HomeMy WebLinkAboutFIN 2017-03-07 COMPLETE AGENDA PACKETCity of Tukwila
Finance Committee
O Verna Seal, Chair
O Kathy Hougardy
O Thomas McLeod
AGENDA
TUESDAY, MARCH 7, 2017 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(At east entrance of City Hall)
Distribution:
Recommended Action
V. Seal
Mayor Ekberg
K. Hougardy
D. Cline
T. McLeod
C. O'Flaherty
D. Robertson
L. Humphrey
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. An amendment to the contract with bond counsel.
a. Forward to 3/20 Consent
Pg.i
Peggy McCarthy, Finance Director
Agenda.
b. Job shadow and internship program.
b. Information only.
Pg. 21
Mia Navarro, Community Engagement Manager
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, March 21, 2017
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance.
TO:
CC:
FROM:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
Finance & Safety Committee
Mayor Ekberg
Peggy McCarthy, Finance Director
March 1, 2017
Approve Pacifica Law Group Contract Amendment
ISSUE
Approve an amendment to the contract with Pacifica Law Group for bond counsel services.
BACKGROUND
In October 2016, Pacifica Law Group was selected as bond counsel for the City. A $35,000 contract for
bond counsel services was established to support the first voted debt bond issuance in December 2016 of
$36,500,000.
DISCUSSION
An amendment to the bond counsel contract is proposed to increase the contract amount and extend the
contract term to cover all debt issuances planned in the next 3 3/4 years, through December 31, 2020. A
recap of the original and proposed, amended contract terms follows:
The prop
Contract Terms
Original
Amended
Start date
October 13, 2016
Aril 1, 2017
date
March 31, 2017
December 31, 2020
—Expiration
Amount
$35,000
$105,000
Dsed amended contract amount was estimates oasea on piannea bona issuances a:
Estimated Bond Counsel Fees Bond Issue Estimated
April 1, 2016 - December 31, 2020 Size Fee
(a) Public Safety Plan - voted debt remaining $ 40,885,000 $ 33,000
(b) Public Safety Plan - Shops 29,493,000 31,000
( c) Residential Streets, 42nd and 53rd 8,400,000 21,000
Other, unspecified at this time 10,000,000 21,000
$ 88,778,000 $105,000
(a) Authorized voted debt of $77,385,000 less debt issued in December 2016 of
$36,500, 000 = $40,885, 000 remaining voted debt to issue.
(b) assuming financing is through debt obligations and not a lease
(c) see CIP pages 2 and 3.
follows:
RECOMMENDATION
The Council is being asked to approve the contract amendment and consider this item at the March 20,
2017 Regular Meeting Consent Agenda.
ATTACHMENTS
Contract amendment
Original contract 14 -086
2017 -2022 Capital Improvement Program, pages 2 and 3
i
2
City • Tukwila
1 6200 Southcenter Boulevard, Tukwila WA 981
10
W,
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and Pacifica Law Group, LLP
That portion of Contract No. 16-180 between the City of Tukwila and Pacifica Law Group, LLP. Is
amended as follows:
Section 2. Compensation and Method of Payment.
The City shall pay the Contractor for services rendered according to the rate and method set forth on
Exhibit C attached hereto and incorporated herein by this reference. The total amount to be paid shall
not exceed $138,000.
Section 4. Duration of Agreement. This Agreement shall be in full force and effect for a period
commencing April 1, 2017 , and ending December 31 , 2020 , unless sooner terminated under the
provisions hereinafter specified.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
Allan Ekberg, Mayor
day of
ATTEST/AUTHENTICATED
City Clerk
CA Revised 1-2013
91j
CONTRACTOR
Printed Name: Deanna Gregory
EAT•RX• • ••
City Attorney
Page] of
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional
municipal code city hereinafter referred to as "the City," and Pacifica Law Group LLP , hereinafter
referred to as "the Contractor," whose principal office is located at 1191 Second Avenue, Suite 2000,
Seattle, WA 98101. Stacey Lewis (bond partner), Alison Benge (bond partner, specializing in Federal
tax law), and Deanna Gregory will be the main contacts for City bond matters. Deanna Gregory will have
primary oversight for Pacifica Law Group's representation of the City, but will assign other firm lawyers
and paralegals when necessary, beneficial or cost-effective and when desirable to meet the time
constraints of the matter. Ms. Gregory can be reached at her office at 206.245.1716 or any of the
attorneys or other staff at Pacifica Law Group can be reached at 206.245.1700. Unless otherwise agreed
in writing, the terms of this Agreement will also apply to any additional matters that the Contractor
undertakes at the City's request.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way. The parties hereto
acknowledge that in rendering such services to the City, the Contractor is regulated by ethical rules,
including rules regarding conflicts of interest, as set forth in Exhibit B attached hereto and incorporated
herein by this reference.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit C attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $138,000.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
April 1, 2017 , and ending December 31 , 2020 , unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
CA Revised 1-2013 Page 2 of 8
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, to the extent caused by the negligent acts or omissions of the Contractor
under this Agreement. Should a court of competent jurisdiction determine that this Agreement is
subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the Contractor and
the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be
only to the extent of the Contractor's negligence. It is further specifically and expressly understood
that the indemnification provided herein constitutes the Contractor's waiver, as respects the City only,
of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this section shall survive
the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain in full force throughout the duration of this
Agreement professional liability insurance with a minimum coverage of $1,000,000 per claim and
$3,000,000 aggregate. Contractor shall provide evidence of such coverage in a manner and form
acceptable to the City in the City's sole discretion. Cancellation of the required insurance shall
automatically result in termination of this Agreement.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products
on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for
any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the
presence of any disability in the selection and retention of employees or procurement of materials or
supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
CA Revised 1-2013 Page 3 of 8
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which
by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature
line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this _ day of
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
Office of the City Attorney
CA Revised 1-2013
0
CONTRACTOR
0
Printed Name and Title:
Deanna Gregory, Partner
Address: 1191 2nd Avenue, Suite 2000
Seattle, Washington 98101
Page 4 of 8
Scope of Services to be Performed by Contractor
As bond counsel, Pacifica Law Group (the "Law Firm") shall provide all necessary legal services
necessary to issue bond, notes and other evidences of indebtedness, including but not limited to:
• Draft and distribute election documents, if a voted bond issue
• Assist in the development or review of a distribution list and proposed schedule, flagging key
notice, action and document deadlines
• Gather appropriate facts regarding the financing and the proposed project, generally
through an in-person kick off or "scoping" meeting
• Conduct federal and state law analysis
• Assess financing options and work with underwriters and financial advisors to consider legal
issues
• Review existing covenants and assess benefit of springing covenants
• Draft and distribute bond (and, if requested, disclosure) documents
• Revise, discuss, and explain documents
• Arrange and participate in conference calls and meetings with City staff and other members of
the finance team, as necessary, to follow up on issues identified at the scoping meeting or
to review document drafts
• Present documents to, and answer questions from, the City Council
• Complete appropriate tax due diligence analysis
• Work with the finance team to finalize disclosure documents in anticipation of marketing bonds
• Review the results of pricing and draft or comment on the bond purchase agreement
• Prepare closing certificates, prepare and print the notes or bonds, and deliver bond
opinions
• Deliver hard copies or CDs of the final transcript to the finance team
• Coordinate with City staff on post-issuance compliance obligations (state, federal tax, and
securities law) as necessary
• Work cooperatively with the City Attorney and other special legal counsel retained by the City
for special projects involving the issuance of bonds, closing of bond transactions,
tracking of bond proceeds and related issues
CA Revised 1-2013
Page 5 of 8
7
Exhibit B Conflict of Interest
As lawyers, the Contractor's representatives are regulated by ethical rules, including rules
governing conflicts of interest, in the jurisdictions in which they practice. Based on the
C o n t r a c t o r' s review of t h e i r records, the Contractor's representation of the City on this initial
matter does not create a conflict of interest for the Contractor or the City, however, the Contractor does
serve as outside general counsel and bond counsel to other municipalities that interact and/or contract
with the City (such as the Valley Communications Center, the Valley Communications Center
Development Authority, the South Correctional Entity, the South Correctional Entity Facility Public
Development Authority, King County, and the Seattle Southside Regional Tourism Authority), and serves
as underwriter's counsel from time to time to underwriting firms on matters unrelated to the City's
bonds. Execution of this Agreement by the City's representative constitutes consent by the
City to such representation. The Contractor agrees not to use any proprietary or other confidential
nonpublic information concerning the City, acquired as a result of the Contractor's representation of
the City, to the City's material disadvantage in connection with any litigation or other matter in which the
Contractor is adverse to the City.
If the City learns about significant name changes of any of the entities or about additional adverse or
potentially adverse parties, it will advise the Contractor so their records can be updated. The
Contractor's representation of the City does not include acting as counsel for any entity in which the
City holds equity or any subsidiary, affiliate, equityliolder, employee, family member or other person
unless such additional representation is separately and clearly undertaken by the Contractor.
During the Contractor's representation of the City, there may from time to time be issues that raise
questions as to the Contractor's duties under the rules of professional conduct that apply to
lawyers. These might include, e.g., conflict of interest issues, and could even include issues raised
because of a dispute between the Contractor and the City over the handling of a matter. Under normal
circumstances when such issues arise the Contractor would seek the advice of their non-bond
related counsel such as Professional Standards Counsel, Loss Prevention partners or Professional
Standards Conflicts Attorneys who are experts in such matters. Historically, the Contractor has
considered such consultations to be attorney-client privileged conversations between firm personnel
and the counsel for the firm. In recent years, however, there have been judicial decisions indicating
that under some circumstances such conversations involve a conflict of interest between the City and
the Contractor and that consultation with the Contractor's non-bond related counsel may not be
privileged, unless the Contractor either withdraws from the representation of the City or obtain the
City's consent to consult with the Contractor's non-bond related counsel.
It is in the Contractor's and the City's interest, that in the event legal ethics or related issues arise during
a representation, the Contractor receives expert analysis of their obligations. Accordingly, as part of
this agreement concerning the Contractor's representation of the City, the City agrees that if the
Contractor determines by their our own discretion during the course of the representation that it is either
necessary or appropriate to consult with the Contractor's non-bond related counsel (either Pacifica Law
Group's internal counsel or, if determined necessary by the Contractor, outside counsel) the City
consents to this and agrees that the Contractor's representation of the City shall not, thereby,
waive any attorney-client privilege that the Contractor may have to protect the confidentiality of
the City's and Contractor's communications with counsel. Any such consultation will be paid for by the
Contractor, and not the City.
CA Revised 1-2013
F-F�
Page 6 of 8
Compensation and Method of Payment
FEESCHEDULE
Set-vices at time of Issuance:
LID bonds only.
General Obligation and Revenue Bonds only.
All bond counsel fees, costs and expenses are included in the fee matrix above. Bond counsel fees
include all of the Contractor's work related to the bond issue (including but not limited to
document preparation, state and federal tax law analysis, attending finance team and City Council
meetings, expenses, costs, delivering the final opinion, answering questions during and between bond
issues, and providing other services as outlined in the Scope of Services), unless another fee
arrangement is agreed to by the City. The fee matrix may be adjusted, not more frequently than annually,
with prior City approval.
In the event the bonds are not issued, no fee will be charged. The fees would be lower if the bond
issue is privately placed, such as with a bank. For bank loans, t he charge would be 65% of the
regular fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule. regular
fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule.
CA Revised 1-2013
Page 7 of 8
9
Local
Issue Size
General Obligation
Revenue
improvement
District
Less than $1,000,00
$8,000 + $0.10 per
$10,000 + $0.10 per
$10,000 + $0.10 per
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
$1,000,001-
$15,000 + $0.10 per
$18,000 + $0.10 per
$18,000 + $0.10 per
$5,000,000
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
$5,000,001-
$20,000 + $0.10 per
$24,000 + $0.10 per
$24,000 + $0.10 per
$10,000,000
$ 1,000 of issue size
$ 1,000 of issue size
$1,000 of issue size
$10,000,001-
$24,000 + $0.10 per
$28,000 + $0.10 per
$28,000 + $0.10 per
$15,000,000
$ 1,000 of issue size
$1,000 of issue size
$ 1,000 of issue size
$15,000,001-
$26,000 + $0.10 per
$30,000 + $0.10 per
$30,000 + $0.10 per
$20,000,000
$1,000 of issue size
$1,000 of issue size
$ 1,000 of issue size
$20,000,001 and
$28,000 + $0.10 per
$32,000 + $0.10 per
$32,000 + $0.10 per
above
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
LID bonds only.
General Obligation and Revenue Bonds only.
All bond counsel fees, costs and expenses are included in the fee matrix above. Bond counsel fees
include all of the Contractor's work related to the bond issue (including but not limited to
document preparation, state and federal tax law analysis, attending finance team and City Council
meetings, expenses, costs, delivering the final opinion, answering questions during and between bond
issues, and providing other services as outlined in the Scope of Services), unless another fee
arrangement is agreed to by the City. The fee matrix may be adjusted, not more frequently than annually,
with prior City approval.
In the event the bonds are not issued, no fee will be charged. The fees would be lower if the bond
issue is privately placed, such as with a bank. For bank loans, t he charge would be 65% of the
regular fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule. regular
fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule.
CA Revised 1-2013
Page 7 of 8
9
SUPPLEMENTAL FEE SCHEDULE
Supplemental Fee,
Amount: Fixed Fee or Hourly Rate
Sthedule: Service Category,
Specialized Services - Bond
Issuances:
• Rating presentation
Included in fee matrix below (no additional charge)
• General public
Included in fee matrix below (no additional charge)
finance advice,
recommendations
not related to a
specific bond issue
• Other services if on a
All bond counsel fees are included in fee matrix below.
different basis
We propose an additional fee of $15,000 per bond issue to
serve as Disclosure Counsel (prepare the preliminary and final
official statements and deliver a 10b-5 opinion) at the City's
request.
Services at time of issuance
See fee matrix below
Overhead (coping, faxes,
Included in fee matrix below (no additional charge)
etc.) and travel
Other fees
We propose to charge a discounted hourly rate for all Pacifica
attorneys performing work for the City that cannot be allocated
to our role as bond counsel (and therefore he absorbed in the
fee matrix below), subject to annual adjustments, and at the
request of the City. Our 2016 public sector rates are below.
Hourly rates are subject to annual adjustment.
2016
Stacey Lewis $370
Deanna Gregory $315
Jay Reich $490
Jon Jurich $245
Josephine Ennis $200
Alison Benge $315
Kristin Patterson $145
For special projects and with prior approval from the City, the Contractor would provide services on
an hourly basis. The proposed hourly rates are listed above. These rates reflect the discount off
standard rates customarily offered by the Contractor to public and not-for-profit clients. Billing rates
may be adjusted not more frequently than annually, usually on January 1. Services performed after the
effective date of the new rates will be charged at the new applicable rates. The Contractor does not
charge for costs incurred internally (photocopying, long distance telephone charges, electronic
legal research services and the like). However, to the extent the Contractor incurs costs from
outside vendors directly related to City work, these costs will be passed through to the City without
mark-up. T e C o n t r a c t o r issues invoices for hourly fees and disbursements on a monthly basis.
CA Revised 1-2013
10
Page 8 of 8
ILA, City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Oil
CONTRACT FOR SERVICES
Contract Number: -16-180
Council Approval NIA
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional
municipal code city hereinafter referred to as "the City," and Pacifica Law Group LLP , hereinafter
referred to as "the Contractor," whose principal office is located at 1191 Second Avenue, Suite 2000,
Seattle, WA 98101. Stacey Lewis (bond partner), Alison Benge (bond partner, specializing in Federal
tax law), and Deanna Gregory will be the main contacts for City bond matters. Deanna Gregory will have
primary oversight for Pacifica Law Group's representation of the City, but will assign other firm lawyers
and paralegals when necessary, beneficial or cost-effective and when desirable to meet the time
constraints of the matter. Ms. Gregory can.be reached at her office at 206.245.1716 or any of the
attorneys or other staff at Pacifica Law Group can be reached at 206.245.1700. Unless otherwise agreed
in writing, the terms of this Agreement will also apply to any additional matters that the Contractor
undertakes at the City's request.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows.
1 Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way. The parties hereto
acknowl4dgie that in rendering such services to the City, the Contractor is regulated 6'y ethical rules,
including rules regarding conflicts of interest; as set forth in Exhibit B attached hereto and incorporated
herein by this reference.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit C attached hereto and incorporated herein by this
reference. The.total amount to be paid shall not exceed $35,000:
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
October 13, 2016 , and ending March 31 , 2017 , unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
CA Revised 2012 C-, -1 O 0 r bus Page I of 7
02 �l 0
11
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement, The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, to the extent caused by the negligent acts or omissions of the Contractor
under this Agreement. Should a court of competent jurisdiction determine that this Agreement is
subject to RCW 4,24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by o ' r resulting f ' rom the concurrent negligence of the Contractor and
the City, its officers, officials, employees, and volunteers', -the Contractor's liability hereunder,shall be
only to the extent of the Contractor's negligence. It is further specifically and expressly understood
that the indemnification provided herein constitutes the Contractor's waiver, as respects the City only,
of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this section shall survive
the expiration or termination of this Agreement.
7. insurance. The Contractor shall procure and maintain in full force throughout the duration of this
Agreement professional liability insurance with a minimum coverage of $1,000,000 per claim and
$3,000,000 aggregate. Contractor shall provide evidence of such coverage in a manner and form
acceptable to the City in the City's sole discretion. Cancellation of the required insurance shall
automatically result in termination of this Agreement.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City. C
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products
on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for
any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the
presence of any disability in the selection and retention of employees or procurement of materials or
supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
CA Revised 1-2013
12
Page 2 of 7
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and
supersedes all prior negotiations, representations, or agreements -written or oral. No amendment or
modification of this Agreement shall be of any force or effect unless it is in writing and signed by the
parties.
114. Severabillity and Survival. If any term, condition or provision of this Agreement is declared void or
Unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16, Applicable LaW: Venue: AAorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand
and agree that venue shall be properly laid in King County, Washington, The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit.
DATED this 3 d day of k_XCk-r'y) be � 20
CITY OF TUKWj CONTRACTOR
By:
1lan4Br
Printed Name and Title;
N Deanna Gregory, Partner
ATTES /AUTHENTICATED-
C Address: 1191 2nd Avenue, Suite 2000
City Clerk, Christy O'Flaherty Seattle, Washington 98101
APPROVED AS TO FORM:
Office of the City �Attorney �WSM �tJI�M(pa
CA Revised 1-2013
Page 3 of 7
13
Scope of Services to be Performed by Contractor
As bond counsel, Pacifica Law Group (the "Law Firm') shall provide all necessary legal services
necessary to issue bond, notes and other evidences of indebtedness, including but not limited to:
• Draft and distribute election documents, ifu voted bond issue
• Assist io the development Or review ofo distribution list and proposed schedule, flagging key
notice, action and document deadlines
'
»
Gather appropriate facto regarding the financing and the proposed project, generally
through uu in-person kick off nc.^ao iug" Meubog
°
Conduct federal and state \uvv ouu|ysia
° Aasoon financing options and work with underwriters and financial advisors tn consider legal
iSsocx
w
Review existing covenants and assess benefit nf springing covenants
°
Draft and distribute bond (uud`if requested, disclosure) documents
*
Revise, discuss, and explain documents
• Arrange and parlicipate in conference calls and meetings with Clit staff and other members of
the finance team, necessary, on zouo`v up on auucm zoouu�u�u at the ycuy/ug meeting vu
no review document drafts
• Present documents to, and answer questions from, the City Council
• Complete appropriate tax due diligence analysis
• Work with the finance team to finalize disclosure documents io anticipation of marketing bonds
• Review the results of pricing and draft or comment on the bond purchase agreement
• Prepare closing certificates, prepare and print the notes or bonds, and deliver bond
opinions
• Deliver hard copies or CDs otthe final transcript to the finance team
• Coordinate with City staff on compliance obligations (state, federal tax, and
securities law) uenecessary
• Work cooperatively with the City Attorney and other special legal counsel retained hy the City
for special projects involving the issuance ofbonds, closing ofbond Urunsm:doom,
tracking of bond proceeds and related issues
CA Revised 1-2013 Page 4of7
Q�
"°~'
Exhibit B Conflict of Interest
As lawyers, the Contractor's representatives are regulated by ethical rules, including rules
governing conflicts of interest, in the jurisdictions in which they practice. Based on the
C o n t r a c t o r' s review of t h e i r records, the Contractor's representation of the City on this initial
matter does not create a conflict of interest for the Contractor or the City, however, the Contractor does
serve as outside general counsel and bond counsel to other municipalities that interact and/or contract
with the City (such as the Valley Communications Center, the Valley Communications Center
Development Authority, the South Correctional Entity, the South Correctional Entity Facility Public
Development Authority, King County, and the Seattle Southside Regional Tourism Authority), and serves
as underwriter's counsel from time to time to underwriting firms on matters unrelated to the City's
bonds. Execution of this Agreement by the City's representative constitutes consent by the
City to such representation. The Contractor agrees not to use any proprietary or other confidential
nonpublic information concerning the City, acquired as a result of the Contractor's representation of
the City, to the City's material disadvantage in connection with any litigation or other matter in which the
Contractor is adverse to the City.
If the City learns about significant name changes of any of the entities or about additional adverse or
potentially adverse parties, it will advise the Contractor so their records can be updated. The
Contractor's representation of the City does not include acting as counsel for any entity in which the
City holds equity or any subsidiary, affiliate, equityholder, employee, family member or other person
unless such additional representation is separately and clearly undertaken by the Contractor.
During the Contractor's representation of the City, there may from time to time be issues that raise
questions as to the Contractor's duties under the rules of professional conduct that apply to
lawyers. These might include, e.g., conflict of interest issues, and could even include issues raised
because of a dispute between the Contractor and the City over the handling of a matter. Under normal
circumstances when such issues arise the Contractor would seek the advice of their non-bond
related counsel such as Professional Standards Counsel, Loss Prevention partners or Professional
Standards Conflicts Attorneys who are experts in such matters. Historically, the Contractor has
considered such consultations to be attorney-client privileged conversations between firm personnel
and the counsel for the firm. In recent years, however, there have been judicial decisions indicating
that under some circumstances such conversations involve a conflict of interest between the City and
the Contractor and that consultation with the Contractor's non-bond related counsel may not'be
privileged, unless the Contractor either withdraws from the representation of the City or obtain the
City's consent to consult with the Contractor's non-bond related counsel.
It is in the Contractor's and the City's interest, that in the event legal ethics or related issues arise during
a representation, the Contractor receives expert analysis of their obligations. Accordingly, as part of
this agreement concerning the Contractor's representation of the City, the City agrees that if the
Contractor determines by their our own discretion during the course of the representation that it is either
necessary or appropriate to consult with the Contractor's non-bond related counsel (either Pacifica Law
Group's internal counsel or, if determined necessary by the Contractor, outside counsel) the City
consents to this and agrees that the Contractor's representation of the City shall not, thereby,
waive any attorney-client privilege that the Contractor may have to protect the confidentiality of
the City's and Contractor's communications with counsel. Any such consultation will be paid for by the
Contractor, and not the City.
CA Revised 1-2013 Page 5 of 7
15
i
Compensation and Method of Payment
FEE SCHEDULE
Services at time of Issuance:
LID bonds only.
General Obligation and Revenue Bonds only.
All bond counsel fees, costs and expenses are included in the fee matrix above. Bond counsel fees
include all of the Contractor's work related to the bond issue (including but not limited to
document preparation, state and federal tax law analysis, attending finance team and City Council
meetings, expenses, costs, delivering the final opinion, answering questions during and between bond
issues, and providing other services as outlined in the Scope of Services), unless another fee
arrangement is agreed to by the City. The fee matrix may be adjusted, not more frequently than annually,
with prior City approval.
In the event the bonds are not issued, no fee will be charged. The fees would be lower if the bond
issue is privately placed, such as with a bank. For bank loans, the charge would be 65% of the
regular fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule. regular
fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule.
CA Revised 1 -2013
1
Page 6 of 7
Local
Issue Size
General Obligation
Revenue
Improvement
District
Less than $1,000,00
$8,000 + $0.10 per
$10,000 + $0.10 per
$10,000 + $0.10 per
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size'
$1,000,001-
$15,000 + $0.10 per
$18,000 + $0.10 per
$18,000 + $0.10 per
$5,000,000
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
$5,000,001-
$20,000 + $0.10 per
$24,000 + $0.10 per
$24,000 + $0.10 per
$10,000,000
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
$10,000,001-
$24,000 + $0.10 per
$28,000 + $0.10 per
$28,000 + $0.10 per
$15,000,000
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
$15,000,001-
$26,000 + $0.10 per
$30,000 + $0.10 per
$30,000 + $0.10 per
$20,000,000
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
$20,000,001 and
$28,000 + $0.1.0 per
$32,000 + $0.10 per
$32,000 + $0.10 per
above
$1,000 of issue size
$1,000 of issue size
$1,000 of issue size
LID bonds only.
General Obligation and Revenue Bonds only.
All bond counsel fees, costs and expenses are included in the fee matrix above. Bond counsel fees
include all of the Contractor's work related to the bond issue (including but not limited to
document preparation, state and federal tax law analysis, attending finance team and City Council
meetings, expenses, costs, delivering the final opinion, answering questions during and between bond
issues, and providing other services as outlined in the Scope of Services), unless another fee
arrangement is agreed to by the City. The fee matrix may be adjusted, not more frequently than annually,
with prior City approval.
In the event the bonds are not issued, no fee will be charged. The fees would be lower if the bond
issue is privately placed, such as with a bank. For bank loans, the charge would be 65% of the
regular fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule. regular
fee schedule. For refunding issues, the charge would be 115% of the regular fee schedule.
CA Revised 1 -2013
1
Page 6 of 7
SUPPLEMENTAL FEE SCHEDULE
Supplemental Fee
Amount: Fixed Fee or Hourly Rate
Schedule: Service Category
Specialized Services — Bond
Issuances:
• Rating presentation
Included in fee matrix below (no additional charge)
• General public
Included in fee matrix below (no additional charge)
finance advice,
recommendations
not related to a
specific bond issue
• Other services if on a
All bond counsel fees are included in fee matrix below.
different basis
We propose an additional fee of $15,000 per bond issue to
serve as Disclosure Counsel (prepare the preliminary and final
official statements and deliver a 10b -5 opinion) at the City's
request.
Services at time of issuance
See fee matrix below
Overhead (coping, faxes,
Included in fee matrix below (no additional charge)
etc. ) and travel
Other fees
We propose to charge a discounted hourly rate for all Pacifica
attorneys performing work for the City that cannot be allocated
to our role as bond counsel (and therefore be absorbed in the
fee matrix below), subject to annual adjustments, and at the
request of the City. Our 2016 public sector rates are below.
Hourly rates are subject to annual adjustment.
2016
Stacey Lewis $370
Deanna Gregory $315
Jay Reich $490
Jon Jurich $245
Josephine Ennis $200
Alison Benge $315
Kristin Patterson $145
For special projects and with prior approval from the City, the Contractor would provide services on
an hourly basis. The proposed hourly rates are listed above. These rates reflect the discount off
standard rates customarily offered by the Contractor to public and not - for - profit clients. Billing rates
may be adjusted not more frequently than annually, usually on January 1. Services performed after the
effective date of the new rates will be charged at the new applicable rates. The Contractor does not
charge for costs incurred internally (photocopying, long distance telephone charges, electronic
legal research services and the like). However, to the extent the Contractor incurs costs from
outside vendors directly related to City work, these costs will be passed through to the City without
mark -up. T h e C o n t r a c t o r issues invoices for hourly fees and disbursements on a monthly basis.
CA Revised 1 -2013
Page 7 of 7
17
CITY OFTUKVVLA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: 42nd Ave South Phase III Project No. 99410303
DESCRIPTION: Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments.
JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
STATUS: Phase III (SIC Blvd (154m) -S16oSq. Design began in301z. construction man17. Project No. yy41oouo
Phase |V(G13S8/-G131 PI) in beyond. Project No. 8841O5U1
Phaae| 9V-RW15(G/C Blvd (154)-1448V$3.798& Phase ||S4'RGU2(144-13g)$1.85O. both completed.
MA|NT.|MPACT: Reduce pavement, shoulder, and drainage work.
On|yPhose|||isshownina�ivayeos.Pn4o�ino|udanGudaoaNb��oGi|UamCo`ek42ndAveGCu|wa�pn4em
��oO��NT�
for *1.5m and io part of the Walk & Roll Plan. Seattle City Light's funding iao6014V underground split.
FINANCIAL Through Estimated
'/"«nnn,Qi 2ni-A 7nin 7n17 nnn rmo 2n7n 2n7i 2n22 mFYo n Tnr/
EXPENSES
Phase IV
Design
1,000
125
1,125
Land (RAN)
100
100
Const. Mgmt.
750
322
560
1,632
Construction
2,534
1,086
3,800
7,420
Undergrounding
2,467
1,057
3,524
TOTAL EXPENSESI
1,000
1 1251
5,851
2,465
1 01
0
01
01
4,360
1 13,801
FUND SOURCES
Seattle City Light
1,077
462
1,539
Surface Water
144
4
148
Other Utilities
1
150
136
287
City Oper. Revenue
855
121
24
67
0
0
0
0
4,360
5,427
TOTAL SOURCES
1,000
125 1
5,851 1
2,465
1 01
01
01
0
1 4,360
1 13,801
emr - cooucavxo Improvement Program 2
0
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: 53rd Ave S (S 137th St - S 144th St) Project No. 99110301
DESCRIPTION: Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding,
and illumination. Street will coordinate with Water $1.1m, Sewer $185k, and Surface Water $920k CIP projects.
JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
STATUS: Undergrounding is included at this time.
MAINT. IMPACT: Reduce pavement, shoulder, and drainage work.
State TIB.grant for $2.14M for roadway and drainage. See additional pages in Enterprise funds under
COMMENT: 53rd Ave S Projects. Seattle City Light is now negotiating a 60/40 underground split and undergrounding
costs have been added to project. Bond for $2 million.
FINANCIAL Through Estimated
fin itnnn,ai 2M4 2niA 2n17 2n18 2n19 2n2n 2n21 2n22 RFYf)ND TnTAI
EXPENSES
Design
83
107
3
193
Land (R/W)
2
98
100
Const, Mgmt.
435
435
870
Construction
1,050
1,050
2,100
Undergrounding
1,125
1,125
2,250
TOTAL EXPENSES
86
206
1 2,613
2,610
1 01
01
01
0
01
5,513
FUND SOURCES
Utilities W/S/SWM
25
25
Awarded TIB Grant
900
900
Remainder
of grant in
SWM
1,800
Seattle City Light
675
675
1,350
Bond
1,000
1,000
2,obb
City Oper. Revenue
60
205
38
35
0
0
0
0
0
338
TOTAL SOURCES
85
205
2,613
2,610
1 01
0
0
01
01
6,513
2017 - 2022 Capital Improvement Program 3
We,
20
City of Tukwila
Allan Ekberg, Mayor
TO: Finance Committee
FROM: Mia Navarro, Community Engagement Manager
CC: Mayor Ekberg
DATE: March 1, 2017
SUBJECT: Job Shadow and Internship Program Briefing
ISSUE
City leadership shares a goal of exposing Tukwila's young people to employment opportunities
available at the City, as well as having the City's workforce better represent the broader
community. As a way to achieve these goals, the City of Tukwila is developing a job shadow
and internship program for high school students in Tukwila. Through this program we have the
opportunity to expose local high school students to diverse, living wage careers in city
government, and to develop a pipeline of diverse, local candidates for City jobs.
BACKGROUND
We know that there is interest among Tukwila high school students in internship and job
shadow opportunities. In 2016, City staff collected student interest surveys at the Foster
High School Career Fair. We received 24 completed surveys, and students could select as
many departments as they wanted in either the Summer Internships or Job Shadow categories.
Summer Internships
# Students
Job Shadow
# Students
Interested
Interested
Public Works/Engineering &
11
Fire
9
Maintenance
Community Development/Building &
10
Mayor's Office
7
Planning
Parks
10
Community
7
Development/Building & Planning
Police
9
Police
7
Fire
8
Public Works/Engineering &
5
Maintenance
Recreation
8
Parks
5
Communications
7
Human Resources
4
Human Resources
5
Communications
4
Mayor's Office
5
Recreation
3
City Clerk's Office
4
Technology and Innovation
3
Services
Municipal Court
4
City Clerk's Office
3
91
INFORMATIONAL MEMO
Page 2
Summer Internships
# Students
Job Shadow
# Students
Interested
Interested
Technology and Innovation Services
4
Finance
3
Finance
3
Municipal Court
2
In order to ensure a quality experience for the young people participating in the program, as well
as for City staff, we have developed the following components as a part of this effort:
• Advisory Board. A group of interested parties, including students, school staff, City
staff and elected officials will advise staff on program policies and materials. Meeting
schedule TBD. Included in this Advisory Board will be a youth leadership team that
will provide student-led leadership in the implementation and ongoing development
of the program.
• Job Shadow Opportunities. Short term, 1-5 days. Students will be paired with at
least one mentor, get an overview of the department, and observe one or more staff
during the course of a normal work day and or week. This could be an individual or
group experience, depending on demand. Each job shadow opportunity will have a
set structure, schedule and intended outcomes. For example, "At the end of this job
shadow opportunity, students will understand the building permitting process." The
Community Engagement Manager will provide support to departments to develop the
curriculum and schedule. The process for advertising job shadow opportunities has
yet to be developed.
• Internships. 4-8 week paid positions where students will be paired with at least one
mentor, and assigned tasks and responsibilities. These could be summer internships
or after-school internships, depending on the flexibility of the department. Each
internship opportunity will be posted as an individual job, students will apply through
Neogov, and department staff will complete the recruitment as usual. The internship
is as much a learning experience for the student as it is a resource for the
department. Internships will be intentionally structured to expose students to a
variety of work at the City, and culminate in a project or closing activity. Each
internship opportunity will have a set structure, schedule and intended outcomes. For
example, "At the end of this internship, students will have practical knowledge of the
building permitting process." The Community Engagement Manager will provide
support to departments to develop the job description, curriculum and schedule.
• HR Hiring Process. High School Interns will go through the same hiring process as
other employees. Internship opportunities will be posted in Neogov, using the same
guidelines as regular and seasonal hires. Successful candidates will be required to
complete the same forms, provide documentation that they are eligible to work in the
United States, and complete the new hire check list with their supervisor. In addition,
High School Interns will be required to have a completed Parent/School
Authorization form, or Parent Authorization for Summer Work form.
• Hiring Teens. Per Washington State Department of Labor and Industries (L&I),
employees under the age of 18 are restricted in the number of hours they can work,
and the types of duties they can perform. L&I provides resources for hiring teens,
22 WA2017 Info Memos\Job shadow and internship program.docx
INFORMATIONAL MEMO
Page 3
including regulations on the number of hours teens can work, and duties they can
and cannot do. Please see littg-,//wwwlni.wa.ggV-/lPUE3-/700-022 -000. df for
information on Hours of Work, and a list of prohibited duties for youth under age 14.
More information is available on the L&I "How to Hire a Teen" web pages:
ors/default.asp
• Insurance and Liability. High School Interns are employees, and are covered as
such under the City's liability insurance, through Washington Cities Insurance
Authority. They are also covered by Labor and Industries for Worker's
Compensation. Job Shadow participants are considered volunteers, and are covered
as such under the City's liability insurance.
• Job Descriptions and Duties. All duties listed in the job description must be
performed under direct, close supervision and guidance. All job descriptions will be
approved by Human Resources and any applicable union shops. Job descriptions
are due to Human Resources at least 30 days prior to desired job posting date.
• Foster High School Career Fair. The Foster High School Career Fair is a critical
marketing, recruiting and information gathering tool for this program. Each year in the
spring, the City has an opportunity to promote job shadow and internship
opportunities for both the summer and the school year. It is also a good opportunity
to gather information about student interest in order to develop opportunities in line
with what students want. In 2017, the Fair will take place on March 30th .
• Orientation. All participating youth will participate in an orientation to include an
overview of relevant City policies, procedures, facilities, etc. It will also include
expectations around dress, behavior and responsibilities. The mayor and members
of the City Council will be invited to the orientation. Orientation for internships may
be longer than for job shadows.
• Regular Cohort Meetings. Interns will meet regularly (schedule TBD) as a cohort
for check-ins, networking and learning opportunities. Examples of such opportunities
could include exposure to other departments in City government or other issues such
as financial literacy. Cohort members will graduate together at the end of the
internship period. The Community Engagement Manager will be responsible for the
cohort meetings, topics and speakers.
• City Mentors. Youth will be paired with a mentor in their department. This mentor
would be responsible for assigning work, answering questions, and working with the
student and the Community Engagement Manager to ensure that the internship is a
positive experience for all involved, especially the student. Mentors should be
outgoing, personable, and positive ambassadors for the department where the intern
is working and the City has a whole.
• Student Support. Students may be very interested in this opportunity, but may need
additional support in order to participate. The Community Engagement Manager will
work with students and staff to identify potential needs and solutions. For example,
the City may need to find or develop a professional clothing bank to support student
success in this program. Transportation may also be a barrier that the Community
Engagement Manager will work with students and staff at schools to address.
WA2017 Info Memos\Job shadow and internship program.docx 23
INFORMATIONAL MEMO
Page 4
While the Communications Division is piloting this effort via a digital internship position that is
currently posted, the goal is for each department to provide at least one job shadow or one
internship opportunity, either during the school year, or the summer, per year. Departments will
have flexibility in designing the opportunity(ies), and will have support from the Community
Engagement Manager in development and execution, The Community Engagement Manager
will be the point of contact for the program, for internal staff, school staff, students, and parents.
Interns will be paid out of existing budgets.
TIMELINE
Phase
Description
Preliminary Timeline
Phase 1
Two internships in the
• Job description complete, reviewed and
Communications Office
approved by Communications staff and HR by
February 10, 2017.
• Position posted February 16, 2017.
• Intern(s) in place on or before March 31, 2017.
• Positions end by June 21, 2017.
Phase 2
Pilot Summer Job
0 Pilot departments confirmed by February 24,
Shadow and Internship
2017.
Program
0 Marketing materials, job descriptions, application
• Pilot
materials, program manual, and student interest
departments, per
survey complete by March 24, 2017.
2016 student
0 Job descriptions for pilot departments ready by,
interest survey
and recruit students at, Foster College and
include: Public
Career Day, March 30, 2017.
Works, DCD,
0 Job descriptions and requisitions complete by
Fire, Police,
March 31, 2017.
Communications,
0 Jobs posted by May 1, 2017.
Mayor's Office.
0 Schedule orientation by mid-May for inclusion in
Other
letter to successful candidates.
departments are
0 Select and notify successful candidates by May
welcome to
31, 2017.
participate as
0 Internships begin July 10 and end by August 18,
well.
2017.
24 W:12017 Info Memos\Job shadow and internship prograrn.dou
INFORMATIONAL MEMO
Page 5
Phase
Description
Preliminary Timeline
Phase 3
School Year Job
• Record student interest at Foster College and
Shadow and Internship
Career Day, March 30, 2017.
Program
• Job descriptions, application materials, etc.
• All departments
complete and positions posted by August 1, 2017
• Fall and Spring
for Fall, and January 16, 2018 for Spring.
• Schedule orientation by mid-August and early
February, respectively, for inclusion in letter to
successful candidates.
• Select and notify successful Fall candidates by
August 31, 2017, and successful Spring
candidates by February 16, 2018.
• Fall internships begin September 18, 2017 and
end by November 17, 2017. Spring internship
begin March 5, 2018 and end by May 4, 2018.
Phase 4
Summer Job Shadow
• Marketing materials, job descriptions, application
and Internship Program
materials, program manual, etc. complete by
• All departments
March 23, 2018.
• Pilot businesses
• Post positions on or before, and recruit students
at, Foster College and Career Day, date TBD,
2018.
• Schedule orientation by mid-May for inclusion in
letter to successful candidates.
• Select and notify successful candidates by May
31, 2018.
• Internships begin July 9, 2018 and end by
August 17, 2018.
Phase 5
School Year Job
• Record student interest at Foster College and
Shadow and Internship
Career Day, date TBD, 2018.
Program
• Job descriptions, application materials, etc.
• All departments
complete and positions posted by August 1, 2018
• More businesses
for Fall, and January 16, 2019 for Spring.
• Schedule orientation by mid-August and early
February, respectively, for inclusion in letter to
successful candidates.
• Select and notify successful Fall candidates by
August 31, 2018, and successful Spring
candidates by February 16, 2019.
• Fall internships begin September 18, 2018 and
end by November 17, 2018. Spring internship
begin March 5, 2019 and end by May 4, 2019.
Add additional area schools and business as we go.
WA2017 Info Memos\Job shadow and internship program.docx 25
I A FOR (TRADC-VULMEM0
Page 6
FINANCIAL IMPACT
Each department will identify funding for this program within their existing budget. As mentioned
above, each department is expected to provide at least one job shadow or internship
opportunity, school year or summer, per year. We estimate that interns will receive between $11
and $15 per hour. During the school year, students will work up to 20 hours per week for up to
nine weeks. During the summer, students will work up to 30 hours per week for up to six weeks.
This results in a maximum cost of an internship of $2,700. Interns will not receive benefits.
RECOMMENDATION
Information Only.
ATTACHMENTS
• Teens at work — Facts for Employers, Parents and Teens
• Communications High School Internship Job Description
26 WA2017 Info Memos\Job shadow and internship program.docx
Teens at Work:
Facts for Employers, Parents and Teens
This brochure covers all industries other than agriculture
Many Washington employers hire workers under the
age of 18 to work in restaurants, grocery stores and
offices, among other non-agricultural jobs.
This brochure answers many questions employers,
teen workers and parents have about non-agricultural
work rules, permits and conditions for working
minors. These requirements also apply to teens
working in their family's non-agricultural business.
If you have questions this brochure does not
answer, visit www.Teenworkers.Lni.wa.gov, email
TeenSafety@Lni.wa.gov or call your local Department
of Labor & Industries (L&I) office.
Forms for employers, parental authorization,
fact sheets, and information for teens is
available at www.TeenWorkers.Lni.wa.gov.
What does an employer have to do to hire minors?
Post a current Minor Work Permit endorsement
Employers are responsible for getting a Minor Work
Permit endorsement on their business
license for each work site where
they employ minors. They can get
one with the business license
I ao application. This application can be
obtained through the Department
of Revenue's Business Licensing
Services (www.bls.dor.wa.gov)
or any L&I office. The business
license with current Minor Work
Permit endorsement must be
15
posted, and renewed every year.
Keep specific information on file for each minor worker
An employer must have the following information about
each minor worker on file at the minor's work site:
Proof of age
The date of birth must be supported by proof.
Acceptable forms of proof are:
■ A driver's license or passport.
■ A Social Security card along with either a birth
certificate or a baptismal record.
■ A notarized statement of a parent or guardian.
Employment description
Earliest and latest work hours, total number of hours
of work daily and per week and a complete description
of duties.
A Parent/School Authorizatimi form
The Parent/School Authorization form must be
completed by the employer, signed by the parent/
guardian, and by a school representative if the student
is working during the school year. It must be kept on
file at the minor's work site. The employer needs to
renew the Parent/School Authorization form when it
expires every school year in September, or when the
minor's schedule changes.
A summer Parent Authorization form can be used
during summer break or when a minor has completed
their high school requirements.
What is the minimum age to work?
Youth must be 14 years old to work at non-agricultural
jobs. Under limited circumstances and with permission
from the county superior court, a child younger than
age 14 may be employed in their parents' business.
27
What's the minimum wage for minor workers? When can 16- and 17-year-olds work extra hours?
The minimum wage for l6' and l workers is
the same ue for adults. Minors under I6 may bepaid
85 percent ofthe state minimum wage.
What about meal and rest breaks?
Fourteen- and I5-yeur'obd workers may not work more
than four hours without o30-mioot uninterrupted
meal period. The meal period must be separate from,
and io addition tu rest breaks. These minors must be
provided a paid rest break ofat least l0 minutes for
every two hours worked. When working afour-hour
period, they cannot be required to work more than
two hours without either aIU'zuioute rest break ora
30-coinote meal period.
Sixteen- and l7-vear-oN workers are entitled to an
uninterrupted meal period of at least 30minutes when
working more than five hours aday. These minors are
entitled toat least ul0-minute paid rest break for each
four hours worked. They must receive u rest break at
least every three hours.
If there is "good cause" why oI6-nr needs
tu work more hours per week than shown *o the table
below, a variance iapossible.
Special variance —cphn28 hours per week
Many older teens have a reduced school schedule
or have shown that they are able bu work additional
hours oo top of their school schedule and
extracurricular activities. The parents and the school
can grant permission to work upto eight extra
hours during the school week. They must complete
the Special Variance section of the Parent/School
Authorization form.
Regular variance —more than 28 hours per week
lf the extra hours provided bv the special variance
are not enough, the business can pursue aregular
variance with L&z[ The employer originates the
request. The form is available online.
What hours are teens under 18 allowed %o work 'n non-agricultural jobs?
Hours and schedules minors are permitted to work in non-agricultural jobs
Sohno|mmeko 3huuo 16 hours 8duyu 7y/n. 7p.m.
(8 hours Sut–Sun]
Non«ohou|mmakx 8hnum 40 hours Odoya 7um. 7p.m.
(8p.m. June 1tu Labor Day)
�16-
-
Schoo|mmoko 4houre 20 hours Gdayn 7u.m. 10 P.M.
(8 hours Ri�Sun] (K8idn�htHi�SoL)
School weeks with uspecial 6houm 28 hours 0duyo 7am. 10 P.M.
variance from school (8 hours Fh�Sun] (Midnight Fri.–Sat.)
Non-school weeks 8houm 48 hours Oduyu 5u.m. Midnight
Notes:
1. An adult must supervise minors working after8 p.m. in service occupations, such as restaurants and retail businesses,
2. Overtime rules apply for all hours worked over *oin one week.
z These rules also apply m home-schooled teens.
Are there exemptions for hours of work?
A 16- or 17-year-old may work non-school hours
during the school year if he/she is married, a parent,
possesses a certificate of educational competence
(GED), is registered in accredited college courses or is
emancipated under Washington State law.
What work activities are teens prohibited
from doing in non-agricultural jobs?
Experience has shown some jobs are potentially
hazardous for young workers. Washington State and
federal laws spell out which jobs are prohibited for
minor workers.
IMPORTANT. All of the following duties are
prohibited regardless of the type of industry.
This list includes only the main highlights of the child labor
regulations. Refer to WAC 296-125-030f or more detail.
All minors under 18 are prohibited from doing the
following work in any industry:
Restaurants, delis and grocery stores
(A foodselvice fret sheet is available atwww.Lniwa.gov1
1PU01700-167-000,pdf will; mere colnpleh. inloonation.)
■ Operating meat slicers or powered bakery
equipment such as a Hobart mixer.
■ Regular driving of motor vehicles to make
deliveries, such as pizza delivery. (No driving on
public roads for those 16 or under.)
■ Working at heights greater than 10 feet off the
ground or floor level.
■ Loading, operating or unloading of paper balers
and compactors.
■ Work in freezers, meat coolers and in preparing
meats for sale.
■ Slaughtering, meat packing or food processing.
■ Working alone past 8 p.m. without supervision by
someone 18 years or older who is on the premises
at all times.
Construction and related activities
■ Roofing — All work on or around a roof.
■ Working at heights greater than 10 feet off the
ground or floor level.
■ Driving, or working near, a forklift.
■ Wrecking and demolition.
■ Hoists and cranes.
■ Flagging and work on roadways.
■ Trenching or excavating.
■ Boilers or in engine rooms.
■ Power-driven woodworking or metal-forming
machines.
■ Earth-moving machines.
■ Explosives and mining.
Offier prohihited duties
■ 17-year-olds may drive only under very limited
circumstances. See www.TeenWorkers.Lni.wa.gov
for more information.
■ Firefighting.
■ Logging and sawmill work.
■ Selling candy, flowers, or other items to motorists
on a public roadway.
■ Manufacturing of brick, tile and similar products.
■ Jobs where exposures require the use of
respiratory protection or hearing protection.
■ Nurses' aide or nurses' assistant, unless the minor
is in a state-certified training program.
■ jobs with possible exposure to bodily fluids, or
radioactive and hazardous substances.
Additional prohibited duties for minors under age 16
(WikC 296-125-033)
■ House-to-house sales.
■ Cooking and baking.
■ Any power-driven machinery.
■ Construction.
■ Manufacturing.
■ Commercial packing and processing operations.
■ Public messenger.
■ Amusement park rides.
■ Loading or unloading trucks.
■ Transportation, warehouse, storage
and work around conveyors.
■ Any work above ground,
including ladders.
■ Maintenance and repair in
gas stations.
What are the penalties for violating
non-agricultural child labor laws?
Permit revocation
L&I can revoke an employer's Minor Work Permit
if proper working conditions are not being met or if
there are conditions that are detrimental to the health,
safety or welfare of minor workers.
Penalties
L&I can assess civil penalties on employers in
violation of child labor laws. The size of the civil
penalty depends on the severity of the violation.
Violations that result in the death or permanent disability
of a child may result in a Class C felony charge. An
employer who knowingly or recklessly violates child
labor laws may be charged with a gross misdemeanor.
Under federal law, child labor violations by employers
may be subject to a civil penalty up to $11,000 for each
minor worker.
30
Employer checklist
Here's a checklist of what an employer
needs when hiring a minor:
❑ A Minor Work Permit endorsement
❑ A signed Parent/School Authorization form
❑ Proof of minor's age
❑ Personal data and employment description
In Spanish (en Espafiol)
This publication is available in Spanish from the
Department of Labor & Industries' website:
www.Lni.wa.gov/IPUB/700-022-999.pdf
en Espafiol
Esta publicaci6n esti disponible en espaftol en el sitio
del Internet del Departamento de Labor e Industrias:
www.Lni.wa.gov/IPUB/700-022-999.pdf
IN !I!
Email TeenSafety@Lni.wa.gov, call your local L&I
office or call toll-free 1-866-219-7321.
For information on federal laws, contact the
U.S. Department of Labor, Wage and Hour Division,
at 206-398-8039.
www.youthruies.dol.gov
www.osha.gov/SLTC/teenworkers
-�J Visit our website:
www.TeenWorkers.Lni.wa.gov
Other formats for persons with disabilities are available
on request. Call 1-800-547-8367 TDD users, call
360-902-5797. L&I is an equal opportunity employer.
PUBLICATION F700-022-000 [08-20141
Job Bulletin
CITY OF TUKVVILA
CityofOppmrtunity - Comanusity of Choke
invites applications for the position of:
High School Internship for Social and
Digital Media ~ Communications Division
SALARY:
$12.00 /Hour
OPENING DATE:
02/16/17
CLOSING DATE:
Continuous
FLSA:
Non-Exempt
DESCRIPTION:
The City cfTukwila is seeking a High School Student Intern to assist the City's Communications Division
with work on various projects related to municipal website and social media content. This is a paid part-
time school year internship offering flexible hours that will range from a minimum of 4-hours per week, to
a maximum of 16-hours per week for ages 14-15, and a maximum of 20-hours per week for age 16 or
older.
A cover letter and resume must be attached zo your on-line application to be considered
complete. Please note that you cannot attach these items tmyour application after it has
been submitted.
In 2014, the Communications Division presented the City Communications Plan with the aim of
improving communications - both externally and internally - via a variety ofstrategies and tactics. This
High School Internship is an excellent opportunity for students with an interest in strategic
communications 1u support the work of this Communications Plan while gaining exposure to work in local
government.
The City of Tukwila embraces the diversity of the community it serves and is an Equal Employment
Opportunity Employer.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The High School Student Intern will work under direct supervision and guidance based on previous
experience and interests. Duties may include:
• Assisting with suggestions for providing content for the City's Facebook and Twitter feeds;
°Participadng in the development and production of video and other digital media for various uses and
audiences;
° Talking with other City departments to determine new websitecontent;
• Assisting with review of current wubsiLe content and data to determine the best use of information;
• Maintain reasonable, predictable, and regular attendance.
KNOWLEDGE, SKILLS AND ABILITIES:
* Ability to express ideas clearly, both verbally and in writing;
° Ability to establish and maintain effective working relationships with City staff, business representatives
residents, and community groups;
entjobs.cvmxumvi|awa0ob-bu|ou^zfm?jumo~1a*z20maxxaregvvndow~n
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2/28/2017 Job Bulletin
• Ability to follow direction and City and department policies and procedures.
EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS:
Minimum Oualifications:
• Must be currently enrolled in High School and at least 14 years of age;
• Must have a Grade Point Average (GPA) of at least 2.75
Special Requirements:
• Successful completion of background and reference check;
• Completion of Parent /School Authorization Form;
• Verification of identity and employment authorization required;
• Verification of GPA requirement
Selection Guidelines:
These examples are intended only as illustrations of the various types of work performed. The omission of
specific statements of duties does not exclude them from the position if the work is similar, related or a
logical assignment to the position. The job description does not constitute an employment agreement
between the employer and employee and is subject to change as the needs of the employer and
requirements of the job change.
The City of Tukwila is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer /employee relations based
on race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, marital status, political affiliation, disability, genetic
information, veteran's status or any other basis protected by discrimination laws.
- The City of Tukwila is a smoke -free working environment. -
APPLICATIONS MAY BE FILED ONLINE AT: Position #17 -00008
http: / /www.tukwilawa.gov HIGH SCHOOL INTERNSHIP FOR SOCIAL AND DIGITAL MEDIA -
COMMUNICATIONS DIVISION
6200 Southcenter Boulevard BL
Tukwila, WA 98188
(206) 433 -1831
ruin )lo n�cmt�d)tuk✓vilawa. ov
High School Internship for Social and Digital Media - Communications Division Supplemental
Questionnaire
* 1. Please explain in one or two paragraphs why you are interested in this position.
* 2. Please provide a link to examples of any work you have done on websites, Facebook, Twitter, and /or
photography /videography, and describe your role(s) in the project(s).
* 3. Take a look at the City ofTukwila's Facebook (City of Tukwila) and Twitter ( @CityofTukwila) pages. In
two to four paragraphs please describe what is good about the City's social media presence, and what
you might do differently.
* Required Question
http: / /agency.governm entjobs.com /tukwilawalj ob_bulletin.cfm ?j oblD= 1663200 &sharedWindow =0
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