HomeMy WebLinkAboutCOW 2017-02-13 COMPLETE AGENDA PACKET Tukwila City Council Agenda
• ❖ COMMITTEE OF THE WHOLE ❖
Allan Ekberg, Mayor Councilmembers, Joe Duffle Verna Seal
David Cline, City Administrator Kathy Hougardy - De'Sean Quinn
Dennis Robertson, Counci/President - Kate Kruller - Thomas McLeod
Monday, February 13, 2017; 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. PUBLIC At this time, you are invited to comment on items not included on this agenda
COMMENTS (please limit your comments to five minutes per person), To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
3. SPECIAL ISSUES a. An Interlocal Agreement with Regional Animal Services of King County Pg.1
(RASKC) for animal control services. Norm A/berg, R4S46C.
b. Public Safety Plan — Public Involvement Plan. Pg.167
Dennis Sandstrom, Envirolssues, and Rachel Bianchi, City of Tukwila
Communications and Government Relations Manager.
c. Discussion on proposed changes to marijuana retail regulations. Pg.199
d. Council retreat follow-up items. Pg.219
4. REPORTS a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
5. MISCELLANEOUS
6. ADJOURN TO SPECIAL MEETING
❖ SPECIAL MEETING ❖
Ord #2523 Res #1905
1. CALL TO ORDER / ROLL CALL
2. CONSENT AGENDA a. Approval of Minutes: 1/17/17 (Regular); 1/23/17 (Special)
b. Approval of Vouchers
c. Authorize the list of providers and funding levels (outlined in agenda Pg.229
documentation) to receive 2017-2018 budgeted Human Services funds
in the amount of $50,000. [Reviewed and forwarded to Consent by the
Community Development and Neighborhoods Committee on 11231171
d. 2017-2018 Human Services contracts: Pg.243
[Reviewed and forwarded to Consent by the Community Development and
Neighborhoods Committee on 1123117.1
1. Authorize the Mayor to sign a contract with Catholic Community Services Pg.247
for the Emergency Assistance Program, in the amount of$22,700 per
year for 2017-2018.
2. Authorize the Mayor to sign a contract with Renton Area Youth Services Pg.253
(RAYS) for substance abuse/mental health services, in the amount of
$31,330 per year for 2017-2018.
3. Authorize the Mayor to sign a contract with Renton Area Youth Services Pg.259
(RAYS) for school-based counseling, in the amount of$55,092 per year
for 2017-2018.
(continued...)
REGULAR MEETING
Monday, February 13, 2017
Page 2
2. CONSENT AGENDA 4. Authorize the Mayor to sign a contract with the Refugee Women's Pg.265
(cont.) Alliance for family support and case management, in the amount of
$21,200 per year for 2017-2018.
5. Authorize the Mayor to sign a contract with Multi-Service Center for the Pg.271
Emergency Assistance Program, in the amount of$45,000 per year for
2017-2018.
6. Authorize the Mayor to sign a contract with the Institute for Family Pg.277
Development(PACT) for in-home mental health services, in the amount
of$21,600 per year for 2017-2018.
7. Authorize the Mayor to sign a contract with the Tukwila Pantry Food Pg.283
Bank, in the amount of$35,000 per year for 2017-2018.
e. Authorize the Mayor to sign an Interagency Agreement with King Pg.291
County for the waste reduction/recycling grant to receive funds in
the amount of$76,944 to fund the Recycling Assistance Program.
[Reviewed and forwarded to Consent by the Transportation and
Infrastructure Committee on 1124117]
f. Authorize the Mayor to sign Amendment No. 2 to contract #15-159 Pg.319
with KPG, Inc., for the 53rd Avenue South (So. 137th Street to
So. 144th Street) Project in the amount of $79,858.20. [Reviewed
and forwarded to Consent by the Transportation and Infrastructure
Committee on 1124117]
g. Accept as complete the 2015 Central Business District (CBD) Sanitary Pg.331
Sewer Rehabilitation Project (contract #15-178) with Michels
Corporation; authorize release of retainage, subject to the standard
claim and lien release procedures (final cost of project, including
retainage: $509,310.89). [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Committee on 1124117]
h. Accept as complete the Crystal Springs Emergency Surface Water Pg.339
Repair Project (contract #16-114) with Frank Coluccio Construction
Company; authorize release of retainage, subject to the standard claim
and lien release procedures (final cost of project, including retainage:
$164,093.54). [Reviewed and forwarded to Consent by the Transportation
and Infrastructure Committee on 1124117.]
i. A resolution to change the meeting location of the Public Safety Pg.347
Committee. [Forwarded to Consent by the Council President and the
Public Safety Committee on 1117117.]
3. UNFINISHED Authorize the Mayor to sign an Interlocal Agreement with multiple local Pg.353
BUSINESS jurisdictions for the Valley Narcotics Enforcement Team (VNET).
Please refer to 1123117 C,a W.packet, Q
4. NEW BUSINESS
5. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office(206-433-1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at
IL www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio/video taped(available at www.tukwilawa.aov)
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes.
The Council appreciates hearing from citizens and members of the public, and may not be able to take
immediate action on comments received until they are referred to a Committee or discussed under New
Business.
PUBLIC COMMENTS
At each Council meeting, members of the public are given the opportunity to address the Council on items
that are not included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5
minutes.
SPECIAL MEETINGS/EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land-use laws, annexations, rezone requests,public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may
speak a second time until everyone wishing to speak has spoken.
5. After each speaker has spoken,the Council may question the speaker. Each speaker can respond to the
question,but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting,the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting,without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four-year term,presides at all Regular Council
Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
CO UNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEM NO.
Meeting Date Prepared by Ma or's review Council review
02/13/17 VC
• 02/21/17 VC 3.A.
ITEM INFORMATION
STAFF SPONSOR:VICKY CARLSEN ORIGINAL AGENDA DATE: 2/13/17
AGENDA ITEM TITLE Authorize the Mayor to sign the Final Intent to Contract and enter into an Interlocal
Agreement with King County Regional Animal Services
CATEGORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Heanng ❑ Other
Mtg Date 2113117 Mtg Date 2121117 tYltg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ®Finance ❑.Fire ❑TS ❑P&R ❑Police ❑PW ❑Court
SPONSOR'S Council is being asked to authorize the Mayor to enter into an Interlocal Agreement with
SUMMARY King County Animal Control Services (RASKQ beginning January 1, 2018 based on the
Agreement in Principle. .
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ® Finance Comm. ❑ Public Safety Comm.
❑ Trans &Infrastructure ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm.
DATE: 2/7/17 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance Department
COMMTI"I7'E Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXP]T-NDI,I'URE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
2/13/17
MTG. DATE ATTACHMENTS
2/13/17 Informational Memorandum dated February 1, 2017
Summary of Key Provisions and Changes from Current Interlocal Agreement
2018 Regional Animal Services Interlocal Agreement with Changes Tracked &clean copy
Benefits of Regional System, 2018 Estimated Payment Calculation
Minutes from the Finance Committee meeting of 2/7/17
2/21/17
1
2
A City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
CC: Mayor Ekberg
DATE: February 1, 2017
SUBJECT: Authorization to enter into an Interlocal Agreement with King County
Regional Animal Services (RASKC) beginning January 1, 2018
ISSUE
Authorize the Mayor to enter into an Interlocal Agreement with King County Regional Animal
Services to continue to provide animal services for unincorporated King County and 24 contract
cities, including the city of Tukwila, beginning January 1, 2018. The execution of the contract is
contingent on costs and the contract remaining the same without material changes.
BACKGROUND
King County has been providing regional animal control services for several years. In 2010, the
County created a partnership with 26 cities. In 2012, 25 cities contracted with King County for a
3-year term, ending December 31, 2015. In June, 2012, the City approved and signed this
Agreement that remained in effect through the end of 2015. The agreement allowed for an
extension for an additional two-year term, ending December 31, 2017, which Council approved in
March 2015.
The programs and services are supported by pet licensing revenue and fees/fines as well as the
general fund of King County and many of the contracting cities.
The cost allocation model assigns 80% of program expenses based on use (responses to calls,
shelter intakes, etc.) and 20% based on population to provide a correlation between the costs of
the program and the use of the program. Tukwila data compared to all contract cities and
unincorporated King County is as follows:
Tukwila All Entities
2016 population 19,540 1.91% of total population
2016 calls 188 7% of total calls
2016 shelter intakes 286 5.71% of total shelter intakes
2016 license count 1,119 1.18% of total licenses
King County's projected contribution is $5.1 million of the general fund to support animal services,
which is about 35% of the total revenue of$14.5 million for the program. Member cities contribute
about $1.7 million, or 11%, The remaining revenue for the program comes from license and
adoption fees, enhanced services, and other miscellaneous fees and charges.
DISCUSSION
The existing contract has been under review by representatives of each of the member cities as
well as King County for the last several months. A copy of the 2018 Regional Animal Services
Interlocal Agreement with changes tracked is included as an attachment. Summarized below are
the changes that included in the interlocal agreement: 3
INFORMATIONAL MEMO
Page 2
1. Cost allocation methodology to remain essentially the same (80% based on service usage
and 20% based on jurisdiction population) but usage would be on a 3-year rolling average
rather than annual.
2. The term of the agreement would change from 3 years to 5 years. (Effective January 1,
2018 through December 31, 2022).
3. A 5-year automatic extension. An opt out of automatic extension available by providing
notice no later than June 30, 2021. Added 14-day timeline for County to provide
notification to others.
4. Limited Re-Opener upon Notice of Termination, if any city or cities opts out of the second
term, and the resulting cost impact to any remaining party is not estimated to exceed 10%,
the Agreement shall automatically extend for a second 5-year term, to December 31, 2027
subject to agreement adjusting the ILA as necessary based on parties departing the
system.
5. Latecomers would be allowed prior to the termination or expiration of Agreement, but only
if the additional party will not cause an increase any City's net costs payable to the County
or decrease in services provided under this Agreement.
6. Retain shelter credits (no Transition or Licensing support credits).
7. Jurisdiction revenue in excess of jurisdictions costs will be used to reduce regional model
support expenses that are now County General Fund expenses that are not charged to
model.
8. City of Kirkland will not be a part of the regional model effective January 1, 2018. 50% of
the resulting cost impact (140K) is mitigated by King County making program cost
reductions that do not impact service delivery. Services, service levels, and field districts
will remain the same.
Estimated costs for the City of Tukwila is estimated to be$111 thousand, about$6 thousand lower
than currently budgeted.
Timeline for negotiating the agreement is as follows:
September 1, 2016 Draft agreement in principle completed
December 31, 2016 Cities confirm non-binding mutual interest based on agreement in
principle
January 2017 County approves draft contract— based on agreement
June 1, 2017 Final deadline for municipal approval of Interlocal agreements
A representative from Regional Animal Services of King County will be attending the February
13, 2017 Committee of the Whole to provide information on the financial and service impact to
the city of Tukwila as well as answer questions.
RECOMMENDATION
Council is being asked to authorize the Mayor to enter into an interlocal agreement with King
County Regional Animal Services beginning January 1, 2018 and consider this item at the
February 13, 2017 Committee of the Whole meeting and subsequent February 21, 2017 Regular
Meeting. The execution of the contract is contingent on costs and the contract remaining the
same without material changes.
WA2017 Info Mennos\RASKC,docx
INFORMATIONAL MEMO
Page 3
ATTACHMENTS
Summary of Key Provisions and Changes From Current Interlocal Agreement
2018 Regional Animal Services Interlocal Agreement with Changes Tracked
2018 Regional Animal Services Interlocal Agreement— Clean Copy
Benefits of a Regional System
2018 Estimated Payment Calculation
WA2017 Info Mernos\RASKC.docx
6
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!
Regional Animal Services ofKing County—2018-20O2ILA
Summary of Key Provisions and changes from current ILA
Attachment
Contract section Key Changes from 2016-2017 ILA
2. Services Description 0 Updated -service start date to January 1, 2018
Exhibit A= Description of Services 0 Edited to include other animal care providers beyond PAWS;
Removed reference to licensing support
Exhibit B =Control Districts& map 9 Updated to reflect 24 contracting cities (altered the title to reflect
boundaries are for"operational" usage; costing to be done on
single district)
Exhibit E—(Optional) Enhanced 0 Minor edits
3. City Obligations (code adoption * Updated to clarify responsibilities of(4) cities who do not adopt
Authorization, Coo pe ratio n/Lice nsi ng County code by reference
Support) 0 Update incudes reference to appeals and Hearing Examiner
4.Term 0 5 year term
0 Additional five year automatic extension
0 For automatic extension and termination -Clarified notification
process and added 14 day timeline for County notification
0 Opt out of automatic extension by providing notice by June 30,
e Contingent extension, if any city or cities opts out of the second
term, and the resulting cost impact to any remaining party is not
estimated to exceed 10%,the Agreement shall automatically
extend for a second five year term,to December 31, 2027
5. Latecomers 0 Latecomers,allowed prior to the termination or expiration of
Agreement, but only if the additional party will not cause an
increase in any City's net costs payable to the County or decrease
in services provided under this Agreement
6. Compensation 0 3 year rolling averages for calculating usage
0 Use a single district for purposes of allocating costs
0 Eliminate preliminary estimating
0 One payment/year
0 Retain shelter credits and Transition credits (No Licensing support
Exhibit C—Calculation of Estimated 0 Updated to reflect changes noted above
Payments
Exhibit C-1 2018 Estimated Payment 0 Updated to reflect changes noted above
Calculation
Exhibit C-2 Population, Calls for Service 0 Updated to reflect changes noted above
and Licensing Data for Jurisdictions—
Used to Derive 2018 Payment
Calculation
1 DRAFT Updated January 3O, 2Ol7
Regional Animal Services mfKing County—2018-2Q02ILA
Summary mf Key Provisions and changes from current ILA
Attachment
Contract section Key Changes from 2016-2017 ILA
Exhibit C-3 Calculation of Budgeted 0 Updated to reflect changes noted above
Allocable Costs, Budgeted Total Non-
Licensing Revenue and Budgeted Net
Allocable Costs
Exhibit C-4 Calculation and Allocation of 0 Updated to reflect changes noted above
Transition Funding Credit and Shelter * Removed references to Transition Funding Credits(removed)
Credit * Removed references to New Regional Revenue
Exhibit C-6 Summary of calculation 0 Updated to reflect changes noted above
Periods for Use and Population
Components
Exhibit C-7 Payment and Calculation 0 Updated to reflect changes noted above
Schedule
7. Reconciliation 0 Jurisdiction revenue in excess of jurisdictions costs—used to
reduce County GF expenses—regional model support expenses—
not charged to model
0 For cities receiving credits, if more revenue is collected than
anticipated in revenue estimate, excess shall first be used to
reduce credits, unless otherwise determined by the County
Exhibit D Reconciliation & Updated to reflect changes noted above
8. Reg'ional Revenue Generation and 0 Remove references to New Regional Revenue
Licensing Revenue Support 0 Remove Licensing Credits (& Licensing Support Cities references)
0 Removed first come (request) basis. Include County option to
implement licensing support services for cities receiving shelter or
transition credits
0 Gives County discretion to implement enhanced licensing for cities
receiving credits
Exhibit C-5 Licensing Revenue Support 0 To be Deleted
Exhibit F—(optional) Licensing Support 0 Combined Attachment A to Exhibit F into one document. Update
to reflect changes noted above, including removing reference to
Exhibit C-5
9. Mutual Covenants/independent 0 No changes
Contractor
10. Indemnification and Hold Harmless 0 No changes
11. Dispute Resolution 0 No changes
12.Joint City County Committee and 0 Update to focus committee on revenues and costs and program
Collaborative Initiatives service lines (removed specific initiatives topics list"a-q")
13. Reporting 0 No changes
2 DRAFT Updated January 3O, 2Ol7
Regional Animal Services oYKing County—2$18-2OD2 ILA
Summary of Key Provisions and changes from current ILA
Attachment
Contract section Key Changes from 2016-2017 ILA
14.Amendments Edited—removed "legislative bodies" reference.
The intent of this language is to not be overly prescriptive - in requiring
legislative approval. Each jurisdiction can determine for itself what level of
authority it has or needs in order to approve an amendment the
contracting parties(66% majority) agree on.
This language is written so contracting parties would not be "required"to
seek their council's approval, if their individual process allows for it, when
a ministerial change or edit that does not have significant or substantive
impact is agreed upon by a (66%) majority of the contracting parties.
15.General Provisions * No changes
MS.Tff.-M-s%Q- IMR'eMSA%Ag*eefAe4# 0 Deleted from ILA—not applicable for this ILA
16.Administration 0 No changes (section numbering revised)
3 DRAFT Updated January 3U, 2Ul7
10
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1. Definitions. Unless the context clearly shows another usage is intended,the
following terms shall have these meanings in this Agreement:
,,I._"Agreement"means this 2018 Animal Services In terlocal Agreement,
including any and all Exhibits hereto.j-,I i,iiiless the context clearly indicates
othorv,ise,the dearer"A!recmenl"I,,in ended,war-444-I,-#-i444*i-to reference all
r+ 4-2018 Animal tic rvites 1j)terlocal Agreements by and between the
County and other Contracting Cities.
L_"Animal Services"means Control Services,Shelter Services and Licensing
Services combined,as these services are described in Exhibit A.
Collectively,"Animal Services"are sometimes referred to herein as the
"Program."
'44+h r t d ktr0l-Sae+vi-e a
"Contracting Cities"means all jtjes,that are
parties to an Agreement.
d. "Contract rj_gYarftc
i r,al I oI)tr,)4 hII ije',and the Could
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c "Coritrol ffistrict" mean,l one(If tht, areat,deline'lled in
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Wrmand copdjtio i,, I,,de,,k,rik,d fil Exhibit F
-------------
tlrc 1:1111,11 (.,(1( oi I t rol 1-)<a rO,es O,nit I(C
"Enhanced Licensing Support Services"are additional Licensing
Support Services that the City may purchase under certain terms and
conditions as described in Exhibit f("Enhanced Licensing Support
Services")
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i"Parties"means the City and the County.
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2.—Services Provided. Beginning January 1,201f 4,the County will provide the City
with Animal Services described in Exhibit A. The County will perform these
services on ba li.ff of the Ci, consistent with governing City ordinances adopted in
accordance with Section 3. In providing such Animal Services consistent with
Exhibit A,the County will engage in good faith with the Joint City-County
C;to l)boratiosrt Committee to develop potential adjustments to field protocols;
provided that,the County shall have sole discretion as to the staffing assigned to
receive and dispatch calls and the manner of handling and responding to calls for
Animal Service. Except asset forth in Section 9-M(Indemnification and Hold.
Harmless),services to be provided by the County pursuant to this Agreement do
not include services of legal counsel,which shall be provided by the City at its own
expense.
a. Enhanced Control Services. The City may request Enhanced Control
Services by completing and submitting Exhibit E to the County. Enhanced
Services will be provided subject to the terms and conditions described in
Exhibit E,including but not limited to a determination by the County that it
has the capacity to provide such services.
3_. City Obligations.
a. Animal Regulatory Codes Adopted. To the extent it has not already done
so,the City shall promptly enact an ordinance or resolution that includes
license,fee, penalty,enforcement, tZLO'] impound/redemption and
sheltering provisions that are substantially the same as those of Title 11
King County Code as now in effect or hereafter amended(hereinafter"the
City Ordinance"). The City shall advise the County of any City animal care
and control nro)v is-rota-.E- 4aw -that differ from those of the County antJ(4
am xt7rc ruahluglG° to the (itG Ora.iwillce j( )fcd {b�c orient to tlgt,,etf k tiy;
tia 4. t)t t.l;t;I, A r4'E,metit.
L>. Authorization to Act on Behalf of City. Beginning January'1,201,S�-1,the City
authorizes the County to act on its behalf in undertaking the following:
C)uCwnuu I 4
Dated «,.-tr, -..._.....—
14
i_-Determining eligibility for and issuing licenses under the terms of the
City Ordinance,subject to the conditions set forth in such laws.
J i,_.-,Enforcing the terms of the City Ordinance,including the power to
issue enforcement notices and orders and to deny,suspend or revoke
licenses issued thereunder.
iii—Conducting administrative appeals of those County licensing
determinations made and enforcement actions taken on behalf of the
City. Such appeals shall be E+� -4-to ndudcd by the King County
Fxsm)JIWI_OF 01C OUDIV'4,'OUCCSSOF
'IdmillistratiN e appeals ho(k,or officcr wi behalf(if the Cih,—unless
—-------------
either the City or the County determines that the particular matter
should be heard by the City.
iV—Nothing in this Agreement is intended to divest the City of authority
to independently undertake such enforcement actions as it deems
appropriate to respond to violations of any City ordinances.
Cooperation and Licensing Support. The City will assist the County
in its efforts to inform City residents regarding animal codes and
regulations and licensing requirements and will promote the licensing of
pets by City residents through various means as the City shall reasonably
determine,including but not limited to offering the sale of pet licenses at
City Hall,mailing information to residents(using existing City
communication mechanisms such as bill inserts or community newsletters)
and posting a weblink to the County's animal licensing program on the
City's official wcbsite.The City will provide to the County accurate and
timely records regarding all pet license sales processed by the City.All
proceeds of such sales shall be remitted to the County by the City on a
(no later than days from il pe
ClAd-of-each caleyid,u
-4)
I Term. fhJ,-
toko effed on January d, ulfle','7
............______._._..........................
ren-lain iir effi,L I mitil Dek-ember3l,
2(122�
5
15
a� Automatic Extension. Me A�.112-ccnxnk shall mk)nmii(.aI1v omlilme for a
............. ------------- -------
','o,tojloj fiV( Nr,111j, I -until December'll,2(.)'-,17, r '
u 11L.-0110()1 MOR,Of the
Contracfln Parties orm ides written nohc(I
ItIT-L-1) '1021--f thc" IDLO—nt
too�)t out,of a wcond lorm. Notike from contmdinj., cik(-,i,,to he provided
i I a re r i I ho l I I I v i�I f-1
--1--) t17ooticctt
-----------
L�arjnel In ov ri I i n -1 days of the Countv loccivill" the written
:i�� I days ......
Nolifi(.ntion,"l4 S
b. Contj!jgtRLF�'xvnsiom Pl'ovides
Lvrklo'n notice 6o tilt'
L+iwoCountv(of it-inteill I(LL?4A oLlt
of:..?"ecolld f
'111 owlfinuc fou d (iv(-Nv� ]-.1(, 11
..
)o,ccmbcr 31,_2022_.if,
..........................
Ll L le(..!LI.to any I plot 0,timak'd to inc-re g 1) mole
lac rcens'bast d ,m.Hu. F-,Aim,ited Animal'Servi('es(-o,;t
Allocation totheCit\ 0fi(,lo,,tajj()(-'jtjo)jj bfol,r,\r,,L,,ljj(j ,(jit
I loled ill fl,le I-'tinlatcd I"Iv Isle nt Cakulation [hat ill cludc�
the oaL1.1t1'llvd It)the F"timated Allu-nal Swrviw'
....................
Co,l Alhic,itior) to in the that
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OXCIU&S thO 1!0l1-1Vl)CWi111,'( itV;�Md
fij) no L)lcr thall.,\Jarc.hj .;L) - 1� ��--P----a---r----h---e----"------q.rc......i.n......�.-r--i-f.L-'
arry forovmd tllt co�'t e
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.........
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at Ihe('11d of Ow illitiai
termillak
lorm,
of o+( 1� it
c Date References. Im td-
a4L'n-Allll-tj e2-L)f "trtie�'tw(m('Nten"'ion 4 thi" 0 t,'n lei I l fM I "(!U)r Id
in] fi A re ement tc>an initial kmn jMe shall mean 1 o,htc
I hat i"fi\,l--veat"la to'n I I J,,Su I ion i�5 i wt it ltonded to ai i 1hoi ize more
fli'm one five vc;)]
.................... ------------------
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1. _cA'AhMlt k JUSC 11ld
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tii.rax idi iAj....jttoll Im c ti( (of it�decijon io)tllo,--( ")L�
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I I he/o ivvmcnt n m v m of to(,terl ninated for comvl del k c J u rinf,
................. ..........
the fir"t or"o"cond le loll \otjcc�from contracting cilic-J,,�o he pi-mided ill
..................
Document Dated
6
16
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i I I i I I I ill 1A d.av'�oft I it,Coll 10, receivi I I l"t I w IV fit ten I wtificaticli I
.............................
Formatted:Indent:Left: 1.06", No bullets or numbering
------------
roolnerl \%ith additional Cities foi.
at(�COxpe rs I he ount �inav"I"11 an I
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............... ---------- .I...........
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r allilic.re-c'inthe L the("itio."to the Couiltv
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.......... —-------
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#trtaita�.;-r-tta+!+k*e ri-M 441 t-atf-}'xa
_Compensation. The County will develop an Estimated.Payment calculation for
each Service Year using the formulas described in Exhibit C,and shall transmit the
payment information to the City according to the schedule described below. The
County will also calculate and inform the City as to the Reconciliation Adjustment
Amount on or before June 30 of each year,as described in Section below and
Exhibit D,in order to reconcile the Estimated Payments made by the City in the
Formatted:Highlight
prior Service Year. The City{-tr C-k>+z+4a -+f al+}lie:-abler},will pay the Estimated
DOGLlinent Dated
18
Payment,and any applicable Reconciliation Adjustment Amounts as follows(a list
of i)4-payment-related notices and dates is included at Exhibit C-7):
a. _Service-Year-2444-420 18: The County will provide the City with a calculation
of the P 4 fi+44afy Estimated Payment amounts for Service Year 20184 on or
before which shall be derived from the
2018.4 Payment Amount set forth on Exhibit C-
1,adjusted if necessary based on the Contracting Cities and other updates to
Calendar Year 244-4-data in Exhibit C-2.
City will pay the County the 424k-4�+�4il.�--Estimated
Payment Amounts for Service Year 20184 on or before
The Reconciliation Adjustment Amount for
Service Year 2018.4 shall be paid b , the C,jh',or by the ComOy it the
a pavI11011L from fit('
on or before August 15,20114,as described in this sect ion'�-'LA 4*+6,
...........
b. Service Years after 2018-4.
..........
-'t
i, Estimated Payment Determined by December 15. The Estimated
Payment amounts for the upcoming Service Year will be determined
by the County following adoption of the County's budget and
applying the formulas in Exhibit C.
iiEstimated Payments Due i L 15.The
City will pay the County the Estimated Payment Amount on or before
each 15.
Document Dated
9
19
.i i i. -The Reconciliation Adjustment Amount for the prior Service Year
shall be paid on or before August 15 of the following calendar year,as
described in Section 7 6.
a Party fails to pay an Estimated Payment or Reconciliation
Adjustment Amount within 15 days of the date owed,the Party owed
shall notify the owing Party that they have ton(10)days to cure non-
payment. If the Party fails to cure its nonpayment within this time
period following notice,the amount owed shall accrue interest
thereon at the rate of 1%per month from and after the original due
date and,if the nonpaying Party is the City,the County at its sole
discretion may withhold provision of Animal Services to the City until
all outstanding amounts are paid. If the nonpaying Party is the
County,the City may withhold future Estimated Payments until all
outstanding amounts are paid. Each Party may examine the other's
books and records to verify charges.
Unless the Parties otherwise direct,payments shall be submitted to
the addresses noted at Section 1,;4.g.
Payment Obligation Survives Expiration or Termination of Agreement
The obligation of the City(or as applicable,the County),to pay an
Estimated Payment Amount or Reconciliation Adjustment Amount for a
Service Year included in the term of this Agreement shall survive the
Expiration or Termination of this Agreement. For example,if this
Agreement terminates on December 31,202-Q51 the 4-4r7al-Estimated 20122-17'5
Payment is nevertheless due on or before 15,2022 4 s,and
the Reconciliation Adjustment Amount shall be payable on or before
August 15,20214-6,
The Parties agree the payment and reconciliation formulas in this
Agreement(including all Exhibits)are fair and reasonable.
, Reconciliation of Estimated Payments and -Revenues.
a1.,,_In order that the Contracting Parties share costs of the regional Animal
Services Program based on their actual,rather than estimated,licensing
revenues,there will be an annual reconciliation. Specifically,on or before
June 30 of each year,the County will reconcile amounts owed under this
Agreement for the prior Service Year by comparing each Contracting Party's
Document Dated 4,�,tti.[, 10
20
Estimated Payments to the amount derived
Exhibit C using actual revenue data for such Service Period as detailed in
Exhibit D. There will also be an adjustment if necessary to account for
annexations of areas with a population of 2,500 or more and for changes in
relative population shares of Contracting Parties'attributable to Latecomer
Cities. The County will provide the results of the'reconciliation to all
Contracting Parties in writing on or before June 30. The Reconciliation
Adjustment Amount will be paid on or before August 15 of the then current
year,regardless of the prior termination of the Agreement as per Section 5.c.
L. I he Rl t ti , intend that the pro�isi--o—ii o----f-A-----j--i--i--n-----a---l-5wricc,5 t)ccomc,ii utiv
---
I it 1�1 llciallv tigi5t ritlat fle ovcr t Ill,term of U li,A"ret'llwilt Ihe Coon~ e\Jfl
E(Ml FIW COM)tV Will otllsLllt
ifl) III("10illt (-ommittce on im, o.roL)o,-ak to
,g,o 'rate ne\\
C. Hit,Partic,(.to not iiiiend Ccrr Ow pro\ision of Aiiiinal oy rcceiot of
�judi tics i(:(,- k,indei this Agivement to bc a profit making
.. ........ Whery
t iii of itw cost,,m r lfris
Z\CLt,t�Ll Luc le co"t"of IAWS(oj-otli(-r at 6nial �L,rvice,) providei,
service, 1:11hanced Collti-ol Cn,icV''111(i Fnh� ecl I
.............lm------ ...........-
vv ill I)ewillNUItk2d ill HIC IoWdUCU OW
........ ...... --------...............................
oullt\,s o)"t"of 0)(2 sv',tenl that arc lwt im 111ded ill till,Aloc,ltiol I Io citi(5
-------------
111(11 11 ll.i 1.)11)ro t,se r v i Cc (I c I i C l.
Licensin g Revenue Support
Set-vices
-H H4-4+,4 t 1 ae 4-o;e; I
0-f
-Reve4t+w I 414ni�-g-t-t4,
W44-+-+4H4i:+4--k\444+44i,
fof-Ple
-44-+M-44-,4444
............
Document Dated
21
are tic)# iatrltt +4i4f t z �- t'+-4—.,r at 7
1:-nl4aiviced-L-icensinl;--Re-v'nt�c "twf} rt-- erviees♦
4.44--,t
�tt}�t+r-t-Vii#-its
11. Control of County personnel,standards of performance,discipline,and all
|
other aspects^/performance shall b,governed entirely by the Coumy,-
b_ADCounty persons rendering service hereunder shall be for all purposes
employees of the County,although they may from time t"time act xa
|
commissioned officers of the City;
_The County contact person for the City 4**+,ga,dtng all issues
arising under this Agreement,including but not limited tocitizen
complaints,service requests and general information oo animal control
services is the Manager of Regional Animal 5cnoum.
Indemnification and Hold Harmless.
m. City Held Harmless.The County shall indemnify and hold harmless the
City and its officers,agents,and employees,vr any"/them from any and all
claims,actions,suits,liability,loss,costs,expenses,and damages o(any
nature whatsoever,hy any reason o/"r arising out"f any negligent act o,
omission o(the County,its officers,agents,and employees,",any ofthem
,dah^g toor arising out o/performing services pursuant tn this Agreement.
m the event that any such suit based upon such a claim,action,loss,v,
damages io brought against the City,the County shall defend the same utits
sole cost and expense;provided that the City reserves the right to
participate bz said suit if any principle o[governmental^r public law is
involved;and/f final judgment in said suit be rendered against the City,and
its officers,agents,and employees,or any of them,or jointly against the City
and the County and their respective officers,agents,and employees,"rany
nf them,the County shall satisfy the same.
b. County Held Harmless.Pie City shall indemnify and hold harmless the
County and its officers,agents,and employees,o,any of them from any and
all claims,actions,suits,liability,loss,costs,expenses,and damages of any
nature whatsoever,by any reason o{",arising out of any negligent act^r
omission of the City,its officers,agents,and employees,o,any"fthem
relating too,arising out vf performing services pursuant to this Agreement.
lo the event that any suit based upon such u claim,action,loss,^,damages
is brought against the County,the City shall defend the same at its sole cost
and expense;provided that the County reserves the right/o participate in
said suit d any principle'd governmental oz public law is involved;and if
final judgment hc rendered against the County,and its officers,agents,and
employees,vz any of them,or jointly against the County and the City and
their respective officers,agents,and employees,or any"f them,the City
| n.'~"wnm"^ 13
shall satisfy the same.
c. Liability Related to City Ordinances,Policies,Rules and Regglations.In
executing this Agreement,the County does not assume liability or
responsibility for or in any way release the City from any liability or
responsibility that arises in whole or in part as a result of the application of
City ordinances,policies,rules or regulations that are either in place at the
time this Agreement takes effect or differ from those of the County;or that
arise in whole or in part based upon any failure of the City to comply with
applicable adoption requirements or procedures.If any cause,claim,suit,
action or administrative proceeding is commenced in which the
enforceability and/or validity of any such City ordinance,policy,rule or
regulation is at issue,the City shall defend the same at its sole expense and,
if judgment is entered or damages are awarded against the City,the County,
or both,the City shall satisfy the same,including all chargeable costs and
reasonable attorney's fees.
d. Waiver Under Washington Industrial.Insurance Act.The foregoing
indemnity is specifically intended to constitute a waiver of each party's
immunity under Washington's Industrial Insurance Act,Chapter 51 RCW,
as respects the other party only,and only to the extent necessary to provide
the indemnified party with a full and complete indemnity of claims made
by the indemnitor's employees.The parties acknowledge that these
provisions were specifically negotiated and agreed upon by them.
Dispute Resolution.Whenever any dispute arising_ �� rit�o�,1
the Parties 4f 4c,4 rtl + a+r at l r ,-+++t4—+-I o this Agreement w4t414-is not
resolved by routine meetings or communications,the disputing pa Fxw 1',i1 ttic.1,-
agree to seek resolution of such dispute in good faith by meeting,as soon as
feasible. The meeting shall include the Chief Executive Officer(or his/her designee)
of each party involved in the dispute and the Manager of the Regional Animal
Services Program. If the parties do not come to an agreement on the dispute,any
party may pursue mediation through a process to be mutually agreed to in good
faith by the parties within 30 days,which may include binding or nonbinding
decisions or recommendations. The mediator(s)shall be individuals skilled in the
legal and business aspects of the subject matter of this Agreement. The parties to
the dispute shall share equally the costs of mediation and assume their own costs.
1:'_..Joint City-County C:allabot ttigraCommittee i4i41--41-+xllalvirativv-4.i+i4+ativk ,. A
committee composed of 3 county representatives(appointed by the County)and
one representative from each Contracting City that chooses to appoint a
representative shall meet upon reasonable request of a Contracting City or the
Document Dated.- ^-+- + +i 4 -! _ 14
24
County,but inooevent shall the Committee meet less than twice each year.
Committee members may not bc elected officials. The Committee shall review
eervi im��du���mmdat��m��^���
� �d i �m,on��m��i and shall review and make
recommend ahvnsregarding the conduct and findings"(the collaborative
bnhiudvos_ 5ubcommiuem|n focus"n individual initiatives may
bc formed,each o(which shall include membership from both++�1 ouuitvand
+*�(_itv_members n/the joint City-County Collat)ustion Committee.
Recommendations vf the Joint City-County�.od �IlL�zjtioii Committee are oon-
hb`ding. The collaborative initiatives/vbeexplored_ 4**ll include,but are not
�
necessarily limited to:
|
Document Dated 4 , 15
�.+t-"tit+ 444++t1-Fes,,...'a-pt,44 1444-t+i-t
l kl+li�lt+�-ty;;�+�-++ta»t#�++�i+3g-a-+ttarlte�t+r+�-<.t+k?rtttttttr-i-t#t�>-w=+tkr+r�w,r�lae>r+:
ft++t�+-�nrt"Ehi+3+laY}t+tt E ik-v 4. atrr t+ er,++ d44+aot+1
+> ;. .
it+11(4i+w 4444 4+r
1,- #.+-+mot++i+�7,-n-.��=�,-;�+t-tt*a�:t+wee-r��tv�tt++�;,�+t lr t•++r++-weak-�++++t-+f+1 1-1+w#+i�-t
+rtr+fi ;a+lt�e 4 the r+744+t4r+rit +#t+++t-l+r++i#+tt 4+-1,
f+k--any
Reporting. The County will provide the City with an electronic report not
less than monthly summarizing call response and Program usage data for each of
the Contracting Cities and the County and the Animal Services Program. The
formatting,content and details of the report will be developed in consultation with
the Joint City-County Lollaborettio++Committee.
Amendments. Any amendments to this Agreement must be in writing.This
Agreement shall be deemed to incorporate amendments to Agreements between
the Contracting Parties that are approved by the County and at least two thirds
(66%)of t1+ I+y +tit+ti"vtt la++tti L #-xl-all other Contracting Parties(in both number and
in the percentage of the prior total Estimated Payments owing from such
Contracting Parties in the then current Service Year),evidenced by the authorized
signatures of such approving Parties as of the effective date of the amendment;
provided that this provision shall not apply to any amendment to this Agreement
affecting the Party contribution responsibilities,hold harmless and indemnification
requirements,provisions regarding duration,termination or withdrawal,or the
conditions of this Section.
Doom nt Dated .�+-.{,�qL +- -I,-r' 16
26
15.General Provisions.
a. Other Facilities. The County reserves the right to contract with other shelter
service providers for housing animals received from within the City or from
City residents,whose levels of service meet or exceed those at the County
shelter for purposes of addressing shelter overcrowding or developing other
means to enhance the effectiveness,efficiency or capacity of animal care and
sheltering within King County.
b. Survivability. Notwithstanding any provision in this Agreement to the
contrary,the provisions of Section A-1 0-(Indemnification and Hold
I larmless)shall remain operative and in full force and effect,regardless of
the withdrawal or termination of this Agreement.
c. Waiver and Remedies. No term or provision of this Agreement shall be
deemed waived and no breach excused unless such waiver or consent shall
be in writing and signed by the Party claimed to have waived or consented.
Failure to insist upon full performance of any one or several occasions does
not constitute consent to or waiver of any later non-performance nor does
payment of a billing or continued performance after notice of a deficiency in
performance constitute an acquiescence thereto. The Parties are entitled to
all remedies in law or equity.
d. Grants. Both Parties shall cooperate and assist each other
procuring grants or financial assistance from governmental agencies or
private benefactors for reduction of costs of operating and maintaining the
Animal Services Program and the care and treatment of animals in the
Program.
e. Force Majeure. In the event either Party's performance of any of the
provisions of this Agreement becomes impossible due to war,civil unrest,
and any natural event outside of the Party's reasonable control,including
fire,storm,flood,earthquake or other act of nature,that Party will be
excused from performing such obligations until such time as the Force
Majeure event has ended and all facilities and operations have been
repaired and/or restored.
I. Entire Agreement. This Agreement represents the entire understanding of
the Parties and supersedes any oral representations that are inconsistent
with or modify its terms and conditions.
Document Dated I_,4,!,,1 4 1
17
27
Notices. Except as otherwise provided in this Agreement,any notice
required to be provided under the terms of this Agreement shall be
delivered by E-mail(deemed delivered upon E-mail confirmation of receipt
by the intended recipient),certified U.S.mail,return receipt requested or by
personal service to the following person(or to any other person that the
Party designates in writing to receive notice under this Agreement):
For the City:
For the County: Caroline Whalen,Director
1-olil wrttt.t ry
King County Dept.of Executive Services
401 Fifth Avenue,Suite 135
Seattle WA.98104
Assignment. No Party may sell,transfer or assign any of its rights or
benefits under this Agreement without the approval of the other Party.
ii Venue. The Venue for any action related to this Agreement shall be in
Superior Court in and for King County,Washington.
Records. The records and documents with respect to all matters covered by
this Agreement shall be subject to inspection and review by the County or
City for such period as is required by state law(Records Retention Act,Ch.
40.14 RCW)but in any event for not less than I year following the
expiration or termination of this Agreement.
I . No Third Party Beneficiaries. This Agreement is for the benefit of the
Parties only,and no third party shall have any rights hereunder.
Counterparts. This Agreement and any amendments thereto,shall be
executed on behalf of each Party by its duly authorized representative and
pursuant to an appropriate motion,resolution or ordinance. The
Agreement may be executed in any number of counterparts,each of which
shall be an original,but those counterparts will constitute one and the same
instrument.
Document Dated 4" 18
28
l.t._..
Ter
.t431n3=, + #
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>-++-d4 +1 ,t}-t1}a>-, *4+4-v: .+ t++}t }tnakt44(-*+-4ik,+444+>t4k-A f(-,e r-woo-it
w444-aii+ #It+>+ ++...e-i-++t.W
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�_<++++a#�-=-`-Vaa-kk- �,=�tk+�-1k++•.C=+{.r_+,+cai+e-c tom,>E�i++y,tk�+�-a�+-�+t+r+xf�r��+>+tt>.�-+P--`�+>t-3aeark
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rt4++}++a4 t3++++k e +a+k+++>4}fftt x# r xr thte lima} li�l of>+44 4-e++ri+.ket r 1 i
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Administration. This Agreement shall be administered by the County
Administrative Officer or his/her designee,and by the City Manager,or his/her
designee.
Document Dated _ I,-!.?. 1 9
29
IN WITNESS WHEREOF,the Parties hereto have caused this Agreement to be executed
effective as of 18.
King County City of
Dow Constantine
King County Executive City Manager/Mayor
Date Date
Approved as to Form: Approved as to Form:
King County City Attorney
Deputy Prosecuting Attorney
Date Date
Document Dated i-,
20
30
List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 2043,2018 Payment(showing
participation only by jnrisdictions that have expressed interest in contracting for
an additional 3 year terns)
Exhibit C-2: Estimated Population,Calls for Service,Shelter Use and
Licensing Data for jurisdictions,Used to Derive the Pre-Commitment
Estimated 2044-2015 Payment
Exhibit C-3:Calculation of Budgeted Total Allocable Animal Services
Costs,Budgeted Total Non-Licensing Revenue and Budget Net Allocable
Animal Services Costs for 20183
Exhibit C-4: Calculation and Allocation of Transition Credit,Shelter
Exhibit C-5: 44,eei+ At_cLdJ
Exhibit C-6: Summary of Calculation Periods for Use and Population
Components
Exhibit C-7:Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract(Optional)
Exhibit F: Eii-.I.i.a,.ii..c..e..d.,-Licensing Support Contract(Optional)
Docu—nt Dated 21
31
Exhibit A
Animal Service Description
Part 1:Control Services
Control Services include the operation of a public call center,the dispatch of animal
control officers in response to calls,and the handling of calls in the field by animal control
officers,including the collection and delivery of animals to the Kent Shelter(or such other
shelters as the County may utilize in accordance with this Agreement).
1. Call Center
a. The County will operate an animal control call center five days every week
(excluding holidays and County-designated furlough days,if applicable)for
a minimum of eight hours per day(normal business hours). The County will
negotiate with applicable unions with the purpose of obtaining a
commitment for the five day call center operation to include at least one
weekend day. The County may adjust the days of the week the call center
operates to match the final choice of Control District service days.
b. The animal control call center will provide callers with guidance,education,
options and alternative resources as possible/appropriate.
c. When the call center is not in operation,callers will hear a recorded message
referring them to 911 in case of emergency,or if the event is not an
emergency,to either leave a message or call back during regular business
hours.
2. Animal Control Officers
a. The County will divide the area receiving Control Services into three Control
Districts as shown on Exhibit B. Subject to the limitations provided in this
Section 2,Control Districts 200 and 220 e,ti c J i will be staffed with one Animal
Control Officer during Regular ACO Service Hours and District 500 will be
staffed with two Animal Control Officers(ACOs)during Regular ACO
Service Hours. Regular ACO Service Hours is defined to include not less
than 40 hours per week. The County will negotiate with applicable unions
with the intention of obtaining a commitment for Regular ACO Service
Hours to include service on at least one weekend day. Regular ACO Service
Hours may change from time to time.
i. Except as the County may in its sole discretion determine is necessary
to protect officer safety,ACOs shall be available for responding to
calls within their assigned Control District and will not be generally
available to respond to calls in other Control Districts. Exhibit B-1
shows the map of Control Districts.
Document United I �-4_-44r 4 .-.1:, 22
32
ii. Countywide,the County will have a total of not less than 6 ACOs
(Full-Time Equivalent employees)on staff to maximize the ability of
the County to staff all Control Districts notwithstanding vacation,
sick-leave,and other absences,and to respond to high workload areas
on a day-to-day basis. While the Parties recognize that the County
may at times not be able to staff all Control Districts as proposed
given unscheduled sick leave or vacancies,the County will make its
best efforts to establish regular hourly schedules and vacations for
ACOs in order to minimize any such gaps in coverage. In the event of
extended absences among the 6 ACOs,the County will re-allocate
remaining ACOs as practicable in order to balance the hours of service
available in each Control District. In the event of ACO absences(for
any causes and whether or not such absences are extended as a result
of vacancies or other issues),the first priority in allocating ACOs shall
be to ensure there is an ACO assigned in each Control District during
Regular ACO Service Hours.
b. Control District boundaries areliave keeii designed to balance work load,
correspond to jurisdictional boundaries and facilitate expedient
transportation access across each district. The County will arrange a location
for an Animal Control vehicle to be stationed overnight in Control Districts
("host sites")in order to facilitate service and travel time improvements or
efficiencies.
c. The County will use its best efforts to ensure that High Priority Calls are
responded to by an ACO during Regular ACO Service Hours on the day
such call is received. The County shall retain full discretion as to the order in
which High Priority calls are responded. High Priority Calls include those
calls that pose an emergent danger to the community,including:
1. Emergent animal bite,
2. Emergent vicious dog,
3. Emergent injured animal,
4. Police assist calls—(police officer on scene requesting assistance
from an ACO),
5. Emergent loose livestock or other loose or deceased animal that
poses a potential danger to the community,and
6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls.These
calls will be responded to by the call center staff over the telephone,referral
to other resources,or by dispatching of an ACO as necessary or available,all
as determined necessary and appropriate in the sole discretion of the
D.-n—t D.1,d J U 23
33
County. Particularly in the busier seasons of the year(spring through fall),
lower priority calls may only receive a telephone response from the Call
Center.Lower Priority calls are non-emergent requests for service,including
but not limited to:
1. Non-emergent high priority events,
2. Patrol request—(ACO requested to patrol a specific area due to
possible code violations),
3. Trespass,
4. Stray Dog/Cat/other animal confined,
5. Barking Dog,
6. Leash Law Violation,
7. Deceased Animal,
8. Trap Request,
9. Female animal in season,and
10.Owner's Dog/Cat/other animal confined.
e. The Joint-City County Coll abo ra tioji Committee is tasked with reviewing
response protocols and recommending potential changes to further the goal
of supporting the most appropriate use of scarce Control Service resources
countywide. The County will in good faith consider such recommendations
but reserves the right to make final decisions on response protocols. The
County will make no changes to its procedures that are inconsistent with the
terms of this Exhibit A,except that upon the recommendation of the Joint
City-County Collab rafioii Committee,the County may agree to modify
response with respect to calls involving animals other than horses,livestock,
dogs and cats.
f. In addition to the ACOs serving specific districts,the following Control
Service resources will be available on a shared basis for all Parties and shall
be dispatched as deemed necessary and appropriate by the County.
1. An animal control sergeant will provide oversight of and back-
up for ACOs five days per week at least 8 hours/day(subject to
vacation/sick lea ve/training/etc.).
2. Staff will be available to perform animal cruelty investigations,
to respond to animal cruelty cases,and to prepare related
reports(subject to vacation/sick leave/training/etc.).
3. Not less than 1 ACO will be on call every day at times that are
not Regular ACO Service Hours(including the days per week
that are not included within Regular ACO Service Hours),to
respond to High Priority Calls posing an extreme life and
safety danger,as determined by the County.
Document Dated
24
34
� The Parties understand that rural areas of the County will generally receive o
less rapid response time from A[0thanurbanaoas.
h. Contracting Cities may contract with King County for"Enhanced Control
Services"through separate agreement(as set forth ioExhibit E);provided
that o City may not purchase Enhanced Control Services under Option lao
described inExhibit E if such City is receiving x Transition yundiogCredit
1,zul/oc7-Sbelt+r[zedi/
Part 11: Shelter Services
Shelter services include the general care,cleaning and nourishment/down +releused,lost
or stray dogs,cats and other animals.Such services shall b,provided 7-days per week,365
days per year ut the County's animal shelter in Kent(the^Shdt,,^)vx other shelter
locations utilized by the County,including related services described in this section. 44e
� zmaintenance'd the Shelter will continue mbeincluded io th
the
Program costs allocated under this Agreement(as part of the central County overhead
charges allocated to the r,ogmo`). major renovation,upgrades orreplacements
of the Shelter established as a capital project within the County Budget are anticipated.
�+mrwdlanyeucxcupitulp,4cctcostobeaUocatcdtoU`,ContracuogCiacoi++�e+�e
�
| Shelter Services
u Services provided m animals will include enrichment,exercise,care and
b,pdio8'and reasonable medical attention.
b. The Public Service Counter at the Shelter will he open to the public not less
than 30 hours per week and not less than 5 days per week,excluding
holidays and County designated furlough days,for purposes^fpet
redemption,adoption,license sales services and(as may b,offered from
time/"time)pet surrenders. The Public Service Counter ut the shelter may
be open for additional hours if practicable within available resources.
c The Coun/v will maintain a volunteer/foster care function ut the Shelter to
encourage use o(volunteers working a|the shelter and use"ffoster
families/^provide fostering/transitional care between shelter and
permanent homes for adoptable animals.
|
Document Dated
ce�^���+��u 25
d. '17heCounty will maintain un animal placement function at the Shelter m
provide for and manage adoption events and other activities leading mthe
placement o/animals in appropriate homes.
e. Veterinary services will be provided and will include animal c,ums
treatment and minor procedures,spav/neuter and other surgeries.Limited
emergency veterinary services will 6c available io non-business hours,
through third-party contracts,and engaged if and when the County
determines necessary.
[ The County will take steps through its operating policies,codes,public fee
structures and partnerships tv reduce the number nf animals and their
length"f stay bu the Shelter,and may at times limit owner-surrenders and
field p/dk-ope'adjust fees and iuc,ourize community-based solutions.
2. Other Shelter services
a. Dangerous animals will bc confined aaupvmpria\c/^ec,soa,y.
b. Disaster/emergency preparedness for animals will bccoordinated
regionally through efforts o/King County staff.
3 Shelter for Contracting Cities contracting with PAWS(Potentially including
Woodinville,Shoreline,Lake Forest Park,Kenmore(^NurtbeznC36,m^)). For so
long as a Northern City has a contract in effect for sheltering dogs and cats with the
Progressive Animal Welfare Society bn Lynnwood(yA\wS)'
| 12ruuidxr�_tbe County will not shelter dogs and cats picked up within the
boundaries of such City(s),except in emergent circumstances and when the PAWS
|
Lynnwood abc)ter im not available. Dogs and
cats picked up by the County within such City(s)will be transferred by the County
| ,o the PAWS Lsbc|m,inLynnwood rahclt,,
care,which will be provided and funded solely through separate contracts between
each Northern City and PAWS, nd the County
|
will refer residents o/that City/opAVVS k.,
sheltering services. The County will provide shelter services for animals other than
dogs and cats that are picked up within the boundaries"f Northern Cities
|
contracting with PAWS oo the same terms and
conditions that such shelter services are provided t"other Contracting Parties.
Except ae provided bn this Section,the County io under n"obligation/odrop
animals picked up in any Contracting City at any shelter other than the County
shelter boKent.
4. County Cootoct`°itby/x\�S . N"/hiogbnt�s i�~���'�*''��_______'
Agreement iaintended tn preclude the County from contracting with
4�uw�*
| tvcum for animals taken inby��County
-A��4~
| --------
5. Service m Persons who are not Residents"f Contracting Cities. The County will
not provide routine shelter services for animals brought in by persons who are not
|
Document Dated+-'--"u+4__-,4`" 1=17 26
residents of Contracting Cities,but may provide emergency medical care to such
animals,and may seek m recover the cost of such services from the pet owner
and/or the City in which the resident lives.
Part III:Licensing Services
Licensing services include*cop*otimandomintaanceofaonifiedsystemm|icense
pets in Contracting Cities.
l. The public will bo able w purchase pet licenses/n person at the County Licensing
Division public service counter in downtown Seattle(500 41h Avenue),King County
Community Service Centers and the Kent Animal Shelter during regular business
hours. The County will maintain on its vvebeiu the capacity for residents tv
purchase pet licenses^n-lin,.
2. The County may seek to engage and maintain a variety of private sector partners
(ug.veterinary clinics,pet stores,grocery stores,city halls,apartment complexes)ua
hosts for locations where licenses can be sold",promoted/n addition t^County
facilities.
3. The County will furnish licenses and application forms and other materials mthe
City for its use inselling licenses,^the public at City facilities and u/public events.
4. The County will publicize reminders and information about pet licensing from time
to time through inserts in County mailings to residents and on the County's public
television channel.
5. The County will annually mail m E-mail at least one renewal fonnommder^^d
late notice(as applicable)to the last known addresses of all City residents who
purchased a pet license from the County within the previous year(using a rolling
12,nond`calendur)
6. The County may make telephone reminder calls muo effort to encourage pet
license renewals.
r. The County shall mail pet license tags^,renewal notices ua appropriate t"
individuals who purchase new or renew their pet licenses.
8, The County will maintain o database^f pets owned,owners,addresses and
v`o}nu"o,.
9. The County will provide limited sales and marketing support inan effort to
maintain the existing licensing base and increase future license sales. The County
reserves the right to determine the level of sales and marketing support provided
|
from year to year in consultation with the Joint City-County Cojl,&oratioll
Committee. Tbc County will work with any City b,which doo,-tv-d"o,
canvassing takes place t"reach agreement with the City usto the hours and
locations o/such canvassing.
| "=uart='Dated`2,^u,�u=e�t-u 27
l0.The County will provide current pet license data files(database extractions)wa
Contracting City promptly upon request. Data files will include pets owned,
owners,addresses,phone numbers,E-mail addresses,violations,license renewal
status,and any other relevant or useful data maintained in the County's database
mn pets licensed within the City's limits.A City's database extraction will b,
provided in electronic format agreed tohy both parties bua timely fashion and ioa
standard data release format that/s easily usable by the City.
|
| "=u—.'o�w^ +*- ����� 28
Exhibit B: Control Service District Map
The attached map(Exhibit B-1)shows the boundaries of the 3 Control Service Districts-a,
e rt+� rk r�{1 � etr#eelr l kr{� A r e tk.
The cities and towns included in each Control District are as follows:
District 200(Northern District) District 220(Eastern District)
Shoreline Bellevue
Lake Forest Park Mercer Island
Kenmore Yarrow Point
Woodinville Clyde Hill
to Town of Beaux Arts
Redmond Issaquah
Sammamish Snoqualmie
Duvall North Bend
Carnation Newcastle
District 500(Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on
Exhibit B-1.
D-w„em D.wd. .,4- 29
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Exhibit C �Formatted Width 8.5",Height: 11
Calculation of Estimated Payments
The Estimated Payment is the amount,before reconciliation,owed by the City to the
County(or owed by the County to the City if the amount calculated is less than$0)for the
provision of°' 1i rx+_t1 Nrear of Animal Services,based on the formulas below.
In summary and subject to the more detailed descriptions below,an initial cost
allocation is made for the Service Year 2 (e xarx7lr-_2(71 based on the cost factors
described in Part 1 below;costs are offset by various revenues as described in Part 2. An
annual reconciliation is completed as described in Part 3.
r+ +€�.,-�a++rt(�)-++ .-:,•�,-�'f,-++=-a+++++ rtc++k>-(i+t++t++rr+-+af-#ht-1't++tea+++-..�e�t++.t�-�t�r,+}-r+€
201 - +?fi r{ + # + r Year
Based on the calculation process described in Parts 1 and 2,an"Estimated Payment"
amount owed by each City for each Service Year is determined. Each Estimated Payment
covers Mir<_I!e(.); of service. Payment for service is made by each City every
}+we Au,n{ t
Part 1:Service Year 2-44-,4 Cost Allocation Process
Control Services costs are to be rllua_7(t,tl +rntin #zll L+,7ezta )�tAr+ ,l'araies_�t,c�..
+n : ttrs ll1e;;i,r t�l tip� �c}�l.{-1�itu>r�_?a ti�tl',ot,7 Hie Itust be of�Ilk lol.,on ice_
at tri Nitnhleto cad)
(:�ot7kr�+�tit+
r1+-r,++#t+4 o4=+ Er+c.k-
1
-,..
Formatted:Indent:Left 0.5"
• Shelter Services costs are to be allocated among all Contracting Parties based
20%on their relative population and 80%on the total shelter intake of animals
attributable to each Contracting Party,except that cities contracting for shelter
Document Dated 1- tee+-.a„,� +'=-l_l” 34
44
| services with PAWS pay only a
population-based charge.
° Licensing Services costs are mbe allocated among all Contracting Parties,based
2O%oo their relative population and 80%vo the number o/licenses issued to
residents"f each Contracting Party.
�
Part 2: Revenue and Other Adjustments mthe Cost Allocation.
� lo2�+�,-.-Q LU8 and each Service Year thereafter,the costs allocable to each Contracting Party
are reduced hy various revenues and credits:
• Licensing nv,nu,will be attributed|o each Contracting Party based oil the
residency of the individual purchasing the license(see Part 3 for reconciliation
o/Licensing Kc,cnueo). Aa Licensing Revenue and Non-Licensing Revenues
change from year t"year,the most recent historical actual data for these
amounts will be incorporated\o offset costs(See Exhibit C-6 for calculation
periods).
� by the loint -
• Two credits are applicable w various Contracting Cities m reduce the amount of
their Estimated Payments:a Transition Funding Credit(fixed ut2013level,
|
payable annually through 244-s2f,)2-))for cities with high per-capita costs and a
Shelter Credit(for Contracting Cities with the highest per capita intakes(usage))
payable
annually through_241-i�l��). lc-
|
ill'11.1v of the A�_,reumeiit. pUcubom^[�*o,�oditsia
limited such that the Estimated Payment cannot fall below zero(before mafter
the annual Reconciliation calcnlud^^).
°
-
\Contracting Cities may request lnbznued.
1.1iceoeb`8 p",t Sen i,el by aseparu|c
| lzd�zmcil licensing S�mppou with the
| o^"°"en'Dated+,,~°e��*�� 35
County(Exhibit F),;-Lihis support is subject to availability of County staff,.+#+
1 teY #+i } ti+vtti1+ i+4 iki�w Fk+th a}+tcr +tg l �.',.•,. t per
i..� .+ e kie
r
^,�:
h {«k-ai+"+
(k*}io o4�# 4+t1,+1 t-N,4 e; 1 rtr ilia!-'++r r rk
lr eta+ ski++t;} +tv Et t}r 1 ;l tla#+,rn f a 4 rt k-t}3t tir i++k}4(=M' 4 4+i
+-+t-t4 if++ii+a+-i w-+-lie
¢r#} tk+ .+++e++ 14 44
At r-Est w+ry}+ rte} h tl}lat -t{t:tt1++ 1 F rtly t t l+ a+++t i-}:i+�+i
• In+ ich Service Year i.ib,eLilient tt7 2Q18--2�' a n' `'4l-;>,allocable costs are
adjusted for each Contracting Party based on the actual increase or decrease in
allocable costs from year to year for the whole Program. Total Budgeted
Allocable Costs cannot increase by more than the Annual Budget Inflator Cap.
The Annual Budget Inflator Cap is the rate of inflation(based on the annual
change in the September CPI-U for the Seattle-Tacoma-Bremerton area over the
rate the preceding year)plus the rate of population growth for the preceding
year for the County(including the unincorporated area and all Contracting
Cities).
• In all Service Years,costs are also adjusted for annexations(in or out of the
Program service area)of areas with a population g++ +t++ of 2,500 or more and�4f,
Document Dated a- -+-1�-1 r�_„}, '7 36
46
| the shift io relative population aud ua�?,c shares among all Contracting Parties
aau result of any Latecomer Cities.
Part 3:Reconciliation
• Estimated Payments are reconciled m reflect acmxlazcnnoo'asv,eDupdhungcs
bn population attributable to annexations^(areas with a population"(2'500o,
more(in o,out nf the Program)and the shifts in relative population among all
Contracting Parties as a result of any Latecomer Cities.The Reconciliation occurs
by June 30 of the following calendar year.The Reconciliation calculation and
payment process i"described in Exhibit D
• The receipt of Transition Funding Credits or Shelter Credits can never result in
the amount v/the Estimated Reconciliation Adjustment Payment falling below
$0.
• If a jurisdiction's licensing revenues exceed its net costs payable under this
Agreement,then io the annual reconciliation process,the excess licensing
revenue iareallocated
provided that,the determination vf net costs shall bc adjusted ae
k,x*,* (|)for a Contracting City purchasing shelter services from pAvVSlLor
net costs includes consideration vf the amounts
paid by such City/oPAW and(2)for o
Contracting City purchasing Enhanced Control Services per Exhibit 8^���u
� net costs
includes consideration o(the amounts paid for such services.
Part 4: Estimated Payment Calculation Formulas
For Fach Service Year
|
| EY=KEC+DS+ELI—(ELu+TIC,+VSC)]+-2
|
| o=m= n°ed ��� 37
Where:
"Ey~io the Estimated Payment. For Contracting Cities receiving o Transition Credit or
Shelter Credit,the value"fer may not be less$o.
°EC"o,"Estimated Control Services Cost"i,the City's estimated share'd the Budgeted
Net Allocable Control Services Cost for the Service Year.See formnla below.for deriving
'EC."
"ES"o,"Estimated Shelter Services Cost"is the City's estimated share of the Budged Net
Allocable Shelter Services Cost for the Service Year. deriving.5S.^
"EL"or"Estimated Licensing Services Cost"is the City's estimated share of the Budgeted
Net Allocable Licensing Services Cost for the Service Year. fio,derivinX
"EL.^
"EtR"is Estimated Licensing Revenue attributable m the City. For purposes of
determining the Estimated Payment m Year 24*,42018 sCcia based^o the aommzt ol
�u���o�iozu each type"f^chva license issued to City residents in�°��e*�3l»i�0z
"Calculation Period"), Exhibit C'
2 shvv,yuprcxoiovryesamauo/so4 U1Licensin6 Revenue;the numbers inthis
exhibit are subject to Reconciliation by June 30,-44-2210
Fo matted;Indent:Left: 0.5"
For
Contracting Cih,* A-4t4-&aLb^ve o_FifliazcedLiccosing
Support per Exhibit F'Ea/a increased byadding
the shrnatednef amount of revenue,if any,estimated to be derived as a result of
01111CuILOLicensing+*pe*ek-support provided/"the City(the"Licensing Revenue
Target"o,^VT^ );this amount ia
^4**shown in the column captioned"Estimated Revenue(snn
Licensing Support"om Exhibit C-q.
|
License Revenue that cannot he^ �hu|od�oaxpe�6cru�y(e��,Liceoae�cvcnu, ^
u
associated with incomplete address information),which generally represents a very
small fraction of overall revenue,is allocated amongst the Parties based on their
respective percentages vfELRoo compared to Total Licensing Revenue.
|
Document Dated 1 4*���,: i-z 38
| Notwithstanding the foregoing,^ELR^may bc based vnnum/irn^ted amount o{ - Fornmatted:-Ind-ent:Left: 0-.5"-
licensing for the Service Year for the City if,bu the reasonable judgmen/o/de
County,an estimated Licensing Revenue amount can be proposed dbatioDkelyto
more closely approximate the actual Licensing Revenue for the Service Year than
the data from the Calculation Period;provided that the use of any estimates shal I be
subject tn the conditions o(this paragraph. The County shall work with the Joint
| City-County(ollob4a&zu/Committee to develop estimated Licensing Revenue
amounts for all Contracting Cities for the upcoming Service Year. If the Joint City
CoontyCuUabcr4ion Committee develops a consensus proposal(agreement shall
bc based"o the consensus v/those Contracting Cities present ut the Joint City-
,County Coll,iboi ation.Coinmittee meeting in which Licensing Revenue estimates
�
are presented mpmy^mh for,t the
Estimated Payment Calculation notbDcob^o)'it shall be used m developing the
| Estimated Payment Calculation. If
consensus is not reached,the County shall apply the actual Licensing Revenue from
the Calculation Period for the Service Year tv determine the Preliminary Estimated
Payment.
| ^TC."ie the Transition Funding Credit,if any,allocable m the City for each Service Year
calculated per Exhibit C-4.
|
"VSC-is the Shelter Credit,if any,allocable to the City for each Service Year calculated
per Exhibit C'4.
"B"is the"Budgeted Total Net Allocable Costs"estimated for the Service Year for the
provision of Animal Services which are allocated among all the Contracting Parties for the
purposes of determining the Estimated Payment. The Budgeted Total Net Allocable Costs
are calculated ua the Budgeted Total Allocable Costs(subject t^the Annual Budget
Inflator Cap)less Budgeted Total Non-Licensing
�evcnu
| . The Budgeted Total Allocable Costs ezdxd,any amount
expended by the County as Transition Funding Credits,or Shelter Credits(described in
Exhibit C-4)'o,to provide I-ubuuuud Licensing 4�*+,+�^So�po���c��z(desoib,db^
|
Section A preliminary calculation(by service a,,u—C^otrol'Shelter,
Licensing)of Budgeted Total Net Allocable Costs,Budgeted Total Allocable Costs and
Budgeted Total Non-Licensing Revenue for purposes of calculating the Pre-Cornmitment
|
Estimated 1 8-Poym,ntsi,set forth in Exhibit C-3.
|
Document Dated 4,'-d 39
11=: i. tlx= at e-X_,c>r+d-Lac# r tEriE t+++lalt+k++flat -t #1=-4a- +tn t+Ef o++e++# ;t+++,e
4*h44+++t41+4t --.:1-4+r-€ia=41,-#i-,,e4
t�U+rc'<+4+4t•-E-+-�#_;-#++t-?t.1-1�3__._}-1+e+-}++e-
rt+ -44++
+-n ++'+r
pt+lxt+4,4 4) (-)( k+-4 a et-tit++++ +s++t4-r+a+»1++++tc++t-r +ltt+4t+4�4
"Total Licensing Revenue"means all revenue received by the County's Animal Services
Program attributable to the sale of pet licenses excluding late fees, t•r4un(k.Ind rebates.
With respect to each Contracting Party,the amount of"Licensing Revenue"is the revenue
generated by the sale of pet licenses to residents of the jurisdiction,extjud ink late fee,,,
rt(trt,c1s.._uu,rehatcrs.(With respect to the County,the jurisdiction is the unincorporated
area of King County.)
"Total Non-Licensing Revenue"means all revenue from fine-forfeitures,and all other
fees and charges imposed by the County's Animal Services program in connection with
the operation of the Program,but excluding Total Licensing Revenue ;-F.4�d-Nc;-
Rc gi1+-n,�1--4{t~ve+t++e4-a++t3-Designated Donations,_gr_rgt�,_o+ t"rlirc_�7+t rit_>_r�i il_-tt try tfi��.
py+.,�,-�,,,t.�.,,a n��,,�--li egit+i�-1-R-t:�ttttes�"{"1.:F`•.1[�')-a+t t-t t��tt+a t+e:u-.�?t t+yet fi+yt4-tta-k�rte t i vt�r4-3?v
+-�}r-~+}-tti t++taw-ft+t++i dtr4}+++;_.�;t,++}k-e 4e++�+E-it-�+-;r+++!{a}+.t r+•1,+,".rte=trr+r+l-<+t++��+{+t��,;-t,".�.c r>fr+
ri{+t d
*4 11 1'av tr+rv+t €N R tt}<4t+1
#=�e+:+g;+t,ated-Plort xtiera4-1 otak..:N+m--l�e+tsirtg..Rt+ve}se+c��++t4'#=e+tr�4-1;+c�rt�i+�#iEve++++E::
"Designated Donations"mean donations from individuals or other third parties to the
County made for the purpose of supporting specific operations,programs or facilities
within the Animal Services Program.
Document Dated �t,1 a 6 �,_I_ 40
50
^I I dbaut'd Licensing ue,em*-Supyort Services"means activities v,funding mbe
�
undertaken b`specific cities to enhance licensing revenues,per Section r,4,*4:4i4-f�,;and
Exhibit F.
"Annual Budget Inflator Cap"means the maximum amount by which the Budgeted Total
Allocable Costs may be increased from one Service Year to the next Service Year,and year
to year,which ia calculated o,the rate vf inflation(based oo the annual change inthe
September CPI-U for the Sea ttl e-Tacom a-Bremerton area over the rate the preceding year)
plus the rate of population growth for the preceding year for the County(including the
unincorporated area and all Contracting Cities),as identified by cornparing the two most
recently published July OFM city and county population reports.The cost allocations to
individual services(e.g.Control Services,Shelter Services or Licensing Services)or specific
items within those services may be increased or decreased from year to year in so long as
the Budgeted Total Annual Allocable Costs do not exceed the Annual Budget Inflator Cap.
"Service Year"i^the calendar year in which Animal Services are/were provided.
"Calculation Period"is the time period from which data is used to calculate the Estimated
Payment. The Calculation Period differs by formula component and Service Year. Exhibit
C-6 sets forth in table form the Calculation Periods for all formula factors for the Service
� ^y"pulabvn^with respect w any Contracting Party for Sery Service the
population number derived from the State Office of Financial Management(OEM)most
recent annually yuh)iybcd rcp"z|*/population used for purposes of allocating state
yhurmi revenues in the subsequent calendar year(typically published hy0FM each July,
c,Uocdng final population estimates . For each Service
Year,the OEM reported population will bc adjusted for annexations vfz'son^,more
residents known to be occurring after April,e44-1-.2L1-7and before the end o/d`,Service
Year. For example,when the final Estimated Payment calculation for 20u3�-20 I'S iop,o,idod
on December 15,244-P220 17',the population numbers used will be from the OEM report
issued in July 241-2-10 1 Z and will b,adjusted for all annexations vf2,sO0o,more residents
that occurred("r are known to be occurring)h,tv,,o^apri\_L���20 12L.aod December 31,
| 24)1-4'018. Io any Service Year,if: (l)annexations'd areas with a population o{2'500v,
more people occurs t^impact the population within the jurisdiction^fa Contracting Party;
or(2)a Latecomer City ia brought under contract with the County,these d`u^Sea obol}be
accounted for in the calculation of the Estimated Payment for such Service Year.14�,
| --Such
adjustment shall be made at the next occurring possibility(e.g.,at calculation of the
| Final Estimated Payment,o,Reconciliation,whichever iu
| o=~°"".Dated+�-u+,4�e- 1 1 41
soonest). The adjustment in-U-will be made on a pro rata basis to reflect the portion of the
year in which the population change was in effect.
;.4 Pip p _a se -,,. o, .^
Ow area w-a4 t-in...,-r, P t.
a E «its
N#r �141 Ft,'S p0t?trlat r1 a rt�r t{ 1 t+ i l�r:tt+( p{rl rt+«tt
} t+la4 i t c rk� <a e( F1 1+ thY t
{
aa}*,ar—The population of an annexed area will be as determined by the
Boundary Review Board,in consultation with the annexing city. The population of
the unincorporated area within any District will be determined by the County's
demographer.
• In the case of a Latecomer City,the population shall be similarly adjusted among all
Contracting Parties in the manner described above for annexations,by considering
the change in population between all Contracting Parties attributable solely to the
Latecomer City becoming a Contracting Party.
Exhibit C-1 shows the calculation of Pre-Commitment EP for Service Year 2)4,+i3OIS
assunung that the County and all Cities that have expressed interest in signing this
Agreement as of a�- a-(,-,�(ti 17e�t t i r7l7crr 3l,?(71 ,do in fact approve and sign the
Agreement, ae4r
4 at�eM.-Tara4-I-1��-�.-frarrrtv...a+e t�ti 4-1?ea ~naet'titrrt--l�r:
Component Calculation Formulas(used in each Service Year 2tiLLI:
st li ate _(EC)Se__r_-vi_ces.Costs is calculated as follows:
EC={{4(C*-;25".811 x ,1,CFSJ)+{(4(C x-.2i1-x.2]x I'cr1? E444+p4
't-- Elt#:
Where:
"C"is the Budgeted Net Allocable Control Services Cost for the Service Year,which
equals the County's Budgeted Total Allocable Costs for Control Services in the Service
Dociment Dated 42
52
Year,less the Budgeted Total Non-Licensing Revenue attributable m Control Services in
the Service Year(for example,fines issued in the field)
' For purposes v{determining the Pre-Commitment
Estimated Payments for the Budgeted Net Allocable Control Services Cost/o
calculated oe shown"o Exhibit C'a'and shall besimilarly
derived to determine the PinulEuumaied Payment for 2018 and 2�,ca�11
� sm�
^A CFS~i s the total�,L�tu�.L.,^rmuo]number^x Calls for Service
1'ef i-od-for the Service Year for Control Services originating within the City expressed as a
� y,nrnagp^fme.ACFS for all Contract ruraea^ . A Call for
Service is defined as a request from an individual,business or jurisdiction for a control
service response to a location within the City,or a response initiated by an Animal Control
Officer in the field,which is entered into the County's data system(at the Animal Services
call center or the sheriff's dispatch center acting as back-up to the call center)as a request
for service. Calls for information,hang-ups and veterinary transfers are not included in
the calculation of Calls for Service. A response byan Animal Control Officer pursuant to
mn Enhanced Control Services Contract will not bc counted uea Call for Service. For
purposes^(determining the Estimated Payment the
Calculation Period for-[FS is
cx�ndarycurx
Exhibit C'2 shows a preliminary estimate"fofu-CFS
for 201-1-20 l lo,used tv determine the Pre-Commitment Estimated 20l8-1 Payment;the
numbers i^this Exhibit C-z are subject/o Reconciliation by June 30'2me20 17.
| 8l�u�6neach Service
2444-is 6
cdue ,Kvws:
If,aavf the effective date of this Agreement,the City has entered into a contract for shelter
services with the Progressive Animal Welfare Society(PAWS)in Lynnwood,WA,tol
| tbcr`for aw long no such contract remains bn effect,the City
will not pay a share of shelter costs associated with shelter usage("A"as defined below)
|
Document Dated i'=-,^,� 47'_111' 43
and instead the Estimated Payment will include^population-based charge only,
reflecting the regional shelter benefits nonetheless received by such City,calculated as
follows(the components uf this calculation are defined aa described below).
� E8=(S..zxP"p`_a)
If the City does not qualify for'the population-based shelter charge only,ES is determined
as follows:
� ES=(Sx2xpvp")+(Sx.8xAA)
Where:
^S^ia the Budgeted Net Allocable Shelter Services Cost for the Service Year,which equals
the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total Non-
Licensing u*,*ououtr/bn/ubl"/oSbeltu.p",^bouo(/.c,uu^ptivobco'uic,^chip(,,s,
impound fees,owner-surrender fees,from all Contracting
pa,dcs)**�/r+�p�+4
e"e+ F^zpurposesof
determining the Pre-Commitment Estimated Payments for 2018-4,the Budgeted Net
Allocable Shelter Services Cost is calculated xo shown unExhibit
C-3'and shall b,similarly derived to determine the Final Estimated
Payments for 20Id4 and for«u4z Service ymr^
| ^yvp"Li"ia the population o/the expressed ua^
percentage of the Population of all Contracting Parties.
| ^AlL^isdhe that were:(|)picked npbyCounty
Animal Control Officers from within the City,(z)delivered b7a City resident t"the
County shelter,or(3)delivered to the shelter that are owned by a resident of the City^
expressed vno percentage o(the total number°[
animals bn the County Shelter during the Calculation Period. For purposes ufc,ulctil,itil.1g,
the�44-2,-cotimatcdPayment the Calculation Period for^aA''/athe
alcnda,yoaz,,L&z
-244 i-Lm��aLu�uz�� Exhibit C'z shows u
preliminary estimate o/^A''for Q-444-�L���l��o,dt^determine the P,u-Cnoomitmcot
Estimated 201.8�Payments;the numbers in this exhibit are subject to Reconciliation by
�
June 30,_44P20 17,
| Estimated I icensillgAEL)jw�for each Service Year 24*;is calculated as follows:
| »°""°eri'Dated+�e+++����� 44
| 0L=WLx2xYvp"u +0Lx.8xAL)
"L"iethe Budgeted Net Licensing Services Cost for the Service Year,w hich equals the
County's Budgeted Total Allocable Costs for License Services in the Service Year less
Budgeted Total Non-Licensing Revenue attributable to License Services(for example,pet
license late fees)bu the Service Yea
For purposes'f determining the Pre-Commitment Estimated
�
Payments for-44420 l_8 the Budgeted Net Licensing Coyti
calculated ao shown on Exhibit C'3,and shall be similarly derived to determine the
I}inal Estimated Payments k., Service Year.
Oie
| "P"p"2^io the Population"/the City expressed a,u percentage*f the population^fall
Contracting Parties.
| ^ALl^ isthe number of active paid regular pet licenses(e.R,
excluding'buddy licenses"or temporary licenses)issued to City residents during the
Calculation Period. For purposes"[calculating the Estimated Payment
1s�12-414'the Calculation Period for^ALrio
calendar year,,
'�OrN ice Year-444t44 "fit
Exhibit C'z shows u preliminary estimate^(^,A-Lr'to
be used for calculating the Pre-Commitment Estimated 201K�Payments;the numbers in
�
this Exhibit are subject to reconciliation hy June 30'20IZ2.
|
Document Dated k�a+*_a_au_� 45
Regional Animal Seivices of Ringtounty-DRAFT t-1
2018 Estimated Payment Calculation(Draft)
,. -----
Cost Allocation Pet U....g EM-d NO
imendkiian Field USt Shelter Cost Li-,nr C.1, TW.1 Cut_ R* x t Credits R.-e(ea'd) Net Final Cost
1-1 lbl ki 1d1_ let [A N 1'8'^=1!1
_231 5 917 $1,20 5 354 354
'5__
Bl.d,Da-nd S 9,168 $ 113,027 '411331 5 �3,2� �3�5,765 5 (15,472) 5,Ejs (9"')
C 4,129 4,837 $ 1,743 5 13,N7 57999 .5 (3,208) $ 552
1!de Hill 3,210 2,534, 1,9 415 5 7,M �;7,4� 5 (293) $
c-mg- 6 188 in .5�s� $ o6'm) u'm
1,03 1109,26a
D-11 1:1,44
5,031 .5 i;'?ut
_j57537) 5 26,546 5 ,91)
j3p,9
q..h 61302 S _40,nq (57,058) S --- ,5 (51,053)
vem-re, 11 _$_ '47,380_S 74076 $ 19,017 5 80,913_ ,991�6 - 5 9966
9", 5_ 328,893 5 -.860,393 7s 6 ptil p70494) 547,587
$__.
lake F.re,I Park. S 246 8,126 3 11,372 '$ 44I85 514144 (q S - 51'__
NUFAeN.11ky FS tp�
n"30B,5'"' 21,307 S $............(Sa,9,) , .......
Mhi.,d 23,4613 5 22,20B 5 34,911 s 7n,607, 5 (2,452)
20,060 5 1�,315 7,770 42,144 530,414...
S 14,419 $ (7, S) .5 1 (7,725}
N.,th Eer,d 13,3�e 15,151 $ i;�6I 3�,863 1 524,252 1 (10,507) 1,376 1 N
Redmond 5 67,148 5 70,494 5 34,638 5 in," $I2E,55I
Sa h 64,870 S 59,239 5 40,341 164,524 5156,757 5 7,W� 7176 T)
I..T 237,q77 5 13,439 5 i 2�7t!9� (753,625)
-
Shoreline 111,659 34,532 5 38'�_5_'a5"d 5-14�'!Ia .5
'-qu.1- (15,344)
n�983 s 20,433 8,319 5 47,?3� ��462 5 (15,324)
T.-W 568,213 S 177655 $ 9,487 5 255,356 532,550 5 i2122,806191 122,017
Y.- 5 2,1161 53,719 $ 251411� $111 Z.",
U'r-P,K.S C.-V 111,19 12,117 1 217,9 65 1,797, $60,267 15 937,122) 5 5 {937,122}
2,960,688 15 686,512 1 5 5,626.109 5 2,770,6811 5 S 8 IS614 5
Fie Id COST Shelter Cost Licensing Ctal T"I C"
B,,dt;d T-1 Alk- 2,131,959� b 1 763,S12 S,�973,7S9
-L-, 14
Budget N 47,
B.,%d New P.%-
b,,d on 2016 0.rtu,l
pmrtttol
........... ..........
Document Dated 46
56
R,p.nal Anm,al Smk��of King C.-ty-DRAFT C-'1
2018 Est it,a t e d Pay ,e.t Ckulmi
_ati
Ct AlY_'
staid C-t Sh.41.1 C-t 1&C-1 T-)C-1 wet Fsna Cost
tt-I-11 296 R. 243 223
I. �s,sn 169,4Iq;
61.611.11d 5-------At5,l-na6 M 5 6.39 : z. f !s'-[
4,W7• .,9.6 1,7Z5 11,.59 57,994 t2,913,
CIYOe Hein 2.625 5 2,593 I'm 7,396 2,405 L p 5 9
.............. 21�15 5 16a3a s 202,5,6 4�65 64,ql!i_ ----------A
3.9 486 6'e15 u,160 x25,2I4 0,954� 5 ID.9i41
N 56,521 5 9,794 : Y01,916 949.41 196.913f 30,092 �26,025�
_4_6553 5 20,397 137,185 512 330 ln4w
a7,2U 11,315 14,425 50'105 540,64S 10,54_3 10,513
30 z,416 @68.29# ","o A51,90
3559H91 5 1S 359 i AS 254 5A3 46II 1.558'r 1,58il
Maple �!�9114 2
va leti 61,4 E6 "s Me e and 19,3.3 25 so 16,013 61,191 Fj75, g�_ 5
(5,27a�
21,608 i 17 .6�.9
mzh
.....................
5 63.675 5 6a,969 122.365 °15'.341 Zia,96 5 14,968
5 95.62Y 5 2251,91ffi x4-928 339,341 62 1156.935
na L7 1665s 5 zo,vo s S,B7G 5 45 w6 932,7O6 njwj
65,m i 165,093 > 10,#91 P41,#66 332,566 ;502,461} 99,539 7199.3611
37,x70 5 1,152 .,.It r 33,563 33:,902 5 (661) 5
x 31'+ ti7ti 61k1
655,657 .5 157 5 2}'1,636 065 118 {812,969'r {97Y.4691
..............
6,edge dFUOn I
l,dg.l.d N..
72':13
h(1
-------------------
Document Dated 4 A- it L, I
47
57
Exhibit C-2
Population,Calls for Service,Shelter Intakes,and Licenses Issued-Data by Jurisdiction-
Used to Derive the Precommitm ent 2018 Estimated Cost Allocation
Average
Average Calls .Average Licenses
2016 for Service Intakes slued
Jurisdiction Population 2014-2016 2014-2016 2014-2016
Beaux Arts 300 1 - 40
.... ... ......
Bellevue 139,400 333 162 12,605
.... ............... ...........
.........
Black Diamond 4,305 23 25 573
Carnation 1,850 12 6 248
..........
Clyde Hill 3,060 6 1 261
..........
Covington 19,750 167 I59 2,529
.........."I'l--, .1-1.1
Duvall 7,425 33 11 849
.
Enumclaw.. 1.1 .. . I'll, 11,410- ...................... 113 7 2.." 1,4 1 5..3-
Issaquah 34'590 152 31 2,425
..........
Kenmore 22,320 120 - 2,654
Kent 124,500 1362 1,277 9,990
King County(Unint'd)* 245,920 1,729 1,252 30,662
Lake Forest Park 12,940 60 1'597
...............
Maple Valley 24,790 159 91 2,979
..---
Mere er I sland 23,660 36 12 1,930
111...............
Newcastle 11,090 49 12 1,036
North Bend 6,570 33 19 910
Redmond 60,560 130 53 4,346
Sammamish* 61,250 122 34 5,293
SeaTac 27,810 249 360 1,S79
..........................- .................. ................ .............................................. ......................... .....................
Shoreline 54,9901 276 5,114
--l'-,..........
Snoqualmie 13,110 42 20 1,079
Tukwila 19,140 197 270 1,118
...............
Woodinville 11,570 41 - 1,083
Yarrow Pt 1,040 2 99
..",.................... .............- ....... ......I 1-, 1.111, -....................................... .....................I'll,
lGrand Total 942,750 1 4,935 1 3,966 92,451
Notes-3-Year-Average istroundecto nearest whole number, (2016 Source data based on
preliminary usage count)
Final usage data(2014-201e)and population data for 2017 will be used to update and determine
the Final 2018 Payment Calculation
Source:WA STCliffice of Financial Management(population),Regional Animal Services of King
C ou my(u sage)
*l adjusted for 2l Klahanie Annexation
RegionalAntmal Servicesof King County
1-2 D-2 017
---------------------------- ......................................... -------------------------------
44+4-wi444-kke�
Document Dated I
48
58
Exhibit C-2
Population,Calls for Service,Shelter Use and Licensing Data for Jurisdictions,
Used to Derive the Pre-Commitment 2013 Estimated
Source:Wash.St.Office of Financial Management,KC Office of Management and Budget,Regional Animal Services of KC
Date:February 22,2012
Proposed 2011 Estimated 2013 Estimated 2013 Estimated 2013
District Jurisdiction Population Calls Intakes Licenses
Bothell
Carnation 1,780 13 5 160
Duvall 6,715 34 23 712
Estimated_Unlncorpo_rated King County,. 65,642 240 see total below see total below
Kenmore 20,780 116 0 2,021
a Kirkland 80,738 230 109 7,855
Lake Forest Park 12,610 70 0 1,666
Redmond 55,150 87 47 3,980
Sammamish 46,940 85 36 3,970
Shoreline 53,200 281 0 4,967
Woodinville 10,940 34 0 998
Beaux Arts 300 0 0 33
Clyde Hill 2,985 3 3 248
Estimated Unincorporated King County 87,572 418 see total below see total below
o Issaquah 30,690 132 58 1,942
w Mercer Island 22,710 21 11 1,727
Newcastle 10,410 40 13 520
North Bend 5,830 42 26 535
Snoqualmie _ __ 10 950 27 101 842
Yarrow Pt 1 1,0051 11 01 100
Kent ffricludes Panther Lake Annexation_ 118,200 614 1,454 8,555
.--
SeaTac 27,110 200 339 1,544
Tukwila 19,050 121 200 1,065
Auburn 0 0 0 0
°o Black Diamond 4,160 18 24 340
Covington _._ 17,640 132 145 1,642
Enumclaw 10,920 110 101 872
Estimated Unincorporated King County 100,333 ,83 see total below see total below
Ma le Valley 22,930 89 111 1,919
City Totals 782,785 2,817 2,900 57,593
King County Unincorporated Area Totals 187,905 1,441 1,425 27,175
TOTALS 970,690 4,258 4,325 84 788
Note: Usage data from 2011 activity. License count excludes Senior Lifetime Licenses
Document Dated •4-y.,_l + -�'.:I_1 49
59
Exhibit C-3
Calculation of Budgeted Total Allocable Costs,Budgeted Total Non-Licensing Revenue,and
Budgeted Net Allocable Costs
This Exhibit Shows the Calculation of Budgeted Total Allocable Costs,Budgeted 7-otal Non-
Licensing Revenue,and Budgeted Net Allocable Costs to derive Pre-Commitment Estimated
_d 8 Payments. All values shown are based on annualized costs and revenues. The staffing levels
incorporated in this calculation are for year 20-k_+-Z;0,1,_8-only and except as otherwise expressly
provided in the Agreement may change from year to year as the County determines may be
appropriate to achieve efficiencies,etc.
Control Services: Calculation of Budgeted Total Allocable Costs,Budgeted Total Non-
Licensing Revenue,and Budgeted Net Allocable Costs
fhe calculation of Pre-Commitment Estimated 244,4-2018 Control Services Costs is shown below
Cost Metft -h k=y
1 Direct Service Management Staff Costs $161.969 19-_414-
2 Direct Service Field Staff Costs $941-7 971)9._'G9-5,1725.-879
3 Call Center Direct Service Staff Costs $268.115`'2?,244397
4 Overtime,Duty,Shift Differential and Temp Costs 68 7410181_8 -I
5 Facilities Costs 8,055111.9913
6 Office and Other Operational Supplies and Equipment S 17,500
7 Printing.Publications,and Postage `1�1__14AO62".-000
8 Medical Costs S50.00()�2-2?4 i
9 Other Services 5-75,0007 411d)b9)
10 Transportation $'00 981-w,kI1.904
_.......59: 36`1;3.14:,114-1-
1 I Communications Costs
12 IT Costs and Services S 126 625`,51:4+24
13 Misc Direct Costs $90 16$44:33013
14 General Fund Overhead Costs 47.1-1(_$15-94-2
]5 Division Overhead Costs $I r I
16 Other Overhead Costs -�4N '1'11,995*_),44(4
044--_'018 Budgeted Total Allocable Control Services Cost 5.7_.121,9259$170 �7
17 Less 41-4-2018 Budgeted 7'otal Non-Licensing Revenue 1 12.1>0494_.l-I()
Attributable to Control Services
18 '411, f1
2(114_20 18 Budgeted Net Allocable Control Services Cost S 1.970 709- :4+9{1.-I 17
Document D. d •a4_�...1 :.f, 50
60
NOTES:
4 These additional salary costs support complete response m calls m the end ofthe day,
limited response w emergency calls after hours,and extra help during peak call
times.
5 Facilities costs include maintenance and utilities for o portion(5%)vf the Kent
Shelter(which houses the call center staff operations and records retention as well as
|
providing u base station for field oc5curs).
|
6 This item includes the office supplies required for both the call center uo well uea
wide variety^(non-computer equipment and supplies related/oanimal mnon|fiuN
operations(u.s.,uoifvnns,tranquilizer guns,boots,etc.).
7 This cost element uoou/mavfp6nuincmdnuWixmivmcost,kvvudousmuteriub
used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital uum for animals requiring
emergency services.
Y Services for animal control operations vary hr year but consist primarily of'
consulting vets and laboratory costs associated with cruelty cases.
10 Transportation costs include the cost ofthe maintenance,repair,and replacernent of
the animal care and control vehicles and cabs,fuel,and reimbursement for
occasional job-related use vfo personal vehicle.
}i Communication costs involve the direct service costs for telephone,ucU rbmnc,
radio,and pager use.
12 Information technology direct costs include IT equipment replacement as well as
|
direct services costs.
|
13 Miscellaneous direct costs consist^f all animal control costs not listed above
including but not limited m contingency,training.certification,and bad checks.
14- -----General fund overhead costs included in this model include building occupancy
|
charges and HR/personnel services.
|
^�
Division overhead includes a portion of the following personnel time as well as a
portion ofd/vbiwadministration non-labor costs.both based onnEs:division
director,assistan division director,administration.nmyom manager,finance
officer,prym|xuccouotspupWc.and human resource officer.
^ _ Other overhead costs include IT,telecommunications,finance,and property services.
Non-licensing revenue attributable to field operations include animal control
violation penalties,charges for field pickup ofdeceased/owner relinquished animals,
and lines for failure mlicense.
|
Document om"u+��xa���u�z 51
Shelter Services: Calculation"«Budgeted Total Allocable Costs,Budgeted Total Non-
Licensing Revenue,and Budgeted Net Allocable Costs
|
The calculation vf Pre-Commitment Emimoteda4|-20L1 9_8hdter Services Costs io shown below
Cost
I Direct Service Management Staff Costs S 2121,125-4-�-!14 8,4 5
2 Direct Service Shelter Staff Costs �L.,19.896
3 Direct Service Clinic Staff Costs S-1 1 1.10 1�IiW.26S
4 Overtime,Duty,Shift Differential and'femp Costs �12 1.6 8 6*4-5 9,W)
6 Office and Other Operational Supplies and Equipment SL';L-i49145.160-�9�.24)0
|
^ Formatted:Left,Tab stops: 0.76",Centered+
9 Other Services 122.�00
10 Transportation 132,-�4)-S444
11 Communications Costs 1.20OS4�-�-
12 IT Costs and Services S990094--I�:-40
13 Misc Direct Costs
15 Division Overhead Costs �207.654;�4-7�)i:"
44k)-2018-Budgeted Total Allocable Shelter Services Cost I k�460
Attributable to Shelter Services
8 Of
-44�,-�20 18 Budgeted Net Allocable Shelter Services Cost 9 6 0.0 8 9SQ-,
_
|
|
|
woTss:
5 Facilities costs include maintenance and utilities for the majority(95%6)of the Kent Shelter
(which also houses the call center staffoperations arid records retention as well as providing
| o base station for field ufOce, )-
6 This item includes the office supplies as well as a wide variety of non-computer equipment
and supplies related w animal care(c.g_uniforms,food,litter,ctc.).
7 This cost elernent consists of printing and publication costs for various materials used at the
shelter.
| o.—n"".o^,d~ 414--������z 52
8 Medical costs include the cost tier ambulance and hospital care for animals requiring
emergency services as well as the cost for consulting vets,laboratory costs,medicine,and
vaccines.
+3 Services for animal e +4-,heltc;r.,operations vary by year but include costs such as
shipping of food pro,jtltiel 4r e+l t4hag4 e and sheltering of large animals.
10 Transportation costs include the cost of the maintenance,repair,and replacement of and fuel
for the animal care and control vehicles used by the shelter to facilitate adoptions,as well as
reimbursement for occasional.job-related use of a personal vehicle.
-4-F—Communication costs involve the direct service costs for telephone,cell phone,radio.--iiiA
1�«er+itie
Information technology direct costs include IT equipment replacement as well as
direct services costs.
Miscellaneous direct costs consist of all animal care costs not listed above including
but not limited to contingency,training,certification,and bad checks.
General fund overhead costs included in this model include building occupancy
charges and HR/personnel services.
Division overhead includes a portion of the following personnel time as well as a
portion of division administration non-labor costs,both based on hTEs:division director,
assistant division director,administration,program manager,finance officer,
payroll/accounts payable,and human resource officer.
Other overhead costs include IT,telecommunications,finance,and property services.
Non-licensing revenue attributable to sheltering operations include impound fees,
microchip fees,adoption fees,and owner relinquished euthanasia
Document Dated,� .,a_, .+ � 53
63
Licensing Services: Calculation w[Budgeted Total Allocable Costs Budgeted Total Non-
Licensing R,m^ve,umdDwdgemdNmA8omN,Cvm"
| Txc calculation vf Pre-Commitment Estimated 24+,'�-2.08 Liccvoiop-Services Costs io shown below
|
Cost
I Direct Service Management Staff Costs �"�9 1111-51-41-7-
2 Direct Service Licensing Staff Costs 10 1.3,7-1/-V',44-52-,
3 Overtime,Duty.Shift Differential and'femp Costs S7,74-1*2-6A*,
4 Facilities Costs 1-U)004,44.4440
5 Office and Other Operational Supplies and Equipment
6 Printing,Publications,and Postage 1 7 001";-4444)
8 Communications Costs S2,000-(tJ-�4�4 [Formatted:Left,Tab stops: 0.63",Centered+
9 IT Costs and Services
10 Misc Direct Costs 1,966S-24444
11 General Fund Overhead Costs S I 9 10()-"-�.
12 Division Overhead Costs
2444-0-10 18 BudPetcd Total Allocable Licensing Services 1,7 5 12 V)7-',440
Cost
14 1 css�41 1 10 Budgeted Total Non-Licensing Revenue
Attributable to Licensing Services
ON Budgeted Net Allocable Licensing Services Cost Y�86.j
|
|
|
N0TsS:
4 Facilities costs include maintenance and utilities for the portion of the King County
Administration building occupied by the pet licensing maffmyassociated records.
5 This item includes the office supplies required for the licensing call center.
^ This cost element consists of printing,publication,and distribution costs for various
materials used to promote licensing of pets,including services to prepare materials Ior
mailing.
7 Services for animal licensing operations include the purchase oftags and monthly lees for
online pet licensing hosting.
8 Communication costs involve the direct service costs for telephone,cell phone,radio,and
pager use.
9 Information technology direct costs include lT equipment replacement uywrUoadhru
|
services costs.
| noe°nem Dated
��e�+���e�� 54
0 Miscellaneous direct costs consist ol'all pet licensing costs not listed above including but not
limited mtraining,certification,transportation.and bad chocks.
|) General fund overhead costs included in this model include building occupancy charg oand
| 8R/pc,,ono6acniceu.
12 Division overhead includes a portion of the following personnel time as well as a portion of'
division administration non-labor costs,both based on FTEs:division director,assistant
division director,administration.program manager.finance officer.payroll/accounts
payable,and human resource officer.
13 Other overhead costs include IT,telecommunications,finance,and property services.
14 Non-licensing revenue attributable to licensing operations consists of licensing late fees.
| o^.~"en'Dated+ 55
Exhibit C-4
Calculation and Allocation nf Transition Funding Credit(^IC"),and Shelter Credit
A.Transition Funding Credit
The Transition Funding Credit as originally calculated in the 2010 Agreement offs tcv,s
to certain Contracting Cities that would have otherwise paid the highest per capita costs
for Animal Services io2Vl0. The credit was scheduled una declining basis over four years
(2010-2013) lo this Agreement,the Contracting Cities qualifying for this credit are listed
in Table l below;these cities will receive the credit at the level calculated for 28I3bothe
| 200 Agreement h.r-ea��-ScnviccYcarJ provided that,application^f
the credit can never result in the Estimated Payment Amount being less than zero($0)(i.e.,
cannot result b^the County owing the City an Estimated yaymono The allocation"fthe
Transition Funding Credit ie shown b^Table zbelow.
Table/:Transition Funding Credit—Annual Amount tohe allocated each year i4+-#e
period 4-r4jm 204-3-2414
jurisdiction Transition
Funding
Credit
Carnation $552
North Bend $1,376
Kent $110,495
SeaTac $7,442
Tukwila $5,255
Black Diamond $1,209
Covington 5, )
Enumclaw $11,188
Maple Valley $6,027
Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.
B. Shelter Credit
|
Document Dated
*�~������� 56
The Shelter Credit is designed to offset costs for those Contracting Cities whose per capita
shelter intakes(^AA^)exceed the average for all Contracting Parties. Pijiio-1be
total vf$750000 will be applied asu credit in each+4L4-te
Service Years 22u-4-244-.;4^Contracting Cities whose per capita average shelter intakes
� (^Al\^)exceeds the average for all Contracting Parties;provided that application"(the
Shelter Credit can never result in the Estimated Payment arnount being less than zero($0)
(ie,cannot result in the County owing the City un Estimated Paymcotl The-204,4-Shelter
Credit
eteonb^,d based nu
animal intakes(''AV)4e
ailiilll
County will consider providing the Shelter Credit in-4c ��e
ot the same level asfor
52018 commented JAI]:This coo,be established for 2018mce,ive
Table 3:_.-Annual Shelter Credit ADvmbnn-
|
Document Dated 57
R191-1 AnIms I S-r A o I Of King DOunt
Proposed Credit Distribution(Wr Average Intakes)(2016 Population)
nb— (I." "
. b er
pun—ban Oi—i 211is Pop 20 is) czpl6 Capi6 M." m A.q
.-I 1 0 R 0,
Ins F,,J Pk 11—
1-1 1 m 110.1),
--n 61,250 28 a.
200 5♦,990 213
ata,x,wa 320
220 31
zzp ',iKsu 1— p a m
11. 1, -il—p
Y—pan! zm I D.
911 MU.n. pnfZ9 —1
4 MIX
I!—Mnd 3—
:Tmi I.- M.
Bxm 2ru ==�HM ?2110 OD063 3XI=!i n'XI
"me�imy M 11- — llniV
ipnai nfYK1 —13
'150,1101
ZU.;..
P'O, 100
pOr...Knii I o.n ly 0 0
W&..'Anlmm e.Mwp.1 61nant
68
Proposed Credit Distribution (3Yr Average Intakes)
Difference Pro Rata%of
between Jurisdiction
Yr Syst.Avg Intakes per capita
Average and 3 Yr city over the Per intakes over Pro Rata
Intakes(2013 Intakes per Average per capita the average Allocation
Jurisdiction District 2015 Pop 2015) Capita Capita System Avg. (Exc I.KC) of Credit
Camation 200 1,790 6 0.0034 000,16) (1)
L200 7,345 14 0.0019 (0.0021) (15)
ore 200 21,500 - - �.0 U04r0i (85)
nd' 200 $3460 96 0.0011 ((Offl, 8) (235)
rstPk 200 12.810 - - )990740; (51)
ond 200 59,180 58 0.0010 �0 0031 1)) (176)
amish 200 49,980 33 0.0007 rO0433, (165)
Shoreline 200 54,500 - - i0 00401 (216)
Woodinville 200 11,240 - - !0 0040! (44)
BeauxArts 220 300 - - X00040) (1)
13 -e _._-..._.__.__ ___..._...__.-""'f35',UO __ ._.-D"D09.Z. (3.
Clyde Hill 220 3,020 1 0.0002 10.00 "7j (11)
Issaquah 220 33,330 39 0.0012 n0 W28i (93)
Mercer Island 220 23,480 17 0.0007 (0 00321 (76)
Newcastle 220 10,940 16 0.0015 tt7002;i (27)
North Bend 220 6,460 22 0-0034 (0 0006) (4)
Snoqualmie 220 12,650 19 0,0015 '.V OO151 (32)
Yarrow Point 220 1,020 - - {(00401 (4)
Kent 500 122,900 1,266 0.0103 0.0063 780 58.12% $435,906
SeaTac 500 27,650 339 0.0123 0.0083 230 17.12% $128,366
Tukwila 500 19,300 245 0.0127 0.0087 169 12.57% $ 94,284
Black Dmnd 500 4,200 22 1 0.0052 0.0012 5 0.38% $ 2,819
Covington 500 18,520 180 0.0097 0.0058 107 7.98% $ 59848
Enumclaw 500 11,140 79 09071 0.0032 35 2,63%1$ 19,704
Maple Valley 500 24,700 114 0.0046 0.0007 16 1.21%1$ 9,073
King Cnty Unncrp' All 253,280 1,272 0.0050 0.0011 269
Total 1,009,895 3,998 0.0040 0 1,341 100% $ 750,000
System Average
Average: (Intakes/Population) Credit to be applied: 750,OCK)
rtr} ?1*I-!€44
?1..1,)nw Re( I... IS-.......lll�,. 7lclti�l f uz�lula(-.,,x'116 1s dud Ir(�t 1t'IC(i` 1 t_G�1.�.If of n,lcna
i r lu.{c�.lumw (Idler Ii d d on t1 as_111(i ip"Ited iii_11w 1117 d F"[im iti'd 1" ili(llt('alc tll Itioll fOr[he
at`sitwn I
- -,.. E w��iu nr;7
��,r,t_ic i `�( ui fhE�ref uuri�,1r111r(tlrf�1'1;,x11,Itrwt he a,�Lied hl r(41t,�( tl1( �.r w„
Document Dated ,+.-b,4 ,!� �.!..._!I_ S}
69
`71wNr Credit until i ,duced As mm uiar>n xvh&h anV(og m shall he used to nclju5l Me hty's e ct
tn7 xl cast unlit t'he Net Final C om is/em.
s��-AA-OC44o*
+4a4�t t+r tr+ € �.;,�k"WO
�t�}
-YN-kH-Fediame
1
{ham tinia+ee.} ",c w-.{Lek;(+t aI-}e>kk,I)A-1 W.lI4xe fet<ntik4, m-n+trka {4 icct)a++o!-IeYrd+t Hal
4— 'n T` "' tit ktt
}c—«yt...ak..}.1+e,
+�-i�:rrt�{;-;+#-k+-k3+�;#--}}tom��+� 'k+�-�+t'�a-��4++�aa;rt+--tts-Ede-�-rra�#-4=E{-�-{�-+a++-+t-t•-4-a++rrrt+�k�eti�-k-rr
-4=:-ttaf�tttt#-
1—ho im,4t,1., r s i t and
in
4,4a
c ,-..
14R*t4ed Not
-ihaiiot+I
re44a4+ztW+=_4-4-w .
Document Dated 4 ,;i+-.�.«_) a;_I.-t2 60
70
r
++ �tx c {1x• v,44 14+)*, #e++++1+t.:}..r+r-Fs#+i # t +4i(,44 v,
..
ii- +:1 X44-f#t-�( 'etl stir It r +++�, t ,,,r— ht--a t>-+r+a{-+4+ 4+44
+++-4444 t r Exhibit
+1+44 ttt
" =-++s
,z++t++4
Formatted:Centered
Document Dated .«.e,..�a -i ._ 61
71
i
Uocmnenl Dated 4.4 -�,;-�.!. 62
72
Exhibit C.-S:
[Irrtenticr7Ya11X 0—ittedl
Document Dated 'a;�a«.a ti'=..1:_I.7 63
73
h ,,4
�14'.('i'F4fN�-{"tEW f?t}t+�tk�-7Hi=f
�'+--,'rt�„-t,,T•,�-f--�*-es�+rr�- �tre=-�+} �{-4�tt+r-��lt.•...�--aak+ '
4;41 1
d t f ft+ik-1 k an
4�cc�ak*
C-44v - 2-44-
574 4 ?3-}
4, 1,"-X1441 -14444+04414 2 4 N w}C1 1 x X4.2 44 ,
-44+,-2
>'+1,a+ zYt .iftir Tcaa�a�Erik "{-34"in} t� rw l {+rxa-
Me,t t 44044 1a si+) -'iFie,ikr�tt-i�+xrk+.+•, ..,fie-ttc^+ .e�,t ta<.-fi+,{ -k}-'� =�r kirt4tffhxrt 4+,,Wd Oil t 4W,+44il+rr,+.7,k(-_a
-m"t-l*-ra4ci,d;t4e,t-t+�41,4,i-tw-,--44 r 44,,Fi treiotit,,text ri+ 04+1
Document Dated l -F-1.,:..., ;`1_:.1_:,I..'. 64
74
- ' ' +#
.=-4I « ta15 + } +t
IL 4-n re,k:41-i-
t ^;,, , t4+iit,�tippix+f r eel+i++{) r C_4 t+«+It'aa+kc#o {la 4-•++11-,. f
':.. et'+{- ri++, nee
�t+��r>ta+�,-+« ra+���.rr�-�h-«r-t--,c r t=t+-e-i+fi-ail-N++t�>�«�r-t�;--�->t+{-«��-i-t-1-��`�«�+++{�•+_:i;
y .
,+-iet'
Calculation of J�*Stijnatpd
• -=�k-tot-i++�a#t� +�t�-+{-«-art+{a{i++ra--+a-;rrr,-�,;�,i , tn=<'{+�-=?���-1-+e-e�-�:++w- =r�++t+�
1f-)-+4-4+--w--x=14+«
}:::ti#++w+4+«1{-it=e ,
4-4LAR201I='3
++# A-1)l? ++��€leze�da+aai
Document Dated 65
75
a 1- „a a ++ ,-)4 , tttve++wr� r..+ t igetk
11 11 11 Poi Service 4,ea.201 n 4,+ ,r r,>miel ri '�'rbt{+? �rrt�!a r_;..
„
+r++Ei -+f- +4"++4-244 i 4k ems:
+ latr�-{"�#i+��� ,a r,>z,->�"•,�t�=;<=rtf-1-+++_=?k1�4-���-+r��t++ie-{-�:ti+t+++{+y+�..i.�+rtt++�;t+'+y,-[��re+�++tiu;
T ee++, +t 'tt rr'i--E r#+aeE
4.._. A t 14
-a e-a4 4 4,,4 4546
e+t-..-l-�+.t�++=:ii-r�- €v-+'t+e•--"+<'�tii-+�'-I.t f-#-{�i-' 3-+++-e+=4�+e--#�r?.+s A++�Ftt+++# 4i+tom
21
(-h-}-i-�-+e- :{-ta4-G-�a+-t+>t-t=�,-�-iret-rta+r,�-�Tt+}-'t->f+rl-t:++-�-, ;�'_ ,-�-�n� I ,•+-#�tEa-C=+#-4�
)...t}e
+++d--i
4441t,(+#y=',-t«')-,4y;-iA,-4e�++--a"� -+++r; +ail r'-04+n
t�,444 0; -7il4,of
+++tl proa,itkd further 44"
',=,�.°'244447-t ;.
+a=a��,-R,=.,""',�-<-tt�-�€�;--�-lr+ -+-�°., .,,,.. nr.. ..;try,,-ll�+'��-+t++fi4-;.�,'�~.'�•,
A R201u
Document Dated 66
76
k Fir E test,t�
(a)Ow tt44 4 ,
IV
[Z�_:::lik- -� .�
c e++++ { a+ ,t4--ft+r 44+t4-44-v,
Do um tDoled ,u-+=,d u+V.".#..IZ 67
77
Exhibit C-6:
Summary uf Calculation Periods for Use and Population Components
This Exhibit restates in summary table form the Calculation Periods used for calculating
the usage and population components in the formulas to derive Estimated Payments.- See
Exhibit C for complete formulas and definitions o/the formula components.
EL8is F,,Iiinated Licensing Revenue attributable to the City
� ACFS a"p*a
number of Calls for Service originating in the City
| AA isdhe number"/animals inthe
shelter attributable/o the City
� �ll d`o um o�active paid
regular pet licenses issued m City residents
Pop ie Population^f the City expressed aaa percentage of all Contracting Parties;/)-Pap-4"
� -
Calculation Periods Service Y
Component Pfeli-mi4vafy Estimated-20132'0'I-8 Reconciliation Payment
F-A44TVa"-M-3 Payment(final) Amount
(published December 15 (determined bvjune
(Estimated 2016—November 2017 Rewaue 201-320-18
Year or 2016 Actua I
| ooc°"=.o".���++aa�a��� 68
P1eav k eg+ al 204u O)
1ia5�errtrel
Pop,O-Vop )trly-2t?2-E)i 1 rat S e'OF I N-Vri_l,_201 7, Same,adjusted for all
(Population) adjo4ed4of adjusted for all annexations>2,500
ann rtitrrw - „iF)bJ annexations>2,500 occurring(and Latecomer
erci =a occurring(and Cities joining)after April
4-4wce -4-ities Latecomer Cities joining) 2017 and before the end of
jcsi at to k after April 2042-2017 N147,-2()7.8
2042-and-tk�€erre-t-he and before the end of
err�t krf 2�?(? 211-32()7.8
Calculation Periods:Service Year 244142019 and subseauent Serviced Years
Component tire!iminary Estimated A44tService Reconciliation
-F '044 Year Payment Amount
Payment "p-14 1r # Payment(published (determined bG._}rr e J m;
rSq4+qT44t,r-2 December 1;l rior to 0��fallL)LA i ti c y li
Service Year-A4,4) Sci!ic�. Year)
ELR Actual 2042 >of December- Actual Licen_sin
November_rl r_st yr%or to Reve;nLie_2t}t�flfServjce
Service,_Year_<pr Year,
prEyio:US complete
calendar veare
ACFS N-A- 1.lyre ...t3)..yea;r_ra l,l_ing N/A
average(2012,2015
2(110N` A-
AA NEA I hre,e...t31. car rolln�; N/A
avers=e 4201;x,_201-_S.
ALI - N* A Three(3)year rollir N/A
averesW(2014 2(71.5
2016)NA
I6N44 4-4i434.+rk4�-cfl4- h..,kar�;�,-an d--N-,:ew Actual,NeNy?1
Cer<rrra4_t�ev�tt-xe ReueralfSerie
ee Year)2(44 )e 24)14
Pop,I;)l'ap lu-ly-2461-2-E11-44TepoO, t>lvf 1Lril.prre4r._tcr.l�ri<ir Same,adjusted for all
ad*"' ecl€o-Y.- l to-,Service YearS�rfw, annexations>2,500
an+'L-XA iow'>_4--411 adjusted for all 4andfar Latecomer Cities
k+r+ rx--toy-1�1ke-e
k"Cl annexations >_2,500 joining,)occurring 11rior
4and 1,ateetrr t s and/or 1_atf cornel Cities to or dizrine thee Sen iLC
1 }alttxr A}?rrk ]tr,ining that are known to 1 e A4k-rAff4l-24612
24362-a4r4-1 (+f e4-hey take effect 4aod, anfl-befese t1 -mod ftf
craael+rf-2041 l-trtt +rarer-4+tie je4rr rtgl 2444
a44e�A-p-r�1-241-12..a.nd.
Document Dated +-a« I;11 69
79
I�eftrr�tHe-et}ct+it'.__rz{}}.E
}iricT.h>or rin-g-th:
Service 1 ear.
F'Stinlated 2015 I ecenciliatioft
Payment (-P4A;1:si4ec-t 14) (t4,4-(+i-R nkt*jt-H-t--21144.,1
`, :4 4rr-4444 t-3
ER Ac-o—A-'041 Same Actua4-201-5
C-U-S NfA NSA N A
A N/A I A NA
I NJ A. N" N/A
1Z I4iniate4 24}1-x+ #;stit7tkatt c#2{t1° Actual 20.r 2n�c
I'ttp Ea-C't3}} }erl'--2--04-2-044 M-art; Sara-=- -tj s 44".all w rrrtt a jcr t .i-f+rt-a1I
atE}tr�#�1-fair-al-1 artrte�aEsc+r+s.�..2,;414t aav+a+�atietts-?-2;
artrre ati+ e?z 4)Et 1 a to t r„mss„^`4a,rici f)ecA+ff+ng-4rt4
lcritmri-tskt�4fc�e=t 1-ata�ecxer-4+Eit�:-}cki-rtit�t I-ate+�+ti�r�Ititi�-3criu-ix�1
4aritl-I-ate--orae-r-k4l tu+ a€tefApfi1-2-042-aod after qtr 1 24}t�;rtc
cri-raar ter 4 1 befere4lie-can tf--2445, 44rr+t:h -e4 f4-of W45
241-f2._ari�t-#ief�atc*-4 Ere
If the Agreement is a+rli-xii� e xtc zc�c d for a� c ,r d t_c n»�___
xtsatE Et li};y:l tc i Lcnt inil_r_eicmtrli 6o11.-kt .,a, ?r' rr�+ra r tlt#ia+ral-? mow;
0 le pel-iod 2-016 shall be developed in a manner comparable to Service Year
80
Exhibit C-7
Payment and Calculation Schedule
Service Year A 42018
Item Date
Final Estimated 2 4-6-2 11 8 Payment December 15,21 2017
calculation provided to City by Count
14-4-20146 Estimated Payment due {fry Au->+a.ti15,204-7;)0 18
m l?1 13 i t i�c tt 1 1 a t ett# t l e t.}....4-5;-244-4
24x-2018-Reconciliation Adjustment On or before June 30,2J442019
Amount calculated
2 ,:-2018 Reconciliation Adjustment On or before August 15,
Amount payable
Service Year 24442019 and sul7scc uen# ears
Item Date
Final Estimated 20114 Payment calculation December 15,2244-42018 Weee uit+E'.1::...1
provided to City by County of S i v icc:Yeyai�
1=++420140 Estimated Payment due 15,2-4442011)(Au�-,Lest 115 of
`?et vis c,yc'u-
�ii4-24Ib-1--} isira4e4...44vt+wi--tt*t+o 1tt ei kx+ to ?{•!1
20134 Reconciliation Adjustment Amount On or before June 30 -2F444; 0'_0(11v I ti�w 10
calculated illml di ,tek follo%- il-! a'_ 7c_aE,i1.c_1eaz)..
Reconciliation Adjustment August 15,24-4-5202Q
Amount Pa able rku7��iiaate:rlti I�rll�,7�,i tdtc cr�.icc_l'�rarj,
art-rA4,ee ALear-404.5
Item, Date
1 1444
?41121rt1+aN +r r�t1}t�tti+(-A srtF t+ t
Document Dated •�,+6.J --—. 71
81
schedule is developed in the
same manner as described above 4+i--for all ser\ice Year llifle"otllcrwise roted ill the
.............
Additional timelines are in place to commence and complete negotiations for an extension
of the Agreement:
r)--w--kf4+-+,-a++4-4-?)-a- 44A
Notice of Intent by k.Lijcmr mofc_o'
Partrc,,=to opt mit of the mtomjti«
c=\tcn,ion for an additional fi\�(,())
is rd o 'P1
Deadline for�Ti lici
22,202'
See Section 4 of Agreement for additional details on Extension of the Agreement Term for
an additional t�"-A4-,44-fiye e,)r tet rr).
Dates for remittal to County of pet license Not less than 34'
sales revenues processed by Contracting 4-wie-407
Cities(per section 3.0 the end of tile
.................
calendar niorith.
for I.�i i I ii�ice�i Licensing Revenue
...........
Support.Services in a Service Year-..-.?+4-of-?t-H-7-may be made at any time oii or b0ow
Le (!LiL)cr.j )rIor to ft w ick,Yc"Il, I L)L'LLI'I'ffly )'�Ived to hy he t
-
jll( 4� t
it\ rr
Document Dated k24,-- L:I'
72
82
Exhibit
Reconciliation
The purpose of the reconciliation calculation ism adjust payments made each Service Year
by Contracting Parties to reflect actual licensing and non-licensing revenue,md various
�
credits,aR4 compared to the estimates vf such revenues and
credits incorporated in the Estimated Payment calculations,and to adjust for population
changes resulting from annexations of areas with a population of over 2,500(if any)and
the addition vf LxtecvmrzCu/es. To accomplish this,ail"Adjusted Net Final Cost"
("ANFC")calculation is made each June for each Contracting Party as described below,
and then adjusted for various factors uo described in this Exhibit D.
As noted in Section 7 of the Agreement,the Parties intend that receipt of Animal Services
should not bro profit-making enterprise. When o City receives revenues in excess ofits
costs under this Agreement(including costs"f PAWS service
i(r,, if applicable),such excess will be reinvested to reduce costs incurred by i-04L-f
Cogiq\. The cost allocation formulas ofthis Agreement are
intended t^achieve this outcome.
Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of
the Agreement.
Calculation ofaNFC and Reconciliation Adjustment Amount
The following formula will he used/v calculate the Reconciliation Adjustment Amount,
which shall b"payable by August/s. The factors in the formula are defined below. As
described in paragraphs A and B,the subscript"0"denotes the initial calculation;
subscript''r denotes the final calculation.
� &NFCu AR+TC+�C -9C_A_—l1S(:
A. lf&N;Co>0,ic,revenues and credits are greater than costs(adding the cost
|
factor^4VOSC.^in the formula for Contracting Cities purchasing shelter services
| »="ni='»°°^+��e^*=����� 73
from a�vp�b�oE��md
�
Control then:
ANwC =4ie,it is reset m zero and the difference between AmFC and AwnC1 is
set aside by the County(or,J the revenues are not in the possession of the County,
then the gap amount is payable by the City/"the County hy August/s)and all
such excess amounts from all Contracting Parties where Uare
allocated/°=+,alt+w the County to offset costs incurred 1.)� li�� -'s)j!11y hat arc
not included in the cost allocatioD mod el Jtxchi clLing.jujig cor grated areaAjqj.y
Parties
� Lu��- nnt�uc�u`� u,dco
for which ANFC">0do not receive a reconciliation payment.
D. If ANFCo^0,i.e,costs are greater than revenues(without considering''VV~for those
Contracting Cities purchasing shelter services from
Enhanced Control
5crvicee
'then the negative dollar amount ia not'',rect^and aNyC`iethe
same aauYuFC",
-
C, If,
G^Total Estimated Payments made io the Service Year,then
the difference shall be paid hy the County/o the City no later than August z5,
| �it��;if ANFC1^Total Estimated Payments made in the Service Year,then the
difference shall be paid by the City/v the County n^later than August l5.
Where:
"AR"is Actual Licensing Deveno au,ibumblut"the City,
based"nacma|Licensing Revenues,,o/v�dfrom residents^f the City in the Service YearT
(License Revenue that cannot be attributed to a specific Party(e.g.,License Revenue
associated with incomplete address information),will be allocated arnongst the Parties
based on their respective percentages oftotal AR).
| ^T-C^io the Transition Funding Credit,i/any,for the Service Year.
| ^SCV"is the Sbdtc,Czoui/'if any,for the Service Year.
|
Document Dated+' e~^4-�-a-4;2=u� 74
"WO-SC" the actual amount paid bya City receiving shelter
semoeswPAWS such services during the Service
Year,J any,plus the actual amount px/d-or-mu�dbyaCity to the County for the purchase
/ nf Enhanced Control Services during n�th
the
Service Year,ifany.
^eCA,is the ao estimated for the
Service Year for the provision^/Animal Services 4-o4,allocaudbmwuen all the
Contracting Parties for the purposes ofdetermining the Estimated Payment [bt,Co-t
| calculated aa described ioExhibit C.
| o°c~"em"med 75
abovei if 0 a, ,t ni. n< .,nom!rm r++r+4 -, -44-tk}al4v
6,Nf:v-i t--t n
Doeumem Dated 4 •we-.�,>.t �-�� 76
86
Exhibit
Enhanced Control Services Contract(Optional)
Between City o{ (,[lty~)and King County("County")
The County will 4+�odez Enhanced Control Services m the City during 1&z torozoL1he
� subject to the terms and uoodib^naxodroo�bed
b,miu. The provisions"t this Contract are optional tv both Parties and shall not bc
effective unless executed hy both Parties.
A. The City may request services under two different options,summarized here and
described bn further detail below:
Option l:for u period o/not less than one year,the City may request service from
an Animal Control Officer dedicated to the City("Dedicated Officer"). Such service
must bc confirmed in writing through both Parties entering into this Enhanced
|
Control Services Contract no later than August/5 of
the year prior t"the Service Year/n which the service isrequested.
Option z:for u period o(less than one year,the City may request aspecified
number of over-time service hours on specified days and time 4^**o it,+~,eN*imal
Unlike Option l'the individual
officers providing the service will be determined by the County and may vary from
�
time tn time;the term"Dedicated Officer"used iotht context^e Option 2 io thus
different than its meaning with respect w Option z. Option 2 service must be
requested no later than 60 days prior to the commencement of the period in which
the service/o requested,unless waived by the County.
The City shall initiate a request for enhanced service by completing and submitting
&*ucbnuent A to the County. l(the County determines itia able tn provide the
requested service,it will eo confirm hy completing and countersigning Attachment A
and signing this Contract and returning both m the City for final execution.
D The County will provide enhanced Control Services to the City in the form of an
Animal Control Officer dedicated to the City("Dedicated Officer")as described in
Attachment&and this Contract.
I. Costs identified^`Attachment A for Option z are for one(1)year°foerv/cc-4++
| �
� (�+os
|
Document Dated 77
the employee(salmry,hmefits),equipment(\%J)id-1 Iml,
animal control vehicle for the employee's na4. [oma
are subject m adjustment each yea
2. Co s$for Option z will bo determined bythe County each year based nuits
actual hourly overtime pay for the individual Animal Control Officers providing
the service,plus mileage at the federal reimbursement rate. The number nf
miles for which mileage is charged shall be miles which would not have been
traveled but for the provision o/the enhanced service.
3^-Costs paid for enhanced services will be included ho the Reconciliation
calculation for each Service Year,as described io Exhibit Do/the Agreement,
C. Services of the Dedicated Officer shall be in addition to the Animal Services otherwise
provided/o the City by the County through the Agreement. Accordingly,the calls
responded t"by the Dedicated Officer shall not bo incorporated io the calculation of
the City's Calls for Service(as further described in Exhibit C and D to the Agreement).
D. The scheduling of work by the Dedicated Officer will bc determined hymutual
agreement of the contract administrators identified in the Agreement,and(in the case
of a purchase of service under Option 1)the mutual agreement of officials of other
Contracting Cities named as contract administrators that have committed to sharing in
the expense of the Dedicated Officer. ln the event the parties are unable to agree oo
scheduling,the County shall have the right t^finally determine the schedule^/the
DcdicutedO0lccr(s)
G. Control Services/obu provided tn the City pursuant to this Enhanced Services
Contract include Control Services^f the type and nature aa described under the
Agreement with respect to Animal Control Officers serving in Control Districts,and
include but are not limited to,issuing written warnings,citations and other
enforcement notices and orders on behalf of the City,or such other services as the
Parties may reasonably agree.
| F. The County will provide the City with^general calendar"f
scheduled service in the City,and a monthly report of the types of services offered and
performed.
| »"""~en,o`'"^ 78
G. An FTE will bc scheduled mserve 40 hour
weeks,however,with loss of service hours potentially attributable to vacation,sick
leave,training and furlough days,not less than|600 hours per year will beprovided.
Similarly,a half-time FTE will provide not less than B00 hours per year. The County
shall submit to the City an invoice and billing voucher at the end of each calendar
quarter,excepting that during the 41^quarter"{each year during the term^f this
Contract,an invoice shall be submitted to the City no later than December 151". All
invoiced amounts shall be payable by the City within 30 days of the invoice date.
�iiirj!j�Ljjjc')ervicu Year, thtly sl[all be credited a'�port ol Rec(�Ilciliation.
U. For Services purchased under Option 2: The County shall submit tv the City un
invoice and billing voucher u,the end o(each calendar quarter. All invoiced amounts
shall b,payable by the City within 30 days uf the invoice date.
l. The City or County may terminate this Enhanced Services Contract with or without
cause upon providing not less than 3 months written notice/o the other Party;
provided that,if the City has purchased services under Option 1 and i*sharing the
Enhanced Control Services with other Contracting Cities,this Contract may only be
terminated by the City if:(1)all such other Contracting Cities similarly agree to
terminate service on such date,or(2)if prior to such termination date another
Contracting City or Cities enters into a contract with the County to purchase the
Enhanced Control Service that the City wishes to terminate;provided fit rther:except as
|
provided in Paragraph AAl1.t�wri l'u Contract may not bc terminated if the term o/
service resulting/s less than one year.
J. All terms of the Agreement,except as expressly stated otherwise in this Exhibit,shall
apply t^this Enhanced Control Services Contract.Capitalized Terms not defined
herein have those meanings vs set forth in the Agreement.
IN WITNESS WHEREOF,the Parties hereto have caused this Enhanced Services Contract
tvb"executed effective vsvf this___day v/____'2Ol .
King County City of
| o°."=en.o"."^ 79
By: By:
Date Date
Document Dated I =i.+-+�1 1 "7 80
90
Exhibit E:Attachment A
ENHANCED CONTROL SERVICES OPTION REQUEST
(to bc completed by City requesting Enhanced Control Services,-final service terms subject
to adjustment br County and agreement by City and will be confirmed/^writing
executed and appended t^Enhanced Control Service Contract/Exhibit 2)
City
Requested Enhanced Control Services Start Date:
Requested Enhanced Control Services End Date: "
*term uf service must bcat least one year,except if purchasing services under Option z.
Please indicate whether City is requesting services under Option 1 or Option 2:
Option 1:
%of Full Time Equivalent 0/Gccr(FT5)requested:____(minimum request:zO"^;
zegoeem must be in multiples o(either Z0'/0 or 25%)
0phvn 2:
Overtime Hours purchase from existing AC{)staff: —hours per(week/mvn+b)
General Description of desired services(dayo'hours,nature o(servicr):
For Option 1:
Contracting Cities with whom the City proposes t"share the Enhanced Control
Services,and proposed percentages of an FTE those Cities are expected to request:
On behalf of the City,the undersigned understands and agrees that the County will
attempt to honor requests but reserves the right to propose aggregated,adjusted and
|
Doc`mi'»"W 81
variously scheduled service,including but not limited m adjusting allocations 0/vernic,from
increments ofz04m254m order m develop workable employment and scheduling for
the officers within then-existing workrules,and that the City will be allowed to rescind or
amend its request for Enhanced Control Services as a result of such proposed changes.
Requests that cannot be combined to equal 50%of an FTE,100%of an FTE,or some
multiple thereof may not bchonored. Service must o,requested for u minimum term
| vf"oe-yrar,except uv permitted by Pum8mpbA._Q4tisoLz Service may not extend
beyond the term v/the Agreement.
City requests that alone ozin combination with requests of other Contracting Cities
equal m,least 50"6vtuoFTE will bc charged at the rate io Column zbelow.
City requests that alone vzin combination with other requests for Enhanced Control
Services equal znntvtaoFzE will bc charged at the rate in Column zbelow.
Cities may propose a different allocation approach for County consideration.
An FTE will be scheduled to serve 40 hour weeks,however,with loss of hours potentially
attributable to vacation,sick leave,training and furlough days,u minimum o(/600hours
per year will be provided. x half-time FTE will provide o minimum ofB0O hours per year.
For example,ucommitment to purchase 2VY6ofwnfTB for enhanced service will result bu
provision nf not less than 320 hours per year.
Hours v(service lost for vacation,sick leave,training and furlough days will hcallocated
on pro rata basis between all Contracting Cities sharing the services of that FTE.
Aggregate of 50%of an FTE Requested by Aggregate of 1 FTE Requested by all
all Participating Cities Participating Cities
Cost to City:(Yo of Half-Time FTE Cost to City:(%of FTE requested)x
Example: if City A requests 25%,of an Example: If City A requests 25%of an FTE
FTE**and City B requests 25%,of an and City B requests 25%of an FTE and
FTE**,then each city would pay City C requests 50%of an FTE, Cities A
Enhanced Control and B would pay$44,4;-41—1 ;, )-and
Services from July 1,-1010 2fyts through City C would pay )8 for
December 31,-2444420 1 S(6 months). Enhanced Control Services from July 1,
,2�44-4-2018 through December 31,2444-20-1-8-
|
| o=°nem Dated+ 82
*Vis example is based on Ae4ua I('touwiUbe based on actual
�
Service Year hudt,ew(JH-l-costs.
For Option 2:
On behalf of the City,the undersigned understands and agrees that the County will
confirm what services,if any,it can provide,and at what costs,by completing this
Auucbnucot A,and the City must signify whether it accepts the County's offer by signing
the Enhanced Services Contract.
Request Signed xo"(this__day^[_'2O/__.
City of
By:
Its
Option 1: The County hereby confirms its ability and willingness mprovide
Enhanced Control services as requested by the City in this Attachment A,with
adjustments as noted below(if any):
The FTECost for the Service Year in which the City has requested service is:
Option 2: the County confirms its ability w provide control service overtime hours
as follows(insert description—Jxy 8mum):
Such overtime hours shall be provided u/o cost o/$ (may bea
range)per service hour,with the actual cost depending on the individual(s)
assigned to work the hours,plus mileage a|the federal reimbursement rate.
King County
By:
Its
| "=~=".nm"^ 83
Date:
Document Dated 84
94
Exhibit F
I'.nhanced Licensing Support C iaeLServices-Terms of Service(Optional)
{l tiff eery L ity erf 4 E ity 3 tnci l4irFrrnty k E orrty")
The County is prepared to offer enh,irtctrd licensing+t,-f Y--ti -support to the City subject to
the terms and conditions described 4+44i,, ,' -+thcit11 tNt\ti_ ra �, lt <1IId t
tlua..(_.:c7irs7tt hz i.ti to_i;uicd the 1 i5h uicCd I iCCii,;ti) L l}ort ',ervicc�Acknmi Icd,gemciit
( Md n ti41c�1earrcrrC')-,C_ �t+apt-f"E;�t =E ) The provisions of this Exhibit are optional
and shall not be effective unless this Exhibit is executed by both the City and the County
and both parties have entered into the underlying Animal Services Interlocal Agreement
14+c-q+r,4-2?i .-,.(the"Agreement").
A. Service Requests,Submittal: Requests ti4-_f or-t1)V Count k }xo „f_II a-1t�;G�,c1_
1 icel1sr,ts lrott-Ser%iccs T iz+yakr++ ikk ++} �xa+t-:H+trr =tshciuldbemadeby
submitting th e I:iiIiaiicedLicensing Sup portServicesAtkiioc tiIedieiiiciitturi)i
4te t+e-;t-(Attachment A to this Exhibit F)to the County between June 30 and E l
-1 )cc c n ber I_of the calendar year prior to year in which such services are requested
("Service Year"). A separate# rr+e=t cl,rz<r��1c�dmc�rr�shall be submitted for each
Service Year, i+rK' r}rak+ t 41+t w rk a
r-i-rt
:r 7 _isrr9e,2 r, ifird(Aherwi,,i rrr Hie
Ad,iim,ded�ement bch4ec is tlic� ,itt,acid flee C�owitt�. the Ackrio6\leci�>cxler7t form
1ia_II IdcIIIi�tl1tl�CVCricuc 1 ijg(t,tthe a jiiou_nt of iiLci_i iiiL, re\.Eiiirc i_st.aiii Iled._t-o b
,t xlt.cl tht,t;x,i It t 7zh ncccl I„ ccii5ir t 7c7rt, _i icri:) IrclGr`,tcd 1}g I rc C...iIV.
B. County to Determine Service Availability:The County will determine whether it has
capacity to provide the requested service based on whether it has staff„atul otlier
rt°sourct��available,and consistent with the priorities stated in Section 7.c am(-l--Vx4xil4t
(::-;do--tof the Agreement. 1 lie County injy ticlit.:[..Him,I-ic:c ii�iii I�r�cmrc_ [ ii >, t t 35cd on
w,- .. --
the capaci,fiv of Hle to lu fill Hit'loclttc'k2dd ei icc.,
C. Services Provided by County,Cost:The County will determine the licensing revenue
support activities it will undertake to achieve the Licensing Revenue Target. Activities
may include,but are not limited to canvassing,mailings,calls to non-renewals. In
completing Attachment A to confirm its ability to provide enliaii ed licensing support
services to the City,the County shall identify the cost for such service fort+-tllc
applicable Service Year cir vciiri 5 it�i'iwre than cmt ��c°;�tr_c�rc�ct ,ted. If the City accepts
the County's proposed costs,it shall so signify by countersigning Attachment A.
Document Dated 85
95
D. Services Provided by City: ±ANctjve�Lijt.jL���n iint)ortant stic(-O5s
factor fil the()veraljl ?et cr in 0I'OL(21,. 111C CitV 1110\, M 111",0[%,a(Witiollat cot
ell I-C in tile it'("'to 11('1L) 1111 1(_t_"'It'M erAl(4f0C['\Vl`I'�"of Ille
.............11....................I..........I
ext tlarlgtl f1w i-et eivill� r-eyolft+e'tff?pi+H fro)w ti-le G 4+,*+tA-
a14o,Ywe(41,v1awj-a1
-144YAw
late k."414 114e
�l rep
ii)Lcrts rcuarciijlt>'Inill-I'll jicensin�ill bilk or(0101-111 aiHI12�as lnnlv be
'111mvek] h% Im, at the it\` �()"L Me inav pro iii Hie de�-iInl lol.the
- ................ .........................
I)�,("It and coo rdi I)ate wit I Itit Cif_v I o(1c I j o.,I t I)c detii�l oil 0.11.a(,reed I I i:)()I I
....................
W.
a !1ikiii-1HA1-1 levell I'll vediiiitkwi
aiid,'(of
4: '44e-A-.-'%,=+�1-tn+te*-f ' 44ew5-4�9 be 14ov'ded by GI
-----------------
Formatted:List Paragraph,Numbered+Level:1+
Numbering Style:1,2,3, -+Start at I+Alignment:Left
+Aligned at: 0.25"+Indent at: 0.5"
Formatted:List Paragraph,Numbered+Level:I+
Numbering Style:1,2,3, -+Start at 1+Alignment:Left
+Aligned at: 0.25"+Indent at: 0.5"
............
Formatted:List Paragraph,Numbered+Level:I+
Numbering Style:1,2,3,...+Start at I+Alignment:Left
+Aligned at 0.25"+Indent at: 0.5"
Formatted:List Paragraph,Numbered+Level:1+
Numbering Style:1,2,3,...+Start at 1+Alignment:Left
Aligned at: 0.25"+Indent at M"
Formatted:List Paragraph,Numbered+Level:1+
'Ite ohoqtcer,�,J.Iff I lour"-to I w1j)jollm% J III a 1 1191 Numbering Style:1,2,3,...+Start at I+Alignment Left
+Alignedat: 0.25"+Indent at: 0.5"
Formatted:List Paragraph,Numbered+Level:I+
1'ro\i Ile re rrcci it i t 1(111 :1t 101, 11 I)LI i)I i(�O\0 1 k to i I I f on r(_'i t rei(i el I k Ibol I Numbering Style:1,2,3,...+Start at:I+Alignment:Left
.................______.____._—------ +Aligned at: 0.25"+Indent at: 0.5"
Inoj prolnote oet I , _ 111.1 - —--------_---
—------------_1�-LIL�.I L�ILL4..,
6.- tt',�O i'vefli",lillnuak"V,to
Inform City residents about the Animal Services Program and promote pet
licensing utilizing print and electronic media including the city's website,social
Docuinent Dated 4-'',4 96
96
media,community brochures and newsletter ads/articles,signage/posters and pet
licensing applications in public areas of city buildings and parks.
Appoint a representative to serve on the Ifoint City-County Coflabonitio)n
Coninoitfut.,marketing subcommittee;this representative shall attend the quarterly
meetings of the subcommittee and help shape and apply within the City the joint
advertising strategies developed by consensus of the subcommittee.
E. Selection of Licensing Revenue Target(R F)and Payment for Enhanced Licensing
Revenue Support:
C �of 41e
4+*-24I-4-a+it�'
Cr-dit
For all other-Contacting Cities: The City will identify a proposed Licensing
Revenue Target__f _I]in Attachment A. The County may propose an alternate
Revenue Target. If the Parties agree upon a Licensing Revenue Target,the County
shall indentify its annual cost to provide service designed to achieve the target.
Wt (I( ',110t OHJ"
to)he re,,eived L)v the('itv aa -(,sult ol thes ewrvic(,. At Reconciliation,the City
shall be charged for licensing support service an ciniount not to e\ceed,4 the cost
...................-....-------
specified and agreed too in Attachment A(the"Licensing Revenue Charge"),
regardless of the amount of Licensing Revenue received by the City during the Service Year
(see Exhibit D of the Agreement for additional detail).
F. Other Terms and Conditions:
4---Before January 31 of the Service Year,1()�. .-(,)Ch (:
(ity olltnwthq� tor I nham ed
. ..........
"11,111 sLlhnlit an Fnhallced I io'ell,J
--- Plan to III(.,l "Cason.1p,,t)ming"Cas Ihe Malkctim4 Plan
- ---------------
L_ L Identify thL?V,160 0n 00kitiUl, M,1CO 011d �11"IedUhM' toil.'(,
J,:�cllonned. 111("City=111d Coitnt\ h,fll nit,itti,ilk t irec on the MOrketin2 Plan. eIeh
1.
Document Dated 2
87
97
| l Each Party will provide the other with report ofthe
services performed during the Service Year.
3. Either Party may terminate this Contract with^r without cause byproviding not
� ]cootbon-a tvN vvdu
uz(2) advance the oo th Party;
a,/y;
provided that all County costs incurred to the point of termination remain
chargeable to the City u,otherwise provided.
4. All terms of the Agreement,except as expressly stated otherwise herein,shall apply
to this Contract,and Capitalized Terms not defined herein have the meanings usset
forth m the Agreement.
Forin
__- __-
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| ^""°""".»*"^+" 41 89
Exhibit F: Attachment A
1:N1-lANC13DLICENSINGRk k}VICI=-SUPPORT SERVICES ACKNOWLEDGEMENT
I'OR TvI F'xa'�31rI I*`�rF
inal terms subject to
adjustment by County and agreement by City confirmed in writing,executed and appended to the E e+t+a t
for 1x?l.,o-,timed-Licensing Support Services-1 oi ic;;—Exhibit F of the Animal Services Interlocal
Agreement for 201f,4 Through 202,244("the Agreement")dated effective as of July 1 R+-',017.)
1. City Date of Request:
' ..._l lilun,c d I icun�iiw qtr,ppor 4 `W;r,N i0", ic.i roc l ._i1
3=Licensing Revenue Target(the amount by which the City seeks to increase its
revenues in the Service Year): $
Contact person who will coordinate City responsibilities associated with
delivery of licensing support services:
Name:
Title:
Phone:
#-,[r>>aiI
4i- t-r+a���+1-o-,anti+�.,4-+4iy:u:-�>kE�e�_+tia-7a-l-+te> ++};_-[�+:�:4E>++ti+-i.��t+lal�o-}k-�+Ei+�•;;..t[�7-4-<.�-r+rly
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99
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ke*tttt- -4-fitietl..-a,-4-44i .._.-4rt yf
To be completed by King County:
The County«+#=ft,+4 +hretrs to provide the City cnlrD iced licensing+t�>r-t�++-support services
in Service Year 24 intended to generate$ (the"Licensing Revenue Target")in
additional Licensing Revenue for a total Service Year cost of$ ,some or all of
which cost may be charged to the City in calculating the F rrlram-ed Licensing Su iTur_t.
`,I r ti r4(,s f 4-vof+ c�w Charge,as further described in the I_z.rhaii4 c;d Licensing Support
I enrl>of`)c]t i�c r,'=44++trte+and Exhibits r ' r 4+t +i4 #D of the
Agreement.
O\-.W11_\.t,;S 1 I II-RI,01 t9re P,11-tie"hol-o Ir 3e aused_.this C olltr rct tor I rccr)"i rl
�cl , ort. "cruel',to I,u�.t xt-, trted, 7c r ti,1e tarns 35 h4,I I4ensitr,t,,Nov onue
1 I I _s��ccrtec-r. ill t.
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-- ...__._._._._.__..__... .__......._...._-.,_..._. ._._............................_-----------._..---------............_...,,,_,,,_..,......_...
By: By:
Document Dated J -F�-d _,;;-� _, 90
100
2018 Regional Animal Services
Interlocal Agreement
This AGREEMENT im made and entered into effective osof this 1st day of
20I8` bnuodhetwemzf{ING COUNTY, a Washington municipal u)zpnratiouan(}legak
subdivision of the State of Washington /the "[_oontv,\ and the City of
u Washington municipal corporation (the "(_ito''>.
WHEREAS, the provision of animal control, sheltering and licensing services
protects public health and safety and promotes animal welfare; and
WHEREAS, providing such services oou regional basis allows for enhanced
coordination and tracking of regional public and animal health issues, consistency of
regulatory approach across jurisdictional boundaries, economies of scale, and ease of
access for the public; and
WHEREAS the Contracting Cities are partners b\making regional animal services
work effectively, and are customers of the Animal Services Program provided by the
County; and
WHEREAS, the City and the County are parties to a 2010 Animal Services Interlocal
Agreement which, as extended, will terminate mn December 3l, 2017 (the '2010
Agreement"); and t'')
WHEREAS, nothing in this Agreement is intended to alter the provision of service
or manner and timing ofcompensation and reconciliation specified io the 2OIO Agreement
for services provided through December 3I, 2017; and
WHEREAS, the City pursuant to the Interlocal Cooperation Act (RCW Chapter
3434) , is authorized and desires to contract with the County for the performance of
Animal Services; and
VY}{lIJlE/\S the County is authorized by the Interlucol Cooperation Act, Section 120
of the King County Charter and King County Code 11.02.030 to render such services and is
willing t m render such scrvicemoothctcrosandcn}ditiousbermbnn6tcrsetfort_h, uod
NOW THEREFORE, bn consideration of the promises, covenants and agreements
contained in this Agreement, the parties agree asfollows:
Document Dated z-u7 |
1. Definitions. Unless the context clearly shows another usage is intended, the
following terms shall have these meanings in this Agreement:
a. "Agreement" means this 2018 Animal Services Interlocal Agreement,
including any and all Exhibits hereto. Unless the context clearly indicates
otherwise, the term "Agreement" is intended to reference all 2018 Animal
Services Interlocal Agreements by and between the County and other
Contracting Cities.
b. "Animal Services"'means Control Services, Shelter Services and Licensing
Services combined, as these services are described in Exhibit A.
Collectively, "Animal Services" are sometimes referred to herein as the
"Program."
c. "Contracting Cities" means all cities, including Latecomer Cities, that are
parties to an Agreement.
d. "Contracting Parties" means all Contracting Cities and the County.
e. "Control District" means one of the three geographic areas delineated in
Exhibit B for the provision of Animal Control Services.
f. "Enhanced Control Services" are additional Control Services that the City
may purchase under certain terms and conditions as described in Exhibit E
(the "Enhanced Control Services Contract").
g. "Enhanced Licensing Support Services" are additional Licensing Support
Services that the City may purchase under certain terms and conditions as
described in Exhibit F ("Enhanced Licensing Support Services")
h. "Latecomer City" means a city receiving animal services under an
agreement with the County executed after January, 2018, per the conditions
of Section 5.
i. "Parties" means the City and the County.
j. "Service Year" means the calendar year in which Animal Services are or
were provided pursuant to this Agreement.
DOCLIment Dated 2-1-17 2
102
2. Services Provided. Beginning January 1, 2018, the County will provide the City
with Animal Services described in Exhibit A. The County will perform these
services on behalf of the City, consistent with governing City ordinances adopted in
accordance with Section 3. In providing such Animal Services consistent with
Exhibit A, the County will engage in good faith with the Joint City-County
Collaboration Committee to develop potential adjustments to field protocols;
provided that, the County shall have sole discretion as to the staffing assigned to
receive and dispatch calls and the manner of handling and responding to calls for
Animal Service. Except as set forth in Section 10 (Indemnification and Hold
Harmless), services to be provided by the County pursuant to this Agreement do
not include services of legal counsel, which shall be provided by the City at its own
expense.
a. Enhanced Control Services. The City may request Enhanced Control
Services by completing and submitting Exhibit E to the County. Enhanced
Services will be provided subject to the terms and conditions described in
Exhibit E, including but not limited to a determination by the County that it
has the capacity to provide such services.
3. City Obligations.
a. Animal Re"latory Codes Adopted. To the extent it has not already done
so, the City shall promptly enact an ordinance or resolution that includes
license, fee, penalty, enforcement, appeal, impound/redemption and
sheltering provisions that are substantially the same as those of Title 11
King County Code as now in effect or hereafter amended (hereinafter "the
City Ordinance"). The City shall advise the County of any City animal care
and control provisions that differ from those of the County and of any
amendments to the City Ordinance adopted subsequent to the effective date
of this Agreement.
b. Authorization to Act on Behalf of City. Beginning January 1, 2018, the City
authorizes the County to act on its behalf in undertaking the following:
i. Determining eligibility for and issuing licenses under the terms of the
City Ordinance, subject to the conditions set forth in such laws.
Document Dated 2-1-17 3
103
ii. Enforcing the terms of the City Ordinance, including the power to
issue enforcement notices and orders and to deny, suspend or revoke
licenses issued thereunder.
iii. Conducting administrative appeals of those County licensing
determinations made and enforcement actions taken on behalf of the
City. Such appeals shall be conducted by the King County Hearing
Examiner or the County's successor administrative appeals body or
officer on behalf of the City unless either the City or the County
determines that the particular matter should.be heard by the City.
iv. Nothing in this Agreement is intended to divest the City of authority
to independently undertake such enforcement actions as it deems
appropriate to respond to violations of any City ordinances.
c. Cooperation and Licensing Support. The City will assist the County in its
efforts to inform City residents regarding animal codes and regulations and
licensing requirements and will promote the licensing of pets by City
residents through various means as the City shall reasonably determine,
including but not limited to offering the sale of pet licenses at City Hall,
mailing information to residents (using existing City communication
mechanisms such as bill inserts or community newsletters) and posting a
weblink to the County's animal licensing program on the City's official
website. The City will provide to the County accurate and timely records
regarding all pet license sales processed by the City. All proceeds of such
sales shall be remitted to the County by the City on a monthly basis (no later
than fifteen (15) calendar days from the end of each calendar month) or
more frequently.
4. Term. This Agreement will take effect on January 1, 2018 and, unless extended
pursuant to subparagraphs 4a or 4b, shall remain in effect until December 31, 2022.
a. Automatic Extension. The Agreement shall automatically continue for a
second five year term, until December 31, 2027, unless one or more of the
Contracting Parties provide written notice by June 30, 2021, of their intent to
opt out of a second term. Notice from contracting cities is to be provided in
writing to the County, who will subsequently inform the other city partners,
in writing, within 14 days of the County receiving the written notification.
Document Dated 2-1-17 4
104
b. Contingent Extension. If one ormore Contracting Cities provides written
notice tothe County 0f its intent tn opt out ofa second term, the Agreement
shall continue for a second five-year term, until December 3l, 2O27if:
h\ the cost to any remaining party is not estimated toincrease by more
than ten percent, based on the Estimated Animal Services Cost
Allocation to the City (the cost allocation before revenue and credit
off-sets) as noted in the Estimated Payment Calculation that includes
the non-renewing party, compared to the Estimated Animal Services
Cost Allocation to the City in the Estimated Payment Calculation that
excludes the non-renewing City; and
(ii) no later than March 1, 2022 the remaining Parties agree hzwriting
upon terms that substantially carry forward the cost and service levels
in the initial term. If the I`orbea c]o not reach agreement onsuch
revised terms by March l, 2O22 the automatic extension ienot
effective, and this Agreement shall terminate ut the end of the initial
term.
c. Date References. For purposes ofconstruing date specific rights and
responsibilities of the Parties upon extension of this Agreement for a second
term, references in this Agreement to an initial term date shall mean a date
that is five years later. This subsection is not intended to authorize more
than one five-year extension period.
d. Termination. Any Contracting Party may, without conac and in its sole
discretion, determine not to renew this Agreement for a second term by
providing written notice of its decision to the other parties oo later June 3[i
2021. The Agreement may not be terminated for convenience during either
the first or second term. Notice from contracting cities istobc provided io
writing to the County, who will subsequently inform the other city partners,
in writing, within 14 days of the County receiving the written notification.
5. Latecomers. The County may sign an agreement with additional cities for provision
of animal services prior to the termination or expiration of this Agreement, but only
if the later agreement will not cause either a decrease in the level of services
provided to the Cities by the County orao increase in the costs payable by the
Cities t0 the County under this Agreement. Cities that are party tosuch
agreements are referred to herein ae "Latecomer( ihes."
ooumont Dated z'/'/r 5
6. Compensation. The County will develop an Estimated Payment calculation for
each Service Year using the formulas described in Exhibit C, and shall transmit the
payment information tn the City according to the schedule described below. The
County will also calculate and inform the City asto the Reconciliation Adjustment
Amount 0oor before June JOofeach year, as described bn Section 7 below and
Exhibit D, bl order toreconcile the Estimated Payments made by the City buthe
prior Service Year. The City will pay the Estimated Payment, and any-applicable
Reconciliation Adjustment Amounts as follows (a list of payment-related notices
and dates is included at Exhibit(_-7):
o. Service Year 2018: The County will provide the City with a calculation of
the Estimated Payment amounts for Service Year ZOl8onorbefore
December 15, 20l7which shall be derived from the Estimated 20I8
Payment Amount set forth oo Exhibit C~I, adjusted ifnecessary based on
the Contracting Cities and other updates to Calendar Year data in Exhibit
K`~Z. The City will pay the County the Estimated Payment Amounts for
Service Year 2Ol0onnr before August I5, 20l8. The Reconciliation
Adjustment Amount for Service Year 2Ol8 shall be paid by the City, o/by
the County if the calculation shows the City is entitled to receive a payment
from the County, on or before August 15, 2019, as described in this section.
b. Service Years after 2018.
i Estimated Payment Determined by December 15. The Estimated
Payment amounts for the upcoming Service Year will be determined
by the County following adoption of the County's budget and
applying the formulas in Exhibit C
C.
ii. Estimated Payments Due August 15. The City will pay the County the
Estimated Payment Amount onnz before each August 15.
iii. The Reconciliation Adjustment Amount for the prior Service Year
shall be paid on or before August 15 of the fn}l0vviug calendar year, as
described bn Section 7.
iv. %fo Party fails to pay an Estimated Payment orReconciliation
Adjustment Amount within l5 days ofthe date owed, the Party owed
shall notify the owing Party that they have ten (lO) days to cure noo-
omumum Dated 2-1-17 6
payment. If the Party fails t0 cure its nonpayment within this time
period following notice, the amount owed shall accrue interest
thereon at the rate ofI% per month from and after the original due
date and, if the nonpaying Party ia the City, the County ut its sole
discretion may withhold provision n{Animal Services tO the City until
all outstanding amounts are paid. If the nonpaying Party is the
County, the City may withhold future Estimated Payments until all
outstanding amounts are paid. Each Party may examine the other's
books and records to verify charges.
v. Unless the Parties otherwise direct, payments shall bc submitted to
the addresses noted at Section I5.g.
c. Payment Obligation Survives Expiration or Termination of Agreement.
The obligation 0f the City (or ag applicable, the (_0nntv), to pay mo
Estimated Payment Amount nz Reconciliation Adjustment Amount for m
Service Year included hn the term of this Agreement shall survive the
Expiration or Tezoioati000fthieAgrmenen t. For exanp}� ifthis
Agreement terminates on December 31, 2022, the Estimated 2022 Payment is
nevertheless due onor before August l5, 2O22, and the Reconciliation
Adjustment Amount shall be payable on or before August 15,
d. The Parties agree the payment and reconciliation formulas inthis
Agreement (including all Exhibits) are fair and reasonable.
7. Reconciliation o6 Estimated Payments and Reveouom'
a. bn order that the Contracting Parties share costs Vfthe regional Animal
Services Program based on their actual, rather than estimated, licensing
revenues, there will bcan annual reconciliation. Specifically, ouorbefore
June 3Oofeach year, the County will reconcile amounts owed under this
Agreement for the prior Service Year bycomparing each Contracting Party's
Estimated Payments to the amount derived iu Exhibit C using actual
revenue data for such Service Period as detailed in Exhibit D. There will
also be an adjustment if necessary to account for annexations of areas with a
population of 2,500 or more and for changes in relative population shares of
Contracting Parties' attributable to Latecomer Cities. The County will
provide the results of the reconciliation to all Contracting Parties in writing
0norbefore June 30. The Reconciliation Adjustment Amount will be paid on
Document Dated z'/'// 7
oz before August l5of the then current year, regardless ofthe prior
termination of the Agreement as per Section 5.c.
b. The Parties intend that the provision of Animal Services becomes more
financially sustainable over the term of this Agceeozcnt. The County will
develop proposals designed to support this goal. The County will consult
with the Joint City-County Collaboration Committee 0n any proposals to
generate new revenue.
c. The Parties do not intend for the provision o f Animal Services or recei t of
such Services under this Agreement tobca profit-making enterprise. Where
a Contracting Party receives revenues bu excess of its costs under this
Agreement (including costs of PAWS (or other animal services provider,)
shelter service, Enhanced Control Service, and Enhanced Licensing Support
Service, if applicable), they will be reinvested in the Program to reduce the
County's costs of the system that are not included bn the allocation tocities
and to improve service delivery.
8. Enhanced Licensing Revenue Support Services
o. A City may request licensing revenue support from the County during the
term of this Agreement by executing Attachment/k to Exhibit F. The icrnza
and conditions under which such enhanced licensing support service will be
provided are further described ot Exhibit F. Provision of enhanced licensing
support service during the term of this agreement is subject to the County
determining it has capacity to provide such services. Provision n[enhanced
licensing support services is further subject to the Parties executing a
Licensing Support Contract (Exhibit F).
b. bn addition to other terms described in Exhibit F, receipt oflicensing
revenue support is subject to the recipient City providing in-kind services,
including but not limited to: assisting in communication with City residents;
publicizing any canvassing efforts the Parties have agreed should be
implemented; assisting in the recruitment of canvassing staff, if applicable;
and providing information to the County to assist in targeting its canvassing
activities, ifapplicable.
c. The County has the option to implement licensing support services for cities
receiving transition and shelter credits.
Document Dated 2'/-// 8
9. Mutual Contractor. The Parties understand and agree
that the County is acting hereunder aaao independent contractor and that:
m. Control of County personnel, standards of performance, discipline, and all
other aspects of performance shall bc governed entirely by the County;
b. All County persons rendering service hereunder shall be for all purposes
employees of the County, although they may from time tn time act aa
commissioned officers ofthe City;
u The County contact person for the City regarding all issues arising under
this Agreement, including but not limited to citizen complaints, service
requests and general information on animal control services is the Manager
ofRegional Animal Services.
IO. Indemnification and Hold Harmless.
a. City Held Harmless. The County shall indemnify and hold harmless the
City and its officers, agents, and employees, or any of them from any and all
claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever,by any reason ofnr arising out vf any negligent act oz
omission of the County, its officers, agents, and employees, or any of them
relating tonr arising out nf performing services pursuant to this Agreement.
bz the event that any such suit based upon such a claim, action, loss, or
damages is brought against the City, the County shall defend the same at its
sole cost and expense; provided that the City reserves the right to
participate in said suit if any principle of governmental or public law is
involved; and if final judgment in said suit be rendered against the City, and
its officers, agents, and employees, or any of them, or jointly against the City
and the County and their respective officers, agents, and employees, nrany
ot them, the County shall satisfy the same.
b. County Held Harmless. The City shall indemnify and hold harmless the
County and its officers, agents, and employees, nr any of them from any and
all claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever,by any reason n1or arising out of any negligent act or
omission Of the City, its officers, agents, and employees, oc any 0fthem
relating to or arising out of performing services pursuant to this Agreement.
In the event that any suit based upon such a claim, action, loss, Ordamages
is brought against the County, the City shall defend the same at its »o}m cost
and expense; provided that the County reserves the right to participate bu
Document Dated z'/'// 9
Said suit if any principle of governmental or public law is and if
final judgment be rendered against the County, and its officers, agents, and
employees, or any of them, or jointly against the County and the City and
their respective officers, agents, and employees, or any of them, the City
shall sutiafvthe eazoe.
�
c. In
executing this Agreement, the County does not assume liability or
responsibility for Vrbz any way release the City from any liability or
responsibility that arises in whole or in part as a result of the application of
City ordinances, policies, rules or regulations that are either in place at the
time this Agreement takes effect or differ from those of the County; or that
arise in whole orbz part based upon failure of the City to comply with
applicable adoption requirements or procedures. If any cause, claim, suit,
action or administrative proceeding is commenced in which the
enforceability and/or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and,
if judgment is entered 0r damages are awarded against the City, the County,
or both, the City shall 8udsfn the same, including all chargeable costs and
reasonable attorney's fees.
d. Waiver Under Washington Industrial Insurance Act. The foregoing
indemnity ia specifically intended tn constitute a waiver ofeach party's
immunity under Washington's Industrial Insurance Act, Chapter 51 R(_W,
as respects the other party only, and only to the extent necessary to provide
the indemnified party with a full and complete indemnity of claims made
by the bndeznnitor's employees. The parties acknowledge that these
provisions were specifically negotiated and agreed upon bythem.
ll. Dispute Resolution.Whenever any dispute arising among any of the Parties to
this Agreement is not resolved by routine meetings or communications, the
disputing Parties agree to seek resolution otsuch dispute in good faith by meeting,
uo soon aafeasible. The meeting shall include the Chief Executive Officer (or
his/her designee) of each T7eztv involved in the dispute and the Manager ofthe
Regional Animal Services Program. Tf the parties do not come t0ao agreement ou
the dispute, any party may pursue mediation through a process tobemutually
agreed tnin good faith by the parties within 3O days, which may include binding or
nonbinding decisions or rcC0nnooendnti0us. The mediator(s) shall be individuals
skilled in the legal and business aspects of the subject matter ofthis Agreement.
The parties t0the dispute shall share equally the costs of mediation and assume
their own costs.
Document Dated z'/-/r 10
12. Joint Collaboration Committee. A committee composed of county
representatives (appointed by the County) and one representative from each
Contracting City that chooses to appoint a representative shall meet upon
reasonable request of a Contracting City or the County, but in no event shall the
Committee meet less than twice each year. Committee members may not be elected
officials. The Committee shall review service, revenue and cost issues and make
recommendations regarding efficiencies and improvements to services and
revenues, and shall review and make recommendations regarding the conduct and
findings of the collaborative initiatives. Subcommittees to focus onindividual
initiatives may be formed, each of which shall include membership from both
County and City members of the Joint City-County Collaboration Committee.
Recommendations of the Joint City-County Collaboration Committee are non-
binding. The collaborative initiatives to be explored include, but are not necessarily
limited to:
a. Services provided (as described in Section 2 of this agreement); Control
Services; Shelter Services and Licensing Services;
b. RASKC Revenues and Costs, including any future proposals for significant
revenues to support IlASK(_.
13. Reporting. The County will provide the City with
than monthly summarizing call response and Program usage data for each ofthe
Contracting Cities and the County and the Animal Services Program. The
formatting, content and details of the report will he developed in consultation with
the Joint City-County Collaboration Committee.
14. Amendments. Any amendments to this Agreement must be in writing. This
Agreement shall be deemed to incorporate amendments to Agreements between
the Contracting Parties that are approved by the County and ot least two thirds
(66q/0) of all other Contracting Parties (in both number and in the percentage of the
prior total Estimated Payments owing from such Contracting Parties bnthe then
current Service yeor), evidenced by the authorized signatures of such approving
Parties ag0f the effective date of the amendment;provided that this provision shall
not apply to any amendment to this Agreement affecting the Party contribution
responsibilities, hold harmless and indemnification requirements, provisions
regarding duration, termination or withdrawal, or the conditions of this Section.
15. General Provisions.
o'uumrnt Dated 2-/'n l|
o. Other Facilities. The County reserves the rigbhocmntradwithother shelter
service providers for housing animals received from within the City orfrom
City residents, whose levels of service meet or exceed those at the County
shelter for purposes ofaddressing shelter overcrowding Or developing other
means to enhance the effectiveness, efficiency or capacity of animal care and
sheltering within King County.
b. . Notwithstanding any provision in this Agreement tothe
contrary, the provisions of Section 10 (Indemnification and Hold Harmless)
shall remain operative and bu full force and effect, r egarc}lessnfthe
withdrawal or termination of this Agreement.
c Waiver and Remedies. No term or provision o fthi s Agreement shall b
be
deemed waived and no breach excused unless such waiver or consent shall
bcbo writing and signed h the Party claioecto} mve waived orconeentec
.
Failure to insist upon full performance of any one or several occasions does
not constitute consent to or waiver of any later non-performance nor does
payment of u bDlbn gorcon tbz nc d Tcrf nrnmoceafter mo ti ce of u deficiency in
performance constitute anacquiescence thereto. The Parties are entitled to
all remedies bu law ozequity.
d. Grants. Both Parties shall cooperate and assist each other bnprocuring
grants or financial assistance from governmental agencies orprivate
benefactors for reduction nf costs of operating and maintaining the Animal
Services Program and the care and treatment of animals in the Program.
e. Force Majeure. [o the event either Party's performance of any ofthe
provisions of this Agreement becomes impossible due to war, civil unrest,
and any natural event outside of the Party's reasonable control, including
fire, storm, flood, earthquake orother act ofnature, that Party will be
excused from performing such obligations until such time asthe Force
M8qeore event has ended and all facilities and operations have been
repaired and/or restored.
f. Entire Agreement. This Agreement represents the entire understanding of
the Parties and supersedes any oral representations that are inconsistent
with nz modify its terms and conditions.
g. Notices. Except aa otherwise provided bm this Agreement, any notice
required tobe provided under the terms of this Agreement shall be
oOCumm/Dated z'u7 12
|
�
delivered bn E-mail (deemed delivered upon E-mail confirmation cf receipt
by the intended recipient), certified U.S. mail, return receipt requested or by
personal service to the following person (or to any other person that the
Party designates bn writing to receive notice under this Agreemeot):
For the City:
For the County: Caroline Whalen, Director
(.arolinc.nholenAykbngc000bJ.gov
King County Dept. ofExecutive Services
40l Fifth Avenue, Suite I35
Seattle WA. 98104
]l. Assignment. No Party may sclitronaferorassiguany0fitsrightSor
benefits under this Agreement without the approval of the other Party.
i. Venue. The Venue for any action related to this Agreement shall bebn
Superior Court in and for King County, Washington.
j The records and dococncota with respect to all matters covered by
this Agreement shall be subject tninspection and review by the County or
City for such period as is required by state law (Records Retention Act (_b.
4O.l4IlC}V) but tnany event for not less than l year following the
expiration oz termination of this Agreement.
k. . This Agreement is for the benefit ofthe
Parties only, and no third party shall have any rights hereunder.
l. Counterparts. This Agreement and any amendments thereto, shall be
executed on behalf of each Party by its duly authorized representative and
pursuant tVon appropriate motion, resolution nrordinance. The
Agreement may be executed in any number of counterparts, each of which
shall beon original, but those counterparts will constitute one and the same
instrument.
16. Administration. This Agreement shall be administered by the County
Administrative Officer or his/her designee, and by the City Manager, 0rhis/her
designee.
Document Dated z'/n 13
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
effective as of January 1, 2018.
King County City of
Dow Constantine
King County Executive City Manager/Mayor
Date Date
Approved as to Form: Approved as to Form:
King County City Attorney
Deputy Prosecuting Attorney
Date Date
Document Dated 2-1-17 14
114
List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 2018 Payment (showing
participation only by jurisdictions that have expressed interest in contracting for
an additional 3 year term)
Exhibit C-2: Estimated Population, Calls for Service, Shelter Use and
Licensing Data for jurisdictions,Used to Derive the Pre-Commitment
Estimated 2018 Payment
Exhibit C-3: Calculation of Budgeted Total Allocable Animal Services
Costs, Budgeted Total Non-Licensing Revenue and Budget Net Allocable
Animal Services Costs for 2018
Exhibit C-4: Calculation and Allocation of Transition Credit, Shelter
Credit
Exhibit C-5: [Intentionally Oinitted]
Exhibit C-6: Summary of Calculation Periods for Use and Population
Components
Exhibit C-7: Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract (Optional)
Exhibit F: Enhanced Licensing Support Contract (Optional)
Document Dated 2-1-17 15
115
Exhibit A
Animal Service Description
Part 1: Control Services
Control Services include the operation o[a public call center, the dispatch ofanimal
control officers in response to calls, and the handling of calls in the field by animal control
officers, including the collection and delivery of animals to the Kent Shelter (or such other
shelters as the County may utilize in accordance with this Agreement).
l. Call Center
a. The County will operate an animal control call center five days every week
(excluding holidays and County-designated furlough days, if applicable) for
aonhnimuou of eight hours per day (normal business boure). The County will
negotiate with applicable unions with the purpose nf obtaining a
commitment for the five day call center operation to include at least one
weekend day. The County may adjust the days of the week the call center
operates to match the final choice of Control District service days.
b. The animal control call center will provide callers with guidance, education,
options and alternative resources us }/ossiblp/oppropdabe.
c. When the call center is not in operation, callers will hear a recorded message
referring them to9lI in case of emergency, orifthe event ienot an
emergency, to either leave a message or call back during regular business
hours.
2. Animal Control Officers
a. The County will divide the area receiving Control Services into three Control
Districts as shown on Exhibit l0. Subject tn the limitations provided bzthis
Section 2, Control Districts 200 and 220 each will be staffed with one Animal
Control Officer during Regular A(-() Service Hours and District 5OO will be
staffed with two Animal Control Officers (AC[)s) during Regular/\C[)
Service Hours. Regular/\(_() Service Hours is defined to include not less
than 4Ohours per week. The County will negotiate with applicable ooi0o8
with the intention of obtaining o commitment for Regular/\(_(] Service
Hours to include service 000t least one weekend day. Regular/\(_(lService
Hours may change from time totime.
i. Except o8 the County may bn its sole discretion determine ianecessary
to protect officer safety, A(_[}e shall be available for responding to
calls within their assigned Control District and will not be generally
available torespond to calls to other Control Districts. Exhibit B-1
shows the map Of Control Districts.
Document Dated 2-1 n 16
ii. Countywide, the County will have a total of not less than 6 ACOs
(Full-Time Equivalent employees) on staff to maximize the ability of
the County to staff all Control Districts notwithstanding vacation,
sick-leave, and other absences, and to respond to high workload areas
on a day-to-day basis. While the Parties recognize that the County
may at times not be able to staff all Control Districts as proposed
given unscheduled sick leave or vacancies, the County will make its
best efforts to establish regular hourly schedules and vacations for
ACOs in order to minimize any such gaps in coverage. In the event of
extended absences among the 6 ACOs, the County will re-allocate
remaining ACOs as practicable in order to balance the hours of service
available in each Control District. In the event of ACO absences (for
any causes and whether or not such absences are extended as a result
of vacancies or other issues), the first priority in allocating ACOs shall
be to ensure there is an ACO assigned in each Control District during
Regular ACO Service Hours.
b. Control District boundaries are designed to balance work load, correspond
to jurisdictional boundaries and facilitate expedient transportation access
across each district. The County will arrange a location for an Animal
Control vehicle to be stationed overnight in Control Districts ("host sites") in
order to facilitate service and travel time improvements or efficiencies.
c. The County will use its best efforts to ensure that High Priority Calls are
responded to by an ACO during Regular ACO Service Hours on the day
such call is received. The County shall retain full discretion as to the order in
which High Priority calls are responded. High Priority Calls include those
calls that pose an emergent danger to the community, including:
1. Emergent animal bite,
2. Emergent vicious dog,
3. Emergent injured animal,
4. Police assist calls—(police officer on scene requesting assistance
from an ACO),
5. Emergent loose livestock or other loose or deceased animal that
poses a potential danger to the community, and
6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls. These
calls will be responded to by the call center staff over the telephone, referral
to other resources, or by dispatching of an ACO as necessary or available, all
as determined necessary and appropriate in the sole discretion of the
County. Particularly in the busier seasons of the year (spring through fall),
Document Dated 2-1-17 17
117
lower priority calls may only receive a telephone response from the Call
Center. Lower Priority calls are non-emergent requests for service, including
but not limited to:
l. Non-emergent high priority events,
2. Patrol request— (A(_[)requested to patrol a specific area due to
p ��] cl violations),oso c co e
3. Trespass,
4. Stray Dog/(_a+/other animal confined,
5. Barking Dog,
6. Leash taw Violation,
7. Deceased Animal,
8. Trap Request,
9. Female animal boseason, and
lO. Owner's I)og/Cat/0dher animal confined.
e. The Joint-City County Collaboration Committee is tasked with reviewing
response protocols and recommending potential changes to further the goal
of supporting the most appropriate use of scarce Control Service resources
cOnotYvvic{m. The County will in good faith consider such recommendations
but reserves the right to make final decisions oo response protocols. The
County will make no changes to its procedures that are inconsistent with the
terms of this Exhibit A occq/t that upon the recommendation nfthe Joint
City-County Collaboration Committee, the County may agree to modify
response with respect to calls involving animals other than horses, livestock,
do � t
�suo cats.
f. bl addition tothe AC[ls serving specific districts, the following Control
Service resources will be available on a shared basis for all Parties and shall
be dispatched aa deemed necessary and appropriate by the County.
l. Ar\ animal control sergeant will provide oversight of and back-
up forA(-()afive days per week at least 0 hours/day (subject to
vacotion/eick)eove/trabzbm«/ctc\.
2. Staff will bu available to perform animal cruelty investigations,
to respond to animal cruelty cases, and to prepare related
reports (subject tovmcation-/SiCkleavm/trabnin*/etC')
'
3. Not less than 1 A(-()will be on call every day at times that are
not Regular A(_[) Service Hours (including the days per week
that are not included within Regular A(-(lService Hours), to
respond to High Priority Calls posing an extreme life and
safety danger, as determined by the County.
g. The Parties understand that rural areas O{the County will generally receive a
less rapid response time from A(_(]s than urban areas.
Document Dated z-/'n 18
}. Contracting Cities may contract with King County for "Enhanced Control
Services" through separate (as set forth in Exhibit DI);provided
that a City may not purchase Enhanced Control Services under Option las
described inExhibit Eif such City ia receiving a Transition Funding Credit
and/or Shelter Credit.
Part II: Shelter Services
Shelter services include the general care, cleaning and nourishment ofovvner-re{eaaed, lost
or stray dogs, cats and other animals. Such services shall be provide({ 7-days per week, 365
days per year at the County's animal shelter in Kent (the "Shelter") or other shelter
locations utilized by the County, including related services described tn this section.
Major maintenance of the Shelter will continue to be included in the Program costs
allocated under this Agreement (as part of the central County overhead charges allocated
to the Program). No major renovation, upgrades or replacements of the Shelter established
as a capital project within the County Budget are anticipated. Nor will any such capital
project costs be allocated to the Contracting Cities during the term of this Agreement
without prior agreement of the Contracting Cities.
l. Shelter Services
a. Services provided to animals will include enrichment, exercise, care and
feeding, and reasonable medical attention.
b. The Public Service Counter at the Shelter will be open tothe public not less
than 3Ohours per week and not less than 5 days per week, excluding
holidays and County designated furlough days, for purposes ofpet
redemption, adoption, license sales services and (as may be offered from
time to time) pet surrenders. The Public Service Counter at the shelter may
bc open for additional hours if practicable within available resources.
c. The County will maintain o volunteer/foster care function otthe Shelter to
encourage use of volunteers working ot the shelter and use offoster
families to provide fostering/transitional care between shelter and
permanent homes for adoptable animals.
d. The County will maintain mu animal placement function atthe Shelter to
provide for and manage adoption events and other activities leading to the
placement of animals boappropriate homes.
e. Veterinary services will be provided and will include animal exams,
treatment and minor procedures, spay/neuter and other surgeries. Limited
emergency veterinary services will be available in non-business hours,
through third-party contracts, and engaged if and when the County
determines necessary.
oouomon`Dated z-ur 19
f. The County will take steps through its operating policies, codes, public fee
structures and partnerships to reduce the number of animals and their
length of stay in the Shelter, and may at times limit owner-surrenders and
field pick-ups, adjust fees and incentivize community-based solutions.
2. Other Shelter services
a. Dangerous animals will be confined as appropriate/necessary.
b. Disaster/emergency preparedness for animals will be coordinated
regionally through efforts of King County staff.
3. Shelter for Contracting Cities contracting with PAWS (Potentially including
Woodinville, Shoreline, Lake Forest Park, Kenmore ("Northern Cities")). For so
long as a Northern City has a contract in effect for sheltering dogs and cats with the
Progressive Animal Welfare Society in Lynnwood (PAWS), or other animal service
providers the County will not shelter dogs and cats picked up within the
boundaries of such City(s), except in emergent circumstances and when the PAWS
Lynnwood (or other animal service providers), shelter is not available. Dogs and
cats picked up by the County within such City(s)will be transferred by the County
to the PAWS (shelter in Lynnwood (or other animal service providers)for shelter
care, which will be provided and funded solely through separate contracts between
each Northern City and PAWS, (or other animal service providers )and the County
will refer residents of that City to PAWS (or other animal service providers ) for
sheltering services. The County will provide shelter services for animals other than
dogs and cats that are picked up within the boundaries of Northern Cities
contracting with PAWS (or other animal service providers) on the same terms and
conditions that such shelter services are provided to other Contracting Parties.
Except as provided in this Section, the County is under no obligation to drop
animals picked up in any Contracting City at any shelter other than the County
shelter in Kent.
4. County Contract with PAWS, or other animal service providers. Nothing in this
Agreement is intended to preclude the County from contracting with other entities
to care for animals taken in by the County.
5. Service to Persons who are not Residents of Contracting Cities. The County will
not provide routine shelter services for animals brought in by persons who are not
residents of Contracting Cities, but may provide emergency medical care to such
animals, and may seek to recover the cost of such services from the pet owner
and/or the City in which the resident lives.
Part III: Licensing Services
Licensing services include the operation and maintenance of a unified system to license
pets in Contracting Cities.
Document Dated 2-1-17 20
120
I The public will be able to purchase pet licenses in person at the County Licensing
Division public service counter in downtown Seattle (500 41hAvenue), King County
Community Service Centers and the Kent Animal Shelter during regular business
hours. The County will maintain On its vvehsite the capacity for residents to
purchase pet lic ens ea on-line.
2. The County may seek to engage and maintain a variety of private sector partners
(e.g. veterinary clinics, pet stores, grocery stores, city halls, apartment complexes) as
hosts for locations where licenses can be sold or promoted in addition to County
facilities.
3. The County will furnish licenses and application forms and other materials to the
City for its use bn selling licenses to the public ot City facilities and at public events.
4. The County will publicize reminders and information about pet licensing from time
to time through inserts in County mailings tn residents and on the County's public
television channel.
5. The (-000tv will annually mail or E-mail ut least one renewal form, reminder and
late notice (as applicable) tn the last known addresses of all City residents who
purchased a pet license from the County within the previous year (using a rolling
12-month calendar).
6. The County may make telephone reminder calls in an effort to encourage pet
license renewals.
7. The County shall mail pet license tags or renewal notices as appropriate to
individuals who purchase new nr renew their pet licenses.
0. The County will maintain database of pets owned, owners, addresses and
violations.
9. The County will provide limited eolca and marketing support in an effort to
maintain the existing licensing base and increase future license sales. The County
reserves the right to determine the level of sales and marketing support provided
from year to year in consultation with the Joint City-County Collaboration
Committee. The County will work with any City io which({onr-to-door
canvassing takes place to reach agreement with the City as to the hours and
locations of such canvassing.
lO. The County will provide current pet license data files (database extractions) to a
Contracting City promptly upon request. Data files will include pets owned,
owners, addresses, phone numbers, E-mail addresses, violations, license renewal
status, and any other relevant oruseful data maintained bo the County's database
on pets licensed within the City's limits. A City's database extraction will be
provided in electronic format agreed toby both parties buu timely fashion and bmu
standard data release format that is easily usable by the City.
Document Dated z-/n 21
Exhibit B: Control Service District Map
The attached map (Exhibit B-1) shows the boundaries of the 3 Control Service Districts.
The cities and towns included in each Control District are as follows:
District 200 (Northern District) District 220 (Eastern District)
Shoreline Bellevue
Lake Forest.Park Mercer Island
Kenmore Yarrow Point
Woodinville Clyde Hill
Redmond Town of Beaux Arts
Sammamish Issaquah
Duvall Snoqualmie
Carnation North Bend
Newcastle
District 500 (Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on
Exhibit B-1.
Document Dated 2-1-17 22
122
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Exhibit C The Estimated Payment is the amount,before reconciliation, owed by the City tothe
Calculation of Estimated Payments
Cncu\t ' (or owed by the County to the City if the amount calculated is less than $O) for the
provision of one (I) year of Animal Services,based oo the formulas below.
8rxsummary and subject to the more detailed descriptions below, an initial cost
allocation is made for the Service Year (example 2Ol8\ based on the cost factors described
in Part 1 below; costa are offset by various revenues as described in Part 2. An annual
reconciliation is completed as described in Part 3.
Based oo the calculation process described bm Parts t and 2, an "Estimated Payment"
amount owed by each City for each Service Year is determined. Each Estimated Payment
covers one (l) year nfservice. Payment for service ia made bn each City every August 15.
Part 1: Service Year Cost Allocation Process
• Control Services costs are to be allocated among all Contracting Parties based
20% on their relative population and AA% on the number of calls for service
attributable to each Contracting Party. Shelter Services costs are to be allocated
among all Contracting Parties based 20% on their relative population and 80%
on the total shelter intake of animals attributable to each Contracting Party,
except that cities contracting for shelter services with PAWS (or other animal
service providers) will pay only a population-based charge.
• Licensing Services costs are tobm allocated among all Contracting Parties, based
2OY6on their relative population and 80% on the number of licenses issued to
residents o/each Contracting Party.
Part 2: Revenue and Other Adjustments to the Cost Allocation.
bn2O1R and each Service Year thereafter, the costs allocable to each Contracting Party are
reduced byvarious revenues and credits:
*
Licensing revenue will be attributed to each Contracting Party based onthe
residency ot the individual purchasing the license (see Part 3 for reconciliation
of Licensing IlevenVes). As Licensing Revenue and Non-Licensing Revenues
change from year to year, the most recent historical actual data for these
amounts will be incorporated to offset costs (See Exhibit C-6 for calculation
periods). Historical actual data shall be [}rztved from the most recent complete
Document Dated z/-/r 24
year, mtheomstrecentDecember—Novemberartu» whichever is more,
unless otherwise approved by the Joint City County Collaboration Committee.
• Two credits are applicable tn various Contracting Cities to reduce the amount of
their Estimated Payments: a Transition Funding Credit (fixed at2Ol3level,
payable annually through 2O22) for cities with high per-capita costs an
a
Shelter Credit(for Contracting Cities with the highest per capita intakes (nsage))
(adjusted annually oe indicated iu Exhibit(_-4` payable annually through 2022, )
The County agrees to give serious consideration tomaintaining the various
credits provided t0 the Contracting City under this Agreement bnany extension
of the Agreement. Application of these editsialinitedo cbthmtthe
Estimated Payment cannot fall below zero (before or after the annual
Reconciliation calculation).
• All Contracting Cities may request Enhanced Licensing Support Services by
executing a separate Enhanced Licensing Support Acknowledgement form with
the County (Exhibit F). This support is subject to availability of County staff.
• In each Service Year subsequent to2Ol8, allocable costs are adjusted for each
Contracting Party based oothe actual increase or decrease bu allocable costs
from year to year for the whole Program. Total Budgeted Allocable Costs
cannot increase by more than the Annual Budget Inflator Cap. The Annual
Budget Inflator Cap is the rate of inflation (based on the annual change in the
September CPI { fortheSeattle-Tacoma-Bremerton area over the rate the
preceding year) plus the rate of population growth for the preceding year for the
County (including the unincorporated area and all Contracting Citice).
• In all Service Years, costs are also mcGn*ted for annexations (in or out of the
Program service area) of areas with a population of2-5OOormore and the shift
in relative population shares among all Contracting Parties mya result ofany
Latecomer Cities.
*
Estimated Payments are reconciled to reflect actual revenues as well as changes
in population attributable to annexations of areas with a population of 2,500 or
more (in or out ofthe Program) and the shifts in relative population among all
Contracting Parties as a result of any Latecomer Cities. The Reconciliation occurs
by June 3Aof the following calendar year. The Reconciliation calculation and
payment process is described in Exhibit D.
mC"mom Dated 2'/ /r 25
• The receipt of Trans tbon Funding Credits or Shelter Credits can never result in
the amount ofthe Estimated Reconciliation Adjustment Payment falling be[nvv
$O.
• If a jurisdiction's licensing revenues exceed its net costs payable under this
Agreement, then in the annual reconciliation process, the excess licensing
revenue is reallocated to offset the County's costs not included in the cost
allocation model provided that, the determination of net costs shall be adjusted as
follows: (l) for a Contracting City purchasing s Tt eracrvi ce� from PAWS (or
other animal service providcr);, net costs includes consideration of the amounts
paid bY such City to PAWS (or other animal service provicIez\; and (2) for a
Contracting City purchasing Enhanced (_Ootr0l Services per Exhibit E, and/or
purchasing Enhanced Licensing Support Services per Exhibit p, net costs
includes consideration nf the amounts paid for such services.
Part 4: Estimated Payment Calculation Formulas
For Each Service Year .
EX»= UEC+ ES +EL) — (ELR+TK_ +SQ7
Where:
"EP" is the Estimated Payment. For Contracting Cities receiving o Transition Credit or
Shelter Credit, the value of2I`may not be less $O.
"EC" or"Estimated Control Services Coat" is the City's estimated share of the Budgeted
Net Allocable Control Services Cost for the Service Year. rder�n/ng
"EC."
"ES" or"Estimated Shelter Services Cost" bs the City's estimated share of the Budged Net
Allocable Shelter Services Cost for the Service Year. See.formula belowfor deriving "ES."
"EL~ nr "Estimated Licensing Services Cost" is the City's estimated share 0f the Budgeted
Net Allocable Licensing Services Cost for the Service Year. See.formula belo7vfor dxrinioX
"EL.''
Document Dated z-/ n 26
°ELR"is Estimated Licensing Revenue attributable to the City. For purposes 0f
determining the Estimated Payment in Year 20l& ELR is based mo the amount of revenue
from each type of active license issued to City residents in 2016, or December 2015-
November 20l6,whichever iamore (the "Calculation Period"). Exhibit K_~2shows a
preliminary estimate of2OI6 Licensing Revenue; the numbers iz this exhibit are subject to
Reconciliation byJune 30, 2019. Additional factors for Estimated Licensing Revenue:
For Contracting Cities that have executed ao Enhanced Licensing Support
Acknowledgement fo ru �er Exhibit F, ERi s increased by adding the estimated ne t
amount of revenue, if any, estimated to be derived as a result of enhanced licensing
support provided to the City (the "Licensing Revenue Target" or "RT" less the
estimated enhanced licensing support cVat); this amount is shown b`the column
captioned "Estimated Revenue from Enhanced Licensing Support" on Exhibit C-I).
License Revenue that cannot be attributed to a specific Party (e.g., License Revenue
associated with incomplete address information), which generally represents a very
small fraction of overall revenue, is allocated amongst the Parties based on their
respective percentages ofEI.D| ms compared to Total Licensing Revenue.
Notwithstanding the foregoing, "ELR" may be based mouo estimated amount of
licensing for the Service Year for the City if, in the reasonable judgment ofthe
County, an estimated Licensing Revenue amount can be proposed that is likely to
more closely approximate the actual Licensing Revenue for the Service Year than
the data from the Calculation Period;provided that the use of any estimates shall be
subject to the conditions o{this paragraph. The County shall work with the Joint
City-County Collaboration Committee to develop estimated Licensing Revenue
amounts for all Contracting Cities for the upcoming Service Year. If the Joint City
County Collaboration Committee develops a consensus proposal (agreement shall
be based on the consensus of those Contracting Cities present at the Joint City-
County Collaboration Committee meeting in which Licensing Revenue estimates
are presented bz preparation for the December l5 Estimated Payment Calculation
notificodon\, it shall be used bodeveloping the December 15 Final Estimated
Payment Calculation. lfo consensus ie not reached, the County shall apply the
actual Licensing Revenue from the Calculation Period for the Service Year to
determine the Preliminary Estimated Payment.
°TU is the Transition Funding Credit, if any, allocable to the City for each Service Year
calculated� �r Exhibit `C-4.
"SC" is the Shelter Credit, if any, allocable to the City for each Service Year calculated per
Exhibit C-4.
Document Dated z-/'// 27
"B" is the "Budgeted Total Net Allocable Costs" estimated for the Service Year for the
provision of Animal Services which are allocated among all the Contracting Parties for the
purposes of determining the Estimated Payment. The Budgeted Total Net Allocable Costs
are calculated as the Budgeted Total Allocable Costs (subject to the Annual Budget
Inflator Cap) less Budgeted Total Non-Licensing Revenue. The Budgeted Total
Allocable Costs exclude any amount expended by the County as Transition Funding
Credits, or Shelter Credits (described in Exhibit C-4), or to provide Enhanced Licensing
Support Services (described in Section 7). A preliminary calculation (by service area—
Control, Shelter, Licensing) of Budgeted Total Net Allocable Costs, Budgeted Total
Allocable Costs and Budgeted Total Non-Licensing Revenue for purposes of calculating
the Pre-Commitment Estimated 2018 Payments is set forth in Exhibit C-3.
"Total Licensing Revenue" means all revenue received by the County's Animal Services
Program attributable to the sale of pet licenses excluding late fees, refunds and rebates.
With respect to each Contracting Party, the amount of "Licensing Revenue" is the revenue
generated by the sale of pet licenses to residents of the jurisdiction, excluding late fees,
refunds and rebates. (With respect to the County, the jurisdiction is the unincorporated
area of King County.)
"Total Non-Licensing Revenue" means all revenue from fines, forfeitures, and all other
fees and charges imposed by the County's Animal Services program in connection with
the operation of the Program, but excluding Total Licensing Revenue, Designated
Donations, grants, or entrepreneurial activities.
"Designated Donations" mean donations from individuals or other third parties to the
County made for the purpose of supporting specific operations, programs or facilities
within the Animal Services Program.
"Enhanced Licensing Support Services" means activities or funding to be undertaken in
specific cities to enhance licensing revenues, per Section 7 and Exhibit F.
"Annual Budget Inflator Cap" means the maximum amount by which the Budgeted Total
Allocable Costs may be increased from one Service Year to the next Service Year, and year
to year, which is calculated as the rate of inflation (based on the annual change in the
September CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year)
plus the rate of population growth for the preceding year for the County (including the
unincorporated area and all Contracting Cities), as identified by comparing the two most
recently published July OFM city and county population reports. The cost allocations to
Document Dated 2-1-17 28
128
individual services (e.g. Control Services, Shelter Services m Licensing Services) or specific
items within those services may bm increased oz decreased from year to year bmao long aa
the Budgeted Total Annual Allocable Costs do not exceed the Annual Budget Inflator Cap.
"Service Year" is the calendar year bo which Animal Services are/were provided.
"Calculation Period" is the time period from which data isused to calculate the Eadnxatec}
I`mynoemt. The Calculation Period differs by formula component and Service Year. Exhibit
C-6 sets forth in table form the Calculation Periods for all formula factors for the Service
Years.
"Population" with respect to any Contracting Party for Sery ice Year 2018 means the
population number derived from the State Office of Financial Management ([)FM) most
recent annually published report of population used for purposes of allocating state
shared revenues in the subsequent calendar year (typically published by OFM each July,
reflecting final population esti o t�a /. For each Service
Year, the [ FMreported population villbcadjusted for annexatio nao f2,500
or more
residents known tobe occurring after April, 2OI7and before the end of the Service Year.
For example, when the final Estimated Payment calculation for 2OI8 is provided on
December 15, 2017, the population numbers used will be from the OFM report issued in
July 2OI7and will be adjusted for all annexations of 2,500 or more residents that occurred
(or are known to be occurring) between April 1, 2017 and December 31, 2018. In any
Service Year, it (I) annexations of areas with a population of25O0or more people occurs
to impact the population within the jurisdiction otu Contracting Party; or (2) ol.ahaconner
City ia brought under contract with the County, these changes shall beaccounted for bnthe
calculation ot the Estimated Payment for such Service Year. Such adjustment shall be
made at the next occurring possibility (e.g., at calculation ofthe Final Estimated Payment,
or Reconciliation, whichever issooneet). The adjustment will bm made ona pro rata basis
to reflect the portion of the year bm which the population change was ioeffect.
• The population of an annexed area will be as determined by the Boundary Review
Board, bn consultation with the annexing city. The population ofthe
unincorporated area within any District will be determined bY the County's
demographer.
• In the case ofaLatecomer City, the population shall bc similarly adjusted among all
Contracting Parties in the manner described above for annexations, by considering
the change in population between all Contracting Parties attributable solely to the
Latecomer City becoming aContracting Party.
Exhibit C-I shows the calculation of Pre-Commitment EP for Service Year 2O18assuming
that the County and all Cities that have expressed interest insigning this Agreement asof
December 3I, 2UI6, c]obl fact approve and sign the Agreement.
Document Dated z'/-/, 29
Component Calculation Formulas (used in each Service Year):
Estimated Control (EQ Services Costs is calculated aafollows:
EK` = Kx .8) x AK`FS) + ((C x ^71 x Pop%)
vvocne:
"C" ia the Budgeted Net Allocable Control Services Cost for the Service Year, which
equals the County's Budgeted Total Allocable Costs for Control Services in the Service
Year, less the Budgeted Total Non-Licensing Revenue attributable to Control Services in
the Service Year (for example, fines issued bn the fie](}). For purposes of determining the
Pre-Commitment Estimated Payments for 2018, the Budgeted Net Allocable Control
Services Cost is $1,979,509, calculated as shown on Exhibit C-3, and shall be yiooi]mrlr
derived todetermine the Final Estimated Payment for 2OI8and each Service Year.
"AK`FS" is the total Average annual number of Calls for Service during the Calculation
Period for the Service Year for Control Services originating within the City expressed as a
percentage of the A(_FS for all Contract Partiee.. A Call for Service iadefined aaarequest
from an individual,business or jurisdiction for a control service response to a location
within the City, or areapoose initiated by an Animal Control Officer bnthe field, which is
entered into the County's data system (at the Animal Services call center orthe sheriff's
dispatch center acting as back-up to the call center) as o request for service. Calls for
information,hang-ups and veterinary transfers are not included in the calculation of Calls
for Service. A response byan Animal Control Officer pursuant toan Enhanced Control
Services Contract will not bc counted aaa Call for Service. For purposes ofdetermining
the Estimated Payment for each Service Year, the Calculation Period for(-FSis the rolling
annual average based on the most recently completed three (3) calendar years actual
usage. For example 2OI4-20l6 for 2O18 Service Year. Exhibit K`-% shows upreliminary
estimate ofCFS for 20l4-2AI6, used todetermine the Pre-Commitment Estimated 2O18
Payment; the numbers in this Exhibit(--2are subject to Reconciliation by June 30, 2017.
"Pop%" is the Population ofthe City or unincorporated (_oonh/, expressed as m percentage
of the Population of all Contracting Parties.
Document Dated z-/-|7 30
Estimated Shelter (ES) cost for each Service Year is calculated as follows:
Kagof, the effective date ofthis Agreement, the City has entered into o contract for shelter
services with the Progressive Animal Welfare Society (PAWS) in Lynnwood,L VVA` (or
other animal service provider), then, for so long as such contract remains in effect, the City
will not pay a share of shelter costa associated with shelter usage (''A" as defined below)
and instead the Eadozatc(] Payment will include a population-based charge only,
reflecting the regional shelter benefits nonetheless received by such City, calculated as
f0l]Om/S (the components of this calculation are defined as described below).
ES = (S x.2x %'op%)
If the City does not qualify for the population-based shelter charge only, ES is determined
as follows:
ES = (S x .2 x Pop%) + <S x .8 x AM
Where:
"S" isthe Budgeted Net Allocable Shelter Services Cost for the Service Year, which equals
the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total Non-
Licensing Revenue attributable to Shelter operations (i.e., adoption fees, microchip fees,
impound fees, owner-surrender fees, from all Contracting Pardes). For purposes oi
determining the Pre-Commitment Estimated Payments for 20IH, the Budgeted Net
Allocable Shelter Services Cost is $2,96O,O88, calculated ae shown oo Exhibit C-3, and
shall be similarly derived to determine the Final Estimated Payments for 2OI8 and for each
Service Year.
"Pop%" is the population of the City, or unincorporated County, expressed as a
percentage of the Population of all Contracting Parties.
"AA"is the animal intakes that were: (l) picked n[/by County Animal Control Officers
from within the City, (2) delivered by City resident to the County shelter, or (3) delivered
to the shelter that are owned hy a resident ofthe City, averaged during the Calculation
Period and expressed as a percentage of the total number of animals in the County Shelter
during the Calculation Period. For purposes of calculating the Estimated Payment for
each Service Year, the Calculation Period for ''AA" is the rolling annual average based on
the most recently completed three (3) calendar years (for example 2024-2Ol6 for Service
Year 2AI8\/actnalusage\. Exhibit C~2shows a preliminary estimate of "A" for 2014-2016
used tndetermine the Pre-Commitment Estimated 2Ol8Payments; the numbers b`this
exhibit are subject tn Reconciliation bY June 3O, 2OI7.
Document Dated 2-/'/r 31
Estimated Licensing (EL) cost for each Service Year is calculated as follows:
EL = (L x .2 x Pop%) + (L x .8 x ALI)
Where:
"L" is the Budgeted Net Licensing Services Cost for the Service Year, which equals the
County's Budgeted Total Allocable Costs for License Services in the Service Year less
Budgeted Total Non-Licensing Revenue attributable to License Services (for example, pet
license late fees) in the Service Year . For purposes of determining the Pre-Commitment
Estimated Payments for 2018, the Budgeted Net Licensing Cost is $686,512., calculated as
shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated
Payments for 2018 and each Service Year.
"Pop%" is the Population of the City expressed as a percentage of the population of all
Contracting Parties.
"ALI" (Average Licenses Issued) is the number of active paid regular pet licenses (e.g.,
excluding'buddy licenses" or temporary licenses) issued to City residents during the
Calculation Period. For purposes of calculating the Estimated Payment for each Service
Year, the Calculation Period for "ALI" is the rolling annual average based on the most
recently completed three (3) calendar years actual usage. For example 2014-2016 for 2018
Service Year.. Exhibit C-2 shows a preliminary estimate of "ALI" to be used for
calculating the Pre-Commitment Estimated 2018 Payments; the numbers in this Exhibit are
subject to reconciliation by June 30, 2017.
Document Dated 2-1-17 32
132
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133
Exhibit C-2
Population, Calls far Service, Shelter Intakes, and Licenses Issued -Data by Jurisdiction -
Used to Derivethe Precommitment 2018 Estimated Cost Allocation
Average
Average Calls Average Licenses
2016 for Service Intakes Issued
Jurisdiction Population 2014-2016 2014-2016 2014-2016
Beaux Arts 3DD 1 - 40
..........I................................................................................................................................................................................................................................ ...................................
Bellevue 139,400 333 162 12,605
-......................................................................-...... ...................................................... .............................................................
Black Diamond 4,3 DS - 23 . 2S 573
................ .............................................................................................................................................................. -1. - I.I.-..........................
Carnation 1,950 12 G 249
................................................................................................................. ..........-.1--.1-1-1.11-1.1-111....... .................I--
Clyde Hill 3,060 6 1 261
................................................ ................I.................................................... ..........................I...........................I...................................I .
...
Covington 19,7s o 167 159 2,529
.......................................I................................ -......... ..............................................................................................
..
Duvall 7,42S 33 11 949
............................................................................................................ ..............I........................................................................
Enumclaw 11,410 113 72 1,4S3
.................................................... ....................... ............................................... ..........-............
Issaquah 34,590 152 31 2,425
.................................. .......................................... .........................................................................................................................I............................................
Kenmore 22,320 120 2,654
.................................. ................................................................................. ...................-- -- I........................................................................
Kent 124,SOD 962 1,277 9,99()
I............................................. .........................................................................I.................. ..................................................I.............................................
King CountI y(Uninc'd)* 245,920 1,729 1,2S2 30,662
....................... ...............................................I................ ..................
..
Lake Forest Park 12,940 60 1,597
................................I--........................................... ................ -................- -..........-............... .............I I I....................................................................
...
Maple Val ley 24,790 isa 91 2,979
......................................... .................................................. -.1............... ................ ............................................................ .........................
Merc er I sland 23,6 60 36 12 1,930
-............................................ .......- .......................... I................ .............................................................................................
Newcastle 11'D90 49 12 1,036
......................................................... .................................................................... .......................I -....................................
North Bend G'S70 33 19 910
................................... .......................................... I........................................... ........--- --......................................
Redmond 60,5GO 130 53 4,346
........................................ ................ ........................................- ............................................................... ................................... .........................
Sammamish* 61,250 122 34 5,293
..................--.......................................................... ............................................ ............................................................................
Se aTac 27,910 249 360 1,579
--................... ......................... ...........-............................................................................... ..........-............... ........................................
Shoreline S4,990 276 5,114
-................................... ............................... ................................................ ..............
Snoqua lmie 13,110 . 42 .. 20 1,079
11 1-:1.1.1............ ............11.....................................................I.......................I..........-..................... ...........I I
I
Tukwila 19,S40 197 270 1,119
............................................... ......................................... ..............-.......... .......................................... ....................
Woodinville
.........I............ -.1 1..1....'..S....7...0.. I 41 2.I
Yarrow..Pt......................................................................... ..............1,040.............. .............................
I.............................
99
........................................ .....................I............ ...............-................................. ...................................... ............................
IlGrand Total 942,750 1 4,935 , 3,966 92,451
Notes: 3-Year Average is rounded to nearest whole number. (2016 Source data based on
preliminary usage count)
Final usage data(2014-2016) and population clatafor2017will be used to update and determine
the Final 2019 Payment Calculation
Source:WA ST Office of Financial Management (population),Regional Animal Services of King
County(u sag e)
*Usage adjusted for 2016 Klahanie Annexation
Regional Animal Services of King County
1-2 0-2 D17
Document Dated 2-1-17 34
134
Exhibit C-3
Calculation wf Budgeted Total Allocable Costs, Budgeted Total Non-Licensing Revenue, and
Budgeted Net Allocable Cwmkn
This Exhibit Shows the [a|ou|o1iou of Budgeted Total /\Uncah|c Costa, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs to derive Pre-Commitment Estimated 2018
Payments. All values shown are based on annualized costs and revenues. The staffing levels
incorporated in this calculation are for year 2018 only and except as otherwise expressly provided in
the Agreement may change from year to year as the County determines may be appropriate to
achieve efficiencies, etc.
Control Services: Calculation wf Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre-Commitment Estimated 2Ol8Control Services Costs in shown below.
Cost
I Direct Service Management Staff Costs $161,969
2 Direct Service Field Staff Costs $799,269
3 Call Center Direct Service Staff Costs $268,415
4 Overtime, Duty, Shift Differential and Temp Costs 68,340
5 Facilities Costs 8,055
6 Office and Other Operational Supplies and Equipment $17,500
7 Printing, Publications, and Postage $23,000
8 Medical Costs $50,000
9 Other Services $75,000
10 Transportation $200,981
11 Communications Costs 39,336
12 IT Costs and Services $126,625
13 Misc Direct Costs $90,536
14 General Fund Overhead Costs 47,140
15 Division Overhead Costs $121,798
16 Other Overhead Costs 23,995
2018 Budgeted Total Allocable Control Services Cost $2,121,959
17 Less 2018 Budgeted Total Non-Licensing Revenue $142,450
Attributable to Control Services
2018 Budgeted Net Allocable Control Services Cost $1,979,509
Document Dated 2-/-1r 35
NOTES:
4 These additional salary costs support complete response to calls at the end of the day"
|inniicd response to emergency cuUe after hours, and extra help during peak call
unnca.
5 Facilities costs include maintenance and utilities for a portion (5%) of the Kent
Shelter(which houses the call center staff operations and records retention asp/c|\ as
providing ubase station for field officers).
6 This item includes the office supplies required for both the call center uowell as
wide variety o[non-computer equipment and supplies related to uuinou\ control field
operations (c.g., uniforms,tranquilizer guns, boots, etc.).
7 This cost element consists of printing and publication costs for various rnatcriu|a
used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services.
9 Services for animal control operations vary by year but consist primarily of
consulting vets and laboratory costs associated with cruelty cases.
10 Transportation costs include the cost of the maintenance, repair, and replacement of
the animal care and control vehicles and cabs, fuel, and reimbursement for
00000ionu| 'nb-cc|utcd use ofopersonal vehicle.
| | Communication costs involve the direct service costs for telephone, cs|| phone,
radio, and pager use.
12 Information technology direct costs include lT equipment replacement ao well as
direct services costs.
13 Miscellaneous direct costs consist of all ooinoo| control costs not listed above
including but not limited to contingency, training, certification, and bad checks.
14 General fund overhead costs included in this noodc| include building occupancy
charges and HR/personnel services. Division overhead includes a portion of the
following personnel time aswell amaportion of division administration non-labor
costs, both based ou FTBs: division director, assistant division director,
administration, program manager, finance officer, payroll/accounts payable, and
human resource officer.
15 Other overhead costs include IT, telecommunications, finance, and property services.
16 Non-licensing revenue attributable to Uc|d operations include animal control
violation penalties, charges for field pickup of deceased/owner relinquished animals,
and fiuca for failure to license.
ovmmc"/Dated 2-1 /r 36
Shelter Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre-Commitment Estimated 2018 Shelter Services Costs is shown below.
Cost
1 Direct Service Management Staff Costs $242,954
2 Direct Service Shelter Staff Costs $1,349,896
3 Direct Service Clinic Staff Costs $311,401
4 Overtime, Duty, Shift Differential and Temp Costs $121,686
5 Facilities Costs $151,916
6 Office and Other Operational Supplies and Equipment $145,166
7 Printing, Publications, and Postage $11,000
8 Medical Costs $150,000
9 Other Services 1.22,500
10 Transportation $13,132
11 Communications Costs $1,200
12 IT Costs and Services $99,009
13 Misc Direct Costs $70,300
14 General Fund Overhead Costs $83,923
15 Division Overhead Costs $207,655
16 Other Overhead Costs $6,550
2018 Budgeted Total Allocable Shelter Services Cost $3,088,288
17 Less 2018 Budgeted Total Non-Licensing Revenue $128,200
Attributable to Shelter Services
8
2018 Budgeted Net Allocable Shelter Services Cost $2,960,088
NOTES:
5 Facilities costs include maintenance and utilities for the majority (95%) of the Kent Shelter
(which also houses the call center staff operations and records retention as well as providing
a base station for field officers).
6 This item includes the office supplies as well as a wide variety of non-computer equipment
and supplies related to animal care (e.g., uniforms, food, litter, etc.).
7 This cost element consists of printing and publication costs for various materials used at the
shelter.
8 Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services as well as the cost for consulting vets, laboratory costs, medicine, and
vaccines.
Document Dated 2-1-17 37
137
g Services for animal shelter operations vary bv year but include costs such aushipping of
food and sheltering nf large animals.
10 Transportation costs include the cost of the maintenance, repair, and replacement of and fuel
for the uninnu| care and control vehicles used by the shelter to facilitate adoptions, as well as
reimbursement for occasional job-related use ofupersonal vehicle.
|| Communication costs involve the direct service costs for telephone, cell phone and radio.
Information technology direct costs include lT equipment replacement oawell as direct
services costs.
12 Miscellaneous direct costs consist ofall animal care costs not listed above including but not
limited to contingency, training, certification, and bad checks.
13 (]eucra| fund overhead costs included in this model include building occupancy charges and
0B/neraounc| acrviccs. .
14 Division overhead includes a portion of the following personnel time as well as a portion of
division administration non-labor costs, both based on FTEo: division director, assistant
division director, administration, program manager, finance officer, payroll/accounts
payable, and human resource officer.
15 Other overhead costs include IT,telecommunications, finance, and property services.
|b Non-licensing revenue attributable to sheltering operations include impound fees, microchip
fees, adoption fees, and owner relinquished euthanasia fees.
o"mmen/mmo 2-1'17 38
Licensing Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of Pre-Commitment Estimated 20|0 Licensing Services Costs is shown below.
Cost
I Direct Service Management Staff Costs $52,291
2 Direct Service Licensing Staff Costs $404,377
3 Overtime, Duty, Shift Differential and Temp Costs $7,742
4 Facilities Costs $14,000
5 Office and Other Operational Supplies and Equipment $3,300
6 Printing, Publications, and Postage $81,700
7 Other Services $37,109
8 Communications Costs $2,000
9 IT Costs and Services $76,424
10 Misc Direct Costs $1,966
11 General Fund Overhead Costs $19,160
12 Division Overhead Costs $42,280
13 Other Overhead Costs $21,163
2018 Budgeted Total Allocable Licensing Services Cost $763,512
14 Less 2018 Budgeted Total Non-Licensing Revenue $77,000
Attributable to Licensing Services
2018 Budgeted Net Allocable "Licensing Services Cost $686,512
NOTES:
4 Facilities costs include maintenance and utilities for the portion ofthe King County
Administration building occupied by the pet licensing staff and associated records.
5 This item includes the office supplies required for the licensing call center.
h This cost element consists of printing, publication, and distribution costs for various
mouieriu|m used to pnonoote licensing of pets, including services to pncpunc nnutodu|a for
mailing.
7 Services for animal licensing operations include the purchase of tags and monthly fees for
online pet licensing hosting.
0 Communication costs involve the direct service costs for telephone, oc|| phone, radio, and
pager use.
9 Information technology direct costs include lT equipment replacement uawell as direct
services costs.
|O Miscellaneous direct costs consist of all pet licensing costs not listed above including but not
limited to training, certification,transportation, and bud checks.
\ | General fund overhead costs included in this model include building occupancy charges and
llQ/ncmonnc| serviccs. .
Document Dated z'1 /r 39
12 Division overhead includes a portion of the following personnel time as well as a portion of
division administration non-labor costs, both based on PTEc division director,aamiabzot
division director, administration, program manager, finance officer, payroll/accounts
payable, and human resource officer.
13 Other overhead costs include IT,telecommunications, finance, and property services.
14 Non-licensing revenue attributable to licensing operations consists of licensing late fees.
Document Dated o'n 40
Exhibit C-4
Calculation and Allocation of Transition Funding Credit ("W"), and Shelter Credit
("SC")
A.Transition Funding Credit
The Transition Funding Credit as originally calcnlatedbnthe2O1OAgremoent offset costs
to certain Contracting Cities that would have 0thozvviSc paid the highest per capita costs
for Animal Services in 20I0. The credit was scheduled no o declining basin over four years
(2010-2013}. In this Agreement, the Contracting Cities qualifying for this credit are listed
in Table I below; these cities will receive the Credit at the level calculated for 2O13tothe
2VlO Agreement for each Service Year, provided that, application of the credit can never
result in the 2atioz@ttd Payment Amount being)eao than zero ($O) (i.e, cannot result in the
County owing the City onEstimated Payment). The allocation of the Transition Funding
Credit is shown bzTable 1 below.
Table 1; Transition Funding Credit Annual Amoomotto be allocated each year
jurisdiction Transition Funding
Credit
Carnation $552
North Bend $1,376
Kent $110,495
SeaTac $7,442
Tukwila $5,255
Black Diamond $1,209
Covington $5,070
Enumclaw $11,188
Maple Valley $6,027
Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.
During Reconciliation, if a City receiving Transition Funding Credit is due a refund as a result of
more revenue being collected than was anticipated in the Final Estimated Payment Calculation for
the Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit
and Shelter Credit until reduced to zero,upon which any excess shall be used to adjust the City's
net final cost until the Net Final Cost iazero.
B. Shelter Credit
The Shelter Credit is designed to offset costs for those Contracting Cities whose per capita
average shelter intakes (''AA,) exceed the average for all Contracting Parties. During the
initial term 0fthis Agreement, a total 0f$750OOO will be applied as a credit in each Service
Year to Contracting Cities whose per capita average shelter intakes ("AA") exceeds the
average for all Contracting Parties;provided that application of the Shelter Credit can never
Document Dated 2-1'|/ 41
result in the Estimated Payment amount being less than zero ($0) (i.e., cannot result in the
County owing the City an Estimated Payment.) The Shelter Credit shall be calculated
annually as part of the Final Estimated Payment Calculation provided prior to the Service
year. The Shelter Credit shall be determined based on the City's relative per capita three
(3) year average of animal intakes ("AA") in excess of the three (3) year average for all
contracting parties for the same period. The County will consider providing the Shelter
Credit in the second term at the same level as for the initial term.
Table 3: Shelter Credit Allocation-2018
Rog]on2l Animal S lco I of King count
Proposed Credit Distribution (3W Average Intakes)(2016 Population)
haM::can ciffew as RV Rob%of
2 Y, '"2'a"Ion
0',-d A 19tan d In la No,a vor por:apita Pn Rat,
Alrago 3 Yral. tho For Inish - r 1,11111411on
In bit- (20 14 Mimi,ap.r A—U.per .a plb the o—9il 1111h.lbpr
jorigriaton oidiat 2018 Pop -2010) cap!loi cap[I. By abm.A ig. (EioL KO cm it
Ca"Hor, ZCEl lam Gno On= P ZXXX I
Duloll Zan 7"25 line Deal 5 LB=3Z is
I,k—ae ZOO 22= - a]M.Z 26
2013 E-FED 9203 110011 0 LUZZ, M+
Lake Fr,1 Pk Zan 12,940 4.Y LOL°Ei so
09 O.-d Zan GO-sw One [)am!) a.111.1-7 ISD
sari.mbh Zan 61,25n Mae DODDS 0 LUJ 4 208
ei-Ohf 2M 54,940 Pi.IrG'P?y 212
W-di-ft Zan 11}70 ill ULE, 46
Gemjx P.1, 231 3M a7
Belk— 2211 139.l00 IGZDC Dash 2 L1111L7j 375
clyft H11 ZZO 3,060 1 Be UUM3 )7113x37; 11
t"MI&I 220 34-1;50 31 DC DaM9 0f12) laz
Ufrar WaV 220 2IJ930 UDO arms OXMJ� 79
W—k 220 11 Me 171313 Deal 1 ¢'3f M', 31
Mort.Berd Z20 6,5713 18DO 013027 0 f311 1J 7
x+-41 uxJmle ZZO 13,110 Mae Deals 0=73 30
Y.—F.IN ZZO 1X140 0 f1M) -
K-1 San 124 sDD XT 130 13DI03 1311364 OM 52-24 4377399
EzaTao Sea 27s111 360.013 UDIZ9 a Emi (253) 12.42% k 138,607
San 19940 ZZODD 013132 OMM 14 06 # 106.736
D—d seal -us, 25,00 DOUSE: Dam ELEZIAi 4 4515
O.drgil- i Use 159no arms I DMIG 63441, # 7--GG
B—1". Mi 11,410 7200 1113363 00025 � 225% f 15X7
".p le Valley Sm 24,7913 91 DD ot1Qi7 4TI fd'dc'
ION 0 nt?U—P, Al I 245920 l 1;m7nc 00091 []an I 031M I I
TOM 1 107-7--1-7 .1 (136M 100K# 79J007
System per Cap 44 A—a$m
Au-0, J1nLat—JPapu1aLi-J Cmd1L to ll—ppkd: 75QOCKJ
Mijr,htrs are oAirnak:s onIy 10 Int puroom afmoolalon dl—l".Ire numb—art al—il—Mdology=wblecl VC—Qe whde
-xid emery. eyslcrn werage L,cAaAnlod by dlukJkV re sm ofmodi kjriSdl-IlWsarroA aurrage h kw"wer.rdfing I--you pericil iflUded by re k W
pop-&I.,
urd—p""l3rc G—ly 11 Ink-lrdd err xr PAS hm",
Roiil—i A.1-1 Bent.s of King Q.nt-
172E9017
During Reconciliation, if a City receiving Shelter Funding Credit is due a refund as a result of more
revenue being collected than was anticipated in the Final Estimated Payment Calculation for the
Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit and
Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's net
final cost until the Net Final Cost is zero.
Document Dated 2-1-17 42
142
Exhibit C-5:
[Intentionally Omitted]
DOCLUnent Dated 2-1-17 43
143
Exhibit C-6:
Summary of Calculation Periods for Use and Population Components
This Exhibit restates in summary table form the Calculation Periods used for calculating
the usage and population components in the formulas to derive Estimated Payments. See
Exhibit C for complete formulas and definitions of the formula components.
ELR is Estimated Licensing Revenue attributable to the City
ACFS (Average Calls for Service) is the rolling three (3) year average number of Calls for
Service originating in the City
AA (Average Animals) is the rolling three (3) year average number of animals in the
shelter attributable to the City
ALI (Average Licenses Issued) is the Rolling three (3) year average number of active paid
regular pet licenses issued to City residents
Pop is Population of the City expressed as a percentage of all Contracting Parties;
Calculation Periods Service Year 2018
Component Estimated 2018 Reconciliation Payment
Payment(final) Amount
(published December 15 (determined by June 2019)
2017)
ELR >of December 2016— Actual Licensing
(Estimated November 2017 just Revenue 2018
Revenue) prior to Service Year or
2016 Actual
ACFS Three (3)year rolling N/A
(Avg.Calls for average (2014,2015,
Service) 2016)
AA Three (3)year rolling N/A
(Avg.Animal average (2014, 2015,
intakes) 2016)
ALI (Avg. Three (3) year rolling N/A
Licenses average (2014,2015,
Issued) 2016)
DOCLU-nent Dated 2-1-17 44
144
Pop, OFM April 2017, Same,adjusted for all
(Population) adjusted for all annexations>2,500
annexations�:2,500 occurring(and Latecomer
occurring(and Cities joining) after April
Latecomer Cities joining) 2017 and before the end of
after April 2017 and 2018
before the end of 2018
Calculation Periods: Service Year 2019 and subsequent Service Years
Component Estimated(Service Reconciliation
Year) Payment Amount
Payment(published (determined by June 30
December 15 prior to following each Service
Service Year) Year)
ELR > of December- Actual Licensing
November just prior to Revenue (Service Year)
Service Year or
previous complete
calendar year
ACFS Three (3) year rolling N/A
average (2014, 2015,
2016)
AA Three (3) year rolling N/A
average (2014, 2015,
2016)
ALI Three (3) year rolling N/A
average (2014, 2015,
2016)
Pop, OFM April prior to prior Same,adjusted for all
to Service Year, adjusted annexations>2,500
for all annexations> and/or Latecomer Cities
2,500 and/or Latecomer joining, occurring prior
Cities joining that are to or during the Service
known to take effect Year.
prior to or during the
Service Year.
If the Agreement is extended for a second term, calculated cost and reconciliation shall be
developed in a manner comparable to Service Year 2019 as shown above.
Document Dated 2-1-17 45
145
Exhibit C-7
Payment and Calculation Schedule
Service Year 2018
Item Date
Final Estimated 2018 Payment calculation December 15, 2017
provided to City by County
2018 Estimated Payment due Au ust 15, 2018
2018 Reconciliation Adjustment Amount On or before June 30, 2019
calculated
2018 Reconciliation Adjustment Amount On or before August 15, 2019
payable
Service Year 2019 and subsequent years
Item Date
Final Estimated 2019 Payment calculation December 15, 2018 (December 15 prior to
provided to City by County start of Service Year)
2019 Estimated Payment due August 15, 2019 (August 15 of Service Year
2019 Reconciliation Adjustment Amount On or before June 30, 2020 (by June 30
calculated immediately following the Service Year)
2019 Reconciliation Adjustment Amount August 15, 2020 (by August 15 immediately
Payable following the Service Year)
The schedule is developed in the same manner as described above for all Service Years
unless otherwise noted in the Agreement.
Additional timelines are in place to commence and complete negotiations for an extension
of the Agreement:
Notice of Intent by one or more of the June 30, 2021
Parties to opt out of the automatic extension
for an additional five (5) year term.
Deadline for written agreement to March 22, 2022
Contingent Extension (per section 4(b)
See Section 4 of Agreement for additional details on Extension of the Agreement Term for
an additional five (5) year term.
Document Dated 2-1-17 46
146
Dates for remittal to County of pet license Not less than monthly, 15 days following
sales revenues processed by Contracting the end of the calendar month.
Cities (per section 3.0
Requests for Enhanced Licensing Revenue Support Services in a Service Year may be
made at any time on or before December 1, prior to the Service Year, unless mutually
agreed to by the County and City.
Document Dated 2-1-17 47
147
Exhibit D
Reconciliation
The purpose of the reconciliation calculation is to adjust payments made each Service Year
by Contracting Parties to reflect actual licensing and non-licensing revenue, and various
credits, as compared to the estimates of such revenues and credits incorporated in the
Estimated Payment calculations, and to adjust for population changes resulting from
annexations of areas with a population of over 2,500 (if any) and the addition of Latecomer
Cities. To accomplish this, an "Adjusted Net Final Cost" ("ANFC") calculation is made
each June for each Contracting Party as described below, and then adjusted for various
factors as described in this Exhibit D.
As noted in Section 7 of the Agreement, the Parties intend that receipt of Animal Services
should not be a profit-making enterprise. When a City receives revenues in excess of its
costs under this Agreement (including costs of PAWS or other animal service providers, if
applicable), such excess will be reinvested to reduce costs incurred by the County. The
cost allocation formulas of this Agreement are intended to achieve this outcome.
Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of
the Agreement.
Calculation of ANFC and Reconciliation Adjustment Amount
The following formula will be used to calculate the Reconciliation Adjustment Amount,
which shall be payable by August 15. The factors in the formula are defined below. As
described in paragraphs A and B, the subscript "0" denotes the initial calculation;
subscript "1" denotes the final calculation.
Actual Transition Shelter Cost Other
ANFCo= Revenue + Credit + Credit Allocation - Services
Charge
AR TC SC CA 0SC
ANFCo =AR+TC+ SC —CA— OSC
A. If ANFCo> 0, i.e., revenues and credits are greater than costs (adding the cost
factor "OSC" in the formula for Contracting Cities purchasing shelter services from
PAWS (or other animal service providers) and/or purchasing Enhanced Control
Services and/or Enhanced Licensing Support Services), then:
Document Dated 2-1-17 48
148
ANFC1 =0, i.e., it is reset to zero and the difference between ANFCo and ANFC, is
set aside by the County (or, if the revenues are not in the possession of the County,
then the gap amount is payable by the City to the County by August 15) and all
such excess amounts from all Contracting Parties where ANFCo�! 0 are allocated
to the County to offset costs incurred by the County that are not included in the
cost allocation model (excluding unincorporated area only costs). Contracting
Parties for which ANFCo> 0 do not receive a reconciliation payment.
B. If ANFCo<0, i.e., costs are greater than revenues (without considering "W" for those
Contracting Cities purchasing shelter services from PAWSjor other animal service
providers) Enhanced Control Services, and/or Enhanced Licensing Support
Services), then the negative dollar amount is not "reset" and ANFCi is the same as
ANFCo.
C. If, ANFC1 <Total Estimated Payments made in the Service Year, then the
difference shall be paid by the County to the City no later than August 15, except
that if a City is receiving a Transition Credit and/or a Shelter Credit, the difference
shall be used to offset the Credit (s) until the Credit (s) are reduced to zero, at which
point the remaining difference shall be paid by the County to the City; if ANFC1>
Total Estimated Payments made in the Service Year, then the difference shall be
paid by the City to the County no later than August 15.
Where:
"AR" is Actual Licensing Revenue, less refunds and rebates, attributable to the City,
based on actual Licensing Revenues received from residents of the City in the Service Year.
(License Revenue that can-not be attributed to a specific Party (e.g., License Revenue
associated with incomplete address information), will be allocated amongst the Parties
based on their respective percentages of total AR).
"TU is the Transition Funding Credit, if any, for the Service Year.
"SC" is the Shelter Credit, if any, for the Service Year.
"OSU Other Services Charge is the actual amount paid by a City receiving shelter
services to PAWS (or other animal service providers) for such services during the Service
Year, if any, plus the actual amount paid or owed by a City to the County for the purchase
of Enhanced Control Services and/or Enhanced Licensing Support Services, during the
Service Year, if any.
Document Dated 2-1-17 49
149
"CA" is the "Cost Allocation" as estimated for the Service Year for the provision of Animal
Services allocated between all the Contracting Parties for the purposes of determining the
Estimated Payment. The Cost Allocation is the sum of Estimated Control (EC) costs,
Estimated Shelter (ES) costs, and Estimated Licensing (EL) costs calculated as described in
Exhibit C.
Document Dated 2-1-17 50
150
Exhibit E
Enhanced Control Services Contract (Optional)
Between City of ("City") and King County ("County")
The County will offer Enhanced Control Services to the City during the term of the Animal
Services Interlocal Agreement, subject to the terms and conditions as described herein.
The provisions of this Contract are optional to both Parties and shall not be effective
unless executed by both Parties.
A. The City may request services under two different options, summarized here and
described in further detail below:
Option 1: for a period of not less than one year, the City may request service from
an Animal Control Officer dedicated to the City ("Dedicated Officer"). Such service
must be confirmed in writing through both Parties entering into this Enhanced
Control Services Contract no later than August 15, unless waived by the County, of
the year prior to the Service Year in which the service is requested.
Option 2: for a period of less than one year, the City may request a specified
number of over-time service hours on specified days and time. Unlike Option 1, the
individual officers providing the service will be determined by the County and may
vary from time to time; the term "Dedicated Officer" used in the context of Option 2
is thus different than its meaning with respect to Option 1. Option 2 service must
be requested no later than 60 days prior to the commencement of the period in
which the service is requested, unless waived by the County.
The City shall initiate a request for enhanced service by completing and submitting
Attachment A to the County. If the County determines it is able to provide the
requested service, it will so confirm by completing and countersigning Attachment A
and signing this Contract and returning both to the City for final execution.
B. The County will provide enhanced Control Services to the City in the form of an
Animal Control Officer dedicated to the City ("Dedicated Officer") as described in
Attachment A and this Contract.
1. Costs identified in Attachment A for Option 1 are for one (1) year of service
beginning in 2018. Costs will be based on the budgeted annual cost for the
service year for which the service is provided, and shall include the cost of the
employee (salary,benefits), equipment (which shall not exceed 3,000 annually)
Document Dated 2-1-17 51
151
and animal control vehicle for the employee's use). (_OStG are subject to
mG h nsbocot�oo
_-/ year.
2. Costs for Option 2 will be determined by the County each year based on its
actual hourly overtime pay for the individual Animal Control Officers providing
the service, plus mileage at the federal reimbursement rate. The number nf
miles for which mileage is charged shall be miles which would not have been
traveled but for the provision of the enhanced service.
3. Costs paid for enhance d sery i ceowill h included in th Reconciliation
calculation for each Service Year, as described in Exhibit of the Agreement
(see "Other Service (_horgeS").
C. Services of the Dedicated Officer shall bein addition tothe Animal Services otherwise
provided to the City by the County through the Agreement. Accordingly, the calls
responded t0by the Dedicated Officer shall not be incorporated bm the calculation ot
the City's Calls for Service (as further described in Exhibit C and D to the Agreement).
D. The scheduling ofwork by the Dedicated Officer will be determined bymutual
agreement ofthe contract administrators identified bnthe Agreement, and (in the case
of purchase of service under Option 1) the mutual agreement o{officials of other
Contracting Cities named ms contract administrators that have committed to sharing bz
the expense of the Dedicated Officer. Iu the event the parties are unable to agree on
scheduling, the County shall have the right tofinally determine the schedule ofthe
Dedicated (]fficer(s).
E. Control Services to be provided to the City pursuant to this Enhanced Services
Contract include Control Services of the type and nature ae described under the
Agreement with respect to Animal Control Officers serving in Control Districts, and
include but are not limited to, issuing written warnings, citations and other
enforcement notices and orders on behalf of the City, or such other services as the
Parties may reasonably agree.
F. The County will provide the City with a general periodic calendar of scheduled service
in the City, and a rnouth}« report ofthe types ofservices offered and performed.
G. For Services purchased under Option 1: AoFTE will be scheduled tn serve 4Ohour
weeks, however, with loss of service hours potentially attributable to vacation, sick
leave, training and furlough days,not less than 1hOU hours per year will beprovided.
Similarly, a}\a{f-tioue FTE will provide not less than 80Uhours per year. The (_omnh/
shall submit to the City an invoice and billing voucher atthe end of each calendar
quarter, excepting that during the 411, quarter 0feach year during the term ofthis
Document Dated z-/ /r 52
Contract, an invoice shall be submitted to the City no later than December 151h. All
invoiced amounts shall be payable by the City within 30 days of the invoice date.
Alternatively, the City (s) and the County may agree to include the cost of the
Enhanced Services into the Reconciliation process. Either way, if the costs are paid
during the Service Year, they shall be credited as part of Reconciliation.
H. For Services purchased under Option 2: The County shall submit to the City an
invoice and billing voucher at the end of each calendar quarter. All invoiced amounts
shall be payable by the City within 30 days of the invoice date. Alternatively, the City
(s) and the County may agree to include the cost of the Enhanced Services into the
Reconciliation process. Either way, if the cost are paid during the Service Year, they
shall be credited as part of Reconciliation.
I. The City or County may terminate this Enhanced Services Contract with or without
cause upon providing not less than 3 months written notice to the other Party;
provided that, if the City has purchased services under Option 1 and is sharing the
Enhanced Control Services with other Contracting Cities, this Contract may only be
terminated by the City if: (1) all such other Contracting Cities similarly agree to
terminate service on such date, or (2) if prior to such termination date another
Contracting City or Cities enters into a contract with the County to purchase the
Enhanced Control Service that the City wishes to terminate;provided further: except as
provided in Paragraph A. Option 1, a Contract may not be terminated if the term of
service resulting is less than one year.
J. All terms of the Agreement, except as expressly stated otherwise in this Exhibit, shall
apply to this Enhanced Control Services Contract. Capitalized Terms not defined
herein have those meanings as set forth in the Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract
to be executed effective as of this—day of 201 .
King County City of
By: By:
Date Date
Document Dated 2-1-17 53
153
Exhibit E: Attachment A
ENHANCED CONTROL SERVICES OPTION REQUEST
(to be completed by City requesting Enhanced Control Services; final service terms subject
to adjustment by County and agreement by City and will be confirmed in writing
executed and appended to Enhanced Control Service Contract/Exhibit E)
City
Requested Enhanced Control Services Start Date:
Requested Enhanced Control Services End Date:
*term of service must be at least one year, except if purchasing services under Option 2.
Please indicate whether City is requesting services under Option 1 or Option 2:
-Option 1:
% of Full Time Equivalent Officer (FTE) requested:- (minimum request: 20%;
requests must be in multiples of either 20% or 25%)
Option 2:
Overtime Hours purchase from existing ACO staff: hours per (week/month)
General Description of desired services (days, hours, nature of service):
For Option 1:
Contracting Cities with whom the City proposes to share the Enhanced Control
Services, and proposed percentages of an FTE those Cities are expected to request:
On behalf of the City, the undersigned understands and agrees that the County will
attempt to honor requests but reserves the right to propose aggregated, adjusted and
Document Dated 2-1-17 54
154
variously scheduled service, including but not limited to adjusting allocations of service from
increments of 20% to 25%, in order to develop workable employment and scheduling for
the officers within then-existing work rules, and that the City will be allowed to rescind or
amend its request for Enhanced Control Services as a result of such proposed changes.
Requests that cannot be combined to equal 50% of an FTE, 100% of an FTE, or some
multiple thereof may not be honored. Service must be requested for a minimum term
of one-year, except as permitted by Paragraph A. Option 1. Service may not extend
beyond the term of the Agreement.
City requests that alone or in combination with requests of other Contracting Cities
equal at least 50% of an FTE will be charged at the rate in Column 1 below.
City requests that alone or in combination with other requests for Enhanced Control
Services equal 100% of an FTE will be charged at the rate in Column 2 below.
Cities may propose a different allocation approach for County consideration.
An FTE will be scheduled to serve 40 hour weeks, however, with loss of hours potentially
attributable to vacation, sick leave, training and furlough days, a minimum of 1600 hours
per year will be provided. A half-time FTE will provide a minimum of 800 hours per year.
For example, a commitment to purchase 20% of an FTE for enhanced service will result in
provision of not less than 320 hours per year.
Hours of service lost for vacation, sick leave, training and furlough days will be allocated
on pro rata basis between all Contracting Cities sharing the services of that FTE.
Option 1 -Example 1: Optionl-Example 2:
Aggregate of 50%of an FTE Requested by Aggregate of I FTE Requested by all
all Participating Cities Participating Cities
Cost to City: (%of Half-Time FTE Cost to City: ( % of FTE requested) x
requested) x $69,182/year in 2018 118,152/year in 2018*
Example: if City A requests 25% of an Example: If City A requests 25% of an FTE
FTE** and City B requests 25% of an and City B requests 25% of an FTE and
FTE**, then each city would pay$17,295for City C requests 50%of an FTE, Cities A
Enhanced Control Services from July 1, and B would pay$14,769and City C would
2018 through December 31,2018 (6 pay$29,538 for Enhanced Control Services
months). from July 1, 2018 through December 31,
2018 (6 months)
**(50%of a Half-Time FTE)
* This example is based on 2018 budgeted costs. Costs will be based on actual Service Year
budgeted costs.
Document Dated 2-1-17 55
155
For Option 2:
On behalf of the City, the undersigned understands and agrees that the County will
confirm what services, if any, itcan provide, and at what costs, b» completing this
Attachment A, and the City must signify whether it accepts the County's offer by signing
the Enhanced Services Contract.
Request Signed oaofthis_ da y o f 201
_ .
City of
By:
Its
To be completed by King CounW.
___ Option 1: The County hereby confirms its ability and willingness toprordc
Enhanced Control services omrequested by the City bl this Attachment A� with
adjustments oonoted below (ifooy):
The FTE Cost for the Service Year in which the City has requested service is:
___Option 2: the County confirms its ability to provide control service overtime hours
os follows (insert description--doVs/hooro):
Such overtime hours shall be provided ata cost of$ (may bca
range) per service hour, with the actual cost depending on the bmclividnul/y\
assigned towork the hours, plus mileage at the federal reimbursement rate.
King County
By:
Its
[)ate:
Document Dated 2-u7 56
Exhibit F
Enhanced Licensing Support Services—Terms of Service (Optional)
The County is prepared to offer enhanced licensing support to the City subject to the terms
and conditions described herein, between a City and the County having executed the
Enhanced Licensing Support Services Acknowledgement ("Acknowledgement"). The
provisions of this Exhibit are optional and shall not be effective unless this Exhibit is
executed by both the City and the County and both parties have entered into the
underlying Animal Services Interlocal Agreement (the "Agreement").
A. Service Requests, Submittal: Requests for the County to provide Enhanced Licensing
Support Services should be made by submitting the Enhanced Licensing Support
Services Acknowledgment form (Attachment A to this Exhibit F) to the County
between June 30 and December I of the calendar year prior to year in which such
services are requested ("Service Year"). A separate Acknowledgment shall be
submitted for each Service Year, unless specified otherwise in the Acknowledgement
between the City and the County. The Acknowledgement form shall identify the
Revenue Target (the amount of licensing revenue estimated to be gained through
Enhanced Licensing Support Services) requested by the City.
B. County to Determine Service Availability: The County will determine whether it has
capacity to provide the requested service based on whether it has staff and other
resources available, and consistent with the priorities stated in Section 7.c of the
Agreement. The County may adjust the Licensing Revenue Target based on the
capacity of the County to fulfill the requested service.
C. Services Provided by County, Cost: The County will determine the licensing revenue
support activities it will undertake to achieve the Licensing Revenue Target. Activities
may include,but are not limited to canvassing, mailings, calls to non-renewals. In
completing Attachment A to confirm its ability to provide enhanced licensing support
services to the City, the County shall identify the cost for such service for the applicable
Service Year or years if more than one year is requested. If the City accepts the
County's proposed costs, it shall so signify by countersigning Attachment A.
D. Services Provided by City: Active participation by the City is an important success
factor in the overall pet licensing process. The City may, at the City's additional cost,
engage in the following activities to help enhance the overall effectiveness of the
marketing effort:
Document Dated 2-1-17 57
157
1. Include inserts regarding animal licensing in bills or other mailings as may be
allowed by law, at the City's cost. The County may provide the design for the
insert and coordinate with the City to deliver the design on an agreed upon
schedule.
2. Dedicate volunteer/staff hours to help follow up on pet licenses that are not
renewed.
3. Provide representation at local public events to inform City residents about the
Animal Services Program and promote pet licensing.
4. Inform City residents about the Animal Services Program and promote pet
licensing utilizing print and electronic media including the city's website, social
media, community brochures and newsletter ads/articles, signage/posters and pet
licensing applications in public areas of city buildings and parks.
5. Appoint a representative to serve on the Joint City-County Collaboration
Committee marketing subcommittee; this representative shall attend the quarterly
meetings of the subcommittee and help shape and apply within the City the joint
advertising strategies developed by consensus of the subcommittee.
E. Selection of Licensing Revenue Target (RT) and Payment for Enhanced Licensing
Revenue Support:
1. For all Contacting Cities: The City will identify a proposed Licensing Revenue
Target (RT) in Attachment A. The County may propose an alternate Revenue
Target. If the Parties agree upon a Licensing Revenue Target, the County shall
identify its annual cost to provide service designed to achieve the target. County
cannot verify and does not guarantee a precise level of Licensing Revenues to be
received by the City as a result of these services. At Reconciliation, the City shall be
charged for licensing support service an amount not to exceed the cost specified
and agreed to in Attachment A (the "Licensing Revenue Charge"), regardless of the
amount of Licensing Revenue received by the City during the Service Year (see Exhibit D
of the Agreement for additional detail).
F. Other Terms and Conditions:
1. Before January 31 of the Service Year, for each City contracting for Enhanced
Licensing Support Services, the County shall submit an Enhanced Licensing
Support Services Marketing Plan for the upcoming season. The Marketing Plan
shall generally identify the various activities, scope, and scheduling to be
performed. The City and County shall mutually agree on the Marketing Plan.
Document Dated 2-1-17 58
158
2. Each Party will provide the other with a periodic report nf the services performed
during the Service Year.
3. Either Party may terminate this Contract with or without cause by providing not
less than a two (2) week advance written notice to the other Party; provided that all
County costs incurred to the point of termination remain chargeable to the City as
othmrwise i� �
prov � .
4. All terms of the Agreement, except ue expressly stated otherwise herein, shall apply
to this Contract, and Capitalized Terms not defined herein have the meanings aaset
forth bo the Agreement.
G. Execution of Licensing Revenue Support Services Agreement and Acknowledgmen
Form
Unless otherwise amended bnwriting, the Terms of Service noted above, if agreed,
i
shall be documented and acknowledged by the City and County by mutually
executing the Enhanced Licensing Support Services Acknowledgment form (Exhibit
F, Attachment A)
Exhibit F: Attachment
ENHANCED LICENSING SUPPORT SERVICES ACKNOWLEDGEMENT FORM
Final terms subject to adjustment by County and agreement by City confirmed in writing,executed and
appended tothe for Enhanced Licensing Support Services Terms ufService —Exhibit Fof the Animal
Services Jntc,uca/8grcemmztfhr2028 Through 2022 (^the/\greczncnt'')dated effective nao(July l,2O17.>
I. city Date ofRequest:
2. Enhanced Licensing Support Services for Service Year:
____
3. Licensing Revenue Target (the amount by which the City seeks to increase its
revenues bn the Service`ycoz):
4. Contact person who will coordinate City responsibilities associated with delivery of
licensing t services:
cmzs �anppor sery :
Name:
Title:
Phone:
EznoD:
To be completed by King
Document Dated 2-1-17 59
The County agrees to provide the City enhanced licensing support services in Service Year
intended to generate$— (the "Licensing Revenue Target") in additional
Licensing Revenue for a total Service Year cost of some or all of which cost
may be charged to the City in calculating the Enhanced Licensing Support Services
Charge, as further described in the Enhanced Licensing Support Services—Terms of
Service and Exhibit D of the Agreement.
IN WITNESS WHEREOF, the Pa'rties hereto have caused this Contract for Licensing
Support Services to be executed, per the terms as specified in the Licensing Revenue
Support Agreement—Terms of Service, effective as of this_day of 20_.
King County City of
By: By:
Date: Date:
Document Dated 2-1-17 60
160
Regional Animal Services ofKing County—2O18-2082ILA
Attachment 0-Benefits ofa Regional Animal Services System
Effective and Efficient Service
• Provide equity of service, consistent level of service, common regulatory approach, and support humane animal
care across the region.
• Centralization efficiency and effectiveness in:
• Serving esa single access po/ntfor residents for animal related issues
• Providing acentrx8oed database of historical and current information, regarding residents, location and
animal data related to pet licensing and animal control activities
• An economy of scale to provide a full range of services and the ability to respond to large scale issues,
efficiency in operations, database administration, staff training, etc.
• Reducing demands on individual jurisdictions:
• Communications from the media, advocacy groups and other interested parties on animal issues (e.g.
public disclosure requests)
• Local police agencies tofocus on traditional law enforcement instead of civil animal nuisances and
offenses
• Local court systems donot deal with animal related civil appeal processes
• Local jurisdictions are not involved in court proceedings for Superior Court a ppeals of actions or lawsuit
response
• Builds economies of scale to provide a full range of services, making it less expensive to develop operations,
training, licensing and care programs than it would be for cities to duplicate similar levels ufservices at the local
level.
• Supports low-cost spay and neuterprograms which are key to reducing the population of homeless animals and
thus reducing the costs of the system over time.
• Use of volunteers ondpmrtnershipswith private animal welfare groups increases humane animal treatment with
minimal public cost. in 2015,volunteers contributed over 90,000 hours of support to the County animal services
system as foster parents or providing direct adoptable animal care, equivalent to4S FTEs.
Customer Service
m
Provides a single access po/ntƒor residents seeking animal control help.
~
A regional, uniform pet licensing program that is easier for the public to access and understand, with a broad
range of accompanying services to encourage licensing; marketing, partnering with third parties to encourage
license sales, and database management.
*
Online licensing sales increase the ease mf compliance for pet owners.
*
Pet Adoption Center/sopen and provides lost pet and adoption services 7 days week.
1
January 3U, ZO17
Regional Animal Services mfKing County—201Q-28O2ILA
Attachment 0-Benefits mfa Regional Animal Services System
Public Health and Safety
• Provides the ability to identify and respond to public health issues related to animals, such as rabies, on a
regional basis and coordinate activities with Seattle King County Public Health
• Reduces animal health and public health threats through routine vaccination of animals before release (e.g.
Rabies).
• Scale provides capacity to handle unusual and multi-jurisdictional eventsinvn|vinganinna|sthatoftenrequi/e
specialized staff, such as:cruelty investigations, animal hoarding, loose livestock, dog-fighting,animal necropsies
and quarantine, holding of animals seized in criminal cases and retrieval of deceased animals from the
communities.
• Provides consistent and knowledgeable field services tm over 5,300 callers per year. Calls are dispatched ona
prioritized basis. Emergency response field services are available 24 hours per day.
Animal Welfare
• Animals find new homes and are not euthanized for capacity. Euthanasia rates have been reduced down to
1296/n2O15, an amazing accomplishment for a public shelter.
• Engages hundreds of animal loving residents through thefosterhome program and other volunteer programs
(on'site and adoption exents).
• Provides regional response to animal cruelty cases working closely with jurisdictional law enforcement.
• Provides regional preparedness planning and coordination with the King County Office of Emergency
Management for emergency and disaster response.
• Provides regional capacityfor seasonal events(annual new born kitten season).
• The RASKC Benefit donation fund allows county employees and private donors to contribute to the
extraordinary care of animals—these services, such as veterinary specialists or orthopedic surgery, are typically
not publicly funded and are not usually available in publicly funded animal service programs.
2 January 30, 2O17
Regional Animal Services of King County -DRAFT C -1
2018 Estimated Payment Calculation (Draft)
Jurisdiction
Field Cost
Cost Allocation
Shelter Cost Licensing Cost
Total Cost
Total Cost
(a)
(b) (c)
a +b +c = (d)
Beaux Arts
$ 447
$ 188 $ 281
$ 917
Bellevue
$ 165,398
$ 186,770 $ 95,183
$ 447,350
Black Diamond
$ 9,188
$ 18,017 $ 4,031
$ 31,236
Carnation
$ 4,628
$ 4,837 $ 1,743
$ 11,207
Clyde Hill
$ 3,210
$ 2,534 $ 1,996
$ 7,741
Covington
$ 61,463
$ 109,168 $ 17,754
$ 188,385
Duvall
$ 13,708
$ 11,401 $ 6,125
$ 31,233
Enumclaw
$ 41,052
$ 51,268 $ 10,293
$ 102,614
Issaquah
$ 63,302
$ 40,710 $ 19,444
$ 123,455
Kenmore
$ 47,880
$ 14,016 $ 19,017
$ 80,913
Kent
$ 328,893
$ 860,393 $ 77,478
$ 1,266,764
Lake Forest Park
$ 24,688
$ 8,126 $ 11,372
$ 44,185
Maple Valley
$ 61,112
$ 71,308 $ 21,307
$ 153,727
Mercer Island
$ 21,488
$ 22,208 $ 14,911
$ 58,607
Newcastle
$ 20,060
$ 14,315 $ 7,770
$ 42,144
North Bend
$ 13,348
$ 15,151 $ 6,363
$ 34,863
Redmond
$ 67,148
$ 70,494 $ 34,638
$ 172,280
Sammamish
$ 64,870
$ 59,289 $ 40,364
$ 164,524
SeaTac
$ 91,581
$ 237,977 $ 13,430
$ 342,989
Shoreline
$ 111,659
$ 34,532 $ 38,389
$ 184,580
Snoqualmie
$ 18,983
$ 20,483 $ 8,319
$ 47,786
Tukwila
$ 68,213
$ 177,656 $ 9,487
$ 255,356
Woodinville
$ 18,015
$ 7,266 $ 8,119
$ 33,400
Yarrow Pt
$ 1,079
$ 653 $ 734
$ 2,465
Unincorp. King County
$ 658,097
$ 921,327 $ 217,965
$ 1,797,389
Total
$ 1,979,509 I
$ 2,960,088 I $ 686,512 1
$ 5,626,109
Pet Licensing Estimated Net
Revenue* Cost
(e)
$1,271 $ 354
Credits
(g)
Enhanced
Licensing Net
Revenue (est'd)
(h)
Net Final Cost
f +g +h= (1)
$ 354
$373,682
$ (73,668)
$ (73,668)
$15,765
$ (15,471)
$ 5,816
$ (9,655)
$7,999
$7,448
$ (3,208)
$ (293)
$ 552
$ (2,656)
$ (293)
$88,655
$ (99,730)
$ 52,621
$ (47,109)
$25,031
$ (6,202)
$ (6,202)
$45,077
$ (57,537)
$ 26,546
$ (30,991)
$72,357
$ (51,098)
$ (51,098)
$90,879
9,966
$ 9,966
$356,270
$ (910,494)
$ 547,583
$ (362,911)
$44,144
(41)
$ (41)
$94,772
$ (58,955)
$ 6,027
$ (52,928)
$56,155
$ (2,452)
$ (2,452)
$34,419
$ (7,725)
$ (7,725)
$24,262
$ (10,601)
$ 1,376
$ (9,225)
$128,550
$ (43,730)
$ (43,730)
$156,757
$ (7,767)
$ (7,767)
$43,288
$ (299,701)
$ 146,076
$ (153,625)
$143,418
$ (41,162)
$ (41,162)
$32,462
$ (15,324)
$ (15,324)
$32,550
(222,806)
$ 112,017
$ (110,789)
$32,487
(913)
$ (913)
$2,719
254
$ 254
Summary
Field Cost
Shelter Cost
Licensing Cost
Total Cost
Budgeted Total Allocable Cos
$ 2,121,959
$ 3,088,288
$ 763,512
$ 5,973,759
Budgeted Non - Licensing Reve
$ 142,450
$ 128,200
$ 77,000
$ 347,650
Budgeted New Regional Reve
$ -
$ -
$ -
$ -
Budgeted Net Allocable Cost
$ 1,979,509
$ 2,960,088
$ 686,512
$ 5,626,109
*Pet License assumption based on 2016 Actual (Preliminary)
$ 860,267
$ 2,770,684
$ (937,122) $ -
$ (2,855,425) $ 898,614 $
Note: Estimated for Precommittment period based on most current data. 2018 Final Estimated Payment Calculation will be issued per the terms of the 2018 ILA
$ (937,122)
$ (1,956,811)
Regional Animal Services of King County
Draft 1 -20-17
164
• City Of TU kW i [a
' City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
February 7,2017-6:15 p.m. -Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal,Chair; Kathy Hougardy,Thomas McLeod
Staff: David Cline, Peggy McCarthy,Vicky Carlsen,Stephanie Brown, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 6:23 p.m.
1. PRESENTATIONS
11. BUSINESS AGENDA
A. Contract: Health Care Broker Services
Staff is seeking Council approval of a contract with R.L. Evans in the amount of $50,000 for
healthcare brokerage services for active employee and LEOFF 1 retiree plans in 2017. R.L.Evans
has been the City's broker since the inception of the self-funded health insurance program in
1990, and helps the City to manage costs and negotiate prices. Staff continues to be satisfied
with the value and the quality of service provided by R.L. Evans and would like to renew the
service through 2017 for $50,000, representing a 2.6% increase. Councilmember McLeod
suggested changing the language in the second recital to say"employees"instead of"citizens."
He also requested that in the future staff conduct additional research to determine that the City
is still getting the best quality service for the best value.The other Committee members agreed
with these proposals. Staff agreed to return to Committee in the 4th quarter of 2017 with the
additional research requested. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 21,2017
REGULAR CONSENT AGENDA.
B. Interlocal Agreement: Regional Animal Services of King County
Staff is seeking Council approval of an interlocal agreement with King County Regional Animal
Services(RASKC)for continued animal services for unincorporated King County and 24 contract
cities. The City's 2012 contract with RASKC included a two-year extension which was approved
by the Council last year and expires on December 31, 2017. The existing contract is currently
under review by representatives of each of the member cities and by KingCounty,and proposed
changes are summarized in the memo. The Cost allocation method of 80%service usage and
20% population will remain the same. Since the Council was last briefed in 2016, the City of
Kirkland has decided to withdraw and King County will be making program cost reductions to
mitigate 50% of this impact. Tukwila's costs are estimated at $111k, about $6k lower than
current budget. The final deadline for municipal approval of the interlocal agreement is June
1, 2017. A representative from RASKC will attend the Committee of the Whole to provide
additional information. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 13, 2017
COMMITTEE OF THE WHOLE.
165
166
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEM NO.
Meeting Date Prepared b Ma 5s revie Council review
02/13/17 RB L
3. B.
., :
ITEM INFORMATION
STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 2/13/17
AGENDA IrEMTrfLE Public Safety Plan Public Involvement Plan Overview
CATEGORY ®Discussion ❑Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑Public Hearing ❑ Other
Mtg Date 02113117 Mtg Date Mig Date Mtg Date Mtg Date MI Date Mtg Date
SPONSOR ❑Council ®Mayor ❑HR ❑DCD ❑.Finance ❑.Fire ❑TS ❑P&R ❑Police ❑PW E]Court
SPONSOR'S Council is asked to provide feedback on the Public Involvement Plan developed for the
SUMMARY siting of facilities associated with the Public Safety Plan.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑Public Safety Comm.
❑Trans &Infrastructure ❑Arts Comm. ❑Parks Comm. ❑Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Communications Division
COMMIT"rEB Council feedback on plan
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIIUD AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17
MTG. DATE ATTACHMENTS
02/13/17 informational Memorandum dated 02/8/17
Public Involvement Plan and attachments
167
168
City of Tukwila
-,, Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Rachel Bianchi, Communications and Government Relations Manager
CC: Mayor Ekberg
DATE: February 8, 2017
SUBJECT: Public Safety Plan Public Involvement Plan
ISSUE
The City Council and Administration share a common goal of ensuring a robust public outreach
effort around the implementation-of the City's Public Safety Plan. At a previous meeting, the
Council asked to have input on the outreach efforts, and staff is looking for this feedback.
BACKGROUND
Attached is a comprehensive draft public input plan for Council review. Staff is prepared to
incorporate feedback into the plan after the discussion at the February 13, 2017 Committee of
the Whole meeting before finalizing the plan.
RECOMMENDATION
The Council is asked to provide feedback on the draft plan.
ATTACHMENTS
Public Involvement Plan and attachments.
169
170
City of Tukwila Public Safety Plan
Open House 1 Plan
OPEN HOUSE #1 PLAN
Overviewand Key Dates...............................................................................................................................1
Purpose &Goals............................................................................................................................................2
Audiences......................................................................................................................................................2
Logistics.........................................................................................................................................................2
Notifications..................................................................................................................................................2
Open House Stations/Areas..........................................................................................................................3
Agendaand Staffing Plan (Draft)...................................................................................................................5
RoomLayout.................................................................................................................................................5
Assetsfor Meeting........................................................................................................................................5
PrintedMaterials...........................................................................................................................................5
RelatedActivities...........................................................................................................................................6
OVERVIEW AND KEY DATES
This will be the first of three open houses for the Tukwila Public Safety Plan project. An online open
house will run concurrently with this in-person open house, and it will be available for access 24/7 for up
to four weeks.
This in-person open house will provide information stations for key topics associated with the Public
Safety Plan. City staff and firefighters will be on-hand and available to answer questions and give short
tours of Station#54,where the event will occur.The open house format will provide an opportunity for
attendees to review information and provide feedback at their own pace. Attendees will have the
opportunity to provide feedback that is shared with project sponsors.
Key planning dates for the first open house and online open house include:
OH OOH
X Friday, 2/3 Venue.dates and times scheduled
X Monday, 2/13 Online open house and open house plan finalized
X X Friday, 2/17 Begin save-the-date notifications
X X Friday, 2/24 Informational materials finalized (siting criteria finalized 2127)
X X Monday, 3/3 Notification materials begin to reach public
X Monday, 3/3 Online open house live (open 316 to 3131)
X Saturday, 3/18 In-person open house .
X Friday, 3/24 Preliminary summary of feedback from open house
X X Friday,4/7 Summary of feedback from open house and online open house
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PURPOSE & GOALS
This open house will kick off the project and introduce the public to work that has been done on the
Public Safety Plan since Tukwila voters approved the Public Safety Bond in November 2016.
• Open House material will help Tukwila participants understand:
• The purpose,goals, and general timeline for the Public Safety Plan project
• How they can help guide and influence the Public Safety Plan project
• Open House attendees will help inform the project by providing feedback on:
• Public Safety Plan strategies, building plans and implementation
• Strategies for meaningful future engagement
AUDIENCES
• All Tukwila residents, including voters and non-voters, residents familiar with the project and
those who are not
• Community organizations
• Tukwila businesses and their employees
• Project sponsors
• Partner organizations
• Community connectors
LOGISTICS
DATE Saturday, March 18, 2017/10:00 a.m.–noon
Tukwila Fire Station 54
VENUE 4261 S 144th St
Tukwila,WA 98168
VENUE CONTACT (TBD)
NOTIFICATIONS
Big picture:
• Beginning one month before the open house—save-the-date notices will start about a month in
advance of the open house
• Beginning two weeks before the open house—targeted,thorough notifications will provide
reminders about the in-person and online open.house.
SAVE THE DATE NOTICES
DUE DATE NOTIFICATION SUPPORT
Monday, 2/13 Tukwila City Council Briefing Project sponsors City of Tukwila(COT)
7/Envirolssues(0)
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Open House Plan 1
Friday, 2/17 Social Media Posts Tukwila residents/ COT/El
(Facebook,Twitter) businesses/community
organizations
Friday,2/17 City of Tukwila project website Tukwila residents/ COT/El
businesses/community
organizations
Friday, 2/17 Informal coordination with Tukwila community El/COT
community organizations(community organizations/community
calendars) connectors
OPEN HOUSE NOTICES
UPPOR
Friday, 2/10 Tukwila Reporter Tukwila residents COT/ El
Friday, 2/17 Postcard(mailing) Tukwila residents/ El/COT
businesses/community
organizations/community
connectors
Monday,2/27 E-Hazelnut Tukwila residents COT/ El
(TENTATIVE)
Friday,3/3 Social Media Posts Tukwila residents/ El/COT
(Facebook,Twitter) businesses/community
organizations
Friday,3/3 City of Tukwila project website Tukwila residents/ COT/El
businesses/community
organizations
Friday,3/3 Coordination with community Tukwila community El/COT
organizations organizations
Friday,3/3 Email Tukwila residents/ COT/El
businesses/community
organizations/project
sponsors/partner
organizations/community
connectors
Week of 3/6 Posters/Flyers/Kid mail Tukwila residents El/COT
Friday,3/10 Tukwila Reporter Tukwila residents COT/ El
Wednesday,3/15 Press Release Tukwila residents/ COT/ El
businesses/community
organizations
(TBD) High School Youth Tukwila residents COT/ El
(TBD) TukTV Tukwila residents COT/El
OPEN HOUSE STATIONS AREAS
Each station will include informational boards and handouts. Below are the stations by topic area:
1. WELCOME TABLE
• Sign-in sheet/Orientation
• Feedbackform
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Open House Plan 1
2. PROGRAM OVERVIEW
• What is the Public Safety Plan?
• Program schedule
U0 3. FIRE STATIONS AND EQUIPMENT
• Purpose and need for stations and equipment
o Why are they needed?
o How would new stations benefit the community?
• How are new fire stations sited?
• What are the siting requirements?
• Location requirements
• Safety requirements
• What are the programmatic requirements(what do the firefighters need
from the stations)?
• Required programming needs
• What does the community desire for the fire stations?
• What will happen next?
• Next steps/timeline
• What to expect to see at the next open house
4. JUSTICE CENTER
• Purpose and need for Justice Center
• Why is it needed?
• How would it benefit the community?
• Where could the Justice Center be sited?
• What are the siting requirements?
• Location requirements
• Safety requirements
• What are the programmatic requirements (what do the police and other
city staff need from the Justice Center)?
• Required programming needs
• What does the community desire for the Justice Center?
• What will happen next?
• Next steps/timeline
• What to expect to see at the next open house
S. CONSOLIDATED SHOP FACILITY
• Purpose and need for shops
• How will the location of the shops be selected?
• What will be at each shop?
• Next steps
6. COMMENTSTATION
• Will include comment forms and laptops running the online open house
7. KID ACTIVITIES (TBD)
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AGENDA AND STAFFING PLAN (DRAFT)
TIME AcTiviTy STAFFING
8:30 a.m. • Staff arrive to begin setting up the event stations:
• Welcome table 2 El
• Program overview Mia Navarro+ 1 SOJ
• Fire stations and equipment 1 fire fighter+ 1 SOJ
• Justice Center 1 police officer+ 1 COT
• Consolidated Shop Facility 1 COT
• Comment station 1 El
• Refreshment station N/A
• Kid Area (TBD)
• Roaming/Media Rachel Bianchi
9:00 a.m. • Community connector training begins (TBD)
9:50 a.m. • Doors open/welcome table staffed All
10:00 a.m. • Event begins All
10:00 a.m. • Tours of fire station begin every 15 minutes Fire fighters/station staff
Noon • Event ends/begin meeting take-down All
1:00 p.m. • Staff finish closing event All
ROOM LAYOUT
(TBD)
ASSETS FOR MEETING
ASSET # • WILL BRING?
Easels TBD El
Laptops(to run online open house) 2 El
Mads(to run meeting evaluation survey) 2 El
TBD... TBD
PRINTED MATERIALS
ASSET # • WILL BRING?
Sign-in sheets TBD El
Comment cards TBD El
Open House informational boards TBD TBD
TBD... TBD
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Open House Plan 1
RELATED ACTIVITIES
Online open house#1 (Wednesday, March 6—March 31):
• Will run prior-to and after the in-person open house
• Available online 24/7
Will include opportunities to learn about the project and provide input
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PUBLIC SAFETY PLAN
Public Involvement Plan
TABLE OF CONTENTS
Purpose ..................................................................................................................................................1
KeyMessages.........................................................................................................................................1
Challengesand Opportunities.................................................................................................................3
Overall Outcomes and Measurements............................................................................:.......................4
Tools.......................................................................................... 5
KeyStakeholders....................................................................-...—.............................................................8
InclusiveOutreach ..........................................................................................................................................8
Communication Protocols ..........................................::. ........................._..... ......................................so
Basic Schedule . ...........:.. so
Appendix A-Key Stakeholders.....................................:...................17= .....................—...........................11
Appendix B-General Outreach Sched.u.lefor 2017 - �- .................... 13
PURPOSE
In November 2o16, 6o%=of,-City of=Tukwila vote rssa.pprovd a zo year bond as a part of the City's overall
Public Safety Plan (PS-P-) The bond w,ill=payforthe r-epl_acementofth—ree seismically-deficient fire
stations, new fire equipme:nt,and app ratus, and construction of a justice center to house the Tukwila
Police Department and TukwilasMun�icipal�Court.AnOtl3er aspect of the PSP is the construction of a
consolidated City-shGp-jacilityJo ee:p.lace t�:e isting inefficient and unsafe facilities,which will be paid
for by e_qual7parts from:�thetCity's Gerceral and E M-te.r--prise funds.
As siting=and,design begins on these public safety facilities,this document provides an overview of the
types of pub'iR engagement and-ccommuWlc tion activities to support this effort. Proposed activities will
be further shap=e;d=with input fro E—ity leaders;staff,the Siting Advisory Committee and other
members of the Tukwila commurty-
KEY MESSAGES
Overview
• The City of Tukwila is implementing a Public Safety Plan that ensures its first responders are
best equipped to protect and serve the community.
• This historic endeavor is one of the largest the City of Tukwila has undertaken, and will result in
a safer community for many generations to come.
• The plan includes the reconstruction of three fire stations that are currently undersized,
outdated and could be severely damaged in an earthquake.
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• The plan also includes the construction of a newjustice center,which would move the current
municipal court and police station out of City Hall and into a new,appropriately-sized and
secure building, providing enhanced safety for the community and City employees.
• A new consolidated shop facility would replace two public works shops that are in a flood plain,
inefficient and seismically unsafe.
• City Council will oversee the overall process and maintain oversight of the budget,ensuring
public funds are used efficiently and effectively. Further,the City Council is appointing a five
person Financial Oversight Committee to ensure community oversight as well.
• The City recognizes thatthese facilities are indeed community assets that will serve our
community and is committed to widespread community engagement around this effort.
Funding
• On November 8, 2oi6,voters of Tukwila approved t_he issuanceof general obligation bonds not
to exceed $77,385,000 to fund the replace meof Utthree seisrn'ically unsafe fire stations,
purchase and maintenance of fire equipm,eh the constructs of a new justice center
housing the municipal courthouse and police�headquarters. _
• A combination of existing General and Enterprise funds wa lgpay for the nw5xonsolidated public
shop.
• A citizen Financial Oversight Committee will meet°regularly to review financial-audits of the
bond program and provide reports or e—commendation5-to City Council.
• The City Council is responsible forthe oversibht and control of the City finances,which includes
the implementation of-this bond program, and is�committedto:ensuring city funds are used
appropriately in the ave a1LYSP effort-",
Fire Stations and Ecu nt
• Fire stations 51, 5i andwS4 couldf e severely da maged in an earthquake, making the buildings
unsafe forfire fighters and lirrii"ting their ability to:respond quickly during an environmental
disaster.
• Currently,these fire stations do not meet modern standards for stations, leading to
inefficiencies,and are und,ersized for the current needs of City firefighters.
• The n6-W-1- ire stations will!'be.safer in a;n earthquake, be large enough to house existing and
future equipment needs andwbe placed in locations to best serve the city.
• Fire trucks a d"l'-quipment are expensive and must be purchased on a regular schedule to
provide the most tienefi C he community, as well as outfitted with key technologies.
Including these critical life%safety components in a public safety bond ensures the Tukwila Fire
Department is fully-funded for twenty years and not subject to downturns in the economy.
Justice Center
• It is unsafe and inefficient to use City Hall as the municipal courthouse and police department.
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• Improved facilities are needed to meet the police department's growing operational needs,
which will enable police to increase visibility,accessibility, responsiveness and solvability of
crimes.
• The newjustice center will provide the community with a safe and accessible venue for the
timely resolution of alleged law violations in an atmosphere of mutual respect and dignity for all
its employees and customers.
Consolidated Shop Facility
• The Minkler and George Long shops were built before 1975,when the department was less than
one-third the size it is today, and are not adequately sized o`..-equipped to meet the current level
of service required for the City's public works department hich includes service of zoo
vehicles, aiding first responders and office space for,Of `ogees.
• A consolidated shop will provide adequate storage�o supplies;and equipment, improve
productivity, reduce annual costs for dealing withwvarious debrt 4nd add back-up power
capabilities in case of an emergency.
Community Engagement
• The public's engagement in the,,.pxocess will be key_to the success of this program;the City is
committed to hearing the community's feedback throughout the design and construction of all
facilities. _
• City Council and staff will host several,open houses and events throughout the process to share
information with the community andZolicit theiffeedback or t&uut on topics, including siting,
building design and opportunities fora"dditionai use-s ofthese pudic facilities.
• The City is convening a Siting-Advisory C" ffi' to provide'strategic advice on community
outreach and sitingMssues
• A variety of best-practice comffignication tools�will be used to ensure residents,businesses and
other Wstakeholders=
City of Tukwila Public Safety Plan
Public Involvement Plan
challenges and opportunities the project team will keep in mind as they develop, implement and then
readjust the public involvement strategy.
Challenges
• Tukwila is one of the most diverse cities in the state and the outreach approach must strive to
reach all communities to engage them in this process.
• The Community has a wide range of experience and interest with engaging in public processes,
between low interest/no experience and high interest/strong experience.
• Existing relationships between the city and some community areas is not as developed as other
areas of Tukwila.
• Engagement strategies will need to include multiple opportunities for people to participate at
each milestone,via multiple communications vehicles,which could occur in rapid succession,
requiring quick turnarounds on feedback to the project team`
• Engagement will need to occur city-wide and.then,as sites are.se.lected, readjusted to
emphasize involvement to those who live closest to the public safet,"yfacilities.
Opportunities
• Develop new and/or stronger relationships with key stakeholders and various community
groups that can continue to stry gthe,n afterthls projects complete.
• Discover new or better commun°icatlon tbo_ls to engage various community groups that can be
utilized throughout this and future projects' «
• Build upon the community moment' .that existed to pass the;public safety bond measure to
cement community buy;n;and ownership of the corriplete.d facilities.
• Leverage the'poiftive relationship the firs_responders havewith city staff and the local
community._
• Utilize feedback from f--he community to Inform„City Council's decisions on siting selections and
esy'gns
OVERALL OUTCOMES AND MEASUREMENTS
The project team has establlshedinitial measdrements for determining how effective or successful the
overall public mvoJvement plan is and whether it should be adjusted as the project progresses.
Benchmarks notedFbelow could alsoNbe updated later in the project to reset realistic expectations for
community engagement'
Project staff will assess engagement outcomes after each milestone's focused outreach effort,which
will be informed in part by surveys handed out at each hosted event.Other tools, such as key
stakeholder interviews, could also be used to help in the assessment.
Overall Project
• Strong community engagement around the siting,as well as, programming and design aspects
of the new facilities.
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• Strong representation from the local community at each new facility's ribbon-cutting
ceremonies.
Open Houses
• Increased participation at in-person, hosted events, participants represent the diversity of the
community.
• Increased participation with the online open house; participants represent the diversity of the
community.
• Post-event survey results show an increase in scores, over time,demonstrating the
effectiveness and value of the events.
Ongoing Outreach Tools
• Post-event survey results and key stakeholder check:=ins demonstrate the community has heard
about opportunities to engage and feel informed:about project:progress.
• Increased sharing and interest of posts to496—cial"media and articles=nxlocal newspapers.
Community Connectors Program
• Sustained, and then increasecl,Yparticipation ofthe community members the;Community
Connectors help get engaged wim-the-project.
-- -
.TOOLS
The City will focus commutity engagement around k eyl pcojed=mi.lestones,while keeping lines of
communication open throughout project developm nt of-the PSP�These engagement points will
center around community�p_ublic meetings, both inrperson and online. Many other communication tools
will be used to keep the stakeholders nformed aboYT-hese milestones,as well as other project
developments Many point,amember of the community will be able to learn the status of the project
and when=they°wil1'be=able.to prov,de,feedback-----
Overall, communication tools—:w ll be use Ao share project status,current or future opportunities for
providing feedback, and key projZFcct messag:esto ensure transparency, accountability and continued
engagement.`
Communication Tools
TOOL LEAD& SUPPORT
Open Houses at Key Milestones
In-person open houses: Events for the public to learn about the current Lead:
status of the PSP process and provide feedback to the project team to -Envirolssues
inform the effort. For a more detailed breakdown of the first three public
open house objectives see Appendix B. Support:
-City staff
- Project team
-Community Connectors
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TOOL LEAD : SUPPORT
Online open house:An online platform allowing 24/7 access tothe same Lead:
information and opportunities to provide feedback as the paired in-person -Envirolssues
open houses.The online open house will be made available prior to, during
and after the in-person open houses. Support:
-City staff
-Project team
-Community Connectors
Road show:Targeted briefings with key stakeholder organizations prior to Lead:
and/or following in-person open house events. Envirolssues
Support:
-City staff
-Project team
Community Connectors Program
Community Connectors: Community leaders aslce:d.to help recruit open ,rLead:
house participants; leaders to attend first open h67s°se,and then focus on =City staff
recruitment for the second open house. Support:
-Comrsunity Connectors
Envirolssues
Project team
Ongoing Outreach and Communications
Factsheet:A useful, leav_-e beh knd,,material to=accompany=15t efings and,_ Lead:
project events that provides basicproject inforrnation,:a.nd�an_b=e¢used for -Envirolssues
a variety of audiences=and purposes:The fact sheet�wH.Fbe updated;when Support:
appropriate,to bring foc-,usYto current=sub-topics o:rxissues. -City staff
r_.. - Project team
Project website: Primary online source for information about the project, Lead:
including current status, upcoming events, project history and other -City staff
pertinent project materials.The website will be updated regularly. Support:
-Envirolssues
-Project team
Mayor and Gty.C—ouncil briefings P_`resentat ons and updates to members Lead:
of City Council and1the,Mayor throu ihoutthe PSP process.These could -City staff
occur at Council of fM�Nhole meetings,workshops or individual briefings. Support:
-Envirolssues
- Project team
Key stakeholder briefings:As requested or scheduled briefings with key Lead:
stakeholders and organizations to share information about the project, -Envirolssues
answer questions, address concerns and,as appropriate, receive Support:
feedback/input. -City staff
-Project team
Social Media: Posts on the City's Facebook and Twitter feeds to coincide Lead:
with project announcements and updates;targeted ads could be used -City staff
during notifications of the open houses. Support:
Envirolssues
Project team
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City of Tukwila Public Safety Plan
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TOOL LEAD& SUPPORT
Kid mail/flyers: Flyers will announce the upcoming open houses and be Lead:
provided to schools for their students to take home. Flyers could also be -Envirolssues
distributed in targeted neighborhoods and left at community gathering Support:
places. -City staff
-Project team
Informational tables: Staffed information tables at local events or Lead:
community centers to share information about upcoming open houses or -Envirolssues
other project news. Support:
-City staff
-Project team
Youth engagement:Coordination with local high school civics classes to Lead:
share information about the project, participate in open houses and assist -City staff
with sharing news with their families and neighbors. Support:
-Envirolssues
-Project team
Postcard mailings: Direct mail to residents of Td ila to invite them to L°ead:
upcoming open houses and participate in the online peen house,. =-City staff
Support:°
-Envirolssues
_ -Project team
Email updates: Emails to a subscription list of those interested in receiving Lead:
project news and updates;emails sent occasionally,focusing mostly on -City staff
project open houses and other updates. Support:
Envirolssues
Project team
TukTV: Short advertisements publid zmg upcomiRgE roject milestones or Lead:
events;short news stories`h,g,hl.ightingproject development and events. -City staff
Support:
-Envirolssues
-Project team
Tukwila Reporter City pages: Short articles to announce upcoming open Lead:
houses, share feedback heard and provide updates on project -City staff
developments. Support:
Envirolssues
Project team
Hazelnut and E-Haze lnut Sh&r—articles to announce upcoming open Lead:
houses, share feedback heard=and provide updates on project -City staff
developments. _ Support:
Envirolssues
Project team
PSP Siting Advisory Committee:Community advisory committee charged Lead:
with providing input on the siting criteria and process for the new facilities. -City staff
Support:
-Project team
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City of Tukwila Public Safety Plan
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KEY STAKEHOLDERS
The PSP is a city-wide project that many will be following,with varying levels of interest, as it develops.
Though City Council is ultimately responsible for selecting the site and design of these facilities,they
will be looking to various stakeholders to help inform those decisions. Outreach and engagement will
target the following audience groups:
• Project sponsors: Elected officials, city staff,first responders and formal committees managing
the implementation of the PSP
• Partner governments and a_eq ncies: Governments and local agencies the project team will
coordinate with and keep informed
• Residents: Citizens and residential property owners
• Community organizations:Community gathering p;l;;ces, profit organizations and other
social groups serving or located in Tukwila _
• Businesses: Business and property owners,as,,,wervlI as employees of local businesses
• Media outlets: Sources of news for those hvtng`and working in Tukwlla.
A detailed list of specific organizations included with, pch of the,F;groups identified are included in the
Public Involvement Plan as Appendix A.The list is a start of„one tl atwill continue toPgrow and evolve
as this project moves forward.
INCLUSIVE OUTREACH
A key element of the pubfir h�ie,4ment planan'cludes strategies to broaden participation among
diverse and historically underreprese=nted populations
Inclusive outreach activities�w„ill suppthe City's'o=v=erall public engagement goals for the Tukwila
Public Safety Plan,and will ai *to ensure-.that all resid6ts of Tukwila:
• a re,,represented,insll phasesof pro�ecplanning, d;esign and implementation;
• fiaye equal access_to,info 4.- ion and resources that support participation;
• and.benefit equitably from deg lions made throughout the project.
Demographics:'5�h,d data anal
ysasw
As the project progr6se ,each of Tukwila's neighborhoods—and populations within each
neighborhood—may be dlfferenfg—ffected by outcomes of the siting,design and construction
processes;especially thosepopulations or communities with traditionally lower access to opportunity.
Understanding the demographics of Tukwila's diverse populations will help ensure that outreach
strategies meet the needs and expectations of the community,and help the City meet its inclusive
outreach goals.
The following information was gathered using a combination of 2009-203.3 US Census and American
Community Survey data, as well as data provided by the City.This analysis will be further developed
and refined for each neighborhood as the siting process progresses,and will inform how inclusive
outreach tools are applied.
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City of Tukwila Public Safety Plan
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Demographics
• Area population is approximately 20,000(3.9,765 in 2013)
• 39.7%of the population is foreign born
• 46%identify as White,17.9%identify as Asian, 17.5%as Hispanic or Latino,and 20%identify as
Black or African American
• More than 50%of Tukwila residents speak a language other than English at home,which
results in limited English proficiency for a number of residents
• Of the 60+ languages the most common are:
• English
• Spanish
• Somali
• Vietnamese
• Burmese
• Nepalese
• 52%identify as male and 48%identify as female-;
Economics
• In the cities around Tukwila, poverty rate isz %
• Median household income is$47,054 annually
• 24%say they use public transit' �
Education
• 21.4%are college graduates, 82 70/c gh sifhook.graduate's _
Health _
• There is a 28%obesity rate
• 30%are uninsured
• 8%have a disability
Strategies' �
The followingare initial strategies to briad;en participation among Tukwila's residents throughout all
phases of the project.The effectiveness of these strategies will be evaluated using the measurements
described below,a 'dwill be updaffi�d and adjusted accordingly.
• Conduct stakeholder interviews to identify opportunities to improve inclusivity,and preferred
communicatiora,tools and m=ethods.
• Create informationtbdl`kat�((could include fact sheets, FAOs,tips for being an engaged
resident,tips for tali=n^g�to others about the project, etc.)that are meant to help under-
engaged communities find a path to long-term engagement.
• Utilize the Community Connector Program to help reach audiences that have not historically or
consistently participated in City processes.To the extent feasible, identify specific focus areas
for the Community Connector Program to support PSP outreach.
• Attend local, cultural community events to build familiarity with the project and its
representatives
• Hold community meetings that are culturally sensitive and reflective of the diversity of Tukwila.
This may include ethnic food from local restaurants,children's activities,transit fare stipends
for people with low-income,and interpreters from within the Tukwila community.
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City of Tukwila Public Safety Plan
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Measurements and Evaluation
Inclusive outreach goals are reflected in decision making
• During the planning, siting and design stages of the project, recommendations will be
evaluated against the inclusive outreach goals before final decisions are made.
• Inclusive outreach will be integral to all public engagement planning, including regular
meetings with the consultant team, City staff and City Council,with a particular focus on
outreach to improve broad participation.
Tone and tenor of public feedback is reflective of each project milestone
• If the community is providing feedback that directly responds-to questions posed,that is an
indicator that they are following along with the process.
Opportunities for inclusive participation are being utilized —_
• Online open house participants are using the GooglFTranslate�kature consistently and with
increased frequency throughout the project:
• Social media content/ads are being sharedsby;new people;followers ar-e increasing;unique
visits to the project website and online open:house increase.
• People who may be participating for the first-time conting—Rto participate—thrpughout the
process.
COMMUNICATION PROTOCOLS
All public inquiries will be directed to the following'cont--a-c7t,i.nformatio"n
• Email: Rachel..B'ianchiTu:kwilaWA.goFv—=
• Phone: zo6-45'47566
The City's Comm unicationFD:e;partme.n Zw.i:ILbe respo.n-sible for receiving the inquiry,developing a
response with the�helpjof the Project=team-(as.needed')--and responding.
Any inputor comments shared at poject-sponsore-events will be documented and shared with
project staff-Any questions°requiring a:r__esponse will be provided to the Communications Department
"to process
BASIC SCHEDULE
The City will focus comm�unity_engagement around key project milestones,while keeping lines of
communication open throughout project development.These engagement points will center around
community public meetings, both in person and online. Many other communication tools will be used
to keep the stakeholders informed about these milestones,as well as other project development.
Please see Appendix B for a schedule of these activities for 2017.
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APPENDIX A- KEY STAKEHOLDERS
GROUP AUDIENCE MEMBERS/ORGANIZATION
PROJECT SPONSORS • Mayor and City Council
•City staff
• First responders
• PSP Financial Oversight Committee
• PSP Siting Advisory Committee
PARTNER • Highline School District
ORGANIZATIONS •Tukwila Arts Commission
•Tukwila Community Orie,n_tedPa.licing Citizen's Advisory Board
•Tukwila Equity and Dive:s;ity Commission
•Tukwila Library AdV;-§—o, Board
•Tukwila Metropolitan Parks District
•Tukwila Parks'�Gommission
•Tukwila School District
•Zone Three Fire Dep�artm.ent,—
RESIDENTS • Property owners and residents in:
o Allentown
• Cascade View
• Duwamish
• Foster Point
• McMicken Heights
• Riverton
• Ryan Hill
• Southcenter
• Thomclyke
• Tukwila Hill
•Community Connectors Program:engaging historically hard to
reach populations in Tukwila
COMMUNITY •M ouses of Worship:
ORGANIZATIONS Abu Bakr Islamic Center
_�o Beth Hashofar Synagogue
• Vietnamese Martyrs Catholic Church
• St.Thomas Parish
• Church by the Side of the Road
• Riverton Methodist Church
• Southcenter Community Church
• Tukwila House of Oaks Ministries
• Mien Evangelical Church
• Duwamish Community Presbyterian Church
• Fellowship Bible Church
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City of Tukwila Public Safety Plan
Public Involvement Plan
• Word of Truth International Ministry
• India Pentecostal Church of Seattle
• Hope of The City Church
• Trinity Faith Temple
• Soka Gakkai International
• Myanmar American Christian Church
• Sarana International Buddhist Center
• Southern Community Baptist Church
• Foster Tukwila Presbyterian
• Seeds of Faith Ministry
• The Vine Christian Ministries=--
• Foster Library
• Somali Community Ser.0-Ee Coal:ition
• Tukwila Historical Society
• International Rescu.erCommittee
• Global z Local,„
• Neighborhood`block watch groups
• Tukwila American Legion Pos;-2
• Tukwila,Action Committee_...- _
• Journey-=Ministries/Friendz�CSfe
BUSINESSES • Business owners
• Property owners
•Southcenter Rotary
•Seattle Southside Chamber of Commerce
•Tukwila International Boulevard Action Committee
• Duwamish Rotary
•Seattle Southside Regional Tourism Authority
MEDIA=OUTLETS �-Daiay Journal of;:Commerce
• Haze:lhut/E-Haze lnut
•T kTV
'F•Tukwila'Re:porter
;--Seattle Times
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APPENDIX B - GENERAL OUTREACH SCHEDULE FOR 2017
2017
Project Milestones
Open Houses
Ongoing
Outreach
Community
Connectors
Related Events
Jan
Feb Mar Apr
Key topics:
• Siting criteria discussion
• Fire station siting process
• Justice center programming
• Facility shop space req's
In- person
open house
Online open house
May Jun Jul Aug Sep
Key topics
• Feedback heard
• Fire station site options
• Justice center siting process and site options
• Facility shop areas
Road show
Notifications/education
6 In- person
open house
Online open house
Road show
Notifications/education
Nov Dec
Key topics
• Feedback heard
• Fire station design plans
• Justice center design plans
• Facility shop site options
'anni,
6 In- person
open house
Online open house
Notifications/education
Road show
Projectwebsite updates
Response to public inquiries phone, email and in person
As scheduled or requested:
• Mayor and City Council briefings
• Neighborhood meetings
• Key stakeholder briefings
• Informational tables
• Committee /commission briefings
• Youth engagement
• Site tours
Key milestone communications:
• Postcard mailing
• Newsletter articles
• Press re leases
• Email updates
• TukTV
• Tukwila Re porter City pages • Hazelnut
• Social media posts • Kid mail
• E- Hazelnut
Last updated: February 8, 2017
Connector outreach
i
Feb. 23-25
• TIB Design
Charrette
Page 13ofi3
CD
0
City of Tukwila
PUBLIC SAFETY PLAN
ommunity Engagement
Update
February 13, 2017
Council of the Whole
Public Involvement Plan: Overview
• PIP provides strategy to meaningfully engage the
public
• Strategies will adapt and evolve
• Included in the PIP:
• Key messages
• Inclusive outreach approach
• Tools and who is lead for each
• Overall outcomes and measurements.
• And more
Public Involvement Plan: Inclusive
Outreach
• Key elements
• Demographics and data analysis
• Strategies
• Measurements and evaluation
• Authenticity is important
• Implementation adapted as we move forward
Public Involvement Plan: Key Tools
• Open houses: in person and online
• Key stakeholder briefings / road show
• Project website
• Community Connectors Program
• Youth engagement
• Social media
• Print and online news articles
5
Public Involvement Plan: General
Schedule
Project Milestones
Open Houses
Ongoing
Outreach
Community
Connectors
Related Events
Jan Feb Mar Apr
0
Key topics:
• siting criteria discussion
• Fire station siting process '
• Justice center programming
• Facility shop space req's
In- person
open house
2017
May Jun Jul Aug
Key topics:
• Feedback heard
• Fire station site options
• Justice center siting process and site options
• Facility shop areas
Online open house, Road show
Notifications/education
•
6 In-person
open house
Online open house' Road show
Notifications/education
Sep Oct Nov Dec
Key topics:
• Feedback heard
• Fire station design plans
• Justice center design plans
• Facility shop site options
6 In-person
open house
Online open house
Notifications /education
Road show t
Project website updates
Response to public inquiries: phone, email and in person
As scheduled or requested:
• Mayor and City Council briefings
• Neighborhood meetings
• Key stakeholder briefings
• informational tables
• Committee /commission briefings
• Youth engagement
• Site tours
Key milestone communications: • Press releases
• Postcard mailing • Email updates
• Newsletter articles • TukTV
• Tukwila Reporter City pages • Hazelnut
• Social media posts • Kid mail
• E- Hazelnut
Connector outreach
Feb. 23 -25
• Int Design
Charrette
0)
6
Open House #1
March 18, 2017
10 a.m. to noon
Fire Station #54
TukwilaPublicSafetyPlan .Participate.Online
• Staff available to answer questions
• Tours of the fire station
• Snacks and refreshments
• Kid activities
• Open house #1 plan key elements:
• Logistics
• Content areas
• Notification tools and timeline
• Staff assignments
Open house #1: Notification Toolkit
• Postcard
• Flyers /kid mail
• Key messages
• Social media
• Print and online ads and news articles
• High school classes
• Emails
• Key stakeholders
Next steps
• Share input and feedback with project staff and Council
• Engage key stakeholders
• Prepare for open house #2
COUNCIL AGENDA SYNOPSIS
A
----------------------------------Initials--------------------------------- ITEM NO.
Meeting Date Prepared by Malior's review Council review
• 02/13/17 NG 1)L 3.C.
• ITEM INFORMATION
STAFF SPONSOR: NORA GIERLOFF ORIGINAL AGENDA DATE: 2/13/17
AGENDA ITEM TITLE Proposed Revisions to Permitted Marijuana Retail Locations
CATEGORY Z Discussion ❑Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public,I-Tearing ❑ Other
Mt g Date 2113117 Atg Date Ai g Date Mtg Date Mt g Date
Mt
,g Date Mig Date
SPONSOR ❑Countil ❑Mayor ❑HR ZDCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PIYI ❑Coud
SPONSOR'S Tukwila has received two separate requests to modify permitted marijuana retail
SUMMARY regulations. One would reduce exclusionary buffers around parks from 1000 feet to 100
feet. The second would expand the zones where marijuana retail sales are permitted
beyond HI and TVS, though no specific zone is requested.
REVIEWED BY [-] C.O.W. Mtg. Z CDN Comm ❑ Finance Comm. ❑ Public Safety Comm.
F-1 Trans &Infrastructure ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 1/23/17 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMITTEE No Recommendation; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE R-F,-QuiRI:,",D AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
2/13/17
MTG. DATE ATTACHMENTS
2/13/17 Informational Memorandum dated Amended 2/8/17 in strike-thru, underlined format
A. Donal Botkin's Request
B. Ezra Eickmeyer's Request
C. Map of Commercial Zones and WSLCB Use Buffers
D. Map of Commercial Zones, 1000'WSLCB Buffers and 100' Parks Buffers
E. Community Development and Neighborhood Committee Minutes 1/23/17
Minutes from the CDN Committee meeting of 1/23/17
199
200
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods Committee
FROM: Jack Pace, DCD Director
BY: Nora Gierloff, Deputy DCD Director
CC: Mayor Ekberg
DATE: January 12,2017 Amended February 7,2017
SUBJECT: Request for Review of Marijuana Regulations
ISSUE
Should Tukwila's marijuana retail zoning regulations be modified to expand the potential locations?
BACKGROUND
In the fall of 2012 Washington voters passed Initiative 502 (1-502) legalizing the recreational use of
marijuana and setting up a framework for regulated producers, processers and retailers.Tukwila
adopted zoning regulations allowing recreational marijuana uses in the Heavy Industrial and Tukwila
Valley South districts in 2013.
In 2015 State marijuana regulations and the scope of local control over marijuana uses were
significantly changed by two bills,2SSB 5052 and HB 2136.These allowed cities to reduce buffers for
retail locations from 1000 feet to 100 feet for child care centers,parks,transit centers,and libraries
but not schools or playgrounds.A year ago Seattle made major changes to its marijuana zoning code
as follows:
1. For Any 502 business/license:
• 1000 feet from any elementary school,secondary school,or playground as defined.in
WAC 314-55.
2. Retail 502 business/license:
• 500 feet from child care centers,game arcades, libraries, public parks, public transit
centers,or recreation center/facilities except in Downtown Mixed Residential,Downtown
Mixed Commercial,and within Downtown Urban Center west of 1-5,North of Yesler,and
South of Denny Way where the 1000 foot rule will remain active.
• 1000 feet from any other retail 502 business. Based on the property line, not door to
door.
3. Non-Retail 502 business/license:
• 250 feet from child care centers,game arcades, libraries, public parks, public transit
centers,or recreation center/facilities.
Shelton.George.Olympia and Tacoma have reduced their buffers in different ways. Issaquah
considered overall buffer reductions but ultimately only reduced the distances between retail stores.
Renton considered buffer reductions but ultimately kept the 1000 foot distance,instituted a citywide
cap of 5 marijuana businesses and banned cooperatives and transporters(delivery services). Kent.
SeaTac, Federal Way and Auburn have banned all marijuana businesses.
201
INFORMATIONAL MEMO
Page 2
DISCUSSION
Tukwila has received two separate requests to modify retail marijuana regulations.
Item A-Mr. Botkin's request asks the Council to reduce the buffer between marijuana businesses and
parks to 100 feet.The concern is that Briscoe Park in Kent limits potential locations within the TVS
and HI Zones even though the River provides a barrier,see Attachment A.While this buffer reduction
would apply citywide it would only open up new locations within the two permitted zones,unless the
Council expanded the zones eligible for marijuana businesses per the request in Item B.see
Attachment D.
ts� I
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Kent
H HeavylndtisYial
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WSLCS and zones where majuana
S 204 busnesses are not permied
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Staff informed the City of Kent about this proposal and Mayor Cooke said that she found no
convincing evidence to reduce the buffer. Kent staff also had concerns about odors from processing
marijuana and the potential that a future pedestrian bridge at Briscoe Park could eliminate the river
as a barrier.A pedestrian bridge was in the original Tukwila South development agreement but was
removed in a later amendment so there are no current plans for a bridge.
Item B-Mr. Eickmeyer's requests,see Attachment B,are to either:
1) Allow marijuana retail in one ortwo additional zones,or
2) Create a zoning overlay that would allow marijuana retail stores and could be applied to
specific properties throughout the City.
This is an open ended request that would take a considerable amount of outreach and analysis to
implement.The simplest approach would be to add marijuana producer, processor and/or retail uses
to one or more commercial zones as permitted uses per suggestion 1,see map at Attachment C.
Adding the uses as conditional, rather than outright permitted,in these new zones would allow site by
site review per suggestion 2.The code language would need to include approval criteria to address
possible impacts. In either case we would want to notify property owners and businesses in the
affected zones of the proposed changes.
IZ:\Council Agenda Items\DCD\madivana\CDN Info Memo Buffer Changes Uodated.do
202
INFORMATIONAL MEMO
Page 3
FINANCIAL IMPACT
Tukwila currently does not have any marijuana production,processing or retail businesses and
therefore does not receive sales based revenue sharing from this source. Expanding the areas eligible
for marijuana retailers could result in additional tax revenue.
RECOMMENDATION
The Committee wasis asked for direction on whether staff should work with one or both requestors to
develop an ordinance for review by the full Council.They made no recommendation other than that
the Items should be considered by.the full Council,see minutes at Attachment E.
Item A-Staff would support reducing the parks buffer distance because Briscoe Park is already
buffered by the River.
Item B-Staff does not support expanding the zones available to marijuana businesses at this time.
due to existing 2017 work plan priorities.
Should the Council wish to consider an ordinance for either item staff would take the draft to the
Planning Commission for a recommendation before returning to Committee.
ATTACHMENTS
A. Donal Botkin's Request
B. Ezra Eickmeyer's Request
C. Map of Commercial Zones and WSLCB Use Buffers
D. Map of Commercial Zones,1000'WSLCB Buffers and 100' Parks Buffers
i-:E.CDN Minutes 1/23/17
ZACouncil Agenda Items\DCD\marijuana\CDN Info Memo Buffer Changes Uodated.do
203
204
ID( o a
t
C c from Ri ..ricti 1 EI oti
Per RCW 69.50.331(8) the board shall not issue a new marijuana IlcE
if the proposed licensed business is within one thousand feet of the
.following entities.
The distance will b ni Li rcri as the shcirte!-:;( sti.aiiiht line betw■
the property line of the potential location to tho property line of t
grounds of the entities listed below:
• Elementary or secondary school;
• Playground;
• Recreation center or facility;
• Chlld care center;
• Publlc park;
• Publlc transit center
• Library; or
6' Any game arcad. ted to persons
twenty-one or older).
Recent legislation allows local govertents to reduce the 1000-foot t
guirements to 100 feet around all entities except elementary and
secondary • !1• and public playgrounds.
and Jae Wood
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Dear Jack Pace,
This is a request to amend the existing 1502 ordinance to modify
the distances from specific entities to the current LCB accepted 100 to
1000 foot rule within the TVS/HI zone and 502 accepted areas.
Specifically, we are asking that the 100+ ft between the building at
18700 south-center parkway in the TVS area and Brisco park to be
acknowledged as an acceptable distance as allowed under current state
provisions.
The address we have submitted is within the TVS zone and 1502
accepted areas forTukwilia under current LCB distances is a approved
location. We are not asking to allow usage outside the TVS/HI area. We
are supportive of the city's decision limit 1502 to the TVS and HI area.
Naga
207
Doirl Il II30UlJirl aindJeainine Wood
d
August 1 8, 2313
Our goal as a business group is to foster community enrichment
and to enhance the lives for the multiple communities and Mirco-cultures
within the city of Tukwilia.
There are at least 4 ways this action will Create a positive change
immediately for the city and the people of Tukwilia.
1 . We offer professional products and service. We are for true
Medical and recreation purposes.
2. By establish this store front we will be eliminating a majority of
the black market. Essentially The secondary market will not be able to
compete with the legal industry.
Having a controlled access point will also reduce crime.
3. We will be cleaning up the specified Location , the surround area
and ensuring the TVS zone develops with a clean foundation as the zone
develops.
Naga 3
208
ugusL 1 8, 201
4. Crime reductions and police protection.
We strongly believe in supporting those that support us the most.
We will be adding security cameras that run 24 hours, security guards
and after hour property and area Checks by a security service we hire.
We Also believe this will free up officers and enforcement in
Tukwilia to concentrate on problem areas and criminals that are actively
dangerous to citizens in the community.
Executive Summary *******************************
-------------------------- Mission --------------------------
Donal Botkin seeks to introduce Cannabis products and economic
opportunities into the city of Tukwilia by respectfully collaborating and
partnering with local, regional and state agencies.
-------------------------- Service --------------------------
Naga 4.
209
ugusL 1 8, 201
We offer a retail store that allows the city to monitor cannabis
activity at a low cost so that those that truly need it for medical,
recreational or spiritual reasons can do so.
We will provide high quality products and safety measures to those
in the community so they can have more enjoyable lives.
My plan is to design the store products around the medical and
recreational needs of the people in the city so that the people can get
what they want and need.
believe this will give those in the community that need the
products a better way of living.
Thank you for your time and consideration. If you have any
questions please feel free to contact me @ 206-604-3664.
Donal Botkin
Naga
210
Proposal to adjust Tukwila marijuana retail zoning
To: Tukwila City Council,Staff 8/ Planning Director
From: Ezra Eickmeyer, state & local lobbyist, marijuana industry interests
Contact: 360-301-1842,
Date: 1/2/2816
Background:
1-502, the state's 2013 voter initiative to tax and regulate marijuana, did nothing to prevent local
jurisdictions from exercising full authority in regulating marijuana businesses. One of the primary
intentions of 1-502 was to eliminate crime associated with the marijuana trade and to capture all existing
adult sales of marijuana into the taxed and regulated stores. |n order Lo accomplish this goal nna
statewide level, cooperation from local jurisdictions is an absolute requisite. Without retail store access
in most jurisdictions with populations above 10,000, success in fully eliminating the illicit market and
removing the criminal element from the marijuana trade is close to impossible. Acknowledging this fact,
the Washington State Legislature passed HB 2136 in 2015 containing provisions to share a portion ofthe
marijuana excise tax revenue with cities and counties that successfully open retail stores within their
borders. The state is already receiving over$25 million per month in new revenues from the marijuana
excise tax and that number will continue to grow as more and more cities work out zoning and
regulations to place aL least one store within their jurisdiction. Once we have captured 9O96or more uf
the state's pre-existing illicit market, state revenues could reach $30 million per month.
The Tukwila City Council created zoning that initially seemed adequate to allow for at least one
retail store. However, most of the real estate made available in the city's ordinance was in a section of
town with mostly warehouses. Consequently, no marijuana retail stores have been able tosuccessfully
locate in the city due to lack of available places to purchase orrent. |n order for Tukwila tnsuccessfully
open at least one retail store, additional real estate would need to be made available in the city.
Proposal:
My proposal to the city is to consider one of two options for making additional useable real
estate available for opening a marijuana retail store.
The first option would be to simply open an additional 1-2 of the city's zones to marijuana retail.
This would be the simplest and quickest option. I would be available to work with council and staff on
exploring which zones may work the best for both the industry and the Tukwila community.
Opening 1'2 new zones for marijuana retail would provide viable real estate for at least one
store to locate, opening the door to a share in the state's marijuana tax revenues while helping to
further reduce crime.
The second option, if the city wants to have a more targeted approach, would be to create a
marijuana zoning overlay that it could use to carve out specific properties on a case-by-case basis. This
would be a more complicated process and would take longer to implement, but would give council more
Attachment
control over the placement of retail stores. This would not be the ideal option from the industry
perspective, but I would be available to assist in any way I could if this were to be the preferred option.
Next Steps:
It is my understanding that there will be a hearing on a different proposal regarding marijuana
retail zoning. We appreciate the efficiency of having both proposals discussed during the same hearing
and request that this proposal be added to the agenda.
| am in no way connected to or in communication with the entity that made the other proposal
to you inAugust.
Counci|members and staff are welcome to contact mne anytime tudiscuss. Thank you so much
for your consideration and | look forward to our continued dialog.
Ezra Eickmeyer
EQ'A Strategic Consulting
360-301-1842
ezra@o|ypen.com
,
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Attachment D 215
216
Community Devebpment&Neighborhoods Minutex-----------------------------.Jonuo(y23l20I7
• Renton Ecumenical- Hope Shelter($IJ805)
• Somali Youth& Family Club ($3'OUO)
• Sound Generations Meals UD Wheels /$A7O\
• Sound Generations Volunteer Transportation (8l2)
• Sound Mental Health (PATH) (2'OUO)
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6,2017 REGULAR CONSENT AGENDA.
C. Proposed Changes to Marijuana Retai Regulations
The City has received two unrelated requests to modify regulations to expand opportunities for
retail marijuana locations in the City. 1) Mr.Donal Botkin has asked the City to reduce the buffer
between marijuana businesses and parks to 100 feet(from the current 1000 feet) which is now
allowed by state law. Briscoe Parkin Kent limits potential locations within the TVS and Hl Zones
p�
even though the river provides a significant barrier. Staff supports this request 2\ Mr. Ezra
Eickmeyer has asked the city to either allow marijuana retail in additional zones ortO create 8
zoning OV2dJy that would allow stores and could be applied to specific properties in the city.
Staff does not support this change 8t this time due tO existing work plan priorities. Committee
members discussed the proposals and asked clarifying questions. Staff pointed out that House
Bill I099 is currently in play and proposes to penalize cities that restrict rD8['u8D8 6t0[eS
through forfeiture of liquor revenues. CUuD[ilDlernbe[ K[Ul[e[ requested that the item be
forwarded tOthe Committee of the Whole with no recommendation due to the nature of the
proposals, and the Committee agreed. She also requested information OO the City UfKent's
position unthe buffer reduction proposal. NO RECOMMENDATION. FORWARD l[O FEBRUARY
13,2017 COMMITTEE OF THE WHOLE.
Ill. MISCELLANEOUS
Staff distributed copie3Of8 preliminary work plan for the Committee and COuDCi[members and staff
reviewed the ih2OU5 planned for the year ahead. While items are not listed in order of priority,
CUUnCilrnerDbe[ K[Ul|er requested that the item relating to 3UUrC9 of income discrimination be
moved to number 1.
Adjoucmed 6.31 p.m.
Committee Chair Approval
Minutes/mLH
Attached. Preliminary 2 ' 7[nonnnun/h/Develoornent'DNei hborhondCornnn/theem/nrkp/onosneviem/edun
1123/I7
218
COUNCIL AGENDA SYNOPSIS
• ----------------------------------Initials--------------------------------- ITEM NO.
Meetin Date Pre aced by Ma or's review Council review
02/13/17 LH R
3. D .
ITEM INFORMATION
STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 2/13/17
AGENDA ITEM TITLE 2017 City Council Retreat Follow-Up
CATEGORY ®Discussion ❑Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other
Mtg Date 02113117 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ®Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PW ❑Court
SPONSOR'S The City Council conducted its annual retreat on January 21, 2017. The Council President
SUMMARY developed a list of items requiring discussion and follow-up with Administration, and all
Councilmembers were asked to provide input. The attachment reflects those items along
with a response from City Administration.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑Public Safety Comm.
❑Trans&Infrastructure ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT/ FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17
MTG. DATE ATTACHMENTS
02/13/17 Council Retreat Follow-up Items for Discussion
City Personnel Policy 02.03.11
219
220
Committee of The Whole Discussion Topics From 1/21/17 Council Retreat
City Council Item
Administration Response
1.
Review both best practices and City personnel hiring
policies for criteria encouraging Tukwila residents as
well as minorities. If not sufficient modify.
Job openings are promoted to City residents via advertisement in
local publications such as the Tukwila Reporter and on the City's
website. In addition, the City Council has recently given direction
for the City's Equity and Diversity Commission to develop an Equity
Policy for the City, which will address equitable hiring practices.
Finally, the City is initiating an internship and job shadow program
with the Tukwila School District with the express goal to use this
program as a way to encourage young people, who are residents
and largely people of color, to join City government.
2.
Review both best practices and existing City policies
and processes for City employee discrimination
reporting, tracking, and resolving. If not sufficient
modify.
The City's anti - harassment policy (02.03.11) is attached and
includes information for employees how to report, track and
resolve harassment issues. The policy was last updated in 2011.
The Administration commits to reviewing this policy and ensure
that it is up to date with best practices by the end of the second
quarter of 2017.
3.
Review best practices and City policy and processes
on employee reviews. If not sufficient modify.
The administration is exploring a new employee review process
that includes updates processes and new technology, within the
existing budget, to provide better processes and tracking in the
long term. The Administration commits to updating the Finance
Committee by the second quarter of 2017.
4.
Investigate City options for legally encouraging
existing multi - family owners /operators to improve
living conditions in their facilities. This includes
creating new codes, code enforcement, incentives,
publicity, etc.
During the March Council work session on Housing, staff will be
seeking Council direction on which research and /or policy items to
pursue with current staffing and resources. This is one of several
items.
5.
Review information regarding the tax implications of
affordable housing
Economic Development and Finance staff are currently researching
and gathering this information. The Administration commits to
having this information available by the March housing work
session.
6.
Review information on what the City is doing to
address the regional homelessness problem, and
what else it could do.
Staff will provide an update to the 2015 memo to Council regarding
Tukwila's efforts around homelessness. Staff is seeking Council
direction on housing and homelessness issues via the March work
session as well as the Community Development and Neighborhoods
work plan.
7.
Request a report from City Administration on City
housing. What are the current numbers, types and
conditions of our housing? What is the current
affordability of each of our housing types and how
does that relate to the King County standards? Do the
above by City neighborhood.
The Housing and Residential Neighborhoods background reports
from the 2015 comp plan process are still applicable given Tukwila
has not had significant development. These will be provided to all
Councilmembers and included in the work session materials
8.
Review our policy or legal stance on tenant rights for
displaced mobile home tenants. Create an ordinance
if necessary.
During the March Council work session on Housing, staff will be
seeking Council direction on which research and /or policy items to
pursue with current staffing and resources. This is one of several
items.
9.
Create a process for specifying individual residential
neighborhoods and involving them in City zoning
decisions on individual neighborhood density issues.
This is on the 2017 Community Development and Neighborhoods
Committee work plan. During the March Council work session on
Housing, staff will be seeking Council direction on which research
and /or policy items to pursue with current staffing and resources.
This is one of several items.
Public Safety Plan
10.
Create /Pass a Resolution documenting the City
Council Public Safety Plan success criteria, roles,
responsibilities and processes. Document Council
'touchpoints' for each step showing who, where,
when, and how the Council interacts with
Administration in the Resolution. Document the type
of Council information required regarding Project
deliverables, schedules and costs including potential
Council 'off-ramp decisions.
The Administration recommends that this issue be brought to the
Public Safety Committee for further discussion and resolution.
11.
Ensure the Council, in the 'off -ramp decisions' has
authority to match its responsibilities.
The Administration recommends that this issue be brought to the
Public Safety Committee for further discussion and resolution.
12.
Decide ahead of time, what steps will be taken if any
of the Public Safety Plan project deliverables cannot
be achieved from a cost or schedule perspective.
Create a clear set of priorities for the Public Safety
Plan deliverables (Public Safety facility, fire stations,
Public Works facility /facilities.)
The Administration recommends that this issue be brought to the
Public Safety Committee for further discussion and resolution.
13.
Review the reporting /direction giving roles in the
Public Safety Plan project organization. Focus on "Site
Selection Process /Committee" as well as the
"Financial Oversight Committee."
The Siting Advisory Committee framework has been discussed by
the Public Safety Committee and by the Committee of the Whole,
which referred it back to the Public Safety Committee. Due to the
February 6 snowstorm it has been rescheduled to February 21. The
Financial Oversight Committee applications will be reviewed by the
Finance Committee in March. We believe this will be resolved in
collaboration with the Council through finalizing the Siting Advisory
frame work and subsequent appointment of the committee and
appointment of the Financial Oversight Committee.
14.
Investigate the use of an external, independent
The Administration will explore and report back to the Public Safety
Project Management Quality Assurance consultant to
scrutinize the ongoing Public Safety Plan Project
Committee by second quarter of 2017.
Management and provide reports directly to the City
Council and Mayor.
15.
Restate request for documentation for work sessions
at least one week in advance of meeting date.
Staff will make every effort to meet this request.
16.
Implement Community Workforce Agreements for all
This is being worked on and will be presented to the Public Safety
Public Safety Plan projects.
Committee in March.
' Personnel Policies and Procedures
02.03.11
SUBJECT: POLICY AGAINST UNLAWFUL HARASSMENT
PURPOSE: 1. To establish policy prohibiting all forms of unlawful harassment;
2. To define procedure for reporting unlawful harassment;
3. To establish guidelines for administration of discipline.
This policy replaces any prior policy of the City of Tukwila concerning sexual or other
unlawful harassment.
The City of Tukwila is committed to ensuring that the practices and conduct of all its
employees comply with the requirements of federal law and state laws against unlawful
harassment. It is the policy of the City of Tukwila that all employees have the right to
work in an environment free from harassment based upon their race,religion,creed,
color,national origin,age, sex,marital status, sexual orientation, gender identity,
veteran's status,political affiliation,the presence of any disability or the use of a trained
dog guide or service animal by a person or other legally protected class status. Any such
harassment of employees will not be tolerated by the City of Tukwila.
For the purpose of this policy, "sexual harassment" is unwelcome behavior of a sexual
nature that negatively affects terms and conditions of employment. Sexual harassment
includes(1)sexual advances and other verbal or physical conduct where submission to
the advances or conduct is made a term or condition of employment or is used as the
basis for employment decisions and(2)unwelcome verbal or physical conduct of a
sexual nature that interferes with an employee's work or creates a hostile, intimidating, or
offensive work environment.
Some examples of behavior that could constitute or contribute to sexual harassment
include but are not limited to:
• Unwelcome or unwanted flirtations,propositions,or advances. This includes
patting,pinching,brushing up against,hugging, cornering,kissing,fondling,
putting ones arm around another, or any other similar physical contact considered
unacceptable by another individual.
• Requests or demands for sexual favors. This includes subtle or blatant
expectations,pressures,or requests for any type of sexual favor accompanied by
an implied or stated promise of preferential treatment or negative consequences
concerning an individual's employment.
• Verbal abuse or kidding that is sexually oriented and considered unacceptable by
another individual. This includes comments about an individual's body or
appearance when such comments go beyond an isolated innocuous compliment;
a
Personnel Policies and Procedures
02.03.11
off-color jokes or offensive language; or any other tasteless, sexually oriented
comments,innuendoes, or offensive actions, including leering, whistling, or
gesturing.
(D I
• Participation in fostering a work environment that is generally intimidating,
hostile,or offensive because of unwelcome or unwanted sexually oriented
conversation, office decor, suggestions,requests, demands,physical contacts,or
attention.
For the purpose of this policy, "other harassment" (nonsexual)is defined as verbal or
physical conduct that denigrates or shows hostility or aversion toward an individual
because of such individual's protected status or characteristics as stated above that:
• Has the purpose or effect of creating an intimidating, hostile, or offensive work
environment; or
• Has the purpose or effect of unreasonably interfering with an individual's work
performance; or
(A • Otherwise adversely affects an individual's employment opportunities.
Some examples of behavior that could constitute or contribute to harassment include but
are not limited to: using epithets, slurs,or stereotypes; threatening, intimidating, or
engaging in hostile acts that relate to protected status or characteristics such as those
referred to above;jokes or pranks that refer to or denigrate a protected status; or placing
on walls,bulletin boards, or elsewhere on the work premises or circulating in the
workplace written or graphic material that denigrates or shows hostility or aversion
toward a person or group because of a protected characteristic.
Complaint Process
An employee who feels harassed should immediately tell the offending individual how
they feel and ask them to stop. If that does not work to stop the harassment, or if the
employee is uncomfortable confronting the offending individual, the employee should
report the incident promptly. A complaint can be made verbally or in writing to the
Human Resources Director. In addition or in the alternative, as the employee may wish,
the complaint may be brought to the attention of the City Administrator.
The complaint form available from the Department Director or Human Resources
Director may be used to file a written complaint hereunder. A harassment complaint will
be handled as follows:
226
Personnel Policies and Procedures
02.03.11
• Every complaint is to be reported promptly to the Human Resources Director or
to the City Administrator. Department Directors or supervisors who witnesses
harassment or receive a complaint of harassment must report the event
immediately to the Human Resources Director or the City Administrator.
• The complaint will be immediately investigated,normally by the Human
Resources Director, or their designee. However, choice of an investigator,level
of formality, and the procedures used in the investigation may vary,depending on
the nature of the allegations and full circumstances of the situation, including the
context in which the alleged incidents occurred.
• Confidentiality will be maintained throughout the investigatory process, to the
fullest extent practical and consistent with the law, the City's contractual
requirements, and the City's need to undertake a full investigation.
• There shall be no retaliation by the City,its officers,elected officials, supervisors,
or other employees toward any employee bringing a complaint in good faith or
cooperating with the investigation of a harassment complaint.
• Where the investigation confirms the allegations, the City will take prompt
corrective action and, where appropriate,discipline the offending individuals.
J Discipline may include verbal and written reprimands,professional counseling,
reassignment, or other appropriate action, up to and including termination. The
affected individuals will be informed of the outcome of the investigation.
• There may be instances in which an employee reporting harassment seeks only to
discuss the matter informally and does not wish the City to undertake an
investigation or take further steps. In such situations, the City may arrange some
informal mechanism for resolving the issues. However, an individual reporting
harassment should be aware that the City may decide it must take action to
address the harassment beyond informal means.
The City's Human Resources Director or designee shall be responsible for disseminating
information on the City's Policy Concerning Harassment, for developing training
programs and guidelines for preventing sexual or other forms of harassment, and for
investigating and resolving allegations of harassment.
All officers, supervisors, and managers (generally, "supervisors") are assigned
responsibility for implementing this policy,ensuring compliance with and knowledge of
its terns, and for taking immediate and appropriate corrective action if they witness
inappropriate behavior or receive a complaint. Supervisors must open and maintain
channels of communication to permit employees to raise concerns of sexual or other
workplace harassment without fear of retaliation, promptly stop any observed
harassment, and treat harassment matters with sensitivity,confidentiality, and objectivity.
}
227
�s
-a-
' Personnel Policies and Procedures
02.03.11
A supervisor's failure to cant'out these responsibilities may result in disciplinary action
up to and including termination.
EFFECTIVE: Immediately DATE:-412,-/ /°2i
APPROVAL:
Mayor or City Administrator um Resources Director
Revised: 02-17 dated 04/24/84;02.03.11 dated 01/17/952; 02.03.11 (B)dated 02/16/93;
02.03.11 (A)dated 01/6/95;02.03.11 (A)and(B)dated 1/16/01
)228
Co uNcm AGENDA S YNopsis
----------------------------------Initials--------------------------------- ITEMNO.
Meeting Date Prepared by M or's re'n'ew Council review
!L�
,02/13/17 EB c� A
Spec
C
ITEM INFORMATION
--TrAFF SPONSOR: EVIE BOYKAN �ORIGfNAL AGENDA DATE: 02/06/17
AGE�NDA I'I'Em TrrjJ-,, Recommendations for additional $50,000 assigned to the Human Services budget
CA'FEGORY E] Discussion Z Motion E] Resolution 7 Ordinance Ej BidAward 0 Public Hearin
,g [:] Other
Mtg Date AItg Date 02106117 Mt g Date
,g Date Nlig Date Alt Mtg Date Mig Date
S13ONSOR E]Council E]Major [:]HR ODCD E]Finanre [:].Fire [:]TS E]P&R E]Polue EjPW1 []Court
SPONSOR'S The City Council awarded the Human Services Division an additional $50,000 to help meet
SUJ\4.,��Ukl�y existing human service needs in the community. The Human Services Advisory Board met
and have developed recommendations for Council's review.
REVIEW-3D BY E] C.O.W. mtg. Z CDN Comm E]Finance Comm. E]Public Safety Comm.
7 Trans &Infrastructure E]Arts Comm. E]Parks Comm. Ej Planning Comm.
DATE: 1/23/17 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Human Services, Mayor's Office
COMMITrEE Unanimous Approval; Forward to Consent Agenda, February 6
COST IMPACT / FUND SOURCE
ExPENDj,ruRE,REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$50,000 $50,000 $50,000
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
_p2/13/17
MTG. DATE ATTACHMENTS
02/13/17 Informational Memorandum dated 01/05/17
Spreadsheet with agencies and totals
Memorandum to Mayor/City Administrator
Minutes from the CDN Committee meeting of 1/23/17
229
230
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods Committee
FROM: Evie Boykan, Human Services Manager
CC: Mayor Ekberg
DATE: January 5, 2017
SUBJECT: Human Services Advisory Board Additional Recommendations
ISSUE
City Council awarded the Human Services division an additional $50,000 for the 2017/2018
budget cycle. The Human Services Advisory Board met several times to make
recommendations on awarding increases for previously recommended agencies in addition to
proposing contracts to new agencies.
BACKGROUND
The Human Services Advisory Board met three times from November 2016 through January
2017 to consider allocations. Their deliberations included results of interviews with agencies,
review of their applications and staff recommendations.
ANALYSIS
Some of the recommendations reflect emphasis on employment opportunities. The new
agencies include Kona Kai's H.E.A.T. program, ANEW, Apprenticeship and Non-traditional
Employment for Women, and Puget Sound Training Center. Also supported was more financial
support for basic needs (Catholic Community Services, REACH day center, Meals on Wheels,
Volunteer Transportation, Sound Mental Health Path services, additional education from the
King County Bar Association and services for refugees and immigrants (Literacy Source and
Somali Youth and Family Club).
FINANCIAL IMPACT
Meetings with the agencies that received recommendations for additional support will be
delayed until City Council reviews the entire set of recommendations for the additional $50,000.
RECOMMENDATION
The Committee is being asked to approve the attached list of service providers and dollar
amounts recommended by the Human Service Advisory Board and forward this item to the
February 6, 2017 Consent Agenda.
ATTACHMENTS
Spreadsheet of Human Services Advisory Board Recommendations
Memorandum to Mayor and City Administrator
231
232
2017-2018$50K budget increase recommendations Amount Total award
1 ANEW 10,000 10,000
2 Catholic Comm Service-Emer Assistance 5,700 22,700
3 Kona Kai 10,000 10,000
4 KC Bar Foundation-Pro Bono 1,000 3,500
5 Literacy Source 10,500 10,500
6 PSOIC-Employment&Training 2,000 5,000
7 Renton Ecumenical-Hope Shelter 1,805 2,900
8 Somali Youth & Family Club-Case management 3,000 10,000
9 Sound Generations-Meals on Wheels 920 7,999
10 Sound Generations-Volunteer Transp. 812 2,860
11 Sound Mental Health (SMH)-PATH 2,000 151000
Total recommended 47,737 100,459
Total budget 50,000
Contingency 2,263
233
234
MEMORANDUM
DATE: JANUARY 13,2016
TO: MAYOR EKBERG,DAVID CLINE,CITY ADMINISTRATOR
CC: DEREK SPECK,ECONOMIC DEVELOPMENT ADMINISTRATOR
FROM: EVIE BOYKAN,HUMAN SERVICES MANAGER
RE: HUMAN SERVICES NON-PROFIT FUNDING RECOMMENDATIONS 2017/2018
The Tukwila Human Services Advisory Board completed their recommendations for 2017/2018 non-
profit funding. Our Advisory Board members have a wide-range of expertise in social services, awareness of
community needs and desire to fund services that support community health and stability. In addition to
many hours of dedicated reading and evaluation on their own, the board met with Human Services staff for a
total of four sessions and 12 hours. During that time, 50 proposals totaling$561,195 were considered. Three
additional programs were recommended for funding with $10,000 through the multi-jurisdictional parallel
process funding. In all, forty two program proposals were recommended for some level of funding. Five of
these were new programs (not funded by the City previously.)
Year-to-date, our requests for human services assistance show, that more residents are cost burdened,
paying commonly 50% or more of their income to maintain their housing. The number of homeless families
continues to increase and the number of affordable units of housing is decreasing as market trends point to
increased rents that for units close to the Light Rail. (Boulevard at South Station is charging$1420 per month
for a two bedroom).
The Board reviewed existing regional serving programs that continue to need funds from local
municipalities. These programs, while not customizing services to Tukwila residents, provide an integral part
of the regional human service infrastructure. Tukwila's recommended funding makes up only a small part of
what agencies need in order to keep programs afloat and continue serving our residents.
Each program was reviewed for content, completion, accessibility, fiscal soundness, current and past
performance. Staff provided input. Staff and Board members will be available for Committee and Council
discussions on these recommendations. We are happy to answer any questions regarding our process and the
attached recommendations.
NEW PROGRAMS RECOMMENDED FOR FUNDIN&
Communities in Schools—Liaisons—$3,000
This program, operating in Renton for many years,provides site coordinators to individual schools to assist
students who are at risk of school failure. Site coordinators provide services to address non-academic issues
which negatively impact student performance.
235
MEMORANDUM
Puget Sound Training Center—Employment and Training Services—$5,000
This program offers a comprehensive set of employment services to low income individuals,including
refugees and immigrants. The services included customized skills training,one on one case management,
career coaching,job placement assistance and workshops to improve life skills and job readiness.
Somali Youth and Family Club—Case Management—$10,000
This organization supports refugees and immigrants with services and connections to help support family
stability. They provide family engagement support,rent assistance and case management, civic engagement
and advocacy.
Kona Kai -$10,000
Kona Kai provides life skills and job training to unemployed young adults for careers in the hospitality and
food service industry. Students that enter their Hospitality,Education and Training program (H.E.A.T) also
receive 20 college credits and an accredited certification once completed.
ANEW- $10,000
Apprenticeship and Non traditional Employment for Women offers training, support services, employment
preparation for women and men. Their services includes the Trades Rotation Program and the Career
Connection program which offers wrap around employment services for men and women, focusing on
women,immigrant populations and people of color.
CONTINUING PROGRAMS:
South King Council of Human Services Capacity Building Project- $5,000
The purpose of this program is to help non-profits (like the Tukwila Pantry) develop their capacity, connect
funders to non-profits,and leverage technical assistance. This includes the areas of helping agencies with
grants and applications, advising on evaluations, outcomes, transitions and board development, as well as
research, data and strategic planning. The agency has been successful at increasing the visibility of South
King County non-profits with the philanthropic community. They are also a convener for the south end
cities and non-profits working on equity and social justice issues.
INFORMATION AND REFERRAL
Childcare Resources - $5,000
The agency provides information and referral to help families find appropriate child care. They also provide
training and technical assistance for childcare providers and community education regarding child care issues.
Crisis Clinic—2-1-1- $1,500
2-1-1 Community Information line specialists provide information and referral services to all King County
residents.
Crisis Clinic—24-hour Crisis Line - $2,620
The Crisis Line's trained and supervised volunteers provide emergency telephone intervention for residents in
crisis or emotional distress. As needed,callers can obtain direct linkage to emergency mental health services.
Crisis Clinic—Teen Link- $1,500
Teen Link offers an anonymous help line answered by supervised, teen volunteers, evenings from 6-10 pm,
providing a confidential, safe place for youth to seek comfort and support. Trained staff and youth
volunteers also offer Youth Suicide Prevention education in schools and youth serving organizations
throughout King County.
POSITIVE& HEALTHY FAMLY RELATIONSHIPS
236
MEMORANDUM
Institute for Family Development—PACT program- $21,600
PACT (Parents and Children Together) provides in-home counseling, skill building and support to high-risk,
low-income families not engaged in the CPS system. PACT therapists teach parents and children a wide
range of effective skills and helps family's access on-going informal and formal supports/resources to
maintain and continue improvements in family functioning and child well-being.
King County Sexual Assault Center—Comprehensive Sexual Assault Services - $8,300
The agency provides integrated services for sexual assault victims and their families, combined with
community and prevention education.
Lutheran Community Services -Angle Resource Center- $5,000
The Resource Center provides classes,information and referral,access to mental health services for refugees
and immigrants.
Renton Area Youth Services—School Based Youth- $55,092
Funding supports the presence of RAY's school based mental health services in all five Tukwila Schools.
Therapists work with students and their family members to address emotional and behavioral issues. Services
include individual and family counseling,social skills groups including a Latina life skills group.
Renton Area Youth Services—School Based Substance Abuse - $31,330
This program funds a full-time substance abuse counselor at Foster High School. District staff makes direct
referrals for intakes and assessments as well as Substance Abuse counseling and mental health counseling.
Sound Mental Health—Path Program - $15,000
The Path Program provides in-person outreach and engagement to homeless,mentally ill individuals. The
Path staff were extremely helpful during the motel siege in 2013. They receive referrals from Police,Human
Services, and other non-profits.
YWCA Children's DV Services—Children's Domestic Violence Program- $4,326
This program offers a 10-week education and skill based curriculum for children ages 3-18 and their non-
abusive caregivers. Services are delivered to families in their homes after the abuser has left the home and
caregiver and children have achieved housing safety.
SUPPORT FOR SELF SUFFICIENCY
Global to Local—$7,000
Global to Local, originally funded by Swedish Medical Center and the King County Public Health
Department has been providing services for several years to low-income populations to improve health
access, health status and grow leadership within a range of underserved and underrepresented communities.
Community Health Promoters engage with residents and introduce strategies promoting education,nutrition
and healthy living.
King County Bar Foundation—Housing Justice/Neighborhood Legal Clinics- $3,500
Free legal assistance is provided to low-income tenants facing eviction. Neighborhood legal clinics make legal
information and referrals available to low-income residents.
Refugee Women's Alliance—Family Support Case Management and Emergency Assistance -$21,200
ReWa provides case management.services to immigrant and refugee clients to help them access social services
and meet basic needs. These services include advocacy for services,barrier removal,housing assistance,
referrals to health,employment and social services,and assistance with system navigation. Funds for
emergency assistance are made available to eligible clients to meet their basic needs.
Sound Generations—Meals on Wheels - $7,999
237
MEMORANDUM
Meals on Wheels deliver frozen and liquid nutritional supplements to homebound seniors in King County.
The program's consistent contact also helps decrease social isolation,helping identify needs as they make
themselves known. Clients are primarily over 60 years of age or older and homebound due to illness or
disability.
Sound Generations—Volunteer Transportation- $2,860
Frail,medically and financially vulnerable seniors are served with volunteer transportation to medical
appointments. Program components include client intake and assessment, scheduling and dispatch,volunteer
recruitment, supervision and support,information assistance and advocacy and outreach.
SAFETY NET FOR URGENT AND BASIC NEEDS
Auburn Youth Resources—Outreach Program $2,500
The Auburn Youth Resources Outreach Program provides mobile outreach along Tukwila International
Boulevard corridor with the aim of building rapport and establishing relationships with homeless young
people. Outreach staff distributes food and emergency packs,provide case management and referral services
and help connect youth to housing and life skills support. Their goal is to transition young people off of the
streets and into safe and secure housing.
Catholic Community Services—emergency financial assistance - $22,700
The program provides financial assistance to low income families,seniors and adults that are experiencing a
financial crisis that impacts their housing stability. City funds are used for food and gas vouchers,bus tickets,
utility and rental assistance.
Children's Therapy Center- $6,750
Funding helps cover the cost of doctor prescribed and developmentally necessary pediatric, occupational,
physical, speech language and feeding therapy services;parent/caregiver training, special education,
playgroups, custom orthotics and other support services including interpreters and translators.
DAWN Community Advocacy& Crisis Line program - $4,000
One on one advocacy,peer support groups and youth prevention programs are offered to individuals and
families impacted by domestic violence.
DAWN Continuum Housing Services - $7,000
The agency provides a comprehensive continuum of emergency and-transitional housing that takes domestic
violence survivors from crisis homelessness to permanent housing.
Emergency Feeding Program - $2,000
A variety of nutritionally balanced meal packages are available through a network of 136 distribution sites.
These are available for individuals/families experiencing immediate hunger. This is not a duplication of food
bank services as the Emergency Feeding Program bags are only available on a one-time basis. EFP was
extremely helpful providing snack packs during the motel siege.
Health Point Dental Care- $4,550
This program provides affordable dental services to populations needing access to dental care.
Health Point Medical Care - $5,000
Health Point offers family practice, obstetric,pediatric medical services with supportive behavioral health and
case management programs to King County residents in need of care. Services are tailored to low income,
uninsured,minority and homeless families and individuals in King County.
Hospitality House - $5,000
Hospitality House provides shelter, food, case management and program services to homeless,single women
in South King County.
Multi-Service Center—Emergency Assistance- $45,000
238
MEMORANDUM
MSC provides another gateway to accessing emergency assistance. This is one of two agencies recommended
for those experiencing financial crisis. Given the demand for this support and the capacity issues with each
agency,multiple agency funding is deemed helpful for client accessibility. (See Catholic Community Services).
Multi-Service Center Emergency/Transitional Housing- $4,000
The Family Shelter Program provides temporary shelter and case management for homeless families. The
transitional housing program provides service enriched housing for families,women and men in recovery
from substance abuse.
Renton Ecumenical Association of Churches—Hope Shelter- $2,900
With increasing visibility of family homelessness, the Board chose to recommend the Hope Shelter, a day
shelter,underneath Renton City Hall. The day shelter provides daily meals,resources and case management
to homeless parents and their children.
South King County Public Health Mobile Medical Van-$2,000
The Mobile Medical van has been visiting the Tukwila Community once a month at the Church by the Side
of the Road. Adding dental services to their capacity will increase dental resources for uninsured homeless
individuals and will maximize their outreach capacity to uninsured individuals who are not receiving medical
care. They served 38 Tukwila individuals in 2013.
Tukwila Pantry- $35,000
The Pantry provides basic food services for low-income individuals and families.
Way Back Inn Transitional Housing- $9,000
Homeless children and families are provided with transitional housing. Three Tukwila housing units are
leased to the Way Back Inn to support a family's return to self- sufficiency.
YWCA Domestic Violence Advocate- $5,000
Comprehensives advocacy based counseling;safety planning and education are available to domestic violence
survivors and their children.
239
240
City of Tu kwi la
' City Council Community Development& Neighborhoods Committee
COMMUNITY DEVELOPMENT&NEIGHBORHOODS COMMITTEE
Meeting Minutes
January 23,2017-5:30 p.m. -Hazelnut Conference Room, City Hall
Councilmembers: Kathy Hougardy,Chair;Verna Seal, Kate Kruller
Staff: David Cline,Derek Speck,Rachel Bianchi,Evie Boykan,Stacy Hansen,Jack Pace,
Laurel Humphrey
Guests: Donal Botkin, Ezra Eickmeyer
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
11. BUSINESS AGENDA
A. 2017-2018 Human Services Contracts
Staff is seeking Council approval of seven two-year human services contracts for a variety of
social services. Funding for these was already approved by the City Council through the 2017-
2018 Biennial Budget as part of the Human Services Departmental proposal. Agreements
include:
• Catholic Community Services Emergency Assistance ($45,400)
• Renton Area Youth Services-Substance Abuse/Mental Health ($62,660)
• Renton Area Youth Services- RAYS school based counseling($110,184)
• Refugee Women's Alliance- Family support&case management($42,400)
• Multi-Service Center- Emergency assistance program ($42,400)
• Institute for Family Development- PACCT($43,200)
• Tukwila Pantry-Food bank($70,000)
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6,2017 REGULAR CONSENTAGENDA.
B. Human Services Advisory Board Recommendations for Additional Funding
During the 2017-2018 Budget Process the City Council allocated the Human Services Division
an additional $50,000. The Human Services Advisory Board recommends the following,which
includes both new and additions to existing agreements:
• ANEW(Apprenticeship and Nontraditional Employment for Women) ($10,000)
• Catholic Community Services Emergency Assistance ($5,700)
• Kona Kai ($10,000)
• KC Bar Foundation ($1,000)
• Literacy Source ($10,500)
• PSOIC Employment&Training($2,000)
241
Community Development&Neighborhoods Minutes.........................................................................................January23,2017
• Renton Ecumenical-Hope Shelter($1,805)
• Somali Youth&Family Club ($3,000)
• Sound Generations Meals on Wheels ($920)
• Sound Generations Volunteer Transportation (812)
• Sound Mental Health (PATH) (2,000)
UNANIMOUS APPROVAL.FORWARD TO FEBRUARY 6,2017 REGULAR CONSENT AGENDA.
C. Proposed Changes to Marijuana Retail Regulations
The City has received two unrelated requests to modify regulations to expand opportunities for
retail marijuana locations in the City. 1) Mr.Donal Botkin has asked the City to reduce the buffer
between marijuana businesses and parks to 100 feet(from the current 1000 feet)which is now
allowed by state law. Briscoe Parkin Kent limits potential locations within the TVS and HI Zones
even though the river provides a significant barrier. Staff supports this request. 2) Mr. Ezra
Eickmeyer has asked the city to either allow marijuana retail in additional zones or to create a
zoning overlay that would allow stores and could be applied to specific properties in the city.
Staff does not support this change at this time due to existing work plan priorities. Committee
members discussed the proposals and asked clarifying questions. Staff pointed out that House
Bill 1099 is currently in play and proposes to penalize cities that restrict marijuana stores
through forfeiture of liquor revenues. Councilmember Kruller requested that the item be
forwarded to the Committee of the Whole with no recommendation due to the nature of the
proposals, and the Committee agreed. She also requested information on the City of Kent's
position on the buffer reduction proposal. NO RECOMMENDATION. FORWARD TO FEBRUARY
13,2017 COMMITTEE OF THE WHOLE.
111. MISCELLANEOUS
Staff distributed copies of a preliminary work plan for the Committee and Councilmembers and staff
reviewed the items planned for the year ahead. While items are not listed in order of priority,
Councilmember Kruller requested that the item relating to source of income discrimination be
moved to number 1.
Adjourned 6:31 p.m.
Committee Chair Approval
Minutes by LH
Attached: Preliminary 2017 Community Development&Neighborhood Committee work plan as reviewed on
1/23/17
242
Co uNcm AGENDA S YNopsis
----------------------------------Initials--------------------------------- ITEMNO.
Meefin Mayor's revie
g Date Prepared by w Council review
02 j3L17 SH D1_ Spec
D
ITEM INFORMATION
STAFF SPONSOR:STACY HANSEN ORIGINAj_AGENDA DATE: 02/06/17
AGENDA ITEm TJTLE Human Services Contracts over$40,000.00
CATE;GORY E] Discussion E Motion n Resolution Ordinance BidAward 1:1 Public Hean.ng E] Other
Mtg Date Mtg Date 02106117 Mt
,g Date Mt Date
,g Date Mig Date Alltg Date Alit
SPONSOR oCouncil EMayor EJHR EIDCD E]Finance E]Fire [:ITS [:]P&R E]Pohce OPIF OCourl
SPONSOR'S Contracts over$40,000.00 need Council authorization for the Mayor's signature. Seeking
SUMMARY that authorization for the seven (7) attached Human Services Contracts for the 2017-2018
funding cycle. Each of these seven (7) contracts are over $40,000.00 for the life of the
contract (both years combined). These contracts were included in the Mayor's/Human
Services budget (previously approved) under professional services for 2017-18.
Riwa-7WED BY El C.O.W. mtg. E CDN Comm E] Finance Comm. Ej Public Safety Comm.
n Trans &Infrastructure E]Arts Comm. E]Parks Comm. n Planning Comm.
DATE: 1-23-17 CONMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Human Services, Mayor's Office
COMMITTEE Unanimous Approval; Forward to Consent Agenda, February 6
COST IMPACT / FUND SOURCE
EXPENDiTuitF_R.EQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$463,844 $463,844 $463,844
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17 �
MTG. DATE ATTACHMENTS
02/13/17 Informational Memorandum dated 1/17/17
Human Services Contracts covering 2017-2018
*Exhibits A and B for the ReWA and Catholic Community Svs. contracts were updated
after the CDN Committee and are in strike-thru underlined format in the packet*
Minutes from the CDN Committee meeting of 1/23/17
243
244
City of Tukwila
Allan Ekberg, Mayor
•. INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods Committee
FROM: Evie Boykan, Human Service Manager
BY: Stacy, Hansen, Human Services Coordinator
CC: Mayor Ekberg
DATE: January 17, 2017
SUBJECT: Human Services Contracts over $40,000
ISSUE
All contracts over $40,000 need Council authorization for Mayor's signature. These programs,
carefully reviewed and recommended by the Human Services Advisory Board are: Catholic
Community Services Emergency Assistance Program, Renton Area Youth and Family Services
Substance Abuse, Renton Area Youth Services School Based Counseling, Refugee Women's
Alliance, Multi-Service Center Financial Assistance, Institute for Family Development (PACT) and
Tukwila Pantry.
DISCUSSION
These contracts are executed in conjunction with our biennial budget for a two-year period, and the
funding has been approved as part of the larger Human Services budget for 2017-2018. The name
and the amount of the contracts are as follows: (Dollar amounts in parenthesis are for the two-year
duration of the contract. Total amount for all seven contracts, for both years = $463,844).
*Catholic Community Services—Emergency Assistance Program - $22,700 for 2017 and 2018 ($45,400)—
one-time financial assistance for rent/utility (paid to provider). *$5,700 increase from the $50k additional
award to the HS budget.
Renton Area Youth Services— Substance Abuse/Mental Health - $31,330 for 2017 and 2018
($62,660) —school-based substance abuse services.
Renton Area Youth Services— RAYS school Based Counseling - $55,092 for 2017 and 2018 ($110,184) —
school based mental health services.
Refugee Women's Alliance- Family Support & Case management- $21,200 for 2017 and 2018 ($42,400)
—case management, financial assistance support.
Multi-Service Center— Emergency Assistance Program - $45,000 for 2017 and 2018 ($90,000)—one-time
financial assistance for rent/utility(paid to provider).
Institute for Family Development— PACT- $21,600 for 2017 and 2018 ($43,200)— intensive, in-home
mental health services for families at risk.
Tukwila Pantry— Food Bank - $35,000 for 2017 and 2018 ($70,000) —food supplementation.
RECOMMENDATION
The Committee is being asked to review these budgeted contracts and forward this item to the
February 6, 2017 Regular Meeting Consent Agenda.
ATTACHMENTS
Seven contracts as listed above
245
246
City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as "the City," and Catholic Community Services,
hereinafter referred to as "the Contractor," whose principal office is located at 100 23`d Ave. S., Seattle,
WA 98144.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $22,700.00 for 2017 and $22,700.00 for 2018.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor,or any employee of the Contractor.
CA Revised 2012 Pagel of 6
247
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City. Should a court of competent
jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability
for damages arising out of bodily injury to persons or damages to property caused by or resulting from
the concurrent negligence of the Contractor and the City, its officers, officials, employees, and
volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's
negligence. It is further specifically and expressly understood that the indemnification provided herein
constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for
the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written.on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary,the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1-2013 Page 2 of 6
248
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance; self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving.five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement,will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1-2013 Page 3 of 6
249
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement,the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA CONTRACTOR
By:
Mayor, Allan Ekberg
Printed Name and Title:
ATTEST/AUTHENTICATED:
Address:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1-2013 Page 4 of 6
250
EXHIBIT A 2017-2018
Catholic Community Services—Emergency Assistance Program
Scone of Services to be Provided by Agency. The Agency shall furnish to residents of the City
of Tukwila, under the City's Human Services program, emergency financial assistance to low-income
residents to assist with meeting basic needs including shelter, utilities, etc.
1st Quarter
• Serve 5 unduplicated Tukwila households
• Provide 5 vouchers for financial aid
2nd Quarter
■ Serve 5 unduplicated Tukwila households
■ Provide 5 vouchers for financial aid
■ Include Tukwila specific narrative
3rd Quarter
• Serve 5 unduplicated Tukwila residents
• Provide 5 voucher for financial aid
4th Quarter
• Serve 4 unduplicated Tukwila residents
• Provide 4 vouchers for financial aid
• Include Tukwila specific narrative
• Submit demographics
• Submit outcomes results
I Funds will be used to pay for administration ($11,350 9-500) and $11,350 13,200 for CCS to use for
Tukwila specific appointments relating to shelter and utility needs up to $ 700 per unduplicated, one-
time assistance.
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance.
The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If
the Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to
meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Manager.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services,
such eligibility to require residence within the City, and shall provide services under this Agreement only
to eligible applicants.
CA Revised 1-2013 Page 5 of 6
251
EXHIBIT B
OPERATING BUDGET FOR 2017-2018
PLANNED QUARTERLY EXPENDITURES
Quarterly 3 6 9 12 Total
Expenditures
Billed on a quarterly basis. .
I $ 11,350.00 9500.00 for administrative costs, divided evenly and billed each quarter
$ 11,350.00 ' 2.00 for CCS direct assistance paid to rent/utility providers billed on a quarterly
$22,700.00 Total annual contract amount.
CA Revised 1-2013 Page 6 of 6
252
City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family
Services, hereinafter referred to as "the Contractor," whose principal office is located at PO Box 1510,
Renton, WA 98057.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed$31,330.00 in 2017 and$31,330.00 in 2018.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. . The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
253
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary,the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00.01
and shall cover liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
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B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and'all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason,the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant
for employment, or any person seeking the services of the Contractor to be provided under this
Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or
presence of any sensory, mental or physical handicap.
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255
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20
CITY OF TUKWILA CONTRACTOR
By:
Mayor, Allan Ekberg
Printed Name and Title:
ATTEST/AUTHENTICATED:
Address:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 2012 Page 4 of 6
256
EXHIBIT A 2017-2018
Renton Area Youth and Family Services—Substance Abuse/Mental Health
Scope of Services to be Provided byAgencX. The Agency shall furnish to residents of the City
of Tukwila, under the City's Human Services program; substance abuse and mental health services to 28
high school students in the Tukwila school district.
1st Quarter
• Serve 8 unduplicated Tukwila residents
• Provide 105 hours of youth treatment,case management, assessment, and groups
• Report number of non-Medicaid residents/hours
• Include Tukwila specific narrative
2nd Quarter
• Serve 7 unduplicated Tukwila residents
• Provide 135 hours of youth treatment,.case management, assessment and groups
• Report number of non-Medicaid residents/hours
• Include Tukwila specific narrative
3rd Quarter
• Serve 6 unduplicated Tukwila residents
• Provide 77 hours of youth treatment, case management, assessment and groups
• Report number of non-Medicaid residents/hours
• Include Tukwila specific narrative
4th Quarter
• Serve 7 unduplicated Tukwila residents
• Provide 75 hours of youth treatment, case management, assessment, and groups
• Report number of non-Medicaid residents/hours
• Include Tukwila specific narrative
• Submit demographics
• Submit outcome
Funds will be used to pay for personnel.
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance.
The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If
the Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to
meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Manager.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services,
such eligibility to require residence within the City, and shall provide services under this Agreement only
to eligible applicants.
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EXHIBIT B
OPERATING BUDGET FOR 2017-2018
PLANNED QUARTERLY EXPENDITURES
Month 3 6 9 12 Total
Expenditures
$31,330.00
Monthly request: January thru November$2,610.83 per month
December request: $2,610.87
CA Revised 2012 Page 6 of 6
258
City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family
Services, hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 1510,
Renton, WA 98057.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now,therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $55,092.00 for 2017 and $55,092.00 for 2018.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
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6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject,to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary,the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1-2013 Page 2 of 6
260
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed,color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status,political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
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261
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of 920
CITY OF TUKWILA CONTRACTOR
By:
Mayor, Allan Ekberg
Printed Name and Title:
ATTEST/AUTHENTICATED:
Address:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1-2013 Page 4 of 6
262
EXHIBIT A 2017-2018
Renton Area Youth and Family Services—Mental Health Counseling
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City
of Tukwila, under the City's Human Services program, school-based mental health services in all Tukwila
schools. Therapist will work with students and their family members to address a variety of emotional
and behavioral issues.
1st Quarter
■ Serve 41 unduplicated Tukwila residents
■ Provide 675 hours of counseling/case management/groups
■ Report number of non-Medicaid clients/hours
■ Include Tukwila specific narrative
2nd Quarter
■ Serve 25 unduplicated Tukwila residents
■ Provide 600 hours of counseling/case management/groups
■ Report number of non-Medicaid clients/hours
■ Include Tukwila specific narrative
3rd Quarter
■ Serve 14 unduplicated Tukwila residents
■ Provide 330 hours of counseling/case management/groups
■ Report number of non-Medicaid residents/hours
■ Include Tukwila specific narrative
4th Quarter
• Serve 30 unduplicated Tukwila residents
• Provide 395 hours of counseling/case management/groups
• Report number of non-Medicaid residents/hours
• Include Tukwila specific narrative
• Submit demographics
• Submit outcomes
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The
Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency
does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced
by the number of percentage points below the 90% level. At a 90% success rate,the Agency will be reimbursed at
100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances
beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown
reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human
Services Manager.
Funds will be used to pay for operating costs. .
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such
eligibility to require residence within the City, and shall provide services under this Agreement only to eligible
applicants.
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263
EXHIBIT B
OPERATING BUDGET FOR 2017-2018
PLANNED MONTHLY EXPENDITURES
Quarterly 1,2,3,4,5,6,7,8,9,10,11,12 Total Expenditures: $55,092.00
To be billed at$4,591.00 per month not to exceed $55,092.00 annually.
CA Revised 1-2013 Page 6 of 6
264
City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as "the City," and Refugee Women's Alliance,
hereinafter referred to as "the Contractor," whose principal office is located at 4008 Martin Luther King
Jr. Way S., Seattle, WA 98108.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now,therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed$21,200.00 for 2017 or$21,200.00 for 2018.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
265
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents;
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary,the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1-2013 Page 2 of 6
266
a
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race,religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity,marital status,political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1-2013 Page 3 of 6
267
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila,Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing parry in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA CONTRACTOR
By:
Mayor,Allan Ekberg
Printed Name and Title:
ATTEST/AUTHENTICATED:
Address:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1-2013 Page 4 of 6
268
EXHIBIT A 2017-2018
ReWA—Case Management and Financial Assistance
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City
of Tukwila, under the City's Human Services program, case management support services and emergency
financial assistance to prevent utility shut-off and eviction.
1st Quarter
• Serve 10 Tukwila residents
• Provide 75 hours of case management
• Include Tukwila specific narrative
2nd Quarter
■ Serve 10 Tukwila residents
■ Provide.75 hours of case management
■ Include Tukwila specific narrative
3rd Quarter
■ Serve 10 Tukwila residents
■ Provide 74 hours of case management
■ Include Tukwila specific narrative
4th Quarter
• Serve 10 Tukwila residents
• Provide 74 hours of case management
• Include Tukwila specific narrative
• Submit demographics
• Submit outcomes, results
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance.
The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If
the Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to
meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Manager.
Funds will be used to pay for personnel/operating costs ($14,200 44-, A8) and direct financial assistance
($7,000 10,000) to clients.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services,
such eligibility to require residence within the City, and shall provide services under this Agreement only
to eligible applicants.
CA Revised 1-2013 Page 5 of 6
269
x-
EXHIBIT B
OPERATING BUDGET FOR 2017-2018
PLANNED QUARTERLY EXPENDITURES
Month 3 6 9 12 Total
Expenditures
Administrative_ $2900.00 $-2800.00 $2900.00 $2900.0-0 $14,200 00:00
Not to exceed$3,550.00 per quarter
Direct Assistance billed as used for direct financial assistance to Tukwila residents $7,0004000.00
Total annual contract amount not to exceed $21,200.00
Direct Assistance and Administrative costs=not to exceed$21,200.00 annual lXAdministrativeeests--$11,200.00 be bored
at$2800.00 p
Dir-eet Assistanee eests—W,060.00 to be billed as used not to exeeed$10,000.00 in a ealefidar-year,
CA Revised 1-2013 Page 6 of 6
270
City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as "the City," and Multi Service Center, hereinafter
referred to as "the Contractor," whose principal office is located at PO Box 23699, 1200 S. 336" St.,
Federal Way, WA 98093.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now,therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $45,000.00 for 2017 or$45,000.00 for 2018.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
271
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1-2013 Page 2 of 6
272
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason,the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement,will not discriminate on the grounds of race, religion, creed, color,national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status,political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1-2013 Page 3 of 6
273
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term,condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA CONTRACTOR
By:
Mayor, Allan Ekberg
Printed Name and Title:
ATTEST/AUTHENTICATED:
Address:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1-2013 Page 4 of 6
274
EXHIBIT A 2017-2018
Multi-Service Center-Emergency Financial Assistance
Scope of Services to be Provided by Agency. The Agency shall furnish to residents of
the City of Tukwila, under the City's Human Services program, direct financial (paid to
provider) assistance for eviction prevention, utilities, water, sewer bills to help Tukwila
residents maintain their housing.
1st Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
2nd Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
3rd.Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
4th Quarter
• Serve 12 Tukwila households
• Provide 12 vouchers
• Include Tukwila specific narrative
• Submit demographics
• Submit outcomes, indicators and results
Funds will be used to pay for direct financial assistance (73% _ $33,000) and (27% _ $12,000)
administrative costs.
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract
performance. The Agency will be expected to meet at least 90% of the performance goals
(outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment
for services rendered under the agreement will be reduced by the number of percentage points
below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any
exceptions must be negotiated with the City. Exceptions may be made in cases where
circumstances beyond the Agency's control impact their ability to meet their service unit goals
and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are
made at the discretion of the City's Human Services Manager.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency
services, such eligibility to require residence within the City, and shall provide services under
this Agreement only to eligible applicants.
CA Revised 1-2013 Page 5 of 6
275
EXHIBIT B
OPERATING BUDGET FOR 2017--2018
PLANNED MONTHLY EXPENDITURES
Monthly 1, 2,3,4, 5, 6, 7, 8, 9, 10, 11, 12 Total Expenditures $45,000.00 annually
Funds will be used to pay for:
Direct financial assistance: (73% = $33,000.00) = approximately $2750.00 per month
Administrative costs: (27% = $12,000.00) _ $1000.00 per month
Not to exceed $45,000.00 annually.
CA Revised 1-2013 Page 6 of 6
276
City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as "the City," and Institute for Family Development=
hereinafter referred to as "the Contractor," whose principal office is located at 34004 16t Ave. S., Suite,
200, Federal Way,WA 98003.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now,therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $21,600.00 for 2017 and $21,600.00 for 2018.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
277
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary,the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall,cover, liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1-2013 Page 2 of 6
278
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice. -
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason,the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed,color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status,political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1-2013 Page 3 of 6
279
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
- proceeding is instituted to enforce any term of this Agreement,the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA CONTRACTOR
By:
Mayor, Allan Ekberg
Printed Name and Title:
ATTEST/AUTHENTICATED:
Address:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1-2013 Page 4 of 6
280
EXHIBIT A 2017-2018
Institute for Family Development—PACT(Parents & Children Together)
Scope of Services to be Provided byAgency. The Agency shall furnish to residents of the City
of Tukwila, under the City's Human Services program, an in-home counseling (including interpretation
service hours), skill building and support to high-risk, low-income families not engaged in Children's
Protective Services.
1st Quarter
• Serve 3 unduplicated Tukwila households
• Provide 85 hours of counseling, interpreting, case management
• Report number of duplicated individuals served in narrative
• Include Tukwila specific narrative
2nd Quarter
• Serve 2 unduplicated Tukwila households
• Provide 85 hours of counseling, interpreting, case management
• Report number of duplicated individuals served in narrative
• Include Tukwila specific narrative
3rd Quarter
• Serve 1 unduplicated Tukwila household
• Provide 60 hours of counseling, interpreting, case management
• Report number of duplicated individuals served in narrative
• Include Tukwila specific narrative
4th Quarter
■ Serve 2 unduplicated Tukwila households
■ Provide 74 hours of counseling, interpreting, case management
■ Report number of duplicated individuals served in narrative
Include Tukwila specific narrative
■ Submit demographics
■ Submit outcome data
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance.
The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If
the Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to
meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Manager.
Funds will be used to pay for operating costs.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services,
such eligibility to require residence within the City, and shall provide services under this Agreement only
to eligible applicants.
CA Revised 1-2013 Page 5 of 6
281
EXHIBIT B
OPERATING BUDGET FOR 2017-2018
PLANNED QUARTERLY EXPENDITURES
Quarterly 3 6 9 12 Total
Expenditures
To be billed $5,400.00 per quarter not to exceed $21,600.00 annually.
CA Revised 1-2013 Page 6 of 6
282
City of Tukwila Contract Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as "the City," and Tukwila Pantry, hereinafter referred
to as"the Contractor,"whose principal office is located at 3118 S. 140t' St., Tukwila, WA 98168.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $35,000.00 for 2017 or$35,000.00 for 2018.
I Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 6
283
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary,the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1-2013 Page 2 of 6
284
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keening and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason,the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1-2013 Page 3 of 6
285
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement t, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severabilitv and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA CONTRACTOR
By:
Mayor, Allan Ekberg
Printed Name and Title:
ATTEST/AUTHENTICATED:
Address:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1-2013 Page 4 of 6
286
EXHIBIT A 2017-2018
Tukwila Pantry—Food Bank
Scope of Services to be Provided by A eg_ncy. The Agency shall furnish to residents of the City of
Tukwila,under the City's Human Services program,basic food items to prevent nutritional/food insecurity.
1st Quarter
• Report number of unduplicated residents served
• Report pounds of food distributed
• Submit quarterly budget sheet
2nd Quarter
• Report number of unduplicated residents served
• Report pounds of food distributed
• Submit Tukwila specific narrative
3rd Quarter
• Report number of unduplicated residents served
• Report pounds of food distributed
• Submit quarterly budget sheet
4th Quarter
• Report number of unduplicated residents served
• Report pounds of food distributed
• Submit Tukwila specific narrative
• Submit outcome, indicators and results
• Submit demographics
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The
Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency
does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced
by the number of percentage points below the 90% level. At a 90% success rate,the Agency will be reimbursed at
100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances
beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown
reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human
Services Manager.
Funds will be used to pay for operating costs.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such
eligibility to require residence within the City, and shall provide services under this Agreement only to eligible
applicants.
CA Revised 1-2013 Page 5 of 6
287
EXHIBIT B
OPERATING BUDGET FOR 2017-2018
PLANNED QUARTERLY EXPENDITURES
Quarterly 3 6 9 12 Total
Expenditures
To be billed at$8,750 per quarter, not to exceed$35,000 annually.
CA Revised 1-2013 Page 6 of 6
288
City of Tukwila
City Council Community Development& Neighborhoods Committee
COMMUNITY DEVELOPMENT&NEIGHBORHOODS COMMITTEE
Meeting Minutes
January 23,2017-5:30 p.m. -Hazelnut Conference Room, City Hall
Councilmembers: Kathy Hougardy,Chair;Verna Seal, Kate Kruller
Staff: David Cline,Derek Speck,Rachel Bianchi,Evie Boykan,Stacy Hansen,Jack Pace,
Laurel Humphrey
Guests: Donal Botkin, Ezra Eickmeyer
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m.
1. ANNOUNCEMENT
11. BUSINESS AGENDA
A. 2017-2018 Human Services Contracts
Staff is seeking Council approval of seven two-year human services contracts for a variety of
social services. Funding for these was already approved by the City Council through the 2017-
2018 Biennial Budget as part of the Human Services Departmental proposal. Agreements
include:
• Catholic Community Services Emergency Assistance($45,400)
• Renton Area Youth Services-Substance Abuse/Mental Health ($62,660)
• Renton Area Youth Services- RAYS school based counseling($110,184)
• Refugee Women's Alliance- Family support&case management($42,400)
• Multi-Service Center- Emergency assistance program ($42,400)
• Institute for Family Development-PACCT($43,200)
• Tukwila Pantry- Food bank($70,000)
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6,2017 REGULAR CONSENT AGENDA.
B. Human Services Advisor r Board Recommendations for Additional Funding
During the 2017-2018 Budget Process the City Council allocated the Human Services Division
an additional $50,000. The Human Services Advisory Board recommends the following,which
includes both new and additions to existing agreements:
• ANEW(Apprenticeship and Nontraditional Employment for Women) ($10,000)
• Catholic Community Services Emergency Assistance($5,700)
• Kona Kai ($10,000)
• KC Bar Foundation ($1,000)
• Literacy Source($10,500)
• PSOIC Employment&Training($2,000)
289
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COUNCIL AGENDA SYNOPSIS
' ----------------------------------Initials--------------------------------- ITEMNO.
Meetin_u Date Prepared by Mayor's review Council review
• 02/13/17_ LM Spec
E
ITEM INFORMATION
STAFF SPONSOR: LYNN MIRANDA ORIGINAL AGENDA DATE: 02/06/17
AGENDA ITEM TITLE 2017 - 2018 Recycling Grant Acceptance
CATEGORY E] Discussion ®Motion E] Resolution ❑ Ordinance Bid Award E]Public Hearing ❑ Other
Mtg Date Mtg Date 02106117 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR NDCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PW ❑Court
SPONSOR'S Tukwila has received a grant for$76,944 from the King County Solid Waste Division to
SUMMARY implement Tukwila's Recycling Program to assist residents and businesses from 01/1/17
through 12/31/18. Council is requested to authorize the Mayor to sign an Interagency
Agreement with the King County Solid Waste Division so that the City may receive the
Waste Reduction/Recycling (WRR) grant.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm.
® Trans &Infrastructure ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 01/24/17 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMITTEE
COST IMPACT/ FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $76,944 $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17
MTG. DATE ATTACHMENTS
02/13/17 Informational Memorandum dated 1/20/17
Interagency Agreement for 2017 and 2018 between King County and the City of Tukwila
Minutes from the Transportation and Infrastructure Committee meeting of 01/24/17
291
292
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Jack Pace, Community Development Director h
BY: Lynn Miranda, Senior Planner
CC: Mayor Ekberg
DATE: January 20, 2017
SUBJECT: 2017-2018 King County Solid Waste Recycling Grant
ISSUE
Council approval is required to authorize the Mayor to sign an Interagency Agreement to receive
$76,944 in grant funding that King County Solid Waste Division has awarded to the Tukwila Recycling
Program.
BACKGROUND
Tukwila has received a Waste Reduction/Recycling (WRR) grant from King County Solid Waste to
support the Recycling Program's work from January 1, 2017 through December 31, 2018. A signed
Interagency Agreement is required to receive the funds.
Tukwila's Recycling Assistance Program operates exclusively through grant funding, without using
either City of Tukwila's General fund or Utility Funds. Tukwila has received the WRR grant for several
years through a formula based on its population and employment. The WRR grant provides part of
DCD's budget and is regularly included in the City's overall budget.
DISCUSSION
Waste Reduction/Recycling Grant (WRR)
The attached Waste Reduction/Recycling grant from the King County Solid Waste division totals
$76,944 for the 24-month grant period. A portion of the WRR grant funds will be used to provide the
required 25% match for the Coordinated Prevention Grant (CPG) from Washington State's
Department of Ecology. WRR grant funds are allocated as follows:
• Residential Recycling Collection Events - $5,000
Funds will be used to support events in Spring 2017 and 2018 to collect secondary
recyclables (i.e. "hard-to-recycle" goods such as tires, sinks, furniture, bulky yard debris,
etc.) from Tukwila and King County residents.
• Commercial/Multifamily Recycling - $56,000
The bulk of the WRR grant will assist Tukwila businesses on-site or through other methods
as they reduce waste, start, or improve recycling programs, purchase recycled products,
and use sustainable business practices. Staff will focus on sites with property managers and
multiple tenants, including some multi-family sites. We will also work with City of Tukwila
facilities and purchasing. Funding will support consultant assistance, Department of
Community Development staff hours, printed materials such a resource guide sent to all
businesses with their business license renewal, and support materials such as special
collection containers and bags.
ZADCD&PWUnfo Memo WRR Grant 2017.docx
INFORMATIONAL MEMO
Page 2
• Residential Program—Rain Barrels, Compost Bins, and Worm Bins - $8,000
The Recycling Program will purchase recycled plastic rain barrels and/or compost and worm
bins and distribute them to residents at reduced cost during the Residential Collection
Event.
• Residential Program— Tukwila Community Garage Sale - $4,000
The Recycling Program will also conduct the annual Tukwila Community Garage Sale to
encourage reuse and recycling among residents. Funding will be used to provide
advertising and disseminate information about the event and reuse of goods to the public.
• Compost Demonstration Garden -$3,944
Funds will be used to provide supplies for community gardeners at Gully Gardens to support
their use of the compost demonstration garden to make and use compost, as well as to fund
educational programs for the public at the site.
FINANCIAL IMPACT
None at this time. The WRR Grant does not require matching City funds.
RECOMMENDATION
Council is being asked to approve the Interagency Agreement for the Waste Reduction/ Recycling
(WRR) grant from King County Solid Waste Division for$76,944.00 and consider this item on the
Consent Agenda at the February 6, 2017 Regular Meeting. This action will authorize the grant funding
for Tukwila's Recycling Assistance Program through December 31, 2018.
Attachment: Interagency Agreement for 2017 and 2018 with King County
294\DCD&PW\Info Memo WRR Grant 2017.docx
CONTRACT #5902881
INTERAGENCY AGREEMENT FOR 2017 and 2018
Between
KING COUNTY and the CITY OF TUKWILA
This two-year Interagency Agreement"Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Tukwila, a municipal corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively,the
County and City will be referred to as "Party"or"Parties."
PREAMBLE
King County and the City of Tukwila adopted the 2001 King County Comprehensive Solid Waste
Management Plan, which includes waste reduction and recycling goals. In order to help meet these
goals,the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King County Comprehensive Solid Waste Management
Plan. This program provides funding to further the development and/or enhancement of local waste
reduction and recycling projects and for broader resource conservation projects that integrate with waste
reduction and recycling programs and services. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms are discussed in the Grant
Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the
budget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE.
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Tukwila by the County for waste reduction and recycling programs and/or services as outlined in
the scope of work and budget attached as Exhibit A.
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II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2017 and 2018 shall not exceed $76,944.
2. This Agreement provides for distribution of 2017 and 2018 grant funds to the City. However,
grant funds are not available until January 1,2017.
3. During this two-year grant program,the City will submit a minimum of two,but no more than
eight(8),progress reports to the County in a form approved by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form
which is attached hereto as Exhibit E,and incorporated herein by reference,unless the City
has a spreadsheet similar to the Expense Summary form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The city shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight(8)progress reports and requests for
reimbursement during the two-year grant program,they shall be due to the County on the last day
of the month following the end of each quarter-April 30, July 30, October 31, January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31, 2019.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by January 31,
2018 and March 31, 2019.
Regardless of the number of progress reports the City chooses to submit, in order to.secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2018 and January 2019, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six (6)months of completion of the project(s) outlined in the scope of work,but no
later than June 30,2019.
296 2
5. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County,the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, rules and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures,and the
County neither incurs nor assumes any responsibility for the City's bid, award or contracting
process.
7. During the performance of this Agreement,neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory,mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
8. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include,but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County,to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6)years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County
and/or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than$1,000 and is
purchased with grant funds from King County for a total period of three(3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2021.
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12. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and/or"text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request,the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced,provided that the County credits the
City for the materials.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty(30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty(30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County,the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Attachment A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. This project shall be administered by Lynn Miranda, Senior Planner, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of$10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than$10,000 per year,that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
298 4
2. The City of Tukwila's budgeted grant funds for 2017-2018 are $76,944.
3. Within forty-five (45) days of receiving a request for reimbursement from the City,the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made,this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets,'case studies, etc.),or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Tukwila" and/or "text provided courtesy of the City of Tukwila."
5. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing,the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Lucy Auster,Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2017 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2017, and shall terminate on
June 30,2019. The City shall not incur any new charges after December 31, 2018. However, if
execution by either Party does not occur until after January 1,2017,this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1, 2017
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section ILA of the Agreement.
5 299
IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part,for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty(30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1)the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and(2)the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits,penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims")
brought against the County arising out of or incident to the City's execution of, performance of or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film,tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright,patent, trademark,trade name, and/or
otherwise results in unfair trade practice.
300 6
VII. INSURANCE
A. The City,at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents,representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury,personal injury, and property damage. If the policy has an aggregate
limit, a$2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C,unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
7 301
XI. NOTICE
Any notice required or permitted under this Agreement shall be d sufficiently given or served if sent to
the King County Solid Waste Division and the City at the addresses provided below:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104-3855
If to the City:
Lynn Miranda, Senior Planner, or a provided designee
City of Tukwila
6300 Southcenter Boulevard
Tukwila, WA 98188
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
Cit-V King County
BY
(Title) Pat D.McLaughlin,Director
Solid Waste Division
For Dow Constantine,King County Executive
Date Date
302 8
Exhibit A
CITY OF TUKWILA 2017-2018 WR/R GRANT
Scope of Work
A. Basic Information
1. City of Tukwila
2. Waste Reduction and Recycling (WR/R) grant program
3. Contact Information:
Lynn Miranda, Senior Planner
City of Tukwila
6300 South center Boulevard
Tukwila, WA 98188
206.433.7162 (phone)
206.431.3665 (fax)
Lynn.Miranda @TukwilaWa.gov
4. The City of Tukwila will work with a consultant to implement a business and multi-family
recycling assistance program for 2017-2018. We plan to use Olympic Environmental
Resources to operate our Special Recycling Event. There are also several residential
programs we will be continuing to support. The WR/R grant will also fund labor costs for
Tukwila staff that work on and manage all WR/R-funded programs and tasks.
S. Budget: $76,944 Total, including:
Task 1. Residential Recycling Collection Events $5,000
Task 2. Commercial/Multifamily Recycling $56,000
Task 3. Residential Program—Rain barrels, $8,000
Compost Bins, and/or Worm Bins
Task 4. Residential Program—Tukwila $4,000
Community Garage Sale
Task 5. Compost Demonstration Garden $3,944
B. Scope of Work
Task 1: Tukwila Residential Recycling Collection Events (RCE)
a. Consultant
Olympic Environmental Resources
b. Schedule
Spring, 2017 and 2018
c. Program/Project Specifics
• Total number of events-Two
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CITY OF TUKWILA 2017-2018 WR/R GRANT
• Materials to be collected:
- Appliances
- Refrigerators and Freezers*
- Ferrous Metals
- Non-ferrous Metals
- Tires*
- Mattresses
- Styrofoam
- Lead Acid Batteries
- Household Batteries
- Porcelain Toilets and Sinks*
- Propane Tanks*
- Cardboard
- Reusable Household Goods
- Textiles
- Used Motor Oil
- Used Motor Oil Filters
- Used Antifreeze
- Used Petroleum Based Products
- Electronic Equipment
(*User fees apply)
• The following educational materials will be distributed:
- Information on City Recycling Programs
- Local Hazardous Waste Management Plan Educational Materials produced by
King County Department of Natural Resources
- Other educational materials as appropriate.
• Event promotional methods:
- Promotional flyer mailed directly to Tukwila residents, and placed in info
stands at City Hall sites and Tukwila Community Center.
- Notices on Tukwila's website, social media, and cable channel (if available),
and "Tukwila Reporter" community newspaper
- Publicizing the event through the King County Solid Waste Division
Promotional Activities.
• Event staffing
- Key personnel will include City staff, consultant staff, and volunteers.
Experienced qualified individuals will fill the event greeter, education
personnel, and traffic control personnel positions.
d. Performance and Impact Objectives
The City plans to send out approximately 9,500 promotional flyers to Tukwila
households per event and publicize the event through King County promotional
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304
CITY OF TUKWILA 2017-2018 WR/R GRANT
activities, including County websites and telephone assistance. The City of Tukwila's
population is approximately 19,600.
By collecting the materials listed above,they will be diverted from the waste stream and
processed for recycling and reuse. The events will also provide an opportunity to recycle
moderate risk waste. Public Health —Seattle & King County, the City of Tukwila, and
Washington State Department of Ecology will pay for event expenses as well.
By hosting Recycling Collection Events, Tukwila can reduce the amount of recyclable
material going to the local landfill. Based on prior residential collection events, the City
expects that approximately 400 to 500 households will actively participate each year by
bringing recyclable materials to the event for proper disposal and recycling. This is
expected to result in approximately 20-25 tons of material diverted from the local waste
stream for recycling per year.
In addition to diverting materials from the City waste stream, attracting residents to
events provides an opportunity to distribute educational material on City and King
County recycling programs. The educational materials can enhance the knowledge of
residents regarding recyclable materials, demonstrate the range of recycling
opportunities, and improve behavior in the purchase, handling, and disposal of
recyclable materials.
e. Evaluation
• Number of vehicles attending
• Volume of each material collected
• Event cost by budget category
• Graphic or tabular comparison of 2017 and 2018 volumes and vehicles with prior
years' events
f. Budget: $5,000 for 2017/18
2017/18 2017 2018
Task 1:Tukwila Residential Task Total Task Total Task Total
Recycling Collection Events $5,000 $2,500 $2,500
Consultant* —Administration/ $2,000 $1,000 $1,000
Event Staffing/Graphics
Consultant—Materials Hauling $2,500 $1,250 $1,250
cost**
Event Supplies $500 $250 $250
*Hourly rates for contracted staff are as follows: Project Manager-$70.00 and Event Staff-$55.00.'
** Includes scrap metal, appliances,tires, styrofoam
WR/R funds will provide the 25% required match for the State of Washington
Department of Ecology's Coordinated Prevention Grant, which will fund the remaining
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CITY OF TUKWILA 2017-2018 WR/R GRANT
75% of the Recycling Program's portion of event. Funding also comes from the Tukwila
Fire Department and the Local Hazardous Waste Management Program
Task 2: Commercial/Multi-Family Recycling'
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Consultant
The City of Tukwila will work with a consultant/recycling technical assistance
specialist.
C. Schedule
First quarter, 2017—December 31, 2018
d. Program/Project Specifics
Business Outreach/Technical Assistance
The City of Tukwila will provide technical assistance to help businesses, including
City of Tukwila facilities and some multi-family complexes, start, or improve
recycling programs, waste prevention and purchase of recycled products either by e-
mail, telephone, mail, or on-site visits.
City of Tukwila staff, assisted by a Business Recycling and Waste Prevention
Specialist (consultant to the City of Tukwila)will respond when individual businesses,
multi-tenant properties and property managers request assistance. We expect to
generate requests for recycling assistance by providing information about business
recycling services on the City of Tukwila's website, and by including information about
City-sponsored recycling programs in the "Tukwila Reporter," and with business license
mailings. We will send targeted postcards (and emails as possible) to Tukwila
businesses, advising them of free recycling service and technical assistance. We will
offer free desk-side recycling containers made of recycled plastic as an incentive to
businesses that start or improve recycling/waste reduction/stewardship programs.
We will strive to improve recycling, waste reduction and environmentally-preferable
purchasing practices at City of Tukwila facilities, and at City-sponsored events for the
public.
We will highlight outstanding business recycling programs throughout Tukwila
through "Tukwila Green Works" and "Tukwila Business Recycler of the Year"
programs. If other opportunities arise, we will adjust the work plan for greatest
effectiveness. Timely, scheduled telephone follow-up will be provided to all
businesses reached for technical assistance either by the staff project manager or
the consultant.
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CITY OF TUKWILA 2017-2018 WR/R GRANT
We will assist businesses with recycling, waste prevention and purchasing of recycled
content goods, and, when possible, also furnish information about product
stewardship, and conserving other resources used in typical business activities. We will
give them information about recycling onsite, as well as proper offsite
disposal/recycling of electronics and mercury bulbs. By contacting companies directly
with individualized information we hope to prepare and motivate businesses to change
and improve their solid waste behaviors. -
Tukwila's solid waste contract with Waste Management includes embedded
commercial recycling. We will work with Waste Management and other recycling
companies to increase signups. We will continue to coordinate with King County's
Business Recycling Program by working with any Tukwila business that is referred to
us, and to participate in the Solid Waste Division's industry, topic, or area-specific
campaigns.
Promotion/Education
We plan to promote non-residential recycling and waste prevention by through a
variety of activities, including a selection of the following:
• Recycling information on Tukwila's website
• Informational materials promoting non-residential recycling and proper disposal
of electronics, mercury bulbs, other hazardous materials.
• "Tukwila Green Works" program to recognize outstanding business
performance.
• "Tukwila Business Recycler of the Year" award to stimulate interest in recycling
• Purchase, distribute additional recycled content promotional materials (i.e. pens,
pencils)
• Update and distribute "Tukwila Business Recycler" pamphlets with business
license renewals and to individual businesses.
• Purchase and distribute desk side recycling containers free of charge as an
incentive for businesses to begin or upgrade recycling programs.
• Materials, such as in-unit collection bags or educational flyers, may be purchased
for multi-family complexes.
• Bill inserts.
We will coordinate our promotion/education activities with King County's resources
and programs as appropriate.
e. Performance and Impact Objectives
• Increase awareness among Tukwila businesses of the benefits of recycling and
the technical assistance which the City offers.
• Increase awareness of and support for,product stewardship.
• Work with businesses and multi-family complexes to sign up for recycling
services, including the free recycling services offered via contract with Waste
Management, and to down-size garbage service to save money and/or be more
environmentally friendly.
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CITY OF TUKWILA 2017-2018 WR/R GRANT
• Expand the number of businesses.and multi-family complexes who sign up for
recycling and ultimately improve waste diversion.
• Reduce waste produced by businesses, and ensure that businesses are recycling
the correct items onsite, and bringing other items, such as computers,to proper
recycling facilities.
• Distribute approximately 4;000 "Tukwila Business Recycler" pamphlets directly
to Tukwila companies via business license renewal mailings to give information
about recycling resources and generate requests for technical assistance.
• Assistance to at least 50 businesses, including at least 20 on-site visits.
• Assistance to at least 5 multifamily complexes, including distributing materials to
facilitate recycling, such as bags.
f. Evaluation
• Follow-up with selected businesses and/or multi-family complexes to see if they
have implemented program changes and to determine which assistance
measures were the most helpful in changing recycling-related behaviors.
• Keep data including:
- the number of businesses and/or complexes assisted
- type of assistance provided (mail, e-mail, on-site, other)
- a list of business names, addresses, contact persons, and telephone numbers
(and other business data) for the businesses assisted;
g. Budget: $56,000 for 2017/18
Total 2017 2018
Task 2: Commercial/ Task Total Task Total Task Total
multi-family assistance $56,000 $28,000 $28,000
Consultant $40,000 $20,000 $20,000
Staff/administrative $5,000 $2,500 $2,500
Supplies/Materials $7, 000 $3, 500 $3, 500
(containers, bags, etc)
Printing/Distribution $4,000 $2,000 $2,000
Task 3: Residential Program — Rain barrels, Compost Bins, and/or Worm Bins
a. Project Manager
Lynn Miranda, Senior Planner,,City of Tukwila
b. Consultant
We will work with Olympic Environmental Resources to distribute rain barrels,
compost bins, and/or worm bins during Residential Collection Events.
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CITY OF TUKWILA 2017-2018 WR/R GRANT
C. Schedule
Rain Barrels, compost bins, and/or worm bins to be sold in 2017 and 2018.
d. Program/Project Specifics
Rain barrels, compost bins, and worm bins are popular green gardening products for
Tukwila residents. In prior years, the City has offered rain barrels and compost bins
for residents at significant subsidy. Each item has been well-received, and has
increased composting (compost bins) or water conserving (rain barrel) behaviors
among Tukwila residents, as well as awareness of recycled content goods. Recently,
there has been expressed interest in worm bins from City residents. This project will
make it easier for Tukwila residents to buy and use recycled-content rain barrels,
compost bins, and worm bins to conserve water, and practice other green gardening
activities.
Grant funds will be used to buy barrels and/or bins, and work with a contractor to
sell the barrels and/or bins at the annual RCE.
e. Performance and Impact Objectives
• Encourage greater awareness and use of water conservation and green
gardening strategies by(single-family) Tukwila residents
® Help home gardeners to acquire and use recycled-content gardening equipment
(i.e. recycled plastic rain barrels)
Buy approximately 90 recycled plastic rain barrels and 40 worm and/or compost
bins to sell to Tukwila residents at a reduced cost
Divert plastic from the waste stream
• Promote the use of recycled content products
Tukwila will purchase recycled plastic rain barrels and/or compost and worm bins,
and sell them at a 50 to 60 percent discount to Tukwila residents at Residential
Recycling Collection Events (RCE) in 2017 and 2018. To encourage purchase and use,
we will charge the residents a reduced fee of approximately $35 per rain barrel and
$25 per compost or worm bin. The City will publicize the distribution event(s)
through its Residential Collection Event (RCE) mailing to.all Tukwila residents.
Each recycled plastic rain barrel weighs approximately 40 pounds, and diverts
approximately twice that amount (80 pounds) from the waste stream., We expect to
sell all the bins. This will divert a significant amount of plastic from the waste stream
and demonstrate clearly the use of a high-quality product made from recycled
content. In addition to encouraging market development for plastics, distributing
rain barrels encourages Tukwila residents to conserve water for reuse in the lawn
and garden, and reduces surface water runoff.
The home compost and worm bins will complement the educational intent of
Tukwila's Compost Demonstration Garden. The bins will provide the means for
residents to compost at home, make and use a valuable soil amendment.
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CITY OF TUKWILA 2017-2018 WR/R GRANT
f. Evaluation
• Track number of rain barrels, compost bins, and/or worm bins.distributed to
residents.
• Sample email survey of rain barrel, compost bin, and/or worm bin purchasers to
determine use levels.
g. Budget: $8,000 for 2017/18
2017-2018 2017 2018
Task 3: Residential Task Total Task Total Task Total
Programs- Rain barrels, $8,000 $4,000 $4,000
Compost bins &Worm bins
Consultant-sale of barrels $1, 000 . $500 $500
& bins+ barrel storage
Supplies- Rain barrels and $7,000 $3,500 $3,500
worm bins*
*90 rain barrels @ $60 each=$5,400&40 worm bins @$40 each =$1,600
Task 4. Residential Program - Tukwila Community Garage Sale
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Schedule
Summer, 2017 and 2018
C. Program/Project Specifics
WR/R funds will support Tukwila's recycling and reuse-oriented Community Garage
Sale. Tukwila residents will hold garage/yard/rummage sales at their homes across
Tukwila during one summer weekend. Tukwila will use WR/R funding to provide
resources for staffing, advertising, and information about the event and reuse of
goods to be disseminated to the public.
d. Performance and Task Objectives
• Support recycling, reuse of household goods, and waste prevention by
supporting an event, such as the community-wide "garage sale" for Tukwila
residents, and updating recycling information on the City of Tukwila website.
• Promote -reuse and recycling of goods by Tukwila residents who hold
garage/yard/rummage sales at their homes
• Raise awareness of reuse and recycling among the public that shops at Tukwila
Community Garage Sale sites throughout the community. .
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CITY OF TU KW I LA 2017-2018 W R/R GRANT
e. Evaluation
• Track number residents participating in Community Garage Sale.
• Survey all participants in the Community Garage Sale to see their satisfaction
with the Community Garage Sale, and to gauge their interest in future
recycling/waste prevention programs and activities.
f. Budget:$4,000 for 2017/18
2017-2018 2017 2018
Task 4. Community Task Total Task Total Task Total
Garage Sale $4, 000 $2, 000 $2,000
Printing, distribution, and $3,000 $1,500 $1,500
advertising
Staff costs $1,000 $500 $500
Task 5: Compost Demonstration Site
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Schedule
Spring/Summer, 2017 and 2018
C. Project Background/Description
During 2014, Tukwila built and installed a new compost demonstration garden at a
site adjacent to Gully Gardens community garden at Riverton Park. The new
compost site replaced the 15+ year old compost demonstration garden formerly
located at the Tukwila Community Center. During the 2017-2018 grant period, we
plan to provide supplies for the community gardeners at Gully Gardens to facilitate
their using the compost garden to make and use compost. We hope to hold
educational programs for the public at the site, if possible.
d. Performance and Task Objectives:
Make it easier to use Compost Demonstration Garden for public education and
composting.
e. Evaluation
• Track number of residents participating in any educational programs that take
place at the site.
• Survey all participants to see their satisfaction with any educational events, and
to gauge their interest in future composting programs and activities.
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CITY OF TUKWILA 2017-2018 WR/R GRANT
f. Budget: $3,944 for 2017/18
2017-2018 2017 2018
Task 5: Compost Demonstration Site Task Totals
Staff and materials $3,944 $2,000 $1,944
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Exhibit B
2017-2018 Grant Guidelines
Program Eligibility:
Grant funds may be used for a variety of Waste Reduction&Recycling(WR/R)-related programs,
including residential and commercial waste reduction and recycling education programs,business
assistance programs, and special recycling events. Cities may also use their funds on broader resource
conservation programs, as long as they are part of an overall WR/R program. Cities may choose to use
their funding on one program or a combination of programs. For WR/R program ideas,please refer to
the lists below.
Please note these lists are not exhaustive,but merely intended to provide some guidance on what
is/isn't eligible. Cities may also refer to the currently adopted King County Comprehensive Solid
Waste Management Plan for direction in program development. If you are unsure if your
proposed program is eligible for funding,please contact Lucy Auster at 206-477-5268 or
lucy.auster(a-kingcounty.gov.
Eligible for funding:
• School WR/R education/implementation programs
• Kitchen food waste composting programs
• Reusable bag promotions
• Yard waste subscription promotions
• Outreach at community events
• Promoting new and existing WR/R programs through media,mail, and social networking
• Business recognition programs
• Recycling Collection Events (RCEs), including collection of tires and mattresses
• Household battery collection and recycling(no lead-acid batteries)
• Business and residential WR/R education and communications
• Product stewardship initiatives- could be education programs or working with other
agencies/organizations/businesses to implement programs
• City recycling programs and facilities
• Videos promoting WR/R programs
The following are eligible for funding on a case-by-case basis, as long as part of an overall WR/R
program. However,the County would not provide reimbursement if,for example, all of a city's
grant dollars were used to sell/give away rain barrels or distribute compact fluorescent light
bulbs.
• Water conservation- i.e. rain barrels
• Energy conservation
• Water quality: integrated pest management; catch basin filters
• Demonstration gardens; interpretive signage; recycled-content park furnishings
2017-2018 WR/R Grant
313
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including, but not limited to:
>Treated wood.
>Paint
>Lead acid batteries
> Oil, gasoline, and antifreeze
>Fluorescent lights
• Household Hazardous Waste (HHW) education programs
Cities should pursue funding for HHW collection or education programs through the King County
Local Hazardous Waste Management Program (LHWMP)or the Washington State Department of
Ecology Coordinated Prevention Grant(CPG)Program.
Grant Administration: _
Requests for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle,due no
later than March 20, 2018 and March 19, 2019. However,cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form(Attachment A)must be
used when submitting requests for reimbursement.
By the 5'working day of January 2017 and January 2018, cities must notify the Solid Waste
Division (SWD) of their total expenditures for work that has been completed tb-date,but for
which requests for reimbursement have not yet been submitted.
Progress and Final Reports:
Progress reports describing program activities, accomplishments, and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant-funded
activities is due with the final request for reimbursement. If,however,the city does not have the
results of its program evaluation by the end of the grant cycle,the final narrative report may be
submitted no later than six months after the end of the grant cycle (June 30, 2019). (Note: The final
request for reimbursement would still need to be submitted by March 19, 2019.)All progress and final
reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments:
Formal amendments to grant Interagency Agreements (IAAs)are not necessary unless the city wishes
to make significant changes to its scope of work and/or budget. In general, a significant change would
be one in which the city wishes to add or delete a task from their scope of work. A minor change, such
as moving dollars between tasks, would only require written notification, which may be submitted via
e-mail. However,the city should contact SWD when considering changes to their scopes and budgets
to determine if a formal amendment is needed.
2
314
Exhibit D
BUDGET SUMMARY REPORT FORM
2017-2018 Waste Reduction c& Recycling Grant Program
City: Date:
Address: Phone:
Invoice#:
Report Period:
Preparer's Name: Contract#:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date: $ -
Amount remaining for completion of interlocal: $ -
Scope of Work Current Amount
Task Description Budget Quarter Previously Remaining
# (Task/title) Costs Invoiced Balance
1 $ -
2 $ -
3 $ -
4 $ -
5 $ -
6 $ -
7 $ -
TOTALS $ - $ - $ - $ -
For King County Use
Contract# 0
Project 1126942 Org 720122 Exp.Account 54150 Task 22.000
Purchase Order# Requisition# Receipt
Supplier# Supplier Pay Site Invoice# Payment Type
Total charges this period are approved for payment: $
Project Manager: Date
315
Bing County Waste Reduction Recycling Grant
2017/2018 Grant Cycle
City of
Reimbursement Request #
Date
Contract #
Expense Summary Form
Exhibit E
r e . ' cc ' -..,. - "44,14a#3.
, "'Aleg-01,
os* . --, ....- .,-A, • .„. . , . 1.1 v . ,
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- - - " c •••••.Wortnit
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T . ....,-... An", „ ..• ,
5.,V.V yr .rst.' .• lardirn.4-Tiese , , 0,
• •
•
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• City of Tu kwi la
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
January24,2017-5:30 p.m. -Foster Conference Room, 6300 Building
Councilmembers: Kate Kruller, Chair;Joe Duffie, De'Sean Quinn
Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labartara, Rose Warren, Katie
Wendel, Lynn Miranda, Dave Sorensen, Ryan Larson Peter Lau, Laurel Humphrey
h meeting to order at :30` .m.
CALL TO ORDER: Chair Kruller called the e g � � p
1. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Award: 2017-2018 Recycling
Staff is seeking Council approval fo tf�h -ayor to enter into n interagency agreement with
the King County Solid Waste Division`to accept$}76,944 m gra�,funding for the 2017-2018
Tukwila Recycling Program. Funding for this cycle w lhbe distribuu d as follows:
• \E errt 5s 000
Residents l RecychinglCollect bn $ ,
• Co�ercial/Multifa�mrly Recyc`ling,. $56,000
•
Residential Progra�/ -Rain Barrels,Compost Bins and Worm Bins: $8,000
• Reside tial�Program `-�ukwi�lasCommunity Garage Sale: $4,000
• Compost em- onstration,Garden:$31944
The ukwila Rec clip Pro rare is 100% rant funded and includes residential and business
% y� g N g
cycling opportunities�andother special collection events. UNANIMOUS APPROVAL.
F'ORWARD TO FEBRUA�tY 6,201 ,REGULAR CONSENT AGENDA.
B. Trans o atron Demand Mana ement Grant Pro ram Update
Staff updated
Committee on the Transportation Demand Management (TDM) Program
(formerly CommuleTnp/Reduction) Small Grant Program. TDM has an additional $26,000 in
federal and state grantvfunding available for minor capital improvements and small employer
assistance to decrease drive-alone time in the city. Enhancements such as bike racks,
wayfinding signs, and benches are eligible along with small employer transportation
management assistance. Projects will be funded at a maximum of$5,000,and applications for
the program were open through January 31. Committee members suggested coordinating with
bike groups such as Cascade Bicycle Club to receive additional input on locations. DISCUSSION
ONLY.
317
318
COUNCIL AGENDA SYNOPSIS
' ----------------------------------Initials--------------------------------- ITEMNO.
Meeting Date Prepared b Ma or's revieml I Council review
• 02/13/17_-- BG C)L-& Spec
F
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/06/17
AGENDA ITEM TITLE 53rd Ave S Improvement Project
Right-of-Way Supplemental Agreement No. 2 with KPG
CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ BidAsvard ❑ Public Hearing ❑ Other
Mtg Date Mtg Date 02106117 Mtg Date Mt Date Mtg Date Mt Date Mtg Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW
SPONSOR'S Contract No. 15-159 with KPG, Inc. provides design services for the 53rd Ave South
SUMMARY Improvement Project. Now that the roadway layout has been determined, there are 19
locations where additional right-of-way or easements are needed. KPG's supplement will
cover the services needed for the acquisitions. Council is being asked to approve KPG's
Supplement No. 2 to Contract No. 15-159 in the amount of$79,858.20.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Crate ❑ F&S Cmte ®Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm.
DATE: 01/24/17 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDI"TURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$79,858.20 $98,000.00 $0.00
Fund Source: 103 ARTERIAL STREET FUND(PAGE 3, 2017 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17
MTG. DATE ATTACHMENTS
02/13117 Informational Memorandum dated 01/20/17
KPG Supplement Agreement No. 2 to Contract No. 15-159
Minutes from the Transportation &Infrastructure Committee meeting of 01/24/17
319
320
City of Tukwila Allan Ekberg,Mayor
Public Works Department-Bob Giberson,Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Bob Giberson, Public Works Director`/
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: January 20, 2017
SUBJECT: 53rd Ave South (S 137th St — S 144th SO
Project No. 99110301, Contract No. 15-159
Amendment No. 2
ISSUE
Approve Contract Amendment No. 2 to Contact No. 15-159 with KPG, Inc. for real estate
acquisition services.
BACKGROUND
KPG's Consultant Agreement No. 15-159 consists of developing project plans, specifications,
and cost estimates for the 53rd Ave S Project. The original agreement did not include real
estate acquisition services since the preferred design layout had not been completed. The
project is now at the 60% design level and real estate acquisition needs are now known.
DISCUSSION
The 60% design identified 19 locations where additional right-of-way or easements will be
required. The additional right-of-way and easements will allow for radius returns, utility
placement, retaining walls, sidewalk, and landscaping. Each acquisition is relatively minor.
Staff, working with KPG, have developed a supplemental scope for the required acquisitions
and easements for the 19 locations. The total fee for this additional work is $79,858.20.
FINANCIAL IMPACT
A total of$98,000 is budgeted for right-of-way acquisitions in the CIP.
RECOMMENDATION
Council is being asked to approve Supplement No. 2 to Contract No. 15-159 with KPG, Inc. in
the amount of $79,858.20 for the 53rd Ave S Project and consider this item on the Consent
Agenda at the February 6, 2017 Regular Meeting.
Attachments:KPG Amendment No.2
W'.\PW Eng\PROJECTS\A-RW&AS ProjectsWrd Ave S(99110301)\Design Consultant Selection\Info Memo Amendment 2.docx
321
322
City of Tukwila Agreement Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment#2
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended
as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide right of way services in accordance with the scope of work included
as Exhibit A. .
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $79,858.20
without express written modification of the Agreement signed by the City. The new total contract
shall not exceed $655,589.69 without express written modification of the Agreement signed by the
City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of 120
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name:
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk City Attorney
Page 1 of 1
323
EXHIBIT A
City of Tukwila
53rd Avenue South
S144 th Street to S 137th Street
Supplement No. 2 — Property Acquisition Services
KPG
Scope of Work
January 9, 2017
PURPOSE:
This supplement is provided to provide right of way and easement acquisition services for
the 531 Avenue S project. Following completion of the selected roadway alternative, it has
been determined that additional property rights are needed on 19 parcels along the project
corridor in order to accommodate required retaining walls, luminaires, utility vaults, and
curb returns. Work includes obtaining additional title reports that were not anticipated in
original scope, administrative offer summaries to determine value, property:negotiations,
and closing for required easements and right of way as described herein.
City of Tukwila Page 1 of 2 KPG
324 53'd Avenue South 11912017
SCOPE OF WORK:
Task 8 Right of Way Calculations
8.4 Right of way acquisition services will be provided by RES Group Northwest under
subcontract to the Consultant in accordance with the scope of work, assumptions,
and deliverables included as Attachment 1. School district negotiations will be
performed by the City and is not included in this scope of work. The level of effort
for negotiation of each parcel is lower than is typical for this type of project in order
to meet project budget constraints based on the assumption that this will be a
straight forward acquisition with minimal negotiations required.
Additional Services
The City may require additional services of the Consultant in order to advance all or portions of
the project corridor through final design and construction. This work may include items
identified in the current task authorizations as well other items, which may include, but are not
necessarily limited to the following:
♦ Obtaining title reports and providing final right of way / easement legal
descriptions and exhibits beyond the quantity estimated in the scope (19
parcels)
♦ Providing additional property appraisals and negotiations
♦ Providing additional permitting or environmental studies
♦ Providing additional design services
♦ Providing construction services
These services will be authorized under a future contract supplement if necessary. At the
time these services are required, the Consultant shall provide a detailed scope of work and
an estimate of costs. The Consultant shall not proceed with the work until the City has
authorized the work and issued a notice to proceed.
City of Tukwila Page 2 of 2 KPG
53`d Avenue South 11912017 325
W
HOUR AND FEE ESTIMATE
Project: City of Tukwila
53rd Avenue South
Supplement No. 2 - Property Acquistion Services
EXHIBIT B
PE IP c
• Architecture •
Landscape Architecture
• Civil. Engineering •
Task
Task 8 - Right of Way Calculations
Description
"Labor;:Hour,.Estimate.
Project" -
Manager
$ 18'4.79
Senior
Engineer
$ .157.13'
Project. •
Engineer
113.12
Design
Eng /LA
;$- 100..57
Technician
$ 81.72
Survey
Crew.
$ A5166
Senior
Adrnin
$• 106 :86
Office
Adrnin
$ 71.96
Total - Budget •
'Budget
8.4 Support property negotiations by RES Group
0
0
4
0
0
0
2
0
$ 666.20
Title Reports (7 parcels)
$ 3,500.00
Valuation, negotiations, and closing - RES Group
$ 75,692.00
Reproduction
$ -
Task Total
0
0
4
0
0
0
2
0
$ 79,858.20
Total Estimated Fee: $ 79,858.20
1/9/2017
a. Group
Northwest
Acquisition and Relocation Services
January 17, 2017
SCOPE OF WORK AND COST ESTIMATE:
KPG Inc., City of Tukwila, 53rd Avenue South
PROJECT OVERVIEW AND SCOPE OF WORK
KPG Inc., is the (PRIME) consultant with RES GROUP NW (RESGNW) serving as a sub-consultant on
the project for City of Tukwila. The City of Tukwila, 53rd Avenue South Project will impact
approximately 15 properties, preliminary review identified 15 single family residential properties. It is
anticipated that 4 out of 15 properties owners will dedicate the right of way needed for the project to the
City. These will be strip take acquisition for the purposes of residential street improvements to include
curb, gutter, sidewalk, and illuminations. This scope and fee is based on limited information provided by
the Prime dated 1/4/2017 and may be adjusted in the fixture.
The project is currently fielded with TIB (Transportation Improvement Board) funds from State of
Washington. All right of way acquisition cost will be funded with City finds only.
RESGNW's comprehensive knowledge of the state and federal law and administrative regulation,
coupled with our experience on complex projects, enables us to work cooperatively with agency staff to
find simple and cost-effective ways to accomplish City's objectives. Priorities will be based on the City's
plan schedule, level of impact,acquisition time, and complexities.
Preliminary Right-of-Way Services
TITLE REVIEW, CLEARING AND CLOSING
RESGNW will review Prime supplied title reports for affected parcel and provide Title Review Memos
identifying all potential encumbrances to project team members. It is anticipated that all strip take
acquisitions for this project will be under$10,000 and will not require partial conveyances from deeds of
trusts nor a waiver from the property owners. RESGNW will assist in facilitating in-house closing on low
impact parcel or manage closing through escrow should those services become necessary.
Valuation Services
TRUE COST ESTIMATE
Following review of the right-of-way plan, RESGNW will prepare a True cost estimate parcel work
sheets and (AOS)Administrative Offer summaries for the impacted parcels.
Project Management Services
RESGNW staff management will review all documents, files, maps, title reports, legal descriptions and
other information provided. Staff manager will prepare project schedule or the right of way phase.
Monitor and update the schedule as needed, report on progress reports including identification of work
performed and discuss of potential problems that may rise, including issues of resolution. Staff manager
will keep constant quality in coordination with the Prime's Project Manager.
1913 6th Street, Kirkland,WA 98033-624 S Lander Street#202,Seattle,WA 98134-
■ ph.206-457-5681 ■ www.resgnw.com
327
® Group
Northwest
Acquisition and Relocation Services
Acquisition Services
RIGHT-OF-WAY DOCUMENTATION,NEGOTIATIONS AND CLOSING
RESGNW will assist the City in developing all right-of-way documents/offer letters in accordance with
the City's right-of-way procedures manual for acquisition of impacted properties. RESGNW will draft
the acquisition documents using City approved forms or QC any forms that are created directly by City
staff for pre-acquisition review,before any offers are made to property owners.
RESGNW agents will act in good faith at all times and never coerce owners in an attempt to settle the
parcel. All negotiations will start with an in-person presentation of all offers when feasible. We will
identify property owner issues, concerns and differences early on and document that information in the
individual parcel negotiation diary. RESGNW will work with City staff throughout the negotiation
process with the property owner until settlement is reached.
Cost Estimate
Payment to RESGNW for its professional services is not dependent upon outcome, the amount or terms
of any agreement reached for the property, or on any contractual arrangement between the Prime and any
third party.
Prime agrees to compensate RESGNW for actual professional services rendered as follows:
Our fees for services are calculated based upon the applicable hourly rates for those professional who
perform the work-at-hand. The ICR billing rate is $109.00 per hour for all tasks performed under this
agreement. In addition,necessary mileage will be billed at$0.535 per mile(2017 IRS mileage rate)
TRUE COST ESTIMATE PARCEL WORKSHEETS AND AOS
Senior Acquisition Agent: .40 hours @$109 per hours=$ 4,360
NEGOTIATION
Senior Acquisition Agents:
R/W Acquisition 45 hours per parcel x 11 495 hours @$109 per hours=$53,955
Donation/Dedication 15 hours per parcel X 4 60 hours @ $109 per hours=$ 6,540
PROJECT MANAGEMENT
Project Manager: 4 hours per parcel x 15
60 hours @$109.00 per hour=$ 6,540
TITLE REVIEW AND CLEARANCE/CLOSING
Senior Acquisition Agents: 3 hours per parcel x 11 33 hours @ $109 per hours=$ 3,597
ODC/Other Direct Cost(mileage and postage) $ 700
TOTAL ESTIMATED COST: $75,692
1913 6th Street, Kirkland,WA 98033-624 S Lander Street#202,Seattle,WA 98134-
IN ph. 206-457-5681 IN www.resgnw.com
328
mo � Group
sk Northwest
Acquisition and Relocation Services
KPG Inc. RES GROUP NW
1913 6m Street, Kirkland,WA 98033-624 S Lander Street#202,Seattle,WA 98134-
■
ph.206-457-5681 ■ www.resgnw.com
329
TransportationCommittee Minutes.....................................................................................................................January24,2017
C. Contract Amendment: 53rd Avenue South (South 137'Street through South 144th Street)
Staff is seeking Council approval of Supplement 2 to Contract 15-159 with KPG, Inc. in the
amount of$79,858.20 for real estate acquisition services for the 53rd Avenue South Project. The
design is now at 60% and 19 locations were identified where minor additional right-of-way or
easements are required. The total budget for right-of-way acquisitions is$98,000. UNANIMOUS
APPROVAL. FORWARD TO FEBRUARY 6,2017 REGULAR CONSENT AGENDA.
D. Project Update on South 160th Street Speed Cushion Pilot Project
Staff updated the committee on a plan to pilot the installation of speed cushions on South 160tH
Street from 42nd Avenue South to 51St Avenue South. Speed cushions/re humps or tables that
include wheel cutouts for emergency vehicles. Speed data vdl be collected both before and
after installation to assess the impact of the pilot project4ng`j ost for the cushions and signs is
$33,197.40 which will come from the $75,000 Traffic Ga budget."Staff plans to conduct
outreach with impacted residents to notify the fri o� the pilot and\request feedback.
Councilmember Quinn noted that traffic calms g.*s requested by residents cit: de and asked
that there be strong,defensible rationale for the locations of pilot projects such as this. Staff is
purchasing two more mobile radar speed units to asss needs around the-city. Chair
Kruller also noted that there are speed issues aroir d'th�" y,�particularly near schools, and is
interested in piloting the cushions i other areas as soon as practical. DISCUSSION ONLY.
E. Purchase of Water Hydrant Saver
Staff is seeking Committee approval of a Stan ey Hy rant Saver in the amount of $6,022.50,
funded from the Water division's small tooIs and2rnor. quiment budget. This is a hydraulic
impact wrench that will make fire hydran1t vval�seat removal.more cost effective and safer for
the operator. COM'4IT>TEE UNANIMOUS APPROVAL.
Closeout 2015 Centra)B')Jness Distnct Sanita Sewer Rehabilitation
F. Contract ry
Staff is seeking Council approval-of contract completion and release of retainage to the Michels
Corpor ion in the mount off$509,310.8-9-for-4e 2015 Commercial Business District Sanitary
Sewer Rehabs i al tion'Prolee This project installed approximately 6,510 lineal feet of cured-in-
plaace'liner within th-e r gh -of-
`twa`yof Andover Park East, Industry Drive, Minkler Boulevard and
private easements. UNANIMOU SAPPPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CONSENT AGENDA.
G. Contract Closeout: C st t S rings Emergency Surface Water Repair
Staff is seeking Council approval of contract completion and release of retainage to the Frank
Coluccio Consttrction�Company in the amount of $164,093.54 for the Crystal Springs
Emergency Surface eater Repair Construction Project. This project constructed emergency
repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and
51St Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CONSENT AGENDA.
330
COUNCIL AGENDA SYNOPSIS
' ----------------------------------Initials--------------------------------- ITE'MNO.
Meetin Date Prepared b Ma or's rev'iv Council review
02/13117 BG Spec
G
ITEM INFORMATION
CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/06/17
AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation - 2015
Contract Completion and Acceptance
CATEGORY ❑ Discussion N Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑Public Hearing ❑ Other
Mtg Date Mtg Date 02106117 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police N PW
SPONSOR'S The contract with Michels Corporation of Salem, WA is complete for the Commercial
SUMMARY Business District(CBD) Sanitary Sewer Rehabilitation Project - 2015. This contract relined
6,510 lineal feet of sanitary sewer pipe. One change order was issued for$26,244.60 and
unit price under-runs totaled a credit of($43,736.50). Council is being asked to accept and
finalize the contract with Michels Corporation in the amount of$509,310.89.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte N Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑Planning Comm.
DATE: 01/24/17 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMI1-rEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$509,310.89 $634,157.42 $0.00
Fund Source: 402 SEWER(PG 81, 2017 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17
MTG. DATE ATTACHMENTS
02 13/17__ Informational Memorandum dated 01/20/17
State of WA Depart of Revenue Notice of Completion 15-178
Minutes from the Transportation &Infrastructure Committee meeting of 01/24/17
331
332
City of Tukwila Allan Ekberg,Mayor
`"' • Public Works Department-Bob Giberson,Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Bob Giberson, Public Works Director ,
BY: Peter Lau, Senior Program Manager
CC: Mayor Ekberg
DATE: January 20, 2017
SUBJECT: 2015 Commercial Business District Sanitary Sewer Rehabilitation
Project No. 91140203, Contract No. 15-178
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract Number 15-178 with Michels Corporation of Salem, Oregon was
issued on December 7, 2015. This construction project installed approximately 6,510 lineal feet of
cured-in-place pipe (CIPP) within the right-of-way of Andover Park East, Industry Drive, Minkler
Boulevard and private easements in order to rehabilitate existing sewer pipes.
DISCUSSION
The CBD Sanitary Sewer Rehabilitation Project was physically completed on June 9, 2016. The
extended time for closeout is due to the emergency repair needed for collapsed sewer main found while
preparing to execute this slip-lining contract.
FINANCIAL IMPACT
The construction budget for the is CBD Sanitary Sewer Rehabilitation Project was $634,157.42. Only one
change order was executed in an amount of $26,244.60. Unit price under-runs were mainly due to finding
that some sections of the sewer pipe were collapsed after contract award and before construction began. A
portion of the 12-inch CIPP quantity was not installed in those collapsed sewer pipes and were repaired
under a separate contract. Retainage is being held by the City in the amount of $23,256.21.
Expenses
Construction Contract Amount (pre-tax) $482,616.00
Change Order No. 1 26,244.60
Unit Price Under-runs (43,736.50)
WA State Sales Tax 44,186.79
Total Contract Amount $509,310-89
RECOMMENDATION
Council is being asked to formally accept the 2015 Central Business District Sanitary Sewer
Rehabilitation contract with Michels Corporation in the amount of$509,310.89 as complete, and
authorize the release of retainage subject to standard claim and lien release procedures, and to
consider this item on the Consent Agenda at the February 6, 2017 Regular Council Meeting.
Attachment:Notice of Completion,Contract#15-178
WAPW Eng\PROJECTS\A-SW Projects\CBD Sewer Rehabilitation(91140203)\2015 CBD SewerlConstmction\#.700-Post Construction&Closeout\Info Memo 2015 Sewer Rehab Close 012017 gl.docx
333
334
S�"ATe
-.f M Original
^ � ❑ Revised#
Oy
�yd 7889�
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: January 17, 2017 Contractor's UBI Number: 601061071
Name&.Mailing:Address of Piililic.Agency. '. Department�Use,Only _
City of u I a Assigned to:
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned:
UBI Number: 179000208
Notice is hereby given relative to the completion of contract or project described below
Project Name Contract Number Job Order Contracting
2015 CBD Sanitary Sewer Rehabilitation Project 91140203 115-178 ❑ Yes V No
Description of Work Done/Include Jobsite Address(es)
Installation of approximately 6,510 lineal feet of cured-in-place pipe within the right-of:-way of Andover
Park East, Industry Drive, Minkler Boulevard and private easements to rehabilitate existing sewer pipes.
Federally funded transportation project? ❑ Yes S6 No (if yes,provide Contract Bond Statement below)
Contractor's Name E-mail Address Affidavit ID*
Michels Corporation ictaverni@michels.us 1656933
Contractor Address Telephone#
1715 16th Street SE, Salem, OR 97302 1503-364-1199
If Retainage is not withheld,please select one of the following and List Surety's Name&Bond Number. -
El Retainage Bond ❑ Contract/Payment bond(valid for federally funded transportation projects)
Name: jBond Number:
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
November 2, 2015 December 7, 2015 June 9, 2016
Weire Sulicontracters used.on.this project?1f so;please:4 omplete Addendum=A_ Yes �Nd
Affidavit ID*-No L&I release will be-granted until all affidavits are listed.
Contract Amount $ 482,616.00
Additions (+) $ 26,244.60 Liquidated Damages $ 0.00
Reductions ( -) $ 43,736.50 Amount Disbursed $ 486,054.68
Sub-Total $ 465,124.10 Amount Retained $ 23,256.21
Amount of Sales Tax 9.5
(If various rates apply,please send a breakdown) $ 44186.79
TOTAL $ 509,310.89 TOTAL $ 509,310.89
NOTE: These two totals must beequal
Comments:
Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form:Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber Title: Fiscal Specialist
Email Address: diane.jaber @tukwilawa.gov Phone Number: (206)433-1871 x 1871
Department of Revenue Washington State Dgwvnem of �Ass Employment Security
Public Works Section Labor &Industries Department
(360)704-5650 Contract Release Registration,Inquiry,
PWC @dor.wa.gov (855)545-8163,option#4 Standards&Coordination
ContractRelease @LNI.WA.GOV Unit
(360)902-9450
publicworks @esd.wa.gov
REV 31 0020e(4/28/14) F215-038-000 04-2014
335
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Subcontractor's Name: UBI Number: (Required) Affidavid ID*
Traffic Control Solutions, LLC 603536630 681886
For tax assistance or to request this document in an alternate format,please call 1-800-647-7706.Teletype(TTY) users may use the
Washington Relay Service by calling 711.
0020e Addendum(04/28/14) F215-038-000 04-2014
Transportation Committee Minutes.....................................................................................................................January24,2017
C. Contract Amendment:53rd Avenue South (South 137th Street through South 144th Street)
Staff is seeking Council approval of Supplement 2 to Contract 15-159 with KPG, Inc. in the
amount of$79,858.20 for real estate acquisition services for the 53rd Avenue South Project. The
design is now at 60% and 19 locations were identified where minor additional right-of-way or
easements are required. The total budget for right-of-way acquisitions is$98,000. UNANIMOUS
APPROVAL. FORWARD TO FEBRUARY 6,2017 REGULAR CONSENT AGENDA.
D. Project Update on South 160th Street Speed Cushion Pilot Project
Staff updated the committee on a plan to pilot the installation of speed cushions on South 160tH
Street from 42nd Avenue South to 51St Avenue South. Speed Yec&st ions�re humps or tables that
include wheel cutouts for emergency vehicles. Speed dat be collected both before and
after installation to assess the impact of the pilot project.�T iof�the cus hions and signs is
$33,197.40 which will come from the $75,000 Traffic Calming budget.�Staff plans to conduct
outreach with impacted residents to notify thefn of the pilot an�cNequest feedback.
Councilmember Quinn noted that traffic calmingAs requested by residents`.ibt wide and asked
that there be strong,defensible rationale for tki`e locations of pilot projects such as this. Staff is
purchasing two more mobile radar speed units as j needs around 'he city. Chair
Kruller also noted that there are speed issues around tlheZity,-particularly near schools, and is
interested in piloting the cushions in�other areas as soon as practical. DISCUSSION ONLY.
E. Purchase of Water Hydrant Saver
Staff is seeking Committee approval of a Stan ey Hy rant\\Sa-ve-r-- the amount of $6,022.50,
funded from the Water division's small tools�an��nor-quipme`nt budget. This is a hydraulic
impact wrench that will make fire�hydrant`alve seat removal.more cost effective and safer for
the operator. COMITTEE UNANIMOUS APPROVAL.
F Contract Closeout-.2015 Centra)Busin.ess District Sanita Sewer Rehabilitation
F.
Staff is seeking Coun it approval-of-contr�act�completion and release of retainage to the Michels
Corpoor, ion in the-amount off$509,310.89 for tKe 2015 Commercial Business District Sanitary
Sewer Rehabilitation Rrolec This project installed approximately 6,510 lineal feet ofcured-in-
pa c'iner within the right-of-waa�j,of Andover Park East, Industry Drive, Minkler Boulevard and
private easements. UNANIMOUS�PROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CON�SEN AGENDA.
G. Contract Close ut: C st l S rings Emergency Surface Water Repair
Staff is seeking Cooun�approval of contract completion and release of retainage to the Frank
Coluccio Const�c�tio/n/Company in the amount of $164,093.54 for the Crystal Springs
Emergency Surface Water Repair Construction Project. This project constructed emergency
repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and
51s' Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CONSENT AGENDA.
337
338
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEMNO.
Meeting Date Prepared by Ma yor I s review Council review
2/13/17 BG DL Spec
H
ITEM INFORMATION
CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/06/17
AGENDA ITEM TITLE Crystal Springs Emergency Surface Water Repair
Contract Completion and Acceptance
CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑B&Asvard ❑ Public Hearing ❑ Other
Mtg Date Mtg Date 02106117 Mtg Date Mtg Date Mtg Date Mtg Date Ml
,g Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW
SPONSOR'S The contract with Frank Coluccio Construction of Seattle, WA is complete for the Crystal
SUMMARY Springs Emergency Surface Water Repair. This emergency contract stabilized the collapsed
surface water pipe within Crystal Springs Park. Unit price under-runs totaled a credit of
($15,906.46). Council is being asked to accept and finalize the contract with Frank Coluccio
Construction Company in the amount of$164,093.54.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm.
DATE: 01/24/17 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRI-D AMOUNT BUDGETED APPROPRIATION REQUIRED
$164,093.54 $180,000.00 $0.00
Fund Source: 412 SURFACE WATER
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17
MTG. DATE ATTACHMENTS
02/13/17 Informational Memorandum dated 01/20/17
State of WA Depart of Revenue Notice of Completion 16-114
Minutes from the Transportation &Infrastructure Committee meeting of 01/24/17
339
340
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Bob Giberson, Public Works Directorrf6
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: Janaury 20, 2017
SUBJECT: Crystal Springs Emergency Surface Water Repair—Construction
Project No. 91641206, Contract No. 16-114
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
Maintenance staff was notified of pavement settlement within Crystal Springs Park and 51St Ave
S during the week of July 18, 2016. A collapsed surface water pipe was discovered with
additional failure of the pavement and a sinkhole. The Mayor declared an emergency on July
21, 2016 and Council approved Resolution No. 1887.
The Notice to Proceed for Contract No. 16-114 with Frank Coluccio Construction Company of
Seattle, Washington was issued on July 21, 2016 for the Crystal Springs Emergency Surface
Water Repair- Construction.
ANALYSIS
Through this emergency contract, Frank Coluccio Construction stabilized the site by filling the
sinkhole, securing the utilities, and installing a temporary bypass pipe. Construction was
physically completed on November 11, 2016. The budget for this emergency stabilization phase
of the project was $180,000.00. The total cost for this contract was $164,093.54 and no change
orders were issued. Retainage of $7,492.86 is being withheld.
Construction Contract Amount $180,000.00
Cost under-runs (15,906.46)
Total Frank Coluccio Contract $ 164.093.54
RECOMMENDATION
Council is being asked to formally accept and authorize the release of the retainage, subject to
standard claim and lien release procedures, for the Crystal Springs Emergency Surface Water
Repair - Construction Project with Frank Coluccio Construction Company in the final amount of
$164,093.54 and consider this item on the Consent Agenda at the February 6, 2017 Regular
Meeting.
Attachment:Notice of Completion Contract No. 16-114
W:\PW Eng\PROJECTSW-DR Projects\Crystal Springs Emergency Surface Water Repair(91641206)\Construction\Contractor\Close Out\Docs to TC 341
342
�a�STATg Op
a t Original
❑ Revised#
�y< rage�o
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: 12/05/2016 Contractor's UBI Number: 578025601
Name.&Mailing,Address of Public Agency:, Departmenf.Use Only_,
=1y u wi a Assigned to:
6200 Southcenter Blvd
Tukwila Wa. 98188 Date Assigned:
UBI Number:179-00-208
Notice is hereby given relative to the completion of contract or project described below
Project Name Contract Number Job Order Contracting
Crystal Springs Emergenc y Surface Water Repair 91641206 F16-114 ❑ Yes VNo
Description of Work Done Include Jobsite Address(es)
Crystal Springs Emergency Surface Water Water Repair. Emergency roadway repair and bypass
piping to redirect water from plugged structures.
Federally funded transportation project? ❑ Yes Rf No if yes,provide Contract Bond Statement below)
Contractor's Name E-mail Address I A idavit ID
Frank Coluccio Construction Co. Lisa Patton lisa@coluccio.com 671442
Contractor Address Telephone#
9600 M.L.King Way S. Seattle WA, 98118-5693 206-722-5306
If Retainage is not withheld,please select one of the following and List Surety's Name&Bond Number.
❑ Retainage Bond ❑ Contract/Payment bond(valid for federally funded transportation projects)
Name: I Bond Number:
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
09/28/2016 107/21/2016 Emergency Contract 11/01/2016
Were Subcontracters used on this project?If so,please complete Addendum A. Yes ❑No
Affidavit ID*-No L&I release will be granted until all affidavits are listed.
Contract Amount $ 180,000.00
Additions (+) $ Liquidated Damages $ 0.00
Reductions (-) $ 15,906.46 Amount Disbursed $ 156,600.68
Sub-Total $_ 164,093.54 Amount Retained $ 7,492.86
Amount of Sales Tax 14,236.4
(if various rates apply,please send a breakdown) $
TOTAL $ 164.093.54 TOTAL $ 164,093.54
NOTE: These two totals must beequal
Comments:
Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form:Please submit the completed form by email to all three agencies below.
Contact Name: Title:
Email Address: Phone Number:
Department of Revenue WasAtngten stateDeparonem of Employment Security
Public Works Section a Labor & Industries Department
(360)704-5650 Contract Release Registration,Inquiry,
PWC @dor.wa.gov (855)545.8163,option#4 PC Standards 8 Coordination Unit
ContractRelease @LNI.WA.GOV (360
(380)902-9450
publkworks @esd.wa.gov
REV 31 0020e(4/28/14) F215-038-000 04-2014
343
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Subcontractor's Name: UBI Number: (Required) Affidavid 1D*
All City Sawing&Drilling LLC. 602372903 673631
Bravo Environmental NW INC. 602946218 674243
Everson's Econo Vac INC. 601663326 675816
For tax assistance or to request this document in an alternate format,please call 1-800-647-7706.Teletype(TTY) users may use the
Washington Relay Service by calling 711.
IM41 0020e Addendum(04/28/14) F215-038-000 04-2014
"t
Transportation Committee Minutes.....................................................................................................................January24,2017
C. Contract Amendment:531d Avenue South (South 137'Street through South 144th Street)
Staff is seeking Council approval of Supplement 2 to Contract 15-159 with KPG, Inc. in the
amount of$79,858.20 for real estate acquisition services for the 531d Avenue South Project. The
design is now at 60% and 19 locations were identified where minor additional right-of-way or
easements are required. The total budget for right-of-way acquisitions is$98,000.UNANIMOUS
APPROVAL. FORWARD TO FEBRUARY 6,2017 REGULAR CONSENT AGENDA.
D. Project Update on South 1601h Street Speed Cushion Pilot Project
Staff updated the committee on a plan to pilot the installation of sed,cushions on South 160tH
Street from 42"d Avenue South to 5152 Avenue South. Speed cu s ions are humps or tables that
include wheel cutouts for emergency vehicles. Speed data ill be collected both before and
after installation to assess the impact of the pilot project.CT ost forthe cushions and signs is
$33,197.40 which will come from the $75,000 Traffic Calming budget.�Staff plans to conduct
outreach with impacted residents to notify the o the pilot Nrd�request feedback.
Councilmember Quinn noted that traffic calmi g�is requested by residents city=wide and asked
that there be strong,defensible rationale for the locations of pill projects such as this. Staff is
purchasing two more mobile radar speed unitsto better as�s`sfneeds around the city. Chair
Kruller also noted that there are speed issues around th�eZity;particularly near schools,and is
interested in piloting the cushions in other areas as soon as practical. DISCUSSION ONLY.
E. Purchase of Water Hydrant Saver
Staff is seeking Committee approval of a Stan ey Hy rant Saver in the amount of $6,022.50,
funded from the Water division's` small tools an 2�nor`g0ip�nt budget. This is a hydraulic
impact wrench that v�i'll make ire�hydranl va\[ve seat remova.hmore cost effective and safer for
the operator. COM ITTEE UNANIMOUS A O AL.
out-2015 Centea�B Less Distrrct Sanita Sewer Rehabilitation
F. Contract Close ry
Staff is seeking Council pproval,of°contract completion and release of retainage to the Michels
Corporatio'n n the�m�nt of$509,310.09'8 for the 2015 Commercial Business District Sanitary
Sewer Rehabilitation Pole\c\This project installed approximately 6,510 lineal feet of cured-in-
p`lace liner within th.fight-of-wa�=o,Andover Park East, Industry Drive, Minkler Boulevard and
private easements. UNANIMOU� PPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CONSENTAGENDA.
G. Contract C oseout: C st t S rings Emergency Surface Water Repair
Staff is seeking Council approval of contract completion and release of retainage to the Frank
Coluccio CoZSction/Company in the amount of $164,093.54 for the Crystal Springs
Emergency Surface 1/Vater Repair Construction Project. This project constructed emergency
repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and
515' Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CONSENT AGENDA.
345
346
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials-------------------------------- ITEM NO.
Meeting Date Prepared by Ma ar'.r re ' Council review
02/13/17 LH DL
Spec
ITEM INFORMATION
STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 2/6/17
AGENDA ITEM TITLE Resolution amending the standing committee meeting schedule.
CATEGORY ❑ Discussion ❑Motion ® Resolution ❑ Ordinance ❑ .Bid Award ❑ Public Hearing ❑ Other
Mtg Date Mtg Date Mtg Date 217116 A7tg Date Mtg Date Mtg Date Mtg Date
SPONSOR ® Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑ IT ❑ P&K ❑Police ❑PW/
SPONSOR'S The Public Safety Committee desires to meet in the Hazelnut Meeting Room of City Hall for
SUMMARY the duration of 2017. This Resolution updates the 2017 Standing Committee meeting
schedule to reflect this change. No other changes are proposed.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 1/17/17 PUBLIC SAFETY COMMITTEE CHAIR: MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN. Adopt under Consent Agenda
COMMITTI3E
COST IMPACT / FUND SOURCE
EXPENDITURP-REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/,13/17
MTG. DATE ATTACHMENTS
02/13/17 Resolution
347
348
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, TO RE-ESTABLISH
THE TITLES, DUTIES, AND SCHEDULE OF THE
STANDING CITY COUNCIL COMMITTEES AS OF 2017
AND CHANGE THE MEETING LOCATION OF THE
PUBLIC SAFETY COMMITTEE; AND REPEALING
RESOLUTION NO. 1904.
WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a
public agency shall be open and public; and
WHEREAS, all persons shall be permitted to attend any meeting of the governing
body of a public agency; and
WHEREAS, it is in the best interest of the City to inform the community of all City
Council Committee meeting days, times and locations; and
WHEREAS, the existing Council Committee framework as outlined in Tukwila
Municipal Code Section 2.04.180 has been in place since 1987; and
WHEREAS, the City Council gave direction to implement a new committee
framework for 2017, which will be evaluated at the end of the year to determine if
committee workload is appropriately balanced; and
WHEREAS the City Council desires to change the meeting location of the Public
Safety Committee;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal
Code Section 2.04.180, there are four standing committees of the Council, consisting of
three members each. The Council President shall appoint the membership of each
committee and the Committee Chair by the second Regular Meeting of each year. All
Council Committee meetings are open to the public.
W:\Word Processing\Resolutions\Council Committee Meeting Schedule for 2017-revised 1-19-17
LH:bjs Page 1 of 3
349
Section 2. The Council Committee meeting schedule and locations are as
follows:
1. Community Development and Neighborhoods Committee meetings
shall be held on the second and fourth Monday of every month at Tukwila City Hall in
the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington,
commencing at 5:30 p.m. This Committee will provide policy recommendations on
legislative matters relating to housing policies and programs, planning and land use,
community engagement and outreach, parks, recreation facilities, economic planning
and tourism, and human services.
2. Finance Committee meetings shall be held on the first and third Tuesday
of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter
Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide
policy recommendations on legislative matters relating to financial management and
fiscal operations of the City, personnel issues, library, information technology, and
finance and administrative services.
3. Public Safety Committee meetings shall be held on the first and third
Monday of every month in Suite 100 of the 6300 Building, FesteF GgRfeFeRrae re ,
6300 SeuthGenteF Boulevard, the Hazelnut conference room 6200 Southcenter
Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide
policy recommendations on legislative matters relating to police, fire, municipal court,
public safety facilities, animal control, emergency services, and code enforcement.
4. Transportation and Infrastructure Committee meetings shall be held on
the second and fourth Tuesday of every month in Suite 100 of the 6300 Building, Foster
conference room, 6300 Southcenter Boulevard, Tukwila, Washington, commencing at
5:30 p.m. This Committee will provide policy recommendations on legislative matters
relating to transportation, traffic, streets, water, sewer, surface water, power, public
works facilities, street lighting and signals, solid waste and recycling, river basins and
levees, telecommunications and fleet.
Section 3. Committee meetings falling on a Monday holiday will be held on the
following Tuesday, with the regularly scheduled Tuesday meeting moving to the
following Wednesday. In the event there is a Tuesday holiday, the Committee meeting
will move to the following Wednesday.
Section 4. In the event there is a fifth Monday in a month, there will be no Council
Committee meetings during that week.
Section 5. Repealer. Resolution No. 1904 is hereby repealed.
W:\Word Processing\Resolutions\Council Committee Meeting Schedule for 2017-revised 1-19-17
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350
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
W:\Word Processing\Resolutions\Council Committee Meeting Schedule for 2017-revised 1-19-17
t_H:bjs Page 3 of 3
351
352
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEM NO.
Meefiq Dale Prepared by Mayor's review Council review
01/23/17 PH
- -- PH Spec
02/13/17
3
ITEM INFORMATION
STAFF SPONSOR: RICK MITCHELL ORIGINAL AGENDA DATE: 1/23/17
AGENDA ITEM TrrLE_ Valley Narcotics Enforcement Team (VNET) Interlocal Agreement
CATEGORY Z Discussion Z Motion ❑ Resolution ❑ Ordinance ❑Bid Award F-1 PublicHearing ❑ Other
Aft
,g Date 01123117 At g Date 2106117 Mt Date Ai g Date Atg Date M1 g Date Mt g Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD E] .Finance ❑ Fire ❑ IT ❑ P&R Z Police ❑ PWI
SPONSOR'S The multi-jurisdictional VNET works with the Drug and Enforcement Administration (DEA)
SUMMARY on mid to high level narcotic investigations in the South King County region. The
Department of Justice has changed the requirements for all task forces working with the
DEA such as VNET in order to stay compliant. One of the new requirements is to renew the
interlocal agreement every 12 months.The Council is being asked to approve the
agreement at the 1/23/17 and 2/6/17 Council meetings.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. Z Public Safety Comm.
❑ Trans &Infrastructure ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 1/17/17 COMMITTEE CHAIR: MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
CommiyfE,E Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPENDITuRI--.RE,'QuiRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
01/23/17 Forward to next Regular Meeting
02113117 ,
MTG. DATE ATTACHMENTS
01/23/17 Informational Memorandum dated 1/10/17
Interlocal agreement
Minutes from the Public Safety Committee dated 1/17/17
02/13/17 Np attachments
353
354
Upcoming Meetings & Events
February 2017
13th(Monday) 14th(Tuesday) 15th(Wednesday) 16th(Thursday) 17th(Friday) 18th(Saturday)
➢ Community ➢ Transportation ➢ Arts Dine at Chipotle
Development& &Infrastructure Commission, fundraiser for
Neighborhoods Cmte., 5:00 PM Tukwila Parks&
Cmte., 5:30 PM (Community Recreation Youth
5:30 PM (Foster Center) Scholarship
(Hazelnut Conference Free Family I kin (HERO)Fund.
Conference Room) Room) y g 11:00 n on -u 9:00 r PM
Workshop Mention you are
5:30-7:30 PM there to support Parks
➢ Tukwila (Community Center) &Recreation and
City Council International "Healthy Snacks". 50%of the proceeds
Committee of Boulevard Space is limited- will be donated!
Action Crate, please sign up to
the Whole Mtg., 7:00 PM reserve a spot.
7:00 PM 206-768-2822. ➢ Tukwila
(Council (Valley View
Historical
Chambers Sewer Dist.,
Special Meeting 3460 S 148th) 7:00 PM
immediately (Tukwila
following the Heritage&
COW. Cultural Center,
14475 59`t'Ave
S.)
20th(Monday) 21st(Tuesday) 22nd(Wednesday) 23rd(Thursday) 24th(Friday) 25th(Saturday)
Presidents Day ➢ Public Safety ➢ Finance Cmte, Tukwila Tukwila
Cmte., 5:30 PM International Community Center
City offices& 5:30 PM (Hazelnut Boulevard Hero Gala
Community Center (Foster Conference Workshop Session I 5:00-7:00 PM
closed Conference Room) 6:00-7:30 PM (Community Center)
Room) (Church By the Side The evening will
ofthe Road- include music,
Free Family Cooking
Workshop Community Room stories,small bites
i P 3455 S 148' Sr) and cheer. Tickets
➢ City Council 5:30-7:30 PM
Help design the are$20 PP.Proceeds
Regular Mtg., (Community Center) future of the Tukwila will benefit the
7:00 pm `Meatless Meals". International HERO Scholarship
* '1"
(Council Space is limited-
y Boulevard Fund. For additional
Chambers) please sign up to neighborhood. Information contact
reserve a spot. For additional the Community
206-768-2822. questions contact Center at
Moira Bradshaw or 206-768-2822
Lynn Miranda at Tukwila
206-431-3670. International
Boulevard
➢ Planning Workshop Session I
6:30-8:00 PM
ReschRescheduled to (Church By the Side
Reach of the Road-
Community Room
3455 S.1481x'St)
Help design the
future of the Tukwila
International
Boulevard
neighborhood.
For additional
questions contact
Moira Bradshaw or
Lynn Miranda at
206-431-3670.
January 10 thru April 20: Free income tax preperation assistance available at Tukwila Community Center
Tues/Thurs:5:00-8:00 PM,Saturday: 10:00 AM-2:00 PM Visit www.uwkc.org/taxhelR or call 211.
➢Arts Commission: 3rd Wed.,5:00 PM,Tukwila Community Center. Contact Dave Johnson at 206-767-2308.
➢Civil Service Commission: 1st Mon.,5:00 PM,Hazelnut Conf.Room. Contact Sara Valdez at 206-431-2187.
➢Community Development and Neighborhoods Committee: 2nd&4th Mon.,5:30 PM,Hazelnut Conf.Room(A)A resolution
adopting the Green Tukwila 20-Year Plan. (B)An update on the KaBOOM.t Grant. (C)Ordinances(3)updating landscaping
regulations.
➢COPCAB(Community Oriented Policing Citizens Adv.Board): 2nd Thurs.,6:30 PM,Duwamish Conference Room.
Contact Chris Portman at 206-431-219.7
➢Finance Committee: 1st&3rd Tues.,5:30 PM,Hazelnut Conf.Room.
➢Library Advisory Board: 1st Tues.,7:00 PM,Community Center. Contact Shannon Fisher at 206-767-2312.
➢Park Commission: 2nd Wed.,5:30 PM,Community Center. Contact Robert Eaton at 206-767-2332.
➢Public Safety Committee: 1st&3rd Mon.,5:30 PM,Foster Conf.Room.
➢Tukwila Int'l.Blvd.Action Cmte: 2nd Tues.,7:00 PM,Valley View Sewer District. Contact Chief Villa at 206-433-1815.
➢Transportation and Infrastructure Committee: 2nd&4th Tues.,5:30 PM,Foster Conf.Room(A)Crystal Springs Emergency
Surface Water Repair-Construction Contract Completion and Acceptance. (B)S 144'Street Phase II Bid Award. (C)Boeing 355
Access Rd over BNRR Bridge Rehab Project. (D)Major Maint.On 3 Bridges(Grady,Zepp and Beacon).
Tentative Agenda Schedule
MONTH MEETING 1— MEETING 2 MEETING 3- MEETING 4-
REGULAR C.O.W. REGULAR GO.W.
February 6 13 21 (Tuesday) 27
See agenda packet Special Presentation:
cover sheet for this -Police Department
week's agenda Awards.
(February 13 2017 -Life-saving medal
Committee of the Whole awarded to Officer
Meeting). Dean Kolstad and
Office Jason Wollan.
-2016 Annual
Report.
Unfinished Business:
Authorize the Mayor
to enter into an
Interlocal Agreement
with Regional Animal
Services of King
County(RASKC).
356