Assistant to the Po /ice Chief 2/21 Regular Mtg. c. Discussion on Public Safety Plan Siting Advisory c. Forward to 2/13 C.O.W. for Pg.15 Committee. consensus. Rachel Bianchi, Communications and Government Relations Manager d. Discussion on format of monthly report to Council on d. Forward to 2/13 C.O.W. for Pg.21 Public Safety Plan. consensus. Laurel Humphrey, Council Analyst e. 2016 4th Quarter Police Department Report. e. Information only. Pg.27 Mike Villa, Police Chief 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, February 21, 2017 �. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk ©TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor TO: Public Safety Committee and City Council FROM: Jay Wittwer, Fire Chief BY: Jay Wittwer, Fire Chief and Ken Riddle, FACETS Principal Consultant CC: Mayor Ekberg DATE: February 1, 2017 SUBJECT: FACETS introduction to Public Safety Committee and City Council regarding Fire station siting The correct placement of a fire station is an important decision for any fire department. Fire stations tend to be in place for decades and proper site selection that provides the most efficient location for this critical and expensive resource is essential. FACETS propose an approach to this work that incorporates deployment analysis technology coupled with the experience and perspective of a highly qualified group of fire service experts. FACETS will provide a product, no later than March 31, 2017, that will address fire station locations, recommended headquarters site and appropriate size for each fire station. Interviews will be conducted with stake holders that touch Fire Department personnel as well as key city employees, that will also include elected officials. 2 City of Tukwila Allan Ekberg, Mayor TO: Public Safety Committee FROM: Mike Villa, Chief of Police BY: Officer Larry Hann, City Attorney Ann Marie Soto CC: Mayor Ekberg DATE: December 27, 2016 SUBJECT: An Amendment to Ordinance 1668 regarding Destruction of Forfeited Firearms ISSUE The Council is being asked to consider and approve amending ordinance 1668 as codified in Tukwila Municipal Code (TMC) section 8.11.030 "Destruction of Forfeited Firearms". BACKGROUND In 1993, the Washington State Legislature adopted RCW 9.41.098 authorizing local governments to dispose of seized and forfeited firearms in any manner as determined by local legislative authority. The Tukwila City Council subsequently adopted Ordinance 1668 providing for destruction of all seized and forfeited firearms declared surplus. DISCUSSION The amendment allows for used, out of warranty and unreliable or unserviceable firearms to be returned to the original manufacturer in trade for a new model that increases safety and reliability for the officer at a substantial savings to the department. The City Council would exercise its discretion by directing the Tukwila Police Department to dispose of all forfeited and surplus firearms not meeting an exemption by either destroying the firearm or trading the firearm to a licensed manufacturer through an authorized "buy back" program. FINANCIAL IMPACT While there are other firearms manufactures that have similar trade-in programs, the following example is from Glock Inc (currently the standard pistol issued by the Tukwila Police Department). Glock's current Law Enforcement Agency price for a new Generation 4 Glock model 22 is $414.00. If an older generation 2 or 3 model Glock 22 is traded back to Glock, the cost to the agency for the new generation four handguns drops from $414.00 to $164.00. RECOMMENDATION The Council is being asked to approve the amendment of Ordinance 1668 at the February 13, 2017 Committee of the Whole meeting and subsequent February 21, 2017 Regular meeting. ATTACHMENTS Proposed amendment to Ordinance 1668 Glock Inc trade-up program flyer 3 El L-21�1 Li- "N U AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1668, AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 8.11, "DISPOSAL OF FORFEITED AND SURPLUS FIREARMS"; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 8.11 TO AUTHORIZE DISPOSAL VIA MANUFACTURER "BUY BACK" PROGRAMS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in 1993 the Washington State Legislature adopted RCW 9.41.098 authorizing local governments to dispose of seized and forfeited firearms in any manner as determined by the local legislative authority; and WHEREAS, the City Council of the City of Tukwila subsequently adopted Ordinance No. 1668 providing for destruction of all seized and forfeited firearms declared surplus; and WHEREAS, destruction of firearms limits the City's ability to trade firearms for new firearms at a cost savings to the City; and WHEREAS, manufacturer "buy back" programs allow for used, out of warranty and unreliable firearms to be returned to the original manufacturer in exchange for new models that increase safety and reliability for officers at a substantial savings to the department; and WHEREAS, the City Council chooses to exercise its discretion by directing the Tukwila Police Department to dispose of all forfeited and surplus firearms not meeting an exemption by either destroying the firearm or selling the firearm to a licensed manufacturer through an authorized "buy back" program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1668 is hereby repealed in its entirety. W: Word Processing\Ordinances\Disposal of Forfeited and Surplus Firearms 1-13-17 LH:bjs Page 1 of 4 Section 2. TMC Chapter 8.11 Reenacted. Tukwila Municipal Code (TMC) Chapter 8.11 is hereby reenacted to read as follows: CHAPTER 8.11 DISPOSAL OF FORFEITED AND SURPLUS FIREARMS Sections: 8.11.010 Applicable Weapons 8.11.020 Retention of Firearms for Department Use 8.11.030 DeStFUGti0n-Disposal of Forfeited Firearms 8.11.040 Legislative Exemption for the Destruction of Certain Firearms Section 3. TMC Section 8.11.010 is hereby reenacted to read as follows: 8.11.010 Applicable Weapons A. All illegal firearms as defined by RCW or the Federal Bureau of Alcohol, Tobacco, and Firearms (ATF) regulations, and "short firearms" (handguns) within the inventory of the Tukwila Police Department up to midnight June 30, 1993, and all rifles, shotguns and short firearms that come into the possession of the Tukwila Police Department after June 30, 1993 that are judicially forfeited under RCW 9.41.098, no longer needed for evidence, or forfeited due to a failure to make a claim under RCW 63.32.010 or 63.40.010, or any surplus firearm from the inventory of Tukwila Police Department service weapons, shall be disposed of by the Tukwila Police Department in the manner set forth in this chapter. B. Any "short firearm" (handgun) in the inventory of the Tukwila Police Department up to midnight June 30, 1993, destroyed by the City of Tukwila shall cause the City to pay a sum of $25.00 per handgun to the Treasurer of the State of Washington. C. All legal rifles, shotguns, and antique or relic weapons as described in TMC Section 8.11.040 in the inventory of the Tukwila Police Department up to midnight June 30, 1993 shall be disposed of through trade and/or auction by commercial sellers. Section 4. TMC Section 8.11.020 is hereby reenacted to read as follows: 8.11.020 Retention of Firearms for Department Use A. Any firearm seized after June 30, 1993, having been adjudicated as forfeited to the Tukwila Police Department or forfeited due to a failure to make a claim under applicable State law, that is no longer needed for evidence, that is determined to be of functional value to the Police Service of the City of Tukwila, may be retained for department use. At no time shall the annual number of Department-retained firearms exceed 10% of the total number of firearms forfeited to the Department in any calendar year. W: Word ProcessingkOrdinances\Disposal of Forfeited and Surplus Firearms 1-13-17 LH:bjs 0 Page 2 of 4 B. Any firearm declared surplus from the inventory of Tukwila Police Department service weapons shall be destroyed or disposed of in the manner set out in this chapter under TMC Section 8.11.030. Section 5. TIVIC Section 8.11.030 is hereby reenacted to read as follows: 8.11.030 Destruction-Disposal of Forfeited Firearms All illegal firearms, all "short firearms" (handguns) in inventory of the Tukwila Police Department up to midnight June 30, 1993, all firearms legally forfeited to the Tukwila Police Department after June 30, 1993, no longer needed for evidence, and all firearms declared surplus from the inventory of weapons in service by the Tukwila Police Department, with the exception of exempted firearms as set out in TIVIC Section 8.11.040, shall be destroyed by appropriate means available or sold to a licensed firearm manufacturer who participates in an authorized "buy back" program, under the direction of the Chief of Police -Departrnent--E444e-Rc��. Section 6. TIVIC Section 8.11.040 is hereby reenacted to read as follows: 8.11.040 Legislative Exemption for the Destruction of Certain Firearms A. No antique firearm as defined by RCW 9.41.098, or firearm designated a curio, relic, or firearm of particular historical significance as described in the published regulations of the Bureau of Alcohol, Tobacco, and Firearms, may be destroyed. B. Any antique or relic firearm meeting the definition of this section may be retained by the Department. 1. All other firearms meeting the definition of this section shall be traded to commercial sellers for equal value applicable police supplies/equipment, or auctioned to commercial sellers. 2. Any proceeds received from the trade or auction of firearms under this chapter shall be utilized in the furtherance of the Police Mission. Section 7. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 8. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing\Ordinances\Disposal of Forfeited and Surplus Firearms 1-13-17 LH:bis Page 3 of 4 Section 9. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _ day of 2017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Pro cessing\Ord inancesklDisposa I of Forfeited and Surplus Firearms 1-13-17 LH:bjs F-F� Page 4 of 4 CK CLOCK, Inc. 015 POLICE AGE -U G O PERFECTION CLOCK, Inc. 6000 Highlands Parkway, Smyrna GA 30082 Ph 770 - 432 -1202 / Fx 770 - 319 -4785 "SWAP-A- CLOCK" trade -up offer for POLICE AGENCIES that issue older CLOCK Pistols TRADE -IN your OLD USED AGENCY -OWNED GLOCK PISTOLS and TRADE -UP to NEW GLOCKS with NIGHT- SIGHTS and NEW MAGAZINES for only $ 1 64. UU ea (OR LESS) with new Glock Night - Sights Price is Federal Excise Tax Exempt Prices are applicable on orders placed directly with GLOCK, Inc. - OR - with most Factory- Authorized GLOCK Law Enforcement Distributors TRADE -IN PURCHASE Number of PAY ONLY YOUR OLD 1ST, 2ND, or 3RD NEW GLOCK PISTOLS New THE AMOUNT SHOWN GENERATION GLOCK PISTOLS with NEW MAGAZINES and Magazines BELOW, PER PISTOL (MODELS as LISTED BELOW) NEW GLOCK NIGHT - SIGHTS INCLUDED Included (DIFFERENCE) Some 1986 -1988 "1st Generation" pistols without "checkering" on the front and rear back - straps may be worth slightly less in trade OFFER REQUIRES DEPT LETTERHEAD PURCHASE ORDER OR PURCHASE LETTER, & FEDERAL EXCISE TAX EXEMPTION CERTIFICATE. SWAP -A -CLOCK TRADE -UP PRICES QUOTED DO NOT INCLUDE STATE OR LOCAL SALES TAXES, IF APPLICABLE. CALL FOR A FREE WRITTEN QUOTE. Please ask your GLOCK District Manager for details. Dave Mallery (503) 805 -5409 Email: Dave.mallery @glock.us Page 3 of 10 p Cld.(�.,I > R� , ,1 ^ siac.,r.it uIuJIo �I'1 J GLOCK GEN4 PISTOLS GEN4 - G17 9mm I G22.40 cal / G31 .357 cal 3 164.00 GEN4 - G19 9mm I G23.40 cal / G32.367 cal 3 164.00 GEN4 - G26 9mm I G27.40 cal I G33.367 cal 3 164.00 9mm Models GEN4 - G34 9mm / G35.40 cal 3 239.00 17 / 19 / 26 /34 GEN4 - G37.45 GAP / G38.45 GAP 3 179.00 21 / 30 / 30S / 36 / 41 GEN4 - G39.46 GAP 3 179.00 .40 Cal Models GLOCK GEN4 and GEN3 PISTOLS 22 / 23 / 27 / 35 GLOCK GEN4 & GEN3 PISTOLS .357 Cal Models 31132/33 GEN4 - G21 / G21 SF .45 ACP 3 224.00 G30S / G30SF / G36.45 ACP 3 224.00 GEN4 - G41.45 ACP 3 239.00 G20SF 10mm 3 224.00 G298F 10mm 3 224.00 OFFER REQUIRES DEPT LETTERHEAD PURCHASE ORDER OR PURCHASE LETTER, & FEDERAL EXCISE TAX EXEMPTION CERTIFICATE. SWAP -A -CLOCK TRADE -UP PRICES QUOTED DO NOT INCLUDE STATE OR LOCAL SALES TAXES, IF APPLICABLE. CALL FOR A FREE WRITTEN QUOTE. Please ask your GLOCK District Manager for details. Dave Mallery (503) 805 -5409 Email: Dave.mallery @glock.us Page 3 of 10 p Cld.(�.,I > R� , ,1 ^ siac.,r.it uIuJIo �I'1 J GLOCK GEN4 and GEN3 PISTOLS GEN4 - G17 9mm / G22.40 cal / G31 .357 cal 3 104.00 GEN4 - G19 9mm / G23 .40 cat / G32.357 cal 3 104.00 GEN4 - G26 9mm / G27 .40 cal I G33.367 cal 3 104.00 GEN4 - G34 9mm / G36.40 cat 3 179.00 .45 ACP Cal Models GEN4 - G37.45 GAP / G38.45 GAP 3 119.00 21 / 30 / 30S / 36 / 41 GEN4 - G39.45 GAP 3 119.00 GLOCK GEN4 and GEN3 PISTOLS 10mm Models 20/29 GEN4 21SF .45 ACP / G21 .45 ACP 3 164.00 G30SF .45 ACP / G30S .45 ACP / G36.45 ACP 3 164.00 GEN4 41.46 ACP 3 179.00 G20SF 10mm / G20 10mm 3 164.00 G29SF 10mm / G29 10mm 3 164.00 OFFER REQUIRES DEPT LETTERHEAD PURCHASE ORDER OR PURCHASE LETTER, & FEDERAL EXCISE TAX EXEMPTION CERTIFICATE. SWAP -A -CLOCK TRADE -UP PRICES QUOTED DO NOT INCLUDE STATE OR LOCAL SALES TAXES, IF APPLICABLE. CALL FOR A FREE WRITTEN QUOTE. Please ask your GLOCK District Manager for details. Dave Mallery (503) 805 -5409 Email: Dave.mallery @glock.us Page 3 of 10 p Cld.(�.,I > R� , ,1 ^ siac.,r.it uIuJIo �I'1 J -- - -------- - ------ GLOCK, Inc. USA ........ .. 600 Highland, Parkway 10CK Srryma, GA J0082 USA Te. +1 770 432 1202 PERFECTION www.glock.com rax � - 770 433 8 /19 Law Enforcement Agency Price List GLOCK, Inc. 6000 Highlands Parkway, Smyrna, GA 30082, Phone: 770-432-1202 Fax: 770-433-8719 Fixed $362.00 $398.20 Adjustable $382.00 $420.20 GLOCK Steel $387,00 $425.70 GLOCK NS $414.00 $455.40 Fixed $384.00 $422.40 Adjustable $404.00 $444.40 GLOCK Steel $409.00 $449.90 GLOCK NS $436.00 $479.60 Fixed $362.00 $398.20 Adjustable $382.00 $420.20 GLOCK Steel $387.00 $425.70 GLOCK NS $414,00 $455.40 Fixed $422.00 $464.20 Adjustable $442,00 $486.20 GLOCK Steel $447.00 $491.70 GLOCK NS $474.00 $521.40 Fixed $462.00 $508.20 Adjustable $482.00 $530.20 GLOCK Steel $487.00 $535.70 GLOCK NS $514.00 $565,40 Fixed Adjustable GLOCK Steel GLOCK NS 10lices are subject to change $437.00 $480.70 $457.00 $502.70 $462.00 $508.20 $489,00 $537.90 Page 1 of 4 FRM-72-32 / Rev 25 / 01.07.16 / Law Enforcement Agency Price List - - - - ------ ------------------- - - - - - --------- - - GLOCK, Inc. USA ----------- W W)-fighl,')ndr Parkway (�CK Srryma, GA 30082 USA Te. +I 1704 i? 12G2 PERFECTION www.glock.com Fax 770 433 8719 Law Enforcement Agency Price List GLO(K Inc. 6000 Highlands Parkway, Smyrna, GA 30082, Phone: 770-432-1202 Fax: 770-433-8719 Fixed $50775 $558.50 Adjustable $521.50 $567.50 GLOCK NS $560,95 $614.40 Fixed $434.00 $477.40 GLOCK NS $486.00 $529.60 Fixed $377,00 $414,70 Adjustable $397.00 $436.70 GLOCK Steel $402,00 $442.80 GLOCK NS $429.00 $471.90 Fixed Adjustable GLOCK Steel GLOCK NS Fixed GLOCK NS $377.00 $414.70 $397.00 $436.70 $402.00 $442.80 $429.00 $471.90 5sted Agency Suggested Officer $290.00 $319.00 $338.00 $372.00 Fixed $325.50 $358.00 GLOCK NS $373.60 $411.00 Fixed Adjustable GLOCK Steel GLOCK NS *** Prices are subject to change *** $459.00 $504.90 $479.00 $526.90 $484.00 $532.40 $511.00 $562.10 Page 2 of 4 FRM-72-32 / Rev 25 / 01.07.16 / Law Enforcement Agency Price List . . ...... ...... ... .. ............ . ..... ..... . ..... ------ -------- GLOCK, Inc. USA 6000 Highlands Parkway [!1 O K Srnyma, GA 30082 - USA Te +1 770 45 2 :1102 PERFECTION www.glock.com Fax 770 43:3 8719 Law Enforcement Agency Price List GLOCK, Inc. 6000 Highlands Parkway, Smyrna, GA 30082, Phone: 770-432-1202 Fax: 770-433-8719 Fixed $507.00 - - -- Adjustable $527.00 ---- GLOCK Steel $532.00 ---- GLOCK NS $559,00 ---- Fixed $532.00 - - -- Adjustable $552.00 ---- GLOCK Steel $557.00 ---- Night Sights are not recommended Fixed $362.00 - - -- Adjustable $382,00 - --- CLOCK Steel $387.00 - - -- CLOCK NS $414.00 ---- Fixed $479,00 $526.90 Fixed $534.00 $587.40 1-2pnces are subject to change *** Page 3 of 4 FRM-72-32 / Rev 25 / 01.07.16 / Law Enforcement Agency Price List ..... ... ........... .. ... - - ------ --- - GLOCK, Inc. USA .... . ..... — - ---- ............ . 10) IOCK Smyrna, GA MOH2 USA I Te 41 7"70 452 12C2 PERFECTION ."..glock.com Fax 770,133 8719 Law Enforcement Agency Price List GLOCK, Inc, 6000 Highlands Parkway, Smyrna, GA 30082, Phone: 770-432-1202 Fax: 770-433-8719 GLOCK Magazines (All Models) CLOCK G26,G27,G33 VV/ + floorplate & G42/G43 6rd VV/ EXT GLOCK G18 33rd Magazines GLOCK 22 (22rd) Magazine GLOCK Magazine Loader CLOCK Sport Combat Holster GLOCK Sport Duty Holster GLOCK Magazine Pouch GLOCK Field Knife Black wl Root Saw GLOCK Field Knife Dark Earth w/Saw CLOCK Field Knife Grey w/Saw GLOCK Field Knife BFG w/Saw GLOCK Entrenching Tool w/ Pouch GLOCK GTL 10 CLOCK GTL 21122 CLOCK GTL 51/52 GLOCK Pistol Case GLOCK Pistol Case w/ Lock $21.00 $30.00 $32.00 $32.00 $3.00 $9.00 $15.00 $7,00 $21.00 $21.00 $21.00 $21.00 $34.00 $75.00 $227.00 $794.00 $18.00 $30.00 Note: Magazines being purchased by Individual Officers may only be purchased with a pistol purchase, and must be the same model as the pistol being purchased with a maximum of 6 per order. *** Prices are subject to change *** Page 4 of 4 FRM-72-32 / Rev 25 / 01.0716 / Law Enforcement Agency Price List 13 14 City of Tukwila Allan Ekberg, Mayor TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: February 1, 2017 SUBJECT: Public Safety Plan Siting Advisory Committee Framework ISSUE The Public Safety Committee and Committee of the Whole reviewed the draft framework for the Public Safety Plan Siting Advisory Committee and asked staff to return with a more formal document and more specifics as to the responsibility of the committee. BACKGROUND Staff took comments provided at the January 23 meeting and developed a more formal charter, similar in format to the charter developed for the Public Safety Bond Financial Oversight Committee. Most of the language remains the same as what was presented on January 23, with the addition of specifics on the committee's responsibility and an edit that reflects Council's desire to appoint three of the four community members, with the mayor appointing one. In addition, staff had further conversations with the City Attorney who indicated that advisory committees such as this one do not have similar responsibilities as elected officials when it comes to issues of quasi-judicial decisions. Because this body is simply offering the City advice and will not be making decisions, they are not subject to similar restrictions as City elected officials. The ultimate siting decisions rest with the councilmembers and cannot be ceded to an advisory committee. The City attorney drafted the language in section 11 titled Ethics Policy and Advisory Committee Limitations. Proposed timeline: Staff recommends moving out the timeline from what Council reviewed on January 23 in order to ensure that recruitment is effective and people have clear expectations as to what serving on the Committee entails. Until the charter is approved via consensus, it is recommended that we hold off on advertising for this effort. Assuming there is consensus at the February 13, 2017 Committee of the Whole to move forward with the Siting Advisory Committee as described in the attached charter, the following timeline is proposed: • Recruitment for the four community members will begin February 15 through the E- Hazelnut, social media and web posting. Information on recruitment will be included in the February Tukwila Reporter to be published on March 15. We will also recruit at the first Public Safety Plan open house, currently scheduled for March 18. Closing for recruitment will be Friday, March 31. Staff will present information on the applicants at the April 3, 2017 Council meeting, as well as the Mayor's appointment, and Council will make a determination as to their three appointments by motion at the March 20 Regular Meeting. • The Council President would appoint the two Councilmembers to the Committee to be approved by motion at the April 3, 2017 Regular meeting. 15 INFORMATIONAL MEMO Page 2 The Siting Advisory Committee would have its first meeting by April 30, 2017 on a mutually-agreed upon date. While this timeline does not allow us to have the Committee seated prior to the first Public Safety Plan open house, it does ensure a fair process that allows community members to clearly understand the expectations around serving on this committee and provides us with the opportunity to recruit potential members in person at the first open house. RECOMMENDATION The Public Safety Committee is asked to assist staff in refining the Committee and forwarding it on to the Council meeting on February 13, 2017 for full Council discussion and consensus on the framework for the Siting Advisory Committee. 16 DCouncil Agenda ltems\Communications\PS Siting Advisory Com Memo 2-6 PS Comm.doc City of Tukwila Public Safety Bond Siting Advisory Committee Charter 1. Background - Public Safety Plan The City of Tukwila developed a comprehensive Public Safety Plan, which has two general components: Public Safety Bonds: On the November 8, 2016 General Election, voters of Tukwila approved issuance of genera[ obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically deficient fire stations (Stations 51, 52 and 54) • Guaranteed funding for fire equipment and apparatus for the life of the 20-year bond • Construction of a Justice Center to house the Tukwila Police Department and Municipal Court. Public Works Shops Replacement: The City's shops will be replaced by allocating an equal amount of funds from the General Fund and Enterprise Fund to cover the cost of constructing the new facility. 2. Charter Purpose The purpose of this Charter is to ensure a shared understanding of the role of this committee and provide clear direction to Staff, Advisory Committee members and the Community as to the role of this group. 3. Committee Purpose The Tukwila City Council and Administration share the common goal of ensuring robust community engagement regarding the siting of the facilities included in the Public Safety Plan. As such, the City will appoint and staff a Siting Advisory Committee that will provide input and advice to City officials throughout the siting process, particularly with regard to the Justice Center. While fire station locations are data-driven to ensure optimum response times, and while the Public Works facility will be constrained by acreage and zoning requirements, these facilities can also benefit from the Siting Advisory Committee. 17 It is important to note the distinction between the Siting Advisory Committee and the Public Safety Bond Financial Oversight Committee. Both are important efforts to ensure community oversight and review, but have distinct purposes and roles in this effort. 4. Committee Responsibilities • Meet regularly to review outreach efforts, provide advice on strategies and tactics for outreach, and key audiences. • Participate in public outreach efforts such as town hall meetings, review feedback generated by the community and verify that common themes heard from the community are being incorporated into siting decisions and facility plans when feasible. • Provide the City Council with feedback about the physical siting process and outcomes. • Provide the City Council with outreach advice, such as reviewing materials and identifying other groups to contact. • Review potential sites and provide feedback. S. Committee Structure and Membership The Committee shall have seven members comprising two members of the City Council, the Public Works Director, and four community members, including at least one from the business community. The Mayor will appoint one community member and the Council will appoint the other three. Members shall serve for terms of two years. Community members maybe reappointed for additional terms, if needed. The two seats held by members of the City Council will be appointed by the Council President during his or her term and may be annual appointments. All members shalt serve without compensation. The Committee will choose its chair and/or co-chairs, who will serve on an annual basis. The Committee shall continue in existence until each facility is constructed and fully occupied. 6. Appointment Process The City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions Application Form available on the City website. Applications will be reviewed by the Mayor and the City Council's Public Safety Committee. The Mayor's recommendation and Finance and Safety's recommendation will go forward consecutively to the Committee of the Whole. Volunteers for 1 P City Boards, Commissions, and Committees are subject to a background check and conflict of interest statement. 7. Bylaws The Committee shall adopt bylaws regarding its internal organization, including the following: • A provision for electing a Chair and a Vice-Chair, as well as any other officers deemed necessary by the Committee. • All meetings will be open to the general public. • A majority of active members shall constitute a quorum. • Reports and/or recommendations to the City Council must be approved by a majority of active members of the Committee. 8. Meetings The Committee shall determine its meeting schedule according to the flow of information to evaluate. Meetings will be held at a time and place that work for all members of the committee. This could change depending on where the City is in the process of each facility. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, then the Committee shall define the member as inactive and inform the Council of its action. 9. Committee Reporting The Committee shall report to the City Council on its activities at a minimum of once every six months. at a Committee of the Whole or Regular meeting. The Committee may choose to report more frequently to the City Council either in-person or in written format. In addition, the Committee will report to the City Council in advance of a Council decision related to siting and after significant community outreach events in order to provide an overview of the feedback received at the event. 10. City Support The City will provide the Committee with reasonable technical and administrative assistance, including: • Adequate staff support to ensure the Committee's success • Preparation and distribution of agendas and minutes • Provision of relevant documents such as siting reports, outreach plans, collateral materials and other reports requested by the Committee. We, • Provision of a meeting room • Provision of a space on the City website and digital records center for public access to agendas, minutes, reports, and any other relevant information. 11. Ethics Policy and Advisory Committee Limitations As appointed officials, members of the Committee are subject to the City's Code of Ethics (TIVIC 2.95), and they will be held to the highest ethical standards. Further, in the spirit of transparency, the Committee will abide by the rules and standards set forth in the Open Public Meetings Act (OPMA). Committee members are appointed to study and provide comments and advice to the City Council on siting. The Committee is not authorized to act on behalf of the City Council, nor is the City Council bound by the Committee's recommendations. The final decision on siting will be made by the City Council. The Committee serves the general interest of the public and not any personal or special interest. Committee members are required to sign a conflict of interest statement and to disclose any potential conflicts that may arise during the course of service. 12. Member Termination The City Council retains the right to remove a Committee member for specific reasons such as, but not limited to: • The member has been declared inactive due to missing two or more meetings without cause. • The member has been found to violate a provision of the Code of Ethics (TMC 2.95) If a member is removed from the Committee, the community will be notified of the vacancy and the City Council and/or the Mayor, depending on which seat is at issue, will appoint another qualified person to the Committee perthe process outlined in Section 6 of this Charter. 20 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications & Government Relations Manager CC: Mayor Ekberg DATE: January 31, 2017 SUBJECT: Format for Public Safety Plan Monthly Reporting to Council ISSUE Implementation of the Public Safety Plan is a complex project involving many planning stages, processes, and Council actions. Staff strives to communicate frequently with the City Council regarding the status and activities associated with the Plan. Staff proposes a monthly written report to the City Council including information on status, upcoming activities, and a projected annual schedule. This report will then be included in the agenda packet of the first Regular Meeting every month. As projects begin to take further shape, this document will ultimately morph into building-specific updates with additional information on schedule, budget, and other updates and milestones specific to each discrete project. RECOMMENDATION The Committee is asked to review and provide feedback on the draft report to ensure that it is a successful communication tool that meets the Council's needs. The Committee of the Whole will then be asked to review the proposal at the February 13, 2017 meeting. ATTACHMENT Draft monthly report to Council on the Public Safety Plan 21 22 TUKWILA PUBLIC SAFETY PLAN Monthly Update January, 2017 Overall Plan Outreach • Enviro|ssues,3hie\s[}b|etz Johnsen /SCU\and the Communications Division are finalizing the detailed outreach plan to present tothe City Council On February 13. • Envirolssues and the Communications Division met with Global2Local and Forterra to develop the specific outreach program around the PSP with the CVnornunhy Connectors. • First Open H0V58 scheduled for March 18, 10:00 to 12:00 at Fire Station 54. w Recruitment period extended through February 28tOachieve a larger pool of applicants. Siting Advisory Committee � initial framework discussion with Council on January 23. Staff tasked tOgU back and develop more detailed framework for Council review by the Public Safety Committee February 6 and, assuming Committee concurrence, COW on February I3. Near-term Council Decisions and Key Dates 0 February 6 — Council to be introduced to FACETS and the work they are doing on fire station analysis — at both Public Safety Committee and full Council. • February I3— Council presentation on the outreach plan • February 21 —She selection and discussion of draft siting criteria begins at Public Safety Committee; potential concurrence on draft criteria at February 27 COW • March 6 — Council review of architect/engineering contract begins at Public Safety Committee; potential COW on March 27 and contract approval at April 3 full Council. Fire Stations Siting w Station 5l site selected; FACETS studying data to determine general areas for siting Of 52 and 54 that preserve response times and programming (size of stations). Architecture and Programming 0 Statement of Qualifications for Architect and Engineering (A/E) services received, interviews tO occur in February with Council action iD March and April. Internal teams meeting to discuss programming needs and wants to be prepared when A/E folks come on board. Design and Permitting • Phases scheduled to begin for 51 in May, 2017. • Phases scheduled to begin for 52 and 54 in December, 2017. Bidding and Construction • Phases scheduled to begin for 51 in April, 2018. • Phases scheduled to begin for 52 and 54 in April, 2018. Justice Center Siting • Draft siting criteria in process; to be presented to Council in February, vetted through community in March and finalized in April. Architecture and Programming • Phases scheduled to begin in July, 2017. Design and Permitting • Phases scheduled to begin in November, 2017. Bidding and Construction • Phases scheduled to begin in October, 2018. Public Works Facility Siting Architecture and Programming • Phases scheduled to begin in February, 2018. Design and Permitting • Phases scheduled to begin in June, 2018. Bidding and Construction • Phases scheduled to begin in September, 2019. 24 Council Action Target Next Steps — Next 12 Months January 0 Siting Advisory Committee (January 23 COW) February • FACETS (fire analysis study) introduction and overview (February 6, Public Safety Committee &Full Council) • Monthly reporting format (February 6 Public Safety, February 13\ • Siting Advisory Committee (February 6 Public Safety Committee, February 13 COW) • Outreach plan overview (February 13COW) • Site Selection Process and Initial Draft OfJustice Center Siting Criteria (February 21 Public Safety Committee, February 27COW) March • Open House (March 18, lO:OO— 12:00 03 Fire Station 54) • Fire Stations: Architect Selection and [Ont[8Ct (Public Safety Committee March 5, [OVV March Z7, Final passage April 3). • Financial Oversight Committee Appointments (March 21 Finance Committee, March 27 COW) • Disadvantaged Business Enterprise (DBE)discussion and consensus Vndirection April • Siting Advisory Committee Appointments • Finalize Justice Center siting criteria May • Fire Stations: GC/CM CPAR8—FS General Contractor — two rntg5 for this topic o l) approval to pursue GC/CM process, o 2) approval Of selected contractor and contract amount • FACETS work complete and presented tVCouncil June 0 Open House July • Justice Center: Architect Selection • Advisory Committee Report (at minimum) August September October 0 Justice Center: GC/CM CPARB—FS General Contractor — two [ntgs for this topic o I) approval tV pursue GC/CM process, * 2) approval of selected contractor and contract amount • Open House • Justice Center: Final site selection November 9 Fire Stations 52 and 54 final sites selection December 0 Advisory Committee Report (at minimum) Tukwila Police Department Finance and Safety Committee Quarterly Information Brief 4th Quarter, 2016 Finance & Safety Quarterly Information Brief 4th QUARTER HIGHLIGHTS LJ Staffing •'• Academy Graduation • K9 Apollo's Graduation LJ Recognition ❖ Employees Of The Quarter ✓ Ana Beard ✓ Ken Hernandez Finance & Safety Quarterly Information Brief 4th QUARTER HIGHLIGHTS UCommunity Outreach ❖ Visit To Tukwila Resident ❖ Refugees /Immigrants Safety & Security Presentation • KC Law, Safety and Justice Committee Presentatio ❖ Shop With A Cop ❖ International Rescue Committee Presentations ❖ Partnerships With Youth LINC ❖ Facebook /Twitter ❖ Operation Warm N Coat co Finance & Safety Quarterly Information Brief 4th QUARTER HIGHLIGHTS USignificant Operations & Events ❖ Spillman Go Live ❖ Operation Cross Country ❖ Foster HS Diversity March ❖ Major Investigations ❖ Black Friday and Day After Christmas Operations ❖ Fallen Tacoma Officer Memorial Service ❖ Buyer Beware Emphasis ❖ Retreats/Conferences/Trainings Finance & Safety Quarterly Information Brief Questions? 32