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Home My WebLink AboutReg 2017-02-06 Item 4F - Contract Amendment #2 - 53rd Avenue South (South 137th-South 144th) with KPG for $79,858.20COUNCIL AGENDA SYNOPSIS nitials Meeliq 1.)ale Prepared by M( ' Ma revien�,� Council reviev 02/06/17 BG F-1 Resolution Altg Dale Qh ❑ BidA)Pard Altg Date [:] Public Heai-iti Altg Dale ❑ Olber Altg Date . . ............... . .............. SPONSOR ❑ Council ❑ Mayor ❑ [IR ❑ DCD ❑ finance ❑ Fire ❑ 17' ❑ P&R ❑ Police E PIV SPONSOWS Contract No. 15-159 with KPG, Inc. provides design services for the 53rd Ave South SUMMARY Improvement Project. Now that the roadway layout has been determined, there are 19 locations where additional right-of-way or easements are needed. KPG's supplement will cover the services needed for the acquisitions. Council is being asked to approve KPG's Supplement No. 2 to Contract No. 15-159 in the amount of $79,858.20. Ri,"N'l I �WED BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte E Transportation Cmte F-1 Litilitles Cmte E]Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DA'I'E: 01/24/17 COMMI.1 1'1,.'E CHAIR: KATE KRULLER RECOMMENDATIONS: S]1()NS()ik/Ai),%1IN. Public Works Department C0N1N11'JT13V Unanimous Approval; Forward to Consent Agenda COST IMPACT/ FUND SOURCE Exi,r1ND1TLJ1U'1 Rl?Qullzi,]) AmOLM, BUDGETED APPROPRIATION REQUIRED $79,858.20 $98,000.00 $0.00 Fund Source: 103 ARTERIAL STREET FUND (PAGE 3, 2017 CIP) Cominents: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 ITEM NO. 4.F. 93 STAFF SPONSOR: BOB GIBERSON 02/06/17_ A(;FNDA ITEM TITLE 53,d Ave S Improvement Project Right-of-Way Supplemental Agreement No. 2 with KPG ❑ Discussion Aft ,g Dale ❑ Motion Alt ,g Dale 02106117 F-1 Resolution Altg Dale ❑ Ordinance Aft ,g Date ❑ BidA)Pard Altg Date [:] Public Heai-iti Altg Dale ❑ Olber Altg Date . . ............... . .............. SPONSOR ❑ Council ❑ Mayor ❑ [IR ❑ DCD ❑ finance ❑ Fire ❑ 17' ❑ P&R ❑ Police E PIV SPONSOWS Contract No. 15-159 with KPG, Inc. provides design services for the 53rd Ave South SUMMARY Improvement Project. Now that the roadway layout has been determined, there are 19 locations where additional right-of-way or easements are needed. KPG's supplement will cover the services needed for the acquisitions. Council is being asked to approve KPG's Supplement No. 2 to Contract No. 15-159 in the amount of $79,858.20. Ri,"N'l I �WED BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte E Transportation Cmte F-1 Litilitles Cmte E]Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DA'I'E: 01/24/17 COMMI.1 1'1,.'E CHAIR: KATE KRULLER RECOMMENDATIONS: S]1()NS()ik/Ai),%1IN. Public Works Department C0N1N11'JT13V Unanimous Approval; Forward to Consent Agenda COST IMPACT/ FUND SOURCE Exi,r1ND1TLJ1U'1 Rl?Qullzi,]) AmOLM, BUDGETED APPROPRIATION REQUIRED $79,858.20 $98,000.00 $0.00 Fund Source: 103 ARTERIAL STREET FUND (PAGE 3, 2017 CIP) Cominents: MTG. DATE RECORD OF COUNCIL ACTION 02/06/17 MTG.DATE. ATTACHMENTS 02/06/17 Informational Memorandum dated 01/20/17 KPG Supplement Agreement No. 2 to Contract No. 15-159 Minutes from the Transportation & Infrastructure Committee meeting of 01/24/17 93 M, pity ity of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director TO: Transportation and Infrastructure Committee .117 FROM: Bob Giberson, Public Works Director,," BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: January 20, 2017 SUBJECT: 53rd Ave South (S 137th St — S 144th SO Project No. 99110301, Contract No. 15-159 Amendment No. 2 ISSUE Approve Contract Amendment No. 2 to Contact No. 15-159 with KPG, Inc. for real estate acquisition services. BACKGROUND KPG's Consultant Agreement No. 15-159 consists of developing project plans, specifications, and cost estimates for the 53rd Ave S Project. The original agreement did not include real estate acquisition services since the preferred design layout had not been completed. The project is now at the 60% design level and real estate acquisition needs are now known. DISCUSSION The 60% design identified 19 locations where additional right-of-way or easements will be required. The additional right-of-way and easements will allow for radius returns, utility placement, retaining walls, sidewalk, and landscaping. Each acquisition is relatively minor. Staff, working with KPG, have developed a supplemental scope for the required acquisitions and easements for the 19 locations. The total fee for this additional work is $79,858.20. FINANCIAL IMPACT A total of $98,000 is budgeted for right-of-way acquisitions in the CIP. Council is being asked to approve Supplement No. 2 to Contract No. 15-159 with KPG, Inc. in the amount of $79,858.20 for the 53rd Ave S Project and consider this item on the Consent Agenda at the February 6, 2017 Regular Meeting. Attachments: KPG Amendment No. 2 W',PW Eng\PROJECTS\A- RW & RS ProjecW53rd Ave S (99110301)\Design Consultant SelectiomInfo Memo Amendment 2.docx 95 City of Tukwiia Agreement Number: p, sG1 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and KPG Inc. That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide right of way services in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $79,858.20 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $655,589.69 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of 120 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST)AUTH E NTI CATE D Printed Name: APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page I of 1 97 MM, City of Tukwila 53,d Avenue South S 144 th Street to S 137th Street Supplement No. 2 — Property Acquisition Services KPG Scope of Work January 9, 2017 PURPOSE: This supplement is provided to provide right of way and easement acquisition services for the 53rd Avenue S project. Following completion of the selected roadway alternative, it has been determined that additional property rights are needed on 19 parcels along the project corridor in order to accommodate required retaining walls, luminaires, utility vaults, and curb returns. Work includes obtaining additional title reports that were not anticipated in original scope, administrative offer summaries to determine value, property negotiations, and closing for required easements and right of way as described herein. City of Tukwila Page I of 2 KPG S3" Avenue South 11912017 99 SCOPE OF WORK: Task 8 Right of Way Calculations 8.4 Right of way acquisition services will be provided by RES Group Northwest under subcontract to the Consultant in accordance with the scope of work, assumptions, and deliverables included as Attachment 1. School district negotiations will be performed by the City and is not included in this scope of work. The level of effort for negotiation of each parcel is lower than is typical for this type of project in order to meet project budget constraints based on the assumption that this will be a straight forward acquisition with minimal negotiations required. Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: o Obtaining title reports and providing final right of way / easement legal descriptions and exhibits beyond the quantity estimated in the scope (19 parcels) + Providing additional property appraisals and negotiations * Providing additional permitting or environmental studies + Providing additional design services + Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila Page 2 of 2 KPG 100 53' A venue South 11912017 HOUR AND FEE ESTIMATE Project: City of Tukwila 53rd Avenue South Supplement No. 2 - Property Acquistion Services EXHIBIT B KPG • Architecture • Lundscape Architecture • Civil Engineering • Task Description *Labor Hour Estimate Project Manager $ 184.79 Senior Project 3 Design Survey i Senior Office Engineer Engineer Eng / LA Technician Crew Adrnin Admin 157.13 $ 113.12 <$ 100.57 ; $ 81.72 `$ 151.66 $ 106.86 I $ 71.96' Total. Budget Budge Task 8 - Right of Way Calculations 8.4 Support property negotiations by RES Group Title Reports (7 parcels) Valuation, negotiations, and closing - RES Group Reproduction 666.20 3,500.00 75,692.00 Task Total 0 0 4 0 0 0 2 0 $ 79,858.20 Total Estimated Fee: $ 79,858.20 1/9/2017 i ff"A SCOPE 0FWORK_ AND COST ESTIMATE: KPG Inc., City of Tukwila, n] Avenue South PROJECTOVERVIEW AND SCOPE OF WORK &PGbm,im the ( consultant with RES GROUP NW(0ESGNW) serving asasub-consultant oil the project for City of Tukwila. The City v of Tukwila, 53 Avenue South Project will impact approximately 15 properties, preliminary review identified 15 single family remkeudoJ properties. D is anticipated that 4out of 15 properties owners will dedicate the right of way needed for the project mthe City. These will be strip take acquisition for the purposes of residential okeo1 improvements to include curb, gutter, sidewalk, and i1h.1111inations. This scope and fee is based oil limited information provided by the Prime dated l/4/20]7 and may be adjusted in the futunc. The project is currently funded with T18 (Transportation Improvement Board) funds from State of lYmobingtno. All right of way acquisition cost will be funded with City funds only. 8E8GNYV"s conoprcbcoai*u knowledge of the state and federal 1uv/ and administrative regulation, coupled with our experience on complex projects, enables uytu work cooperatively with agency staff 10 find simple and cost-effective ways 10 accomplish City's objectives. Priorities will bc based ou the City's plan schedule, level of impact, acquisition time, and complexities. Preliminary Right-of-Way Services TITLE REVIEW, CLEARING AND CLOSING RESGNW will review Prime supplied ddc reports for affected parcel and provide Title Review Memos identifying all potential encumbrances 10 project icxno members. U is anticipated that all strip take acquisitions for this project .vi||beundcr$]O,00Oundwi||no1ruuuincpodiulcunvuyoncomfrunndcedoof boo1m nor u waiver from tile property owners. DE8ONYVwill assist iu facilitating in-house closing on {ovv impact parcel or manage closing through escrow should those services become necessary. Valuation Services TRUE COST ESTIMATE FmUovn� review of the daht o�vuv p)uu` DESGNV will prepare a True cost estimate parcel work sb�c1 uud(A(]�)/�douioio�uive Offer summaries for the impacted parcels. Project Management Services E0E5GN\Y staff management will review all documents, files, rnupa, title reports, legal descriptions and other information provided. Staff manager will prepare project schedule or the right of way phase. Monitor and update the schedule uy needed, report on progress reports including ideuhfica1ionofwork pedb000d and discuss of potential problems that may rise, including issues o[resolution. Staff manager will keep constant quality iu coordination with the Prime's Project Manager. 1913 6th Street, Kirkland, WAS8O33 0245 Lander Street #2O2. Seattle, WA98134 Group Northwest AcooisitiooScmices RIGHT-OF-WAY DOCUMENTATION, NEGOTIATIONS AND kLSGY�lYniU assist the City in developing all btkzo in accordance with the City's manual for acquisition of impacted properties. DBS0NYVwill draft tile acquisition docunncn(s uaio�Cityupproved fbnns or QC any forms that are created direoUvhvCity staff for pre-acqUiSiti011 review, before any offers are made to property owners. RESGNW agents will act in good faith at all times and never coerce owners inall attempt to settle the puroci All negotiations will aknt with an in-person presentation of all offers when feasible. We will identify property owner isnuuw, concerns and differences eodv on and document that information in the individual parcel negotiation diary. KE3GNYY will work with City staff throughout the negotiation process with the property owner until settlement is reached. Cost Estimate Puvmud 10 DEBGNVV for its professional services is not dependent upon outcome, the amount or terms of any agreement reached for the property, or on any contractual arrangement between tile Prime and any third party. Prime agrees Ncompensate RESGNW for actual professional services rendered as follows: Our fees for services are calculated based upon thc upp|ioob|c hourly rates for those professional who perform the work-at-hand. The lC8 billing rate is $109.00 per hour for all tasks performed under this agreement. In addition, necessary mileage will be billed at $0.535 per mile (2017 IRS mileage rate) Senior Acquisition Agent: NEGOTIATION Senior Acquisition Agents: R/\Y Acquisition 45 hours per parcel sl] Dmnation/Dedi cation l5 hours per parcel X4 PROJECTNIANAGEMENT Project Manager: 4 hours per parcel x 15 TITLE REVIEW AND CLEARANCE / CLOSING Senior Acquisition Agents: 3 hours per parcel xl\ ODC / Other Direct Cost (mileage and postage) 40 hours @$109 per hours = S 4,360 495 hours @ $]09 per hours = $53,955 60 hours na, $109 per hours = S 6,540 S 700 TOTAL ESTIMATED COST: S75,652 1913Om Street, Kirkland, WA88O33 824S Lander Street #2O2' Seattle, WAS81J4 0 pk206-457'5581 FA www.reagnw.com 40 Group Northwest Acquisition and Relocation Services KPG Inc. RES GROUP NW 1913 6M Street, Kirkland, WA 98033 624 S Lander Street 4202, Seattle, WA 981.,34 - M ph, 206-457-5681 0 www.resgnw.corn 105 106 Transportation Committee Minutes ...................................................................................... ............................... January 24, 2017 C. Contract Amendment: 53rd Avenue South (South 137th Street through South 144th Street) Staff is seeking Council approval of Supplement 2 to Contract 15 -159 with KPG, Inc. in the amount of $79,858.20 for real estate acquisition services for the 53rd Avenue South Project. The design is now at 60% and 19 locations were identified where minor additional right -of -way or easements are required. The total budget for right -of -way acquisitions is $98,000. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENT AGENDA. D. Project Update on South 1601h Street Speed Cushion Pilot Project Staff updated the committee on a plan to pilot the installation of speed cushions on South 160th Street from 42nd Avenue South to 5151 Avenue South. Speed cushions are humps or tables that include wheel cutouts for emergency vehicles. Speed data will be collected both before and after installation to assess the impact of the pilot project. The costforthe cushions and signs is $33,197.40 which will come from the $75,000 Traffic Calming budget. Staff plans to conduct outreach with impacted residents to notify them of the pilot and request feedback. Councilmember Quinn noted that traffic calming is requested by residents city -wide and asked that there be strong, defensible rationale for the locations of pilot projects such as this. Staff is purchasing two more mobile radar speed units to better assess needs around the city. Chair Kruller also noted that there are speed issues around the city, particularly near schools, and is interested in piloting the cushions in other areas as scion as practical. DISCUSSION ONLY. E. Purchase of Water Hydrant Saver Staff is seeking Committee approval of a Stanley Hydrant Saver in the amount of $6,022.50, funded from the Water division's small tools and minor,equipment budget. This is a hydraulic impact wrench that will make fire hydrant value seat removal more cost effective and safer for the operator. COMMITTEE UNANIMOUS APPROVAL. F. Contract Closeout - 2015 Central Business DistrictSanitary Sewer Rehabili G. Staff is seeking Council approval "of contractcompletion and release of retainage to the Michels Corporation in the amount of $509,310.89 for the 2015 Commercial Business District Sanitary Sewer F e'habilitatiorr Project. This project installed approximately 6,510 lineal feet of cured -in- place liner within the right -of -way of Andover Park East, Industry Drive, Minkler Boulevard and private easements. UNANIMOUS, APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CON SENT AG E N DA. Staff is seeking. Council approval of contract completion and release of retainage to the Frank Coluccio Construction Company in the amount of $164,093.54 for the Crystal Springs Emergency Surface Water Repair Construction Project. This project constructed emergency repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and 511t Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR CONSENTAGENDA. 107