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Home My WebLink AboutReg 2017-02-21 Item 4D - Final Acceptance - Crystal Springs Emergency Surface Water Repair with Hoffman Construction for $211,947.08COUNCIL AGENDA SYNOPSIS ----- ________ ------ _ ------------ Meeting Dale Prepared by Mayor :i review Guncilrepr'en, 02/21/17 BG. 0 Resolution Mg Date IA El Bid Award Mtg Date LI Public I fearing Altg Date Other Alts Dale Mtg Date SPONSOR L Council L Mayor Eli HR DDCD Finance L Fire fl IT iii P&R L Police Z Mr SPoNSoR'S The contract with Hoffman Construction of Enumclaw, WA is complete for the Crystal SUMMARY Springs Emergency Surface Water Repair. This contract completed permanent repairs to the collapsed surface water pipe within Crystal Springs Park. Unit price over-runs totaled $8,586.08. Council is being asked to accept and finalize the contract with Hoffman Construction in the amount of $211,947.08. REVIEWED BY E COW Mtg. CA&P Cmte E Utilities Cmte 0 Arts Comm. DATE: 02/14/17 1 F&S Cmte Comm. CHAIR: KATE 1 Transportation Cmte E] Parks COMMITTEE ITEM INFORMATION ITEM No. 4.D. GAS Nt ',\IBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/21/17 AGENDA ITEM TITLE Crystal Springs Emergency Surface Water Repair Contract Completion and Acceptance CATEGORY E Discussion AI Date Z Motion Mtg Date 02/21/17 0 Resolution Mg Date • Ordinance El Bid Award Mtg Date LI Public I fearing Altg Date Other Alts Dale Mtg Date SPONSOR L Council L Mayor Eli HR DDCD Finance L Fire fl IT iii P&R L Police Z Mr SPoNSoR'S The contract with Hoffman Construction of Enumclaw, WA is complete for the Crystal SUMMARY Springs Emergency Surface Water Repair. This contract completed permanent repairs to the collapsed surface water pipe within Crystal Springs Park. Unit price over-runs totaled $8,586.08. Council is being asked to accept and finalize the contract with Hoffman Construction in the amount of $211,947.08. REVIEWED BY E COW Mtg. CA&P Cmte E Utilities Cmte 0 Arts Comm. DATE: 02/14/17 1 F&S Cmte Comm. CHAIR: KATE 1 Transportation Cmte E] Parks COMMITTEE Lil Planning Comm. KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. CoNINH'ITIT Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $211,947.08 $233,865.15 $0.00 Fund Source: 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/21/17 MTG. DATE ATTACHMENTS 02/21/17 Informational Memorandum dated 02/10/17 State of WA Depart of Revenue Notice of Completion 16-118 Minutes from the Transportation & Infrastructure Committee meeting of 02/14/17 15 16 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committe FROM: Bob Giberson, Public Works Director BY: Dave Sorensen, Project Manager CC: Mayor Ekberg DATE: February 10, 2017 SUBJECT: Crystal Springs Emergency Surface Water Repair — Construction Project No. 91641206, Contract No. 16-118 Contract Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 16-118 with Hoffman Construction, Inc. of Enumclaw, Washington was issued on October 3, 2016 for the Crystal Springs Emergency Surface Water Repair - Construction. Maintenance staff was notified of pavement settlement within Crystal Springs Park and 51st Ave S during the week of July 18, 2016. A collapsed surface water pipe was discovered with additional failure of the pavement and a sinkhole. The Mayor declared an emergency on July 21, 2016 and Council approved Resolution No. 1887. Frank Coluccio Construction stabilized the emergency repair by filling the sinkhole, securing the utilities, and installing a bypass pipe. This construction contract with Hoffman Construction, Inc. provided permanent repairs. ANALYSIS Construction was physically completed on November 28, 2016. One no cost change order was executed for the contractor's convenience to allow substitute crushed surfacing top course granular material. The budget for the construction phase of the Crystal Springs Emergency Surface Water Repair - Construction project was $233,865.15, including a 15% contingency, of which $8,586.08 was utilized to cover additional costs for pavement removal. Retainage of $10,597.35 is being withheld. Construction Contract Amount $203,361.00 Over-runs 8,586.08 Total Amount Paid $ 211,947.08 RECOMMENDATION Council is being asked to formally accept and authorize the release of the retainage, subject to standard claim and lien release procedures, for the Crystal Springs Emergency Surface Water Repair - Construction Project with Hoffman Construction, Inc. in the final amount of $211,947.08 and consider this item on the Consent Agenda at the February 21, 2017 Regular Meeting. Attachment: Notice of Completion Contract No. 16-118 W:\PW Eng \ PROJECTS \A. DR Projects \Crystal Springs Emergency Surface Water Repair (91641206)\ Construction \Contractor1Close Out \Docs to TC \ Info Memo Crystal Springs Closeout 021017 gl sb.docx 17 18 g '� O6&ioa} NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 2/01/2017 Contractor's UBI Number: 600247364 Name & Mailing Add ess of Public Agency City ofTukwila 6200 Southcenter Boulevard Tukwila, WA98188 UBI Number: 179 000 208 Depa en Use Only Assigned o: � Date Assigned: Notice is hereby given rc/wtivetmdhe completion wf contract or ro ect described below Project Name Crystal Springs Emergency Surface Water Repair(91641206) Contract Number 16'118 Job Orde rnodog LJ Yes Yr No Description of Work Done/Jnclude Jobsite Address(es) Removing and replacing existing storm drain pipes and drainage struotunes, installation of new storm drain pipes and drainage structures, removing and replacing HMA roadway paving, removing and replacing cement concrete eidexva|k, and site restoration. r� Federally funded trunxportub �O El onprojvo,? Yes No (ifyes, provide Contract Bond Statement below) Contractor's Name Hoffman Construction, Inc. E-mail Address brad@hofcon.com Affidavit ID* 693970 Contractor Address P.U. Box 845, Enumc|avv, WA 98022 Te 360'825-8797 ephone # IfRetainage is not withheld, please select one ofthe foliowing and List Surety's Name & Bond Number. E] Retainage Bond ri Contract/Payment bond (valid for federally funded transportation projects) Name: | Bond Number: Date Contract Awarded 10/12/16 Date Woi-k Commenced 10/13/16 Date Work Completed 11/22/16 Date Work Accepted o� ��erc8obonnrcuoterwooedontbinpnjoct?Kfno,p)rosccomoplc,e.�ddcmdumu/k. ��res 0 No Affidavit ID* - No L&! release will be granted until alt affldavits are listed. Contract Amount Additions (+) Reductions ( - ) Sub-Total Sales Tax Rate 0 (If various rates apply, please send a breakdown) Sales Tax Amount $ 203.361.00 $ 8,586.08 � 0.00 $ 211.947.08 0 TOTAL $ 211,947 08 NOTE: These two totals must be equa Liquidated Damages $ 0.00 Amount Disbursed $ 201.349.73 Amount Retained $ 10.597.35 TOTAL $ 211.047.08 Comments: Tax does not apply - Rule 171 Note: Thc Disbursing Officer must submit this completed notice immediately after acceptance of the work dorie under this contract. NO PAYMENT SIIALL BE MADE FROM RETAINED FUNDS until receipt ofall release certiticates. Submitting Form: Please submit the completed form by ernail to all three agencies below, Contact Name: Email Address: Diane Jaber gov Department of Revenue Public Works Section (360) 704-5650 0 Washington State Department of Labor & Industries Contract Release (855) 545-8163, optio w* REV 31 0020e (10/26/15) F215-038-000 10-2014 Title: Fiscal Specialist Phone Number: (206) 433-1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 Addendum A: Please List all Subcontractors and Sub-tiers Below 'his addendum can be subrnitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* 603162312 691914 Evergreen Concrete Cutting 601605667 681642 ICON Materials 601006854 687521 DGS Landscaping / The Hydroseeder 602321388 686609 Corliss Resources 602237779 680597 Olsen Electric 602696333 684890 Hoffman Construction, INC 600247364 693970 Corliss Resources 602237779 684647 For tax assistance or to reques this documen in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. RC��0020o�ddundum(|0�6l5) �2\5{88�00|��0i4 4V City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes February 14, 2017 — 5:30 p. m. — Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Steve Carstens, Dave Sorensen, Laurel Humphrey Gail Labanara, CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Contract Completion: Crystal Springs;, Emergency Surface Water Repair Staff is seeking Council approval of contract completion and release of retainage to Hoffman Construction, Inc. in the amount of $211,947.o8 for the Crystal Springs Emergency Surface Water Repair Construction Project. This project constructed emergency repair of a collapsed surface water pipe, pavement and sinkhole in Crystal Springs Park and 51st Avenue South. The Frank Coluccio Construction Company stabilized the emergency repair and Hoffman Construction provided permanent repairs. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 21, 2017 REGULAR CONSENT AGENDA. Bid Award: South 144th Street Phase II (42 Avenue South — Tukwila International Boulevard) Staff is seeking Council approval to award a bid to Marshbank Construction, Inc. in the amount of $1,83;895.03 for construction of the South 144th Street Phase I I Street Improvement Project. Marshbank was selected as the low bidder of five received, and the contract amount plus 15% contingency is within the total project budget of $2,248,000.00. This project will construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility undergrounding from Tukwila International Boulevard to 42nd Avenue South as well as add a traffic signal. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 21, 2017 REGULAR CONSENT AGENDA. B. 21