HomeMy WebLinkAboutFIN 2017-03-21 Item 2C - Report - 2016 General Fund Preliminary Resultswq
i City of Tukwila
TO:
CC:
INFORMATIONAL MEMORANDUM
Councilmembers
Mayor Ekberg
FROM: Peggy McCarthy, Finance Director
BY: Craig Zellerhoff, Fiscal Coordinator
DATE: March 14, 2017
SUBJECT: 2016 December Year to Date Financial Report - Preliminary
Summar
Allan Ekberg, Mayor
The purpose of the preliminary 2016 Annual Financial report is to summarize for the City Council the general
state of General Fund financial affairs and to highlight significant items or trends. The following provides a
high -level summary of the City's financial performance. Additional details can be found within the attached
financial report.
The 2016 Annual report is based on financial data available as of March 14th, 2017, for the reporting period
ending December 31, 2016. Preliminary results for the year have resulted in a positive impact to the General
Fund of $462 thousand. Revenues for the year were $58.9 million, which is less than budget due to the
Tukwila Village sale not completed as budgeted. Expenditures were $58.5 million and below budget by
$1.95 million.
Revenues
Expenditures
General Fund
2016 Revenues vs Expenditures
Actual
$58.93
Budget
Actual
$58.47
Budget
$57
$58
$59
$60
$60.41
$60.42
$61
Millions
Allocated budgets through the reporting period are calculated by analyzing spend patterns in the previous
year and allocating the current year budget using the same spend pattern. If a line item had no expenditures
in the prior year but a budget in the current year, the allocated budget for the current year would be zero.
27
INFORMATIONAL MEMO
Page 2
General Fund:
The general fund is the City's largest fund and accounts for the majority of City resources and services,
other than those required by statute to be accounted for in another fund. Services include governance,
public safety, and administration.
Revenues:
Through December 2016, general fund revenues totaled $58.9 million compared to a budget of $60.4 million
and were $150 thousand greater than revenues collected in 2015. Notable variances to budget for the year
include:
• Sales and use taxes, which includes local retail sales and use tax, natural gas tax, and criminal justice
sales tax, totaled $18.9 million, which exceeds budget by $277 thousand and is slightly below
collections in the same period last year by $428 thousand, or (2) %.
• Gambling and excise taxes totaled $3.8 million and exceed budget by $589 thousand. One casino is
under new ownership, and all casinos continue to do very well.
• Intergovernmental — Grant category is above budget by $246 thousand. The City has received several
small grants in 2016 that were not included in the final budget amendment.
• Property tax collection is on target to meet budget. The majority of property tax revenues are collected
during the months of April /May and October /November, coinciding with the due dates for the county
property tax billings.
28
INFORMATIONAL MEMO
Page 3
Year -to -Date General Fund Revenues Compared to Budget
Property Taxes
Sales & Use Taxes
Admissions Tax
Utility Tax
Interfund Utility Tax
Gambling & Excise Tax
Licenses and Permits
Intergovernmental
Charges for Services
Fines & Penalites
Misc
Indirect Cost Allocation
Tukwila Village Land Sale
$14.49
$14.76
• $0.69
• $0.72
$4.05
$4.11
$2.15
$1.98
1 $3.79
$3.20
■ $3.97
■ $4.04
$4.92
$5.10
$2.30
$2.55
$0.30
1 $0.23
ME $1.13
$0.79
$2.23
$2.23
$0.00
$18.91
$18.63
$2.08
$0 $2 $4 $6 $8 $10 $12 $14 $16 $18 $20
Millions
■ Year to Date • Budget
29
INFORMATIONAL MEMO
Page 4
Expenditures:
General fund expenditures totaled $58.5 million as compared to a budget of $57.6 million, which is $1.9
million below budget. All departments incurred lower fleet maintenance cost of $447 thousand and fleet
replacement costs of $340 thousand in 2016. Salaries and Benefits for 2016 came in $590 thousand lower
than budget, this was a result of lower spending in overtime by $279 thousand and related benefits.
Notable variances are as follows:
• Police department came in below budget by $934 thousand. Salaries and Benefits contributed $324
thousand, Fleet costs were $378 thousand lower, Repairs and Maintenance $115 thousand lower and
Jail costs ended the year $103 thousand lower than expected.
• Fire department is below budget by $222 thousand. This is attributed to the use of 3 pipeline positions
to maintain minimum staffing levels which resulted in lower overtime costs by $168 thousand compared
to 2015.
• Technology Services exceeded budget by $42 thousand. Primarily due to a payout on a vacated
position.
• Park department exceeded budget by $40 thousand. The department experienced two emergency
repairs, replacement of a guardrail at a cost of $9 thousand and trail repairs costing $36 thousand. Both
repairs are being submitted to insurance for potential reimbursement.
• Street department is below budget by $265 thousand. Salaries and Benefits contributed $88 thousand
and Fleet costs were $174 thousand lower than expected.
30
INFORMATIONAL MEMO
Page 5
Year to Date Department Expenditures Compared to
City Council
Mayor
Human Resources
Finance
Attorney
Recreation
Community Dev.
Municipal Court
Police
Fire
Tech. & Innovation
Public Works
Park Maintenance
Street Maint & Ops
Dept 20
■ $0.33
■ $0.35
• $0.65
■ $0.67
$2.14
$2.35
■ $0.53
• $0.61
$3.86
$3.98
$2.94
$2.94
$3.21
$3.35
■ $1.16
■ $1.16
Budget
$1.52
MN $1.47
$1.45
$1.41
$3.69
$3.75
$2.90
$3.16
$4.76
$4.70
$11.49
$17.86
■ $18.79
$0 $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 $11 $12 $13 $14 $15 $16 $17 $18 $19 $20
• Year to Date •Allocated Budget
Millions
31
GENERAL FUND
CITY OF TUKWILA
GENERAL FUND REVENUES
YTD AS OF DECEMBER 31, 2016
3/15/2017 11:00
SUMMARY BY REVENUE TYPE
BUDGET
ACTUAL
COMPARISON OF RESULTS
2016
ANNUAL
2016
ALLOCATED
2014
2015
2016
OVER/(UNDER)
% RECD
% CHANGE
ALLOCATED
BDGT
2014/2015
2015/2016
PROPERTY TAX
14,759,046
14,759,046
14,186,753
14,323,133
14,494,747
(264,299)
98%
1%
1%
SALES TAX
18,631,462
18,631,462
17,105,322
19,334,152
18,908,190
276,728
101%
13%
(2)%
ADMISSIONS TAX
716,000
716,000
616,531
687,741
692,417
(23,583)
97%
12%
1%
UTILITY TAX
4,105,084
4,105,084
3,855,544
4,019,288
4,045,916
(59,168)
99%
4%
1%
INTERFUND UTILITY TAX
1,981,000
1,981,000
1,851,013
2,061,098
2,146,515
165,515
108%
11%
4%
GAMBLING & EXCISE TAX
3,200,684
3,200,684
2,807,926
2,908,043
3,789,467
588,783
118%
4%
30%
TOTAL GENERAL REVENUE
43,393,276
43,393,276
40,423,090
43,333,455
44,077,252
683,976
102%
7%
2%
RGRL
1,875,141
1,875,141
1,795,933
1,867,913
1,809,567
(65,574)
97%
4%
(3)%
BUSINESS LICENSES
846,691
846,691
858,907
861,484
825,027
(21,664)
97%
0%
(4)%
RENTAL HOUSING
35,000
35,000
35,020
49,675
45,590
10,590
130%
42%
(8)%
BUILDING PERMITS
1,283,970
1,283,970
1,220,711
1,331,097
1,290,894
6,924
101%
9%
(3)%
TOTAL LICESNSES AND PERMITS
4,040,802
4,040,802
3,910,571
4,110,169
3,971,078
(69,724)
98%
5%
(3)%
SALES TAX MITIGATION
1,140,000
1,140,000
1,137,765
1,132,568
1,122,040
(17,960)
98%
(0)%
(1)%
FRANCHISE FEE
2,267,208
2,267,208
2,277,063
2,172,395
2,092,358
(174,850)
92%
(5)%
(4)%
GRANT
605,664
605,664
867,240
552,874
851,536
245,872
141%
(36)%
54%
STATE ENTITLEMENTS
381,594
381,594
360,946
303,636
307,101
(74,493)
80%
(16)%
1%
INTERGOVERNMENTAL
701,421
701,421
484,526
510,486
548,919
(152,502)
78%
5%
8%
TOTAL INTERGOVERNMENTAL REVENUE
5,095,887
5,095,887
5,127,541
4,671,959
4,921,953
(173,934)
97%
(9)%
5%
GENERAL GOVERNMENT
51,713
51,713
110,768
58,212
41,945
(9,768)
81%
(47)%
(28)%
SECURITY
766,798
766,798
997,082
661,388
781,484
14,686
102%
(34)%
18%
TRANSPORTATION
109,000
109,000
(30,321)
33,961
71,118
(37,882)
65%
(212)%
109%
PLAN CHEK AND REVIEW FEES
1,141,210
1,141,210
768,781
1,088,243
807,276
(333,934)
71%
42%
(26)%
CULTURE AND REC FEES
483,656
483,656
474,305
561,535
593,854
110,198
123%
18%
6%
TOTAL CHARGES FOR SERVICES
2,552,377
2,552,377
2,320,614
2,403,340
2,295,677
(256,700)
90%
4%
(4)%
FINES & PENALTIES
228,829
228,829
250,114
248,321
295,474
66,645
129%
(1)%
19%
MISC
787,254
787,254
894,559
909,556
1,134,725
347,471
144%
2%
25%
INDIRECT COST ALLOCATION
2,233,476
2,233,476
2,089,178
2,255,320
2,233,476
-
100%
8%
(1)%
TRANSFERS IN (TUKWILA VILLAGE)
2,075,000
2,075,000
2,900,000
850,000
-
(2,075,000)
0%
(71)%
(100)%
TOTAL REVENUE
60,406,901
60,406,901
57,915,666
58,782,120
58,929,635
(1,477,266)
98%
1%
0%
32
GENERAL FUND
CITY OF TUKWILA
GENERAL FUND EXPENDITURES
YTD AS OF DECEMBER 31, 2016
3/15/2017 11:00
SUMMARY OF EXPENDITURES BY
DEPARTMENT
BUDGET
ACTUAL
COMPARISON OF RESULTS
2016 ANNUAL
2016
ALLOCATED
2014
2015
2016
ACTUAL
OVER /(UNDER)
% CHANGE
ALLOCATED
BDGT
% SPENT
2014/2015
2015/2016
01 City Council
350,065
350,0651
296,217
312,202
327,433
' (22,632)
94%
5%
5%
03 Mayor
3,984,049
3,984,049
3,260,538
3,630,627
3,863,399
(120,650)
97%
11%
6%
04 Human Resources
674,329
674,329
650,743
619,343
647,426
(26,903)
96%
(5)%
5%
05 Finance
2,348,000
2,348,000
2,144,962
2,185,415
2,137,628
(210,372)
91%
2%
(2)%
06 Attorney
608,418
608,418
515,908
591,440
530,725
(77,693)
87%
15%
(10)%
07 Recreation
2,942,124
2,942,124
2,650,291
2,870,724
2,937,733
(4,391)
100%
8%
2%
08 Community Development
3,346,430
3,346,430
2,809,132
3,096,757
3,209,879
(136,551)
96%
10%
4%
09 Municipal Court
1,163,679
1,163,679
1,090,382
1,194,059
1,155,400
(8,279)
99%
10%
(3)%
10 Police
18,789,762
18,789,762
15,752,642
16,912,835
17,855,697
(934,065)
95%
7%
6%
11 Fire
11,710,304
11,710,304
11,361,376
11,724,461
11,487,981
(222,323)
98%
3%
(2)%
12 Technology & Innovation Svcs
1,473,466
1,473,466
1,234,710
1,246,259
1,515,832
42,366
103%
1%
22%
13 Public Works
3,751,266
3,751,266
3,194,902
3,421,257
3,686,312
(64,954)
98%
7%
8%
15 Park Maintenance
1,414,251
1,414,251
1,138,319
1,367,462
1,454,172
39,921
103%
20%
6%
16 Street Maintenance & Operations
3,162,762
3,162,762
2,614,100
2,826,851
2,897,968
(264,794)
92%
8%
3%
20 Dept 20
4,700,831
4,700,831
8,800,080
5,560,846
4,759,513
58,682
101%
(37)%
(14)%
Total Expenditures
60,419,736
60,419,736
57,514,302
57,560,536
58,467,099
(1,952,637)
97%
0%
2%
Percent of year completed
100.00%
33
GENERAL FUND
CITY OF TUKWILA
GENERAL FUND EXPENDITURES
YTD AS OF DECEMBER 31, 2016
SUMMARY OF SALARIES AND
BENEFITS
' BUDGET
BUDGET
ACTUAL
ACTUAL
COMPARISON OF RESULTS
2016 ANNUAL
2016
ALLOCATED
2014
2015
2016
ACTUAL
OVER /(UNDER) % CHANGE
ALLOCATED
BDGT
% SPENT
2014/2015
2015/2016
11 Salaries
26,443,444
26,443,444
24,674,711
25,724,920
26,300,633
(142,811)
99%
4%
2%
12 Extra Labor
564,805
564,805
487,039
631,925
627,034
62,229
111%
30%
(1)%
13 Overtime
1,798,299
1,798,299
2,037,195
1,754,484
1,519,183
(279,116)
84%
(14)%
(13)%
15 Holiday Pay
527,286
527,286
214,940
213,405
437,045
(90,242)
83%
(1)%
105%
21 FICA
1,683,442
1,683,442
1,588,266
1,652,915
1,696,260
12,818
101%
4%
3%
22 Pension- LEOFF2
826,417
826,417
772,136
824,630
815,296
(11,121)
99%
7%
(1)%
23 Pension - PERS /PSERS
1,364,568
1,364,568
1,086,492
1,227,888
1,385,867
21,299
102%
13%
13%
24 Industrial Insurance
708,929
708,929
506,143
629,025
678,200
(30,729)
96%
24%
8%
25 Medical & Dental
5,722,878
5,722,878
4,496,574
5,251,282
5,583,572
(139,306)
98%
17%
6%
26 Unemployment
13,000
13,000
32,633
6,672
40,380
27,380
311%
(80)%
505%
28 Uniform /Clothing
25,235
25,235
4,202
5,831
5,002
(20,233)
20%
39%
(14)%
Total Salaries and Benefits
39,678,303
39,678,303
35,900,330
37,922,976
39,088,470
(589,833)
99%
6%
3%
Percent of year completed
100.00%
Percent of year completed
34
100.00%
SUMMARY OF SUPPLIES,
SERVICES, AND CAPITAL
BUDGET
ACTUAL
COMPARISON OF RESULTS
2016 ANNUAL
2016
ALLOCATED
2014
2015
2016
ACTUAL
OVER /(UNDER) CHANGE
ALLOCATED
BDGT
% SPENT
2014/2015
2015/2016
Transfers
4,700,831
4,700,831
8,800,080
5,560,846
4,759,513
58,682
101%
(37)%
(14)%
31
Supplies
1,075,938
1,075,938
1,024,425
1,127,164
1,271,622
195,684
118%
10%
13%
34
Items Purchased for resale
14,428
14,428
32,850
31,681
22,500
8,072
156%
(4)%
(29)%
35
Small Tools
216,804
216,804
183,116
303,223
108,922
(107,882)
50%
66%
(64)%
41
Professional Services
3,156,440
3,156,440
2,300,112
2,822,972
2,776,466
(379,974)
88%
23%
(2)%
42
Communication
386,671
386,671
325,825
342,278
407,499
20,828
105%
5%
19%
43
Travel
156,028
156,028
131,650
139,251
143,012
(13,016)
92%
6%
3%
44
Advertising
55,250
55,250
25,843
29,243
24,222
(31,028)
44%
13%
(17)%
45
Rentals and Leases
2,621,822
2,621,822
2,250,835
2,486,469
1,845,849
(775,973)
70%
10%
(26)%
46
Insurance
820,455
820,455
678,550
704,347
810,799
(9,656)
99%
4%
15%
47
Public Utilities
1,805,726
1,805,726
1,490,645
1,697,398
1,828,751
23,025
101%
14%
8%
48
Repairs and Maintenance
817,892
817,892
594,516
699,233
850,278
32,386
104%
18%
22%
49
Miscellaneous
1,252,732
1,252,732
1,139,777
1,093,377
1,032,246
(220,486)
82%
(4)%
(6)%
51
Inter - Governmental
2,774,711
2,774,711
2,204,293
2,403,442
2,698,335
(76,376)
97%
9%
12%
52
-
-
24,001
-
-
-
-
-
-
53
Ext Taxes, Oper. Assess
5
5
53
49
12
7
245%
(7)%
(75)%
64
Machinery & Equipment
885,700
885,700
407,400
196,589
798,601
(87,099)
90%
(52)%
306%
Total Supplies, Services, and Capital
20,741,433
20,741,433
21,613,972
19,637,561
19,378,629
(1,362,804)
93%
(9)%
(1)%
Percent of year completed
34
100.00%