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HomeMy WebLinkAboutREG 2017-04-03 Item 4B - Ordinances/Resolution - Boards and Commissions LegislationCOUNCIL AGENDA SYNOPSIS 111ilials Meelin.g Dale Prepared by yw�ly ors r i 1W Council review 03/27/17 CT ❑ Resolution Al�g Dale E Ordinance Altg Pale 41.3117 04/03/17 CT F-1 Other Altg Dale SP()NS0R ❑Council EMqyor ❑/-/R ❑DCD ❑Nnance ❑11'h-e ❑13' ❑JI&R ❑Police ❑PWl ❑Coull Sl)()NSOR'.S Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, summ,\Ry Commissions and Committees to incorporate recommended best practices. RrVI I Wk]) BY ❑ C.O.W. Mtg. E CI)N Comm F-1 Finance Comm. ❑ Public Safety Comm. F-1 Trans &Infrastructure ❑ Arts Comm. F-j Parks Comm. ❑ Planning COMM. DATE: 02/27/17 COMMITTED. CHAIR: HOUGARDY V I,',XI)1iN1)1'1'UR1? Rj?QUIRF11) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/27/17 ITEM INFORMATION ITEM NO. STAFFSP(ASOR: MAYOR EKBERG 03/27/17 A(,i;NI)A ITEM Ti,n,j," Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, Commissions and Committees. Cx1,I"1(;(7RY E Discussion ,Aftg Date O3127117 F-1 Motion All Date 19 ❑ Resolution Al�g Dale E Ordinance Altg Pale 41.3117 ❑ Bid ward Aftg Date F-1 Public Hearing AT�g Dale F-1 Other Altg Dale SP()NS0R ❑Council EMqyor ❑/-/R ❑DCD ❑Nnance ❑11'h-e ❑13' ❑JI&R ❑Police ❑PWl ❑Coull Sl)()NSOR'.S Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, summ,\Ry Commissions and Committees to incorporate recommended best practices. RrVI I Wk]) BY ❑ C.O.W. Mtg. E CI)N Comm F-1 Finance Comm. ❑ Public Safety Comm. F-1 Trans &Infrastructure ❑ Arts Comm. F-j Parks Comm. ❑ Planning COMM. DATE: 02/27/17 COMMITTED. CHAIR: HOUGARDY RECOMMENDATIONS: SP0NS()R/Ai),NiiN. Mayor's Office C01NEM H-'] "', Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE I,',XI)1iN1)1'1'UR1? Rj?QUIRF11) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/27/17 Forward to next Regular meeting MTG. DATE ATTACHMENTS 03/27/17 Informational Memorandum dated 02/14/17 Draft Ordinances Draft Resolution Minutes from the CDN Committee meeting of 02/27/17 4/3/17 Final ordinances and resolution i N City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2428; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.30, "TUKWILA ARTS COMMISSION'If TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2428 is hereby repealed in its entirety. Section 2. TMC Chapter 2.30 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.30 is hereby reenacted to read as follows: CHAPTER 2.30 TUKWILA ARTS COMMISSION Sections: 2.30.010 Establishment of Commission — Purpose 2.30.020 Membership 2.30.030 Commission Organization 2.30.040 Meetings 2.30.050 Reporting Requirements and Biennial Review 2.03.060 Creation of Municipal Arts Fund for Capital Arts Projects W: Word Processing\Ordinances\Arts Commission-TMC 2.30 3-28-17 Page 1 of 5 CT:bjs 7 Section 3. TIVIC Section 2.30.010 is hereby reenacted to read as follows: 2.30.010 Establishment of Commission — Purpose The Tukwila Arts Commission (the "Commission") is hereby established to serve in an advisory capacity to the Mayor, City Council or other commission or board of the City on matters including, but not limited to, those set forth hereinafter. The activities of the Commission shall include the following: 1. To represent the City's interest in art matters, to be a spokes-group for art matters in the City, and to keep the Mayor and City Council informed on all such related matters. 2. To be a central body to whom art organizations, artists and anyone interested in cultural advancement of the community may come for information or assistance. 3. To encourage and aid programs for cultural enrichment of Tukwila citizens. 4. To coordinate and strengthen existing organizations in the field of art, and to develop cooperation with schools and regional and national art organizations. 5. To explore ways and methods of obtaining private, local, State, and federal funds to promote art projects within the community. 6. To review and make recommendations on all works of art acquired by the City, inclusive of all art incorporated into capital improvement projects. 7. To render any other advice and assistance in the field of art, aesthetics and beautification as requested. 8. To render any other assistance to the City in any other artistic activities as may be referred to by the City. Section 4. TIVIC Section 2.30.020 is hereby reenacted to read as follows: 2.30.020 Membership A. Qualifications. Members must be residents of the City of Tukwila or own/work at a business within the city limits of the City of Tukwila B. Number of Members. The Commission shall be comprised of not less than five and not more than seven members. At least three members of said Commission shall be involved in the instruction of or otherwise professionally engaged in the visual and/or performing arts whenever possible. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.30.020A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. W: Word Processing\Ordinances\Arts Commission-TMC 2.30 3-28-17 Page 2 of 5 CT:bjs D. Term of Appointment. The term of appointment for the members of the Tukwila Arts Commission shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1 and 2 shall expire December 31, 2018 Term for Positions 3, 4 and 5 shall expire December 31, 2020 Term for Positions 6 and 7 shall expire December 31, 2017 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of four years. E. Student Representation. In addition to the appointed positions, the Commission shall seek to recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TMC Section 2.30.030 is hereby reenacted to read as follows: 2.30.030 Commission Organization Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair, and such other officers as may be determined by the Commission, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. W: Word Processing\OrdinanceS\Aft Commission-TMC 2.30 3-28-17 Page 3 of 5 CT:bjs Section 6. TIVIC Section 2.30.040 is hereby reenacted to read as follows: 2.30.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes and records, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.30.050 is hereby established to read as follows: 2.30.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. W. Word Processing\Ordinances\Arts Commission-TMC 2.30 3-28-17 Page 4 of 5 10 CT:bjs Section 8. TMC Section 2.30.060 is hereby established to reenact the TMC section entitled "Creation of Municipal Arts Fund for Capital Arts Projects" to read as follows: 2.30.060 Creation of Municipal Arts Fund for Capital Arts Projects A special fund entitled the Municipal Arts Fund has been established, into which 1 % of all qualifying Capital Improvement Project funds, as calculated below, shall be transferred. These funds, together with such other funds that the City may from time to time transfer into said fund, shall be used to incorporate public art into qualifying Capital Improvement Projects, or for the purpose of acquisition of or otherwise providing for the advancement of public art within the City of Tukwila. Qualifying Capital Improvement Projects shall include Parks development projects and Public Works projects. 1% of qualifying Capital Improvement Projects shall be calculated based upon construction cost identified at the time the project is funded, and shall exclude any City funded amount for the acquisition of real property, demolition, or equipment. This shall be a fixed amount and shall not fluctuate with future project budget adjustments. Section 9. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 10. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 11. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this - day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number:_ W: Word Processing\Ordinances\Arts Commission-TMC 2.30 3-28-17 CT:bjs Page 5 of 5 11 12 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 2417 AND 1877; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.42, "CIVIL SERVICE COMMISSION)" TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, many of the provisions of Tukwila Municipal Code Chapter 2.42 are addressed within the Civil Services Rules adopted by the Civil Service Commission and are not necessary within the Tukwila Municipal Code itself; NOW, THEREFORE, THE CITY -COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2417 and 1877 are hereby repealed in their entirety. Section 2. TMC Chapter 2.42 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.42 is hereby reenacted to read as follows: W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 3-28-17 Page 1 of 8 CT:bjs 13 CHAPTER 2.42 CIVIL SERVICE COMMISSION Sections: 2.42.010 Establishment of Commission — Purpose 2.42.020 Membership 2.42.030 Commission Organization — Duties 2.42.040 Meetings 2.42.050 Persons Included — Competitive Examination — Transfers, Discharges and Reinstatements 2.42.060 Qualifications of Applicants 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed 2.42.080 Enforcement by Civil Action — Legal Counsel 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited 2.42.100 Penalty — Jurisdiction 2.42.110 Applicability Section 3. TMC Section 2.42.010 is hereby reenacted to read as follows: 2.42.010 Establishment of Commission — Purpose Pursuant to the authority conferred by RCW 41.08.030 and 41.12.030, the City of Tukwila Civil Service Commission ("Commission") is hereby established. Section 4. TMC Section 2.42.020 is hereby reenacted to read as follows: 2.42.020 Membership A. Qualifications. Members must meet the following requirements: 1. Be a citizen of the United States; 2. Be a resident of the City of Tukwila for three years preceding the appointment; and 3. Be registered to vote in King County. B. Number of Members. The Commission shall be comprised of three members that meet the requirements listed in TMC Section 2.42.020.A, "Qualifications." C. Appointment Process. Community members that meet the requirements listed in TMC Section 2.42.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Mayor appoints applicants to the Civil Service Commission. D. Term of Appointment. The term of appointment for the members of the Civil Service Commission shall be six years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 3-28-17 Page 2 of 8 14 CT:bjs members shall expire on December 31 of the year set forth below for each respective position number: Term for Position 1 shall expire December 31, 2021 Term for Position 2 shall expire December 31, 2017 Term for Position 3 shall expire December 31, 2019 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of six years. E. Compensation. The members of the Commission shall serve without compensation. F. Resignations. If a Commission member is unable to complete their term of service a letter of resignation should be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. Any member of the Commission may be removed from office for incompetence, incompatibility or dereliction of duty, or malfeasance in office, or other good cause; provided, however, that no member of the Commission shall be removed until charges have been preferred, in writing, due notice and a full hearing held. [RCW 41.08.030, RCW 41.12.030] Section 5. TMC Section 2.42.030 is hereby reenacted to read as follows: 2.42.030 Commission Organization — Duties A. Election of Chair and Vice Chair. Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. B. Duties of the Commission. The duties of the Civil Service Commission shall include: 1. To make suitable rules and regulations that shall provide in detail the manner in which examinations may be held, and appointments, promotions, transfers, reinstatements, demotions, suspensions and discharges shall be made. The rules and regulations shall also provide for the classification of all positions within the Police and Fire Departments according to the duties, responsibilities and qualifications of each and shall further provide the manner in which such classification shall be accomplished. The rules and regulations and any amendments thereof shall be available to the public. W: Word Processing\Ordinances\Civil Svc Commission-MC 2.42 3-28-17 Page 3 of 8 CT:bjs 15 2. All tests shall be practical and shall consist only of subjects which will fairly determine the capacity of persons examined to perform duties of the position to which appointment is to be made, and may include tests of physical fitness and/or manual skill. 3. The rules and regulations adopted by the Commission shall provide for a credit in favor of all applicants for appointment under civil service, who, in time of war, or in any expedition of the Armed Forces of the United States, have served in and been honorably discharged from the Armed Forces of the United States, including the Army, Navy and Marine Corps and the American Red Cross, in compliance with RCW 41.04.010. 4. The Commission shall make investigations concerning and report upon all matters touching the enforcement and effect of the provisions of this chapter, and the rules and regulations prescribed hereunder; inspect all institutions, departments, offices, places, positions and employments affected by this chapter, and ascertain whether this chapter and all such rules and regulations are being obeyed. 5. Such investigations may be made by the Commission or by any commissioner designated by the Commission for that purpose. Not only must these investigations be made by the Commission as aforesaid, but the Commission must make like investigation on petition of a citizen, duly verified stating that irregularities or abuses exist, or setting forth in concise language, in writing, the necessity for such investigation. In the course of such investigation, the Commission or designated commissioner, or Chief Examiner, shall have the power to administer oaths, subpoena and require the attendance of witnesses and the production by them of books, papers, documents and accounts pertaining to the investigation and also to cause the deposition of witnesses residing within or without the state to be taken in the manner prescribed by law for like depositions in civil actions in the superior court; and the failure upon the part of any person so subpoenaed to comply with the provisions of this section shall be deemed a violation of this chapter and punishable as such. 6. All hearings and investigations before the Commission, or designated commissioner, or Chief Examiner, shall be governed by this chapter and by rules of practice and procedure to be adopted by the Commission, and in the conduct thereof neither the Commission, nor designated commissioner, shall be bound by the technical rules of evidence. No informality in any proceedings or hearing, or in the manner of taking testimony before the Commission or designated commissioner, shall invalidate any order, decision, rule or regulation made, approved or confirmed by the Commission; provided, however, that no order, decision, rule or regulation made by any designated commissioner conducting any hearing or investigation alone shall be of any force or effect whatsoever unless and until concurred in by at least one of the other two members. 7. To hear and determine appeals or complaints respecting the administrative work of the Human Resources Department related to the Commission's duties, the rejection of any examination and such other matters as may be referred to the Commission pursuant to the duties outlined in TIVIC Section 2.42.030.13.1. W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 3-28-17 Page 4 of 8 16 CT:bjs 8. To establish and maintain in card or other suitable form a roster of employees covered by civil service. 9. To provide for, formulate and hold competitive tests to determine the relative qualifications of persons who seek employment in any class or position and, as a result thereof, establish eligible lists for the various classes of positions as established by the City; and to provide that employees laid off because of curtailment of expenditures, reduction in force, and for like cause, head the list in the order of their seniority, to the end that they shall be the first to be reemployed. 10. When a vacant position is to be filled, to certify to the appointing authority, on written request, the names of the three persons highest on the eligible list for the class. The Commission shall make provision in its rules for provisional or temporary appointments to be utilized when there is no such eligible list applicable to the vacant position, or which may be utilized at the discretion of the appointing authority when there are less than three names on the eligibility list applicable to the vacant position. Such temporary or provisional appointment shall not exceed a period of six months in duration but may be extended for up to an additional six months if for any reason it cannot be determined at the expiration of the initial appointment that the position being filled by temporary or provisional appointment will in fact continue to be vacant, such as in the instance of a position vacant due to an officer on disability leave under the LEOFF Act, or for other good cause which in the discretion of the Commission warrants an additional extension of such a provisional or temporary appointment. 11. To keep such records as may be necessary for the proper administration of this chapter. 12. Approval of payroll in accordance with RCW 41.08.120 and RCW 41.12-120. C. Appointment of Secretary and Chief Examiner. The Commission shall appoint a person to hold the position of Secretary and Chief Examiner. The method of appointment and duties of the Secretary and Chief Examiner shall be as prescribed in the rules adopted by the Commission. The duties of the Secretary and Chief Examiner shall be to keep the records of the Commission, preserve all reports made to it, superintend and keep a record of all examinations held under its direction, and perform such other duties as the Commission may prescribe. Section 6. TIVIC Section 2.42.040 is hereby reenacted to read as follows: 2.42.040 Meetings A. Frequency and Conduct. Commission meetings shall be held at least monthly and shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 3-28-17 Page 5 of 8 CT:bjs 17 C. Quorum. Two members of the Commission shall constitute a quorum and the votes of any two members of such Commission concurring shall be sufficient for the decision of all matters and the transaction of all business to be decided or transacted by the Commission. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 6. Duties of civil service Secretary and Chief Examiner as appointed per TIVIC Section 2.42.030.C. Section 7. TIVIC Section 2.42.050 is hereby reenacted to read as follows: 2.42.050 Persons Included — Competitive Examination — Transfers, Discharges and Reinstatements The provisions of this chapter shall include all full-time, fully paid employees of the City's Police and/or Fire Departments, with the exception of the chiefs thereof who, because of the nature of their positions and pursuant to RCW 41.08.050 and 41.12.050, shall serve in their positions as other City department heads, and with the further exception of all clerical, dispatchers, fire inspectors, mechanics and other employees of the Fire Department who are not full-time, fully commissioned firefighters. The position of civil service Secretary and Chief Examiner shall not be a civil service position. Section 8. TIVIC Section 2.42.060 is hereby reenacted to read as follows: 2.42.060 Qualifications of Applicants An applicant for a position of any kind under civil service must be a citizen of the United States of America who can read and write the English language. An applicant for a position of any kind under civil service must be of an age suitable for the position applied for, in ordinary good health, of good moral character and of temperate and industrious habits; these facts to be ascertained in such manner as the Commission may deem advisable. W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 3-28-17 Page 6 of 8 18 CT:bjs Section 9. TMC Section 2.42.070 is hereby reenacted to read as follows: 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed All offices, places, job descriptions, positions and employments and Fire and Police Department classifications coming along within the purview of this chapter shall be created by the Mayor and City Council or Mayor alone or whomever otherwise is vested with power and authority to select, appoint, or employ any person coming within the purview of this chapter; and nothing contained in this section shall infringe upon the power and authority of any such person or group of persons, or appointing authority, to fix the salaries and compensation of all employees employed hereunder. Section 10. TIVIC Section 2.42.080 is hereby reenacted to read as follows: 2.42.080 Enforcement by Civil Action — Legal Counsel It shall be the duty of the Commission to begin and conduct all civil suits which may be necessary for the proper enforcement of this chapter and of the rules of the Commission. The Commission shall be represented in such suits by the chief legal officer of the City, or his/her designee, but the Commission may in any case be represented by special counsel appointed by it. Section 11. TIVIC Section 2.42.090 is hereby reenacted to read as follows: 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited No commissioner or any other person shall, by himself or in cooperation with one or more persons, defeat, deceive, or obstruct any person in respect of his right of examination or registration according to the rules and regulations of this chapter, or falsely mark, grade, estimate or report upon the examination or proper standing of any person examined, registered or certified pursuant to the provisions of this chapter, or aid in so doing, or make any false representation concerning the same, or concerning the person examined, or furnish any person any special or secret information for the purpose of improving or injuring the prospects or chances of any person so examined, registered or certified, or to be examined, registered or certified or persuade any other person, or permit or aid in any manner any other person to personate him, in connection with any examination or registration of application or request to be examined or registered. Section 12. TIVIC Section 2.42.100 is hereby reenacted to read as follows: 2.42.100 Penalty —Jurisdiction Any person who shall willfully violate any of the provisions of this chapter shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine of not more than $100 and by imprisonment in jail for not longer than 30 days, or by both fine and imprisonment. W: Word Processing\OrdinanceskCivil Svc Commission-TMC 2.42 3-28-17 Page 7of8 19 CT:bjs Section 13. TIVIC Section 2.42.110 is hereby reenacted to read as follows: 2.42.110 Applicability The examination and eligibility provisions of this chapter and establishment of positions covered by civil service by the provisions of this chapter shall be effective for all appointments made after the effective date of this ordinance. Section 14. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 15. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 16. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk ITNMIWV Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published:- Effective Date: Ordinance Number: W: Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 3-28-17 Page 8 of 8 20 CT:bjs City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 2229 AND 2082; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.39, "COMMUNITY- ORIENTED POLICING CITIZENS ADVISORY BOARD, TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila created the Community-Oriented Policing Citizens Advisory Board (COPCAB) in 1994, which has proven to be a valuable resource in the development of recommendations aimed at community-wide public safety; and WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2229 and 2082 are hereby repealed in their entirety. Section 2. TMC Chapter 2.39 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.39 is hereby reenacted to read as follows: W: Word Processing\Ordinances\COPCAB-TMC 2.39 3-28-17 Page 1 of 5 CT:bjs 21 CHAPTER 2.39 COMMUNITY- ORIENTED POLICING CITIZENS ADVISORY BOARD (COPCAB) Sections: 2.39.010 Establishment of Board — Purpose 2.39.020 Membership 2.39.030 Board Organization 2.39.040 Meetings 2.39.050 Reporting Requirements and Biennial Review Section 3. TMC Section 2.39.010 is hereby reenacted to read as follows: 2.39.010 Establishment of Board —Purpose A. The City of Tukwila Community- Oriented Policing Citizens Advisory Board (COPCAB) is hereby established to serve in an advisory capacity to the Police Chief, the Mayor and the City Council. B. The duties of the Board shall include, but not be limited to, advising and making recommendations on issues concerning public safety and police services within the City, such as: To enhance police-community relations. 2. To review and provide a community perspective and recommendations concerning procedures, programs, and the effectiveness of the police service. 3. To promote public awareness of the City's police services and programs including, but not limited to, business and residential crime prevention programs, safety training, domestic violence intervention, and D.A.R.E. 4. To hold public meetings from time to time to solicit public input regarding police services and programs. 5. To serve as a liaison between the Police Department and the community. 6. To encourage individuals and community groups to assist the Police Department in the implementation of police programs and services. 7. To review and make recommendations concerning such other and further matters as may be referred to the Board from time to time by the Mayor, the City Council, or the Police Chief. C. Notwithstanding the duties of the Board as described within TMC Section 2.39.010A the Board shall have no power or authority to investigate, review, or otherwise participate in matters involving specific police personnel or specific police-related incidents. The Board in no way shall receive or stand in review of complaints initiated against personnel of the Police Department, nor play any role in civil or criminal litigation. W: Word Processing\Ordinances\COPCAB-TMC 2.39 3-28-17 Page 2 of 5 22 CT:bjs Section 4. TIVIC Section 2.39.020 is hereby reenacted to read as follows: 2.39.020 Membership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City; or 4. Be an employee of one of the school districts operating within the City. B. Number of Members. The Board shall be comprised of eight members who shall meet the following qualifications: Not less than five of the members shall be City residents, representing residential property owners and renters; 2. At least two members shall be owners or managers of businesses located within the City; and 3. One member shall represent one of the school districts within the City. C. Appointment Process. Community members that meet the requirements listed in TIVIC Section 2.39.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of COPCAB shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 4 and 7 shall expire December 31, 2017 Term for Positions 2, 5 and 8 shall expire December 31, 2018 Term for Positions 3 and 6 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of four years. E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. W: Word Processing\Ordinances\COPCAB-TMC 2.39 3-28-17 Page 3 of 5 CT:bjs 23 F. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TMC Section 2.39.030 is hereby reenacted to read as follows: 2.39.030 Board Organization Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. Section 6. TMC Section 2.39.040 is hereby reenacted to read as follows: 2.39.040 Meetings A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings will be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and W: Word Processing\Ordinances\COPCAB-TMC 2.39 3-28-17 Page 4 of 5 24 CT:bjs 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TMC Section 2.39.050 is hereby reenacted to read as follows: 2.39.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this - day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk:_ Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\COPCAB-TMC 2.39 3-28-17 Page 5 of 5 CT:bjs 25 26 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1841, 2003, 2143 AND 2178; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.29, "EQUITY AND DIVERSITY COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, social justice is the fair and just relationship between individuals and society; and WHEREAS, social justice is based on the concepts of equity in human rights and equality; and WHEREAS, the City of Tukwila realizes the need to keep advisory boards and commissions relevant to the challenges facing the community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2003 and 2178 are hereby repealed in their entirety. Section 2. Repealer. Ordinance Nos. 1841 and 2143 are hereby repealed in their entirety, thereby eliminating Tukwila Municipal Code Chapter 2.31, "Sister Cities Committee." Section 3. TMC Chapter 2.29 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.29 is hereby reenacted to read as follows: W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 3-28-17 Page 1 of 6 CT:bjs 27 CHAPTER 2.29 EQUITY AND SOCIAL JUSTICE COMMISSION Sections: 2.29.010 Establishment of Commission — Purpose 2.29.020 Membership 2.29.030 Commission Organization 2.29.040 Meetings 2.29.050 Reporting Requirements and Biennial Review 2.29.060 Sister Cities Committee Section 4. TIVIC Section 2.29.010 is hereby reenacted to read as follows: 2.29.010 Establishment of Commission — Purpose The Equity and Social Justice Commission ("Commission") is hereby established to serve in an advisory capacity to the Mayor and City Council for the City of Tukwila. The objectives of the Commission shall be: 1. To promote understanding that accepts, celebrates, and appreciates diversity within the community. 2. To serve as a resource for the community by providing information and educational forums that will facilitate a better understanding and awareness of social justice and human rights. 3. To provide recommendations to the Mayor and City Council regarding opportunities to increase equity and social justice awareness and promote social justice programs. Section 5. TIVIC Section 2.29.020 is hereby reenacted to read as follows: 2.29.020 Membership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; or 3. Work in the education field in the City of Tukwila. B. Number of Members. The Commission shall be comprised of nine members. To the extent possible, membership shall be representative of the diversity of the community and should include: 1. Two City employees and one Tukwila City Councilmember (Positions 1, 4 and 7). If the City is unable to fill one of its two positions, a community member may fill one City position. W: Word Processing\0rdinancesEquity & Social Justice Cmsn-TMC 2.29 3-28-17 Page 2 of 6 28 CT:bjs 2. Three community members that meet the resident or business criteria as stated in TMC Section 2.29.020.A (Positions 3, 6 and 9). 3. Three members representing the education field in Tukwila (Positions 2, 5 and 8). If needed, a community member may fill one education field position. C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.29.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Mayor recommends appointments of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Equity and Social Justice Commission shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 3, 7 and 8 shall expire December 31, 2017 Term for Positions 4, 5, 6 and 9 shall expire December 31, 2018 After the expiration of the current terms for the existing Commission positions listed above, each term thereafter shall be for a period of two years. E. Student Representation. In addition to the appointed positions, the Commission shall seek to recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes fi rst. F Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six meetings in a calendar year. W: Word Processing\Ordinances\Equity & Social Justice Gmsn-TMC 2.29 3-28-17 Page 3 of 6 29 CT:bjs Section 6. TMC Section 2.29.030 is hereby reenacted to read as follows: 2.29.030 Commission Organization Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-Chair to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 7. TMC Section 2.29.040, "Meetings," is hereby established to read as follows: 2.29.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. W: Word Processing\Ordinances\Equity & Social Justice Cmsn--rmC 2.29 3-28-17 Page 4 of 6 30 CT:bjs Section 8. TIVIC Section 2.29.050, "Reporting Requirements and Biennial Review," is hereby established to read as follows: 2.29.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 9. TIVIC Section 2.29.060, "Sister Cities and Civic Awareness Committee," is hereby established to read as follows: 2.29.060 Sister Cities and Civic Awareness Committee A. Establishment. The Tukwila Sister Cities and Civic Awareness Committee is hereby established as a sub-committee of the Equity and Social Justice Commission. It shall be made up of members of the Equity and Social Justice Commission chosen by the Commission Chair and shall operate under the procedures set forth for the Equity and Social Justice Commission. B. Purpose. The purpose of the Sister Cities and Civic Awareness Committee shall be to advise the Mayor and City Council on how to best promote understanding and goodwill between the Tukwila community and the peoples of other nations through collaboration, communication and programs, and by connecting youth and residents with civic organizations for education and awareness. C. Responsibilities. The Committee shall be responsible for the planning, development and coordination of programs that enhance goodwill and understanding between the residents of the Tukwila community and peoples of other nations and promote civic awareness. Section 10. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 11. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 3-28-17 Page 5 of 6 31 CT:bjs Section 12. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this - day of 7 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk 10MM Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Equity & Social Justice Cmsn-TMC 2.29 3-28-17 Page 6 of 6 32 CT:bjs City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1622; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.34, "HUMAN SERVICES ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1622 is hereby repealed in its entirety. Section 2. TMC Chapter 2.34 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.34 is hereby reenacted to read as follows: CHAPTER 2.34 HUMAN SERVICES ADVISORY BOARD Sections: 2.34.010 Establishment of Board — Purpose 2.34.020 Membership 2.34.030 Board Organization 2.34.040 Meetings 2.34.050 Reporting Requirements and Biennial Review W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 3-28-17 Page 1 of 5 CT:bjs 33 Section 3. TIVIC Section 2.34.010 is hereby reenacted to read as follows: 2.34.010 Establishment of Board — Purpose The Tukwila Human Services Advisory Board ("Board") is hereby established to serve in an advisory capacity to the Mayor and the City Council and shall submit to the Mayor and City Council any recommendations regarding human services needs and programs in the City. The Board shall: 1. Assist in monitoring and assessing the need for human services in Tukwila. 2. Provide recommendations for the prioritizing of human services needs within the City. 3. Recommend human services policies. 4. Recommend human services projects for City funding. 5. Receive and review proposals for human services programs. 6. Render other assistance or advice on the human services issue as needed. Section 4. TIVIC Section 2.34.020 is hereby reenacted to read as follows: 2.34.020 Membership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City; 4. Be an employee of one of the school districts operating within the City; or 5. Be an employee within the medical health community operating within the City. B. Number of Members. The Board shall be comprised of seven members that meet the requirements of TIVIC Section 2.34.020.A and should include, to the extent possible: 1. One representative from Tukwila's business community. 2. One representative from a Tukwila faith-based or non-profit organization. 3. Three community members. 4. One representative from the local school districts. 5. One representative from Tukwila's medical health community. W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 3-28-17 Page 2 of 5 34 CT:bjs C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.34.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Human Services Advisory Board shall be three years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 5 and 6 shall expire December 31, 2017 Term for Positions 3 and 7 shall expire December 31, 2018 Term for Positions 1, 2 and 4 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of three years. E. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TMC Section 2.34.030 is hereby reenacted to read as follows: 2.34.030 Board Organization Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. W: Word Processing\0rdinances\Human Services Advisory Board-TMC 2.34 3-28-17 Page 3 of 5 CT:bjs 35 Section 6. TIVIC Section 2.34.040 is hereby reenacted to read as follows: 2.34.040 Meetings A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.34.050 is hereby reenacted to read as follows: 2.34.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 3-28-17 Page 4 of 5 36 CT:bjs Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of $2017. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk 119MM Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published:- Effective Date: Ordinance Number: W: Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 3-28-17 Page 5 of 5 CT:bjs 37 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1765, 1520 AND 1405; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.33, "LIBRARY ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 1765, 1520 and 1405 are hereby repealed in their entirety. Section 2. TMC Chapter 2.33 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.33 is hereby reenacted to read as follows'. CHAPTER 2.33 LIBRARY ADVISORY BOARD Sections: 2.33.010 Establishment of Board — Purpose 2.33.020 Membership 2.33.030 Board Organization 2.33.040 Meetings 2.33.050 Reporting Requirements and Biennial Review W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 3-28-17 Page 1 of 5 CT:bjs 39 Section 3. TIVIC Section 2.33.010 is hereby reenacted to read as follows: 2.33.010 Establishment of Board — Purpose The Library Advisory Board ("Board") is hereby established to serve in an advisory capacity to the Mayor and the City Council and shall submit to the Mayor and City Council any recommendations regarding library services. The Board shall: 1. Conduct an annual review of the library agreement between the City and the King County Library System. 2. Recommend programs for library services to be incorporated into such agreement. 3. Develop recommended programs to promote library services for City citizens, and make the public aware of those facilities that are available for public use. 4. Assist in planning, scheduling and participating in special programs or projects, such as setting up displays, making posters, providing information to the media, etc. 5. Meet with a variety of public groups to promote library services for City citizens, including the King County Library System and library staff. 6. Promote gift giving/donations to the library, including setting standards for such gifts. 7. Render any other advice and assistance on library services. Section 4. TIVIC Section 2.33.020 is hereby reenacted to read as follows: 2.33.020 Membership A. Qualifications. Members must be a resident of the City of Tukwila. B. Number of Members. The Board shall be comprised of not less than five members and not more than seven members. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.33.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Library Advisory Board shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 4 and 6 shall expire December 31, 2018 Term for Positions 3, 5 and 7 shall expire December 31, 2017 W: Word Processing\ordinances\Library Advisory Board-TMC 2.33 3-28-17 Page 2 of 5 40 CT:bjs After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of two years. E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TMC Section 2.33.030 is hereby reenacted to read as follows: 2.33.030 Board Organization Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TMC Section 2.33.040 is hereby reenacted to read as follows: 2.33.040 Meetings A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 3-28-17 Page 3 of 5 CT:bjs 41 D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.33.050 is hereby reenacted to read as follows: 2.33.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 3-28-17 Page 4 of 5 42 CT:bjs PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 32017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Library Advisory Board-TMC 2.33 3-28-17 Page 5 of 5 CT:bjs 43 EE City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2414; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.32, "PARK COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2414 is hereby repealed in its entirety. Section 2. TMC Chapter 2.32 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.32 is hereby reenacted to read as follows: CHAPTER 2.32 PARK COMMISSION Sections: 2.32.010 Establishment of Commission — Purpose 2.32.020 Membership 2.32.030 Commission Organization 2.32.040 Meetings 2.32.050 Reporting Requirements and Biennial Review W: Word Processing\Ordinances\Park Commission-TMC 2.32 3-28-17 Page 1 of 5 45 CT:bjs Section 3. TIVIC Section 2.32.010 is hereby reenacted to read as follows: 2.32.010 Establishment of Commission — Purpose The City of Tukwila Park Commission (the "Commission") is hereby established to serve in an advisory capacity to the Mayor and City Council for the City of Tukwila. The objectives of the Commission shall be: 1. To submit recommendations to the City Council on the acquisition, development, expansion and operation of parks and recreation facilities and programs in the City. 2. To explore ways and methods of obtaining private, local, state and federal funds for special projects with the parks, trails and open space system. 3. To advocate for healthy and active lifestyles and promote the quality of life that is provided through the programs and actions of the City's Parks and Recreation Department. 4. To recommend policy and standards for the construction, development, maintenance and operations of parks, playfields and recreation grounds belonging to or leased by the City. This includes community buildings as designated by the Tukwila City Council and improvements of such buildings. 5. To make recommendations on ornamentation of all parks and designated community buildings, and to control seasonal and other temporary decoration or ornamentation of street lights and standards. 6. To recommend to the City Council for adoption by ordinance rules and regulations for the use and management of any municipally-owned or controlled park or recreation facility. Publication of rules or changes in rules shall be in such manner as the City Council shall direct. Rules and regulations so adopted shall be enforced by the Police Department of the City. 7. To recommend names for parks in the City to the City Council for consideration, as per City of Tukwila resolution. Section 4. TIVIC Section 2.32.020 is hereby reenacted to read as follows: 2.32.020 Membership A. Qualifications. Members must be residents of the City of Tukwila or own/work at a business within the city limits of the City of Tukwila. B. Number of Members. The Commission shall be comprised of not less than five and not more than seven members. At least one of the commissioners shall be a senior citizen. 46 W: Word Processing\OrdinancesTark Commission-TMC 2.32 3-28-17 Page 2 of 5 CT:bjs C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.32.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Tukwila Park Commission shall be three years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1 and 6 shall expire December 31, 2019 Term for Positions 2, 4 and 7 shall expire December 31, 2018 Term for Positions 3 and 5 shall expire December 31, 2017 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of three years. E. Student Representation. In addition to the appointed positions, the Commission shall seek to recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TMC Section 2.32.030 is hereby reenacted to read as follows: 2.32.030 Commission Organization. Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair, and such other officers as may be determined by the Commission, to serve for one year. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. W: Word Processing\OrdinancesTark Commission -TMC 2.32 3-28-17 Page 3 of 547 CT:bjs Section 6. TIVIC Section 2.32.040 is hereby reenacted to read as follows: 2.32.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.32.050 is hereby reenacted to read as follows: 2.32.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction, with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. 48 W: Word Processing\Ordinances\Park Commission-TMC 2.32 3-28-17 Page 4 of 5 CT:bjs Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this - day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Em Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Pror-essinq\OrdinanGeskPark Commission-TMC 2.32 3-28-17 Page 5 of 5 49 CT:bjs 50 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1802; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.36, "PLANNING COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1802 is hereby repealed in its entirety. Section 2. TMC Chapter 2.36 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.36 is hereby reenacted to read as follows: CHAPTER 2.36 PLANNING COMMISSION Sections: 2.36.010 Establishment of Commission — Purpose 2.36.020 Membership 2.36.030 Commission Organization 2.36.040 Meetings 2.36.050 Reporting Requirements and Biennial Review W: Word Processing\Ordinances\Planning Commission-TMC 2.36 3-28-17 Page 1 of 5 51 CT:bjs Section 3. TIVIC Section 2.36.010 is hereby reenacted to read as follows: 2.36.010 Establishment of Commission — Purpose Pursuant to the authority conferred by RCW 35A.63, the Tukwila Planning Commission ("Commission") is hereby established to serve in an advisory capacity to the Mayor and City Council on matters relating to land use, comprehensive planning and zoning. They shall have such other powers and duties as enumerated by ordinance and codified in the Tukwila Municipal Code. Section 4. TIVIC Section 2.36.020 is hereby reenacted to read as follows: 2.36.020 Membership A. Qualifications. Members must meet the following requirements: 1. Be a resident of the City of Tukwila; or be a business owner, operator or management level employee, or qualified representative of a business operating in the City; 2. Be of voting age; and 3. Has lived or worked (if a non-resident) in the City for at least one year. B. Number of Members. The Commission shall be comprised of seven members and shall include: 1. Six community members representing across section of the community from different trades, occupations, activities and geographical areas. 2. One member representing a business operating in the City. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.36.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. 1. The term of appointment for the members of the Planning Commission shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, and 5 shall expire December 31, 2018 Term for Positions 3, 4, 6 and 7 shall expire December 31, 2019 2. After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of four years. W: Word Processing\Ordinances\Planning Commission-TMC 2.36 3-28-17 Page 2 of 5 52 CT:bjs 3. Members who become non-residents during their term of office shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. If the member who represents the business community is no longer employed within the City, or his or her business relocates out of the City, that member shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. E. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TMC Section 2.36.030 is hereby reenacted to read as follows: 2.36.030 Commission Organization Members of the Commission shall meet and organize by selecting from the members of the Commission a Chair and a Vice-chair to serve for one year as outlined in the bylaws. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TMC Section 2.36.040 is hereby reenacted to read as follows: 2.36.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: W: Word Processing\Ordinances\Planning Commission-TMC 2.36 3-28-17 Page 3 of 5 53 CT:bjs 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas and agenda packets, maintaining minutes, forwarding recommendations and/or implementing actions. E. Minutes. Minutes of Planning Commission meetings shall be distributed to the City Council not more than ten days after formal approval of such minutes by the Commission. Further, when items are to be discussed by the Council and the Commission minutes are pertinent, those minutes should be supplied to the Council in time to be read before Council consideration. Section 7. TIVIC Section 2.36.050 is hereby reenacted to read as follows: 2.36.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the Planning Commission and the requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\Ordinances\Planning Commission-TMC 2.36 3-28-17 Page 4 of 5 54 CT:bjs PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Planning Commission-TMC 2.36 3-28-17 Page 5 of 5 55 CT:bjs 56 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1690, THEREBY ELIMINATING THE ECONOMIC DEVELOPMENT ADVISORY BOARD; ESTABLISHING ORGANIZATIONAL STRUCTURE AND PROCEDURES FOR THE LODGING TAX ADVISORY COMMITTEE, TO BE CODIFIED AT CHAPTER 2.35 OF THE TUKWILA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1690 is hereby repealed in its entirety, thereby eliminating the Tukwila Municipal Code Chapter entitled, "Economic Development Advisory Board." W: Word Processing\Ordinanceslodging Tax Advisory Cmte-TMC 2.35 2-14-17 Page 1 of 5 CT:bjs 57 Section 2. TMC Chapter 2.35 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.35 is hereby reenacted as the Lodging Tax Advisory Committee to read as follows: CHAPTER 2.35 LODGING TAX ADVISORY COMMITTEE Sections: 2.35.010 Establishment of Committee — Purpose 2.35.020 Membership 2.35.030 Committee Organization 2.35.040 Meetings 2.35.050 Reporting Requirements and Annual Review Section 3. TMC Section 2.35.010 is hereby reenacted to read as follows: 2.35.010 Establishment of Committee —Purpose Pursuant to RCW 67.28 the Tukwila Lodging Tax Advisory Committee is established to serve in an advisory capacity to the Mayor and the City Council, and shall submit to the Mayor and City Council any recommendations regarding: 1. any change or increase to the lodging tax; 2. the repeal or exemption from the tax; 3. the use of the revenue received from that tax; or 4. any change in the use of revenue received from that tax. Section 4. TMC Section 2.35.020 is hereby reenacted to read as follows: 2.35.020 Membership A. Qualifications. Members must have a connection to a business or activity in the City of Tukwila that either collects the lodging tax or is authorized to be funded by revenue received from the tax. B. Number of Members. The Committee shall be comprised of nine members that meet the requirements of TMC Section 2.35.020.A, and shall include: 1. One elected official of the City who shall serve as the Committee Chair; 2. Four representatives of businesses required to collect the lodging tax pursuant to RCW 67.28; and 3. Four representatives involved in activities authorized to be funded by revenue received from the tax pursuant to RCW 67.28. W: Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 2-14-17 Page 2 of 5 58 CT:bjs C. Appointment Process. Interested parties that meet the requirements stated in TMC Section 2.35.020, subparagraphs A and B, shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Committee's staff liaison. The Chair of the Lodging Tax Advisory Committee recommends appointments to the Committee and all appointments are confirmed by the City Council. D. Term of Appointment. The City Council shall review and appoint members on an annual basis. E. Resignations. If a Committee member is unable to complete their term of service, a letter of resignation shall be sent to the Chair of the Committee indicating the effective date of the resignation. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Committee member may be removed from the position if absent without being excused for three regular meetings in a calendar year or if they no longer meet the membership qualifications as stated in TMC Section 2.35.020, subparagraphs A and B. Section 5. TMC Section 2.35.030 is hereby reenacted to read as follows: 2.35.030 Committee Organization The City Council President or designated Councilmember shall serve as the elected official on the Lodging Tax Advisory Committee and shall be the Committee Chair. It shall be the duty of the Chair to preside at all meetings. In the event the Chair is unavailable, the City Council shall designate an elected official to serve as a Chair Pro Tem. Section 6. TMC Section 2.35.040 is hereby reenacted to read as follows: 2.35.040 Meetings A. Conduct. The Committee shall hold at least one regular meeting per quarter. Committee meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Committee shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Committee shall constitute a quorum for the transaction of business. W: Word Pror-essing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 2-14-17 Page 3 of 5 CT:bjs 59 D. Staff Assistance. The City shall provide assigned staff to support the Committee. The primary role of staff is to represent the City and facilitate communication between the Committee, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.35.050 is hereby reenacted to read as follows: 2.35.050 Reporting Requirements and Annual Review A. Reporting Requirements. The Committee shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual report by December 31 each year summarizing the activities for the year. B. Annual Review. Pursuant to RCW 67.28 the City Council shall review the Lodging Tax Advisory Committee on an annual basis. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 2-14-17 Page 4 of 5 60 CT:bjs PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this — day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk ITRUMM Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk,.— Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 2-14-17 Page 5 of 5 CT:bjs 61 W City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NOS. 1533 AND 1381 RELATING TO THE LODGING TAX ADVISORY COMMITTEE, WHOSE STRUCTURE AND PROCEDURES ARE TO BE REENACTED VIA CITY ORDINANCE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Resolution Nos. 1533 and 1381 are hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President EM Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:\Word Processing\Resolutions\Lodging Tax Advisory Cmte repeal 1-11-17 :bjs Page 1 of 1 63