Loading...
HomeMy WebLinkAboutCOW 2017-03-27 Item 3A - Ordinances/Resolution - Boards and Commissions LegislationCOUNCIL AGENDA SYNOPSIS Initials ---- 1-/ ------------------------- I ITEM No. Meefiq Dale llre pared by Mayor's I 1W Council review 03/27/17 CT F-1 Resolulion Altg Date E Ordinanc•e Mtg Dale 413117 04/03/17 CT ❑ Other Af(g Date SPONSOR ❑Countil EMayor ❑HR ❑DCD ❑.Vinance ❑-1-,ire ❑TA' ❑I)&R ❑Police ❑PW7 0 Courl SPONSOR'S Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, SUMNI,\RY Commissions and Committees to incorporate recommended best practices. Rjsxij,'Iwri) BY ❑ C.O.W. mtg. 2] CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. F-1 Trans &Infrastructure F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/27/17 COMMITTEE, CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/Ai),NUN. Mayor's Office CONI N411 'I TA" Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Rl,"LUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: I RECORD OF COUNCIL ACTION 03/27/17 3.A. ISTAFF SPONSOR: MAYOR EKBERG 0Rl(;INI\I,A(,,I,'.NI)Al-)A'1'1i: 03/27/17 A(,&NDA ITHNITIT1,1`1 Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, Commissions and Committees. CxI,r(;()Ry E Din-liffion All Date 03127117 F-1 Motion Mi g Date F-1 Resolulion Altg Date E Ordinanc•e Mtg Dale 413117 F-1 Bidsxard Aftg Dale F-1 Public Hearing A 11g Dale ❑ Other Af(g Date SPONSOR ❑Countil EMayor ❑HR ❑DCD ❑.Vinance ❑-1-,ire ❑TA' ❑I)&R ❑Police ❑PW7 0 Courl SPONSOR'S Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, SUMNI,\RY Commissions and Committees to incorporate recommended best practices. Rjsxij,'Iwri) BY ❑ C.O.W. mtg. 2] CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. F-1 Trans &Infrastructure F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/27/17 COMMITTEE, CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/Ai),NUN. Mayor's Office CONI N411 'I TA" Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Rl,"LUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG,DATE RECORD OF COUNCIL ACTION 03/27/17 MTG. DATE ATTACHMENTS 03/27/17 Informational Memorandum dated 02/14/17 Draft Ordinances Draft Resolution Minutes from the CDN Committee meeting of 02/27/17 4/3/17 City of Tukwila Allan Ekberg, Mayor TO: COMMUNITY DEVELOPMENT AND NEIGHBORHOODS COMMITTEE FROM: MAYOR EKBERG BY: CHERYL THOMPSON, EXECUTIVE ASSISTANT CC: DAVID CLINE, CITY ADMINISTRATOR DATE: FEBRUARY 14, 2017 SUBJECT: MUNICIPAL CODE UPDATE TO THE CITY'S BOARDS AND COMMISSIONS ISSUE To update the Municipal Code to incorporate best practices as guidelines for the City's Advisory Boards, Commissions and Committees. BACKGROUND The Municipal Research and Services Center has published a report outlining best practices for Advisory Boards, Commissions and Committees, a copy of which has been previously provided to you. City staff did an assessment of our Boards, Commissions and Committees and determined that it would be beneficial to the City to update the Chapters of the Tukwila Municipal Code that pertain to our Boards, Commissions and Committees. The purpose of the update to the Municipal Code is to provide for consistency and to incorporate the recommended best practices: Purpose, Member Qualifications, Appointment Procedures, Length of Appointment, Revocation of Appointment, Organization, Procedures for Conduct of Meeting, Meeting Schedule, Staff Assistance, Reporting Requirements, Evaluation Process and Bylaws/Rules of Procedure. Rather than having the terms for various boards and commissions expiring at different times throughout the year, we are proposing that all terms expire at the end of the calendar year. If the Council approves the proposed change in term expiration dates, all existing terms will be extended to December 31 of the year they are set to expire. The majority of the advisory groups have had the opportunity to review the proposed changes. DISCUSSION The following will summarize the proposed changes to each advisory group. Arts Commission The main changes to TMC 2.30 Tukwila Arts Commission were to add provisions for Revocation of Appointment, Staff Assistance, Reporting Requirements and Evaluation Process and the adoption of Bylaws. Civil Service Commission The main changes to TMC 2.42 Civil Service Commission were to add provisions for Procedures for Conduct of Meeting, Staff Assistance and the adoption of Bylaws. Equity and Diversity Commission The changes to TMC 2.29 Equity and Diversity Commission are more substantial. Staff is proposing to change the name from Equity and Diversity to Equity and Social Justice and to modify the objectives of the Commission to include facilitating better understanding and 3 INFORMATIONAL MEMO Page 2 awareness of social justice and human rights. In addition to changing the name of the Commission, staff is proposing to make the Sister Cities Committee a sub-committee of the Equity and Social Justice Commission and to change the name from Sister Cities Committee to Sister Cities and Civic Awareness Committee. The purpose of the Sister Cities and Civic Awareness Committee would be expanded to include connecting youth and residents with civic organizations for education and awareness. Other changes include adding provisions for Revocation of Appointment, Evaluation Process and adding a Student Representative. Park Commission The main changes to TIVIC 2.32 Park Commission are to increase membership from five members to up to seven members, and to add provisions for Revocation of Appointment, Staff Assistance, Reporting Requirements and Evaluation Process and adoption of bylaws. Planning Commission The main changes to TIVIC 2.36 Planning Commission are to add provisions for Organization, Procedures for Conduct of Meeting, Meeting Schedule and Staff Assistance. Community Oriented Policing Citizen's Advisory Board The main changes to TIVIC 2.39 Community Oriented Policing Citizen's Advisory Board are to add provisions for Staff Assistance, Evaluation Process and the adoption of bylaws. Human Services Advisory Board The main changes to TIVIC 2.34 Human Services Advisory Board are to add provisions for Staff Assistance, Reporting Requirements and Evaluation Process and the adoption of bylaws. Library Advisory Board The main changes to TIVIC 2.33 Library Advisory Board are to increase membership from five members to up to seven members, add a Student Representative, and add provisions for Staff Assistance, Reporting Requirements and Evaluation Process and adoption of bylaws. Lodging Tax Advisory Committee The changes to the Lodging Tax Advisory Committee include repealing Resolutions 1381 and 1533 that established the Committee and adding the Committee to the Municipal Code as TIVIC 2.35 Lodging Tax Advisory Committee. The changes between the Resolutions and TIVIC 2.35 are codifying the appointment and the term of appointment in compliance with RWC 67.28, and adding provisions for Meeting Conduct, By-Laws, Staff Assistance, and Reporting Requirements. RECOMMENDATION Staff recommends that the Council review the legislation at the March 27, 2017 Committee of the Whole meeting and forward for approval to the April 3, 2017 Regular Meeting. ATTACHMENTS Draft Ordinance TIVIC 2.30 Arts Commission Draft Ordinance TIVIC 2.42 Civil Service Commission Draft Ordinance TIVIC 2.29 Equity and Social Justice Commission Draft Ordinance TIVIC 2.32 Park Commission Draft Ordinance TIVIC 2.36 Planning Commission Draft Ordinance TIVIC 2.39 Community Oriented Policing Citizen's Advisory Board Draft Ordinance TIVIC 2.34 Human Services Advisory Board Draft Ordinance TIVIC 2.33 Library Advisory Board Draft Ordinance TIVIC 2.35 Lodging Tax Advisory Committee/Draft Resolution T r7lW,11 �, mr," 0 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2428; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.30, "TUKWILA ARTS COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2428 is hereby repealed in its entirety. Section 2. TMC Chapter 2.30 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.30 is hereby reenacted to read as follows: CHAPTER 2.30 TUKWILA ARTS COMMISSION Sections: 2.30.010 Establishment of Commission — Purpose Number e m 2.30.020 Membership 2.30.030 Commission Orqanization UffiGers of Commi, 2.30.050 Reporting Requirements and Biennial Review 2.03.060 —Creation of Municipal Arts Fund for Capital Arts Projects W: Word Processing\Ordinances\Arts Commission-TMC 2.30 2-14-17 CT:bjs Page 1 of 6 Section 3. TIVIC Section 2.30.010 is hereby reenacted to read as follows: 2.30.010 Establishment of Commission — Purpose . VMeMbers The Tukwila Arts Commission (the "Commission") is hereby established to serve in an advisory capacity to the Mayor, City Council or other commission or board of the City on matters including, but not limited to, those set forth hereinafter. The activities of the Commission shall include the following: 1. To represent the City's interest in art matters, to be a spokes-group for art matters in the City, and to keep the Mayor and City Council informed on all such related matters. 2. To be a central body to whom art organizations, artists and anyone interested in cultural advancement of the community may come for information or assistance. 3. To encourage and aid programs for cultural enrichment of Tukwila citizens. 4. To coordinate and strengthen existing organizations in the field of art, and to develop cooperation with schools and regional and national art organizations. 5. To explore ways and methods of obtaining private, local, State, and federal funds to promote art projects within the community. 6. To review and make recommendations on all works of art acquired by the City, inclusive of all art incorporated into capital improvement projects. 7. To render any other advice and assistance in the field of art, aesthetics and beautification as requested. 8. To render any other assistance to the City in any other artistic activities as may be referred to by the City. Section 4. TIVIC Section 2.30.020 is hereby reenacted to read as follows: 2.30.020 Membership A. Qualifications. Members must be residents of the City of Tukwila orown/work at a business within the city limits of the City of Tukwila B. Number of Members. The Commission shall be comprised of not less than five and not more than seven members who shall be appointed by the Mayor and GE)nfiFmed by the City GounGil. At least three members of said Commission shall be involved in the instruction of or otherwise professionally engaged in the visual and/or performing arts whenever possible. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.30.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The--. aoo6 *n-&nt f-. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. W: Word Processing\Ordinances\Arts Commission-TMC 2.30 2-14-17 CT:bjs Page 2 of 6 n. D. Term of Appointmentmembers . The term of appointmentmernbership for the members of the Tukwila Arts Commission shall be four years provided, however, that in order that-for the fewest terms to expire in any one year all of the current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number as follows: Term for Positions 1 and 2 shall expire December 31. 2018 Term for Positions 3, 4 and 5 shall expire December 31, 2020 Term for Positions 6 and 7 shall expire December 31, 2017 .... . ...... one* ....... Mr."MOT, After the expiration of the current terms for the existing Commission members (Positions 1 through--5) _Listed above, each term thereafter shall be for a period of four years. E. Student Representation. In addition to the appointed positions, the Commission w44-shall seek to - recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. Tht-z q-t----dtznt will be se!eGted during their junior year and be expeGted to paFtiG4aate through their senior yeaf-. F Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W: Word Processing\Ordinances\Arts Commission-TIVIC 2.30 2-14-17 CT:bjs Page 3 of 6 Section 5. TMC Section 2.30.030 is hereby reenacted to read as follows: 2.30.030 Commission Organization Officers of Commission Meetings - Quor Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair, and such other officers as may be determined by the Commission, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. Section 6. TMC Section 2.30.040 is hereby reenacted to read as follows: 2.30.040 Meetings IF nction-and-ObjoeotWes A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the GernmissioR-seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional quidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes and records, forwarding recommendations and/or implementing actions. W: Word Processing\Ordinances\Arts Commission-TMC 2.30 2-14-17 CT:bjs Page 4 of 6 F-F� =IINKTNIFM S011111,01, 111 WORM LMZ W: Word Processing\Ordinances\Arts Commission-TMC 2.30 2-14-17 CT:bjs Page 4 of 6 F-F� Section 7. TIVIC Section 2.30.050 is hereby established to read as follows: 2.30.050 ReDortina Reauirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. TIVIC Section 2.30.060 is hereby established to reenact the TIVIC section entitled "Creation of Municipal Arts Fund for Capital Arts Projects" to read as follows: 2.30.060 Creation of Municipal Arts Fund for Capital Arts Projects There is rreated A special fund entitled the Municipal Arts Fund has been established, into which 1% of all qualifying Capital Improvement Project funds, as calculated below, shall be transferred. These funds, together with such other funds that the City may from time to time transfer into said fund, shall be used to incorporate public art into qualifying Capital Improvement Projects, or for the purpose of acquisition of or otherwise providing for the advancement of public art within the City of Tukwila. Qualifying Capital Improvement Projects shall include Parks development projects and Public Works projects. 1 % of qualifying Capital Improvement Projects shall be calculated based upon construction cost identified at the time the project is funded, and shall exclude any City funded amount for the acquisition of real property, demolition, or equipment. This shall be a fixed amount and shall not fluctuate with future project budget adjustments. Section 9. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 10. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 11. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\Ordinances\Arts Commission-TMC 2.30 2-14-17 CT:bjs Page 5 of 6 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk FTITIWN'06-1901�11 11�64�10 81111 Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Arts Commission-TMC 2.30 2-14-17 CT:bjs 10 Page 6 of 6 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 2417 AND 1877; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.42, "CIVIL SERVICE COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, many of the provisions of Tukwila Municipal Code Chapter 2.42 are addressed within the Civil Services Rules adopted by the Civil Service Commission and are not necessary within the Tukwila Municipal Code itself; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2417 and 1877 are hereby repealed in their entirety. Section 2. TMC Chapter 2.42 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.42 is hereby reenacted to read as follows: W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 1 of 13 11 CHAPTER 2.42 CIVIL SERVICE COMMISSION Sections: V) .42.0 20 Terms, Removal and Quorum 2.42.0 30 Commission Organization - Dutie—OF gar lization of Gem r+— -P.G.,nd Duties Secretary 2.42.040 Meetings 2.42.050 Persons Included - Competitive Examination - Transfers, Discharges and Reinstatements 0 0711A]k r=�;'-+i"g-P eA I I-Aer OW Existin ersonnel G - -- -1 — -- 2.42.060 Qualifications • Applicants 0,10 *74 Tn -s j i rn &If • =A='AjAL3== I ) Investigation Hearing Appeal 2.42.090 Filling of VaGanGies Probationary Period 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed 2.42.080 Enforcement by Civil Action - Legal Counsel 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited 2.42.100 Penalty - Jurisdiction 2.420110 Applicability Section 3. TMC Section 2.42.010 is hereby reenacted to read as follows: 2.42.010 Establishment of Commission - Purpose Definitions Pursuant to the authority conferred by RCW 41.08.030 and 41.12.030, the City of Tukwila Civil Service Commission ("Commission") is hereby established. Pi E, 1! RK It V N IN LIN01 AVU, I IrA7A-A 2* tam -212-21t" A-M-21 M-21, IAV U. W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 2 of 13 12 Section 4. TIVIC Section 2.42.020 is hereby reenacted to read as follows: 2.42.020 Membership -ef m- Removal--ar r 0rum i A. Qualifications. Members must meet the following requirements: 1. Be a citizen of the United States, 2. Be a resident of the City of Tukwila for three years preceding the appointment; and 3. Be reqistered to vote in King County. B. Number of Members. The Commission shall be comprised of three members that meet the requirements listed in TIVIC Section 2.42.020.A, "Qualifications." C. Appointment Process. Community members that meet the requirements listed in TIVIC Section 2.42.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. T-he-,Con**&&io, , j w the make -a reGenvne-n-datiOR to fl e or. The Mayor appoints applicants to the Civil Service Commission. D. Term of Appointment. The term of appointment for the members of the Civil Service Commission shall be six years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Position 1 shall expire December 31, 2021 Term for Position 2 shall expire December 31, 2017 Term for Position 3 shall expire December 31., 2019 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of six years. E. Compensation. The members Of Gush -the Commission shall serve without compensation. F Resignations. If a Commission member is unable to complete their term of service a letter of resignation should be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 3 of 13 13 H. Revocation of Appointment. Any member Of SUGh the Commission may be removed from office for incompetence, incompatibility or dereliction of duty, or malfeasance in office, or other good cause; provided, however, that no member of the Commission shall be removed until charges have been preferred, in writing, due notice and a full hearing held. [RCW 41.08.030, RCW 41.12.0 301 2.42.020 Q ervoce Co. C-- QUOFUM all be m -eposed A. T. 1 41, Ih -- G i + G i v i I Sz i �-e Gem 1, B. The members of such, the- Ma!ye-r:,-L Svided-, •r. a w. r r cel taaaa& V- I -.r-VTr-V.MMArZP-'Mr-r. all.22,22" D.-No-pefsGn-,haWbe-appo+nted-a-m-t-,m-eF of --u--h GO ..r. G4�Z.. • • tp-,, a- resident of Tuk..,,- -11 • Y -.ediately preceding tment, and an S r the GGunty-whe-rein4ie-fe&ide&-. E. EXGep G. due t W- -^ � :: r,, nj11111 '=0 • -G�� M Hssi en sh ---G 11:21 a aay-WAS -•• ubers of such Commission GonGUrFing---4� •6ent w the of a#-mattef&-and-Abe-transaGt;lc).-I of, -a#-�ii, :! s s CC) m w-s-s4oR4j rd- r or by Section 5. TMC Section 2.42.0 30 is hereby reenacted to read as follows: 2.42.030 Commission Organization - Duties Qfgan4atiGn-of ru•• S• �L a-Rdes--SeGreeta-ry A. rganize • +;nri nn,= I- Of- 4 st on e a. --th,-and I I ka'"-wigig- r +kei r-%r^n oh" �'+ hafl 1S ` • S S x .2 •` 9, M. a MM: 6MY, a I .7ax-00 - • 134 N I - W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 4 of 13 14 A. Election of Chair and Vice Chair. Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair to serve for one year . The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. B. Duties of the Commission. it shall be-The dutvies of the Civil Service Commission shall include: 1. To make suitable rules and regulations to implement this Ghapter which are not inGORsistent with the provisions thereof. SUGh rules and regulations that shall provide in detail the manner in which examinations may be held, and appointments, promotions, transfers, reinstatements, demotions, suspensions and discharges shall be made. The rules and regulations shall also provide for the classification of all positions within the Police and Fire Departments according to the duties, responsibilities and qualifications of each and shall further provide the manner in which such classification shall be accomplished. The rules and regulations and any amendments thereof shall be available to the publicprinted, mimeographed or multigraphed for free public distribution. SuGh rules and regulations may be changed from tame to ti 2. All tests shall be practical and shall consist only of subjects which will fairly determine the capacity of persons examined to perform duties of the position to which appointment is to be made, and may include tests of physical fitness and/or manual skill. 3. The rules and regulations adopted by the Commission shall provide for a credit in favor of all applicants for appointment under civil service, who, in time of war, or in any expedition of the Armed Forces of the United States, have served in and been honorably discharged from the Armed Forces of the United States, including the Army, Navy and Marine Corps and the American Red Cross, in compliance with RCW 41.04.010. 4. The Commission shall make investigations concerning and report upon all matters touching the enforcement and effect of the provisions of this chapter, and the rules and regulations prescribed hereunder; inspect all institutions, departments, offices, places, positions and employments affected by this chapter, and ascertain whether this chapter and all such rules and regulations are being obeyed. 5. Such investigations may be made by the Commission or by any commissioner designated by the Commission for that purpose. Not only must these investigations be made by the Commission as aforesaid, but the Commission must make like investigation on petition of a citizen, duly verified stating that irregularities or abuses exist, or setting forth in concise language, in writing, the necessity for such investigation. In the course of such investigation, the Commission or designated commissioner, or Chief Examiner, shall have the power to administer oaths, subpoena and require the attendance of witnesses and the production by them of books, papers, documents and accounts a-ppertaining to the investigation and also to cause the deposition of witnesses residing within or without the state to be taken in the manner prescribed by law for like W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 5 of 13 15 depositions in civil actions in the superior court; and the failure upon the part of any person so subpoenaed to comply with the provisions of this section shall be deemed a violation of this chapter and punishable as such. 6. All hearings and investigations before the Commission, or designated commissioner, or Chief Examiner, shall be governed by this chapter and by rules of practice and procedure to be adopted by the Commission, and in the conduct thereof neither the Commission, nor designated commissioner, shall be bound by the technical rules of evidence. No informality in any proceedings or hearing, or in the manner of taking testimony before the Commission or designated commissioner, shall invalidate any order, decision, rule or regulation made, approved or confirmed by the Commission; provided, however, that no order, decision, rule or regulation made by any designated commissioner conducting any hearing or investigation alone shall be of any force or effect whatsoever unless and until concurred in by at least one of the other two members. 7. To hear and determine appeals or complaints respecting the administrative work of the Human Resources Department related to the Commission's duties, the rejection of any examination and such other matters as may be referred to the Commission pursuant to the duties outlined in TIVIC Section 2.42.030.AB.1. 8. To establish and maintain in card or other suitable form a roster of employees covered by civil service. 9. To provide for, formulate and hold competitive tests to determine the relative qualifications of persons who seek employment in any class or position and, as a result thereof, establish eligible lists for the various classes of positions as established by the City; and to provide that employees laid off because of curtailment of expenditures, reduction in force, and for like cause, head the list in the order of their seniority, to the end that they shall be the first to be reemployed. 10. When a vacant position is to be filled, to certify to the appointing authority, on written request, the names of the three persons highest on the eligible list for the class. The Commission shall make provision in its rules for provisional or temporary appointments to be utilized when there is no such eligible list applicable to the vacant position, or which may be utilized at the discretion of the appointing authority when there are less than three names on the eligibility list applicable to the vacant position. Such temporary or provisional appointment shall not exceed a period of six months in duration but may be extended for up to an additional six months if for any reason it cannot be determined at the expiration of the initial appointment that the position being filled by temporary or provisional appointment will in fact continue to be vacant, such as in the instance of a position vacant due to an officer on disability leave under the LEOFF Act, or for other good cause which in the discretion of the Commission warrants an additional extension of such a provisional or temporary appointment. 11. To keep such records as may be necessary for the proper administration of this chapter. W: Word Processing\OrdinancesCivil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 6 of 13 16 12. Approval of payroll in accordance with RCW 41.08.120 and RCW 41.12.120. Q. Appointment of Secreta!j and Chief Examiner. The Commission shall appoint a person to hold the position of Secretary and Chief Examiner. The method of appointment and duties of the Secretary and Chief Examiner shall be as prescribed in the rules adopted by the Commission. The duties of the Secretary and Chief Examiner shall be to keep the records of the Commission, preserve all reports made to it, superintend and keep a record of all examinations held under its direction, and perform such other duties as the Commission may prescribe. Section 6. TIVIC Section 2.42.040 is hereby reenacted to read as follows: 2.42.040 Meetings A. Frequency and Conduct. Commission meetings shall be held at least monthly and shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. Two members of sud;-the Commission shall constitute a quorum and the votes of any two members of such Commission concurring shall be sufficient for the decision of all matters and the transaction of all business to be decided or transacted by the Commission under or by virtue of the provisions of this Ghapte . D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1 . Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 6. Duties of civil service Secretary and Chief Examiner as appointed per TIVIC Section 2.42.030.C.. W: Word Processing\OrdinancesCivil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 7 of 13 17 Section 7. TIVIC Section 2.42.050 is hereby reenacted to read as follows: 2.42.050 Persons Included - Competitive Examination - Transfers, Discharges and Reinstatements The provisions of this chapter shall include all full-time, fully paid employees of the City's Police and/or Fire Departments, with the exception of the chiefs thereof who, because of the nature of their positions and pursuant to RCW 41.08.050 and 41.12.050, shall serve in their positions as other City department heads, and with the further exception of all clerical, dispatchers, fire inspectors, mechanics and other employees of the Fire Department who are not full-time, fully commissioned firefighters. The position of civil service Secretary and Chief Examiner shall not be a civil service position. M appointments to and promotions GOvered by this Ghapter shall be made solely on Merit-, effiGienGy and fitness, whiGh shall be aSGertained by open GOMpefitive examination a * mpartial investigation. No person shall be reinstated On or transferred, suspended d*SGharged ftorn any Such plaGe, position, or employment Gentrary to the )f this Ghapter-, :4 Mel MM Millre MR01MR-M-31-M MOM Wnwrimr X3 FV ENS .ffld sit I'am Igo '11,111 01011 6-M-1 Section 8. TIVIC Section 2.42.060 is hereby reenacted to read as follows: 2.42.060 Qualifications of Applicants An applicant for a position of any kind under civil service must be a citizen of the United States of America who can read and write the English language. An applicant for a position of any kind under civil service must be of an age suitable for the position applied for, in ordinary good health, of good moral character and of temperate and industrious habits; these facts to be ascertained in such manner as the Commission may deem advisable. Deprivation of MAI The holding or employment UndeF t tenure of everyone an OffiGe, plaGe, po-sition 3 of this Ghapter shall be only during good behavior, and any SUGh pe, - ma, without demoted, r rank, or - arged, suspended . . axgh, pay, &r n", i_,i 11 M, I --- • -^- & 61.1 -AN --im W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 8 of 13 ,M� is st -lirw .1 NIMMIMINHOM �.. C VA • 9. I.C.• I i .1 AAL' &'- IIELL' LMLL%ML-AM • Tr ...... M ... . ..... .. 1-750" ITN"M . • . • .. INMEMMIMMMMM". • W.1""ZINIAM C iii q Ile. —!I-- d . ...... Mr. • V,.Nxl is st .%V ' .. 1.1 .. ... Mr.M. • Al. Luxian au VI -lirw .1 , . VA • 9. I.C.• I i .1 AAL' &'- IIELL' LMLL%ML-AM • Tr ...... M ... . ..... .. 1-750" ITN"M . • . • .. C iii q Ile. —!I-- d .%V ' .. 1.1 .. ... Mr.M. • Al. Luxian au VI -lirw .1 , . VA . ...... . ....... a. iWA Ile. —!I-- d . ...... M. W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 9 of 13 19 -lirw .1 , . a. iWA —!I-- d . ...... M. • I'F*L W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 9 of 13 19 -lirw .1 , . a. iWA . ...... M. • I'F*L 2d -Ilr "72 �tl �w. ....... Lvr:=I.Y. T • d F-I I ^I ff; -Imm.1 u _1 LZI•-^0 M-11 - . . M W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 9 of 13 19 - - - .. - .. I. - - -• a •- MINOR WIN •_ �._ .0 •+ r. •r .. r _ _ • _ _ r � _r rurr � • _ _ _ • •_ .• • 0 �... • • - Vm M ON Mw 13Z' TIM • • • • . .. r r• �-MMTIIIII . • _ + . grounds. 2.42.090 Filling of VaGanGies Probationary Period authority, desires to fill the vaGanGy, u _ requisition r•n the a r• the narnes and addresses of the persons eNgible for appointment thereto. The dass to r _ v-ar--antl In 0 . has been _ ♦ who are willing to aGGept employment. if there is no eligible list for the Glass, the Commission shall either establish SUGh a lust as provided in thiS Ghapter or otherwise determine what lost shall be deemed ite fGF SUGh Glass. • _ Commission r _ +• Rarnes of the thFee personS Standing highest on the list. if meFe than one vaGanGY;s to be filled, an additional B. The appointing authority shall, after review of the persons, 60 GeFtified, appown removed .0 the list or .the not be Gonsidered.fbr Commission • forthwith Ger4y the next highest p_ • the hst to replaGe removed. • + Commission, rules, shall establish _ removal rr • ♦ r . r _ . _ . • r . _ . r A • r . . IIIIA W: Word Processing \Ordinances \Civil Svc Commission -TMC 2.42 2 -14 -17 CT:bjs Page 10 of 13 20 Section 9. TMC Section 2.42.070 is hereby reenacted to read as follows: 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed All offices, places, job descriptions, positions and employments and Fire and Police Department classifications coming along within the purview of this chapter shall be created by the Mayor and City Council or Mayor alone or whomever otherwise is vested with power and authority to select, appoint, or employ any person coming within the purview of this chapter; and nothing contained in this section shall infringe upon the power and authority of any such person or group of persons, or appointing authority, to fix the salaries and compensation of all employees employed hereunder. W: Word Processing\Ordinances\Civil Svc Commission-TMIC 2.42 2-14-17 CT:bjs Page 11 of 13 21 AWPAT409011sh Ara my^'% FAT- AII Md I.I.I.AT-1-4W. .vff' P. #11 All 0" 1 W.- T- T-1 *2 I.T 21=211 M m AFA • M MCI rMUT OR I "I MF ........ Section 9. TMC Section 2.42.070 is hereby reenacted to read as follows: 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed All offices, places, job descriptions, positions and employments and Fire and Police Department classifications coming along within the purview of this chapter shall be created by the Mayor and City Council or Mayor alone or whomever otherwise is vested with power and authority to select, appoint, or employ any person coming within the purview of this chapter; and nothing contained in this section shall infringe upon the power and authority of any such person or group of persons, or appointing authority, to fix the salaries and compensation of all employees employed hereunder. W: Word Processing\Ordinances\Civil Svc Commission-TMIC 2.42 2-14-17 CT:bjs Page 11 of 13 21 AWPAT409011sh Ara my^'% FAT- M r 1 2 t-acas • • • IM I IW.Amr.MMNE T- T-1 *2 I.T 21=211 M m AFA • M MCI Section 9. TMC Section 2.42.070 is hereby reenacted to read as follows: 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed All offices, places, job descriptions, positions and employments and Fire and Police Department classifications coming along within the purview of this chapter shall be created by the Mayor and City Council or Mayor alone or whomever otherwise is vested with power and authority to select, appoint, or employ any person coming within the purview of this chapter; and nothing contained in this section shall infringe upon the power and authority of any such person or group of persons, or appointing authority, to fix the salaries and compensation of all employees employed hereunder. W: Word Processing\Ordinances\Civil Svc Commission-TMIC 2.42 2-14-17 CT:bjs Page 11 of 13 21 AWPAT409011sh Ara my^'% FAT- t-acas . ........... [ 06. Elf" • MUT-WINIF - 1 W IMUT-+ AIM MCI rMUT MF ........ . ............ Ar • T MWIR r • ....... .... RUM do. HT—Mr.r.".2"d 1=72TUr. ZU ....... ..... mr.s. - I -H H" 091i.—M. pop —11 I 0=11 R. 1!, 0; UZ, a n i =L= •••r 6; 0 61 5,7FLZ-711.=; •I U • "Tr .I WAU� . ZU Section 9. TMC Section 2.42.070 is hereby reenacted to read as follows: 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed All offices, places, job descriptions, positions and employments and Fire and Police Department classifications coming along within the purview of this chapter shall be created by the Mayor and City Council or Mayor alone or whomever otherwise is vested with power and authority to select, appoint, or employ any person coming within the purview of this chapter; and nothing contained in this section shall infringe upon the power and authority of any such person or group of persons, or appointing authority, to fix the salaries and compensation of all employees employed hereunder. W: Word Processing\Ordinances\Civil Svc Commission-TMIC 2.42 2-14-17 CT:bjs Page 11 of 13 21 Section 10. TIVIC Section 2.42.080 is hereby reenacted to read as follows: 2.42.080 Enforcement by Civil Action — Legal Counsel It shall be the duty of the Commission to begin and conduct all civil suits which may be necessary for the proper enforcement of this chapter and of the rules of the Commission. The Commission shall be represented in such suits by the chief legal officer of the City, or his/her designee, but the Commission may in any case be represented by special counsel appointed by it. Section 11. TIVIC Section 2.42.090 is hereby reenacted to read as follows: 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited No commissioner or any other person shall, by himself or in cooperation with one or more persons, defeat, deceive, or obstruct any person in respect of his right of examination or registration according to the rules and regulations of this chapter, or falsely mark, grade, estimate or report upon the examination or proper standing of any person examined, registered or certified pursuant to the provisions of this chapter, or aid in so doing, or make any false representation concerning the same, or concerning the person examined, or furnish any person any special or secret information for the purpose of improving or injuring the prospects or chances of any person so examined, registered or certified, or to be examined, registered or certified or persuade any other person, or permit or aid in any manner any other person to personate him, in connection with any examination or registration of application or request to be examined or registered. Section 12. TIVIC Section 2.42.100 is hereby reenacted to read as follows: 2.42.100 Penalty —Jurisdiction Any person who shall willfully violate any of the provisions of this chapter shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine of not more than $100 and by imprisonment in jail for not longer than 30 days, or by both fine and imprisonment. Section 13. TIVIC Section 2.42.110 is hereby reenacted to read as follows: 2.42.110 Applicability The examination and eligibility provisions of this chapter and establishment of positions covered by civil service by the provisions of this chapter shall be effective for all appointments made after the effective date of this ordinance. Section 14. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 2-14-17 CT:bjs Page 12 of 13 22 Section 15. Severabillity. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 16. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this — day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Civil Svc Commission -TMC 2.42 2-14-17 CT:bjs Page 13 of 13 23 24 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1841, 2003, 2143 AND 2178; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.29, "EQUITY AND DIVERSITY COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, social justice is the fair and just relationship between individuals and society; and WHEREAS, social justice is based on the concepts of equity in human rights and equality; and WHEREAS, the City of Tukwila realizes the need to keep advisory boards and commissions relevant to the challenges facing the community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2003 and 2178 are hereby repealed in their entirety. Section 2. Repealer. Ordinance Nos. 1841 and 2143 are hereby repealed in their entirety, thereby eliminating Tukwila Municipal Code Chapter 2.31, "Sister Cities Committee." Section 3. TMC Chapter 2.29 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.29 is hereby reenacted to read as follows: W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 2-14-17 CT:bjs Page 1 of 6 25 CHAPTER 2.29 EQUITY AND SOCIAL JUSTICEDIVEQTY COMMISSION Sections: 2.29.010 Establishment of Commission - Purpose Fun--tien Objective 2.29.020 Membership Gernp i 11 t; 2.29.030 Commission Organization '-',,.;Gers M rocedures 2.29.040 Meetings 2.29.050 Reporting Requirements and Biennial Review 2.29.060 Sister Cities Committee Section 4. TMC Section 2.29.010 is hereby reenacted to read as follows: 2.29.010 - i�Establishment of Commission — Purpose I The Equity and -Social -r&ity-ao ial Justice Commission ("Commission") is hereby g� established to shall serve in an advisory capacity to the Mayor and City Council for the City of Tukwila and the Tulkl.A 1. la Srdhool Board. The objectives of the Commission shall be: 1. To promote understanding that accepts, celebrates, and appreciates cultural diversity within the community. 2. To serve as a resource for the community by providing information and educational forums that will facilitate a better understanding and aGGeptan awareness of GUltUral differenGe social justice and human rights. 3. To provide recommendations to the Mayor-, and City Council and SGheel Board that wouldidentify-Eregarding opportunities to address cultural diversity issues or-increase equity and social justice awareness and promote GUltural diversity social justice programs. Section 5. TMC Section 2.29.020 is hereby reenacted to read as follows: Wel L1 M-ml • A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; or 3. Work in the education field in the City of Tukwila. B. Number of Members. The Commission shall be comprised of nine members. who shall be appointed by the Mayor and Genfirmed by the Council. To the extent possible, membership shall be representative of the diversity of the school diStriGt an Gity community and should include: W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 2-14-17 CT:bjs Page 2 of 6 26 1. Three members representing the City, eRe of who shall be a member of the Tukwila City COUR Two City employees and one Tukwila City Councilmember (Positions 1, 4 and 7). pfGvided-4h-at-_ If the City is unable to fill one of its three two positions, a community member may fill one City position. 2. Three community members, bNe ef whern may be representatives of business GOFFIFFIURit that meet the resident or business criteria as stated in TIVIC Section 2.29.020.A (Positions 3, 6 and 9). 3. Three members representing the SGhoel DiStFiGt OF SGheel Board education field in Tukwila (Positions 2, 5 and 8). providing that if the SGhaol DistF"Gt is U -able- te- fill one of its three positions, If needed, a community member may fill one SGhGGI Dis education field position. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.29.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. Th t. e a n d rn-a-ke� intme. the-Mgyes The Mayor recommends appointments of applicants to the City Council and all appointments are confirmed by the City Council. G=-App41 " +k^ -oih "I, —,, e n 11 1 G CDnW*S&iG I-be-re Gomn4e-n-ded- MayGF-a4:td Gonfifrned-by-the-Giaty-Goun-c4- D. Term of Appointment. The term of appointment for the members of the Equity and Social Justice Commission shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 3, 7 and 8 shall expire December 31, 2017 Term for Positions 4, 5, 6 and 9 shall expire December 31, 201 After the expiration of the current terms for the existing Commission positions listed above, each term thereafter shall be for a period of two years. The terms 11 2, 3, -17 -,Rd _0 Shall expire on 1 /1) W)O 11-- 2-.--The-tefms of 5, --nd 9 shal expire Gn -7A34L1009-. hd My 70 FIT.F.-re I W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 2-14-17 CT:bjs Page 3 of 6 27 E. Student Representation. In addition to the appointed positions, the Commission shall seek to recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six meetings in a calendar year. Section 6. TMC Section 2.29.030 is hereby reenacted to read as follows: 2.29.030 Commission Or_qanization Officer,-Meeting-Pro-G U-Ires – Quorum Members of the Commission shall meet and organize by electing-, from their membershipthe members of the Commission a Chairperson and a Vice-Chair to serve for one year The Vice-chair shall promote to the Chair the following year and a new Vice- Chair shall be elected by the members. The Ghairpersen shall It shall be the duty of the Chair to preside at all meetings. in the absenGe of the GhairperGOR, the ViGe chair shall chair the meeting—.T The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chairperson. D. T apffi-Sed-e"S,lGtiv4#e&agd4eGOMmer,,da bens through - periodic– r- eperts Section 7. TMC Section 2.29.040, "Meetings," is hereby established to read as follows: 2.29.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. W: Word ProGessing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 2-14-17 CT:bjs Page 4 of 6 W-P N I i I-M.M %. O I I I C. Quorum. A majority of the appointed Seated members of the Commission shall constitute a quorum for the transaction of business. D. Staff Assistance. The Cif shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws: 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations, 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. S- I -the D. izj ff4vg s-haIl ativ een T-UkNi D;.s+,.,;--t al d the City of Tukwila-. Section 8. TIVIC Section 2.29.050, "Reporting Requirements and Biennial Review," is hereby established to read as follows: 2.29.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 9. TIVIC Section 2.29.060, "Sister Cities and Civic Awareness Committee," is hereby established to read as follows: 2.29.060 Sister Cities and Civic Awareness Committee A. Establishment. The Tukwila Sister Cities and Civic Awareness Committee is hereby established as a sub-committee of the Eguity and Social Justice Commission. It shall be made up of members of the Equity and Social Justice Commission chosen by the Commission Chair and shall operate under the procedures set forth for the Equity and Social Justice Commission. W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 2-14-17 CT:bjs Page 5 of 6 29 B. Purpose. The purpose of the Sister Cities and Civic Awareness Committee shall be to advise the Mayor and City Council on how to best promote understanding and goodwill between the Tukwila community and the peoples of other nations through collaboration, communication and programs, and by connecting youth and residents with civic organizations for education and awareness. Q. Responsibilities. The Committee shall be responsible for the planning, development and coordination of programs that enhance goodwill and understanding between the residents of the Tukwila community and peoples of other nations and promote civic awareness. Section 10. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 11. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 12. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of )2017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 2-14-17 CT:bjs 30 Page 6 of 6 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2414; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.32, "PARK COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2414 is hereby repealed in its entirety. Section 2. TMC Chapter 2.32 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.32 is hereby reenacted to read as follows: CHAPTER 2.32 PARK COMMISSION Sections: 2.32.010 Establishment of Commission — Purpose Park Gern Created 2.32.020 Membership 2.32.030 Commission Organization Term of 0 2.32.040 Meetings FunGtion and C)bjeGtiV-eS 2.32.050 Reporting Requirements and Biennial Review OffiG rs Meetings Quorum W: Word Processing\Ordinances\Park Commission-TMC 2.32 2-28-17 CT:bjs Page 1 of 5 31 Section 3. TMC Section 2.32.010 is hereby reenacted to read as follows: 2.32.010 Establishment of Commission — Purpose „ Park " The City of Tukwila Park Commission (the "Commission') shall -is hereby established to serve in an advisory capacity to the Mayor and City Council for the City of Tukwila. The objectives of the Commission shall be: . 1. To submit recommendations to the City Council on the acquisition, development, expansion and operation of parks and recreation facilities and programs in the City. 2. To explore ways and methods of obtaining private, local, state and federal funds for special projects with the parks trails and open space system. 3. To advocate for healthy and active lifestyles and promote the quality of life that is provided through the programs and actions of the City's Parks and Recreation Department. 4. To recommend policy and standards for the construction, development, maintenance and operations of parks, playfields and recreation grounds belonging to or leased by the City. This includes community buildings as designated by the Tukwila City Council and improvements of such buildings. 5. To make recommendations on ornamentation of all parks and designated community buildings, and to control seasonal and other temporary decoration or ornamentation of street lights and standards. 6. To recommend to the City Council for adoption by ordinance rules and regulations for the use and management of any municipally -owned or controlled park or recreation facility. Publication of rules or changes in rules shall be in such manner as the City Council shall direct. Rules and regulations so adopted shall be enforced by the Police Department of the City. 7. To recommend names for parks in the City to the City Council for consideration, as per City of Tukwila resolution. Section 4. TMC Section 2.32.020 is hereby reenacted to read as follows: 2.32.020 Membership A Qualifications Members must be residents of the City of Tukwila or own /work at a business within the city limits of the City of Tukwila. B Number of Members The Commission shall be comprised of not less than five and not more than seven members. At least one of the commissioners shall be a senior citizen. ,. ieeers, one shall he a ceninr Gitizen W: Word Processing \Ordinances\Park Commission -TMC 2.32 2 -28 -17 32 CT:bjs Page 2 of 5 C Appointment Process. Community members that meet the requirements stated in TMC Section 2.32.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. _ appaentmeRt FeGOMmendat6en to the Ma The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of effiseAppointment. The term of Office -- appointment for the members of the Tukwila Park Commission shall be three years provided, however, that in order that for the fewest terms to expire in any one year all of the current terms of existing appointed Commission members shall expire on MaFGh December 31 of the year set forth below for each respective position number as fellews: Term for Positions 1 and 6 shall expire December 31, 2019 Term for Positions 2 4 and 7 shall expire December 31, 2018 Term for Positions 3 and 5 shall expire December 31, 2017 2 �. - m_e After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of three years. E. Student Representation. In addition to the appointed positions, the Commission -shall seek to recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F Resignations If a Commission member is unable to complete their term of service a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H Revocation of Appointment A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W: Word Processing \Ordinances\Park Commission -TMC 2.32 2 -28 -17 CT:bjs Page 3 of 5 33 Section 5. TMC Section 2.32.030 is hereby reenacted to read as follows: 2.32.030 Commission Organization Term of GWIGe Members of the Commission shall meet and organize by electing from the+r membersWthe members of the Commission a Chair and a Vice - chair, and such other officers as may be determined by the Commission, to serve for one year. The Vise -sha+r It shall be the duty of the Chair to preside at all meetings. The Vice -chair shall perform this duty in the absence of the Chair. In the absence of the If neither the Chair nor the Vice -Chair is present, a member chosen by agreement of the attending members shall The D rL a and Derreatien liireGtOF (er designee) shall ant as the act as Chair�efser�. - T,-T�, designee) shall ��� Q� the Section 6. TMC Section 2.32.040 is hereby reenacted to read as follows: 2.32.040 Meetings A Conduct The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). 9. The (`nmmiccinn shall set its own meeting dates and shall give netire of SUGh meetiRg an GGMP'ianGe with the Open PUb1iG Meetings AGt of the State of Was' ;t new exasts and as it R;ay be ameRded fFaFn time te ti B By -Laws The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Gammissien shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assiqned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1 Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2 Ensuring compliance with applicable laws such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3 Providing professional guidance issue analysis and recommendations; 4 Assisting with research report preparation and correspondence; and 5 Compiling agendas maintaining minutes forwarding recommendations and /or implementing actions. W: Word Processing0rdinanceslPark Commission -TMC 2.32 2 -28 -17 Page 4 of 5 34 CT:bjs E. in order --to - eflsufe -that a- pmper FeFd- as kept, staff shall eernpese ,men Gemm6ssaen shall be paFt of the legislative FeGGFd. Section 7. TMC Section 2.32.050 is hereby reenacted to read as follows: 2.32.050 Reporting Requirements and Biennial Review Officers -- Meetings - QUGFUM A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk:_ Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Park Commission -TMC 2.32 2 -28 -17 CT:bjs Page 5 of 5 35 36 AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1802; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.36, "PLANNING COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1802 is hereby repealed in its entirety. Section 2. TMC Chapter 2.36 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.36 is hereby reenacted to read as follows: CHAPTER 2.36 PLANNING COMMISSION Sections: 2.36.010 Establishment of Commission - Purpose Created 2.36.020 Membership 2.36.030 Commission Organization 2.36.040 Meetings Terms of Office 2.36.050 Reporting Requirements and Biennial Review VaGanGies- ernoval S'--lection 2,&,-060 - -O%aaL-a#GR 2-.3"7-0�inutes W: Word ProGessing\Ordinances\Planning Commission-TMC 2.36 2-14-17 CT:bjs Page 1 of 5 rGYA Section 3. TIVIC Section 2.36.010 is hereby reenacted to read as follows: 2.36.010 Establishment of Commission — Purpose Created Pursuant to the authority conferred by RCW 35A.63, the Tukwila Planning Commission ("Commission") is hereby established to serve in an advisory capacity to the Mayor and City Council on matters relating to land use, comprehensive planning and zoning. They shall have such other powers and duties as enumerated by ordinance and codified in the Tukwila Municipal Code. f Gh.. OCZ7, r: %I ('k. Q1, I n Ex. Sess., as amended b. --w-s-Of-4-96-9 Ex. Sess., there is created a City Planning Commission, Gonsistin- MeMbefSAV140 e City rNt i Oned shall be ted by the Mayer and -_Gn Y ­ Section 4. TIVIC Section 2.36.020 is hereby reenacted to read as follows: 2.36.020 Membership A. Qualifications. Members must meet the following requirements: 1. Be a resident of the City of Tukwila: or be a business owner, operator or management level employee, or qualified representative of a business operating in the C Am 2. Be of voting age; and 3. Has lived or worked (if a non-resident) in the City for at least one year. . . . . . . . . . . . . . . ..... VA r, Q% WIN ROMP IAM Z–AMIUMMINUMM MIF—Waffig I M.; ­= — lmfelff.12=9 B. Number of Members. The Commission shall be comprised of seven members and shall include: 1. Six community members representing across section of the community from different trades, occupations, activities and geographical areas. 2. One member representing a business operating in the City. C. Aor)ointment Process. Community members that meet the requirements stated in TIVIC Section 2.36.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. TIhe-Gon4n*,s­;.on _�n A (^ taff will make n4o4he-MaY-qr—. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. W: Word Processing\Ordinances\Planning Commission-TMC 2.36 2-14-17 CT:bjs Page 2 of 5 W: D. Term • Appointment. The present appointed members of the Planning Commission shall remain in effiGee and shall expire at midnight on the date of the GGMPIetiGR of the respeGtive terms. When a vaGan Gy GGGUFs, appointment for that peS*t!OR shall be for four years, or the remaind of the unexpired terms, whiGheveF is shorter. ARY member may have their term of offi extended for a period of time not to eXGee-d six months tG GOMplete a speGial pFqjeGt, when SUGh extensbe * te• by the Mayor and approved by the City CounGil. 1. The term of appointment for the members of the Planning Commission shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number- Term for Positions 1, 2, and 5 shall expire December 31, 2018 Term for Positions 3, 4, 6 and 7 shall expire December 31, 2019 2. After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of four years. 3. Members who become non-residents during their term of office shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. If the member who represents the business community is no longer employed within the City, or his or her business relocates out of the City, that member shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. E. Resignations. If a Commission member is unable to complete their term of service, a letter of resignatian shall be sent to the Mayor indicating the effective date of the resignation. th Rg, by­t#eAUyor­,-w4t-h be given "I ��;l nrlA 4.; be--seleGte4--VAt4 --- r`eSPeGt­-­to--_po1i#ca"ffiJ serve without 4, Goff4peRs-ation-,��-vided-,--howeve Uhey m—ay rn b u. sed fo r ee X F Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W: Word Processing\OrdinancesTlanning Commission-TIVIC 2.36 2-14-17 CT:bjs Page 3 of 5 W Section 5. TIVIC Section 2.36.030 is hereby reenacted to read as follows: 2.36.030 Commission Orqanization P-owels Duties Members of the Commission shall meet and organize by selecting from the members of the Commission a Chair and a Vice-chair to serve for one year as outlined in the bylaws. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.36.040 is hereby reenacted to read as follows: 2.36.040 Meetings Terms-Gf-Off-iGe A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members shall constitute a quorum for the transaction of business. Q. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensurinq that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetinqs Act (OPMA) and Public Records Act (PRA .3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compilinq agendas and agenda packets, maintaining minutes, forwarding recommendations and/or implementing actions. E. Minutes. Minutes of Planning Commission meetings shall be distributed to the City Council not more than ten days after formal approval of such minutes by the Commission. Further, when items are to be discussed by the Council and the Commission minutes are pertinent, those minutes should be supplied to the Council in time to be read before Council consideration. W: Word Processing\OrdinancesTlanning Commission-TMC 2.36 2-14-17 CT:bjs Page 4 of 5 Ex P&DRID10 - Al";MIM-ft Section 7. TIVIC Section 2.36.050 is hereby reenacted to read as follows: 2.36.050 Reporting Requirements and Biennial Review acanGieS Seleotion A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the Planning Commission and the requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\0rdinancesTlanning Commission -TMC 2.36 2-14-17 CT:bjs Page 5 of 5 FIN 42 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 2229 AND 2082; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.39, "COMMUNITY- ORIENTED POLICING CITIZENS ADVISORY BOARD, TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila created the Community- Oriented Policing Citizens Advisory Board (COPCAB) in 1994, which has proven to be a valuable resource in the development of recommendations aimed at community-wide public safety; and WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2229 and 2082 are hereby repealed in their entirety. Section 2. TMC Chapter 2.39 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.39 is hereby reenacted to read as follows: W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Page 1 of 7 43 CHAPTER 2.39 COMMUNITY-ORIENTED POLICING CITIZENS ADVISORY BOARD (COP CAB) Sections: 2.39.010 Establishment of Board - Purpose --blished 2.39.0 20 Membership Gem poson-of-Boa-rd 2.39.030 Board Organization. A V 2.39.040 Meetings Go-m-pensation 2.39.050 Reporting Requirements and Biennial Review Duties of the Board 060 FOGeduFe Section 3. TMC Section 2.39.010 is hereby reenacted to read as follows: 2.39.010 Establishment of Board -Purpose Boa-rd--E--sta-b4shed RM MAT A. The City of Tukwila Community- Oriented Policing Citizens Advisory Board (COPCAB) is hereby established to serve in an adviso[y capacity to the Police Chief, the Mayor and the City Council. B. The duties of the Board shall include, but not be limited to, advising and making recommendations via the Chief of POliGe-on issues concerning public safety and police services within the City, such as: 1. To enhance police-community relations. 2. To review and provide a community perspective and recommendations concerning procedures, programs, and the effectiveness of the police service. 3. To promote public awareness of the City's police services and programs including, but not limited to, business and residential crime prevention programs, safety training, domestic violence intervention, and D.A.R.E. 4. To hold public meetings from time to time to solicit public input regarding police services and programs. 5. To serve as a liaison between the Police Department and the community. 6. To encourage individuals and community groups to assist the Police Department in the implementation of police programs and services. 7. To review and make recommendations concerning such other and further matters as may be referred to the Board from time to time by the Mayor, the City Council, or the Police Chief. W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Page 2 of 7 EE C. Notwithstanding the duties of the Board as described within TIVIC Section 2.39.050A .39.01 O.A, the Board shall have no power or authority to investigate, review, or otherwise participate in matters involving specific police personnel or specific police-related incidents. The Board in no way shall receive or stand in review of complaints initiated against personnel of the Police Department, nor play any role in civil or criminal litigation. Section 4. TIVIC Section 2.39.020 is hereby reenacted to read as follows: VI � VI A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City; or 4. Be an employee of one of the school districts operating within the City. B. Number of Members. The Board shall Gonsist be comprised of nine -eight members who shall meet the following qualifications: 1. Not less than five of the members shall be City residents, representing residential property owners and renters; 2. At least two members shall be owners or managers of businesses located within the City positions, a resident may fill one of the business Board rnembeF pGsitions; and 3. One member shall represent one of the school districts within the City. C. Appointment Process. Community members that meet the requirements listed in TMC Section 2.39.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The- Bear" t reGeffm4e.nd,ation-to_A#e_M_ayGE The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. ROOM MUM Muz ic'M] n0offlo, H= 211 W 124=210:14 M�61MHNMIISUMIII z =03 TMIMM 1 U-1 Me 2 NZY, r, M 12 PA�KETT7,021-10"Al., -*Hffi: tell 3-,--Two4lienibe-r-s-"e43ear4-shaU-be-appoiRted-to4hr---".ea-r-ter.ms-*, W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Page 3 of 7 F, R R LRI W-M com on 4 1 11 m mm 0��Ml D. Term of Appointment. The term of appointment for the members of COPCAB shall be four years provided, however, that in order for the fewest terms to expire in an one year all current terms of existing appointed members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 4 and 7 shall expire December 31, 2017 Term for Positions 2, 5 and 8 shall expire December 31, 2018 Term for Positions 3 and 6 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of four years_ E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. D. VaGan-;�-^- GGGI —"her than thr -fef GedlX/-aGies Q 4te44e4n4h- la. ..- i4, r-M E . ;tben, membefs-A4io-fajl4G-attend4hfee-c-or+sec-utive-meet-i g.s,-T-ees 2.39.020-,jC-em W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Page 4 of 7 m Section 5. TIVIC Section 2.39.030 is hereby reenacted to read as follows: I 1 1. • w • a 11 U....... gi-m3k.m . Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. Section 6. TIVIC Section 2.39.040 is hereby reenacted to read as follows: 2.39.040 Meetings A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings will be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business.. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1 . Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws: 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 1 '"0 A W. L. 907, - . M&M Lu lop, MAT- r M-2 191 1 M I LrZT =L Imp T AN MA A24IMMA W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Page 5 of 7 47 Set= "M CIMMUM19NITMEr-M AIM 0 * VMZZ^' 10 Aft 1=21 U.- 10=421. TOM Section 7. TIVIC Section 2.39.050 is hereby reenacted to read as follows: 2.39.050 Reporting Requirements and Biennial Review Dutio��� A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Page 6 of 7 M "M CIMMUM19NITMEr-M AIM 0 .Lt t mi. �_' _. 31 , 1. IAM o MM • Section 7. TIVIC Section 2.39.050 is hereby reenacted to read as follows: 2.39.050 Reporting Requirements and Biennial Review Dutio��� A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Page 6 of 7 M PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk QIMIC F.11 "'• 1VA BN A #j Rachel B. Turpin, City Attorney W: Word Processing\Ordinances\COPCAB-TMC 2.39 2-14-17 CT:bjs Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 7 of 7 F, pe 50 F AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1622; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.34, "HUMAN SERVICES ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1622 is hereby repealed in its entirety. Section 2. TMC Chapter 2.34 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.34 is hereby reenacted to read as follows: CHAPTER 2.34 HUMAN SERVICES ADVISORY BOARD Sections: 2.34.010 Establishment of Human-Se-r-vic-e-s-Advi-s-ory- Board — Purpose 2.34.020 R-ees t Membership 2.34.030 Board Organization T 2.34.040 Meetings gu#e-s 2.34.050 Reporting Requirements and Biennial Review ReGorn-m-endation-s 2-.34-07-0--C on #llcts-of 4ntef est W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 2-14-17 CT:bjs Page 1 of 6 51 Section 3. TIVIC Section 2.34.010 is hereby reenacted to read as follows: 2.34.010 Establishment of MI, Board — Purpose The Tukwila Human Services Advisory Board ("Board") &haU-is _hereby established to serve in an advisory capacity to the Mayor and the City Council and as SuGh shall submit to the Mayor and City Council any recommendations regarding human services SpeGifiGallyT .T 7 the Board should advise the Mayor and the City GeunGil OR the status of human servi needs and programs in the City. The Board will- shall: the City. 1. Assist in monitoring and assessing the need for human services in Tukwila. 2. Provide recommendations for the prioritizing of human services needs within 3. Recommend human services policies. 4. Recommend human services projects for City funding. 5. Receive and review proposals for human services programs. 6. Render other assistance or advice on the human services issue as needed. —MIVI, ILrel 2=1 214 110113 b VIM*] V 14 [04 4 _�QP 9 IM1441, Mel go *,,q I • 1174 U�M, o E-sm, a I -N 1-mm, a l •• Aw.; m -I P., • • UP W � Section 4. TIVIC Section 2.34.020 is hereby reenacted to read as follows: 2.34.020 Rep-resentatkree-Membership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City; 4. Be an employee of one of the school districts operating within the City; or 5. Be an employee within the medical health community operating within the giy:� B. Number of Members. - The Board shall be comprised of seven members that meet the requirements of TIVIC Section 2.34.020.A and should include, to the extent possible membership shall hnGlude: One representative from Tukwila's business community. 2. One representative from Tukwda's religiGUS GGFnMUnity a Tukwila faith- based or non-profit organization. W: Word Processing\Ordinances\Human Services Advisory Board-TIVIC 2.34 2-14-17 CT:bjs Page 2 of 6 52 Three at large GenGerned resident GitdZ community members. One representative from the local school districts. One representative from Tukwila's medical health community. SIM =29.1 - 1 MY -3 1. a II M wry ll V W . . . . . ....... A dri RiMiTzma ............. . . . . . . . . . . . . . . . • MVV C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.34.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. TIhe--Boa-r4-NvM-rev4ew the appli-- *,91-1 an- -1. reGOMM.-nd �- t 1; .• to the M-a� The Mayor recommends appointment of applicants • the L�• mslm luejemmumil, • 2--P-G&4jo �wr , S 4Rosft4ons..-3-and-5,--at4ar-ge-c4-zan)-I 3—.-Rosd I D. Term of Armointment. The term of appointment for the members of the Human Services Advisory Board shall be three years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the year set forth below for each respective osition number: W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 2-14-17 CT:bjs Page 3 of 6 53 Term for Positions 5 and 6 shall expire December 31, 2017 Term for Positions 3 and 7 shall expire December 31. 2018 Term for Positions 1, 2 and 4 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of three years. E. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. B. Upon expiration rms set fort., above, subsequent term shall be for a t e year periGd-o-p-��GGessor is js--set-fofth--�n TMG 2.34.010. v.-Gated, the expiration of the term of ............ ....... 'A the appointment sha.. only the ex#r - tel-m. VaGanGies shall be- le ;in +.,',.e manner in wRiGh ffl4e,d lor un meffq>e-�f-t4e k- 14 Board a, regularly Ghosen-- —fid-ed by +,,',,e Human S—i- Goorddnater or as dhreGted by th Mayor Y-I* F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TIVIC Section 2.34.030 is hereby reenacted to read as follows: 2.34.030 Board Orqan!Kgtiion T-efrns-GfAppoj-ntnie-nt--Staffiag Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.34.040 is hereby reenacted to read as follows: 2.34.040 Meetings Dutie-s A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). W: Word Processing\Ordinances\Human Services Advisory Board-TIVIC 2.34 2-14-17 CT:bjs Page 4 of 6 54 B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws: 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 1A1ATX==, 1.01 � q, •_ r Rf! I g m WCU m MOR., 1 ^1 _ M 10 1.7 ".2 MZZ -an • ..... Section 7. TIVIC Section 2.34.050 is hereby reenacted to read as follows: 2.34.050 Reporting Reguirements and Biennial Review Re-cGnmrmndatioass -- R- t-- � W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 2-14-17 CT:bjs Page 5 of 6 55 A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. MU111. wels MM t; Mr.pr."M car. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk FTAI a a :103 IVA: a INT" Lei "0 aq 85 1 Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk:_ Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 2-14-17 CT:bjs 56 Page 6 of 6 771) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1765, 1520 AND 1405; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.33, "LIBRARY ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 1765, 1520 and 1405 are hereby repealed in their entirety. Section 2. TMC Chapter 2.33 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.33 is hereby reenacted to read as follows: CHAPTER 2.33 LIBRARY ADVISORY BOARD Sections: 2.33.010 Establishment of Board — Purpose 2.33.020 Repfesentative Membership 2.33.030 Board Organization 2.33.040 Meetings gutie-s 2.33.050 Reportinq Requirements and Biennial Review Recornrnen4atioa-s- Reports W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 2-14-17 CT:bjs Page 1 of 6 57 Section 3. TIVIC Section 2.33.010 is hereby reenacted to read as follows: 2.33.010 Establishment of Board — Purpose The Library Advisory Board ("Board") shad —is serve in an advisory capacity to the Mayor and the City Council and as SUGh shall submit to the Mayor and City Council any recommendations regarding library services. More speGifiGally, the duties of the BeaFd shall The Board shall: 1. Conduct an annual review of the library agreement between the City and the King County Library4Xst6oA System. 2. Recommend programs for library services to be incorporated into such agreement. 3. Develop recommended programs to promote library services for City citizens, and make the public aware of those facilities that are available for public use. 4. Assist in planning, scheduling and participating in special programs or projects, such as setting up displays, making posters, providing information to the media, etc. 5. Meet with a variety of public groups to promote library services for City citizens, including the King County Library is - System and library staff. 6. Promote gift giving/donations to the library, including setting standards for such gifts. 7. Report annually to the Mayor the City COURGil on the status of library seNi and Reeds on the City. 7. Render any other advice and assistance on library services. VOW-014, ^1% 1 am 0*601 • o a! �rar. •' T 2. .IT Section 4. TIVIC Section 2.33.020 is hereby reenacted to read as follows: 2.33.020 ReW-es-entative-Membership 1 NO '11-44 M; . r w . .......... ..... • A. Qualifications. Members must be a resident of the City of Tukwila. B. Number of Members. The Board shall be comprised of not less than five members and not more than seven members. W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 2-14-17 CT:bjs Page 2 of 6 W.* C. ADDOintment Process. Communitv members that meet the requirements stated in TMC Section 2.33.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The. Beard-- " -re e an appoi-n�t Fe . The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Library Advisory Board shall be two Vears provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 4 and 6 shall expire December 31, 2018 Term for Positions 3, 5 and 7 shall expire December 31, 2017 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of two years. E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. All fi aM)oi� fi44ed-fGr-u rs 0 GeopeFatiGn-w4 h4he4-br-apf4ist4Gt-pefsonne4-. G. Vacancies. Anv appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 2-14-17 CT:bjs Page 3 of 6 M� H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings In a calendar year. Section 5. TIVIC Section 2.33.030 is hereby reenacted to read as follows: Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.33.040 is hereby reenacted to read as follows: 2.33.040 Mtings Du#e-s A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A ma4oritV of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence: and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementinq actions. W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 2-14-17 CT:bjs Page 4 of 6 ff-81 Section 7. TIVIC Section 2.33.050 is hereby reenacted to read as follows: 2.33.050 ReDortina Requirements and Biennial Review A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or . unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 2-14-17 CT:bjs Page 5 of 6 61 Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk FTAI am OWTOITIA0 BSTAIM Eel Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 2-14-17 CT:bjs 62 Page 6 of 6 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1690, THEREBY ELIMINATING THE ECONOMIC DEVELOPMENT ADVISORY BOARD; ESTABLISHING ORGANIZATIONAL STRUCTURE AND PROCEDURES FOR THE LODGING TAX ADVISORY COMMITTEE, TO BE CODIFIED AT CHAPTER 2.35 OF THE TUKWILA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1690 is hereby repealed in its entirety, thereby eliminating the Tukwila Municipal Code Chapter entitled, "Economic Development Advisory Board." W: Word Processing\0rdinanceslodging Tax Advisory Cmte-TMC 2.35 2-14-17 CT:bjs Page 1 of 5 63 Section 2. TMC Chapter 2.35 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.35 is hereby reenacted as the Lodging Tax Advisory Committee to read as follows: CHAPTER 2.35 LODGING TAX ADVISORY COMMITTEE Sections: 2.35.010 Establishment of Committee — Purpose 2.35.020 Membership 2.35.030 Committee Organization 2.35.040 Meetings 2.35.050 Reporting Requirements and Annual Review Section 3. TMC Section 2.35.010 is hereby reenacted to read as follows: 2.35.010 Establishment of Committee — Purpose Pursuant to RCW 67.28 the Tukwila Lodging Tax Advisory Committee is established to serve in an advisory capacity to the Mayor and the City Council, and shall submit to the Mayor and City Council any recommendations regarding: 1. any change or increase to the lodging tax; 2. the repeal or exemption from the tax; 3. the use of the revenue received from that tax; or 4. any change in the use of revenue received from that tax. Section 4. TMC Section 2.35.020 is hereby reenacted to read as follows: 2.35.020 Membership A. Qualifications. Members must have a connection to a business or activity in the City of Tukwila that either collects the lodging tax or is authorized to be funded by revenue received from the tax. B. Number of Members. The Committee shall be comprised of nine members that meet the requirements of TMC Section 2.35.020.A, and shall include: 1. One elected official of the City who shall serve as the Committee Chair; 2. Four representatives of businesses required to collect the lodging tax pursuant to RCW 67.28; and 3. Four representatives involved in activities authorized to be funded by revenue received from the tax pursuant to RCW 67.28. W: Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 2-14-17 CT:bjs Page 2 of 5 M. C. Appointment Process. Interested parties that meet the requirements stated in TMC Section 2.35.020, subparagraphs A and B, shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Committee's staff liaison. The Chair of the Lodging Tax Advisory Committee recommends appointments to the Committee and all appointments are confirmed by the City Council. D. Term of Appointment. The City Council shall review and appoint members on an annual basis. E. Resignations. If a Committee member is unable to complete their term of service, a letter of resignation shall be sent to the Chair of the Committee indicating the effective date of the resignation. F Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Committee member may be removed from the position if absent without being excused for three regular meetings in a calendar year or if they no longer meet the membership qualifications as stated in TMC Section 2.35.020, subparagraphs A and B. Section 5. TMC Section 2.35.030 is hereby reenacted to read as follows: 2.35.030 Committee Organization The City Council President or designated Councilmember shall serve as the elected official on the Lodging Tax Advisory Committee and shall be the Committee Chair. It shall be the duty of the Chair to preside at all meetings. In the event the Chair is unavailable, the City Council shall designate an elected official to serve as a Chair Pro Tem. Section 6. TMC Section 2.35.040 is hereby reenacted to read as follows: 2.35.040 Meetings A. Conduct. The Committee shall hold at least one regular meeting per quarter. Committee meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Committee shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Committee shall constitute a quorum for the transaction of business. W: Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 2-14-17 CT:bjs Page 3 of 5 65 D. Staff Assistance. The City shall provide assigned staff to support the Committee. The primary role of staff is to represent the City and facilitate communication between the Committee, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.35.050 is hereby reenacted to read as follows: 2.35.050 Reporting Requirements and Annual Review A. Reporting Requirements. The Committee shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual report by December 31 each year summarizing the activities for the year. B. Annual Review. Pursuant to RCW 67.28 the City Council shall review the Lodging Tax Advisory Committee on an annual basis. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\0rdinanceslodging Tax Advisory Cmte-TMC 2.35 2-14-17 CT:bjs Page 4 of 5 M.- PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 2-14-17 CT:bjs Page 5 of 5 67 J61% A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NOS. 1533 AND 1381 RELATING TO THE LODGING TAX ADVISORY COMMITTEE, WHOSE STRUCTURE AND PROCEDURES ARE TO BE REENACTED VIA CITY ORDINANCE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Resolution Nos. 1533 and 1381 are hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W:\Word Processing\Resolutions\Lodging Tax Advisory Cmte repeal 1-11-17 :bjs Page 1 of 1 5M] 70 • . f 1 • City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes Februory27, 2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Verna Seal, Kate Kruller Staff: Jack Pace, Nora Gierloff, Rachel Bianchi, Evie Boykan, Derek Speck, Laurel Humphrey Guests: Joy Scott, South King Housing & Homelessness Partnership; Megan Hyla, King County Housing Authority CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:34 p.m. I. BUSINESSAGENDA There was consensus to consider the boards and commissions amendments as the first item of business. A. Ordinances and Resolution: Boards & Commissions Update Staff is seeking Council approval of nine ordinances that would amend the Tukwila Municipal Code Chapters pertaining to the City's Boards and Commissions to incorporate best practices and provide for consistency throughout. Currently the terms for the various boards and commissions expire at differenttimes throughout the year, but the proposal would have all terms expire at the end of the calendar year. The most significant changes in the proposal are to the Equity and Diversity Commission, which would be renamed to the Equity and Social Justice Committee and have a redefined focus on facilitating better understanding of social justice and human rights issues. The Sister Cities Committee would be a subcommittee and would be renamed the Sister Cities and Civic Awareness Committee. All the affected boards and commissions have had the opportunity to review the proposals except for the Human Services Advisory Board, which has not met recently. The Park Commission objected to the proposal in Section 5, re- enactment of TMC 2.32.030, that would automatically promote the Vice -Chair to Chairthe followingyear. Theywish to retain the flexibilityto choose their own Chair in any given year. The Committee discussed the proposals and requested that the Park Commission request be granted to remove the automatic promotion of Vice -Chair to Chair. They also requested that the former members of the Sister Cities Committee be contacted about the proposal. UNANIMOUS APPROVAL WITH AMENDMENT. FORWARD TO MARCH 27, 2017 COMMITTEE OF THE WHOLE. 71