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HomeMy WebLinkAboutPS 2017-02-21 Item 2E - Public Safety Plan - Format of Monthly Report to CouncilCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications & Government Relations Manager CC: Mayor Ekberg DATE: January 31, 2017 SUBJECT: Format for Public Safety Plan Monthly Reporting to Council ISSUE Implementation of the Public Safety Plan is a complex project involving many planning stages, processes, and Council actions. Staff strives to communicate frequently with the City Council regarding the status and activities associated with the Plan. Staff proposes a monthly written report to the City Council including information on status, upcoming activities, and a projected annual schedule. This report will then be included in the agenda packet of the first Regular Meeting every month. As projects begin to take further shape, this document will ultimately morph into building-specific updates with additional information on schedule, budget, and other updates and milestones specific to each discrete project. RECOMMENDATION The Committee is asked to review and provide feedback on the draft report to ensure that it is a successful communication tool that meets the Council's needs. The Committee of the Whole will then be asked to review the proposal at the February 27, 2017 meeting. ATTACHMENT Draft monthly report to Council on the Public Safety Plan 71 72 TUKW|LAPUBUC SAFETY PLAN Monthly Update January, 2017 Overall Plan Outreach • Enviro|ssues,Shie|s[}b|etz Johnsen (SCU) and the Communications Division are finalizing the detailed outreach plan to present tothe City Council on February 13. • Envirolssues and the Communications Division met with Global2l-ocal and Forterrato develop the specific outreach program around the PSP with the Community L0nn2CtO/S. First Open House scheduled for March 18, 10:00 to 12:00 at Fire Station 54. Financial Oversight Committee * Recruitment period extended through February 28 to achieve a larger pool of applicants. Siting Advisory Committee w Initial framework discussion with Council On January Z3. Staff tasked to go back and develop more detailed framework for Council review by the Public Safety Committee February 6 and, assuming Committee concurrence, COW on February 13. Neopterm Council Decisions and Key Dates * February 6— Council t0be introduced to FACETS and the work they are doing Vnfire station analysis — at both Public Safety Committee and full Council. • February 13— Council presentation on the outreach plan • February 21—Site selection and discussion of draft siting criteria begins at Public Safety Committee; potential concurrence on draft criteria at February 27COW • March 6 — Council review of architect/engineering contract begins at Public Safety Committee; potential COW on March 27 and contract approval at April 3 full Council. V Siting 0 Station 51 site selected; FACETS studying data to determine general areas for siting of 52 and 54 that preserve response times and programming (size of stations). Architecture and Programming • Statement of Qualifications for Architect and Engineering (\/E) services received, interviews tO occur in February with Council action in March and April. • Internal teams meeting to discuss programming needs and wants to b2 prepared when A/E folks come on board. Design and Permitting • Phases scheduled to begin for 51 in May, 2017. • Phases scheduled to begin for 52 and 54 in December, 2017. Bidding and Construction • Phases scheduled to begin for 51 in April, 2018. • Phases scheduled to begin for 52 and 54 in April, 2018. Justice Center Siting • Draft siting criteria in process; to be presented to Council in February, vetted through community in March and finalized in April. Architecture and Programming • Phases scheduled to begin in July, 2017. Design and Permitting • Phases scheduled to begin in November, 2017. Bidding and Construction • Phases scheduled to begin in October, 2018. Public Works Facility Siting Architecture and Programming • Phases scheduled to begin in February, 2018. Design and Permitting • Phases scheduled to begin in June, 2018. Bidding and Construction • Phases scheduled to begin in September, 2019. 74 Council Action Target Next Steps — Next 12 Months January 0 Siting Advisory Committee (January 23 COW) February • FACETS (fire analysis study) introduction and overview (February 6, Public Safety Committee & Full Council) • Monthly reporting format (February 6 Public Safety, February I3\ • Siting Advisory Committee (February 6 Public Safety Committee, February 13 COW) • Outreach plan overview (February 13COW) • Site Selection Process and Initial Draft OfJustice Center Siting Criteria (February 21 Public Safety Committee, February Z7COW) March • [}pen House (March ID, IO:OO— 12:00 @ Fire Station 54\ • Fire Stations: Architect Selection and Contract (Public Safety Committee March 6, [O\N March 27, Final passage April 3\. • Financial Oversight Committee Appointments (March 21 Finance Committee, March 27 [OVV\ • Disadvantaged Business Enterprise (DBE) discussion and consensus on direction April • Siting Advisory Committee Appointments • Finalize Justice Center siting criteria May • Fire Stations: GC/CM CPARB — FS General Contractor — tvvo nntgs for this topic o l\ approval to pursue GC/CM process, o Z\ approval Vf selected contractor and contract amount • FACETS work complete and presented toCouncil June 0 Open House July • Justice Center: Architect Selection • Advisory Committee Report (at minimum) August September ~ Justice Center: GC/CM [PAR8—FS General Contractor — two mtgs for this topic o 1) approval to pursue GC/CM process, o 2) approval of selected contractor and contract amount • Open House • Justice Center: Final site selection November * Fire Stations 52 and 54 final sites selection December 0 Advisory Committee Report (at minimum)