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Home My WebLink AboutREG 2017-04-03 Item 4C - Contract Supplement #7 - South 144th Street Phase II Construction Management with KPG Inc for $299,988.75COUNCIL AGENDA S Initials Aleeliq I)ate Pre 1partd b,V Ma vrs remew Council rei�iov 04/03/17 BG" i)oz ITEM NO. 4.C. CAS "N1 , _7 -L A F' SPONSOR: BOB GIBERSON I 01fl(;1N,\1, AGENDA DATFI: 04/03/17 A('&'1,,'G ),\ ITFNITI'llk South 144th Street Phase II Street Improvement Project Construction Management Supplement No. 7 with KPG �f2y F-1 Discussion Mfg Date E Motion All ,g Dale 04103117 ❑ Resolution M(g Dale ❑ Ordinance Alts; Dale Bid.,Jivard 'Vtg Dale E]Pudic Hewin ,g Altg Dale [:] Other Aftg Date SPONSOI ❑ Council ❑ Mayor ❑ HR ❑ DC-D ❑ Finance E] Vire ❑ IT ❑ P&RE] Police ❑ PIV SPONSOW,S Council is being asked to approve the construction management Supplement No. 7 with su'Nr%f)uRy KPG, Inc. for the South 144th St Phase II Project. KPG was selected from three consulting firms and is the design consultant for the project. Construction management services will include documentation, compliance, and inspection. The construction contract was awarded to Marshbank Construction on 2/21/17. Council is being asked to approve KPG's Supplement No. 7 for $299,988.75 Ri,'XiEW,'Ii) iiy ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cnite Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATJI?: 03/28/17 COMMITTEE-'CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADN,11N. Public Works Co NIM Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $299,988.75 $350,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 14, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/03/17 MTG. DATE ATTACHMENTS 04/03/17 Informational Memorandum dated 03/24/17 page 14, 2017 CIP Consultant Selection Scoring Matrix KPG CM Supplement No. 7 65 W% TO: FROM B"(: CC: DATE: City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director Transportation and Infrastructure Commit lee Bob Giberson, Public Works Director',%rq Peter Lau, Senior Program Manager Mayor Ekberg March 24, 2017 SUBJECT: S 144"' St Phase 11 Project (42nd Ave S — TIB) Project No. 99510402, Contract No. 14-103 Supplemental Agreement No. 7 with KPG, Inc. ISSUE Approve Supplemental Agreement No. 7 with KPG, Inc. (KPG) for construction management (CM) services for the S 144th St Phase I I Project in the amount of $299,988.75. M Tic The S 144th St Phase 11 construction contract was awarded by Council on February 21, 2017 in the amount of $1,883,895.03. The City solicited for CM services from three consultant firms — AECOM, AKANA and KPG, and invited these firms for interviews. KPG was rated the highest by the cumulative scores of the selection panel. Since KPG was also the design consultant firm for the project, only a supplemental agreement to the design contract is needed for KPG to provide CM services. DISCUSSION & FISCAL IMPACT Supplemental Agreement No. 7 will include construction engineering, inspection, documentation compliance, surveying, geotechnical and material testing supports. The fee of $299,988.75 is within budget for the scope of work provided by KPG for this project. CM Expense Budget KPG Supplement No. 7 $299,988.75 $350,000.00 RECOMMENDATION Council is being asked to approve Supplemental Agreement No $299,988.75 to provide CM services for the S 144th St Phase 11 the Consent Agenda at the April 3, 2017 Regular Meeting. Attachments: CM Consultant Selection Scoring Sheet Supplemental Agreement No. 7 . 7 with KPG in the amount of Project and consider this item on WAPW Eng\PROJECTS\A- RW & RS Prol-ts\S 144th St Phase 11 T18 - 42nd Ave S (99510402 95-RW02)\Construction\Consultant Seleclion\(005) - CM Consultant SelectiomInfo Memo For KPG CM Support, 3-16-17.Docx 67 CITY QFTUKVVLA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: S 144 St Phase U (42 Ave S -Tuhvvhm |nt'| Blvd) ° Project Nn. 93510402 Zone Construct curb, gv8o� sidewu|k, bike lanes, pavement restoration, i||umina�on, drainage and utility � OE��R|PT|�N' undon]rounding from Tukwila |nt'| Blvd to42ndAve S. Also odd a signal at 42nd Ave G. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage and neighborhood revitalization. Phase |' Tukwila |nd Blvd mMi|ito� Rd, pv�m�completed in20U7 for $3.1miUion with $1miUinningran�. STATUS: ' Phase U -42Ave G0oTukwila International Blvd. MA|NT IMPACT: Reduce pavement, drainage repairs, and maintenance costs. Awarded Tmnmpo�mion|mpmvemont Board's 8Ue,ia||mpmvemen1Pmgram(A|P) grant uf$1miUinn. �O��NT� Project is on Impact Fee list. Design and construction related to the Tukwila Village project. FINANCIAL Through Estimated EXPENSES Design 345 97 442 Const. Mgmt. 350 350 Construction 2,248 2,248 TOTAL EXPENSES 376 135 2,598 01 01 01 01 01 0 1 3,109 FUND SOURCES Awarded Grant 186 964 1,150 Sea City Light 29 206 235 Frontage/SSWM 781 781 Traffic Impact Fees 190 22 321 533 2017 2022 Capital Improvement Program 14 Construction Management (CM) Service Interviews: AKANA, AECOM and KPG were interviewed by the City, to compete for the selection of CM Consultant for the South 144th Street Phase 2 Construction Project. Three evaluation criteria were used in the interview process: 1. Qualifications of the proposed CM team, and available support from the Consultant firm - 50 %. 2. Demonstration of the Consultant's understanding for the construction project - 25 %. 3. Demonstration of the Consultant's understanding for the CM scope of work, including the flexibility of the inspection provision and inspection partnership - 25 %. Below are the ranking scores rated by the 3 Interview Panelists, based on the performances of these 3 firms: Cyndy Knighton Scott Moore (Peter Lau CM Consultant Candidates Ranking Summation Finalized Ranking AKANA ,, 2 2 1 5 2 AECOM 3 3 3 9 3 KPG 1 1 2 4 1 As a result, KPG was selected as the CM Consultant for the South 144th Street Phase 2 Construction Project. SUPPLEMENTAL AGREEMENT No. 7 AGREEMENT No. 14-103 PROJECT N0.99510402 City of Tukwila KPG, Inc. Public Works Department 3131 Elliot Ave Suite 400 6300 Southeenter Boulevard #100 Seattle, WA 98121 Tukwila, WA 98188 PROJECT: S 144t' Street Phase R — Construction Services This SUPPLEMENTAL AGREEMENT NO. 7 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 291h day of July, 2014. All provisions in the basic agreement remain in effect, except as expressly modified as follows: L, Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as Exhibit A -7. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B-7, attached hereto, provided that the total amount of payment to the Consultant far this work not exceed $299,988.75 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $723,393.10 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of 2017. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Allan Ekberg Nelson Davis, P.E. Mayor Principal Attested: Christy O'Flaherty, City Clerk 71 EXHIBIT A-7 City of Tukwila S 144th Street Phase If Project 42nd Avenue S to Tukwila International Boulevard Supplement No. 7 — Construction Services KPG Scope of Work February 24, 2017 This work will be to provide construction services for the construction contract to complete the S 144"' Street Phase 11 Project (hereinafter called "Project"). These services will include project management, construction inspection, materials testing, and construction documentation during the construction of the project, as detailed below. KPG ("Consultant") will provide assistance to the City of Tukwila, Washington ("City") staff assigned to the project to provided construction services as described below: I. INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. Assumptions: • The City will provide project management and between 2 and 6 months of full time inspection for the Project. The Consultant shall support the City project manager and inspector by providing construction engineering services (submittal reviews, BFI's, etc.), preconstruction services, running weekly construction meetings, pay estimate assistance, and setup and review of project files in accordance with City requirements. The proposed consultant project team will include a part-time resident engineer (2.5 day/week average), a part-time documentation specialist (3 day/week average), a partial full time inspector (5 day/ week average for 17 weeks), utility/ developer coordination (I day/ week average), design team engineering support during construction activities, necessary sub-consultants to provide services for materials testing, and other supporting tasks as deemed necessary. The level of services is based on project duration of approximately 6 months, or approximately 120 working days for construction. Services will be performed in accordance with the Local Agency Guidelines (LAG), the WSDOT Construction Manual, and City of Tukwila standards. Project Objectives The objective and purpose of this Construction Services Agreement is for the Consultant to assist City staff to successfully deliver the construction of the Project by ensuring that the construction work is of an appropriate quality and the required Project documentation is accounted for. S 144th Street — Phase // 72 Supp 7— Construction Services I of 7 KPG February 24, 2017 EXHIBIT A-7 11. SCOPE OF WORK TASK I — MANAGEMENT /COORDINATION /ADMINISTRATION Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. • Organize and layout work for project staff. Prepare project Instructions on contract administration procedures to be used during construction. • Review monthly expenditures and CM team scope activities. Prepare and submit invoices describing CM services provided each month. Prepare and Submit reporting required by funding source(s), if any. Deliverables • Monthly invoices and progress reports TASK 2 — PRECONSTRUCTION SERVICES 2.1 Prepare the Record of Materials (ROM): The Consultant shall prepare the ROM to aid consultant, City and Contractor staff to track material submittals and testing throughout the project. 2.2 Right of Entry Support: Develop a matrix of property owners that will document commitments to each property owners, property restoration, and other related impacts. Assist the City with any right of entry agreements that have not been previously secured. 2.3 File Setup: Attend meeting with City Project Manager to review standard Consultant and City file systems and develop file structure for management of the project. 2.4 Field Review: Perform plans in hand field review with inspector and project engineer to review the overall scope, identify challenging areas, and identify traffic concerns to be addressed in the Contractors traffic control plans. 2.5 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices. The Consultant's project manager, project engineer, document control specialist, and inspector will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre-construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, and issues with utilities, unusual conditions, local requirements, EEO, and any other items that will result in better project understanding among the parties involved. Deliverables • Record of Materials (ROM) • Preconstruction conference agenda with meeting minutes S 144th Street — Phase // KPH Supp 7— Construction Services 2 of 7 February 24, 2017 73 EXHIBIT A-7 TASK 3 — CONSTRUCTION SERVICES A. FIELD SERVICES 3.1 Inspection staff will perform the following duties as a matter of their daily activities: i. Observe technical conduct of the construction, including providing day-to-day contact with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. ii. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. iii. Document all material delivered to the job site in accordance with the LAG Manual, WSDOT Construction Manual, and the Project Specifications. iv. Prepare daily inspection reports, recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. All daily inspection reports will adhere to WSDOT Local Agency Guidelines. V. Resolve questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. Vi. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. vii. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. viii. Prepare field records and documents to help assure the Project is administered in accordance with funding agency requirements (Construction Manual 10-2.113). The inspector will provide measurement and payment information to the consultant for development of monthly pay estimates. ix. Collect and calculate delivery tickets and scalesman's daily reports of aggregate. All tickets will be initialed with correct bid item and stationing identified. X. Attend and actively participate in regular on-site meetings. xi. Take periodic digital photographs during the course of construction. xii. Coordinate with the City's maintenance personnel. The Resident Engineer shall support the inspector as follows: L Provide periodic site visits to respond to questions or unanticipated conditions. Advise the City of any non-conforming work observed during site visits. ii, Interpret Contract Documents in coordination with City. 3.2 Materials Testing: Provide materials testing sub-consultants for construction services, who will provide materials testing services as required, up to $15,000. The City inspector shall coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction. The Consultant shall document and evaluate results of testing; and address deficiencies. Frequency of testing shall be as prescribed in the WSDOT S 144th Street — Phase // KPG 74 Supp 7— Construction Services 3 of 7 February 24, 2017 EXHIBIT A-7 Construction Manual and LAG manual for the following materials: structural concrete, roadway asphalt, roadway surfacing, roadway base material, and structural grout and any other testing as prescribed within the project Specifications and WSDOT Standard Specifications 2016. Assumptions: It is assumed that day to day coordination of testing services will be by the inspector. The Consultant shall assist with evaluation of any deficiencies noted. 3.3 Substantial Completion: Upon substantial completion of work, coordinate with the City and other affected agencies, to perform a project inspection and develop a comprehensive list of deficiencies or 'punchlist' of items to be completed. A punchlist and Certificate of Substantial Completion will be prepared by the Consultant and issued by the City. Deliverables • Punch List, Certificate of Substantial Completion • Review test reports for compliance I -w 11-9m to 3.4 Document Control: Original documentation will be housed at the Consultant's office, and filed in accordance with standard filing protocol to meet City Requirements. A copy of working files will be maintained in the field office. Document Control also consists of preparing Final Project Reports for City acceptance and includes: ■ Final Estimate (Approving Authority File) ■ Final Records as identified in WSDOT LAG (Approving Authority File) ■ Record of Material Samples and Tests ■ Materials Certification ■ Affidavit of Wages Paid ■ Release for the Protection of Property Owners and General Contractor 3.5 Plan Interpretations: Provide technical interpretations of the drawings, specifications, and contract documents, and evaluate requested deviations from the approved design or specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or budget changes. 3.6 Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis. 3.7 Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for conformance with the contract documents. 3.8 Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data per WSDOT LAG Requirements. S 144th Street — Phase It Supp 7— Construction Services 4 of 7 KPG February 24, 2017 75 EXHIBIT A-7 3 3.9 Monthly Pay Requests: Assist City with monthly requests for payment, review with the City and contractor and approve, as pen-nitted. Utilize City provided format for pay estimates, or Consultant format. The Utilities to provide quantities for payment for work associated with Utility Schedules. 3.10 Certified Payroll: Process and track all certified payroll per WSDOT Highways & Local Program Requirements. This includes verifying 30% of all payrolls submitted and tracking payroll each week. Payroll and payroll logs will adhere to WSDOT LAG requirements. 3.11 Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. 3.12 Subcontractor Documentation: Process / approve all required subcontractor documentation per WSDOT Highways & Local Program Requirements. This includes checking System Award Management System (SAMS), verifying OM/WBE, verifying business licensing, reviewing insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into WSDOT's subcontractor logs. C. SUBMITTAL/RFI PROCESSING 3.13 Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the City for their review and approval. Submittals shall be logged and tracked. 3.14 Request for Information (RFI): Review and respond to BFI's. BFI's shall be logged and tracked. 3.15 Record of Materials (ROM): With assistance from the inspector, utilize and maintain the ROM according to WSDOT Highways & Local Program Requirements. The ROM will track all of the materials delivered to the site including manufacturer/supplier, approved RAM's, QPL items, material compliance documentation, and all other required documentation. Deliverables • Submittal log • RFI Log • Completed Record of Material for Material Certification D. CHANGE MANAGEMENT 3.16 Change Orders: Develop change orders per Highway & Local Programs Guidelines and City Standards, provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project. A total of 40 hours have been included in the cost for services. Each change order will be executed in accordance with WSDOT Local Agency Guidelines and City Standards, and contain the following: • Change order • Independent Cost Estimate • Time Impact Analysis • Contractor's Pricing • Verbal Approval Memo • Change Order Checklist (LAG Manual) S 144th Street — Phase // 76 Supp 7— Construction Services 5 of 7 KPG February 24, 2017 EXHIBIT A-7 • Change Order Request Form • Back up documentation 3.17 Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule. 3.18 Force Account: The inspector will track contractor force account labor, equipment and materials. Provide payment according to WSDOT requirements. All force account calculations will be verified by the engineer and double checked by the documentation specialist per WSDOT LAG Manual. Deliverables • Change Order(s) • Case Management Log • RF1 Log • Minor Change Order(s) • Force Account Records TASK 4 — CLOSEOUT / RECORD DRAWING SERVICES 4.1 Record Drawings: Review record drawings prepared by the Contractor, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with inspection information. The Consultant will prepare record drawings in AL1toCAD format based on construction records provided by the Contractor. Electronic and full size mylar record drawings will be provided to the City. 4.2 Punchlist oversight: Attend final walk through review with City staff. Field observation of punchlist items will be by the City. 4.3 Physical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that City and/or Utilities accept the project. Field observation of punchlist items will be by the City if Consultant budget is no longer available. 4.4 Project Closeout: Transfer all project documents to the City for permanent storage. • Meeting agendas and notes • Monthly Pay Estimates • WSDOT Reporting • Subcontractor Packets • Physical Completion Letter • Final Project Documents S 1441h Street — Phase // Supp 7— Construction Services 6 of 7 KPH February 24, 2017 77 EXHIBIT A-7 ADDITIONAL SERVICES The services described under this task, and any other additional services requested by the City, will be performed only when authorized by the City. Authorization to perform additional services will be in the form of a supplement to this agreement, specifying the work to be performed, and basis of payment. • Provide any additional services resulting from changes in scope or design of the project. changes Changes include, but are not limited to, es in size, complexity, the schedule, character of C) C, construction, or method of financing. • Provide claims analysis and assistance in resolving claims that are protracted in nature and beyond the scope of the change order process described herein. • Media Relations: Produce and distribute periodic press releases at key milestones about the project and its progress. Meet with press to help develop stories about the project. • Other activities deemed necessary by the City. 111. TO BE PROVIDED BY CITY: 1. Postage to be provided by the City for any mass mailings. S 144th Street — Phase // KPG 78 Supp 7— Construction Services 7 of 7 February 24, 2017 21,569.58 HOUR AND FEE ESTIMATE Project: City of Tukwila S 144th Street Phase I1 Supplement No. 7 - CM Services EXHIBIT B -7 KPG • Architecture • Landscape Architecture ♦ Civil Engineering • 1 - Management, Coordination, Administration (Estimated duration 29 weeks) Weekly level of effort by Classification 4 0 0 0 0 2 Preconstruction Budget Estimate 116 0 0 0 0 0 0 0 58 2 - Preconstruction Services (Estimated duration 2 weeks) Weekly level of effort by Classification 20 0 12 0 24 Preconstruction Budget Estimate 40 0 0 ! 24 0 0 0 48 3 - Construction Services (Estimated duration 25 weeks) 0 $ 12,975.81 Weekly level of effort by Classification Inspection (17weeks) 16 0 16 0 40 24 0 Construction Period Budget Estimate 400 0 0 400 0 680 25 600 0 4 - Closeout/Record Dwg Services (Estimated duration 2 weeks) Weekly level of effort by Classification 16 225,321.50 16 24 40 24 Closeout / Record Dwg Budget Estimate 32 0 0 32 48 80 0 48 0 24,121.85 21 Reimbursables & Subconsultants Material Testing / Geotechnical Allowance $ Construction Vehicle $ Miscellaneous - Mileage, Repro, Field Supplies $ 15,000.00 1,000.00 u 00.1 ludget ,299;98 2/28/2017