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Home My WebLink AboutReg 2017-03-06 Item 4E - Contract Supplement #16 - Baker Boulevard Non-Motorized Improvements with KPFF for $77,798.67COUNCIL AGENDA SYNOPSIS lnifial,f Meefil�g Date Pre ared b M Is reviOW Council review 03/06/17 BG ITEMNO. 4.E. 45 STAFF SPONSOR: BOB GIBERSON �OIZI(,INAI,A(;I?Ni),\D,\,i,i,": 03/06/17 I A(;FIND. ITEM Trrj,j Baker Boulevard Non-Motorized Improvements Supplemental Agreement No. 16 with KPFF Consulting Engineers CXIT'GORY ❑ Discussion Aft Date Z Motion Atg Date 03106117 ❑ Resolution Atg Date ❑ Ordinance Mig Date ❑ Bid,,bvard Mt g Dale ❑ Public hearing At g Date ❑ Other Jlltg Di, SPONSOR ❑ Council ❑ Mayor ❑ I IR ❑ DCD [:] 1;inance [:] Fire [_1 IT [:] P& R [:] Police Z PIE" SPONSOR'S Contract No. 07-123 with KPFF Consulting Engineers provided design for the TUC SUMMARY Pedestrian/ Bicycle Bridge. Part of the design included the Green River Trail and new sidewalks on Christensen Rd. With additional King County grant funds for Baker Blvd Non- Motorized Improvements, the most cost effective way to design the additional work and incorporate the existing design was to Supplement KPFFs contract. Council is being asked to approve KPFFs Supplement No. 16 to Contract No. 07-123 in the amount of $77,798.67. Rj,'1vii,'1wi,'1i) By ❑ cow mtg. ❑ CA&P Cmte [:] F&S Cmte Z Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/28/17 COMMIT'17FE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/Ai),MIN. Public Works Department CoMm"f"T"I" Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE Exi,i,"NDITURF Rj,"QUIRVID AMOUNT BUDGETED APPROPRIATION REQUIRED $77,798.67 $100,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 15, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/06/17 MTG. DATE ATTACHMENTS 03/06/17 Informational Memorandum dated 02/24/17 Page 15, 2017 CIP KPFF Supplemental Agreement No. 16 to Contract No. 07-123 Minutes from the Transportation & Infrastructure Committee meeting of 02/28/17 45 .r. City of Tukwila Allan Ekberg, Mayor TO: Transportation and Infrastructure Committee FROM: Bob Gibermon, Public Works Director /0 BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: February 24, 2017 SUBJECT: Baker Boulevard Non-Motorized Improvements Project No. 9161@4O9, Contract No. 07-123 Supplemental Agreement No. 16 ISSUE Approve Supplemental Agreement No. 16 with KPFF for engineering design services for the Baker Boulevard Non-Motorized Improvement Project. BACKGROUND KPFF has completed the design of the TUC e Bridge Project (Ped Bridge) and the construction Uf the bridge iS underway. AS part Df the Pgd Bridge Project, deoignofMleGreenRivnrTn3i|8nd new sidewalks on Christensen Road were completed. Due to funding limitations, construction along the trail and the wide sidewalks on Christensen Road were removed from the construction bid documents. DISCUSSION Design of Baker Boulevard to include bike lanes and reduce the travel lanes to one in each direction (Baker Road Diet) was included in the initial design contract with KPFF, but the design was never advanced to the 100% level as funding was reallocated to unexpected needs for the Ped Bridge design and permitting. At the time the Ped Bridge project waaneahngdgSignCODlp|edion'KingCountvP@rhS8OdR8Cr8@1iOn[]iviSion approached Tukwila with $1 million in County trail levee funds that could be used to design and construct the Baker Road Diet and the sidewalk improvements along Christensen Road. The interagency agreement between Tukwila and King County was approved by Council on December 5, 2016. A new project, Baker Boulevard Non-Motorized Improvements, was created in the 2017-2022 CIP to encompass the improvements into a single project. Supplemental Agreement No. 16 to KPFF's Contract 07-123 was negotiated as the most cost effective and expeditious way to have the design completed on Baker Boulevard and incorporated with the design work already completed for the Green River Trail and Christensen Road. FINANCIAL IMPACT The additional costs for the Baker Boulevard design work and the packaging into a bid-ready document is S77.798.67 and ie less than the $1OO.000 budgeted for design in the 2O17C|P. RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 16 with KPFF for the Baker Boulevard Non-Motorized Improvement Project inthgumountof$77.7S8.G7andconaiderthiaitemonthnConeard Agenda 8[ the March 8.2017 Regular meeting. Attachments: Pogo 15.2017 [xP KPFF Supplemental Agreement No. 16 w:\pweng\pmjeom\a'nw&mprN*cts\baxo blvd non-motorized (9101O4oe)\info memo kp#ouppw1speU22^1rgl.donx CITY OFTUKVVLA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Baker Blvd Non-Motorized Improvements Project No. 91810*09 Design and construct non-motorized improvements on Baker Blvd from Andover Park West to Christensen Rd, DESCRIPTION: including bike lanes with a proposed road diet. Project will also construct previously designed non-motorized improvement on Christensen Rd from Baker Blvd 1n the Green River trail. JUSTIFICATION: Improve non-motorized connections between the Tukwila Transit Center and Tukwila Station, STATUS: New project for the 2017-2O22C|P. MA|NT IMPACT: Minimal impuct, project includes new sidewalk trail and pavement markings. Pn4e�ioa component of the TUC�OD Pedestrian |mpmveman�, Gmntfunding by the King Cnun�Dept ��x0�NT� � of Natural Resources and Parks. FINANCIAL Through Estimated ,.-°"""'-. ."~= vv^* v^17 vn^n ,o,n no»o 2o2i noxu usvomo TOTAL EXPENSES Design 100 100 Const, Mgmt. 120 120 Construction 780 780 TOTAL EXPENSES 01 01 1,000 1 0 1 01 01 01 01 01 1,000 FUND SOURCES Awarded Grant 0 King County 1,000 1,000 Mitigation Actual 0 Traffic Impact Fees 0 TOTAL SOURCES 0 01 1,000 01 01 01 0 01 0 1 1,000 Project Location 2017 rncc Capital Improvement Program 15 We 50 iddlhk "�` Washington State A Department of Transportation Supplemental Agreement Organization and Address KPFF Consulting Engineers Number 16 1601 Fifth Avenue, Suite 1600 Seattle, WA 98101 Original Agreement Number 07 -123 (p) Phone: (206) 622 -5822 Project Number Execution Date Completion Date 05 -RW03 December 31, 2017 Project Title New Maximum Amount Payable Tukwila Urban Center, Ped /Bicycle Bridge PSE $ 2,153,200.32 Description of Work PS &E for the Baker Boulevard Road Diet & Christensen Road Improvements. The Local Agency of the City of Tukwila desires to supplement the agreement entered into with KPFF Consulting Engineers and executed on and identified as Agreement No. 07 -123 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached scope of work. Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to chanae the number of calendar days for completion of the work to read: Contract completion date remains as December 31, 2017. III Section V, PAYMENT, shall be amended as follows: This supplement increases the contract value by $77,798.67, increasing the previously authorized maximum amount payable to $2,153,200.32. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. David K. McMullen, P.E By. KPFF Principal /Project Manager By: City of Tukwila Consultant Signature DOT Form 140 -063 EF Revised 9/2005 Approving Authority Signature Date 51 Baker Blvd Road Diet & Christensen Road Improvements Plan, Specification and Cost Estimate (PSE) Scope of Work PROJECT DESCRIPTION & OBJECTIVES KPFF is currently under contract with the City of Tukwila (City) for the Plans, Specifications and Cost Estimate (PS&E) Phase of the Tukwila Urban Center Pedestrian /Bicycle Bridge project. This supplement provides additional services related to: • Creating a new set of Plans, Specifications and Cost Estimate (PS&E) combining the following previously designed elements: 1. Sidewalk, landscaping and illumination improvements from the intersection of the Green River Trail (GRT) and Christensen Rd south toward and including the intersection of Baker Blvd and Christensen Rd. 2. Channelization, roadway signing and striping work of Baker Blvd from the intersection of Christensen Rd west toward the intersection of Andover Park W including signal, and ITS modifications at Andover Park E. SCOPE OF WORK The following is a scope of work for additional design services in support of this project's PSE Phase. Task No. 1.0 Project Management and Administration Task No. 1.10 - Project Management, Coordination & Invoicing Team members shall provide continuous internal project management and project team coordination. Team members shall prepare monthly invoices for work completed. KPFF shall compile the invoices into a single document to be submitted to the City. Task No. 1.20 — Team Meetings Team members shall meet internally to discuss project reorganization and design issues. Two meetings assumed. 52 Task No 2.0 Right-of-Way and Additional Survey Services: Task No. 2.10 Review Title Reports & Update Easements KPG shall provide a review of previous City construction projects to verify easements for sidewalks along Baker and Andover Park E. Easements shall be added to the base map. Files from the past projects showing easements shall be provided by the City. KPG shall update the existing base map to include new curb ramps for the east/west directions at the intersection of Baker Blvd and Andover Park E that are to be installed in conjunction with water main and sewer replacements under a separate project. CARD files for this shall be provided by the City. Note: With the exception of the new ramps, survey for Baker Blvd and Christensen has been completed, including existing illumination, signal poles, cabinets, and signal loops. No underground utilities have been located. Underground utility locates are not anticipated under this task. Deliverables Updated Survey Project Base Map with sidewalk easements and updated curb ramps. Task No 3.0 Preparation of Contract Documents (PS&E) Task No. 3.10 - Repackaging Plans & Incorporating Signal Modifications KPFF and KPG shall assist the City in determining the Baker roadway striping, including design of protected bicycle facilities, as outlined in the King County Parks and Recreation and City of Tukwila, Mobility Connections Facilities Agreement for Baker Blvd and Christensen Road, approved 12/05/16. North- south curb ramps will be upgraded to current City standards Work includes modification of existing signal design at the intersection of Andover Park E and Baker Blvd, field review of existing signal equipment/conduit/wiring, video detection installation, loop abandonment, APS push button installation, push button landing area compliance field verification, coordination with City for new installation of East/West curb ramps (associated with Andover Park E Water Main and Sewer replacement project), countdown pedestrian heads, electrical wiring pole adjustments, ITS raceway verification/ design and signal controller upgrades. Work also includes the redesign of current plans based on reuse of existing electrical service cabinet at the intersection of Christensen Road and Green River Trail access point. This does not include relocation modifications to the existing controller service cabinets. 53 Page 3 54 KPFF and KPG shall repackage current design plans incorporating any aforementioned modifications into a complete set of Plans for submittal to the City. Task No. 3.20 - Update Quantities, Cost Estimate & Specifications KPFF and KPG shall update and/or calculate bid item quantities for the work shown in the Plans. An updated cost estimate shall be provided based upon these quantities and review of current bid tabulations provided by the City. A summary of quantities and a cost estimate shall be provided to the City for the Draft Final and Final/Bid PS&E packages (see Task 3.30). KPFF and KPG shall provide a complete Specifications package including Divisions 1 through 10 and front end proposal documents. The specifications shall be per the 2016 WSDOT Standard Specifications including any necessary City special provisions. The City shall provide a specification and proposal boilerplate for and any required forms associated with state and/or federal funding. Specifications shall be provided to the City for the Draft Final and Final/Bid PS&E packages (see Task 3.30). Task 3.30 - Submittal Preparation (Draft Final & Final/Bid) KPFF and KPG shall prepare and submit a Draft Final and Final/Bid PS&E package described above to the City. The Draft Final submittal shall be prepared and submitted to the City for review and comment. Comments received shall be discussed and responses to comments shall be generated for City review and agreement. The Draft Final PS&E package shall be modified as required based upon these comments and a Final/Bid submittal shall be generated The Final/Bid PS&E package shall be stamped, sealed and submitted to the City for inclusion in the bid package. Assumptions • No additional storm drainage report work is included. The Storm Drainage Report for the Tukwila Urban Center Bicycle/Bridge Project is assumed to be adequate for permitting approval for this construction package. • WSDOT MEF documentation for curb ramp layout is not included. • No additional permitting effort is included. • No additional right-of-way acquisition is included at this time. Additional acquisition may be necessary for ideal curb ramp layout at the intersection of Baker Blvd and Andover Park E. Deliverables • Plans and details to be included in Draft Final and Final/Bid level submittal set (3 hardcopies, I electronic). Page 4 0 • Cover Sheet & Index • Legend and abbreviations (1) sheet • Horizontal control (1) plan sheet • TESC (4) plan and detail sheets • Site prep (3) plan sheets • Typical section (3) sheets • Roadway plan/profile (3) sheets • Roadway details (3) sheets • Drainage and utility (2) plan sheets • Channelization and signing (3) plan sheets • Channelization and signing (1) detail sheet • Pedestrian detour (1) plan sheet • Signal/Illumination (6) plan and detail sheets • Urban design (5) plan and detail sheets • Planting design (3) plan and detail sheets • Irrigation (3) plan and detail sheets Quantities and Cost Estimate to be included in Draft Final and Final/Bid submittals (3 hardcopies, I electronic) Project Specifications to be included in Draft Final and Final/Bid submittal (Electronic copies for Draft Final and Final/Bid, 3 hardcopies for Final/Bid) 55 EXHIBIT E-1 KPFF Consulting Engineers CONSULTANT FEE DETERMINATION SUMMARY OF COST Tukwila Urban Center Package #1: Baker & Christensen Improvements Classification Total Hours X Rate = Cost Principal / Tech. Specialist Project Manager Senior Engineer Design Engineer Prof. Land Surveyor Project Surveyor Survey Crew CADD Technician Coordinator / Admin Overhead (OH) Cost OH Rate x DSC of Fixed Fee (FF) FF Rate x DSC of Reimbursables Mileage Reprographics Subcontract (Blank) Subtotal 8.00 X $64.43 = $515.44 96.00 X $58.20 = $5,587.20 0.00 X $45.00 = $0.00 152.00 X $38.08 = $5,788.16 0.00 X $42.00 = $0.00 0.00 X $32.00 = $0.00 0.00 X $65.00 = $0.00 89.00 X $33.00 = $2,937.00 12.00 X $27.30 = $327.60 DSC Subtotal $15,155.40 137.52% X $15,155.40 = $20,841.71 30.00% X $15,155.40 = $4,546.62 (## Miles x $0.565/mile) (## Sheets x $X.xx/sheet) (Sub Name & Task) (Allowance) $0.00 Subconsultant Costs (See Exhibit G) $37,254.95 IGRAND TOTAL: $77,798.67 56 COST ESTIMATE: Tukwila Urban Center Package #1: Baker & Christensen Improvements 57 EXHIBIT G-1 KPG CONSULTANT FEE DETERMINATION SUMMARY OF COST Tukwila Urban Center Package #1: Baker & Christensen Improvements Classification Total Hours X Rate = Cost Senior E/LA Project E/S LA/Eng Design Technician Survey Crew Office Admin. Overhead (OH) Cost OH Rate x DSC of Fixed Fee (FF) FF Rate x DSC of Reimbursables Mileage Reprographics Subcontract (Blank) Subtotal 70.00 X $56.97 = $3,987.90 100.00 X $44.59 = $4,459.00. - 56.00 X $40.38 = $2,261.28. 104.00 X $26.44 = $2,749.76 8.00 X $47.12 = $376.96 3.00 X $31.25 = $93.75. 0.00 X = $0.00 0.00 X = $0.00. DSC Subtotal $13,928.65 136.21% X $13,928.65 = $18,972.70 30.00% X $13,928.65 = $4,178.60 (## Miles x $0.565/mile) (## Sheets x $X.xx/sheet) (Sub Name & Task) (Allowance) $175.00 ISubconsultant Total: $37,254.95 11 y COST ESTIMATE: Tukwila Urban Center Package #1: Baker & Christensen Improvements February 21 2017 KPG L KPG Tukwila Urban Center Package #1: Senior Design Survey Office 1 E /LA Piclect E /5; LNEng ,Technician Grew Admin. 0.00 0.00 Baker & Christensen Improvements MULTIPLIER: Item I SCOPE OF WORK $56.97 $44.59; $40.38 $26.44 'i. $47.12 $31.25 $0.00 ',, $0.00 2.6621 1 Project Management and Administration 1.10 Management, Coordination & Invoicing 10 '.. 3 $1,766 1.20 'Team Meetin gs 12 $1,820 Labor Subtotal: 22 0 0 0 0 3 0 0 $3,586 2 Right-of-Way and Additional Sume Services 210 IRReviZ Title Reports and update easements for Baker Blvd & Andover a 8 8 $2,173 Labor Subtotal: 4 0 0 8 8 i 0 0 0 $2,173 .=63 $100 3 Preparation of Contract Documents PS &E 3.10 Repackaging Current Plans with Signal Modifications 32 80 40 80 $24280 3.20 Update Quantities, Cost Estimate & Specifications - 8 16 12 $4 403 3.30 Submittal Pre amtion (Draft Final &Final /Bid) 4 4 a 1s $2,638 Labor Subtotal: 44 100 56 96 0 0 0 0 $31,321 sum: Sum: 59 MI, 1, Transportation & Infrastructure Committee Minutes ......................................................... ............................... February 28, 2017 relating to new Federal Highway Administration requirements, Bridge Replacement Advisory Committee grant applications, and maintenance on the South 119' Street Pedestrian Bridge. UNANIMOUS APPROVAL. FORWARD TO MARCH 6, 2017 REGULAR CONSENT AGENDA. D. Supplemental Agreement: Baker Boulevard Non - Motorized Improvements Staff is seeking Council approval of Supplemental Agreement No. 16 with KPFF Consulting Engineers in the amount of $77,798.67 for engineering design services for the Baker Boulevard Non- Motorized Improvement Project. KPFF designed the TUC Pedestrian /Bicycle Bridge Project and construction is underway. $1 million in grant funding from King County will allow the Cityto complete the originally planned bike lanes and road diet on Baker Boulevard as well as sidewalk improvements on Christensen Road, which had been eliminated from the Pedestrian Bridge Project due to lack of funding. This supplement will allow KPFF to incorporate the new Baker Blvd improvements with the existing design. UNANIMOUS APPROVAL. FORWARD TO MARCH 6, 2017 REGULAR CONSENTAGENDA. III. SCATBd IV. MISCELLANEOUS The Transportation 61