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Home My WebLink AboutFIN 2017-02-22 Item 2A - Agreement - 2016-2019 Dell Computer Lease AgreementCity of Tukwila Allan Ekberg, Mayor TO: Finance Committee FROM: TIS Department BY: Joseph Todd Technology and Innovation Services Director CC: Mayor Ekberg DATE: 02/15/2017 SUBJECT: Approve of Dell Computer Lease Contract ISSUE It was determined in 2016 that to cost effectively refresh the cities aging desktop computing systems in a timely manner, the city would need to enter a computing lease agreement with a three year refresh cycle. BACKGROUND In 2016 along with other Department stake holders the Technology and innovations services department developed a strategy that would increase departmental productivity and efficiency. The productivity and efficiency gains would be realized through new software capabilities and business process improvement. As we move towards those goals it's clear that our current end user computing systems cannot handle the new modern software capabilities. Therefore, in August of 2016 we devised a plan with Dell Computer to refresh our systems on a 3-year rolling. This schedule to ensure that we can meet up the demands of modern desktop and cloud software and ensure that we don't fall behind with desktop computing systems technology. DISCUSSION Approve the Dell leasing contract to move forward for consent to regular council meeting FINANCIAL IMPACT The Financial impact is $450,000 paid in $150,000 increments over the course of the next 3 years. RECOMMENDATION The council is being asked to approve the contract to move forward to the March 6th regular meeting for consent and approval for the Mayor to sign the 3-year Dell Lease contract. ATTACHMENTS Dell Lease Contract Prepared For: City of Tukwila, VVA Joseph Todd 63OO8nuthcenbarBlvd Tukwila, WA 98188 Quote Information: Quote Number: Version Number: Date: Quote Expiration Dell Latitude EG570-3yr Dell Latitude E5570, CTO 6th Generation Intel Core i7'68O0U (Dual Core, 2.OGHz.4MB cache) Intel Core i7-GOOOU Processor Base, AMDRadeonR7K83OO.2GB Discrete Graphics Intel Core i7Label Windows 7 Professional English, French, Spanish 54bit(includes Windows 1O Pro License) Microsoft Office 3O Day Trial Dell Power Manager System Shipment Latitude E5570 Dell Data Protection Security Tools Digital Delivery/NB GNLMY-DELL.CRRS Dell Backup and Recovery Basic Adobe Reader 11 Dell Data Protection I Protected Workspace Dell(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Appo).OptiP|ox Waves Maxx Audio Royalty Non Touch VVVVAN HD/FHD LCD Baokcmwer 38.Ocm(15.0'')FHD(182Ox1O8O) Touch LCD with Camera (WiGiG compatible) 1OGB(2x8GB)2133k8HzDDR4Memory 5OOS8(7.2UO Rpm) Serial ATA Hard Drive HDD/SSD. Bracket for 7MM.PC15/P Intel Rapid Storage Technology Intel Dual Band Wireless O20O(OO2.11 ac) wWB|uetooth Intel Wireless 82OODriver No Wireless WAN Card Internal Dual Pointing Backlit Keyboard (Eng|iob) Internal Keyboard Shroud 106. E5570 No Fingerprint Reader and No Smart Card Reader (Contact and Contoct|nao) 8D Waft ACAdaptor US Power Cord Primary 4-ceUO2W/HRBattery No Docking Station No Carrying Case �NuOutof-Bond Systems Management �Windows 1OOS Professional Recovery O4bit-DVD 95302 December O8.2O1G July 27.2O1G davenportgr8up Kacew]000Express Safety/Environment and Regulatory Guide (Eng|iuh/Fmnch8]utch) Quick Reference Guide Latitude E5570 No Resource DVD No Option Included Energy Star 0.1 No UPC Label Regulatory Label included NoDDPIESSSoftware Dell Data Protection Encryption Personal Edition Digital Delivery Dell PmSupport for Software, Dell Data Protection Encryption Personal Edition, 3Year US Order Dimctohip Info Mod MIX SHIP Config(DAO) BTO Standard shipment Air Dell Latitude E557O Flex 4U Fixed Hardware Configuration No Stand included No Mouse Dell Docking Spacer for Latitude Dell Limited Hardware Warranty Extended Yoor(s) Thank you choosing Dell Pm3uppnrt. For tech support, visit http:Vsupport.deU.com/Pm8upportorcaU1-850-51O-3115 Dell Limited Hardware Warranty PmSupport:7x24 Technical Support, 3Years PmGupport: Next Business Day0nsito. 1 Year P S rt Next B ei ess Day Onoiha 2 Year Extended Dell Latitude E5570-Gyr Dell Latitude E5570.CTO 8th Generation Intel Core i7'OOOOU (Dual Core, 2.OGHz.4MB macho) Intel Core i7-OOOOU Processor Base, AMDRadeonR7M38U.2GB Discrete Graphics Intel Core i7Label Windows 7 Professional English, French, Spanish 84bit(includes Windows 1O Pro License) Microsoft Office 3O Day Trial Dell Power Manager System Shipment, Latitude E5570 Dell Data Protection Security Tools Digital Delivery/NB GVV.MY-DELL.CRRG Dell Backup and Recovery Basic Adobe Reader 11 Dell Data Protection I Protected Workspace DeU(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Appo).OptiP|ex Waves Maxx Audio Royalty 39.Omn(15.0'')FHD(1S2Ox108O) Touch LCD with Camera (V0GiS $1.350001 $337.50000 � �avenportgroup _ Dell Latitude 5570 - i7 & 16GB w/ Touchscreen 500GB (7,200 Rpm) Serial ATA Hard Drive HDD /SSD, Bracket for 7MM,PC15 /P Intel Rapid Storage Technology Intel Dual Band Wireless 8260 (802.11 ac) W/ Bluetooth Intel Wireless 8260 Driver No Wireless WAN Card Internal Dual Pointing Backlit Keyboard (US- English) Internal Keyboard Shroud 106, E5570 No Fingerprint Reader and No Smart Card Reader (Contact and Contactless) 90 Watt AC Adaptor US Power Cord Primary 4 -cell 62W 1HR Battery No Docking Station No Carrying Case No Out-of -Band Systems Management Windows 10 Pro OS Recovery 64bit - DVD Kace K1000 Express Safety /Environment and Regulatory Guide (English /French /Dutch) Quick Reference Guide Latitude E5570 No Resource DVD No Option Included Energy Star 6.1 No UPC Label Regulatory Label included No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year US Order Directship Info Mod MIX SHIP Config (DAO) BTO Standard shipment Air Dell Latitude E5570 Flex 4 U Fixed Hardware Configuration No Stand included No Mouse Dell Docking Spacer for Latitude Dell Limited Hardware Warranty Extended Year(s) Thank you choosing Dell ProSupport. For tech support, visit http: / /support.dell.com /ProSupport or call 1- 866- 516 -3115 Dell Limited Hardware Warranty ProSupport: 7x24 Technical Support, 5 Years ProSupport: Next Business Day Onsite, 1 Year ProSupport: Next Business Day Onsite, 4 Year Extended Custom Asset Tag Image Load - Custom Image, Fac tory Install Configuration Services - Custo m, Laser Etching,Factory Insta II CFI Routinq SKU davenportgr aup Peripherals/Spare Parts davenportgroup Latitude 7275 2-1 Notebook 50* 1 Dell Latitude 7275 - 3 Year 1 $1,500.001 $75,000.00 Dell Latitude 7275, CTO 6th Generation Intel Core m7-6Y75 Processor (4M Cache, up to 3.10) Win 10 Pro 64 English, French, Spanish Intel Core m7 Processor Base with 8GI3 RAM, WLAN Only Microsoft(R) Office 30 Days Trial Dell Power Manager Kickstart Product Registration Dell Data Protection Security Tools Digital Delivery/NB SupportAssist Dell(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex Dell Developed Recovery Dell Customer Connect System Shipment, Latitude 7275 Software Driver Latitude 12 Slim Keyboard US English 80 Keys 31.8cm (12.5") FHD (1920x1080) Touch 8GB DDR31- 1600MHz Memory M.2 128GB SATA Class 20 Solid State Drive No Out-of-Band Systems Management System Utilities Intel 8260 Dual band 2x2 802.11 ac 2.4/5GHz + Bluetooth 4.1 Intel Dual Band Wireless 8260 Driver Intel M7 Processor Label No Mobile Broadband E5 Power Cord for 3-pin Adapter (US/China) 30 Watt AC Adapter Dell Adapter USB-C to USB-A 3.0 Primary 2-Cell (30Whr) battery Energy Star not Included Quick Start Guide Energy Star Compliant Energy Star 6.1 Regulatory Label (Intel 8260 WLAN) for DAOIEMEA No UPC Label System Shipment, Slim Folio Keyboard No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year BTO Standard Shipment (M) Dell Latitude 7275 Flex 3 System back Cover to support Non DS4, Non-Keyssa, WLAN No FGA Dell Limited Hardware Warranty Plus Service ProSupport: 7x24 Technical Support, 3 Years ProSupport: Next Business Day Onsite, 3 Years davenportgroup Latitude 7275 2-1 Notebook 50 1 Dell Latitude 7275 - 5 Year 1 $1,800.001 $90,000.00 Dell Latitude 7275, CTO 6th Generation Intel Core m7-6Y75 Processor (4M Cache, up to 3.10) Win 10 Pro 64 English, French, Spanish Intel Core m7 Processor Base with 8GB RAM, WLAN Only Microsoft(R) Office 30 Days Trial Dell Power Manager Kickstart Product Registration Dell Data Protection Security Tools Digital Delivery/NB SupportAssist Dell(TM) Digital Delivery Cirrus Client Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex Dell Developed Recovery Dell Customer Connect System Shipment, Latitude 7275 Software Driver Latitude 12 Slim Keyboard US English 80 Keys 31.8cm (12.5") FHD (1920x1080) Touch 8GB DDR31- 1600MHz Memory M.2 128GB SATA Class 20 Solid State Drive No Out-of-Band Systems Management System Utilities Intel 8260 Dual band 2x2 802.11 ac 2.4/5GHz + Bluetooth 4.1 Intel Dual Band Wireless 8260 Driver Intel M7 Processor Label No Mobile Broadband E5 Power Cord for 3-pin Adapter (US/China) 30 Watt AC Adapter Dell Adapter USB-C to USB-A 3.0 Primary 2-Cell (30Whr) battery Energy Star not Included Quick Start Guide Energy Star Compliant Energy Star 6.1 Regulatory Label (Intel 8260 WLAN) for DAO/EMEA No UPC Label System Shipment, Slim Folio Keyboard No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year BTO Standard Shipment (M) Dell Latitude 7275 Flex 3 System back Cover to support Non DS4, Non-Keyssa, WLAN No FGA Dell Limited Hardware Warranty Plus Service ProSupport: 7x24 Technical Support, 5 Years ProSupport: Next Business Day Onsite, 5 Years davenportgroup Latitude 7275 2-1 Notebook davenportgroup davenportgroup . Terms and Conditions Terms of payment are Net 15 days from shipment, unless otherwise agreed upon. We will assess a late fee of1.5 percent per month on all amounts received after that time. Applicable tax and shipping will be included on your invoice. We reserve the right to cancel orders arising from pricing or other errors. Thank you for your business. Signature Date davenportgroUp _ S 9`�♦ b davenportgroup 13 Prepared For: CITY OF TUKWILA, WASHINGTON Joseph Todd January 9, 2017 ASE_QUOTE The Lease Quote is exclusive of shipping costs, maintenance fees, filing fees, licensing fees, property or use taxes. insurance premiums and nitar items which shall be for Lessees account Lessee wi(I pay payments and all other amounts without set -off, abatement or reduction for any reason iatsoever. Additionally, Lessee shall declare and pay all sales, use and personal property taxes to the appropriate taxing authorities. If you are sales tax _fit - please provide a copy of vow Exemption Certificate with the Lease Contract if Lessee provides the appropriate tax exemption certificates to DFS. les and use taxes will not be collected by DFS. However, if your taxing authori ty assesses a personal property tax on leased equipment, and if DFS pays that K under your tease structure. LesseerLtuss:!_mt)Snse OF5 for that t >. expense in connection with the(,essee's lease. JRCHASE ORDER: The Purchase Order must be made out to Dell Financial Services LLC., One Dell Way, RRS -23, Round Rock TX 78692, The Purchase rder will need to include the quote number, quantity and description of the equipment. Please be sure to indicate that the PO is for a lease order and shows e type of lease, the term length, and payment frequency. The date of the lease quote referenced should be included, Please be sure to include any applicable upping costs as a line item and include your address as the SHIP TO destination. SURANCE: The risk of loss on the equipment is borne solely by the Lessee. Lessee shall be required to purchase and maintain during the Term comprehensive public liability insurance naming Lessor as additional insured; and (h) 'all -risk' physical damage insurance in a minimum amount of the irchase Price, naming DF5 as first loss payee. "IATION COVENANT The Lease will contain an appropriation of funds clause. The Lessee will covenant that it shall do all things legally within its to obtain and maintain funds from which the payments may be paid. MENTATION: In addition to a duty executed Agreement, other documents as reasonably requested by DFS may Ir_ required, such as but not limited to, is of counsel IRS tax exemption forms (if applicable), and audited financials. SAL VALIDITY APPROVALS: This is a proposal based upon market conditions and is valid for 30 days, is subject to final credit approval, review of the miss of the transaction, and execution of mutually acceptable documentation. Page 2 of 2 14 ]I; = r- * , City of Tukwila, WA Joseph Todd 6300 Southcenter Blvd Tukwila, WA 98188 us joseph.todd@tukwilawa.gov Summary lip Quote Number: MDIRQ1019 Dell Latitude 7275 SubTotal 1 $67,750.00 davenportgroup 15 Quote 250 Dell Latitude E5570 $1,225.00 $306,250.00 6th Generation Intel Core i7-660OU (Dual Core, 2.6GHz, 4MB cache) Windows 7 Professional English, French, Spanish 64bit (includes Windows 10 Pro License) Dell Latitude E5570, CTO Internal Dual Pointing Backlit Keyboard (US-English) Internal Keyboard Shroud 106, E5570 No Out-of-Band Systems Management 16GB (2x8GB) 2133MHz DDR4 Memory 50OGB (7,200 Rpm) Serial ATA Hard Drive Intel Dual Band Wireless 8260 (802.11ac) W/ Bluetooth Intel Rapid Storage Technology No Wireless WAN Card Primary 4-cell 62W/HR Battery 39.6cm (15.6") FHD (1920x1080) Touch LCD with Camera (WiGiG compatible) No Fingerprint Reader and No Smart Card Reader (Contact and Contactiess) Adobe Reader 11 Dell Data Protection I Protected Workspace Dell(TM) Digital Delivery Cirrus Client Windows 10 Pro OS Recovery 64bit - DVD US Power Cord 90 Watt AC Adaptor No DDPIESS, Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year Dell Limited Hardware Warranty - 3 Years davenportgroup 16 r ♦ ♦ 4 f 1 f 1 davenportgroup 17 Description 'Unit Price, Ext. Price Primary 2-Cell (30Whr) battery Dell Premier Magnetic Folio for Mobility keyboard+system No DDPIESS Software Dell Data Protection Encryption Personal Edition Digital Delivery Dell ProSupport for Software, Dell Data Protection Encryption Personal Edition, 3 Year System back Cover to support Non DS4, Non-Keyssa, WLAN Dell Limited Hardware Warranty Plus Service - 3 Years ProSupport: 7x24 Technical Support - 3 Years ProSupport: Next Business Day Onsite - 3 Years Custom Asset Tag Image Load - Custom Image, Fac tort' Install 50 Dell Dock - WD15 with 130W Adapter $105.00 $5,250.00 Dell Latitude 7275 SubTotal $67,750.00 davenportgroup im