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HomeMy WebLinkAboutPS 2017-02-21 COMPLETE AGENDA PACKETCity of Tukwila Public Safety Committee O Thomas McLeod, Chair O Joe Duffie O De'Sean Quinn Please note permanent change in meeting location. 4 AGENDA Distribution: Recommended Action T. McLeod Mayor Ekberg J. Duffle D. Cline D. Quinn C. O'Flaherty D. Robertson L. Humphrey TUESDAY, FEBRUARY 21, 2017 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. An ordinance relating to destruction of forfeited firearms. a. Forward to 2/27 C.O.W. Pg.1 Officer Larry Hann, Po /ice Department and 3/6 Regular Mtg. b. Small Unmanned Aircraft Systems (sUAS): b. Pg.13 1. An update on sUAS. 1. Information only. 2. Committee approval for funding to begin the sUAS 2. Committee decision. pilot program. Bruce Linton, Deputy Police Chief c. Discussion on Public Safety Plan Siting Advisory c. Forward to 2/27 C.O.W. for Pg.47 Committee framework. consensus. Rachel Bianchi, Communications and Government Relations Manager d. Public Safety Plan facilities draft siting criteria. d. Forward to 2/27 C.O.W. for Pg.53 Rachel Bianchi, Communications and Government Relations consensus. Manager e. Discussion on format of monthly report to Council on e. Forward to 2/27 C.O.W. for Pg.71 the Public Safety Plan. consensus. Rachel Bianchi, Communications and Government Relations Manager f. 2016 4th Quarter Police Department Report. f. Information only. Pg.77 Mike Uilla, Police Chief 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Monday, March 6, 2017 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Mike Villa, Chief of Police BY: Officer Larry Hann, City Attorney Ann Marie Soto CC: Mayor Ekberg DATE: December 27, 2016 SUBJECT: An Amendment to Ordinance 1668 regarding Destruction of Forfeited Firearms ISSUE The Council is being asked to consider and approve amending ordinance 1668 as codified in Tukwila Municipal Code (TMC) section 8.11.030 "Destruction of Forfeited Firearms". BACKGROUND In 1993, the Washington State Legislature adopted RCW 9.41.098 authorizing local governments to dispose of seized and forfeited firearms in any manner as determined by local legislative authority. The Tukwila City Council subsequently adopted Ordinance 1668 providing for destruction of all seized and forfeited firearms declared surplus. DISCUSSION The amendment allows for used, out of warranty and unreliable or unserviceable firearms to be returned to the original manufacturer in trade for a new model that increases safety and reliability for the officer at a substantial savings to the department. The City Council would exercise its discretion by directing the Tukwila Police Department to dispose of all forfeited and surplus firearms not meeting an exemption by either destroying the firearm or trading the firearm to a licensed manufacturer through an authorized "buy back" program. FINANCIAL IMPACT While there are other firearms manufactures that have similar trade-in programs, the following example is from Glock Inc (currently the standard pistol issued by the Tukwila Police Department). Glock's current Law Enforcement Agency price for a new Generation 4 Glock model 22 is $414.00. If an older generation 2 or 3 model Glock 22 is traded back to Glock, the cost to the agency for the new generation four handguns drops from $414.00 to $164.00. RECOMMENDATION The Council is being asked to approve the amendment of Ordinance 1668 at the February 27, 2017 Committee of the Whole meeting and subsequent March 6, 2017 Regular meeting. ATTACHMENTS Proposed amendment to Ordinance 1668 Glock Inc trade-up program flyer IL-2, a Ll Ll AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1668, AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 8.11, "DISPOSAL OF FORFEITED AND SURPLUS FIREARMS"; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 8.11 TO AUTHORIZE DISPOSAL VIA MANUFACTURER "BUY BACK" PROGRAMS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in 1993 the Washington State Legislature adopted RCW 9.41.098 authorizing local governments to dispose of seized and forfeited firearms in any manner as determined by the local legislative authority; and WHEREAS, the City Council of the City of Tukwila subsequently adopted Ordinance No. 1668 providing for destruction of all seized and forfeited firearms declared surplus; and WHEREAS, destruction of firearms limits the City's ability to trade firearms for new firearms at a cost savings to the City; and WHEREAS, manufacturer "buy back" programs allow for used, out of warranty and unreliable firearms to be returned to the original manufacturer in exchange for new models that increase safety and reliability for officers at a substantial savings to the department; and WHEREAS, the City Council chooses to exercise its discretion by directing the Tukwila Police Department to dispose of all forfeited and surplus firearms not meeting an exemption by either destroying the firearm or selling the firearm to a licensed manufacturer through an authorized "buy back" program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1668 is hereby repealed in its entirety. W: Word ProcessingXOrdinancesUsposal of Forfeited and Surplus Firearms 1-13-17 LH:bjs Page 1 of 4 Section 2. TMC Chapter 8.11 Reenacted. Tukwila Municipal Code (TMC) Chapter 8.11 is hereby reenacted to read as follows: CHAPTER 8.11 DISPOSAL OF FORFEITED AND SURPLUS FIREARMS Sections: 8.11.010 Applicable Weapons 8.11.020 Retention of Firearms for Department Use 8.11.030 D8StF6lGtiGR-Disposal of Forfeited Firearms L _ 8.11.040 Legislative Exemption for the Destruction of Certain Firearms Section 3. TMC Section 8.11.010 is hereby reenacted to read as follows: 8.11.010 Applicable Weapons A. All illegal firearms as defined by RCW or the Federal Bureau of Alcohol, Tobacco, and Firearms (ATF) regulations, and "short firearms" (handguns) within the inventory of the Tukwila Police Department up to midnight June 30, 1993, and all rifles, shotguns and short firearms that come into the possession of the Tukwila Police Department after June 30, 1993 that are judicially forfeited under RCW 9.41.098, no longer needed for evidence, or forfeited due to a failure to make a claim under RCW 63.32.010 or 63.40.010, or any surplus firearm from the inventory of Tukwila Police Department service weapons, shall be disposed of by the Tukwila Police Department in the manner set forth in this chapter. B. Any "short firearm" (handgun) in the inventory of the Tukwila Police Department up to midnight June 30, 1993, destroyed by the City of Tukwila shall cause the City to pay a sum of $25.00 per handgun to the Treasurer of the State of Washington. C. All legal rifles, shotguns, and antique or relic weapons as described in TMC Section 8.11.040 in the inventory of the Tukwila Police Department up to midnight June 30, 1993 shall be disposed of through trade and/or auction by commercial sellers. Section 4. TMC Section 8.11.020 is hereby reenacted to read as follows: 8.11.020 Retention of Firearms for Department Use A. Any firearm seized after June 30, 1993, having been adjudicated as forfeited to the Tukwila Police Department or forfeited due to a failure to make a claim under applicable State law, that is no longer needed for evidence, that is determined to be of functional value to the Police Service of the City of Tukwila, may be retained for department use. At no time shall the annual number of Department-retained firearms exceed 10% of the total number of firearms forfeited to the Department in any calendar year. W: Word Processing\Ordinances\lDisposal of Forfeited and Surplus Firearms 1-13-17 LH:bjs El Page 2 of 4 B. Any firearm declared surplus from the inventory of Tukwila Police Department service weapons shall be destroyed or disposed of in the manner set out in this chapter under TIVIC Section 8.11.030. Section 5. TIVIC Section 8.11.030 is hereby reenacted to read as follows: 8.11.030 Destructie-114-Disposal of Forfeited Firearms All illegal firearms, all "short firearms" (handguns) in inventory of the Tukwila Police Department up to midnight June 30, 1993, all firearms legally forfeited to the Tukwila Police Department after June 30, 1993, no longer needed for evidence, and all firearms declared surplus from the inventory of weapons in service by the Tukwila Police Department, with the exception of exempted firearms as set out in TIVIC Section 8.11.040, shall be destroyed by appropriate means available or sold to a licensed firearm manufacturer who participates in an authorized "buy back" program, under the direction of the Chief of Police-DeWment -'V;.'-eRGe peFSOR. Section 6. TIVIC Section 8.11.040 is hereby reenacted to read as follows: 8.11.040 Legislative Exemption for the Destruction of Certain Firearms A. No antique firearm as defined by RCW 9.41.098, or firearm designated a curio, relic, or firearm of particular historical significance as described in the published regulations of the Bureau of Alcohol, Tobacco, and Firearms, may be destroyed. B. Any antique or relic firearm meeting the definition of this section may be retained by the Department. 1. All other firearms meeting the definition of this section shall be traded to commercial sellers for equal value applicable police supplies/equipment, or auctioned to commercial sellers. 2. Any proceeds received from the trade or auction of firearms under this chapter shall be utilized in the furtherance of the Police Mission. Section 7. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 8. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing\Ordinances\Disposal of Forfeited and Surplus Firearms 1-13-17 LH:bjs Page 3 of 4 Section 9. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _ day of 12017. ATTEST/AUTHENTICATED: Christy OFlaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Pror-essing\Ordinances\Disposal of Forfeited and Surplus Firearms 1-13-17 LH:bjs Page 4 of 4 GLOCK inc. 2015 POLICE AGENCY TRADE-UP PROGRAM [KC K " PERFECTION GLOCK, Inc. 6000 Highlands Parkway, Smyrna GA 30082 Ph 770-432-1202 / Fx 770-3-19-4785 11SWAPmAmGL0CK11 trade -up offer for POLICE AGENCIES that issue older GLOCK Pistols TRADE-IN your OLD USED AGENCY-OWNED GLOCK PISTOLS and TRADE-UP to NEW GLOCKS with NIGHT-SIGHTS and NEW MAGAZINES for only $164.00 ea (OR LESS) with new Glock Night-Sights Price is Federal Excise Tax Exempt Prices are applicable on orders placed directly with GLOCK, Inc, - OR - with most Factory-Authorized GLOCK Law Enforcement Distributors TRADE-IN PURCHASE Number of PAY ONLY YOUR OLD 1ST, 2ND, or 3RD NEW GLOCK PISTOLS New THE AMOUNT SHOWN GENERATION GLOCK PISTOLS with NEW MAGAZINES and Magazines BELOW, PER PISTOL (MODELS as LISTED BELOW) NEW GLOCK NIGHT-SIGHTS INCLUDED Included (DIFFERENCE) Some 1986-1988 "1st Generation" pistols without "checkering" on the front and rear back-straps may be worth slightly less in trade OFFER REQUIRES DEPT LETTERHEAD PURCHASE ORDER OR PURCHASE LETTER, & FEDERAL EXCISE TAX EXEMPTION CERTIFICATE. SWAP-A-GLOCK TRADE-UP PRICES QUOTED DO NOT INCLUDE STATE OR LOCAL SALES TAXES, IF APPLICABLE. CALL FOR A FREE WRITTEN QUOTE. Please ask your GLOCK District Manager for details. Dave Mallery (503) 805-5409 Email: Dave.mallery @glock.us Page 3 of 10 j 010315 7 GLOCK GEN4 PISTOLS GEN4 - G17 9mm I G22.40 cal G31 .367 cal 3 164.00 GEN4 - G19 9mm G23.40 cal G32.367 cal 3 164.00 GEN4 - G26 9mm G27.40 cal G33 .367 cal 3 164.00 9mm Models GEN4 - G34 9mm I G35.40 cal 3 239.00 17 / 19 / 26 /34 GEN4 - G37.46 GAP / G38.46 GAP 3 179.00 21 /30/30S/36/41 GEN4 - G39.46 GAP 3 179.00 .40 Cal Models GLOCK GEN4 and GEN3 PISTOLS 22 / 23 / 27 / 35 GLOCK GEN4 & GEN3 PISTOLS .357 Cal Models 31/32/33 GEN4 - G21 / G21 SF.45 ACP 3 224.00 G30S / G30SF / G36 .45 ACP 3 224.00 GEN4 - G41 .46 ACP 3 239.00 G20SF 10mm 3 224.00 G29SF 10mm 3 224.00 OFFER REQUIRES DEPT LETTERHEAD PURCHASE ORDER OR PURCHASE LETTER, & FEDERAL EXCISE TAX EXEMPTION CERTIFICATE. SWAP-A-GLOCK TRADE-UP PRICES QUOTED DO NOT INCLUDE STATE OR LOCAL SALES TAXES, IF APPLICABLE. CALL FOR A FREE WRITTEN QUOTE. Please ask your GLOCK District Manager for details. Dave Mallery (503) 805-5409 Email: Dave.mallery @glock.us Page 3 of 10 j 010315 7 GLOCK GEN4 and GEN3 PISTOLS GEN4 - G17 9mm G22.40 cal G31 .367 cal 3 104.00 GEN4 - G19 9mm G23.40 cal G32.357 cal 3 104.00 GEN4 - G26 9mm G27 .40 cal I G33 .357 cal 3 104.00 GEN4 - G34 9mm G36.40 cal 3 179.00 .45 ACP Cal Models GEN4 - G37.45 GAP / G38.45 GAP 3 119.00 21 /30/30S/36/41 GEN4 - G39.45 GAP 3 119.00 GLOCK GEN4 and GEN3 PISTOLS 10mm Models 20/29 GEN4 21SF.45 ACP I G21 .46 ACP 3 164.00 G30SF.46ACP I G30S.45ACP / G36.45 ACP 3 164.00 GEN4 41 .46 ACP 3 179.00 G20SF10mm G20 10mm 3 164.00 G29SF 10mm I G29 10mm 3 164.00 OFFER REQUIRES DEPT LETTERHEAD PURCHASE ORDER OR PURCHASE LETTER, & FEDERAL EXCISE TAX EXEMPTION CERTIFICATE. SWAP-A-GLOCK TRADE-UP PRICES QUOTED DO NOT INCLUDE STATE OR LOCAL SALES TAXES, IF APPLICABLE. CALL FOR A FREE WRITTEN QUOTE. Please ask your GLOCK District Manager for details. Dave Mallery (503) 805-5409 Email: Dave.mallery @glock.us Page 3 of 10 j 010315 7 GLOCK, Inc. USA I --- - - - --- - ----- ----------- -1- ... . ... . ....... _4 1 60'00 Highlands Parkway Srny'na, GA 30()82 ipV\ Te. +1 770 4�)2 1202 PERFECTION www,glock.com Fax 4 - 770,13:3 87 L9 Law Enforcement Agency Price List GLOCK, Inc, 6000 Highlands Parkway, Smyrna, GA 30082, Phone: 770-432-1202 Fax: 770-433-8719 Fixed $362.00 $398.20 Adjustable $382.00 $420.20 GLOCK Steel $387.00 $425.70 GLOCK NS $414.00 $455.40 Fixed $384.00 $422.40 Adjustable $404.00 $444.40 GLOCK Steel $409.00 $449.90 GLOCK NS $436.00 $479.60 Fixed $362.00 $398.20 Adjustable $382.00 $420.20 GLOCK Steel $387.00 $425.70 GLOCK NS 5414,00 $455.40 Fixed $422.00 $464.20 Adjustable $442.00 $486.20 GLOCK Steel $447.00 $491.70 GLOCK NS $474.00 $521.40 Fixed $462.00 $508.20 Adjustable $482.00 $530.20 GLOCK Steel $487.00 $535.70 GLOCK INS $514.00 $565.40 Fixed $437.00 $480.70 Adjustable $457,00 $502.70 GLOCK Steel $462.00 $508.20 GLOCK NS $489.00 $537.90 *** Prices are subject to change *** Page 1 of 4 FRM-72-32 / Rev 25 / 01.07.16 / Law Enforcement Agency Price List GLOCK, Inc. USA ......... . . ...... - . .... . ......... .... ..... .. ... 6C�'O IdIghlandr park-"'ny IOCK USA Te, �1 7 70 432 12r,2 PERFECTION www.glock.com Fax + - 7 70 -,; 33 8719 Law Enforcement Agency Price List GLOCK, Inc 6000 Highlands Parkway, Smyrna, GA 30082, Phone: 770-432-1202 Fax: 770-433-8719 Fixed $507.75 $55&50 Adjustable $521.50 $567.50 GLOCK NS $560�95 $614.40 Fixed $434.00 $477.40 GLOCK NS $486.00 $529.60 Fixed $37T00 $414�70 Adjustable $397.00 $436.70 GLOCK Steel $402.00 $442.80 GLOCK NS $429.00 $471,90 Fixed $377.00 $414.70 Adjustable $397.00 $436.70 GLOCK Steel $402.00 $442.80 GLOCK NS $429.00 $471.90 Fixed $290.00 $319.00 GLOCK NS $338M $372.00 Fixed $325.50 $358.00 GLOCK NS $373.60 $411,00 Fixed $459.00 Adjustable $479.00 GLOCK Steel $484.00 GLOCK NS $511.00 I&Iices are subject to change Page 2 of 4 $504.90 $526.90 $532.40 $562.10 FRM-72-32 / Rev 25 / 01,07.16 / Law Enforcement Agency Price List G LO C K Inc USA Q C K Srriy,nei, Gi\ USA Te. +1 770 452 12(,2. PERFECTION www.glock.com Fax 4 - 770 433 8719 Law Enforcement Agency Price List GLOCK, Inc 6000 Highlands Parkway Smyrna, GA 30082, Phone: 770-432-1202 Fax: 770-433-8719 Fixed $507.00 - - -- Adjustable $527.00 ---- GLOCK Steel $532.00 ---- GLOCK INS $559.00 ---- Fixed $532.00 - - -- Adjustable $552,00 ---- GLOCK Steel $557.00 - - -- Night Sights are not recommended Fixed $362.00 - - -- Adjustable $382.00 ---- GLOCK Steel $387.00 ---- GLOCK NS $414.00 ---- Fixed $479.00 $526.90 Fixed $534.00 $587.40 *** Prices are subject to change *** Page 3 of 4 FRM-72-32 / Rev 25 / 01.07.16 / Law Enforcement Agency Price List 11 GLOCK, Inc 6000 Highlands Parkway, Smyrna, GA 30082. Phone: 770-432-1202 Fax: 770-433-8719 GLOCK Magazines (All Models) GLOCK, Inc. USA GLOCK G26,G27,G33 VVI + floorplate & G42/G43 6rd W/ EXT $30.00 -- - - . .,.,-�,.,-.....--- 60ofl Highlands Park,,,,ny 1 10) [�10 C K GLOCK 22 (22rd) Magazine ,3rrvnD, GA 3WIH2 GLOCK Magazine Loader $3.00 USA $9.00 GLOCK Sport Duty Holster Te. +1 770 452 12C2 PERFECTION www.glock.com Fax +- 770 /133 8719 $21.00 GLOCK, Inc 6000 Highlands Parkway, Smyrna, GA 30082. Phone: 770-432-1202 Fax: 770-433-8719 GLOCK Magazines (All Models) $21.00 GLOCK G26,G27,G33 VVI + floorplate & G42/G43 6rd W/ EXT $30.00 GLOCK G18 33rd Magazines $32.00 GLOCK 22 (22rd) Magazine $32.00 GLOCK Magazine Loader $3.00 GLOCK Sport Combat Holster $9.00 GLOCK Sport Duty Holster $15.00 GLOCK Magazine Pouch $7,00 GLOCK Field Knife Black w/ Root Saw $21.00 GLOCK Field Knife Dark Earth w/Saw $21.00 GLOCK Field Knife Grey w/Saw $21.00 GLOCK Field Knife BFG w/Saw $21.00 GLOCK Entrenching Tool wl Pouch $34.00 GLOCK GTL 10 $75.00 GLOCK GTL 21/22 $227.00 GLOCK GTL 51/52 $794.00 GLOCK Pistol Case $18.00 GLOCK Pistol Case wl Lock $30.00 Note: Magazines being purchased by Individual Officers may only be purchased with a pistol purchase, and must be the same model as the pistol being purchased with a maximum of 6 per order. J-&rices are subject to change *** Page 4 of 4 FRM-72-32 / Rev 25 / 01.07.16 / Law Enforcement Agency Price List City of Tukwila Allan Ekberg, Mayor TO: Public Safety & Transportation and Infrastructure Committees FROM: Mike Villa, Chief of Police BY: Bruce Linton, Deputy Chief of Police CC: Mayor Ekberg DATE: January 14, 2016 SUBJECT- The Tukwila Police Use of Unmanned Aircraft Systems ISSUE The Tukwila Police Department wishes to update the Public Safety Committee as to its new policy related to Unmanned Aircraft Systems (UAS). In addition, in order to purchase the equipment needed for the UAS pilot program, the Department needs committee permission due to it being an un-forecasted capital expense in excess of $5,000. BACKGROUND The Tukwila Police Department will be implementing a UAS pilot program to validate whether this technology can enhance the Department's ability to save lives, protect property and document crime and collision scenes. In order to do this, the Department has developed the attached presentation that covers the policy development, technology overview and how we will address privacy concerns. The Department intends to report back to committee in six months' time with information on the pilot program. In addition, according to City policy, the Department must receive approval from the Public Safety Committee in order to expend un-forecasted capital funds in excess of $5,000, even though it is below the $40,000 signing authority authorized to the Mayor. The Department proposes to purchase the UAS and necessary peripherals via the drug seizure funds, ensuring no impact to the City's General Fund. TUKWILA POLICE DEPARTMENT sUAS PROGRAM COST ESTIMATE 13 V v M, RIM' R� 2 Mavic sUAS w/Accessories UAV video, stills, autonomous, obstacle avoidance, live video feed, indoor $3,000 1 Inspire 2 sUAS UAV - High Resolution 20 MP Stills, 5K w/Accessories video, autonomous, obstacle avoidance, live HD video $7,000 PIX 4D Photogrammetry Create 3D Imaging from video or still Software images to include thermal $10,000 PIX 4D Creating a 3D workflow for reconstruction Photogrammetry of scenes based off of aerial and ground Training based photography $3,000 computer with increased processing Computer capacity for PIX 4D photogrammetry 1$5,000 processing 13 INFORMATIONAL MEMO Page 2 d9 Mapping Package Autonomously mapping outdoor scenes $3,500 3dr Solo, Video SE Video mapping a scene/Targeted Surveillance, live HD feed $2,500 Mapping and Flight Basic flight and emergency procedures Training training as well as autonomous flight planning $5,000 RECOMMENDATION The Public Safety Committee is requested to approve the expenditure of seizure funds to support the planned Tukwila Police Department sUAS program. In addition, the Department wanted to be sure members of the Transportation Committee were aware of this pilot program. ATTACHMENTS Tukwila PD sUAS Policy (adopted from the IACP UAV model policy) Community Policing and Unmanned Aircraft Systems presentation WA State UAS program recommendations ACLU UAS policy recommendations Executive Summary, Community Policing & Unmanned Aircraft Systems: Guidelines to Enhance Community Trust WA2017 Info Mernos\IJAS.doc 14 Tukwila Police Department Policy Manual SMALL UNMANNED AIRCRAFT SYSTEMS 706.1 PURPOSE This policy is intended to provide personnel who are assigned responsibilities associated with the deployment and use of small unmanned aircraft systems (sUAS) with instructions on when and how this technology and the information it provides may be used for law enforcement and public safety purposes in accordance with law 706.2 POLICY It is the policy of this department that duly trained and authorized agency personnel may deploy sUAS when such use is appropriate in the performance of their official duties, and where deployment and use, and the collection and use of any audio/video recordings or other data originating from or generated by the sUAS, comport with the policy provisions provided herein and applicable law. 706.3 DEFINITIONS Digital Multimedia Evidence (DME): Digital recording of images, sounds, and associated data. Model Aircraft: A remote controlled aircraft used by hobbyists that is built, produced, manufactured, and operated for the purposes of sport, recreation, and/or competition. Unmanned Aircraft (UA) or Unmanned Aerial Vehicle (UAV): An aircraft that is intended to navigate in the air without an on-board pilot. Also alternatively called Remotely Piloted Aircraft (RPA), Remotely Operated Vehicle (ROV), or Drone. Unmanned Aircraft System (UAS): A system that includes the necessary equipment, network, and personnel to control an unmanned aircraft. Small Unmanned Aircraft Systems (sUAS): UAS systems that utilize UAVs weighing less than 55 pounds and are consistent with Federal Aviation Administration (FAA) regulations governing model aircraft. UAS Flight Crewmember: A pilot, visual observer, payload operator or other person assigned duties for a UAS for the purpose of flight or training exercise. Unmanned Aircraft Pilot: A person exercising control over a UA/UAV/UAS during flight. 706.4 ADMINISTRATION All deployments of sUAS must be specifically authorized by the Chief of Police or his designee. This agency has adopted the use of sUAS to provide an aerial visual perspective in responding to emergency situations and exigent circumstances, and for the following objectives: Copyright Lexipol, LLC 2017/01/12, All Rights Reserved. ***DRAFT*** SMALL UNMANNED AIRCRAFT SYSTEMS - Published with permission by Tukwila Police Department 1 15 Tukwila Police Department Policy Manual SMALL UNMANNED AIRCRAFT SYSTEMS 1. Situational Awareness: To assist decision makers (e.g., incident command staff; first responders; city, county, and state officials) in understanding the nature, scale, and scope of an incident—and for planning and coordinating an effective response. 2. Search and Rescue: To assist missing person investigations, AMBER Alerts, Silver Alerts, and other search and rescue missions. 3. Tactical Deployment: To support the tactical deployment of officers and equipment in emergency situations (e.g., incidents involving hostages and barricades, support for large-scale tactical operations, and other temporary perimeter security situations). 4. Visual Perspective: To provide an aerial visual perspective to assist officers in providing direction for crowd control, traffic incident management, special circumstances, and temporary perimeter security. 5. Scene Documentation: To document a crime scene, accident scene, or other major incident scene (e.g., disaster management, incident response, large-scale forensic scene investigation). 706.5 PROCEDURES FOR SUAS USE 1. The agency must obtain applicable authorizations, permits, or certificates required by the Federal Aviation Administration (FAA) prior to deploying or operating the sUAS, and these authorizations, permits, and certificates shall be maintained and current. 2. The sUAS will be operated only by personnel (pilots and crew members) who have been trained and certified in the operation of the system and are FAA Certified Remote Pilots. 3. The sUAS-certified personnel shall inspect and test sUAS equipment prior to each deployment to verify the proper functioning of all equipment and the airworthiness of the device. 4. The sUAS equipment is the responsibility of individual officers and will be used with reasonable care to ensure proper functioning. Equipment malfunctions shall be brought to the attention of the officer's supervisor as soon as possible so that an appropriate repair can be made or a replacement unit can be procured. 5. The sUAS equipment and all data, images, video, and metaclata captured, recorded, or otherwise produced by the equipment is the sole property of the agency. 6. All flights will be documented on a form or database designed for that purpose, and all flight time shall be accurately recorded. In addition, each deployment of the sUAS shall include information regarding the reason for the flight; the time, date, and location of the flight; the name of the supervisor approving the deployment and the staff assigned; and a summary of the activities covered, actions taken, and outcomes from the deployment. 7. Except for those instances where officer safety or investigation could be jeopardized—and where reasonably possible and practical, agencies should consider notifying the public. 8. Where there are specific and articulable grounds to believe that the sUAS will collect evidence of criminal wrongdoing and/or if the sUAS will be used in a manner that may intrude upon Copyright Lexipol, LLC 2017/01/12, All Rights Reserved. ***DRAFT*** SMALL UNMANNED AIRCRAFT SYSTEMS - 16 Published with permission by Tukwila Police Department 2 Tukwila Police Department Policy Manual SMALL UNMANNED AIRCRAFT SYSTEMS reasonable expectations of privacy, the agency will obtain a search warrant prior to conducting the flight. 706.6 RESTRICTIONS ON USING THE SUAS 1. The sUAS shall be deployed and used only to support official law enforcement and public safety missions. 2. The sUAS shall not be operated in an unsafe manner or in violation of FAA rules. 3. The sUAS shall not be equipped with weapons of any kind. 706.7 DME RETENTION AND MANAGEMENT 1. All DME shall be handled in accordance with existing policy on data and record retention, where applicable. 2. All DME shall be securely downloaded at the completion of each mission. The sUAS- certified operators will record information for each file that shall include the date, time, location, and case reference numbers or other mission identifiers—and identify the WAS personnel involved in mission. 3. Officers shall not edit, alter, erase, duplicate, copy, share, or otherwise distribute in any manner sUAS DME without prior written authorization and approval of the Chief of Police or his designee. 4. All access to sUAS DME must be specifically authorized by the Chief of Police or his or her designee, and all access is to be audited to ensure that only authorized users are accessing the data for legitimate and authorized purposes. 5. Files should be securely stored in accordance with agency policy and state records retention laws and retained no longer than necessary for purposes of training or for use in an investigation or prosecution. 706.8 SUAS SUPERVISION AND REPORTING 1. WAS supervisory personnel shall manage all deployments and uses of WAS to ensure that officers equipped with WAS devices utilize them in accordance with policy and procedures defined herein. 2. An authorized sUAS supervisor or administrator will audit flight documentation at regular intervals. The results of the audit will be documented. Any changes to the flight time counter, if equipped, will be documented. 3. The Chief of Police or his or her designee shall document the agency's deployment and use of sUAS. Copyright Lexipol, LLC 2017/01/12, All Rights Reserved. ***DRAFT*** SMALL UNMANNED AIRCRAFT SYSTEMS - Published with permission by Tukwila Police Department 3 17 Tukwila Police Department Policy Manual SMALL UNMANNED AIRCRAFT SYSTEMS 706.9 TRAINING 1. Police personnel who are assigned sUAS must complete an agency-approved training program to ensure proper use and operations. Additional training may be required at periodic intervals to ensure the continued effective use and operation and proper calibration and performance of the equipment and to incorporate changes, updates, or other revisions in policy and equipment. 2. All agency personnel with sUAS responsibilities, including command officers, shall also be trained in the local and federal laws and regulations, as well as policies and procedures governing the deployment and use of sUAS. Copyright Lexipol, LLC 2017/01/12, All Rights Reserved. ***DRAFT*** SMALL UNMANNED AIRCRAFT SYSTEMS - 18 Published with permission by Tukwila Police Department 4 COMMUNITY POLICING AND UNMANNED AIRCRAFT SYSTEMS (UAS) Tukwila Doi e D artment Integra &n 21st Century Technology Improving Community and Officer Safety, the intent of the Tukwila Police Department to utilize UAS to enhance the department' ability TO save lives, protect property and document crime scenes and collision scenes INTEGRATING S ALL UAS TO IMPROVE COMMUNITY AND OFFIC -R SAFETY The Benefits of • Enhanced search and rescue operations • Rapid crime scene reconstruction • Timely accident scene reconstruction • Officer safety through better situationa awareness • Critical incident response • Damage assessments during disaster res EGRATING SMALL UAS TO MPROVE COMMUNITY AND OFF! FR SAFETY Protecting Privacy From Aeria Surveillance: ■ Recommendations for government use of drone;, aircraft ■ DECEMBER 2 ■ American Civil Liberties Union 125 Broad Street, 18th Floor New York, NY 100 04 www ®a lu ®org Washington State Policy Guidelines For Unmanned Aircraft Systems ■ Chief Privacy Officer ■ Office of Privacy and Data Protection ■ State of Washington ■ Desk 350 407 8578 1 aIex alben ©wate h. a gov PRIVACY AND 4T" AMENDMENT CONCERNS REGARDING THE SSE OF AS ■ Police manned aerial surveillance platforms have not generated the same level of privacy concerns ■ Negative perception of sUAS associated with armed and surveillance "Drones" on the battlefield ■ Heightened public concern over the perceived rri_itarI atian of police agencies ► sUAS used for public safety are not Military "Drones" AS IMAGE. s,. SED FOR SITJATIONAL AWARENESS IS THE SAM DATA PROVID OTHER COLLECTION SYSTEMS D Y ■ New heUccotE;r ■ Police car • 1deo ► _ olive body -cam p� CNN News Channel Buys Altus Drone For Aerial News ID'S ABOLT NFORMAT1ON ANC :,4T YOB DO T I\ WHE E YOU GEI IT FROM. IT'S NC ABOJI Office of Privacy Data Protection ACLU AMERICAN C lL LIBERTIES UNION GUIDELINES TO ASS ENGAGEMENT A30 PROGRAM E COMM T A SuCCE N rrY SSF ■ Law enforcement adherence and respect for civil rights ■ Usage limits and policies that address purpose of use ■ Appropriate documentation of operations ■ Data minimization and retention policies ■ The adherence to FAA regulations ► Policy management ■ Abuse Prevention an Accountability AS Police Administration ■ AM deployments of sUAS must be specifically authorized by the chief of Police or a designated command -level officer. ► TPD has adopted the use of sUAS to provide an aerial visual perspective in responding to omorgoncy situations and exigent circumstances, and for the following objectives: ■ Situational awareness - To assist decision makers in understanding the nature, scale and scope of an incident ■ Search and rescue - To assist missing person investigations, AMBER Alerts, Silver Alerts and other search and rescue missions. ■ Tactical Deployment - To support the tactical deployment of officers and equipment in emergency situations such as lame scale tactical operations. ■ Scene Documentation - To document a crime scene, accident scene, or other major incident scene such as disaster management or lame= scale forensic scene investigation PD UAS POLICY HIGHLIGHTS URES FOR sUAS USE ■ The agency must obtain applicable authorizations, permits, or certificates required by the Federal Aviation Administration (FAA) prior to dep_oyinq or operating the sUAS, and these authorizations, permits, and certificates shall be maintained and current. ■ The sUAS will be operated only by personnel (pilots and crew members) who have been trained and certified in the operation of the system. ■ The sJAS- certified personnel shall inspect and test sJAS equipment prior to each deployment to verify the proper functioning of all equipment and the airworthiness of the devic . ■ The sJAS equipment and all data, images, video, and metadata captured, recorded, or otherwise produced by the equipment is the sole property of the agency TPD UAS POLICY HIGHLIGHTS PROCEDURES FO S USE ■ AM flights Mill be documented on a form or database designed for that purpose, and all flight time shall be accurately recorded. ■ Each deployment of the sUAS shall include information regarding h reason for the flight; the time, date, and location of the flight; the name of the supervisor approving the deployment and the staff assigned; and a summary of the activities covered, actions taken, and outcomes from the deployment. ■ Except for those instances where officer safety or investigation could be jeopardized and where reasonably possible and practical, the Chief of Police or a designated command level officer will consider notifying the public ► where there are specific and articulable grounds to believe that the sUAS Mill collect evidence of criminal wrongdoing and /or if the sUAS will be used in a manner that may intrude upon reasonable expectations of privacy, the agency will obtain a search warrant prior to conducting the flight$ PD LS POLICY H! GHIG 'TS RESTRICTIONS ON USING sUAS ■ The sUAS shall be deployed an d ups d only to s o rt official law cnforccmcnt and iblic safcty missions. ■ The sUAS shall not be operated in an Unsafe anncr or in violation of FAA rules. ■ The sUAS shall not be equipped with weapons of an kind. Tr: UAS POLICY H! GHLIG 'TS DIGITAL _ MEDIA EVIDENCE (DME) RETENTION AND MANAGEMENT ■ All DME shall be handled in accordance with existing policy on data and record retention, where app _icab_e. ■ All DME shall be securely downloaded at the completion of each mission. The sJAS- certified operators will record information for each file that shall include the date, time, location, and case reference numbers or other mission identifiers and identify the sJAS personnel involved in mission. ► officers shall not edit, alter, erase, duplicate, copy, share, or otherwise distribute in any manner sUAS DME without prior written authorization and approval of the Chief of Police or his or her designee. PD 'AS POLICY H! GHLIG 'TS MANAGE ENT ■ All access to sIAS DIM must oe specifically authorized y the Chief or his or hey designee, and all access is to e audited to ensure that only authorized uses are accessing the data for le itimate and authorized purposes. ► Files should oe securely stored in accordance with agency policy and state records retention laws and retained no longer than necessary for purposes of training or for use in an investigation or prosecution. Tr: UAS POLICY H! GHLIG 'TS sUAS SUPERVISION AND REPORTING ► sU S suoervisor v oersonne a__ rnana o a _ - o lents an uses of sUAS to ensure t at officers ogUie qod wit UAS devices Uti_iz o t em in accordance with e _icy and orocoduros defined Forcing ■ An aUt or zed sUAS sue rvisor or administrate audit f nt docurrer Cation at regu_ar i terva_s. The sU_ts of t ne audit wi be documented. An y flanges to f_i t t� counter if equi oed wi__ be documented. ► Th Chief of Po_ic or his or her design e sna __ do umen the agency's & _oymeit are use of sUAS devices. ■ -i oers TRAINING o are assigned sUAS must co _ an agency-a, proved rani program to ersUre r der use and operations. ► Additiora_ train a be required at q riodic inter -_s to ensure the continued effectiv use an = oaeration an ooer a_ibration an performance of tie q . oment and to incorporate c anges, Updates, or other revisions in icy and eq oment ■ A �> agency oersonne wit sUAS resoons U inq command officers, sail also be trained in t _ a_ and federal laws and regu_atiors, as well as e o_icies and procedures governin e e _ o ment an use of sLAS. Tv: UAS POLICY H! GHIG 'TS ■ Regulations ■ Airspace classifications ■ Operating rcquircmcnts ■ Flight restrictions ■ Aviation weather so.. c s ■ Effects of weather on small UAS ■ Small UAS loading TUKWMLA POLI AND TRAINING ► Emergency procedures ■ Crew resource management ■ Radio communications ■ Small unmanned aircraft performance ■ Physiological factors ■ Aeronautical decision making ■ Maintenance and pre =flight inspections S CERTIFICATION Flight performance Autonomous flight Endurance Return home capability 4. I Obstacle avoidance Optics Photogrammetry software compatibility Data storage capacity Live streaming Program and vehicle costs Compatibility with Valley agencies (common training, photogrammotry and equ nr packages, TUKWLA SELECTION CRITERIA ■ Public Salety Committcc ■ Transccrtation Committcc ■ Community Oriented Police Citi ens Advisory Board ■ Tukwila ik International Bo il vard Action Committcc ■ T ikwila Rcccrtcr Nc\ sc c r ■ Hazelnut Publication ■ City of Tukwila Wcbsitc linked to Police Department Website T K PD UAS COMMUNICATION W Tukwila Po ice Department sUAS 'e er tation Timeline AUG JUL 17 OCT 17 DEC 17 NOV 17 FINAL PUBLIC SAFETY COMMITTEE UPDATE FULL IMPLEMENTATION DETERMINATION FINAL MONTHLY ANALYSIS AND AUDIT OF UAS PROGRAM MONTHLY ANALYSIS OF UAS PROGRAM SEP 17 MONTHLY ANALYSIS OF UAS PROGRAM MONTHL JUNE 17 MONTHLY ANAL PUBLIC SAFETY COMMITTEE UPDATE ON THE UAS PROGRAM Y ANALYSIS OF UAS PROGRAM YSIS OF UAS PROGRAM EGINS P COMPLETION MAY 17 UAS PILOT PROGRAM B APRIL 17 ° UAS FLIGNT TRAINING AND SO Mar 17 COMMUNICATIONS CAMPAIGN STRATEGY EXECUTION FEB 17 REMOTE PILOT CERTIFICATION TRAINING JAN 17 POLICY DEVELOPMENT ITEM 2 Mavic sUAS w/Accessories 1 Inspire 2 sUAS w/Accessories PIX 4D Photo • rammetr Software PIX 4D Photo • rammetr Trainin • Computer d9 Mapping Package 3dr Solo, Video SE Mapping and Flight Training TOTAL ESTIMATED COSTS DESCRIPTION UAV - video, sti live video feed, s utonomous obs #dale avoidance UAV - High Resolution 20 MP Stills, 5K video, autonomous, obstacle avoidance, live HD video Create 3D Imaging from video or still images to include thermal COST 000 7,000 0,000 Creating a 3D workflow for reconstruction of scenes based off of aerial and ground based photography $3,000 computer with increased processing 4D photograrnmetry processing 5,000 Autonomously mapping outdoor scenes Video mapping HD feed 3,500 scene /Targeted Serve Basic flight and emergency procedures training as well as autonomous flight planning 2,500 5,000 39,000 IKWULA PD UAS PROGRAM COSTS QUESTIONS Washington State Policy Guidelines For Unmanned Aircraft Systems The advent and widespread use of drones has raised many complex questions in Washington State, resulting in different legislative proposals to regulate the use of drones — unmanned aerial vehicles —by state agencies and programs. This document is designed to guide policy makers and stakeholders as they develop policy proposals. It reflects input from the Executive Branch, Office of the CIO, DOT, and a broad group of agencies. The guidelines are not listed in any particular order or priority. 1. Definition of "Drones " — should apply to unmanned aerial vehicles controlled by a remote operator. Sample definition: "An unmanned aircraft that is operated without the possibility of direct human intervention from within or on the aircraft." 2. Law Enforcement and Respect for Civil Rights. A. Fourth Amendment requirements must apply to the use of evidence derived from drone surveillance. This is grounded on probable cause and the need to obtain a warrant in advance of use for law enforcement purposes, if such evidence is to be introduced in a court of law. B. Drones should not be used to monitor activities protected by the First Amendment or lawful exercise of other Constitutional rights. C. Law enforcement personnel should balance use of drones against other means of gathering information in a particular investigative need, assessing whether such alternative means are less intrusive than the deployment of drones. 3. Purpose of Use —the purpose of use of a particular flight should be recorded and maintained by the applicable agency. A. Drones should only be used in connection with properly authorized investigations and activities, unless they are authorized for on -going use by documented Agency policy. B. Exceptions to stating a purpose of use in advance of actual use can be made for emergencies such as natural disasters, terrorism and "hot pursuit" of crimes. C. Data collected by drones must be subject to existing state and federal laws and regulations regarding the privacy of personal information. 4. Data Minimization —the video images and other data derived from surveillance applications should be minimized in terms of review and retention, consistent with state records retention requirements. Only data pertaining to the original purpose of the drone flight should be retained. Agencies should set retention schedules consistent with the fulfillment of the original purpose of the drone flight. 41 5. Federal Law A. FAA regulations regarding registration of drones, safety and no -drone zones must be followed. B. The state acknowledges existing "open view" doctrines, as set forth by the Supreme Court and other legal authorities. 6. Policy Management A. Drone guidelines and agency implementation should be reviewed annually to keep up with technology and respond to citizen concerns. Such review should take place within any agency that operates drones. B. Drone guidelines should be published in print and online by each agency. OCIO will retain the guidelines in a central location. C. The state should conduct public education and outreach regarding drone policies and operations by state agencies. D. The state should not share drone data with the federal agencies without judicial authorization or review. E. The state should not share drone data with local governments or between state agencies, unless such sharing is specified within the original purpose of the deployment Alex Aiben Office of Privacy and Data Protection State of Washington 77fi 1 alex.a !2tn ifE CiI.W�.'J(7V 42 M,U'11�)M Published on American Civil Liberties Union (https://www.aclu.org) Domestic Drones pi U.S. law enforcement is greatly expanding its use of surveillance drones, and private actors are also seeking to use the technology for personal and commercial use. Drones have many beneficial uses, including in search-and-rescue missions, scientific research, mapping, and more. But deployed without proper regulation, drones equipped with facial recognition software, infrared technology, and speakers capable of monitoring personal conversations would cause unprecedented invasions of our privacy rights. Interconnected drones could enable mass tracking of vehicles and people in wide areas. Tiny drones could go completely unnoticed while peering into the window of a home or place of worship. Surveillance drones [2] have been the subject of fierce debate among both legislators and the public, giving rise to an impressive amount of state legislation—proposed and enacted—to protect individuals' privacy. Uniform rules should be enacted to ensure that we can enjoy the benefits of this new technology without bringing us closer to a "surveillance society" in which our every move is monitored, tracked, recorded, and scrutinized by the government. The ACLU recommends the following safeguards: • Usage Limits: A drone should be deployed by law enforcement only with a warrant, in an emergency, or when there are specific and articulable grounds to believe that the drone will collect evidence relating to a specific criminal act. • Data Retention: Images should be retained only when there is reasonable suspicion that they contain evidence of a crime or are relevant to an ongoing investigation or trial. • Policy- Usage policy on drones should be decided by the public's representatives, not by police departments, and the policies should be clear, written, and open to the public. • Abuse Prevention and Accountability: Use of domestic drones should be subject to open audits and proper oversight to prevent misuse. • Weapons: Domestic drones should not be equipped with lethal or non-lethal weapons. (D 2017 ACLU 43 Source URL: https-//www.aclu.org/issues/privacy-technology/surveillance- tech no log ies/d omestic-d ron es Links [1] https://www.aclu.org/issues/privacy-technology/surveiIlance-technologies/domestic- drones [2] http-//www.aclu.org/blog/tag/domestic-drones Ell Community Policing & Unmanned Aircraft Systems /UAS\ Guidelines to Enhance CoM1FMUnKnTn/St U�����0f^�� ����������y Executive Summary .� "�~=° There is no question that technology is rapidly changing the face of policing today. Most police forces now have computers in patrol cars and communicate with their officers via cell phone. They actively use new technologies togather license plate data and pinpoint hot spots ofcrime. New DNA testing capabilities are reopening thousands of old cases, offering the chance to complete an investigation o/, in some cases, reverse awrongful conviction. A driving force among cutting-edge businesses is the search for ''dinrupiive^tochno|oginu--a product that will completely transform amarket and potentially make former products obsolete. Technology has been a''dieruptivo^ force for law enforcement in many ways. For example, the use ofooUphone cameras and the explosive growth of body-worn cameras have irreversibly changed the nature ofpolicing. Like these other technological breakthroughs, the development of small unmanned aircraft systems (aUAS) has the potential ho revolutionize policing. These systems are portable, relatively easy Vm learn and use, and are becoming increasingly affordable an more manufacturers enter the growing market. The agencies that have pioneered the use uf this technology have discovered that auUAS can increase operational efficiency and improve officer and community safety. They can, among other benefits, help find lost persons, protect police officers during searches for armed suspects, decrease time needed toprocess crime and accident scenes, and aid indisaster relief and recovery. But this ia just the start. Developers have already produced prototype miniature unmanned systems that can becarried in e pocket. They are perfecting the ability of sUASto fly through a building using their own GP8 eyaLomo. They are increasing battery power io enable them tn fly longer distances o/hover in place for an hour or more. And we can only imagine that the use of this technology could one day bo the "Airborne Podne/'to every public safety officer regardless of their location orthe situation they are confronted with. The potential for these systems has caused a number of policing agencies to take note. Howmver, early adopters of this new technology have discovered e painful truth: Where law enforcement leaders see a wonderful new tool for controlling crime and increasing public safety, e portion of the public sees the potential for a massive invasion of privacy. In the public mind the type specimen of unmanned aircraft systems ia the military drone, able to hover for days, spying indiscriminately and conducting missile strikes without warning. Furthermore, the regulatory environment in the past allowed hobbyists hu buy and fly sUASthe same day, while law enforcement leaders faced a number of challenges tn using this relatively new technology, Chief among those were restrictions placed onoUAS use by the Federal Aviation Administration (FAA).Ana result, few police and sheriffs departments completed the rigorous authorization process and received approval for use, However, in August 2O1Sthe FAA completed an eight-year ru|emeking process and established regulations to allow the use ofoUAS in the National Airspace System (NAS). With the regulatory framework in place, the use ofoUAS will undoubtedly grow ato much greater pace. |n addition, numerous privacy advocates and concerned citizens, aa well as state legislatures across the country, have strong and valid concerns regarding privacy and safety. For example, at least 17 states have placed some level of restriction on police use ufeUAS.and many others have legislation under consideration. The concerns and questions are many, and the answers thus far, are few. The President's Task Force on21stCentury Policing (2O15) notes that technology can indeed, bea double-edged sword for law enforcement. While d can provide immeasurable benefits, it can also cause police officers 10 spend less time interacting with citizens. The resulting alienation can cause communities hn see law enforcement enen occupying force, completely divorced from the concerns of the public. To avoid this alienation, the task force recommended increased engagement with the community during the acquisition phase ofany new technology. Ao task force co-chair and former Philadelphia Police Commissioner Charles Ramsey noted: "Just having the conversation can increase trust and legitimacy and help departments make better dooisionu.^ Law enforcement agencies considering adopting aaUAS must consider ways to include and engage their community in the decision-making process, Beyond official restrictions, law enforcement agencies across the country have encountered strong public opposition when purchasing a oUAS. Protests over potential police surveillance of citizens have led some departments tn shelve their oUAS before they ever used them. The public outcry has made it clear that if law enforcement istobenefit from m City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: February 13, 2017 SUBJECT: Public Safety Plan Siting Advisory Committee Framework ISSUE The Public Safety Committee and Committee of the Whole reviewed the draft framework for the Public Safety Plan Siting Advisory Committee and asked staff to return with a more formal document and more specifics as to the responsibility of the committee. BACKGROUND Staff took comments provided at the January 23 meeting and developed a more formal charter, similar in format to the charter developed for the Public Safety Bond Financial Oversight Committee. Most of the language remains the same as what was presented on January 23, with the addition of specifics on the committee's responsibility and an edit that reflects Council's desire to appoint three of the four community members, with the mayor appointing one. In addition, staff had further conversations with the City Attorney who indicated that advisory committees such as this one do not have similar responsibilities as elected officials when it comes to issues of quasi-judicial decisions. Because this body is simply offering the City advice and will not be making decisions, they are not subject to similar restrictions as City elected officials. The ultimate siting decisions rest with the councilmembers and cannot be ceded to an advisory committee. The City attorney drafted the language in section 11 titled Ethics Policy and Advisory Committee Limitations. Proposed timeline: Staff recommends moving out the timeline from what Council reviewed on January 23 in order to ensure that recruitment is effective and people have clear expectations as to what serving on the Committee entails. Until the charter is approved via consensus, it is recommended that we hold off on advertising for this effort. Assuming there is consensus at the February 21, 2017 Committee of the Whole to move forward with the Siting Advisory Committee as described in the attached charter, the following timeline is proposed: • Recruitment for the four community members will begin February 24 through the E- Hazelnut, social media and web posting. Information on recruitment will be included in the February Tukwila Reporter to be published on March 15. We will also recruit at the first Public Safety Plan open house, currently scheduled for March 18. Closing for recruitment will be Friday, March 31. • Staff will present information on the applicants at the April 3, 2017 Council meeting, as well as the Mayor's appointment, and Council will make a determination as to their three appointments by motion at the April 17 Regular Meeting. • The Council President would appoint the two Councilmembers to the Committee to be approved by motion at the April 17, 2017 Regular meeting. EYA INFORMATIONAL MEMO Page 2 • The Siting Advisory Committee would have its first meeting by April 30, 2017 on a mutually-agreed upon date. While this timeline does not allow us to have the Committee seated prior to the first Public Safety Plan open house, it does ensure a fair process that allows community members to clearly understand the expectations around serving on this committee and provides us with the opportunity to recruit potential members in person at the first open house. RECOMMENDATION The Public Safety Committee is asked to assist staff in refining the Committee and forwarding it on to the Council meeting on February 27, 2017 for full Council discussion and consensus on the framework for the Siting Advisory Committee. 48 W:12017 Info Memos\PS Siting Advisory Corn Memo 2-21PS Comm.doc City of Tukwila Public Safety Bond Siting Advisory Committee Charter 1. Background - Public Safety Plan The City of Tukwila developed a comprehensive Public Safety Plan, which has two general components: Public Safety Bonds: On the November 8, 2016 General Election, voters of Tukwila approved issuance of general obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically deficient fire stations (Stations 51, 52 and 54) • Guaranteed funding for fire equipment and apparatus for the life of the 20-year bond • Construction of a Justice Center to house the Tukwila Police Department and Municipal Court. Public Works Shops Replacement: The City's shops will be replaced by allocating an equal amount of funds from the General Fund and Enterprise Fund to cover the cost of constructing the new facility. 2. Charter Purpose The purpose of this Charter is to ensure a shared understanding of the role of this committee and provide clear direction to Staff, Advisory Committee members and the Community as to the rote of this group. 3. Committee Purpose The Tukwila City Council and Administration share the common goal of ensuring robust community engagement regarding the siting of the facilities included in the Public Safety Plan. As such, the City will appoint and staff a Siting Advisory Committee that will provide input and advice to City officials throughout the siting process, particularly with regard to the Justice Center. While fire station locations are data-driven to ensure optimum response times, and while the Public Works facility will be constrained by acreage and zoning requirements, these facilities can also benefit from the Siting Advisory Committee. W It is important to note the distinction between the Siting Advisory Committee and the Public Safety Bond Financial Oversight Committee. Both are important efforts to ensure community oversight and review, but have distinct purposes and roles in this effort. 4. Committee Responsibilities • Meet regularly to review outreach efforts, provide advice on strategies and tactics for outreach, and key audiences. • Participate in public outreach efforts such as town hall meetings, review feedback generated by the community and verify that common themes heard from the community are being incorporated into siting decisions and facility plans when feasible. • Provide the City Council with feedback about the physical siting process and outcomes. • Provide the City Council with outreach advice, such as reviewing materials and identifying other groups to contact. • Review potential sites and provide feedback. 5. Committee Structure and Membership The Committee shalt have seven members comprising two members of the City Council, the Public Works Director, and four community members, including at least one from the business community. The Mayor will appoint one community member and the Council will appoint the other three. Members shalt serve for terms of two years. Community members may be reappointed for additional terms, if needed. The two seats held by members of the City Council will be appointed by the Council President during his or her term and may be annual appointments. All members shalt serve without compensation. The Committee will choose its chair and/or co-chairs, who will serve on an annual basis. The Committee shalt continue in existence until each facility is constructed and fully occupied. 6. Appointment Process The City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions Application Form available on the City website. Applications will be reviewed by the Mayor and the City Council's Public Safety Committee. The Mayor's recommendation and Finance and Safety's recommendation will go forward consecutively to the Committee of the Whole. Volunteers for 50 City Boards, Commissions, and Committees are subject to a background check and conflict of interest statement. 7. Bylaws The Committee shall adopt bylaws regarding its internal organization, including the following: • A provision for electing a Chair and a Vice - Chair, as well as any other officers deemed necessary by the Committee. • All meetings will be open to the general public. • A majority of active members shall constitute a quorum. • Reports and /or recommendations to the City Council must be approved by a majority of active members of the Committee. 8. Meetings The Committee shall determine its meeting schedule according to the flow of information to evaluate. Meetings will be held at a time and place that work for all members of the committee. This could change depending on where the City is in the process of each facility. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, then the Committee shall define the member as inactive and inform the Council of its action. 9. Committee Reporting The Committee shall report to the City Council on its activities at a minimum of once every six months. at a Committee of the Whole or Regular meeting. The Committee may choose to report more frequently to the City Council either in- person or in written format. In addition, the Committee will report to the City Council in advance of a Council decision related to siting and after significant community outreach events in order to provide an overview of the feedback received at the event. 10. City Support The City will provide the Committee with reasonable technical and administrative assistance, including: • Adequate staff support to ensure the Committee's success • Preparation and distribution of agendas and minutes • Provision of relevant documents such as siting reports, outreach plans, collateral materials and other reports requested by the Committee. 51 • Provision of a meeting room • Provision of a space on the City website and digital records center for public access to agendas, minutes, reports, and any other relevant information. 11. Ethics Policy and Advisory Committee Limitations As appointed officials, members of the Committee are subject to the City's Code of Ethics (TMC 2.95), and they will be held to the highest ethical standards. Further, in the spirit of transparency, the Committee will abide by the rules and standards set forth in the Open Public Meetings Act (OPMA). Committee members are appointed to study and provide comments and advice to the City Council on siting. The Committee is not authorized to act on behalf of the City Council, nor is the City Council bound by the Committee's recommendations. The final decision on siting will be made by the City Council. The Committee serves the general interest of the public and not any personal or special interest. Committee members are required to sign a conflict of interest statement and to disclose any potential conflicts that may arise during the course of service. 12. Member Termination The City Council retains the right to remove a Committee member for specific reasons such as, but not limited to: • The member has been declared inactive due to missing two or more meetings without cause. • The member has been found to violate a provision of the Code of Ethics (TMC 2.95) If a member is removed from the Committee, the community will be notified of the vacancy and the City Council and /or the Mayor, depending on which seat is at issue, will appoint another qualified person to the Committee perthe process outlined in Section 6 of this Charter. 52 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: February 15, 2017 SUBJECT: Public Safety Plan facilities draft siting criteria ISSUE As the City continues to implement the Public Safety Plan the Council must ultimately approve the siting criteria for the various facilities listed in the plan. Prior to Council approval, the City wishes to share the draft criteria with the public for their feedback. As presented in the Public Involvement Plan to Council on Monday, February 13, 2017, the open house on Saturday, March 18 will initiate such outreach. As such, staff wishes to have Council feedback on the draft criteria prior to the open house. The Council will have additional opportunities to refine the draft criteria once feedback from the community on the draft criteria has been received. Staff will then present Council with an overview of that feedback and ultimately Council will approve the final criteria. BACKGROUND Based on the work done to date, interviews with key staff and their own expertise, the City's Project Management consultants, Shiels Obletz Johnsen prepared the attached memo and criteria matrix for Council review. RECOMMENDATION The Committee is asked to provide feedback to staff on the draft criteria and forward the matter to the Committee of the Whole meeting on February 27, 2017, which is the last Committee of the Whole meeting prior to the Open House. The Council will have additional opportunities to refine the criteria after the public outreach and before finalizing the document. ATTACHMENTS Shiels Obletz Johnsen Memo Siting Criteria Matrix 53 54 Shlels I Obletz I Johnsen MEMORANDUM TO: Tukwila City Council CC: Tukwila Mayor Allan Ekberg FROM: D.J. Baxter Shiels Obletz Johnsen DATE: February 13, 2017 SUBJECT: DRAFT Site Selection Criteria for Public Safety Plan Facilities Building upon the previous work that the City of Tukwila has done, SOJ has begun to hone a set of screening criteria to guide the selection and purchase of properties to house Tukwila's new public safety facilities. Previous work through the multi-year Facilities Needs Assessment study, as well as public input gathered at three open houses held last summer on siting these facilities, has informed this draft screening criteria. In November of 2014, the City Council was presented with the following seven criteria for evaluating facility alternatives, which served as the guiding principles for the development of the facilities recommendation associated with the Public Safety Plan. These criteria remain relevant today and are incorporated into our overall siting effort. They include, in order of priority determined by the facilities committee: • Benefit to Public Safety • Commitment to Customer Service • Ensuring the Efficient Delivery of Customer Service • Containing Development Costs • Mindfulness of Ongoing Operations Expenses • Importance of Location • Significance of Flexibility In addition, during the public engagement process held prior to the Council's decision to place the Public Safety Bond on the ballot, participants and in-person and on-line open houses were asked to provide their feedback on siting considerations for both the Justice Center and Public Works facilities. Because siting fire stations is a data-driven process focused on ensuring equitable 800 Fifth Avenue I Suite 4130 1 Seattle, WA 98104 1 T 206.838.3700 1 sojsea.com 55 Tukwila Public Safety Plan -Site Selection Criteria Februag 13, 2017 Page 2 response times across the City, the focus was kept on the Justice Center and Public Works facility. Below is a list of the public's priorities, in order, associated with siting these two facilities: Justice Center i. Expandability to accommodate future needs ii. Security for the public and the staff iii. Nearby transit access iv. Opportunity to enhance a neighborhood V. Cost of the overall facility vi. Sustainability/environmental concerns Public Works Facility i. Expandability to accommodate future needs ii. Sustainability/environniental concerns iii. Opportunity to enhance a neighborhood iv. Central location V. Access to new public spaces vi. Facilities sharing a site All of this preliminary work has gone into the development of the draft siting criteria for these facilities. The next step is to share the draft criteria with the public to get their feedback prior to the Council approving the final criteria. Once approved by the City Council, these criteria will enable city staff to compare the attributes of various potential properties, and ensure that selected sites meet the city's operational requirements and maximize conformity with the city's policy objectives and the desires of the general public. While existing City-owned sites will be evaluated, such as the Newporter site and existing City Hall campus, it is critical that the sites ultimately selected meet the criteria developed for each facility. The criteria are divided into three categories: 1. Operational requirements, as developed by the city staff who will be using the new facilities; 2. Policy objectives or guidance, as expressed in the city's adopted plans and input from the city council; and 3. Public and neighborhood desires, which will be gathered from a robust public engagement effort led by the SOJ team. This memo articulates and describes the criteria developed to date for the Justice Center, and two fire stations (station 51's location has already been determined), and preliminary criteria for the Public Works facility to be built pursuant to the city's Public Safety Plan and Bond. To identify the operational requirements of the Justice Center and the Fire Stations, SOJ developed a list of questions and issues for consideration by the city's professional staff. SOJ interviewed the Police Chief, the Court Administrator, and the Fire Chief to ensure a complete understanding of any operational requirements for these facilities that might bear on site selection. The preliminary siting criteria for the Public Works facility have been previously developed and are fairly comprehensive, though additional staff interviews are scheduled in the near future. Many of the W Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 3 city's operational requirements occur within the proposed facility, and bear more directly on the design of the new building. Those requirements will be addressed by the selected architects, in close coordination with the city staff. Some operational requirements, however, directly influence the selection of an appropriate site for one of the new facilities. The criteria discussed in this memo and the attached scoring matrix focus on those considerations that would affect the size, configuration, or location of an appropriate parcel for each facility. Building on the Facilities Needs Assessment, community input to date, SOJ's understanding of the typical needs of a Justice Center and Fire Stations, and our interviews with city staff, we have developed the following screening criteria for each of the facilities. The preliminary siting criteria for the Public Works facility have been previously developed and are also included below. Again, these criteria relate only to the requirements needed for each facility to serve its intended function, in essence, the "must have" features as they relate to siting. Additional discussions on programming will come at a later date. The city's policy guidance and additional desires of the public will be added at later dates, after discussions with the City Council, and after the next round of public outreach. As possible sites for each facility are identified, SOJ, city staff, and the city's real estate broker will use the final approved criteria to evaluate and select sites for further consideration. Upon selection of a "short list" of options, the team will bring properties to the Mayor and City Council for consideration. Below is a list of the proposed criteria for operational requirements, along with descriptions, where needed. These criteria also form the basis for the attached scoring matrix, where sites can be compared side-by-side to evaluate their relative merits. Justice Center: The Justice Center will provide a new headquarters for the Tukwila Police Department and Court facilities for the City Courts. The Police Department currently has its offices and needed facilities spread among several buildings, and suffers significant inefficiencies as a result. The new Justice Center provides the opportunity to consolidate a wide array of police needs to better serve the Tukwila community, including administration and office space, evidence storage, booking, holding cells, equipment storage (both indoor and outdoor), and secure parking for police vehicles and equipment. The Justice Center will also serve as the City's Emergency Operations Center (EOC) during a disaster or other event, and therefore must be fully survivable, include off-grid power and communications, and have multiple access points for vehicles. The Courts portion of the Justice Center will include new office and administration spaces, a new courtroom, meeting rooms for attorneys and defendants, a secure private entrance for court staff that is separate from the Police entrance, and secure parking for court staff. Court staff and police both report a need for a 50-person meeting room, with flexible seating configurations, that could be available for city or community functions. 57 Tukwila Public:, .Safety Plan -Sile Selection Criteria February 13, 2017 Page 4, The Justice Center will be a significant multi-use facility, which will require a large, specialized building and large amounts of public and secured private parking. Given the levels of daily activity on this site and the needed access for the public, the location must have easy access to high- frequency public transit, and be easy to access by car, transit, and on foot. This level of activity also presents an opportunity for the building to positively transform a neighborhood and act as a catalyst for other nearby investment. Site selection should consider opportunities for surrounding private investment, as well as the availability of additional adjacent parcels to accommodate future growth. City Operational Requirements a. Police Requirements i. Building Footprint and Requirements Many of the Police Department's operational requirements relate to the interior of the building, and those will be addressed by the architecture team during the programming and design process. Some of these interior considerations, however, will bear on the site itself. Naturally, the building's footprint and massing will influence the appropriateness of a site, and its need for basement space, and how that space is used will make soil conditions and water table issues relevant. This criterion will try to encapsulate all site-related considerations that emanate from the size and configuration of the building itself. If the building footprint cannot fit on the potential site it would be automatically eliminated. ii. Parking: Secure Parking for Police Vehicles The Police Department needs secure space for approximately 80 vehicles during the day. These include staff vehicles and patrol cars. iii. Parking: Secure Parking for Police Equipment The Police Department also operates numerous specialized pieces of equipment, which also need secure parking. These vehicles need secure storage space and access to "shore power," to keep batteries charged. iv. Parking: Evidence Vehicles (optional) While most of the Police Department's evidence may be stored indoors in a secure evidence facility, vehicles themselves are often held as evidence. Therefore, a secure impound lot is required to ensure the preservation of evidence needed in the prosecution of crimes. This function is currently handled off-site, and may continue to be handled at a separate location. Having it co-located with the Justice Center would add convenience for the Police Department, but is not essential. v. Outdoor Training Area In order to accommodate the various programmatic needs of the Police Department, a flexible outdoor area that could be used for training, gathering, and other uses will provide needed space while maximizing the development's flexibility. W: Tukwila Public Sqfeti, Plan - Site Selection Criteria February 13, 2017 Page 5 vi. Emergency Operations Center (EOC): Space for Microwave Communications Equipment Wireless communications is an essential component to daily operations, and becomes even more acutely needed during a disaster. Large transmitters and repeaters can sometimes be located on the roof of a building, but this will depend on space needs and building design. In the absence of a roof location, these would need to be located in a secure area on the ground, again affected the needed size and shape of the parcel. vii. Emergency Operations Center (EOC): Seismic and Flood Plain The location and geotechnical features — particularly soils — of the site will be essential considerations to ensure the EOC's ability to survive a large-scale natural disaster. viii. Emergency Operations Center: Fuel Storage for Emergency Generator An EOC facility will need to be able to continue operating for a prescribed period of time without access to the electrical grid. Therefore, all "survivable" facilities of this kind require backup electrical generators, which are typically powered by diesel fuel. Depending on the desired "off-grid" operating time, storage of the needed diesel fuel will require additional space and a secure location for the fuel tank. ix. Access Points: Minimum of Two Streets Because of the concentration of police vehicles at this site, the property selected must have access to more than one public street, to ensure that the blockage of one street cannot trap all of the police resources. Ideally, more access points would be available, but two are required, at a minimum. x. Proximity of High Frequency Transit For staff, visitors, and those interacting with the Police Department, access to the regional transit system will be essential. The site should be within a short walking distance (less than 1/4 mile) from at least two bus routes with high frequency service. Location proximate to the LINK light rail station would also be a plus, but not required if the bus access and service levels are satisfactory. b. Court Requirements: i. Building Footprint and Requirements Many of the Court's operational requirements relate to the interior of the building, and those will be addressed by the architecture team during the programming and design process. Some of these interior considerations, however, will bear on the site itself. Naturally, the building's footprint and massing will influence the appropriateness of a site, and its need for basement space, and how that space is used, will make soil conditions and water table issues relevant. This criterion will try to encapsulate all site-related considerations that emanate from the size and configuration of the building itself. If the building footprint cannot fit on the 59 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 6 potential site it would be automatically eliminated. ii. Public Parking Needs: Approximately 150 spaces On each of the three days per week when the court is in session (Monday, Wednesday, Thursday), the Court handles approximately 130 matters. Each of these will involve a varied group of participants, including the defendant, defense and prosecuting attorneys, family members, and witnesses for both sides. To accommodate these participants in each matter handled, the Justice Center will need public parking capacity for approximately 150 vehicles. iii. Secure Parking for Staff & Judge: 10 spaces Because the judge and court staff members handle criminal cases, a secure parking facility is essential for the safe arrival and departure of court staff. This means a parking area that is not accessible to the general public, and is physically connected to a secure entrance to the building. Court staff would prefer that this entrance be separate from the entrance used by police. iv. Community/Meeting room for up to 50 people The Justice Center will host a wide array of functions that will require a meeting room to accommodate approximately 50 people. Examples include classes, press briefings, community meetings, and disaster coordination. Ideally, such a room will have a flexible seating configuration, and have direct access to the outdoors, so it can be used during off-hours when the remainder of the building is closed. This space would be shared with the Police Department and could be used as a community space. v. Proximity of High Frequency Transit For staff, visitors, and those interacting with the Court, access to the regional transit system will be essential. The site should be within a short walking distance (less than 1/4 mile) from at least two bus routes with high frequency service. Location proximate to the LINK light rail station would also be a plus, but not required if the bus access and service levels are satisfactory. 2. City Policy Requirements/Guidance: a. Benefit to Public Safety b. Commitment to Customer Service c. Eris ring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing, Operations Expenses f. Importance of Location g. Significance of Flexibility h. Catalytic Effect The Justice Center will serve a large number of city staff members and the general public on a daily basis. This facility has the ability to positively impact a neighborhood and serve as a transformational anchor development. As a center of civic activity, the Justice Center ff-81 Tukwila Public Sqlely Plan -Site Selection Criteria February 13, 2017 Page 7 could catalyze private development nearby. Site selection should consider the availability and proximity of private investment opportunities that might enhance the positive effects of the Justice Center. i. Opportunities for Future Growth and Expansion Like all of the facilities being built with the Public Safety Bond, the Justice Center will need to serve the city's needs well into the future. Given the robust growth being experienced throughout the Seattle metropolitan area, the City of Tukwila's 30-year planning horizon should include realistic estimates of the city's growth opportunities. Site selection for the Justice Center should consider the ability of the site or nearby parcels to accommodate additional capacity as the city grows. j. Location of Utilities and Infrastructure Location will be influenced by the availability of surrounding utilities, as well as supporting infrastructure to ensure adequate provision of service to the facility. k. Ongoing Operating Expenses The City desires to contain ongoing operating expenses as a goal of the Public Safety Plan. Therefore, all sites shall be reviewed according to potential ongoing operating expenses. Fire Stations: Selection of the sites for two new fire stations (52, and 54; the location of 51 has already been determined) will necessarily be a data-driven exercise, with the highest priority placed on providing the best possible response times in an equitable distribution to the entire city. The response time data will be generated by FACETS Consulting, a specialist in public safety and crisis response services. This information will be provided in the Spring of 2017, in the form of GIS polygons that identify geographic areas within which each station may be located to provide the needed response times. This information will take into account future growth, so that the city is adequately planning for the generational nature of these new facilities. Within those geographic areas, the selection criteria developed here, which are based on input from the Fire Department, the City Council, and the public, will provide further guidance to the site selection process. The evaluation of each potential site against a common set of criteria will enable the city to pursue properties that meet the core operational requirements for the fire stations and maximize each site's ability to also meet city policy objectives and the public's desires for the community. City Operational Requirements a. Response Time — Location within Polygon First and most important selection criterion for any of the fire station sites will be location within one of the recommended response time polygons. b. Parcel Size The primary driver, after locations based on response time, will be parcel size and access. The parcel will need to be large enough to accommodate the station itself and pull-through equipment movements, with outdoor staging aprons for fire 61 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 8 apparatus at both the entry and exit sides of the vehicle bays. Parking Needs Each parcel will need to be able to accommodate vehicle parking for firefighters and public visitors, as well as some outdoor equipment storage, including the Fire Department's numerous special-purpose trailers and boats. Indoor storage will also be needed for specialized equipment. d. Multiple Vehicle Entry Points Each site will also require multiple access points from at least two public streets. e. EOC Standards While the EOC will be housed in the Justice Center, site conditions must also meet the standards of an Emergency Operations Center for soil and seismic stability, and location outside flood plain areas, to ensure the facility can continue to operate fully during a disaster. Each site must have a location for an emergency backup generator and associated fuel storage. f. Neighborhood Considerations In some locations, adjacent property users may be sensitive to fire station operations The Fire Department is able to modify its response operations to minimize evening disruptions for neighboring homes or businesses. g. Location of Utilities and Infrastructure Location will be influenced by the availability of surrounding utilities, as well as supporting infrastructure to ensure adequate provision of service to the facility. h. Ongoing Operating Expenses The City desires to contain ongoing operating expenses as a goal of the Public Safety Plan. Therefore, all sites shall be reviewed according to potential ongoing operating expenses. W Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 9 Public Works Facility Preliminary criteria for selecting the Public Works facility were developed through the Facilities Needs Assessment process previously undertaken by the City. This foundational work provides us with a significant understanding of what is needed for this facility. City Operational Requirements a. Building Footprint and Requirements Many of Public Works operational requirements are already known and directly relate to the site's footprint. The Facilities Needs Assessment identified that a 10 to 15 acre site is needed, with a minimum of 8 to 10 acres of usable land, with areas for bin storage, covered vehicle storage, repair shop, offices, secure staff parking, public parking, maintenance shop, specialized equipment storage and outdoor storage for various materials. b. Location As an essential public facility and public safety response facility, the site must be located outside of the mapped floodplain and flood ways and outside of areas with soils prone to liquefaction. As an industrial facility, the siting process must be cognizant of zoning to ensure the facility is located in an appropriate area, such as a neighborhood zoned light industrial. As a single facility that serves the entire city, consideration must be given to the site allowing for efficient service delivery throughout Tukwila. c. Reserve Power, Fuel Storage The site must include area for backup power and fuel storage to ensure seamless delivery of service during an incident that may affect power and other utilities. d. Expansion Capability Siting considerations must take into account the ability for the facility to grow as the City's Public Works needs increase over time with additional development and residents. e. Location of Utilities and Infrastructure Location will be influenced by the availability of surrounding utilities, as well as supporting infrastructure to ensure adequate provision of service to the facility. f. Ongoing Operating, Expenses The City desires to contain ongoing operating expenses as a goal of the Public Safety Plan. Therefore, all sites shall be reviewed according to potential ongoing operating expenses. 63 M., Site Selection Criteria, v.2 Public Safety Plan Facilities Justice Center Criteria W � ¢ °W' EVALUATION CRITERIA - JUSTICE CENTER Site! Alternatives -lustre Center., #1 #2 #3 #4 #5 #6 #7 #8 #9 v v v n � v v a E E X X W W � O O N m 1. City Operational Requirements - Must Have a. Police Requirements i. Parcel accommodates building footprint &requirements ii. Secure parking for 80 PD vehicles iii. Secure parking for PD equipment 9 i iv. Secure parking for evidence vehicles (optional) v. Outdoor training area vi. EOC Requirement: microwave communications equip 7 i vii. EOC Requirement: seismic, flood plain viii. EOC Req: fuel storage for emergency generator 7 i ix. Multiple access points, min 2 streets 7' x. Proximity of high frequency transit 9 b. Court Requirements i. Parcel accommodates building footprint &requirements ii. Public parking needs: 150 spaces iii. Secure parking for staff /judge: 10 spaces iv. Community /meeting room for 50, flex configuration v. High Frequency Transit - scored above above above above above above above above above above Subtotal out of possible 140: 43 0 0 0 0 0 0 0 0 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunity to catalyze private developments i. Opportunities for future expansion j. Location of utilities and infrastructure k. Ongoing operating expenses Subtotal: 0 0 0 0 0 1 0 0 0 0 3. Public Desires i. Expandability to accommodate future needs ii. Security for the public and the staff iii. Nearby transit access iv. Opportunity to enhance a neighborhood v. Cost of the overall facility vi. Sustainability /environmental concerns Subtotal:j 0 1 0 0 0 0 1 0 0 0 0 TotalScorej 43 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 4. Site Details a. Existing Building? YES b. Parcel Size 120,000 c. Building size 45,000 d. Parking capacity - public 175 e. Parking capacity - secure 20 f. Walking distance to transit (feet) 1 675 g. Transit frequency (every xx minutes) 1 15 65 Site Selection Criteria, v.2 Public Safety Plan Facilities Justice Center Criteria Legend: l� Unfavorable 4 -6 Neutral 7 -9 Favorable Illllllll���llllrrrrrr Ideal • • S. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price $5,699,000 c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs $5,699,000 $0 $0 $0 $0 $0 $0 $0 $0 Legend: l� Unfavorable 4 -6 Neutral 7 -9 Favorable Illllllll���llllrrrrrr Ideal • • Site Selection Criteria, v.2 Public Safety Plan Facilities Fire Station Criteria N v Q a a N EVALUATION CRITERIA - FIRE STATIONS Site Alternatives -Fire Stations Station 52 Station 54 #1 #2 #3 #4 #5 #6 v v Jam+ N N N Q Q E E x X W X N W O O Ol M 1. City Operational Requirements - Must Have a. Location within Response Time Polygon b. Parcel Size c. Parking Needs 9 d. Multiple Entry Points e. EOC Standards f. Neighborhood Considerations 7 g. Location of utilities and infrastructure h. Ongoing operating expenses Subtotal out of possible 60: 40 0 0 0 0 0 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility Subtotal: 0 0 0 0 0 0 3. Public Desires Subtotal: 0 1 0 1 0 1 0 1 0 0 TotalScorej 40 1 0 1 0 1 0 1 0 1 0 4. Site Details a. Parcel Size 43,560 b. Building size 12,500 c. Parking capacity - public 15 Site Selection Criteria, v.2 Public Safety Plan Facilities Fire Station Criteria d. Parking capacity - equipment 4 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price $1,500,000 c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs $1,500,000 $0 $0 $0 $0 $0 Legend: � Unfavorable 4 -6 Neutral 7' 9 Favorable �IIII II IIf�N /��r Ideal • i Site Selection Criteria, v.2 Public Safety Plan Facilities Public Works Facility Criteria N v Q a i EVALUATION CRITERIA - PUBLIC WORKS FACILITY Site Alternatives - Public Works Faelft, #1 #2 #3 #4 #5 #6 v v Jam+ N N N Q Q E E x X W X N W O O Ol M 1. City Operational Requirements - Must Have a. Building footprint and requirements b. Location c. Reserve power, fuel storage 9 d. Expansion capability e. Location of utilities and infrastructure f. Ongoing operating expenses 7 Subtotal out of possible 60: 40 0 0 0 0 0 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility Subtotal: 0 0 0 0 0 0 3. Public Desires i. Expandability to accommodate future needs ii. Sustainability /environmental concerns iii. Opportunity to enhance a neighborhood iv. Central location v. Access to new public spaces vi. Facilities sharing a site Subtotal: 0 0 0 0 0 0 TotalScorej 40 1 0 1 0 1 0 1 0 1 0 4. Site Details a. Parcel Size 225,000 b. Building size n/a c. Parking capacity - public 27 d. Parking capacity - equipment 13 e Site Selection Criteria, v.2 Public Safety Plan Facilities Public Works Facility Criteria Legend: � Unfavorable 4 -6 Neutral 7' 9 Favorable �IIII II IIf�N /��r Ideal 70 a. Purchase Option - applied to purch price, not in total . - Price - - - -- c. Due Diligence d. Site Modifications e. Building Modifications f. New - - - - -- Legend: � Unfavorable 4 -6 Neutral 7' 9 Favorable �IIII II IIf�N /��r Ideal 70 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications & Government Relations Manager CC: Mayor Ekberg DATE: January 31, 2017 SUBJECT: Format for Public Safety Plan Monthly Reporting to Council ISSUE Implementation of the Public Safety Plan is a complex project involving many planning stages, processes, and Council actions. Staff strives to communicate frequently with the City Council regarding the status and activities associated with the Plan. Staff proposes a monthly written report to the City Council including information on status, upcoming activities, and a projected annual schedule. This report will then be included in the agenda packet of the first Regular Meeting every month. As projects begin to take further shape, this document will ultimately morph into building-specific updates with additional information on schedule, budget, and other updates and milestones specific to each discrete project. RECOMMENDATION The Committee is asked to review and provide feedback on the draft report to ensure that it is a successful communication tool that meets the Council's needs. The Committee of the Whole will then be asked to review the proposal at the February 27, 2017 meeting. ATTACHMENT Draft monthly report to Council on the Public Safety Plan 71 72 TUKW|LAPUBUC SAFETY PLAN Monthly Update January, 2017 Overall Plan Outreach • Enviro|ssues,Shie|s[}b|etz Johnsen (SCU) and the Communications Division are finalizing the detailed outreach plan to present tothe City Council on February 13. • Envirolssues and the Communications Division met with Global2l-ocal and Forterrato develop the specific outreach program around the PSP with the Community L0nn2CtO/S. First Open House scheduled for March 18, 10:00 to 12:00 at Fire Station 54. Financial Oversight Committee * Recruitment period extended through February 28 to achieve a larger pool of applicants. Siting Advisory Committee w Initial framework discussion with Council On January Z3. Staff tasked to go back and develop more detailed framework for Council review by the Public Safety Committee February 6 and, assuming Committee concurrence, COW on February 13. Neopterm Council Decisions and Key Dates * February 6— Council t0be introduced to FACETS and the work they are doing Vnfire station analysis — at both Public Safety Committee and full Council. • February 13— Council presentation on the outreach plan • February 21—Site selection and discussion of draft siting criteria begins at Public Safety Committee; potential concurrence on draft criteria at February 27COW • March 6 — Council review of architect/engineering contract begins at Public Safety Committee; potential COW on March 27 and contract approval at April 3 full Council. V Siting 0 Station 51 site selected; FACETS studying data to determine general areas for siting of 52 and 54 that preserve response times and programming (size of stations). Architecture and Programming • Statement of Qualifications for Architect and Engineering (\/E) services received, interviews tO occur in February with Council action in March and April. • Internal teams meeting to discuss programming needs and wants to b2 prepared when A/E folks come on board. Design and Permitting • Phases scheduled to begin for 51 in May, 2017. • Phases scheduled to begin for 52 and 54 in December, 2017. Bidding and Construction • Phases scheduled to begin for 51 in April, 2018. • Phases scheduled to begin for 52 and 54 in April, 2018. Justice Center Siting • Draft siting criteria in process; to be presented to Council in February, vetted through community in March and finalized in April. Architecture and Programming • Phases scheduled to begin in July, 2017. Design and Permitting • Phases scheduled to begin in November, 2017. Bidding and Construction • Phases scheduled to begin in October, 2018. Public Works Facility Siting Architecture and Programming • Phases scheduled to begin in February, 2018. Design and Permitting • Phases scheduled to begin in June, 2018. Bidding and Construction • Phases scheduled to begin in September, 2019. 74 Council Action Target Next Steps — Next 12 Months January 0 Siting Advisory Committee (January 23 COW) February • FACETS (fire analysis study) introduction and overview (February 6, Public Safety Committee & Full Council) • Monthly reporting format (February 6 Public Safety, February I3\ • Siting Advisory Committee (February 6 Public Safety Committee, February 13 COW) • Outreach plan overview (February 13COW) • Site Selection Process and Initial Draft OfJustice Center Siting Criteria (February 21 Public Safety Committee, February Z7COW) March • [}pen House (March ID, IO:OO— 12:00 @ Fire Station 54\ • Fire Stations: Architect Selection and Contract (Public Safety Committee March 6, [O\N March 27, Final passage April 3\. • Financial Oversight Committee Appointments (March 21 Finance Committee, March 27 [OVV\ • Disadvantaged Business Enterprise (DBE) discussion and consensus on direction April • Siting Advisory Committee Appointments • Finalize Justice Center siting criteria May • Fire Stations: GC/CM CPARB — FS General Contractor — tvvo nntgs for this topic o l\ approval to pursue GC/CM process, o Z\ approval Vf selected contractor and contract amount • FACETS work complete and presented toCouncil June 0 Open House July • Justice Center: Architect Selection • Advisory Committee Report (at minimum) August September ~ Justice Center: GC/CM [PAR8—FS General Contractor — two mtgs for this topic o 1) approval to pursue GC/CM process, o 2) approval of selected contractor and contract amount • Open House • Justice Center: Final site selection November * Fire Stations 52 and 54 final sites selection December 0 Advisory Committee Report (at minimum) Tukwila Police Department Finance and Safety Committee Quarterly Information Brief 4th Quarter, 2016 Finance & Safety Quarterly Information Brief 4th QUARTER HIGHLIGHTS LJ Staffing •• Academy Graduation ❖ K9 Apollo's Graduation LJ Recognition + Employees Of The Quarter ✓ Ana Beard ✓ Ken Hernandez Finance & Safety Quarterly Information Brief 4th QUARTER HIGHLIGHTS ❑ Outreach + Visit To Tukwila Resident ❖ Refugees /Immigrants Safety & Security Presentation • KC Law, Safety and Justice Committee Presentatio + Shop With A Cop + International Rescue Committee Presentations + Partnerships With Youth LILAC ❖ Facebook /Twitter ❖ Operation Warm Coat Finance & Safety Quarterly Information Brief 4th QUARTER HIGHLIGHTS ❑ Operations & Events ❖ Spillman Go Live ❖ Operation Cross Country + Foster HS Diversity March ❖ Major Investigations + Black Friday and Day After Christmas Operations +Fallen Tacoma Officer Memorial Service + Buyer Beware Emphasis ❖ Retreats /Conferences /Trainings Finance & Safety Quarterly Information Brief Questions? m