HomeMy WebLinkAboutSpecial 2017-02-13 Item 2F - Contract Amendment #2 - 53rd Avenue South (South 137th -South 144th) with KPG for $79,858.20 COUNCIL AGENDA SYNOPSIS
' ----------------------------------Initials--------------------------------- ITEMNO.
Meeting Date Prepared b Ma or's revieml I Council review
• 02/13/17_-- BG C)L-& Spec
F
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/06/17
AGENDA ITEM TITLE 53rd Ave S Improvement Project
Right-of-Way Supplemental Agreement No. 2 with KPG
CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ BidAsvard ❑ Public Hearing ❑ Other
Mtg Date Mtg Date 02106117 Mtg Date Mt Date Mtg Date Mt Date Mtg Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW
SPONSOR'S Contract No. 15-159 with KPG, Inc. provides design services for the 53rd Ave South
SUMMARY Improvement Project. Now that the roadway layout has been determined, there are 19
locations where additional right-of-way or easements are needed. KPG's supplement will
cover the services needed for the acquisitions. Council is being asked to approve KPG's
Supplement No. 2 to Contract No. 15-159 in the amount of$79,858.20.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Crate ❑ F&S Cmte ®Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm.
DATE: 01/24/17 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDI"TURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$79,858.20 $98,000.00 $0.00
Fund Source: 103 ARTERIAL STREET FUND(PAGE 3, 2017 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
02/13/17
MTG. DATE ATTACHMENTS
02/13117 Informational Memorandum dated 01/20/17
KPG Supplement Agreement No. 2 to Contract No. 15-159
Minutes from the Transportation &Infrastructure Committee meeting of 01/24/17
319
320
City of Tukwila Allan Ekberg,Mayor
Public Works Department-Bob Giberson,Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Bob Giberson, Public Works Director`/
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: January 20, 2017
SUBJECT: 53rd Ave South (S 137th St — S 144th SO
Project No. 99110301, Contract No. 15-159
Amendment No. 2
ISSUE
Approve Contract Amendment No. 2 to Contact No. 15-159 with KPG, Inc. for real estate
acquisition services.
BACKGROUND
KPG's Consultant Agreement No. 15-159 consists of developing project plans, specifications,
and cost estimates for the 53rd Ave S Project. The original agreement did not include real
estate acquisition services since the preferred design layout had not been completed. The
project is now at the 60% design level and real estate acquisition needs are now known.
DISCUSSION
The 60% design identified 19 locations where additional right-of-way or easements will be
required. The additional right-of-way and easements will allow for radius returns, utility
placement, retaining walls, sidewalk, and landscaping. Each acquisition is relatively minor.
Staff, working with KPG, have developed a supplemental scope for the required acquisitions
and easements for the 19 locations. The total fee for this additional work is $79,858.20.
FINANCIAL IMPACT
A total of$98,000 is budgeted for right-of-way acquisitions in the CIP.
RECOMMENDATION
Council is being asked to approve Supplement No. 2 to Contract No. 15-159 with KPG, Inc. in
the amount of $79,858.20 for the 53rd Ave S Project and consider this item on the Consent
Agenda at the February 6, 2017 Regular Meeting.
Attachments:KPG Amendment No.2
W'.\PW Eng\PROJECTS\A-RW&AS ProjectsWrd Ave S(99110301)\Design Consultant Selection\Info Memo Amendment 2.docx
321
322
City of Tukwila Agreement Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment#2
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended
as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide right of way services in accordance with the scope of work included
as Exhibit A. .
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $79,858.20
without express written modification of the Agreement signed by the City. The new total contract
shall not exceed $655,589.69 without express written modification of the Agreement signed by the
City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of 120
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name:
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk City Attorney
Page 1 of 1
323
EXHIBIT A
City of Tukwila
53rd Avenue South
S144 th Street to S 137th Street
Supplement No. 2 — Property Acquisition Services
KPG
Scope of Work
January 9, 2017
PURPOSE:
This supplement is provided to provide right of way and easement acquisition services for
the 531 Avenue S project. Following completion of the selected roadway alternative, it has
been determined that additional property rights are needed on 19 parcels along the project
corridor in order to accommodate required retaining walls, luminaires, utility vaults, and
curb returns. Work includes obtaining additional title reports that were not anticipated in
original scope, administrative offer summaries to determine value, property:negotiations,
and closing for required easements and right of way as described herein.
City of Tukwila Page 1 of 2 KPG
324 53'd Avenue South 11912017
SCOPE OF WORK:
Task 8 Right of Way Calculations
8.4 Right of way acquisition services will be provided by RES Group Northwest under
subcontract to the Consultant in accordance with the scope of work, assumptions,
and deliverables included as Attachment 1. School district negotiations will be
performed by the City and is not included in this scope of work. The level of effort
for negotiation of each parcel is lower than is typical for this type of project in order
to meet project budget constraints based on the assumption that this will be a
straight forward acquisition with minimal negotiations required.
Additional Services
The City may require additional services of the Consultant in order to advance all or portions of
the project corridor through final design and construction. This work may include items
identified in the current task authorizations as well other items, which may include, but are not
necessarily limited to the following:
♦ Obtaining title reports and providing final right of way / easement legal
descriptions and exhibits beyond the quantity estimated in the scope (19
parcels)
♦ Providing additional property appraisals and negotiations
♦ Providing additional permitting or environmental studies
♦ Providing additional design services
♦ Providing construction services
These services will be authorized under a future contract supplement if necessary. At the
time these services are required, the Consultant shall provide a detailed scope of work and
an estimate of costs. The Consultant shall not proceed with the work until the City has
authorized the work and issued a notice to proceed.
City of Tukwila Page 2 of 2 KPG
53`d Avenue South 11912017 325
W
HOUR AND FEE ESTIMATE
Project: City of Tukwila
53rd Avenue South
Supplement No. 2 - Property Acquistion Services
EXHIBIT B
PE IP c
• Architecture •
Landscape Architecture
• Civil. Engineering •
Task
Task 8 - Right of Way Calculations
Description
"Labor;:Hour,.Estimate.
Project" -
Manager
$ 18'4.79
Senior
Engineer
$ .157.13'
Project. •
Engineer
113.12
Design
Eng /LA
;$- 100..57
Technician
$ 81.72
Survey
Crew.
$ A5166
Senior
Adrnin
$• 106 :86
Office
Adrnin
$ 71.96
Total - Budget •
'Budget
8.4 Support property negotiations by RES Group
0
0
4
0
0
0
2
0
$ 666.20
Title Reports (7 parcels)
$ 3,500.00
Valuation, negotiations, and closing - RES Group
$ 75,692.00
Reproduction
$ -
Task Total
0
0
4
0
0
0
2
0
$ 79,858.20
Total Estimated Fee: $ 79,858.20
1/9/2017
a. Group
Northwest
Acquisition and Relocation Services
January 17, 2017
SCOPE OF WORK AND COST ESTIMATE:
KPG Inc., City of Tukwila, 53rd Avenue South
PROJECT OVERVIEW AND SCOPE OF WORK
KPG Inc., is the (PRIME) consultant with RES GROUP NW (RESGNW) serving as a sub-consultant on
the project for City of Tukwila. The City of Tukwila, 53rd Avenue South Project will impact
approximately 15 properties, preliminary review identified 15 single family residential properties. It is
anticipated that 4 out of 15 properties owners will dedicate the right of way needed for the project to the
City. These will be strip take acquisition for the purposes of residential street improvements to include
curb, gutter, sidewalk, and illuminations. This scope and fee is based on limited information provided by
the Prime dated 1/4/2017 and may be adjusted in the fixture.
The project is currently fielded with TIB (Transportation Improvement Board) funds from State of
Washington. All right of way acquisition cost will be funded with City finds only.
RESGNW's comprehensive knowledge of the state and federal law and administrative regulation,
coupled with our experience on complex projects, enables us to work cooperatively with agency staff to
find simple and cost-effective ways to accomplish City's objectives. Priorities will be based on the City's
plan schedule, level of impact,acquisition time, and complexities.
Preliminary Right-of-Way Services
TITLE REVIEW, CLEARING AND CLOSING
RESGNW will review Prime supplied title reports for affected parcel and provide Title Review Memos
identifying all potential encumbrances to project team members. It is anticipated that all strip take
acquisitions for this project will be under$10,000 and will not require partial conveyances from deeds of
trusts nor a waiver from the property owners. RESGNW will assist in facilitating in-house closing on low
impact parcel or manage closing through escrow should those services become necessary.
Valuation Services
TRUE COST ESTIMATE
Following review of the right-of-way plan, RESGNW will prepare a True cost estimate parcel work
sheets and (AOS)Administrative Offer summaries for the impacted parcels.
Project Management Services
RESGNW staff management will review all documents, files, maps, title reports, legal descriptions and
other information provided. Staff manager will prepare project schedule or the right of way phase.
Monitor and update the schedule as needed, report on progress reports including identification of work
performed and discuss of potential problems that may rise, including issues of resolution. Staff manager
will keep constant quality in coordination with the Prime's Project Manager.
1913 6th Street, Kirkland,WA 98033-624 S Lander Street#202,Seattle,WA 98134-
■ ph.206-457-5681 ■ www.resgnw.com
327
® Group
Northwest
Acquisition and Relocation Services
Acquisition Services
RIGHT-OF-WAY DOCUMENTATION,NEGOTIATIONS AND CLOSING
RESGNW will assist the City in developing all right-of-way documents/offer letters in accordance with
the City's right-of-way procedures manual for acquisition of impacted properties. RESGNW will draft
the acquisition documents using City approved forms or QC any forms that are created directly by City
staff for pre-acquisition review,before any offers are made to property owners.
RESGNW agents will act in good faith at all times and never coerce owners in an attempt to settle the
parcel. All negotiations will start with an in-person presentation of all offers when feasible. We will
identify property owner issues, concerns and differences early on and document that information in the
individual parcel negotiation diary. RESGNW will work with City staff throughout the negotiation
process with the property owner until settlement is reached.
Cost Estimate
Payment to RESGNW for its professional services is not dependent upon outcome, the amount or terms
of any agreement reached for the property, or on any contractual arrangement between the Prime and any
third party.
Prime agrees to compensate RESGNW for actual professional services rendered as follows:
Our fees for services are calculated based upon the applicable hourly rates for those professional who
perform the work-at-hand. The ICR billing rate is $109.00 per hour for all tasks performed under this
agreement. In addition,necessary mileage will be billed at$0.535 per mile(2017 IRS mileage rate)
TRUE COST ESTIMATE PARCEL WORKSHEETS AND AOS
Senior Acquisition Agent: .40 hours @$109 per hours=$ 4,360
NEGOTIATION
Senior Acquisition Agents:
R/W Acquisition 45 hours per parcel x 11 495 hours @$109 per hours=$53,955
Donation/Dedication 15 hours per parcel X 4 60 hours @ $109 per hours=$ 6,540
PROJECT MANAGEMENT
Project Manager: 4 hours per parcel x 15
60 hours @$109.00 per hour=$ 6,540
TITLE REVIEW AND CLEARANCE/CLOSING
Senior Acquisition Agents: 3 hours per parcel x 11 33 hours @ $109 per hours=$ 3,597
ODC/Other Direct Cost(mileage and postage) $ 700
TOTAL ESTIMATED COST: $75,692
1913 6th Street, Kirkland,WA 98033-624 S Lander Street#202,Seattle,WA 98134-
IN ph. 206-457-5681 IN www.resgnw.com
328
mo � Group
sk Northwest
Acquisition and Relocation Services
KPG Inc. RES GROUP NW
1913 6m Street, Kirkland,WA 98033-624 S Lander Street#202,Seattle,WA 98134-
■
ph.206-457-5681 ■ www.resgnw.com
329
TransportationCommittee Minutes.....................................................................................................................January24,2017
C. Contract Amendment: 53rd Avenue South (South 137'Street through South 144th Street)
Staff is seeking Council approval of Supplement 2 to Contract 15-159 with KPG, Inc. in the
amount of$79,858.20 for real estate acquisition services for the 53rd Avenue South Project. The
design is now at 60% and 19 locations were identified where minor additional right-of-way or
easements are required. The total budget for right-of-way acquisitions is$98,000. UNANIMOUS
APPROVAL. FORWARD TO FEBRUARY 6,2017 REGULAR CONSENT AGENDA.
D. Project Update on South 160th Street Speed Cushion Pilot Project
Staff updated the committee on a plan to pilot the installation of speed cushions on South 160tH
Street from 42nd Avenue South to 51St Avenue South. Speed cushions/re humps or tables that
include wheel cutouts for emergency vehicles. Speed data vdl be collected both before and
after installation to assess the impact of the pilot project4ng`j ost for the cushions and signs is
$33,197.40 which will come from the $75,000 Traffic Ga budget."Staff plans to conduct
outreach with impacted residents to notify the fri o� the pilot and\request feedback.
Councilmember Quinn noted that traffic calms g.*s requested by residents cit: de and asked
that there be strong,defensible rationale for the locations of pilot projects such as this. Staff is
purchasing two more mobile radar speed units to asss needs around the-city. Chair
Kruller also noted that there are speed issues aroir d'th�" y,�particularly near schools, and is
interested in piloting the cushions i other areas as soon as practical. DISCUSSION ONLY.
E. Purchase of Water Hydrant Saver
Staff is seeking Committee approval of a Stan ey Hy rant Saver in the amount of $6,022.50,
funded from the Water division's small tooIs and2rnor. quiment budget. This is a hydraulic
impact wrench that will make fire hydran1t vval�seat removal.more cost effective and safer for
the operator. COM'4IT>TEE UNANIMOUS APPROVAL.
Closeout 2015 Centra)B')Jness Distnct Sanita Sewer Rehabilitation
F. Contract ry
Staff is seeking Council approval-of contract completion and release of retainage to the Michels
Corpor ion in the mount off$509,310.8-9-for-4e 2015 Commercial Business District Sanitary
Sewer Rehabs i al tion'Prolee This project installed approximately 6,510 lineal feet of cured-in-
plaace'liner within th-e r gh -of-
`twa`yof Andover Park East, Industry Drive, Minkler Boulevard and
private easements. UNANIMOU SAPPPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CONSENT AGENDA.
G. Contract Closeout: C st t S rings Emergency Surface Water Repair
Staff is seeking Council approval of contract completion and release of retainage to the Frank
Coluccio Consttrction�Company in the amount of $164,093.54 for the Crystal Springs
Emergency Surface eater Repair Construction Project. This project constructed emergency
repair of a collapsed surface water pipe, pavement and sinkhole in Crystals Springs Park and
51St Avenue South. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 6, 2017 REGULAR
CONSENT AGENDA.
330