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Home My WebLink AboutFIN 2017-02-22 COMPLETE AGENDA PACKETCity of Tukwila Finance Committee O Verna Seal, Chair O Kathy Hougardy O Thomas McLeod AGENDA Distribution: Recommended Action V. Seal Mayor Ekberg K. Hougardy D. Cline T. McLeod C. O'Flaherty D. Robertson L. Humphrey WEDNESDAY, FEBRUARY 22, 2017 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. A lease contract with Dell. a. Forward to 3/6 Consent Pg.i Joseph Todd, Technology & Innovation Services Director Agenda. b. Review and discussion of City Council compensation b. Committee consideration. Pg.19 policy. Stephanie Brown, Human Resources Director c. Finance Department Strategic Plan and operational c. Information only. Pg.25 overview. Peggy McCarthy, Finance Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, March 7, 2017 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor TO: Finance Committee FROM: TIS Department BY: Joseph Todd Technology and Innovation Services Director CC: Mayor Ekberg DATE: 02/15/2017 SUBJECT: Approve of Dell Computer Lease Contract ISSUE It was determined in 2016 that to cost effectively refresh the cities aging desktop computing systems in a timely manner, the city would need to enter a computing lease agreement with a three year refresh cycle. BACKGROUND In 2016 along with other Department stake holders the Technology and innovations services department developed a strategy that would increase departmental productivity and efficiency. The productivity and efficiency gains would be realized through new software capabilities and business process improvement. As we move towards those goals it's clear that our current end user computing systems cannot handle the new modern software capabilities. Therefore, in August of 2016 we devised a plan with Dell Computer to refresh our systems on a 3-year rolling. This schedule to ensure that we can meet up the demands of modern desktop and cloud software and ensure that we don't fall behind with desktop computing systems technology. DISCUSSION Approve the Dell leasing contract to move forward for consent to regular council meeting FINANCIAL IMPACT The Financial impact is $450,000 paid in $150,000 increments over the course of the next 3 years. RECOMMENDATION The council is being asked to approve the contract to move forward to the March 6th regular meeting for consent and approval for the Mayor to sign the 3-year Dell Lease contract. ATTACHMENTS Dell Lease Contract Prepared For: City of Tukwila, VVA Joseph Todd 63OO8nuthcenbarBlvd Tukwila, WA 98188 Quote Information: Quote Number: Version Number: Date: Quote Expiration Dell Latitude EG570-3yr Dell Latitude E5570, CTO 6th Generation Intel Core i7'68O0U (Dual Core, 2.OGHz.4MB cache) Intel Core i7-GOOOU Processor Base, AMDRadeonR7K83OO.2GB Discrete Graphics Intel Core i7Label Windows 7 Professional English, French, Spanish 54bit(includes Windows 1O Pro License) Microsoft Office 3O Day Trial Dell Power Manager System Shipment Latitude E5570 Dell Data Protection Security Tools Digital Delivery/NB GNLMY-DELL.CRRS Dell Backup and Recovery Basic Adobe Reader 11 Dell Data Protection I Protected Workspace Dell(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Appo).OptiP|ox Waves Maxx Audio Royalty Non Touch VVVVAN HD/FHD LCD Baokcmwer 38.Ocm(15.0'')FHD(182Ox1O8O) Touch LCD with Camera (WiGiG compatible) 1OGB(2x8GB)2133k8HzDDR4Memory 5OOS8(7.2UO Rpm) Serial ATA Hard Drive HDD/SSD. Bracket for 7MM.PC15/P Intel Rapid Storage Technology Intel Dual Band Wireless O20O(OO2.11 ac) wWB|uetooth Intel Wireless 82OODriver No Wireless WAN Card Internal Dual Pointing Backlit Keyboard (Eng|iob) Internal Keyboard Shroud 106. E5570 No Fingerprint Reader and No Smart Card Reader (Contact and Contoct|nao) 8D Waft ACAdaptor US Power Cord Primary 4-ceUO2W/HRBattery No Docking Station No Carrying Case �NuOutof-Bond Systems Management �Windows 1OOS Professional Recovery O4bit-DVD 95302 December O8.2O1G July 27.2O1G davenportgr8up Kacew]000Express Safety/Environment and Regulatory Guide (Eng|iuh/Fmnch8]utch) Quick Reference Guide Latitude E5570 No Resource DVD No Option Included Energy Star 0.1 No UPC Label Regulatory Label included NoDDPIESSSoftware Dell Data Protection Encryption Personal Edition Digital Delivery Dell PmSupport for Software, Dell Data Protection Encryption Personal Edition, 3Year US Order Dimctohip Info Mod MIX SHIP Config(DAO) BTO Standard shipment Air Dell Latitude E557O Flex 4U Fixed Hardware Configuration No Stand included No Mouse Dell Docking Spacer for Latitude Dell Limited Hardware Warranty Extended Yoor(s) Thank you choosing Dell Pm3uppnrt. For tech support, visit http:Vsupport.deU.com/Pm8upportorcaU1-850-51O-3115 Dell Limited Hardware Warranty PmSupport:7x24 Technical Support, 3Years PmGupport: Next Business Day0nsito. 1 Year P S rt Next B ei ess Day Onoiha 2 Year Extended Dell Latitude E5570-Gyr Dell Latitude E5570.CTO 8th Generation Intel Core i7'OOOOU (Dual Core, 2.OGHz.4MB macho) Intel Core i7-OOOOU Processor Base, AMDRadeonR7M38U.2GB Discrete Graphics Intel Core i7Label Windows 7 Professional English, French, Spanish 84bit(includes Windows 1O Pro License) Microsoft Office 3O Day Trial Dell Power Manager System Shipment, Latitude E5570 Dell Data Protection Security Tools Digital Delivery/NB GVV.MY-DELL.CRRG Dell Backup and Recovery Basic Adobe Reader 11 Dell Data Protection I Protected Workspace DeU(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Appo).OptiP|ex Waves Maxx Audio Royalty 39.Omn(15.0'')FHD(1S2Ox108O) Touch LCD with Camera (V0GiS $1.350001 $337.50000 � �avenportgroup _ Dell Latitude 5570 - i7 & 16GB w/ Touchscreen 500GB (7,200 Rpm) Serial ATA Hard Drive HDD /SSD, Bracket for 7MM,PC15 /P Intel Rapid Storage Technology Intel Dual Band Wireless 8260 (802.11 ac) W/ Bluetooth Intel Wireless 8260 Driver No Wireless WAN Card Internal Dual Pointing Backlit Keyboard (US- English) Internal Keyboard Shroud 106, E5570 No Fingerprint Reader and No Smart Card Reader (Contact and Contactless) 90 Watt AC Adaptor US Power Cord Primary 4 -cell 62W 1HR Battery No Docking Station No Carrying Case No Out-of -Band Systems Management Windows 10 Pro OS Recovery 64bit - DVD Kace K1000 Express Safety /Environment and Regulatory Guide (English /French /Dutch) Quick Reference Guide Latitude E5570 No Resource DVD No Option Included Energy Star 6.1 No UPC Label Regulatory Label included No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year US Order Directship Info Mod MIX SHIP Config (DAO) BTO Standard shipment Air Dell Latitude E5570 Flex 4 U Fixed Hardware Configuration No Stand included No Mouse Dell Docking Spacer for Latitude Dell Limited Hardware Warranty Extended Year(s) Thank you choosing Dell ProSupport. For tech support, visit http: / /support.dell.com /ProSupport or call 1- 866- 516 -3115 Dell Limited Hardware Warranty ProSupport: 7x24 Technical Support, 5 Years ProSupport: Next Business Day Onsite, 1 Year ProSupport: Next Business Day Onsite, 4 Year Extended Custom Asset Tag Image Load - Custom Image, Fac tory Install Configuration Services - Custo m, Laser Etching,Factory Insta II CFI Routinq SKU davenportgr aup Peripherals/Spare Parts davenportgroup Latitude 7275 2-1 Notebook 50* 1 Dell Latitude 7275 - 3 Year 1 $1,500.001 $75,000.00 Dell Latitude 7275, CTO 6th Generation Intel Core m7-6Y75 Processor (4M Cache, up to 3.10) Win 10 Pro 64 English, French, Spanish Intel Core m7 Processor Base with 8GI3 RAM, WLAN Only Microsoft(R) Office 30 Days Trial Dell Power Manager Kickstart Product Registration Dell Data Protection Security Tools Digital Delivery/NB SupportAssist Dell(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex Dell Developed Recovery Dell Customer Connect System Shipment, Latitude 7275 Software Driver Latitude 12 Slim Keyboard US English 80 Keys 31.8cm (12.5") FHD (1920x1080) Touch 8GB DDR31- 1600MHz Memory M.2 128GB SATA Class 20 Solid State Drive No Out-of-Band Systems Management System Utilities Intel 8260 Dual band 2x2 802.11 ac 2.4/5GHz + Bluetooth 4.1 Intel Dual Band Wireless 8260 Driver Intel M7 Processor Label No Mobile Broadband E5 Power Cord for 3-pin Adapter (US/China) 30 Watt AC Adapter Dell Adapter USB-C to USB-A 3.0 Primary 2-Cell (30Whr) battery Energy Star not Included Quick Start Guide Energy Star Compliant Energy Star 6.1 Regulatory Label (Intel 8260 WLAN) for DAOIEMEA No UPC Label System Shipment, Slim Folio Keyboard No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year BTO Standard Shipment (M) Dell Latitude 7275 Flex 3 System back Cover to support Non DS4, Non-Keyssa, WLAN No FGA Dell Limited Hardware Warranty Plus Service ProSupport: 7x24 Technical Support, 3 Years ProSupport: Next Business Day Onsite, 3 Years davenportgroup Latitude 7275 2-1 Notebook 50 1 Dell Latitude 7275 - 5 Year 1 $1,800.001 $90,000.00 Dell Latitude 7275, CTO 6th Generation Intel Core m7-6Y75 Processor (4M Cache, up to 3.10) Win 10 Pro 64 English, French, Spanish Intel Core m7 Processor Base with 8GB RAM, WLAN Only Microsoft(R) Office 30 Days Trial Dell Power Manager Kickstart Product Registration Dell Data Protection Security Tools Digital Delivery/NB SupportAssist Dell(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex Dell Developed Recovery Dell Customer Connect System Shipment, Latitude 7275 Software Driver Latitude 12 Slim Keyboard US English 80 Keys 31.8cm (12.5") FHD (1920x1080) Touch 8GB DDR31- 1600MHz Memory M.2 128GB SATA Class 20 Solid State Drive No Out-of-Band Systems Management System Utilities Intel 8260 Dual band 2x2 802.11 ac 2.4/5GHz + Bluetooth 4.1 Intel Dual Band Wireless 8260 Driver Intel M7 Processor Label No Mobile Broadband E5 Power Cord for 3-pin Adapter (US/China) 30 Watt AC Adapter Dell Adapter USB-C to USB-A 3.0 Primary 2-Cell (30Whr) battery Energy Star not Included Quick Start Guide Energy Star Compliant Energy Star 6.1 Regulatory Label (Intel 8260 WLAN) for DAO/EMEA No UPC Label System Shipment, Slim Folio Keyboard No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year BTO Standard Shipment (M) Dell Latitude 7275 Flex 3 System back Cover to support Non DS4, Non-Keyssa, WLAN No FGA Dell Limited Hardware Warranty Plus Service ProSupport: 7x24 Technical Support, 5 Years ProSupport: Next Business Day Onsite, 5 Years davenportgroup Latitude 7275 2-1 Notebook davenportgroup davenportgroup . Terms and Conditions Terms of payment are Net 15 days from shipment, unless otherwise agreed upon. We will assess a late fee of1.5 percent per month on all amounts received after that time. Applicable tax and shipping will be included on your invoice. We reserve the right to cancel orders arising from pricing or other errors. Thank you for your business. Signature Date davenportgroUp _ S 9`�♦ b davenportgroup 13 Prepared For: CITY OF TUKWILA, WASHINGTON Joseph Todd January 9, 2017 ASE_QUOTE The Lease Quote is exclusive of shipping costs, maintenance fees, filing fees, licensing fees, property or use taxes. insurance premiums and nitar items which shall be for Lessees account Lessee wi(I pay payments and all other amounts without set -off, abatement or reduction for any reason iatsoever. Additionally, Lessee shall declare and pay all sales, use and personal property taxes to the appropriate taxing authorities. If you are sales tax _fit - please provide a copy of vow Exemption Certificate with the Lease Contract if Lessee provides the appropriate tax exemption certificates to DFS. les and use taxes will not be collected by DFS. However, if your taxing authori ty assesses a personal property tax on leased equipment, and if DFS pays that K under your tease structure. LesseerLtuss:!_mt)Snse OF5 for that t >. expense in connection with the(,essee's lease. JRCHASE ORDER: The Purchase Order must be made out to Dell Financial Services LLC., One Dell Way, RRS -23, Round Rock TX 78692, The Purchase rder will need to include the quote number, quantity and description of the equipment. Please be sure to indicate that the PO is for a lease order and shows e type of lease, the term length, and payment frequency. The date of the lease quote referenced should be included, Please be sure to include any applicable upping costs as a line item and include your address as the SHIP TO destination. SURANCE: The risk of loss on the equipment is borne solely by the Lessee. Lessee shall be required to purchase and maintain during the Term comprehensive public liability insurance naming Lessor as additional insured; and (h) 'all -risk' physical damage insurance in a minimum amount of the irchase Price, naming DF5 as first loss payee. "IATION COVENANT The Lease will contain an appropriation of funds clause. The Lessee will covenant that it shall do all things legally within its to obtain and maintain funds from which the payments may be paid. MENTATION: In addition to a duty executed Agreement, other documents as reasonably requested by DFS may Ir_ required, such as but not limited to, is of counsel IRS tax exemption forms (if applicable), and audited financials. SAL VALIDITY APPROVALS: This is a proposal based upon market conditions and is valid for 30 days, is subject to final credit approval, review of the miss of the transaction, and execution of mutually acceptable documentation. Page 2 of 2 14 ]I; = r- * , City of Tukwila, WA Joseph Todd 6300 Southcenter Blvd Tukwila, WA 98188 us joseph.todd@tukwilawa.gov Summary lip Quote Number: MDIRQ1019 Dell Latitude 7275 SubTotal 1 $67,750.00 davenportgroup 15 Quote 250 Dell Latitude E5570 $1,225.00 $306,250.00 6th Generation Intel Core i7-660OU (Dual Core, 2.6GHz, 4MB cache) Windows 7 Professional English, French, Spanish 64bit (includes Windows 10 Pro License) Dell Latitude E5570, CTO Internal Dual Pointing Backlit Keyboard (US-English) Internal Keyboard Shroud 106, E5570 No Out-of-Band Systems Management 16GB (2x8GB) 2133MHz DDR4 Memory 50OGB (7,200 Rpm) Serial ATA Hard Drive Intel Dual Band Wireless 8260 (802.11ac) W/ Bluetooth Intel Rapid Storage Technology No Wireless WAN Card Primary 4-cell 62W/HR Battery 39.6cm (15.6") FHD (1920x1080) Touch LCD with Camera (WiGiG compatible) No Fingerprint Reader and No Smart Card Reader (Contact and Contactiess) Adobe Reader 11 Dell Data Protection I Protected Workspace Dell(TM) Digital Delivery Cirrus Client Windows 10 Pro OS Recovery 64bit - DVD US Power Cord 90 Watt AC Adaptor No DDPIESS, Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year Dell Limited Hardware Warranty - 3 Years davenportgroup 16 r ♦ ♦ 4 f 1 f 1 davenportgroup 17 Description 'Unit Price, Ext. Price Primary 2-Cell (30Whr) battery Dell Premier Magnetic Folio for Mobility keyboard+system No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year System back Cover to support Non DS4, Non-Keyssa, WLAN Dell Limited Hardware Warranty Plus Service - 3 Years ProSupport: 7x24 Technical Support - 3 Years ProSupport: Next Business Day Onsite - 3 Years Custom Asset Tag Image Load - Custom Image, Fac tort' Install 50 Dell Dock - WD15 with 130W Adapter $105.00 $5,250.00 Dell Latitude 7275 SubTotal $67,750.00 davenportgroup im City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Stephanie Brown, Human Resources Director CC: Mayor Ekberg DATE: February 13, 2017 SUBJECT: Review and Discussion of City Council Compensation Policy -Resolution No. 1796 ISSUE The City Council has requested to meet with Administration to review and discuss Resolution No. 1796, which sets the policy for Compensation and Benefits for City employees. BACKGROUND In 2013, Resolution No. 1796 was adopted establishing a compensation policy for City of Tukwila Employees. The purpose of the compensation program defined by this Resolution is to facilitate recruiting, retention, development and productivity of its employees. Resolution No. 1796, also considers the City's desire to utilize standard policies, procedures and processes, whenever possible, for compensating all employee groups. Since the adoption of this policy in 2013, it has been used as a guide and serves to establish criteria for Administration to use when conducting analysis for salary and benefits. The criteria used for salary and benefit analysis is 1. All Puget Sound Jurisdictions with +/-50% of Tukwila's annual assessed valuation, based upon the Department of Revenue data. 2. For non-represented employees, the City desires to pay the average salary derived from comparable jurisdictions data that is +/-50% of Tukwila annual assessed valuation. 3. The cost of living adjustment (COLA) in odd numbered years for non-represented employees shall be based upon 90% of the Seattle-Tacoma-Bremerton Consumer Price Index (CPI-W) Average (June to June). 4. The City desires to provide employee benefits that are competitive to the comparable jurisdictions providing benefits that are above average, when economic conditions allow. Other provisions of the Resolution seek to mitigate or avoid salary compression issues where possible, and that any deviations from the process noted above will be reviewed with the City Council prior to any adoption of any process change. ipt INFORMATIONAL MEMO Page 2 DISCUSSION The Administration has heard from the City Council a desire to re-examine Resolution No. 1796, and agrees that there is an opportunity to ensure the policy is meeting its goals. In collaboration with the Finance Committee, Administration would like to examine the various compensation policies as stated above. The review could include an overview of current compensation (both financial and non-financial) trends; a review of the policy regarding comparable cities; review the timing and process of non-represented compensation (market versus COLA); review benefits structure for competitiveness and other issues deemed appropriate by Administration and the Committee. We look forward to this discussion with you on February 22, and our recommendation is that this review and discussion be held over for an additional Finance Committee meeting before it is forwarded to the City Council for review. ATTACHMENT Resolution No. 1796 20 WA2017 Info Mernos\Compensation Policy 2-13-17.doc City of T ukwila Washington Resolution No. )93/0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A COMPENSATION POLICY FOR CITY OF TUKWILA EMPLOYEES AND REPEALING RESOLUTION NO. 1387. WHEREAS, the City believes that the purpose of a compensation program is to facilitate recruiting, retention, development and productivity of employees; and WHEREAS, the City desires to utilize standardized policies, procedures and processes, wherever possible, for compensating all employee groups, both represented and non - represented; and WHEREAS, the City recognizes that current economic conditions and forecasts, long-range City budget forecasts, position rates for comparable jurisdictions, as well as internal equity considerations should assist in guiding in the compensation of employees; and WHEREAS, the City has made a determination to, when economic conditions allow, review and adjust non-represented employee salaries via a market analysis to that of the average of comparable jurisdictions in even-numbered years, and to provide a cost-of-living (COLA) allowance in odd-numbered years; and WHEREAS, the City has made a determination to, when economic conditions and negotiations allow, provide represented employees with salaries that reflect the average of comparable jurisdictions; and WHEREAS, the City has made a determination to, when economic conditions allow, provide benefits to represented and non-represented employees that are slightly above the average of comparable jurisdictions; and WHEREAS, the City Council will participate in setting negotiation expectations and reviewing and approving represented employee group contracts; W:\Word Processing\Resolutions\Compensation policy for City employees 5-29-1.3 final SB:bjs Page 1 of 3 21 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The following statements and processes are adopted for the purpose of guiding compensation programs for employees of the City of Tukwila. A. Information to be provided to the City Council. 1. For Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council. This presentation must be made to the Council prior to the commencement of negotiations with the bargaining units regarding salary and benefits. The City Council and Administration will discuss represented employee group negotiation expectations, negotiating points, salary and benefit change floors and/or ceilings prior to the beginning and at appropriate points during negotiation sessions. 2. For Non-Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council every year that a non-represented salary increase is due. Relevant Association of Washington Cities (AWC) data from the previous year's Washington City and County Employee Salary and Benefit Survey, for the comparable jurisdictions, will be used in the salary market survey. B. Compensation Policy. 1. All Puget Sound jurisdictions with +/-50% of Tukwila's annual assessed valuation, based upon the Department of Revenue data, will be used to create the list of comparable jurisdictions for evaluation of salary information. It is desirable to use the same comparable jurisdictions for both represented and non-represented employee groups. 2. For non-represented employees, the City desires to pay the average salary for the particular pay scale, as derived from the comparable jurisdiction data described in Section B.1. If the City's pay scale for any classification does not represent the average of comparable salary ranges (+/-5%), written justification must be provided to the City Council. For represented employees, the City desires to pay salaries that are competitive to the City's comparable jurisdictions. 3. The cost-of-living adjustment (COLA) in odd-numbered years for non- represented employees shall be based upon 90% of the Seattle- Tacoma- Bremerton Consumer Price Index (CPI-W) Average (June to June). It is desirable to calculate represented cost-of-living adjustments the same way, unless a different method is authorized by the Council. W:\Word Processing\Resolutions\Compensation policy for City employees 5-29-13 strike-thru SB:bjs Page 2 of 3 22 4. The goal of the City is to establish parity between represented and non- represented employees' benefits. The City desires to provide employee benefits that are competitive to the comparable cities described herein. The City will endeavor to keep increases to annual health care costs under market averages. If costs exceed market averages, adjustments will be made to reduce benefit costs. 5. The goal of the City is to mitigate or avoid salary compression issues where possible. An e ' xample of salary compression would be when a non-represented supervisor earns less, or is projected to earn less than those that he/she supervises due to contracted wage increases. 6. If the Administration determines that a deviation from the above process (in its entirety or for individual positions) is necessary, it will provide justification to the City Council for review and approval prior to the adoption of any process change. Section 2. Resolution No. 1387 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of :=,kAA) 0 12013. ATTEST /AUTHENTICATED: Christy O'FlahMy, MMC, City ClerV A • Filed with the City Clerk: Passed by the City Council: Lo Resolution Number: WAWord Processing\Resolutions\Compensation policy for City employees 5-29-13 final SB:bjs Page 3 of 3 23 24 City of Tukwila Allan Ekberg, Mayor TO: Finance Committee CC: Mayor Ekberg FROM: Peggy McCarthy, Finance Director DATE: February 15, 2017 SUBJECT: Finance Department Strategic Plan & Operations Overview ISSUE Review of the Finance Department's Strategic Plan and Operations Overview to enhance awareness of the array of financial services provided, the challenges faced, and the strategies identified for making improvements. BACKGROUND In the fall of 2015, with guidance from John Luthy of Futures Corp and pursuant to the guidelines in his book, "Planning The Future; A Guide to Strategic Thinking and Planning for Elected Officials, Public Administrators and Community Leaders", the Finance Team developed a draft Strategic Plan and an Operations Overview. In August 2016, the Finance Team created a mission and vision statement, further vetted the potential strategies for improvement and created a timeline for accomplishing the strategies. The Plan and Overview documents were bound in a notebook with the cover identifying the date of publication as August 31 5t and, also identifying the documents as "a work in progress". The Strategic Plan identifies four major challenge areas (MCA's) and creates a plan to meet these challenges and make improvements. The Operations Overview describes the financial functions currently performed, grouping them into three core service areas; Accounting and Financial Management, Budget and Long Range Financial Planning, and Business Operations. Outputs, performance measures, standards and benchmarks, anticipated community outcomes and planned operational improvements are also included. DISCUSSION Key components of the Plan and Overview will be shared with the Finance Committee to enhance awareness and understanding of the scope of services provided by the Finance Team, the challenges faced, and the strategies identified to meet these challenges and make improvements. RECOMMENDATION For information only. 25 26