The URL can be used to link to this page

Home My WebLink AboutCOW 2017-02-27 Item 4C - Public Safety Plan - Format of Monthly Report to CouncilCOUNCIL AGENDA SYNOPSIS niliaA- Meeliq Date Prepared by Mqyors revim Council review 02/27/17 LH ITEM INFORMATION ITEM NO. 4.C. 211 S'FAFFSIMNSM: RACHEL BIANCHI 2/27/17 Monthly Report to Council - Public Safety Plan CXI'V'(',0RY ❑ Dij,cuiwio)v Altg Da16,2127117 ❑ Motion A fig Dale ❑ D Resolution 11/ g Dale ❑ Ordinance A fig Dale ❑ Bid_�Jard Afg Dale FPublic I learili T)ale ❑ 0// )el kltg Date S110NS0R (.oun,,il E Mayor E]J-11Z 01)(J) ❑ finance E].Fire ❑ N&R. ❑ Police ❑ PIV SPONS01CS Staff is seeking Council consensus on the format and content of a proposed monthly report on the activities and schedule of the Public Safety Plan. Riwww,,i) In, ❑ COW Mtg. ❑ CA&P Cmte ❑ F,&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. F-1 Parks Comm. ❑ Planning Comm. DA'Fi�,,: 2/21/17 PUBLIC SAFETY COMNIDT El' Cl' JAM: MCLEOD RECOMMENDATIONS: SPONSOR /Ai),wN• Communications and Council CON411\1117FIF, Unanimous approva; Forward to C.O.W. COST IMPACT / FUND SOURCE Exi,rN1)I'WW,'1 RL'QUIIZFII) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 2/27/17 MTG. DATE ATTACHMENTS 2/27/17 Informational Memorandum dated 1/31/17 Draft Report Minutes from the Public Safety Committee meeting of 2/21/17 211 212 City of Tukwila Allan Ekberg, Mayor TO: Public Safety Committee FROM: Rachel Bianchi, Communications & Government Relations Manager CC: Mayor Ekberg DATE: January 31, 2017 SUBJECT: Format for Public Safety Plan Monthly Reporting to Council ISSUE Implementation of the Public Safety Plan is a complex project involving many planning stages, processes, and Council actions. Staff strives to communicate frequently with the City Council regarding the status and activities associated with the Plan. Staff proposes a monthly written report to the City Council including information on status, upcoming activities, and a projected annual schedule. This report will then be included in the agenda packet of the first Regular Meeting every month. As projects begin to take further shape, this document will ultimately morph into building-specific updates with additional information on schedule, budget, and other updates and milestones specific to each discrete project. RECOMMENDATION The Committee is asked to review and provide feedback on the draft report to ensure that it is a successful communication tool that meets the Council's needs. The Committee of the Whole will then be asked to review the proposal at the February 27, 2017 meeting. ATTACHMENT Draft monthly report to Council on the Public Safety Plan 213 214 TUKWILA PUBLIC SAFETY PLAN Monthly Update January, 20I7 Overall Plan Outreach * Envirolssues, Shiels Obletz Johnsen (SOJ) and the Communications Division are finalizing the detailed outreach plan to present to the City Council on February 13. 0 Envirolssues and the Communications Division met with Global2l-ocal and Forterra to develop the specific outreach program around the PSP with the Community Connectors. � First Open House scheduled for March 18, 10:00 to I2:00 at Fire Station 54. Financial Oversight Con7rnittee � Recruitment period extended through February 2Oto achieve a larger pool Of applicants. Siting Advisory Committee r Initial framework discussion with Council on January 2I Staff tasked togo back and develop more detailed framework for Council review by the Public Safety Committee February 6 and, assuming Committee concurrence, COW on February 13. Neur-term [ounril Decisions and Key Dates w February 6 — Council to be introduced to FACETS and the work they are doing on fire station analysis — at both Public Safety Committee and full Council. • February l3— Council presentation On the outreach plan • February 21 —Site selection and discussion of draft siting criteria begins at Public Safety Committee; potential concurrence On draft criteria at February 27COW • March 6—Council review of arch itect/engineerinQ contract begins at Public Safety Committee; potential COW on March 27 and contract approval at April 3 full Council. Fire Stations Siting 0 Station 51 site selected; FACETS studying data tu determine general areas for siting of 52 and 54 that preserve response times and programming (size of stations). Architecture and Programming Statement of Qualifications for Architect and Engineering k\/E\ services received, interviews to occur iD February with Council action inMarch and April. Internal teams meeting to discuss programming needs and wants to be prepared when A/E folks come on board. Design and Permitting • Phases scheduled to begin for 51 in May, 2017. • Phases scheduled to begin for 52 and 54 in December, 2017. Bidding and Construction • Phases scheduled to begin for 51 in April, 2018. • Phases scheduled to begin for 52 and 54 in April, 2018. Justice Center Siting • Draft siting criteria in process; to be presented to Council in February, vetted through community in March and finalized in April. Architecture and Programming • Phases scheduled to begin in July, 2017. Design and Permitting • Phases scheduled to begin in November, 2017. Bidding and Construction • Phases scheduled to begin in October, 2018. Public Works Facility Siting Architecture and Programming • Phases scheduled to begin in February, 2018. Design and Permitting • Phases scheduled to begin in June, 2018. Bidding and Construction • Phases scheduled to begin in September, 2019 216 Council Action Target Next Steps — Next 12 Months January * Siting Advisory Committee (January 23 COW) February • FACETS (fire analysis study) introduction and overview (February 6, Public Safety Committee & Full Council) • Monthly reporting format /February6 Public Safety, February 13\ • Siting Advisory Committee (February 6 Public Safety Committee, February 13 COW) • Outreach plan overview (February I3COW) • Site Selection Process and Initial Draft of Justice Center Siting Criteria (February 21 Public Safety Committee, February 27COW) March • [}pen House (March ID, 10:00— lZ:OO @ Fire Station 54) • Fire Stations: Architect Selection and Contract (Public Safety Committee K4JrCh 6, CDVV March 27, Final passage April 3\. • Financial Oversight Committee Appointments (March 21 Finance Committee, March 27 [OVV\ • Disadvantaged Business Enterprise (DBE) discussion and consensus on direction April • Siting Advisory Committee Appointments • Finalize Justice Center siting criteria May • Fire Stations: GC/CM [PARB—F5 General Contractor — two rntgs for this topic o l\ approval topursue G[1CMprOCeSs, * 2\ approval Of selected contractor and contract amount • FACETS work complete and presented 1nCouncil June * Open House July • Justice Center: Architect Selection • Advisory Committee Report (at minimum) August September � Justice Center: GC/CM CPAR8 — FS General [Untrador — twO mtgs for this topic o 1) approval to pursue GC/CM process, o 2) approval of selected contractor and contract amount • Open House • Justice Center: Final site selection November * Fire Stations 52 and 54 final sites selection December 0 Advisory Committee Report (at minimum) Public Safety Committee Minutes ......................................................................................... ............................... February 21, 2017 ultimately adopt final criteria. The criteria is outlined in the memo from Shiels Obletz Johnsen and formatted in matrices that will be used as scoring sheets for each potential site. Criteria include city operational requirements (including the affected departments), city policy requirements, public desires, site details, and costs. Councilmember Quinn requested the addition of "innovation" under city policy requirements and "containing development costs to ensure all facilities are built" under costs. UNANIMOUS APPROVAL WITH REQUESTED ADDTIONS. FORWARD TO FEBRUARY 27, 2017 COMMITTEE OF THE WHOLE. D. Framework for Public Safety Plan Siting Advisory Committee Staff is seeking Council approval of a framework for the Siting Advisory Committee associated with the Public Safety Plan. The Committee had previously recommended a framework to the Committee of the Whole, which sent it back to Committee for additional review. The revised draft is presented in Charter format and includes additional details on the committee's responsibility, additional language regarding ethics and limitations, and updates the appointments to reflect three members to be appointed by Council and one by the Mayor. The Committee recommended that when the bylaws are developed by the Siting Advisory Committee they further address potential conflicts of interest. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 27, 2017 COMMITTEE OF THE WHOLE. E. Format of Monthly Public Safety Plan Report to Council Staff is seeking Council approval of a format for a monthly report to the Council on the Public Safety Plan. The proposal includes status updates, upcoming activities, and a rolling annual calendar. The report will be included in the agenda packet of the first Regular Meeting of every month in hopes of keeping Council well - informed throughout the complex projects. The Committee approved the format and Councilmember Duffie suggested minimizing the use of acronyms as this will be available to the public. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 27, 2017 COMMITTEE OF THE WHOLE. F. 20164' Ouarter Police Department Report This item will be rescheduled to the March 6, 2017 Public Safety Committee meeting. III. MISCELLANEOUS Adjourned 6.46 p.m. (* Committee Chair Approval Minutes by LH 219