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HomeMy WebLinkAbout2017-01-23 Committee of the WholeTukwila City Council Committee of the Whole Meeting City Hall Council Chambers January 23'3017-7:OOP.m. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Robertson called the Tukwila City Council meeting to order at 7:02 p.m. and led the audience in the Pledge ofAllegiance. OFFICIALS Present were Dennis Robortson, Council President; Councj|memberaJoe Ouffie, Verna Sea[ KadhyHougandy. Oe'Sean[Juinn. Kate NruUer. Thomas McLeod. CITY OFFICIALS Allan Ekberg, Mayor; David C|ine, City Administrator; Rachel Bianchi, Communications and Government Re|ationsK8anager� Jack Pace, Community Development Director; Lynn Miranda, Senior Planner; Rick Mitchell, Acting Deputy Chief of Police; Chris Partman, Community Oriented Policing (COP) Coordinator; Laurel Humphrey, Council Analyst; Francesca Siegler, Deputy City Clerk. SPECIAL PRESENTATIONS a. 2OiG Business Flecyo|mrofthe Year: ProtinmmSpods Lynn Miranda, Senior Planner, shared that the Tukwila Business Recycling Program provides assistance to businesses in order to achieve greater neuyc|ing, resource conservation and waste prevention success. During 2016. the program assisted approximately OG businesses with on-site maetinga, visits and/or walk- throughs. It is estimated that approximately 4,700 cubic yards are now recycled per year because of new containers and new recycling dumpahers. As part ofthis effort. the Tukwila GreenVVorks program acknowledges businesses with outstanding recycling and waste prevention programs. The Tukwila Business Recycler of the Year is selected from among the GreenWorks members. This year the City has recognized Protime Sports as the 201G Business Reoyo|erof the Year. Ms. Miranda provided background on the company and their excellent recycling program. Pnodme Sports is a manufacturer ufcustom branded sports uniforms, with an estimated $Q million in annual sales. They import baseball, softbaU, basketball and soccer uniforms from Taiwan and China, then print custom |ogos, numbers, and names on the uniforms and ship them directly to clubs and sports organizations around the country. ProtimaGports has been located within the City since 2UO7and employs approximately 38 people on site. Highlights of Prutime'a recycling program include: • 75% recycling rate that includes recycling of plastics, meba|, bagy, cardboord, toner cartridges, paper, cans and bottles. • New plastic bag and plastic pallet wrap collection program, and an added second dumpster for necyo|ob|eo on site. • Reusable materials include: wooden pallets, office supplies, and incoming shipping supplies and boxes. • Water stations provided for employees to use to refill their refillable water bottles. • Purchase recycled content supplies: boxes, folders, mailing envelopes, and toiletries. • Staff are included in recycling education and are encouraged to provide input on ideas to recycle or reuse more. Tukwila City Council Committee of the Whole Minutes January 23.2017 Page 2of7 Mayor Ekberg recognized Protime Sports with the 2016 Tukwila Business Recycler of the Year award for their outstanding efforts toconserve landfill npaoe, reduce energy uma, conserve natural nasources, and save money. Mayor Ekberg thanked John Moore, President, and Travis Davis, Accounting Supervisor, for their hard work to boost recycling and their continued commitment to the environment. Ho noted the award is made of recycled glass. John [Noore, ehenad that Prodme Sports in proud to be a member ofthe community. AddidonaUy, he thanked Travis Davis for his hard work that contributed to the successful program. PUBLIC COMMENTS Dennis Martinez, 4660 South 1O(yxStreet, commented on the construction bond meeting with the school district last week. It is projected that within five years there will be over $60 million in public work projects available. Mc Martinez stressed that our infrastructure needs support; therafone, there is a great opportunity for plumbers, e|eotricians, iron workena, cement masons and carpenters. He explained that the President of the United States met with union leaders and strongly promotes the hiring and training of skilled individuals. Mr. Martinez expressed that there is a |eok of skilled trade workers in the Puget Sound area, and he is working to help promote further education for the youth in schools. SPECIAL ISSUES a. An Interlocal Agreement for the Valley Narcotics Enforcement Team (VNET). Councilmember McLeod stated this item was discussed at the Public Safety Committee meeting on January 17.2O17. The committee members were unanimous in recommending approval. Rick K8itoheU, Acting Deputy Chief of Police explained this is on inhar|oca| agreement for the Valley Narcotics Enforcement Team (VNET). VNET has been in existence for many years with member agencies from Auburn. Federal VVay, Kent, Renton, Tukwila, Seott|e, and the Port of Seattle. The team works with the Drug Enforcement Administration (OEA) on mid-to high-level narcotic investigations in the South King County region. VNEThae resulted in more effective pooling of personnel, improved utilization of funds, reduced duplication of equipment, improved tnaining, development ofspecialized expertise, and increased capacity to investigate and enforce narcotics crimes. The Department of Justice (DDJ) has a new requirement that all task forces working with the DEA, such as VNET, have a signed |nher|ooa| Agreement that will be renewed every 12months. Chief Mitchell explained that VNET would become out of compliance with the DOJ until the agreement has been renewed. A current |ntar|noa| Agreement ie also required for disbursements of federal seizure funds. Chief Mitchell responded to Councilmember Duffie's request to clarify how the program is funded. He explained that salary and overtime for the City's detectives who serve on VNET are reimbursed from federal funds. Councilmember Seal referenced the following statement made in the January 17, 2017 Public Safety Commibeemeedngminutaa:''Counni|memborC)uinnnotedthatifthoDeportmentofJuotioeshou|dmake eignifivantpo|ioychangesduetotheohanginQFedora|odministradon.thoagreementehou|dbens- exeminadatthetimeofthenextrenevvo|period^ Councilmember Quinn ask staff to share why the VNET is important to Tukwila. Chief Mitchell stated that the program primarily focuses on high-level drug dealers. Narcotics trafficking is regional-wide issue spanning multiple cities. Tukwila has its own narcotics team that works hand'in'hond with VNET. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. Tukwila City Council CommhteaofdmWhole Minutes January 23.2O17 Page 3of7 b. Ordinances (9) and resolution (1) updating the Tukwila Municipal Code relating tothe City's Commissions and Advisory Boards /Committees. City Administrator, David C|ine, explained these items would update the Tukwila Municipal Code to incorporate beat practices as guidelines for the City's Boards. Commissions and Committees. The City Administrator is asking for Council's direction on how they would like to process these updates. Counoi|mamber Seal asked for clarification regarding which of the Board a/Commissions/Committe*s have draft ordinances. Rachel Bianchi, Communications and Government Relations Manager, explained that each board, with the exception of the Human Services Advisory Board, have had e chance to review the proposed changes. Councilmember McLeod stated he is in favor of these items going through the Council committee process for review of the beat practices guide|ines, particularly the sections dealing with appointment procedures. Counci|memberKruUnraskedetafftoo|arih/ohangostothe^GtudentRepreaentadon^|onguageinvorioua ordinances. Ms. Bianchi explained the goal of the language is to encourage student participation; however, the specific language is open for further discussion when the ordinances are sent to committee. COUNCIL CONSENSUS EXISTED T{]MOVE THESE ORDINANCES (9) AND RESOLUTION (1)TO THE NEXT COMMUNITY DEVELOPMENT AND NEIGHBORHOODS COMMITTEE MEETING. c. Council consensus on the framework for the Public Safety Plan Siting Advisory Committee. Councilmember McLeod stated this item was discussed at the Public Safety Committee meeting on January 17.2O17. The committee members were unanimous to move it forward for Council discussion. Ms. Bianchi explained the City will establish a Public Safety Plan Siting Advisory Committee to provide advice to City officials and ensure robust community engagement. The proposed framework for the Public Safety Plan Siting Advisory Committee includes: Responsibilities —The Siting Advisory Committee will meet regularly to review and provide strategic advice on outreach efforts, as well as to review feedback gathered from the community and verify that major themes are incorporated into siting decisions. Members are encouraged to participate inadditional community and Council meetings throughout the siting process. Committee Make Up —TheCommittoeuhaUhaveeevenmemboranomprisinghwomembersoftheCity Council, the Public Works Director, and four Community members, of which at least one must be from the business community. Language was added based on discussions at the committee meeting, which states that Committee members shall be subject to TMC chapter 2.95, "Code of Ethics for Employees and Appointed Officials". Meeting Schedule — The schedule would be determined based on the flow of information available to evaluate. Staffing — The City will staff this Committee via the Communications Diviaion, which is the lead on outreach and education regarding the Public Safety Plan. Timeline — Recruitment dates would be from January 30, 2017 through February 28, 2017. Applicant information would be presented to Council nn March 0.2017. The Council President would appoint the two Councilmembers by motion at the March 20, 2017 Regular meeting, and the Siting Advisory Committee would have its first meeting by March 31.2O17. Councilmember McLeod asked staff to help clarify Committee responsibilities, and explain the desired skill sets. Ms. Bianchi referred to the paragraph on "Proposed Responaibi|ides" on page 93 of the agenda pouket, which states the members will provide strategic advice on outreach efforts, as well as review feedback gathered from the community. W1a. Bianchi stated there is no expectation of specific background from Tukwila City Council Committee of the Whole Minutes January 23.2017 Page 4nf7 applicants to participate oaa Committee member. All that is required iae commitment ho community and to being part of the process. Counoi|memberKruUer commented on: • The process for determining the two councilmember positions on the committee; • Whether any succession planning should beincluded; • Whether the "Responsibilities" should include involvement with criteria scoring; and • How scheduling of meetings will be addressed to accommodate the schedules of all participants. Ma. Bianchi explained similar committees have been formed tn study the RFA(Regiona| Fire Authority) and City Facilities issues. Meeting times and place will be determined based on what works best for all Committee members. Counci|momberC>uinn commented that it will be important that beet practices and sound processes be followed, especially considering the expedited time frame. He noted there are strict State guidelines regarding land-use discussions and agreed on the importance ofthe additional City Attorney language. Councilmember Hougardy noted the language relating to adherence to the City's Code of Ethics is important for protecting the City and the community. She explained information may be discussed bythe Committee that needs to remain confidential due to legal issues and not to limit transparency. Councilmember Seal stated she agrees with comments of the other Councilmembers. She asked that staff provide a copy of the draft language to Council before the recruitment notice is distributed. Councilmember Duffie encouraged all Councilmembers to refresh their memory on the City's Code of Ethics. Council President Robertson referred to the "Proposed Responsibilities" language on page 93 of the agenda packet. He asked staff bo clarify the meaning of the term "major themes^ Ho also asked ifa resolution establishing this Committee will be done. Mo. Bianchi explained there are no plans for o resolution. The Advisory Committee structure modeled on those established for the RFA and Facility Plan, and the main intent is to ensure community feedback gets back to the city. Mr. Cline explained that "major themee^wou|d be related to criteria such as that established in the Facilities P|an, e.g. accessibility of location or the impact siting would have in a particular community. He added that if Council would like to refine language regarding the role of the Committee, there ie time hogo back to the Public Safety Committee. Continued Council discussion included comments relating to: • The Council's role on interacting with the Siting Committee and who will give them direction. • Make-up of the Siting Committee, including how many appointments should be made by the Council and how many by the Mayor. • Involvement nfthe City Attorney in the work of the Siting CommiUea, particularly in relation to potentially quasi-judicial situations. • The role of the Planning Commission. • The reporting process by the Siting Committee to the Council and Planning Commission. • Neighborhood representation un the Siting Committee. • Making the language under "Responsibilities" stronger, i.e. "Members are expected to participate in additional community and Council meedngs—^ rather than ^enuounaged^ • Language relating to what authority comes with the responsibilities of the Council and Siting Committee. Mr. Cline stated Council had several options for moving forward: • Move forward toa Regular Meeting based on discussion this evening. • Return this item to the Public Safety Committee on February 6 for further discussion and clarity, followed byo Committee of the Whole and Regular Meeting. • Proceed with sending out a public announcement next week or wait until after discussion at the next Public Safety Committee meeting. Tukwila City Council Committee of the Whole Minutes January 23, 2017 Page 5 of 7 There was consensus to proceed with a very broad, general notice to the public about the formation of the Public Safety Plan Siting Advisory Committee, stating that further information would follow regarding application procedures. 8:16 p.m. Counoi|memberHougendy exited the Council Chambers. 8:20 p.m. Counoi|membnrHougardy returned ho the Council Chambers. COUNCIL CONSENSUS EXISTED T{J SEND A GENERAL ANNOUNCEMENT OFOPPORTUNITY, AND TO RETURN THIS ITEM T{jTHE NEXT PUBLIC SAFETY COMMITTEE MEETING. d. Tukwila International Boulevard (T|B) implementation plan and Congress for the New Urbanism nharnette. Council President Robertson stated the Council received an update on this item at the Committee of the Whole meeting on December 12.2O1G. Lynn Miranda, Senior Planner, updated Council on the Tukwila International Boulevard (TIB) charrette's schedule and outreach plans. The City was awarded m grant for a Congress for the New Urbanism (CNU) charrette for the Tukwila International Boulevard neighborhood. The Congress for New Urbanism will be holding a workshop from February 23-25, 2017to create on implementation plan for the vision outlined in the Tukwila International Boulevard element ofthe City's Comprehensive Plan. W1e. Miranda discussed the workshop schedule on page 0Snf the agenda packet. The schedule will focus on the design and public engagement opportunities tobe held throughout the week. Consultants will be given a tour to show examples of what the community considers positive for Tukwila International Boulevard. Focus groups will include businesses and developers, neighborhoods and residential, and streetscape and engineering aspects. Me. Miranda addressed various Counoi|memberconoerns regarding the schedule. The Friday afternoon early work session may be challenging for some people; however, the consultants were not able to make schedule changes for the design section. |f people are not able to make ittoa specific session, the consultants have also scheduled an open period for the public to drop-in for one-on-one discussions. The three-day schedule was pre-set when the City applied for the grant and could not be changed. She stated that staff would share with the consultants the suggestion to add public open sessions for the weekend. Some of the time schedules for design and production will allow the CNU team to prepare visuals and maps for graphic representation, which will be presented at the concluding Open House session. 8:30 p.m. Cuunoi|member Quinn exited the Council Chambers. 8:32pm. Counci|membar Quinn returned to the Council Chambers. 8:37p.m. Counoi|memberDuffie exited the Council Chambers. 8:40 p.m. Counni|memberDuffie returned to the Council Chambers. Councilmember McLeod asked staff to clarify the process for determining community members to participate in focus groups. KAa. Miranda explained staff is currently working on the outreach portion, which will include neighborhood groups, residento, businaeoee, deve|opero, and faith-based organizations. Approximately 35 invitations will be distributed for each focus group, with on expectation that half ofthose invited will be able to participate. Cnunoi|memberHnugandyaskedstafftoc|arifvtheintentoftho^|dea|De|ivanab|es^oectiononpage117 of the agenda packet. The "Ideal Deliverables" were part of the City's CNU charrette application. Staff is working with the consultants to identify priorities to be addressed during the workshop. The consultants would like to focus on ideas that could be implemented within one to five years. Councilmember Duff ie shared he looks forward to the workshop and outreach to our citizens. He stressed the importance of having a microphone available for the public to use while participating in the Tukwila City Council Committee ofthe Whole Minutes January 23.2O17 Page 0of7 open sessions so that all attendees can hear. Ms. Miranda added that staff will be videotaping the public sessions, which will be posted to the City's website for those who could not attend. Council President Robertson explained there is o lot ofinterest in the Tukwila International Boulevard area right now, due to the many development activities already underway and being discussed at recent meetings. He referenced the first paragraph of page 1O5of the agenda packet, which reads: "The City and the Congress for New Urbanism (CNU) Team will be holding a workshop from February 23-25, 2017 to create an implementation plan for the Tukwila International Boulevard Neighborhood". He would like to see additional information included with future outreach to: (1) clarify the workshop's purpose and final deliverable; and (2) emphasize there will be other opportunities to provide input. REPORTS a. Mayor Mayor Ekberg stated he attended the Association of Washington Cities (AWC) Mayors Conference in Olympia last week, where AVVC's legislative agenda items were discussed. On January 18.2O17.he attended the Sound Cities Association network dinner, where King County Executive Dow Constantine discussed the future uf King County. Mayor Ekberg attended the Tukwila School District meeting, where they explained the school district bond funding to the public. He also expressed appreciation tothe Council for the invitation to attend a portion of the Council Retreat. b. City Council Councilmember Duffie attended the Council Retreat on January 20 and 21, 2017. {)n January 18.2O17. he participated in the Cascade Water Alliance Finance/Resource Management Committee meeting. Councilmember Seal asked for Council consensus to extend the application deadline for the Public Safety Bond Financial Oversight Committee to February 2O.2O17at5:U0p.m. Additionally, she thanked the Council President and Council Analyst Laurel Humphrey for their hard work and dedications to the Council Retreat process. COUNCIL CONSENSUS EXISTED TO EXTEND THE APPLICATION DEADLINE FOR THE PUBLIC SAFETY BOND OVERSIGHT COMMITTEE TO FEBRUARY 28'2017AJS:pUP.K0. Councilmember Hougardy shared she was recently appointed to the Association of Washington Cities' Education Committee for two years. {}n January 17.2O17. she attended the South County Area Transportation Board (SCATbd) meeting where they discussed the legislative agenda focusing on the air quality study funded for the Port of Seattle and Sea-Tac and alternative funding for transportation issues. The Board plans to travel to Olympia and lobby with our elected district representatives. {}n January 18. 2017, she attended the King County Regional Transit Committee (RTC) and discussion on the Metro Connects implementation. The Regional Transit Committee plans bo begin the Parking Pilot project where they selected the top park and rides that are full toparticipate. Since Tukvvi|a'a park and ride located on Interurban was not selected, Jaimie Reavio. Senior Planner, will contact RTC to discuss why that location did not qualify. Councilmember Quinn shared that he attended the final Land Conservation Task Force meeting on January 1S.2U17. H* indicated that 20 jurisdictions participated in the process. Additionally, he participated in the Washington State Commission on African American Affairs annual retreat on January 2O.2U17. followed by the City Council's Retreat on January 21.2O17. He felt there was open communication at both retreats which is important tosuccess. Counci|member KruUer attended the Sound Cities Association Public Issues Committee (P|C) meeting on January 10, 2017, and forwarded the agenda packet to Council for their review of other cities' legislative agendas. There was discussion regarding the Secure Medicine program from King County. On January 17, 2017, the program was launched to provide medicine drop boxes around the County. The intent of the program is to encourage residents to dispose of expired medication, and the drop boxes will help keep medicine out of the water systems. {}n January 18.2O17. she attended the Sound Cities Tukwila City Council CommhteeofthmWhole Minutes January 23.2O17 Page 7of7 Association networking dinner. Ma. KruUer informed Council that Puget Sound Access provides important community outreach that has been working hard to stay financially viable. She feels hio important for the Council and City Administration tobe aware of the situation. On January 21.2O17. she attended the Council Retreat and shared it provided a good opportunity to communicate with each other. AdditionaUy, she feels proud our country had a peaceful transition of presidential power, and she commented on the historic Women's March that recently took place around the country. Councilmember McLeod expressed appreciation to the Council President and Laurel Humphrey for their work Vn the City Council Retreat. He announced that he will hosting the next Council Chat nnFebruary 11. 3017 at 9:00 a.m. at Billy Baroo'o. Council President Robertson announced this is the last Council meeting for January due to a fifth Monday occurring this month on January 3O.2O17. He shared the Council Retreat resulted ina list of topics that will be brought forward for Council discussion at future meetings. Additionally, members of the Robertson family participated in the empowering Women's March that occurred on Saturday, January 21, 2017. c. Staff There was noreport. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings e. Intergovernmental There was noreport MISCELLANEOUS Counci|nnemberHouQandy explained this item came from the Equity and Diversity Committee. The Committee is seeking Council consensus to establish a City Equality Policy. The intent ieto provide a framework for addressing any systematic disparities in po|icies, procedunea, and praudces, and ensure equitable access ho City services and employment. There isno fiscal ramification at this time; however, the committee needs approval since there will be staff time including work with the City's Equity Team. The draft would be presented to Council in the late spring, and the final policy adopted by late summer or early fall. Ms. Hougardy expressed that this policy is another way for the City to live the values proclaimed in our recent resolution to reaffirm our commitment ho being an inclusive city. COUNCIL CONSENSUS EXISTED Tg ALLOW THE EQUITY AND DIVERSITY COMMITTEE TOMOVE FORWARD TO CREATE A DRAFT EQUALITY POLICY. ADJOURNMENT 9:32 p.m. COUNCIL PRESIDENT ROBERTSON DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. ennis R4obrtsoi� C6uncil President Francesca Siegler, Deputy CRy Clerk APPROVED BY THE COUNCIL PRESIDENT: 2/8117 AVAILABLE ON THE CITY VVEBS|TE: 2/3/17