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HomeMy WebLinkAboutPS 2017-02-21 Item 2D - Public Safety Plan - Facilities Draft Siting CriteriaCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: February 15, 2017 SUBJECT: Public Safety Plan facilities draft siting criteria ISSUE As the City continues to implement the Public Safety Plan the Council must ultimately approve the siting criteria for the various facilities listed in the plan. Prior to Council approval, the City wishes to share the draft criteria with the public for their feedback. As presented in the Public Involvement Plan to Council on Monday, February 13, 2017, the open house on Saturday, March 18 will initiate such outreach. As such, staff wishes to have Council feedback on the draft criteria prior to the open house. The Council will have additional opportunities to refine the draft criteria once feedback from the community on the draft criteria has been received. Staff will then present Council with an overview of that feedback and ultimately Council will approve the final criteria. BACKGROUND Based on the work done to date, interviews with key staff and their own expertise, the City's Project Management consultants, Shiels Obletz Johnsen prepared the attached memo and criteria matrix for Council review. RECOMMENDATION The Committee is asked to provide feedback to staff on the draft criteria and forward the matter to the Committee of the Whole meeting on February 27, 2017, which is the last Committee of the Whole meeting prior to the Open House. The Council will have additional opportunities to refine the criteria after the public outreach and before finalizing the document. ATTACHMENTS Shiels Obletz Johnsen Memo Siting Criteria Matrix 53 4 S 0 J TO: MEMORANDUM Tukwila City Council CC: Tukwila Mayor Allan Ekberg FROM: D.J. Baxter Shiels Obletz Johnsen DATE: February 13, 2017 SUBJECT: DRAFT Site Selection Criteria for Public Safety Plan Facilities Shiels 1 Obletz 1 Johnsen Building upon the previous work that the City of Tukwila has done, SOJ has begun to hone a set of screening criteria to guide the selection and purchase of properties to house Tukwila's new public safety facilities. Previous work through the multi -year Facilities Needs Assessment study, as well as public input gathered at three open houses held last summer on siting these facilities, has informed this draft screening criteria. In November of 2014, the City Council was presented with the following seven criteria for evaluating facility alternatives, which served as the guiding principles for the development of the facilities recommendation associated with the Public Safety Plan. These criteria remain relevant today and are incorporated into our overall siting effort. They include, in order of priority determined by the facilities committee: • Benefit to Public Safety • Commitment to Customer Service • Ensuring the Efficient Delivery of Customer Service • Containing Development Costs • Mindfulness of Ongoing Operations Expenses • Importance of Location • Significance of Flexibility In addition, during the public engagement process held prior to the Council's decision to place the Public Safety Bond on the ballot, participants and in- person and on -line open houses were asked to provide their feedback on siting considerations for both the Justice Center and Public Works facilities. Because siting fire stations is a data - driven process focused on ensuring equitable 800 Fifth Avenue I Suite 4130 I Seattle, WA 98104 J T 206.838.3700 I sojsea.com 55 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 2 response times across the City, the focus was kept on the Justice Center and Public Works facility. Below is a list of the public's priorities, in order, associated with siting these two facilities: Justice Center i. Expandability to accommodate future needs ii. Security for the public and the staff iii. Nearby transit access iv. Opportunity to enhance a neighborhood v. Cost of the overall facility vi. Sustainability /environmental concerns Public Works Facility i. Expandability to accommodate future needs ii. Sustainability /environmental concerns iii. Opportunity to enhance a neighborhood iv. Central location v. Access to new public spaces vi. Facilities sharing a site All of this preliminary work has gone into the development of the draft siting criteria for these facilities. The next step is to share the draft criteria with the public to get their feedback prior to the Council approving the final criteria. Once approved by the City Council, these criteria will enable city staff to compare the attributes of various potential properties, and ensure that selected sites meet the city's operational requirements and maximize conformity with the city's policy objectives and the desires of the general public. While existing City -owned sites will be evaluated, such as the Newporter site and existing City Hall campus, it is critical that the sites ultimately selected meet the criteria developed for each facility. The criteria are divided into three categories: 1. Operational requirements, as developed by the city staff who will be using the new facilities; 2. Policy objectives or guidance, as expressed in the city's adopted plans and input from the city council; and 3. Public and neighborhood desires, which will be gathered from a robust public engagement effort led by the SOJ team. This memo articulates and describes the criteria developed to date for the Justice Center, and two fire stations (station 51's location has already been determined), and preliminary criteria for the Public Works facility to be built pursuant to the city's Public Safety Plan and Bond. To identify the operational requirements of the Justice Center and the Fire Stations, SOJ developed a list of questions and issues for consideration by the city's professional staff. SOJ interviewed the Police Chief, the Court Administrator, and the Fire Chief to ensure a complete understanding of any operational requirements for these facilities that might bear on site selection. The preliminary siting criteria for the Public Works facility have been previously developed and are fairly comprehensive, though additional staff interviews are scheduled in the near future. Many of the 56 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 3 city's operational requirements occur within the proposed facility, and bear more directly on the design of the new building. Those requirements will be addressed by the selected architects, in close coordination with the city staff. Some operational requirements, however, directly influence the selection of an appropriate site for one of the new facilities. The criteria discussed in this memo and the attached scoring matrix focus on those considerations that would affect the size, configuration, or location of an appropriate parcel for each facility. Building on the Facilities Needs Assessment, community input to date, SOJ's understanding of the typical needs of a Justice Center and Fire Stations, and our interviews with city staff, we have developed the following screening criteria for each of the facilities. The preliminary siting criteria for the Public Works facility have been previously developed and are also included below. Again, these criteria relate only to the requirements needed for each facility to serve its intended function, in essence, the "must have" features as they relate to siting. Additional discussions on programming will come at a later date. The city's policy guidance and additional desires of the public will be added at later dates, after discussions with the City Council, and after the next round of public outreach. As possible sites for each facility are identified, SOJ, city staff, and the city's real estate broker will use the final approved criteria to evaluate and select sites for further consideration. Upon selection of a "short list" of options, the team will bring properties to the Mayor and City Council for consideration. Below is a list of the proposed criteria for operational requirements, along with descriptions, where needed. These criteria also form the basis for the attached scoring matrix, where sites can be compared side -by -side to evaluate their relative merits. Justice Center: The Justice Center will provide a new headquarters for the Tukwila Police Department and Court facilities for the City Courts. The Police Department currently has its offices and needed facilities spread among several buildings, and suffers significant inefficiencies as a result. The new Justice Center provides the opportunity to consolidate a wide array of police needs to better serve the Tukwila community, including administration and office space, evidence storage, booking, holding cells, equipment storage (both indoor and outdoor), and secure parking for police vehicles and equipment. The Justice Center will also serve as the City's Emergency Operations Center (EOC) during a disaster or other event, and therefore must be fully survivable, include off -grid power and communications, and have multiple access points for vehicles. The Courts portion of the Justice Center will include new office and administration spaces, a new courtroom, meeting rooms for attorneys and defendants, a secure private entrance for court staff that is separate from the Police entrance, and secure parking for court staff. Court staff and police both report a need for a 50- person meeting room, with flexible seating configurations, that could be available for city or community functions. 57 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 4 The Justice Center will be a significant multi -use facility, which will require a large, specialized building and large amounts of public and secured private parking. Given the levels of daily activity on this site and the needed access for the public, the location must have easy access to high - frequency public transit, and be easy to access by car, transit, and on foot. This level of activity also presents an opportunity for the building to positively transform a neighborhood and act as a catalyst for other nearby investment. Site selection should consider opportunities for surrounding private investment, as well as the availability of additional adjacent parcels to accommodate future growth. 1. City Operational Requirements a. Police Requirements i. Building Footprint and Requirements Many of the Police Department's operational requirements relate to the interior of the building, and those will be addressed by the architecture team during the programming and design process. Some of these interior considerations, however, will bear on the site itself. Naturally, the building's footprint and massing will influence the appropriateness of a site, and its need for basement space, and how that space is used will make soil conditions and water table issues relevant. This criterion will try to encapsulate all site - related considerations that emanate from the size and configuration of the building itself. If the building footprint cannot fit on the potential site it would be automatically eliminated. ii. Parking: Secure Parking for Police Vehicles The Police Department needs secure space for approximately 80 vehicles during the day. These include staff vehicles and patrol cars. iii. Parking: Secure Parking for Police Equipment The Police Department also operates numerous specialized pieces of equipment, which also need secure parking. These vehicles need secure storage space and access to "shore power," to keep batteries charged. iv. Parking: Evidence Vehicles (optional) While most of the Police Department's evidence may be stored indoors in a secure evidence facility, vehicles themselves are often held as evidence. Therefore, a secure impound lot is required to ensure the preservation of evidence needed in the prosecution of crimes. This function is currently handled off -site, and may continue to be handled at a separate location. Having it co- located with the Justice Center would add convenience for the Police Department, but is not essential. v. Outdoor Training Area In order to accommodate the various programmatic needs of the Police Department, a flexible outdoor area that could be used for training, gathering, and other uses will provide needed space while maximizing the development's flexibility. Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 5 vi. Emergency Operations Center (EOC): Space for Microwave Communications Equipment Wireless communications is an essential component to daily operations, and becomes even more acutely needed during a disaster. Large transmitters and repeaters can sometimes be located on the roof of a building, but this will depend on space needs and building design. In the absence of a roof location, these would need to be located in a secure area on the ground, again affected the needed size and shape of the parcel. vii. Emergency Operations Center (EOC): Seismic and Flood Plain The location and geotechnical features — particularly soils — of the site will be essential considerations to ensure the EOC's ability to survive a large -scale natural disaster. viii. Emergency Operations Center: Fuel Storage for Emergency Generator An EOC facility will need to be able to continue operating for a prescribed period of time without access to the electrical grid. Therefore, all "survivable" facilities of this kind require backup electrical generators, which are typically powered by diesel fuel. Depending on the desired "off- grid" operating time, storage of the needed diesel fuel will require additional space and a secure location for the fuel tank. ix. Access Points: Minimum of Two Streets Because of the concentration of police vehicles at this site, the property selected must have access to more than one public street, to ensure that the blockage of one street cannot trap all of the police resources. Ideally, more access points would be available, but two are required, at a minimum. x. Proximity of High Frequency Transit For staff, visitors, and those interacting with the Police Department, access to the regional transit system will be essential. The site should be within a short walking distance (less than 1/4 mile) from at least two bus routes with high frequency service. Location proximate to the LINK light rail station would also be a plus, but not required if the bus access and service levels are satisfactory. b. Court Requirements: i. Building Footprint and Requirements Many of the Court's operational requirements relate to the interior of the building, and those will be addressed by the architecture team during the programming and design process. Some of these interior considerations, however, will bear on the site itself. Naturally, the building's footprint and massing will influence the appropriateness of a site, and its need for basement space, and how that space is used, will make soil conditions and water table issues relevant. This criterion will try to encapsulate all site - related considerations that emanate from the size and configuration of the building itself. If the building footprint cannot fit on the 59 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 6 potential site it would be automatically eliminated. ii. Public Parking Needs: Approximately 150 spaces On each of the three days per week when the court is in session (Monday, Wednesday, Thursday), the Court handles approximately 130 matters. Each of these will involve a varied group of participants, including the defendant, defense and prosecuting attorneys, family members, and witnesses for both sides. To accommodate these participants in each matter handled, the Justice Center will need public parking capacity for approximately 150 vehicles. iii. Secure Parking for Staff & Judge: 10 spaces Because the judge and court staff members handle criminal cases, a secure parking facility is essential for the safe arrival and departure of court staff. This means a parking area that is not accessible to the general public, and is physically connected to a secure entrance to the building. Court staff would prefer that this entrance be separate from the entrance used by police. iv. Community /Meeting room for up to 50 people The Justice Center will host a wide array of functions that will require a meeting room to accommodate approximately 50 people. Examples include classes, press briefings, community meetings, and disaster coordination. Ideally, such a room will have a flexible seating configuration, and have direct access to the outdoors, so it can be used during off -hours when the remainder of the building is closed. This space would be shared with the Police Department and could be used as a community space. v. Proximity of High Frequency Transit For staff, visitors, and those interacting with the Court, access to the regional transit system will be essential. The site should be within a short walking distance (less than 1/4 mile) from at least two bus routes with high frequency service. Location proximate to the LINK light rail station would also be a plus, but not required if the bus access and service levels are satisfactory. 2. City Policy Requirements /Guidance: a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Catalytic Effect The Justice Center will serve a large number of city staff members and the general public on a daily basis. This facility has the ability to positively impact a neighborhood and serve as a transformational anchor development. As a center of civic activity, the Justice Center 60 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 7 J. could catalyze private development nearby. Site selection should consider the availability and proximity of private investment opportunities that might enhance the positive effects of the Justice Center. Opportunities for Future Growth and Expansion Like all of the facilities being built with the Public Safety Bond, the Justice Center will need to serve the city's needs well into the future. Given the robust growth being experienced throughout the Seattle metropolitan area, the City of Tukwila's 30 -year planning horizon should include realistic estimates of the city's growth opportunities. Site selection for the Justice Center should consider the ability of the site or nearby parcels to accommodate additional capacity as the city grows. Location of Utilities and Infrastructure Location will be influenced by the availability of surrounding utilities, as well as supporting infrastructure to ensure adequate provision of service to the facility. k. Ongoing Operating Expenses The City desires to contain ongoing operating expenses as a goal of the Public Safety Plan. Therefore, all sites shall be reviewed according to potential ongoing operating expenses. Fire Stations: Selection of the sites for two new fire stations (52, and 54; the location of 51 has already been determined) will necessarily be a data - driven exercise, with the highest priority placed on providing the best possible response times in an equitable distribution to the entire city. The response time data will be generated by FACETS Consulting, a specialist in public safety and crisis response services. This information will be provided in the Spring of 2017, in the form of GIS polygons that identify geographic areas within which each station may be located to provide the needed response times. This information will take into account future growth, so that the city is adequately planning for the generational nature of these new facilities. Within those geographic areas, the selection criteria developed here, which are based on input from the Fire Department, the City Council, and the public, will provide further guidance to the site selection process. The evaluation of each potential site against a common set of criteria will enable the city to pursue properties that meet the core operational requirements for the fire stations and maximize each site's ability to also meet city policy objectives and the public's desires for the community. 1. City Operational Requirements a. Response Time — Location within Polygon First and most important selection criterion for any of the fire station sites will be location within one of the recommended response time polygons. b. Parcel Size The primary driver, after locations based on response time, will be parcel size and access. The parcel will need to be large enough to accommodate the station itself and pull - through equipment movements, with outdoor staging aprons for fire 61 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 8 apparatus at both the entry and exit sides of the vehicle bays. c. Parking Needs Each parcel will need to be able to accommodate vehicle parking for firefighters and public visitors, as well as some outdoor equipment storage, including the Fire Department's numerous special - purpose trailers and boats. Indoor storage will also be needed for specialized equipment. d. Multiple Vehicle Entry Points Each site will also require multiple access points from at least two public streets. e. EOC Standards While the EOC will be housed in the Justice Center, site conditions must also meet the standards of an Emergency Operations Center for soil and seismic stability, and location outside flood plain areas, to ensure the facility can continue to operate fully during a disaster. Each site must have a location for an emergency backup generator and associated fuel storage. f. Neighborhood Considerations In some locations, adjacent property users may be sensitive to fire station operations The Fire Department is able to modify its response operations to minimize evening disruptions for neighboring homes or businesses. g. Location of Utilities and Infrastructure Location will be influenced by the availability of surrounding utilities, as well as supporting infrastructure to ensure adequate provision of service to the facility. h. Ongoing Operating Expenses The City desires to contain ongoing operating expenses as a goal of the Public Safety Plan. Therefore, all sites shall be reviewed according to potential ongoing operating expenses. 62 Tukwila Public Safety Plan - Site Selection Criteria February 13, 2017 Page 9 Public Works Facility Preliminary criteria for selecting the Public Works facility were developed through the Facilities Needs Assessment process previously undertaken by the City. This foundational work provides us with a significant understanding of what is needed for this facility. 1. City Operational Requirements a. Building Footprint and Requirements Many of Public Works operational requirements are already known and directly relate to the site's footprint. The Facilities Needs Assessment identified that a 10 to 15 acre site is needed, with a minimum of 8 to 10 acres of usable land, with areas for bin storage, covered vehicle storage, repair shop, offices, secure staff parking, public parking, maintenance shop, specialized equipment storage and outdoor storage for various materials. b. Location As an essential public facility and public safety response facility, the site must be located outside of the mapped floodplain and flood ways and outside of areas with soils prone to liquefaction. As an industrial facility, the siting process must be cognizant of zoning to ensure the facility is located in an appropriate area, such as a neighborhood zoned light industrial. As a single facility that serves the entire city, consideration must be given to the site allowing for efficient service delivery throughout Tukwila. c. Reserve Power, Fuel Storage The site must include area for backup power and fuel storage to ensure seamless delivery of service during an incident that may affect power and other utilities. d. Expansion Capability Siting considerations must take into account the ability for the facility to grow as the City's Public Works needs increase over time with additional development and residents. e. Location of Utilities and Infrastructure Location will be influenced by the availability of surrounding utilities, as well as supporting infrastructure to ensure adequate provision of service to the facility. f. Ongoing Operating Expenses The City desires to contain ongoing operating expenses as a goal of the Public Safety Plan. Therefore, all sites shall be reviewed according to potential ongoing operating expenses. 64 Site Selection Criteria, v.2 Public Safety Plan Facilities Justice Center Criteria v v EVALUATION CRITERIA - JUSTICE CENTER Site Alternatives - Justice Center #1 #2 #3 #4 #5 #6 #7 #8 #9 Example Site 3900 S Example Street I I 1. City Operational Requirements - Must Have a. Police Requirements i. Parcel accommodates building footprint & requirements ii. Secure parking for 80 PD vehicles 2 iii. Secure parking for PD equipment 9 iv. Secure parking for evidence vehicles (optional) v. Outdoor training area 2 vi. EOC Requirement: microwave communications equip 7 vii. EOC Requirement: seismic, flood plain viii. EOC Req: fuel storage for emergency generator 7 ix. Multiple access points, min 2 streets 7 x. Proximity of high frequency transit 9 b. Court Requirements i. Parcel accommodates building footprint & requirements ii. Public parking needs: 150 spaces iii. Secure parking for staff /judge: 10 spaces iv. Community /meeting room for 50, flex configuration v. High Frequency Transit - scored above above above above above above above above above above Subtotal out of possible 140: 43 0 0 0 0 0 0 0 0 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunity to catalyze private developments i. Opportunities for future expansion j. Location of utilities and infrastructure k. Ongoing operating expenses Subtotal: 0 0 0 0 0 0 0 0 0 I 3. Public Desires i. Expandability to accommodate future needs ii. Security for the public and the staff iii. Nearby transit access iv. Opportunity to enhance a neighborhood v. Cost of the overall facility vi. Sustainability /environmental concerns Subtotal: 0 0 0 0 0 0 0 0 0 Total Score 43 0 0 r 0 0 1 0 0 0 0 I I 4. Site Details a. Existing Building? YES b. Parcel Size 120,000 c. Building size 45,000 d. Parking capacity - public 175 e. Parking capacity - secure 20 f. Walking distance to transit (feet) 675 g. Transit frequency (every xx minutes) 15 65 Site Selection Criteria, v.2 Public Safety Plan Facilities Justice Center Criteria Legend: 66 1 -3 Unfavorable 4 -6 Neutral 7 -9 Favorable 10 Ideal 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price $5,699,000 c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs $5,699,000 $0 $0 $0 $0 $0 $0 $0 $0 Legend: 66 1 -3 Unfavorable 4 -6 Neutral 7 -9 Favorable 10 Ideal Site Selection Criteria, v.2 Public Safety Plan Facilities Fire Station Criteria EA N N -a a v 7 EVALUATION CRITERIA - FIRE STATIONS Site Alternatives - Fire Stations Station 52 Station 54 #1 #2 #3 #4 #5 #6 Example Site 3900 S Example Street 1. City Operational Requirements - Must Have a. Location within Response Time Polygon 10 b. Parcel Size 2 c. Parking Needs 9 d. Multiple Entry Points 10 e. EOC Standards 2 f. Neighborhood Considerations 7 g. Location of utilities and infrastructure h. Ongoing operating expenses Subtotal out of possible 60: 40 0 0 0 0 0 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility Subtotal: 0 0 0 0 0 0 3. Public Desires Subtotal: 0 0 0 0 0 0 Total Score! 40 0 0 I 0 0 0 4. Site Details a. Parcel Size 43,560 b. Building size 12,500 c. Parking capacity - public 15 67 Site Selection Criteria, v.2 Public Safety Plan Facilities Fire Station Criteria d. Parking capacity - equipment 4 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price $1,500,000 c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs $1,500,000 $0 $0 $0 $0 $0 Legend: 68 1 -3 4 -6 7 -9 10 Unfavorable Neutral Favorable Ideal Site Selection Criteria, v.2 Public Safety Plan Facilities Public Works Facility Criteria N -a a v N EVALUATION CRITERIA - PUBLIC WORKS FACILITY Site Alternatives - Public Works Facility #1 #2 #3 #4 #5 #6 Example Site 3900 S Example Street 1. City Operational Requirements - Must Have a. Building footprint and requirements 10 b. Location 2 c. Reserve power, fuel storage 9 d. Expansion capability 10 e. Location of utilities and infrastructure 2 f. Ongoing operating expenses 7 Subtotal out of possible 60: 40 0 0 0 0 0 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility Subtotal: 0 0 0 0 0 0 3. Public Desires i. Expandability to accommodate future needs ii. Sustainability /environmental concerns iii. Opportunity to enhance a neighborhood iv. Central location v. Access to new public spaces vi. Facilities sharing a site Subtotal: 0 0 0 0 0 0 Total Scorel 40 0 0 0 0 0 4. Site Details a. Parcel Size 225,000 b. Building size n/a c. Parking capacity - public 27 d. Parking capacity - equipment 13 69 Site Selection Criteria, v.2 Public Safety Plan Facilities Public Works Facility Criteria Legend: 70 1 -3 4 -6 7 -9 10 Unfavorable Neutral Favorable Ideal 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price $2,600,000 c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs $2,600,000 $0 $0 $0 $0 $0 Legend: 70 1 -3 4 -6 7 -9 10 Unfavorable Neutral Favorable Ideal