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Home My WebLink AboutREG 2017-04-17 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ REGULAR MEETING ❖ Allan Ekberg, Mayor Counci /members: • :- Joe Duffie • :- Verna Seal David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn Dennis Robertson, Council President Kate Kruller • :- Thomas McLeod Monday, April 17, 2017; 7:00 PM • Ord #2535 • Res #1907 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL Southcenter tourism branding update: Pg.1 PRESENTATIONS 1. Tukwila Brand Fieldwork Report. Bill Baker, Total Destination Marketing. 2. Tukwila residents' image of the City. Matthew Stone, PhD, Global Postmark 3. Puget Sound residents' brand perceptions of Tukwila - Southcenter. Matthew Stone, PhD, Global Postmark. 3. PROCLAMATIONS a. A proclamation recognizing "Earth Day." Pg.115 b. A proclamation recognizing 'National Volunteer Week." Pg.117 4. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 5. CONSENT a. Approval of Minutes: 3/20/17 (Regular); 4/3/17 (Regular) AGENDA b. Approval of Vouchers c. An ordinance amending Ordinance No. 2509 §5 to update the Pg.119 membership structure of the Public Safety Bond Financial Oversight Committee. [Reviewed and forwarded to Consent by the Finance Committee on 414117] d. Authorize the Mayor to sign a contract with Otak, Inc., to design the P9.129 Riverton Creek Flapgate Removal Project, in the amount of $105,363.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 4111117 J 6. UNFINISHED Authorize the Mayor to sign a contract with Weinstein A +U for Pg.159 BUSINESS architectural and engineering design services for three fire stations as part of the Public Safety Plan, in the amount of $2,089,717.00. 7. NEW BUSINESS S. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report and 2017 -2018 Work Plan and Pg.161 1st Quarter Accomplishments d. City Attorney e. Council Analyst 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetincis are audio video taped available at www.tukwilawa. ov HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS 111ifialc Meeting Dale Prepared by Mayor e 21V Council review ew 04/17/17 BM ITEM NO. K, STAFF SPONSOR: B. MILES 4/17/17 ,V, � I�Ni),\ Day Marketing Update Cxrr(-,olzY Z Discussion Al g Dale 04117117 ❑ Motion Altg Date ❑ Resolution Alg Dale ❑ Ordinance A 1tg Dale ❑Bid 1x3vard Altg Dale ❑ Public Hearing Ali ,g Data ❑ Other Altg Date SPONSOR ❑ Coun(-il ❑Mq);or ❑111Z ❑DCD ❑.1-I'Mance E] Fire ❑'T)' 0 P&1 ❑Police ❑PIF ❑Courl SPONSOR'S In December of 2016, the City Council authorized the Mayor to sign an agreement with Bill Baker, with Total Destination Marketing, to assist the City in developing a compelling brand for the Southcenter area of the City, targeted to people within 50 miles of the City who would visit for the day ("day visitors"). The overall goal of the project is to bring more visitors to the City and drive more revenue to area businesses. The City has completed several research projects and will present the findings to the City Council. R1 VII:W7:1� 13Y ❑ C.O.W. mtg. ❑ C DN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE,": N/A COMMFITEE, CHAIR: N/A RECOMMENDATIONS: SP0NSM/ADN1JN. Mayor's Office/Economic Development N/A COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: N/A Comments: NIA MTG. DATE RECORD OF COUNCIL ACTION 12/05/16 City Council approved agreement with Total Destination Marketing. 1/09/17 City Council briefed on branding and branding process for Southcenter/Tukwila. MTG. DATE ATTACHMENTS 4/17/17 PLEASE BRING BINDERS ENTITED "DAY MARKETING UPDATE," DATED APRIL 11, 2017. Powerpoint presentation 2 f Tukwila ity Image Re a Brand Strate -P 01 Total De tin _eacier n ion cce Br et in Portland -based Specialists in place positioning, branding and marketing Clients - Small communities to nations Bill Baker Team Leader Matthew Stone Research Director DESTINATI p BRANDING SMALL CITIES amazon.co 0) —.4 Branding Process 1 -== Assessment and Audit Action and Afterwards Analysis and Advantage Adoption and Additudes Alignment Activation Articulate 03 co Actions to Date ▪ Desk research ▪ Destination Assessment ▪ Interviews (40 +) ▪ Workshops (2) Tukwila Image Survey - Residents n174 Perceptions Research (n1,400) First meeting of Brand Advisory Committee Assessment and Audit O Tukwila Destination Assessment M Destination Assessment Process Conducted by Bruce Dickson and other team members Input from online comments, interviews, workshops and surveys Bruce spent three days in the city being an objective `customer' of Tukwila Identify where improvements can be made Destination Strengths ✓ Getting There: Rated Excellent - access, multi transport options, free parking, less stressful ✓ Attractions &t Activities: Rated Excellent - Shopping District, Museum of Flight, Family fun ✓ Family Entertainment: Rated Excellent - iFLY, Family Fun Center, Round 1, etc - emerging competitive edge ✓ Racial and Ethnic Diversity: High recognition / support from locals, few visitor experiences, limited cultural expression - conduct a cultural audit of community a) Needs Improvement ✓ Placemaking: Street vibrancy, banners, flower baskets, public art ✓ Community -based Market: No farmer's, community or craft market ✓ Public Events Venues: Need for public gathering places for events of all sizes in Shopping District ✓ Tukwila Pond: Many interviewed support development of Pond as green space and gathering place ✓ Pedestrian Street: Dedicated to outdoor dining, bars, entertainment, playgrounds, and open space for small events, opportunity for independent ethnic restaurants 03 Questions? N O Study 1 Puget Sound Residents' Brand Perceptions of Tukwila & Southcenter Puget Sound residents 18+ years old 1 ,484 responses N N Familiarity with Tukwila SOMEWHAT FAMILIAR d f knuvi = -- U r knu n ng Twice as many are "VERY FAMILIAR" with Southcenter Shopping District N Crime First Thing that Comes to Mind Tukwila Near:drpor Far Away Far A op n tenter Casino' Far Away t sraarway t ter all ° _ Airport Near Airport tea- w_ South Near Air N 01 u Sout V ay Aw Suburb u cent r ce t Southcenter Mall Poo Airpoi Crime Shopping IL ail Crime 1 1 all • 1 _ Casiir dear Air_ porter • Sr=I\ outh a \ \\ \\ semtivitor .,‘,,, SGpi h i IU iI - South South M urb: sin Suburb Crime A • A Far Away N a) First Thing that Comes to Mind Southcenter cf f he Mali _ r r , taurants t Restaurants Far Away ar Away 1 arEv Traf rrom Noidstr Gr- e Movie Theater ghal 1 —ots tores M=..,. lall Crowded MS 0 arores a, 1 63% associated Southcenter with Tukwila N op 33% HAVE A POSITIV EXPECTATION OF VISITIN TUKWILA EUTR EXPECTATION HAVE A NEGATIV EXPECTATIO CO O Impressions of Tukwila Percentage who Agree with Each Statement: "Tukwila Is..." Tolerant & Welcoming Friendly Easy to Get to Affordable 0 20 40 6o 8o 100 Disagree Neutral Taal. Destination Marketing W N Likelihood to Recommend Tukwila As a Place to Live As a Place to Work As a Place to Visit Percentage who are Likely to 0 20 40 6o 8o 100 Unlikely Neutral Likely CO As a place to live, Tukwila is most recommended for racial & ethnic minorities Tukwila was not recommended for most populations as a place to live Large number of "neutral" responses co a) Tukwila is highly recommended as place to go shoppi Tukwila is not recommended as place for families with children to visit p ace o - - - e & make frien • s A place to enjoy nightlife, clubs & ba • m \� \:'7[ mi\ ■ ..\ \� E 1 ° O Southcenter's Top Perceived Leisure Assets Variety of shopping Variety of restaurants Affordable shopping High quality /upscale shopping N Southcenter i much better t Downtown S } �� R 6gc �.�. .» e CONVENIENT TO VISIT E ■ Downtown Seattle i Much B A PLACE T 1 U LTI - C U LT U RA L Southcenter is much better than Downtown Bellevue CONVENIENT TO VISIT A PLACE THAT IS MULTI - CULTURAL • Downtown Bellevue is much better FAMILY - FRIENDLY ACTIVITIES a) They also compared Tukwila more favorably to other cities op Expectation of Tukwila 9 yo Less than 15% negative for all groups 01 O Impressions of Tukwila Percentage who Agree with Each Statement: "Tukwila Is..." Tolerant & Welcoming Friendly 6A Familiar with Tukwila N Somewhat Familiar • Not Familiar A Safe Place to Visit 01 N Likelihood to Recommend Tukwila Percentage who are Likely to As a Place to Live As a Place to Work Familiar with Tukwila ® Somewhat Familiar • Not Familiar As a Place to Visit 01 Likelihood to Recommend Southcenter for Leisure Percentage who are Likely to Recommend To Go Shopping To Go Out to Eat Familiar with Tukwila ® Somewhat Familiar • Not Familiar Cr a) Tended to have They also compared Tukwila more favorably to other cities 01 03 Expectation of Tukwila r'E eneration X a) O Impressions of Tukwila Percentage who Agree with Each Statement: "Tukwila Is..." 39 38 38 Tolerant & Welcoming Friendly A Safe Place to Visit Boomers • Gen X • MiHennials A Good Place for People Like Me _AP a) N Likelihood to Recommend Southcenter for Leisure Percentage who are Likely to Recommend 67 To Go Shopping To Go Out to Eat To Meet Friends To For Couples to Visit "Hang Out" Boomers • Gen X • Millennials a) More MiIIenniaIs & Generation X have visited Southcenter recently MiIIenniaIs tend to stay longer when visiting Southcenter a) a) Tended to have J Nearby Suburba ;Tended have Im • ressions LL More Negative Impressions a) a) Expectation of Tukwila Lots „ `n,. era s" MI in Near Suburb • 47% Positive 8% Negative 11% Negative v O Respondents did not indicate a simple answer to branding Tukwila as a destination v N Preferred name for Southcenter as a place to visit TU KWI LA-SOUTHCEN SOUTHCENTE ALL Respondents Familiar with Tukwila only W 13% v Preferred name for Southcenter as a place to visit M I LLE N N IALS 01 Tukwila 30% Tukwila- Southc Southcenter 3 Tukwila 29% Tukwila- Southc v a) Questions? v 03 Study 2 Tukwila Residents' Image of Their City Tukwila residents 18+ years old 173 responses op O Positive impressions of Tukwila outweighed negative impressions Still a large amount of people who are "neutral" op N Quality of Life & City Services Percentage who Rate Each Statement (Poor to Excellent) Overall quality of life in Tukwila Overall appearance and aesthetics 1 Poor 2 3 4 5 Excellent op Quality of Life & City Services Percentage who Rate Each Statement (Poor to Excellent) Overall quality of parks, greenways, & Overall quality of police protection trails w1 Poor 2 3 4 5 Excellent a) a) Quality of Life & City Services Positive Scores O Overall appearance & aesthetics 51 % positive Overall quality of community events & festivals 47 % positive Availability of affordable housing 39 % positive op op Attitudes Toward Tukwila Percentage who Agree with Each Statement 31 I am proud to live in Tukwila Tukwila is a good place for people like me ® 1 Strongly Disagree 2 � 3 • 4 • 5 Strongly Agree CO O 57% think Tukwila has improved as a place to live in past 5 years (22% disagree) CO N Residents feel mixed about safety 55% feel safe while shopping in Tukwila /Southcenter at night 39% feel safe walking in their neighborhoods at night CO Net Likelihood Score Likely to Reco end Tuk a as a Place to Live minus Unlikely to Reco end equals NET LIKELIHOOD SCORE CO a) Likelihood to Recommend Tukwila AS A PLACE TO LIVE A PLACE TO WORK ssss"1"1"1cssss"1": _s e CO ii 03 Likelihood to Recommend Tukwila as a Place to Live FOR RACIAL & ETHNIC MINORITIES FOR GAY / LESBIAN INDIVIDUALS + {7 .2 3 O O Likelihood to Recommend Tukwila as a Place to Live FOR YOUNG ADULTS without CHILDREN FOR SENIORS +22 17 O N Shopping & dining were the top leisure recommendations for Tukwila Likelihood to Recommend Tukwila for Leisure Activities A place to go shopping A place to go out to eat A place to enjoy parks, trails, & outdoors A place with family friendly activities A place to meet people & make friends A place to enjoy nightlife, clubs & bars 41) ED O a) Tukwila residents have a much better impression of Tukwila than other Puget Sound residents O O Comparing Tukwila Resident Perceptions to Metro Area Residents Percentage "likely" to recommend Tukwila as 51 A place to live A place to work IN Tukwila Residents Metro Area Residents A place to start a business Likelihood to Recommend Tukwila 1-t N 114 Office of the Mayor City of Tukwila, Washington PROCLAMATION VMEREAS, o healthy environment through recycling, waste reduction and thoughtful use of resources ia the foundation ofo good society and ie critical tothe future of Tukwila and the world utlarge; and VMEREAS, Tukwila can help to preserve environmental integrity and can help build a healthier society by addressing issues such as transportation alternatives, energy usage and waste prevention; and Tukwila iau part of the Puget Sound region that prides itself on the beauty of its landscape and clean waters; and V00EREAS, Tukwila can help promote positive public land management protecting its resources for the future enjoyment ofiteoitizmua; and VMEREAS, Earth Day offers citizens and governments alike an opportunity to work toward building a healthier uudo&auuruuvirnuouwot; NOW THEREFORE, 1, Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim April 22, 2017: Earth Day in the City of Tukwila and encourage all citizens to join me bo recognizing tbie special observance. Presented this 17th day of April, 2017. Allan Ekberg, �Uayor 116 ILA, N, Office of the Mayor 110 City of Tukwila, Washington 2 d PROCLAMATION WHEREAS, the City of Tukwila has a long tradition of volunteerism that has continuously enhanced the quality of life within the community; and WHEREAS, the entire community can inspire, equip and mobilize people to take action that changes the world; and WHEREAS, local community service opportunities are available through the City of Tukwila, the faith community, public and private schools, businesses, civic organizations and community groups; and WHEREAS, the giving of oneself in service to another empowers the giver and the recipient; and WHEREAS, experience teaches us that government by itself cannot solve all of our nation's social problems; and WHEREAS, during 2015 volunteers donated more than 81600 hours to City sponsored projects; and WHEREAS, by volunteering and recognizing those who serve, we can come together to make a difference; and WHEREAS, volunteers are vital to our future as the city of opportunity and the community of choice; NOW THEREFORE, 1, Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim April 23-29, 2017: National Volunteer Week in the City of Tukwila and encourage all citizens to recognize the outstanding volunteer spirit that exists in our community. Presented this 17th day of April, 2017. Allan Ekberg /Mayor 117 118 COUNCIL uNcm AGENDA SYNOPSIS ----- ------------------------ - - -- -1 n ilia Is yWeefili ,g Dale Prepared l YVayor's revi w Council nwienv 04/17/17 LH ITEMNO. 5.C. 119 STAFFSPONSOR: LAUREL HUMPHREY ORIGINAL A(,FNDA Dxn;': 4/17/17 1,'NDA An ordinance regarding the membership of the Public Safety Bond Financial Oversight Committee. CxIt"'(;o1z�' F-1 Discussion M(g Date ❑ Motion IV/ 'g Dale ❑ Resolution Al,�, Dale Ordinance Aft Dale 4117117 '9 ❑ Bid .,fivard M�g Date ❑ Public Hearing Af/ g Dale [:] 01ber Altg Dale SPONSOR ❑Council ❑ywayor ❑111R ❑1)(1) Olinance ❑V,'ire ❑7:S' ❑1)6--'R ❑Police ❑I)IV' ❑C'ourl SPONSOR'S The proposed ordinance would ensure that membership of the Public Safety Bond Financial Oversight Committee is consistent across all legislative documents. The makeup of the Committee as directed by Council is five members including two residents, two from the business community, and one at-large who could be from the residential, business or nonprofit community. R i,"N, j j Wi ? i) BY ❑ C.O.W. mtg. ❑ CDN Comm Finance Comm. F-1 Public Safety Comm. ❑Trans &Infrastructure F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. I)A'1'1-,,: 3/21&4/4 COIF MITFEE C1 IAIR: SEAL RECOMMENDATIONS: SP()NS0jz/Ai),\i1N. COMMITIT'll," Unanimous Approval; Forward to Regular Meeting Consent COST IMPACT / FUND SOURCE F'XPI?NDITURI,! Rl;'( ullo,'D AmOUNi, BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/17/17 MTG. DATE ATTACHMENTS 4/17/17 Informational Memorandum dated 3/9/17 Ordinance in Draft Form Minutes from the Finance Committee meeting of 3/21/17 & 4/4/17 119 120 City of Tukwila Allan Ekberg, Mayor TO: Finance Committee FROM: Laurel Humphrey, Council Analyst [[: Mayor Ekberg DATE: March 9,2017 (Updated following March 21 Finance Committee meeting) SUBJECT: Ordinance amending Public Safety Bond Financial Oversight Committee ISSUE The proposed ordinance would ensure that membership of the Public Safety Bond Financial Oversight Committee is consistent across all legislative documents. DISCUSSION Ordinance 2509, passed on August 1, 2016, placed the Public Safety Bond Measure on the November 2016 ballot and provided for the appointment of a Financial Oversight Committee. The ordinance specified that the Financial Oversight Committee would include five members comprising two residents, two members of the business community, and one member from a nonprofit located in Tukwila. That ordinance also gave Council the authority to "prescribe by ordinance or resolution such other rules ne|atingtothe appointment process and the operation 0f the Financial Oversight Committee 3S shall be necessary oroppropriate." Resolution 1892, passed on October 3, 2016, adopted a formal Charter that outlined a framework for the Financial Oversight Committee in greater clet ail. At that time, the Council decided that the Committee should include five members comprising two residents, two members from the business community, and one "at-large" member who could be from the residential, business, or nonprofit The City Attorney recommends amending the original onjinancetoensurethataUleoslative documents pertaining to the Financial Oversight Committee are consistent. Staff recommends making the language in the ordinance as general as possible in the event that future changes are desired byCouncil. |f so, the Charter will be amended and the ordinance wilt not need tVberevisited. NOT the Pro-ject are expended, unless earlier disbanded by a ma-iority vote of the City Council. RECOMMENDATION Staff recommends that the Finance Committee forward the draft ordinance to the April 17., 20173 Regular Consent Agenda with a recommendation to approve. ATTACHMENTS * Draft ordinance 122 T AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2509 §5, TO UPDATE THE MEMBERSHIP STRUCTURE OF THE PUBLIC SAFETY BOND FINANCIAL OVERSIGHT COMMITTEE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Ordinance No. 2509 placed a measure on the November 8, 2016 General Election ballot proposing to issue general obligation bonds for the City of Tukwila Public Safety Plan and establishing a proposed framework for a Public Safety Bond Financial Oversight Committee; and WHEREAS, Resolution No. 1892 adopted a Charter for the Public Safety Bond Financial Oversight Committee that included a modification to the Committee makeup; and WHEREAS, qualified voters of Tukwila approved Proposition No. 1 at the November 8, 2016, General Election; and WHEREAS, the City Council desires to ensure consistency across all legislative documents that reference the Public Safety Bond Financial Oversight Committee; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Except as amended by this ordinance, all other provisions of Ordinance No. 2509 shall remain in full force and effect, and all actions taken at any time prior to the effective date of this ordinance that are consistent with Ordinance No. 2509 as so amended, are hereby ratified and confirmed in all respects. Section 2. Ordinance No. 2509 §5 Amended. Section 5 of Ordinance No. 2509 is hereby amended to read as follows: A. If the ballot proposition submitted by this ordinance is approved by the qualified voters of Tukwila, a Financial Oversight Committee shall be appointed by the City Council within six months following approval. The Financial Oversight Committee shall consist of a minimum of five members and shall continue in existencefor the eGonGmiG life of the Proje until all bonds related to the Proiect are issued sued _unless earlier disbanded bv a ma*oritv vote of the Cif Council. GOMpFising two residents, two members from the busine W: Word Processing\Ordinances\Bond Financial Oversight Cmte membership structure strike-thru 4-10-17.doc LH:bjs Page 1 of 2 123 a&.,A! ACEZI -i-SrHAAA�11ni "'nalss, n r*.11%n nrafif i-& +�Vl= (411 T!&,= +,nr-&&, for earah member uaq of the FinanGial Oversight Committee be two appointment Hr%iA.i&x ieri n eAva r �rnxqn et6 shall years-. +,mr-sire awn rn"a!nw! f nv,a' r FinanGial Oversight Committee ... 411 inally be appointed for three thereafter v*All years and aN �s,n fax 1k,#t.&, x/nnrc T�rn Mwnwninl *xinrciw�a,+ :AA-- _L__11 B. The Financial Oversight Committee shall review the allocation of bond proceeds and progress on achieving the purposes of this proposition, and shall report at least semi- annually to the City Council on the same. The annual report shall be filed in paper and electronic form with the City Clerk. The Financial Oversight Committee may elect officers and establish rules of procedure. Financial Oversight Committee members shall serve without compensation and may be removed by the City Council following absence without cause from two or more meetings. The City Council may prescribe by ordinance or resolution such other rules relating to the appointment process and the operation of the Financial Oversight Committee as shall be necessary or appropriate. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk A" Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinances\Bond Financial Oversight Cmte membership structure strike-thru 4-10-17.doc LH:bjs Page 2 of 2 124 City of Tukwila Citv Council Finance Committee Meeting Minutes MDr[h22'2Ol7-5:30p.nn.-HoZelnut Conference Room, [itvH011 [ounci|nnennbers: Verna Seat, Chair; Kathy HVuganjy, Thomas McLeod Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Jay Wittwer, Laurel Humphrey CALLTOORDER: Chair Sea[ ca [led the meeting to order at 5:30 p.m. 18. BUSUNESSAGENDA A. Ordinance: Updating Structure of Public Safety Bond Financial Oversight Committee Staff is seeking Council approval of an ordinance that would amend Ordinance 2509 to make specifications about the makeup of the Public Safety Bond Financial Oversight [nnonOitte2 more general. The original ordinance specified that the Committee would include five rnenobeo comprising two residents' two members of the business community, and one �~ member from a nonprofit located in Tukwila. The Council later adopted a Charter for the Committee by Resolution 1892 that specified five members comprising two residents, two members from the business [Orn[nUnitV' and one "at-large" member who could be from the residential, business or nonprofit category. The proposed ordinance specifies only "at least five members" so that if future changes are desired by Council or necessitated by circumstance, only the Charter will need to be amended. This wilt also eliminate the inconsistency across the legislative documents. The Committee agreed with the proposed change but requested that staff seek legal advice regarding the definition of "the economic life of the Project" regarding the Financial Oversight Committee's duration. RETURN TO COMMITTEE. B. Applications for the Public Safety Bond Financial Oversight Committee The City Council is seeking t0 appoint membership of the Public Safety Bond Financial Oversight Committee as authorized b» Ordinance 35O9 and Resolution 1892. The Charter provides for a committee of five members including two residents, two OneOob8[3 from the business community and one at-large member. The Committee reviewed the ten applications received by the City and unanimously recommended the following individuals: Jun Castillo (»23ident)' Sean Goode /r95ident\' Jessica Jervvah9Sident\' Andy Reisvvig(bUSineS3), and Randy Copien(business).UNANIMOUS APPROVAL. FORWARD TO MARCH 27,2017 COMMITTEE OF THE WHOLE. C. 2016 General Fund Preliminary Results Staff updated the Committee OD the preliminary 20I6 AOOU3[ Rn3D[i8l Report which summarizes the general state Of the General Fund. Preliminary results reveal 3 positive General Fund impact 0f$462 thousand, revenues 0f$58.9 million, and expenditures of $58.5 million. DISCUSSION ONLY. 126 FINANCE COMMITTEE Meeting Minutes City Council Finance Committee April 4,2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Counci[members: Verna Sea[, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Peggy McCarthy, Vicky Cartsen, Stephanie Brown, Erika Eddins, Cyndy Knighton, Anthony Murrietta, Laurel Humphrey CALL TO ORDER: Chair Seat called the meeting to order at 5:30 p.m. I. PRESENTATIONS 11. BUSINESSAGENDA A. Ordinance: Updating Structure of Public Safety Bond Financial Oversight Committee Staff is seeking Council approval of an ordinance that would amend Ordinance 2509 to make specifications about the makeup of the Public Safety Bond Financial Oversight Committee more general. The original ordinance specified that the Committee would include five members comprising two residents, two members of the business community, and one member from a nonprofit located in Tukwila. The Council later adopted a Charter for the Committee by Resolution 1892 that specified five members comprising two residents, two members from the business community, and one "at-large" member who could be from the residential, business or nonprofit category. The proposed ordinance specifies only "at least five members" so that if future changes are desired by Council or necessitated by circumstance, only the Charter will need to be amended. As requested at the last Committee meeting, staff returned with City Attorney advice about how to better define "economic life of the Project" with regard to the Committee's duration. Councilmembers discussed the provided options and directed staff to amend the draft ordinance by replacing "for the economic life of the Project" with "until all bonds related to the Project are issued, unless earlier disbanded by a majority vote of the City Council." UNANIMOUS APPROVAL. FORWARD TO APRIL 17, 2017 REGULAR CONSENTAGENDA. B. Employee Compensation Policy Staff provided the Committee with an assessment of the current employee compensation policy as outlined in Resolution 1796. Human Resources has found it to be useful for establishing compensation for non-represented employees and in collective bargaining as it provides clear direction for external market analysis and provides an objective framework. Challenges have typically been when benchmark positions are not available for comparison. INFORMATION ONLY. 127 128 COUNCIL AGENDA SYNOPSIS --------------------------------- 4nifials Aleefi,g Date Pre. ared by Mayor's rem . ex Council review 04/17/17 BG ❑ Reolufion Altg Dale F-1 Ordinance Altg Date ❑ Bid z1mard Altg Date ❑ Public Hearing Aftg Date EJ Olher A ltg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD E] Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ZPV SPONSOR'S Council is being asked to approve the design and permitting agreement with Otak, Inc. for SUMMARY the Riverton Creek Flapgate Removal Project. Otak was selected from four consulting firms. This project has a goal of restoring salmon access to Riverton Creek through the removal of culverts and flapgates at the mouth, which are currently a partial barrier to salmon migration. Council is being asked to approve Otak's consultant agreement for $105,363.00. KFAIIEW,"D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. F-1 Parks Comm. ❑ Planning Comm. DATE: 04/11/17 COMMIl-fEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/At),NiIN. -Public Works COMM Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Exi,i,'INDITUR I;' Rl,"QUIREA) AMOUNT BUDGETED APPROPRIATION REQUIRED $105,363.00 $108,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 108, 2017 CIP) Comments: MTG.DATEI RECORD OF COUNCIL ACTION 04/17/17 ITEM NO. 5.D. CAS NuNIBEIR: STAFF SPONSOR: BOB GIBERSON 04/17/17 Riverton Creek Flapgate Removal Project Design Agreement with Otak, Inc. CATF,GORY ❑ Difcuf.fion Aft ,g Date Z Motion All ,g Date 04117117 ❑ Reolufion Altg Dale F-1 Ordinance Altg Date ❑ Bid z1mard Altg Date ❑ Public Hearing Aftg Date EJ Olher A ltg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD E] Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ZPV SPONSOR'S Council is being asked to approve the design and permitting agreement with Otak, Inc. for SUMMARY the Riverton Creek Flapgate Removal Project. Otak was selected from four consulting firms. This project has a goal of restoring salmon access to Riverton Creek through the removal of culverts and flapgates at the mouth, which are currently a partial barrier to salmon migration. Council is being asked to approve Otak's consultant agreement for $105,363.00. KFAIIEW,"D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. F-1 Parks Comm. ❑ Planning Comm. DATE: 04/11/17 COMMIl-fEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/At),NiIN. -Public Works COMM Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Exi,i,'INDITUR I;' Rl,"QUIREA) AMOUNT BUDGETED APPROPRIATION REQUIRED $105,363.00 $108,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 108, 2017 CIP) Comments: MTG.DATEI RECORD OF COUNCIL ACTION 04/17/17 MTG. DATE ATTACHMENTS 04/17/17 Informational Memorandum dated 04/07/17 Location map 2017 CIP, page 108 Otak Consultant Agreement Minutes from the Transportation & Infrastructure Committee meeting of 4/11/17 129 130 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Committe FROM: Bob Giberson, Public Works Director, 7 BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: April 07, 2017 SUBJECT: Riverton Creek Flapgate Removal Project No. 99830103 Consultant Selection and Agreement ISSUE Approve OTAK, Inc. to design the Riverton Creek Flapgate Removal Project. BACKGROUND The Riverton Creek Flapgate Removal Project began in 1999 with the goal of restoring salmon access to Riverton Creek through the removal of culverts and flapgates at the mouth, which are a partial barrier to salmon migration. Early work included project feasibility and preliminary design plans, which could be used to apply for project grant funding. Now, with committed City funding and two grant applications pending approval, City staff would like to resume project design and permitting. DISCUSSION The current MRSC Consultant Roster was reviewed and four firms were short-listed to submit proposals. The firms were: DEA; Herrera; OTAK; and Parametrix. The proposals were reviewed and scored against stated criteria by a panel of three staff members. OTAK received the highest score and was selected as the firm that best met the project's requirements. OTAK was also recently contracted by the City to assist with the City's NPDES Phase 11 — Low Impact Development (LID) code update. FINANCIAL IMPACT After negotiations, OTAK will provide design and permitting services for the Riverton Creek Flapgate Removal Project for a fee of $105,363.00 and the 2017 CIP has $108,000.00 budgeted. There is also a 2016 Puget Sound Acquisition and Restoration (PSAR) grant awaiting a state appropriation of up to $551,070.00, which is anticipated to become available following the current legislative session. RECOMMENDATION Council is being asked to approve the design consultant agreement with OTAK, Inc. in the amount of $105,363.00 for the Riverton Creek Flapgate Removal Project and consider this item on the Consent Agenda at the April 17, 2017 Regular Meeting. Attachments: Location Map 2017 CIP, Page 108 Consultant Agreement WAPW Eng\PROJECTS\A- DR Projects\Riverton Flap Gate Removal (99830103 98-DR03)\Consuftant SelectiomPhase 2\scophg\1nfo Memo Otak PE 040717 gi SM.docx 131 132 j 3771 420 .0 va 4 QUM us on .14 amm IV-Mon VICINITY MAP NOT TOSCALE PROJECT SITE 133 CITY OFTUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Riverton Creek Flap Gate Removal Project No. 89831O3 EXPENSES R��d�p��|��s�.��o��c�� R|POON' install trail bridge over new channel, restore/revegetate 200 feet of creek channel and 450 ft. of pond shoreline, nom � Increase reeringhobi�andino�oaeOood refuge in |owerDuwaminh River. Improve JUSTIFICATION: ' fish access to Riverton Creek and enhance salmon rearing and resting area. Design at7U%comp|edonin2O11wbha Salmon Recovery Funding Board gmntof$42.5OO and $3O.UOU STATUS: ' from People for Puget Sound. Construction iu grant dependent. K8A|NT.|K8PACT: Expected to increase maintenance. 108 roposed grants indudeState & Federal habitat grants. Project used as mitigation for East Marginal Way COMMENT: ' Pipe Replacement Project and HPAContro|#1337O3-1 requires work 1obe completed by June 11.2O19. FINANCIAL Through Estimated /inSuuu'n) 2015 2016 2017 2018 201e 2020 2021 2022 BEYOND TOTAL EXPENSES Design 114 10 108 232 Const, Mgmt. 100 100 Construction 650 650 TOTAL EXPENSES 114 10 108 1 750 0 01 01 0 1 01 982 FUND SOURCES Awarded Grant 72 72 Proposed Grant 550 550 Mitigation Actual 0 Mitigation Expected 0 TOTAL SOURCES 114 10 108 750 0 0 0 01 0 982 1342m/r'20xu Capital Improvement Program 108 City of Tukwila Contract Number 82OOSnuthcenter Boulevard, Tukwila VVA981O8 CONSULTANT AGREEMENT FOR DESIGN & PERMITTING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, VVaohin0hon, hereinafter referred tO8S "the Citv"' and OTAK' hereinafter referred tooa "the {}UDSVbant". in consideration of the mutual benefits, terms, and conditions hereinafter specified. Proiect Designation. The Consultant is retained by the City to perform design and permitting services in connection with the project titled RivertVn Creek F|8pg8t8 Removal Scope of Services. The Consultant agrees to perform the services, identified on Exhibit ^A" attached hereto, including the provision of all labor, [ngLeho|s. equipment and supplies. 3. This Agreement shall be in full force and effect for a period commencing upon execution and ending within 305 calendar days, un|aoS sooner terminated under the provisions hereinafter specified. VVOrh under this Agreement shall commence upon written notice by the City to the Consultant to proceed. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit ^B^ attached hereto, provided that the total amount of payment to the Consultant shall not exceed $105.363.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion Of the project completed to date. Such vouchers will be Checked by the City and' upon approval thenaOf, payment shall be made tO the Consultant |n the amount approved. C. Final payment of any balance due the Consultant of the total contract pho8 earned will be mode promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Poynlerd as provided in this section oh8U he full compensation for work oerfonned, services r8ndened, and for all mateha|n. supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept 8v8i|ob|0 for inspection by representatives of the City and the state of Washington for period of three (3) yaonS after hOR| payments. Copies ShgU be made available upon 5. Ownership and Use of Documents. All donunlents, dravvngo, specifications and other nn3tmh8|S produced by the Consultant in connection with the services rendered under this Agreement Gho|| be the property of the City whether the project for which they are made is executed or OU1. The Consultant shall be permitted to retain C0piea, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant Sho|| not be responsible for any use of the said documents, dravvingS. specifications or other materials by the City on any project other than the project speoifi8dinthisAgr8enoent. O. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully ObSen/a and comply with all federal, state, and |ooe| |ovvs. ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend. indemnify and hold the City, its officers, 0ffin|o|S, employees and volunteers hgrnn|8SS from any and all C|8inls, injuries, damages, losses or suits including attorney fees, arising out OfOrresulting from the a[tS, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused hy the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCVV 4.24.115' UleO, in the event Of liability for damages arising out ofbodily injury to p8rSVne or dGnnayeS to property caused by or r8SU|Ung from the concurrent negligence of the Consultant and the City, its OffioerS. Vffioi8|S' ennp|Oyeea, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCVV, S0|e|y for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. The Consultant shall pn]Cuns and maintain for the duration of the Agreement, insurance against doinne for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement She|| not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law orin equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance ofthe types and with the limits described below: CA revised :1-2Oa 1. Automobile LiabilitV insurance with a nnininnunn combined single limit for bodily injury and property damage of $1.000.000 per accident. Automobile Liability insurance shall cover all Uvvned, non-nvvned, hired and leased vehicles. Coverage ShoU be written on Insurance Services Office (ISO) form CA0OO1 or substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with |innh3 no less than $1,000,000 each occurrence, $2,000.000 general aggregate. Connnn8rCie| General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from pn3[niSea. Open8tiDns, independent contractors and personal injury and advertising injury. The City 3h8U be named GS an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. coverage as required by the Industrial Insurance laws Of the State ofWashington. 4. Professional Liability with limits no less than $1.000.000 per C|8inn and $1.000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial Gene/a| Liability insurance policies one t0 cont8in. Or be endorsed to contain that they shall be primary insurance with respect tOthe City. Any Insurance, ee|f-inSuronne, or insurance pool coverage maintained by the City shall be axoeSg of the Consultant's insurance and shall not be contributed Or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with e oVrnentA.K8. Best rating of not less than A:V||. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory Rnd0nsern8Dts, including but not necessarily limited to the additional insured endOrSenn8Dt, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates Of coverage and endorsements as required by this s8CdVn shall be delivered to the City within fifteen (15) days of execution 0f this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute 8 nnateh8| breach of contract, upon which the City nlay, after giving five business days' notice to the Consultant to oOrn8ot the breach, immediately terminate the contract or, at its diSCnetioO, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums sD expended tO be repaid t0 the City on d8nn8nd. or at the S0|e discretion of the City. offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an '.dependent contractor with neSp8[d to the services provided pursuant to this Agreement. Nothing in this Agna8nnen1 ShoU be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social aaourih/ or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. The Consultant vvonantsthathehomnoten�p|ovedor retained any company or pereon. other than a bonofide employee working an|8|y for the CoDSV|tnDt. to solicit 0r secure this contract, and that he has not paid 0r agreed to pay any COnnp8ny Or person, other than 8 bOnafide employee working oO|e|y for the C0nsu|t8nt, any hee, conDnniaSi0n, p8rCeOtage, brokerage fee' gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation Of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price Orconsideration, or otherwise recover, the full amount of such fee, COmDliSSioD' percentage, brokerage fee. gdt. or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the vv0[k performed by it under this t discriminate on the grounds of r8Ca. [8|ig|0n. Creed. Co|o[' national origin, -age, veteran Stotus, sex, sexual orientation, gender identity, marital statVe, pU|idn8| affiliation or the presence of any disability in the selection and retention of employees or procurement ofmaterials or supplies. Cx revised :1-20J Page 3 12. Assignment. The Consultant shall not sublet Or assign any of the services covered by this Agreement without the express written consent of the City. 13. VVoiv8[ by the City Of any provision of this Agreement or any time limitation provided for in this Agreement Sh8U not constitute a waiver of any other provision. 14. A. The City reserves the right to terminate this Agreement at any time bv giving ten (10 days written notice to the Consultant. B. In the event of the death of a nnembur, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to C0mp|8t8 the work under the terms of this AQr9emeDt, if requested to do so by the City. This section shall not be o bar to renegotiations of this Agreement between surviving members Uf the Consultant and the City, if the City sochooses. 15. This Agreement shall be subject to, and the Consultant shall at all tinn8S comply with, all applicable federal, State and |0co| |8vvs, ragu|adioOS, and rV|eS. including the provisions Of the {}Uv of Tukwila Municipal Code and ordinances of the City Of Tukwila. In the even[ any suit. arbitration, or other proceeding is instituted to enforce any term of this Agreenn0nt, the parties specifically understand and agree that venue shall be properly laid in King CVunh/, Washington. The prevailing p8dx in any such action shall be entitled to its attorney's fees and costs ofsuit. Venue for any action arising from 0[ related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. |f any term, condition or provision of this Agreement iadeclared void or unenforceable or |innK8d in its application or effect, such event shall not affect any Other provisions hereof and RU other provisions shall remain fully enforceable. The provisions of this AgF8enn8nt, which by their sense and context are reasonably intended to survive the COnnp|8h0n' expiration Or cancellation of this AgF8Snnent, shall survive termination Vf this Agreement. 17. Notices. Notices tO the City of Tukwila shall be sent to the following address: City Clerk {}ih/ of Tukwila O2OO8outhcenterBoulevard Tukvvi|o, WA 88188 Notices tu Consultant shall be sent to the following address: 11241 Willows Road NE Suite 2OO Redmond, WA 98052 18. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised : 1-203 Page DATED this CITY OF TUKWILA Allan Ekberg, Mayor City Clerk, Christy O'Flaherty Cx revised : 1e013 day of 2U CONSULTANT By: PhntedNa»le: -------- Title: Approved as to Form: Office of the City Attorney Page 140 Exhibit A - Scope of Work Riverton Creek Flapgate Removal Project City of Tukwila April 03, 2017 Otak Project No. 32740 Introduction and Background Tukwila has adopted policies to identify and restore habitat and ecological function along the Duwarmsh River where restoration can succeed with existing conditions and adjacent uses. The removal of flapgates and perched culverts at the outlet of Riverton Creek is a key opportunity to remove a fish barrier and re -open a historical stream outfall and restore rearing and migrating habitat C� adjacent to the Duwamish. For this project, the City is requesting Otak to finalize the design of the Riverton Creek Flap Gate Removal improvements initiated by a previous consultant working for the City. This will include taking the 75-percent design to final design and preparing construction documents, updating environmental assessment reports and technical supporting documents, and providing technical support to obtain permits. This project may also include construction support services. Based on our discussions with the City, the project will be accomplished in two phases — Phase 1 - Intake Review and Charter Meeting, Phase 2 - Permitting and Final Design. If construction support or other supplemental services are requested, a supplement will be submitted to add Phase 3 services. This scope of work describes activities within the first two phases — initially with broad terms, and then with specific tasks for each phase. Phase I —Intake Review and Charter Meeting The first step we will take is performing a detailed review of the 75-percent design including all reports and supporting documentation made available by the City. This review will include a field visit to assess the existing conditions and note any discrepancies from the data and descriptions from the 75-percent design which was performed from 2009-2011. The Intake Review will also include development of a simple Permitting Strategy Plan that identifies all regulatory requirements and design criteria for various agencies so that pertnitability of all project elements can be confirmed. After the Intake Review, we will facilitate a project Charter Meeting with Tukwila to assess how project challenges have been addressed as part of the completed existing design (75- C, I percent level) and what will need to be addressed by the Otak team. After the Charter Meeting has been completed, but prior to completion of Phase 1, Otak will review the scope of work for Phase 2 and, if required and authorized by the City, make any adjustments in the scope, schedule and budget for City review and contract processing. Upon completion of Phase 141 Exhibit /\-1 Scope ofWork Continued 1` u contract supplement will be prepared, if necessary, to carry the project into final Jes4zo and construction document preparation. {)tak win not proceed beyond Phase 1--Iotacc Review and C harter Meeting without authorization of the (,try. Phase 7—PprOlittin~ Permitting Final Design Iu phase 2,(}tuk will bring the 75-percent plans completed by another consultant up to a 100- percent complete construction documents, including plans, specifications, and construction cost estimate (PS&E). Project C . ^ The City will designate the project parameters aud design criteria. Reports and nkaun, to the cstcot feasible, shall hc developed 6o accordance with the latest edition and amendments uaof the date of the Notice to Proceed, nf the following- documents. Changes 6z any design standards or requirements after work has bcgun may result in Extra Work. City of Tukwila ^ Citvuflj�kn��Ju£cus�nctnrcI} i uodCononucdnoStuuducds201O ' ~ ° City uf Tukwila Development Guideline and Design and Construction Standards 0 City of Tukwila Comprehensive Plans, including Sewer, Water, Surface Water and Land Use King County * King County Surface Water Design Manual (KCSWDNI) 2016 Washington State Aquatic Habitat Guidelines Program • Stream }Lubitat Restoration Guidelines 2O|2 • Integrated Streambank Protection Guidelines 2002 Washington State Department of Fish and \A/N|ife (VV[>FW 0 Water Crossing Design Guidelines 2013 Washington State Department o{Transportation (VVS[JOT) • Washington State Department of Transportation Standard Specifications for Road, Bridge, and Municipal Construction (1\441-10) 2016 • Standard Plans for Road, Bridge, and Municipal CousczoctiooUy21-U1\ United States Department of Transportation, Federal Highway Administration(FHWA) ° Manual of Uniform Traffic Control Devices [Aue amended and approved 6vW5IJ(JI American Association of State Highway and Transportation Officials (AASHTO) (::\LJuczn\soaun\2kpp[)u1u\Locx)\Mlcz000 ozucy}ntecoct Files \Coutcut8ndook\ll|lI1/\P60\fVvcztoo Creek ;lan,utc Removal S(lWU4OJ17docx 2 Exhibit A-1 Scope oFWork Continued IJRf'D Bridge Design Specifications, yourdhEdition, 2U07 and the current Interims A Policy oo Geometric Design of and Streets, 5= 2004 11 1 Guide for the Development o[ Bicycle Facilities 1999 �r�i Schedule ,4 | ..~�<��//(�wU.e The preliminary project schedule will be developed upon notice to proceed for the project uud updated as changes occur. The anticipated major milestones are: Phase Milestone l Intake Review 1 Charter Meeting 1 5u6o6aai000�Toiot Aquatic Resource Permit Application 0z\QT\A\ 2 Preparation ofl0O'perccot Plans, Specifications, and Estimate The duration oF the reviews h, the City, `WSD()l�WDFW. Ecology, and the Corps uf gineers i En will 6o provided io the project schedule. Mutually agreeable changes to the project schedule, rvbctbcz initiated by the City or Otak, may be the basis for adjustments in the project budget. |tBF05 and Services to Be Furnished by the City The City will provide the following items and services to ()txk that will facilitate the engineering design and preparation nF the construction Jocnozmmt for work within the limits ofthe project. Duak is entitled to rely mx the accuracy and completeness ofthis and other data furnished and represented 6y the City and others, including but not limited to survey, and hydrologic and hydraulic analyses. • i\vxUob|c as-built drawings and information on other projects io the immediate vicinity. • TOPOgraphic survey needed for the project in AutoCAD format (2007 or compatible), includine, Field locates of utility markings, sensitive area delineation flags, potholes and boring locations. Included io the survey work provided by the City will bo any 6ut6ycoctryozunderwater surveying required for the project. • Boundary mapping including right-of-way determination and property 600s adjacent to project vicinity. • Final stamped and signed right-of-nnypluo'buxedoupropomedpzojcctnccdodctcruincd6ydhc Consultant. • Rights-of-entry upon all lands occcaxazy for the per6ort-nxncc of the n/uzk` including official notices to property owners and agencies. • Timely rcv6cn/e of()tuk submittals at the 000tuuUv ugrccJ upon 6mce set Dozd6 in the project schedule and the consolidation of all review comments by others onto one review set prior to return toOtak. Payment of all application reviews and/or permit fees. C:\Dmco\xusuo\Anpl)utu\Locu|\&{kzoeo Internet pOeo\Cou tent. Outlook \BDl1.\ P60\KivcrtouCzcck I'lopgate Removal SOW 040J17.Jocx 3 Exhibit A-1 Scope of Work Continued Compilation, reproduction, and distribution of Bid Documents to potential bidders and interested parties. Mailing list preparation and distribution cost for public notices. Advertisement for Bid PHASE I—INTAKE REVIEW AND CHARTER MEETING Task I — Project Management(Phases I and 2) 1.1 Project Management and Coordination Otak will manage contract issues, coordinate execution of the project, and meet periodically with the City project manager and City staff. Some of the tasks include: • Preparing a work plan. • Conducting a kickoff meeting at the beginning of the project. • Meeting with the City project manager and/or staff periodically. • Modify Phase 2 services of the project, if required and authorized by the City. 2-\ project work plan will be prepared and a kickoff meeting held at the start of the project to define project goals and design criteria, and to discuss project approach, process and schedule with the design team. A project schedule (MS Project) will be developed and maintained as part of this task. Otak's project manager will provide direction to the project team, including subconsultants, and conduct project coordination meetings with appropriate task leaders. The project manager will monitor the project planned budget versus actual progress and take corrective actions if necessary. Otak will prepare and submit monthly invoices and a brief progress report to reflect progress over the last billing period and anticipated activities over the next billing Period. 1.2 Quality Assurance/Quality Control (QA/QC) The project work will receive quality checks at appropriate junctures in the progress. Specifically, the design plans, cost estimates, technical memoranda, and reports will be reviewed by at least one senior design team member with knowledge of the subject matter and by Otak's Project Manager/ Principal in Charge. Assumptions: 1. Otak's Project Manager will meet face to face with the City Project Manager and or Project Engineer on as- needed basis. For budget purposes, Otak will assume four meetings, excluding kick-off meeting; one meeting will be held at Otak's office. Meeting time for the Project Manager and Principal In Charge is budgeted under this task. Meeting time for other design team members is budgeted under the tasks each works on. C:\ Users \susan \AppData \Local \Microsoft \Windows \Temporary Internet 144 Files \Content. Outlook\ IIH I l.AP60\Riverton Creek Flapgate Removal SOW 040317.docx 4 ].._.�'xlubit A-1 Scope of Work Continued 2. Internal project team coordination meetings will be held on a monthly basis during the project duration. These meetings will be in addition to the coordination meetings held with the City, but budgeted as part of the specific work tasks. 3. QA/QC will be required for review of plan sheets, specifications, cost estimates, and technical memoranda. Calculations for structures and hydrologic and hydraulic modeling are provided by Tukwila and are not included in this scope of set-vices, if need calculations will be provided as an additional service. 4. Phases 1 and 2 will be completed in three (3) months. Deliverables: 1. Monthly Invoices and Progress Reports. 2. Project Work Plan. 3. Meeting summary notes. Task 2 — Intake Review 2.1 Review Existing Data Otak will gather information pertinent to the project and review the base map prepared by the City for project use. Some of the tasks include the following: • Conduct a site visit to become familiar with the site conditions and take photographs, gather field measurements, and record observations. • Coordinate with the City to collect available information pertinent to the project, including the following documents prepared in association with the 75-percent plans: o Critical Areas Assessment for Riverton Creek Flap Gate Removal Project Riverton Creek Flap Gate Removal Hydraulic Analysis o Riverton Creek Flap Gate Removal Project- Flood Prevention Feasibility Study o Riverton Creek F lap Gate Removal Project- Preliminary Stream Enhancement Plan o Report- Geotechnical Engineering Services Proposed pacific Highway South Bridge o Riverton Creek Flap Gate Removal Project Wall Strengthening Feasibility Study King County Assessor's Map 75-percent PS&F', Concept plan • Request: additional information as needed for project use. 2.2 Site Reconnaissance Otak will perform site reconnaissance to confirm the characterizations and delineations shown in the existing project reports are still valid, and that these are sufficient to support the permit 1 a applications. The following features will be included in the reconnaissance: • Confirmation of previously conducted wetland delineation and characterization. • Confirmation of Stream habitat conditions. C:\ Users \susan \AppData \Local \Microsoft \Windows \Temporary Internet Files \Content. Outlook\ HHT 1 AP60\Riverton Creek Flapgate Removal SOW 040317.docx 5 145 Exhibit A-I Scope of Work Continued Confirmation of Existing surficial conditions. Confirmation of Retaining wall conditions. 2.3 Intake Review Memo and Develop Design Criteria Otak will document the design criteria for stream restoration, bridge, retaining walls, storn-1 drainage, trails and utilities in a technical memorandum for review and comment by the City prior to the Charter Meeting. The City's comments will be incorporated into the intake memorandum during Phase 2. 2.4 Develop Permitting Strategy Plan Otak will identify all regulatory requirements for various agencies so that the applications for permits from local, state, and federal agencies can be completed. Otak will identify what additional studies and drawings that need to be completed to submit permit applications. These additional studies and drawing details will be documented in a technical memorandum for review and comment by the City Prior to the Charter Meeting. This task will also include pre-application meetings with the US Army Corps of Engineers (COE), the Washington Department of Fish and Wildlife (WDFW), and representatives of the Native American Tribes presumably the Muckleshoots Tribes (Tribes). Deliverables: 1. Intake Review and Design Criteria technical memorandum 2. Permitting Strategy Plan technical memorandum Assumptions: 1. The City will provide the base map and 75-percent plans in AutoCAD format (2007 or compatible), and will provide additional survey to pick up delineation flags, center-line of stream flags, etc. as necessary to complete the project. 2. The City will provide the existing information and requirements relevant to the project as available, including as-built drawings and information on utilities. 3. Project management Phase 1 and 2 is 6-month duration. Task 3 — Coordination Meetings Otak will facilitate a project charter session with City staff to assess how the project goals and challenges have been addressed through the existing reports and the existing 75-percent plans. We will discuss our understanding of the design criteria (I'ask 2.3) and our proposed permitting strategy (2.4). We will present our recommendations for completing the permit applications (Fask 4.1) based on these discussions, including any additional studies that may be required for these permit applications. Otak will prepare meeting minutes summarizing the discussions and decisions made during the meeting, and actions items noting the person responsible and the anticipated schedule for (::\Users\susan\.Appl.Data\Local\Mlcrosoft \Wltidows\Tetnpor,,try Internet 146 Files \Content. Outlook\HH I l.AP60\Riverton Creek Flapgate Removal SOW 040317.docx 6 Exhibit A-I Scope of Work Continued completion. A Draft of the Meeting Minutes will be circulated, and revisions incorporated into the Final Minutes. Otak will attend one permit pre-application meeting in the field with representatives from permitting agencies and WSDOT. Deliverables: 1. Meeting Agenda. 2. Draft and Final Meeting Minutes. Assumptions: 1. The City will provide Est of requested attendees and send out invitations to them. 2. The City will provide a suitable meeting room, with audio-visual equipment. PHASE 2—PERMITTING AND FINAL DESIGN The scope and fee for this task will be updated, if necessary and authorized by the City, after the Phase 1 Intake Review and Charter Meeting is completed. Task 4 — Permitting, Environmental Review and Coordination The objective of this task is to identify and assist with acquiring all the permits, environmental review and coordination required for this project. Permitting and regulatory compliance will be done in parallel with design development. Any additional studies necessary to complete the permit -ni applications will be considered additional work and an amendment will be submitted i 1 f requested by the City. I 4.1 DARPA Preparation Otak will provide project specific information for a joint Aquatic Resources Permit Application (DARPA) for the project based on the existing 75-percent design stage. The JARPA and existing Critical Areas Report will be used to apply for and support a Washington State Department of Fish and Wildlife (WDFW) Streamlined Hydraulic Project Approval (HPA) for a fish habitat enhancement project. The City will prepare the complete application and manage the submittal. 4.2 Specific Project Information Form (SPIF) C:\Users\susan\.AppData\l,ocal\Microsoft \Windows\'.f'empora,ry Internet 1-'I'lcs\Content.Outlook\HHI I AP60\Riverton Creek Flapgate Removal SOW 040317.docx 7 147 Exhibit i\-1 Scope nfWork Continued Iu order to comply with the Act (ESA)'{}tuk will prepare u Specific Project Information Form (SPTR`per the Programmatic Biological Assessment (PBA) for Restoration Actions iu Washington State and associated Biological Opinion 4.3 Cultural Resources ()tok will review the cultural and historic resource investigation completed for the Tukwila International Boulevard bridge project. That investigation uzu?nccdtobo supplemented to include the City's project. {[ additional cultural resource investigation ix required, thutwozkniD6eiudodcd iou supplement submitted to the City, if requested. 4.4 Ecology Construction StnrmVVaterG8Oera| Permit 0tak will prepare u Notice of Intent /NDDtobusubnuitted electronically to the Washington State Department o[Ecology. The Consultant will prepare uBtozowmncz Pollution Prevention Plan (SWPPP) for the project for the project construction site. 4.5 Wetland Delineation Otak will field verify the wetland delineation prepared ma part of previous workmnducted6or the project's critical oceuo uuoceocucnt, and will update site conditions byconducting uvvcdund delineation for the project. {)tnk biologists willcouJncto`rcdxnJdclincxtinuom the Colpumr /7n�gixxxm|Vdxaxd)1)xlivru/iom&fanxo//1987\oa amended, and the Rxmioxu/j'u»plenixx//v the Co9)/o/ L �xxxm|plet6md/>r&vxudox Manual: DpeVvno/loxx/u/xzT/i/&ncand CoaslRmiox(201C),uo required by the City o[ Tukwila, Washington Department of Ecology, and the D.5. Army Corps *fEngineers. Weiland ratings for project wetlands will bc determined using both the 2004 xIlale Wletiv d Ru6xvJm/�x�rD7�x�rn m per 1�uknilu��nuicipol(�ode (783C) 18.45.05O[B),usn/uDuathe updated n,Vlale Ve&xndKo/in v�no��rDT�o�n, xUBzoby'2O14. Weiland buffer n/iJd6a will determined pczI&1C 1845.0508}\. (}tukrvBl collect field data to xDory for characterization and designation of watercourses and Ge6 and wildlife conservation areas in the project vicinity, and will establish buffers for these critical areas per]]\{C 18.45.100 and 18.45.150. Otak will prepare ucritical report for the project, including wetlands, watercourses, and fish and wildlife conservation areas. 4,6 Agency Meetings 0tak will attend meetings with City staff and representatives from regulatory agencies and interested tribal representatives. Field meetings will be conducted to explain project goals undob'cctiveo` project design, uodtu facilitate the permitting and regulatory compliance pzoccxu.Ihcfizetficld meeting, ubcz the pzc-=ppGcuduo meeting, will be dct,zodncd upon completion of the intake zcviov and charter coccdoX. preferable after the 7596 plans have been updated. A, second meeting will bc schedule with the rcgulatory agencies, at Otak or Tukwila's office, to review the 90% plans. C:\LJacra\ausuu\&nnZ}atu\IxocJ\Miccuao ozuzTIotcrue1 FJes\ Content. (}u8uok\/IF{I1/\P60\IliveztnuCrccbPlap&utc Removal SOW 040317.docx Exhibit A-1 Scope o[Work Continued 4.7 Permit Support (}txkv/B| support to the City for communications with state and federal permitting and rcpola/oz7 ogcucico` as well as any interested tribal zcpzcacotadrcs' for the duration of the project. This task includes addressing all comments and answering questions concerning euriroucorotu] documentation and pczodt application materials. Deliverables: 1. List uf all permits, environmental review and special studies required tofioulizc design and construct this project. 2. Field meeting summary memorandum for each one /GlectrmoicPZ)[l. ]. One draft and one 8nu) Critical Areas Dq,ort (Electronic Microsoft Word and PI)F` and 6u,d paper copies as needed by each pezoz6. 4. One draft and one final of joint Aquatic Resources Permit Application UARPA) supporting drawings (Electronic PDF, and hard paper copies as needed by each periTilt). 5. One draft and one final of Specific Project Information Form (SPIl) (ElcctzoodcMiczomoft Word and PZ}F, and hard paper copies um needed by each pecmdt). 6. Application (NOD for Ecology Construction Stormwutcz General Permit submitted oo-Huc. 8W9I,P submitted to the City. 7. ()oc draft and fioulapplication package for each permit and environmental review (Electronic Pl)F uud hard paper copies as needed by each pennih. Assumptions: i The City will bc the main point of contact with the perimitting agencies. 2. This task does not include geotechnical exploration and analysis. 3. The Critical Areas Report for this tusk includes weHouda' otrcuzns and odzcz fia6 and wildlife habitat conservation -areas, and will not include information and analysis associated with frequently flooded areas, geologically buzucdouourcuo`und/oru fezruchazgcuzouu. 4. J'6c project will be designed and qualify as a Fish Enhancement Project and will receive a otccuroluuJ BydcuoBc Project Approval OBPA\, per Regulatory Code of Washington ]lCW 77.55.101 and Washington State Department o[ Fish and Wildlife. 5. z\so Fish Enhancement Project, the project will 6u exempted from the requirements of5LlP/t' and oo6EPz\ environmental checklist will bc prepared uo part of this scope. I[8EPAiu required, then the City will prepare the 8EiPA documents based wo design documents prepared by(}tuk under the tasks 6z the approved scope ofservices. 6. The project may require \ocu]/CityofIukw8x\peroita'6zcloc8ugczidculozcxoozd6uuocc compliance, shoreline permits, flood hazard pertnits, and other relevant local permits. .App6cx6onmand support documentation for local permits will not 6e prepared ux part oEthis scope, if required, Tukwila will complete and submit the required local permit applications. [:\LJoczx\nnaun\/\pyL}ota\L/cul\M6cz000H oruzyIotccoct Files \Coutent.(}odook\lgBI1'{P8O\Rivcrtou Creek |quo*u1c Removal SOW U4O]17.docx 9 Ex6Ubit/\-1 Scope ofWork Continued The JARPA and the Specific Project Information Form (SPIF) will be used to obtain ESA compliance and to support the application for u Department of the Army (Section 404\ Nationwide 27 permit from the Corps ofEngineers. The project will be designed to meet the criteria of one or more of the restoration actions outlined in the Programmatic Biological Assessment (,BA) for Keotozudoo Actions in Washington State and associated Biological (}pioiou 00i()p\. /\u individual Biological �vu}oatiouozBiolo cul.AoscasrnuotniDnor6epzcpozcdospazto[tbi xcopc. l0. The Army Corps of Engineers, NxdoouJ&{ur6ncFi6e6cyScrvicc`audlJ.8.Fis6uudW3d6fe Service will concur that the project cuccts the criteria of one or more of the restoration ocd000 outlined in 8zcI`D8/Bi<)p. 11. The project will result in a No Effect or a May.Affect, Not Likely to Adversely Affect determination for listed Ge6 species that may occur in the project action uzou. 12. The project will not require compensatory wetland oz stream mitigation, uodnocoonpcosutozy mitigation plan is included in this scope. )3.z1monitoring plan for post-construction project performance win not be prepared uou component nf this scope. 14. The project will not require an individual Section 401 Water Quality Certification frocu Wuobiogtoo5tutcZ}cpurtoentofBcologyABcnlom6.Ilon/evcc,6cologyniDroccb/ct6c project's JARPA application so that they can make an official determination that no Ecology permits are required for the project. 15. Ecology Construction Stozmwutez General Pcrodt will burequired. 16. The Consultant is not responsible for transfer of coverage for the Construction Stormwater General Permit for the project. 17. The Consultant is expected to follow up and address any comments that may arise in the permit review process. 18. Riverton Creek stream characterization will bc taken from the czis6og[ri6col.Azcum /1socsococot and the cxim� 8Uc�unu[iu6uoccoocut Plan for the project. 19. There will be up to two field meetings with City atu8[ rcpzcscutodvcs 6cocu permitting agencies, and tribal organizations. 20. Any additional studies identified during the Charter Meeting will be completed nodczIasb14. T�� — �'D�| F��8'�D _— _ .� This is based uuupdating the plan sheeting providedk,]'ukw8u for the 75% complete plans. Plans will bu reviewed during the Intake Review and Charter Meeting (Phase 1: Tasks 2and 3) to determine if additional sheets are needed to provide u complete project 66] package. If necessary, the scope and fee estimate for this task will 6o revisited and u supplement will be aubzoitted for the work to provide additional sheets. C:\\Jyua\suaoo\,\npI)uco N,Ucr000ft\Wlndon'a Internet �Jcs\Conteut.()udomk\|ll{I1/\P60\Bivcrcou Creek ylupgutc Removal SOW O4U317.docx 10 Exhibit A-1 Scope ofWork Continued Plans will bc submitted utthe 1 and Final O}k]Sct design levels for review and comment hv the City. Each submittal will bu provided to the City 6o.od[ format ozother reproducible electronic format. When the 1 design Plan set has been approved by the (im�{}tukniD provide u6zD-sizc pdf set, sealed hvuWashington state registered 9zobcsuioxnu En*i,ocz /p[D, Structural Engineer (SF]' Professional Landscape Architect O`TA\, or Professional Land Surveyor (PLS) as appropriate, with electronic files in AutoCAD. After the City has reviewed the 9O'pczccutsubmittals, umeeting will be held utthe City todiscuss review cumnucotx. ()tuk'a project ozuougez and up to t6zcu designers will attend. The preliminary sheet list used to codmu,c the budget for this task is based up ouupdating only the 16 plan x6cctx provided by the City for the 75'porccut design, ndt6t6cxdJid000f2s6ccto for details. 5.1 Final Design and P|8O3S68�tS/|8Undn�pd �h��tn . . . 1. General Plan Sheets (3 sheets) {)tuk will update the cover sheet and the construction staging plan pcovznu6w2\zkn6lu showing table of contents, vicinity map, and existing conditions survey 6oac,oup and staging plan. (}t:kwill also a new plan sheet, which includes a legend, abbreviations pencral construction notes. 2, Construction Traffic Control Trail Detour and Staging Plan (I sheet) (}tuk will update the existing 75 -p czceotdesign p �nstoGuul� cn�nauud details showing the route and s for closing of Green River Trail between Tukwila International Boulevard ut South 112 'h Street and East Marginal Way at South 126''Street. {}tub will prepare a final plan showing the construction staging urcumuoducx66ccootzolzoqui/crocote. Detailed traffic control plans will be prepared by the Contractor during construction for approval by the City. ]. Temporary Erosion and Sediment Control Design (2 sheets) {)tub nil update the existing 75'pczccut design plans tn finalize plans and details showing the temporary erosion and sediment controls for protecting the water quality nfRiverton Creek and the Duwamish River during construction. These drawings can be used for the Stormwater Pollution Prevention Plan. 4 Creek Grading, Trail Restoration, and Bank Armoring Design (5 sheets) Otak will update the grading plans and details for restoring a stable stream channel and Ooodnlaiu` with scour counter-measures and habitat features, this will include grading the DooJnlaiu' creek buokFuUchunocl,unJxlon/8on/c6uouclnudcrtbcocn/bzidgc'uudrviDiucludcchuooulaLubBir7 and habitat enhancement features including live Vegetation (included Ln Task O.1.8\. Large Woody I)cbcio O.V7D\, riprap scour counter-measures including dcta8u..lhe �Trudizg design will compliment and 6r to the slope protection u]ouX the south side of the [)owurn6o6 River. C:\[]ocn\ sus un\'\pp[}utu\I/ooJ\ Micros o lotcznct yIlco\Cou tent. (-)oduub\Fl}fI1'\960\Rivcr\no Creek lgop&xtc Removal SOW 040317Jocs 11 Exhibit A-1 Scope of Work Continued Otak will prepare landscaping plans and details for rcvegetation of Riverton Creek and for edge restoration along Green River Trail. Decorative features added to the bridge or retaining walls will be detailed on the bridge or wall plans. 5 Bridge Design (4 sheets) Otak will update the bridge plans for construction of Green River Trail Bridge over Riverton Creek. The plans will include the following information: • Bridge layout and roadway profile. • General notes, design criteria and material specifications. • Consti-Liction sequence of new bridge. • Foundation type, dimensions and details. • I)esIL),-n details and dimensions of the bridge and structural components, including bridge abutments, superstructure framing and deck, bearing details, and pedestrian railings. • Attachment details for utilities on the bridge and transitions. • Concrete finishing, and aesthetic features of bridge (as required). 6 Retaining Wall Design (3 sheets) Otak will update the design and details for the retrofit of the sheet pile wall along Tukwila International Boulevard Bridge approach. Based on the 75-percent design, it is anticipated that the retrofit will consist of tie-back anchors extending behind the wan into the roadway approach fill. In addition, it is estimated that there will be two new structural walls, one at each corner of the north side of the bridge. Based on the existing 75-percent design, the existing retaining wall on the south side will be utilized to the extent feasible to support the Riverton Creek Grading. The new wall system will be either cantilevered or attached to the bridge foundation. A computer-modeled visualization of the proposed project will be prepared to assist with public outreach efforts. Deliverables: 1. Stamped structural calculations sealed by a Washington state registered SE. 2. Stamped plan sheets as described in the estimated sheet list below. 3. Electronic copy of AutoCAD files. Assumptions: 1. Green River Trail will be closed to pedestrian and bicycle traffic for the duration of the project. No staged construction will be necessary. 2. The Contractor will design temporary structures required during construction. C:\LJsers\susan\AppData\l,ocal\Microsoft \Windows\'I'emporary Internet 152 Files \Content. Outlook\ HHI 1 AP60\Riverton Creek Flapgate Removal SOW 040317.docx 12 Exhibit A -1 Scope of Work Continued 5.2 Specifications Otak will provide specified General Special Provisions (GSP) and project-specific Special Provisions for Divisions 2 — 10, as necessary, to supplement the WSDOT/APWA Standard Specifications for Road, Bridge and Municipal Construction. Otak will also review Division 1 of the Contract Provisions for the project, prepared by the City, and provide comments and revisions as necessary. Otak will prepare an estimated construction schedule to determine the number of working days for the construction contract, for review by the City at approximately the 90 percent design level. Assumptions: 1. The City will provide the boilerplate for the Proposal and Division 1 of the Contract Provisions, and seal that portion of the Contract Provisions. 2. Specifications will be based on the 2016 edition of WSDOT/APWA Standard Specifications for Road, Bridge and Municipal Construction, current amendments, City requirements, and General Special Provisions. 3. This scope assumes that the project will be advertised for bid before April 2018 such that the 2016 edition of the Standard Specifications will be used. Deliverables: Special Provisions at 100-percent design (pdf format and MS Word format)., sealed by a Washington state registered PE. Estimated construction schedule, draft and final in Microsoft Project (.mpp and pdf format). 5.3 Construction Cost Estimates Otak will compile the quantities and estimated construction cost (i.e., engineer's estimate) at 90- and 100- percent level design for submittal to the City. The estimate will be prepared using historical unit prices from the WSDOT Unit Bid Analysis, City of Tukwila's recent projects, as appropriate, and other pertinent data. The water main bid items will be separated into a separate bid schedule for sales tax assessment. Deliverables: 1. Construction Cost Estimate at 100-percent design (.pdf and MS Excel spreadsheet format). 2. Quantity calculations, with assumptions noted, at 100-percent design (.pdf format). SUPPLEMENTAL SERVICES (Not Included in Authorized Contract) Otak has identified the following potential supplemental services that may be required by the City or permitting agencies. If requested by Tukwila, detailed scope and fee will be submitted for any supplemental services which could include: C:\ Users \susan \AppData \Local \Microsoft \Windows \Temporary Internet Files \Content. Outlook\ H H I I AP60\Riverton Creek Flapgate Removal SOW 040317.docx 13 153 Exhibit A-1 Scope of Work Continued • Geotechnical Exploration and Analysis • Utility Coordination • Design Report • Stream Hydrologic and Hydraulic Analyses to Support Final Design • Structural Design to Support final "inal Design • Construction Support Services • Supplemental Survey and Easement Documentation. • Supplemental Studies to Support Permit Requirements. • Cultural Resources Investigation and Reporting. • Public Meetings and Stakeholder Coordination. • Grant Application Assistance (::\Users\susan\AppData\l.-,oc-,tl\Mlcrosoft \Windows\'I'emporaiy Internet 154 Files \Content. Outlook\ HH I 1AP60\Riverton Creek Flapgate Removal SOW 040317.docx 14 Exhibit B - Fee Estimate City of Tukwila - Riverton Creek Flapgate Removal Project Otak, Inc., Project 32740 Task Description Phase 1 - Intake Review and Charter Meeting Task 1 Project Management (6 -mo for Phases 1 and 2) - 3 months 1.1 Project Management and Coordination 1.2 Quality Assurance /Quality Control Task 2 Intake Review 2.1 Review Existing Data 2.2 Site Reconnaissance 2.3 Intake Review and Develop Design Criteria 2.4 Develop Premitting Strategy Plan Trail Structural Environmental Water Resource Stream Assessment Landscape CADD u.. 5 Admire Geotech $3,939 $3,939 $4,134 $1,343 $1,33_7 $2,418 $1,070 $1,800 $1,343 $3,137_. $2,418 $1,070 Task 3 Coordination Meetings 2 14 $3,546 Phase 1 Total Hours 10 76 4 19 4 Total Labor Cost, including Overhead and Profit 8 2,346 $ 10,252 $ - $ 757 $ 2,507 $ $ 531 $ Direct Expenses Phase 1 Project Total ermitting and Final Design Phase 2 -' Phase. 1, if needed) Task 4 Permitting, Environmental Review and Coordination 4.1 JARPA Preparation 4.2 Specific Project Information Form (SPIF) 4.3 Cultural Resources 4.4 Ecology Construction Stormwater General Permit 4.5 Wetland Delineation 4.6 Agency Meetings 4.7 Permit Support 54 56 104 4 8 16 6 24 32 72 8 8 12 8 $ - $ - $ 2 16 131 $ - $ 271 $ - $ - $ 1,122 $1,800 $ 19,586 $534 -; $ 534 17,786 $ 534 $ 1,800 $ 20,120 244 $22,803 34 $2,967 22 ;$1,647 2 .x$265___..___ 22 $2,064 128 $11,330 16 $2,000 20 $2,530 $2 967 $1,647 $265 $2,064 $11,330 $2,000 $2,530 Task 5 Final Design 5.1 Design and Plans (to finalize existing 16 sheets) 5.2 Specifications - all new specifications based on template provided 5.3 Construction Cost Estimates (updating Estimate and quant provided) Phase 2 Total Hours Total Labor Cost, including Overhead and Profit Direct Expenses Phase 2 Project Total 2 2 2 44 26 14 6 88 $ 1,408 $ 11,871 $ 14 12 14 56 12 18 60 56 28 4 28 24 10 6 250 60 198 86 40 88 54 56 104 144 18 4 8 62 12 28 66 778 $ 5,279 $ 9,160 $ 7,164 $ 6,569 $ 6,344 $ 15,205 $ 1,557 $ 677 $ 1,354 $ 8,409 $ 1,126 $ 2,007 $ 4,630 Project Total Hours (Phases 1 -2) 16 164 4 59 88 58 56 104 144 18 4 8 64 12 28 82 909 Billing Rate (including OH and Profit) 235 135 169 189 132 104 133 117 61 106 87 169 169 136 94 72 70 Total Labor Cost, including Overhead and Profit $ 3,754 $ 22,124 $ - $ 757 $ 7,786 $ 9,160 $ 7,695 $ 6,569 $ 6,344 $ 15,205 $ 1,557 $ 677 $ 1,354 $ 8,680 $ 1,126 $ 2,007 $ 5,752 Direct Expenses Project Total (Phases 1 -2) \ contract \32740 - Riverton Creek Flapgate Removal budget 040317 $28,815 520,750 $10,392 82,760 $2,483 82,760. $ 2,483 $ $28,815 $20,750 $10,392 82,760 2,483 85,243 100,547 $1,800 102,346 3,016 $ 3,016 100,547 $ 3,016 $ 1,800 $ 105,363 4/0/2017 156 3 3 City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes April 11, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Gail Labanara, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order U Staff is seeking Council approval of Supplet amount of $180,387.80 for construction ma to School Phase II Project. This project will the Cascade View Elementary student walk construction management services as a sur agreement will be split between the 2017 0 APPROVAL. FORWARD TO APRIL 24.2017 p.m. Sorensen, Ryan Larson, I Agreement No. 2 with KPG, Inc. in the ient services for the Cascade View Safe Routes rust a roundabout and sidewalks in areas of ite. This agreement will allow KPG to provide 2ntto the design contract. Funds far this and Small Drainage programs. UNANIMOUS MITT EE OF THE WHOLE. The Transportation Committee Meeting adjourned at 5:45 p.m. Committee Chair Approval 157 158 ---------------------------------- Inili(& Meeliq Dale Pre ared by v Mayor's review Cou&,il reiVey) 04/10/17 BG F-1 Resolution At g Dale Z L� 04/17/17 BG C 11C U SPONSOR'S Contract with Weinstein A+U for Architectural and Engineering design services for three new Fire Stations as part of the Public Safety Plan. Council is being asked authorize the Mayor to sign this design contract with Weinstein A+Ll in the amount of $2,089,717.00. iiy ❑ C.O.W. Mtg. ❑ CDN Comm F-1 Finance Comm. E Public Safety Comm. ❑ Trans &Infrastructurc F-1 Arts Comm. F-1 Parks Comm. F-1 Planning Comm. DATE: 04/03/17 C(.)MM1'1-FE1-,C11A112: MUEOD RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department C0NIM ""H � I; Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $2,089,717.00 $3,275,00.00 $ Fund Source: 305 FUND Comments: Public Safety Plan MTG. DATE RECORD OF COUNCIL ACTION 04/10/17 ITEM NO. no 159 IS'J*AI,'I,'SI10NS()it: BOB GIBERSON 04/10/17 Contract for Architectural and Engineering Design Services for new Fire Stations. Cxr1"(,.oRY F;j Discussion Altg Date 4110117 ❑ Motion Altg Dale 4117117 F-1 Resolution At g Dale ❑ Ordinance Qg Dale E].Bid.Aivard Af/ g Date ❑ Public fearing Atg Dale F-1Other At g Date SPONSOR E] (,oun(il ❑Mqyor 011E ❑DCD ❑.Vinance Olire ❑TS ❑11&R ❑Police E.P11Y1 ❑C-ourt SPONSOR'S Contract with Weinstein A+U for Architectural and Engineering design services for three new Fire Stations as part of the Public Safety Plan. Council is being asked authorize the Mayor to sign this design contract with Weinstein A+Ll in the amount of $2,089,717.00. iiy ❑ C.O.W. Mtg. ❑ CDN Comm F-1 Finance Comm. E Public Safety Comm. ❑ Trans &Infrastructurc F-1 Arts Comm. F-1 Parks Comm. F-1 Planning Comm. DATE: 04/03/17 C(.)MM1'1-FE1-,C11A112: MUEOD RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department C0NIM ""H � I; Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $2,089,717.00 $3,275,00.00 $ Fund Source: 305 FUND Comments: Public Safety Plan MTG. DATE RECORD OF COUNCIL ACTION 04/10/17 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 04/10/17 Informational Memorandum dated March 31, 2017, with attachments Minutes from the Public Safety Committee meeting of 04/03/17 4/17/17 No attachments 159 M • 1, Cit of Tukwila Allan Ekberg, Mayor Mayor's 1 David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: April 12, 2017 SUBJECT: Report for April 17, 2017 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Forterra Annual Breakfast: On March 28 Mayor Ekberg, City Administrator Cline, and city staff attended Forterra's annual breakfast which had over 1,300 attendees. A special thanks goes to Councilmember Quinn who, as a Forterra board member, encouraged Forterra and participated in a special announcement of a partnership between Forterra and Abu Bakr Islamic Center. As mentioned at the last regular Council meeting, Forterra announced a partnership with the Abu Bakr Islamic Center to purchase the Knights Inn Motel which is located on Tukwila International Boulevard across the street from Abu Bakr to be used for small businesses and affordable housing. This is an exciting opportunity for Tukwila because it provides a way to convert an existing motel that still has challenges with crime to better uses that will improve the safety, business vitality, and health of the community. • Regional Open Space Leadership Forum: On March 29 Mayor Ekberg and Parks & Recreation Director Rick Still attended the Regional Open Space Leadership Forum at the University of Washington where they heard about how others are working to protect open space on a regional scale and participated in a discussion about how to move forward. • Highline Forum: The City of Tukwila hosted a Highline Forum meeting at Starfire Sports on March 29. Business Relations Manager Brandon Miles led a discussion about Day Tourism. • Foster High School Career Fair: Mayor Ekberg, City Administrator David Cline and several city employees participated in the Career Fair at Foster High School on March 30. Mia Navarro, Community Engagement Liaison and Nate Robinson, Teen Program Specialist played key roles in assisting the High School with the organization of the event. • King County SCA Immigrant and Refugee Issues Meeting: On March 31 Mayor Ekberg, Council President Robertson, City Administrator Cline and city staff attended a joint King County and Sound Cities Association meeting on Immigrant and Refugee Issues where a panel of legal experts and community leaders discussed how local 161 City Administrator's Report April 12, 2017 Page 2 officials in King County can respond both legally, and through policy- making when an event that affects immigrants and refugees occurs. • King County City Managers /Administrators Meeting: On April 5 City Administrator Cline attended the King County City Managers /Administrators meeting where the Association of Washington Cities provided a Legislative Update, the City of Auburn gave a presentation about their Safe Auburn for Every Resident, the King County Regional Automated Fingerprint Identification System provided an update and reviewed their annual report, the National Association of Bond Lawyers gave a presentation on Tax Reform and Protecting Tax - Exempt Financing and Sound Cities Association provided an update. • Regional Parks and Recreation Meeting: Parks and Recreation Directors of King County and Pierce County met in Auburn on April 7 to discuss ROSS: Regional Open Space Strategy and the Washington Wildlife and Recreation Program (WWRP) Local Parks grant policy review. • Regional Transportation System Initiative Technical Committee Meeting: Public Works staff attended the second Regional Transportation System Initiative technical committee meeting. The overarching goal of this initiative is to identify a funding solution to address the gap between current revenues and the unmet maintenance and mobility needs of our regional network of roads. An elected official meeting is being targeted for later in 2017. II. Community Events • NW Grocers Spring Food Show: The NW Grocers held their spring food show at the Tukwila Community Center on April 6. This show brought in 150 -200 area grocery store managers to check out the products and samples from 60+ vendors from all over the country. • Teens for Tukwila Met with Representative Bergguist: Teens for Tukwila went to Olympia on April 7 to meet with Representative Bergquist to talk about their ideas for the Tukwila Pantry and learn about the process of how a bill gets passed. III. Staff Updates Public Safety • Our officers spent time on April 6, 2017 to support the Tukwila Claim Jumper Tip -A -Cop for Special Olympics of Washington. The event raised $1,553.50 for local Special Olympics athletes. Project Updates • S 144th St Phase II: Construction is scheduled to begin April 24. South 144th St between Tukwila International Blvd and 42nd Ave S will be closed, except for local access, from April 24 to August 18. Project staff is working with Communications to notify the public of the road closure. • Southcenter Pedestrian /Bicycle Bridge: On the east side of the Green River the contractor is constructing a foundation for a crane. This crane will be one of the three cranes that will lift the Span 2 bridge section into place over the Green River. The Span Phone: 206-433-1800 + Email; Mayor T'ukwilaWA.gov + Website: T"ukwilaWA.gov 162 City Administrator's Report April 12, 2017 Page 3 2 bridge elements are being coated and will gradually be delivered to the project site for assembly on the east side of Green River. • Annual Bridge inspections: The City's annual bridge inspections will begin April 6 and will continue twice a week through the rest of April. King County Road Division and City staff will be inspecting 14 of the City's 23 vehicle and pedestrian bridges. • Tukwila Village: The King County Library System is holding a celebration to open the new Tukwila Library on Saturday, April 29th at 9 :30 a.m. The public is invited. For more information, contact Foster Library. For an update on the schedule for the rest of the development, please visit the City's Tukwila Village webpage at http: / /www.tukwilawa.gov /departments/ community - development /development- proiects /tukwila- village. • Washington Place: The project owners have announced their current plan is to open the entire building (residential and hotel space) in summer 2018. It is already the tallest building between Seattle and Tacoma. When it opens, it will have 371 apartments, 185 hotel rooms, 16,000 square feet of meeting area and a small restaurant. Boards and Commissions Vacancies are currently being advertised on the City's website, on Channel 21, in the Tukwila Reporter, through social media and outreach to the local schools. • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • Community- Oriented Policing Citizens Advisory Board: Vacant Positions - Position #8 School District Representative and Student Representative. • Equity & Social Justice Commission: Vacant Positions - Position #2 Education Representative, Positions #4 and #7 City Employees, and Position #6 Community Representative and Student Representative. • Human Services Advisory Board: No vacancies • Library Advisory Board: Vacant Positions: Positions #6 and #7 Residents and Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions - Positions #6 and #7 Community Members and Student Representative. • Planning Commission: No vacancies. Attachments 2017 Work Plan Review and First Quarter Accomplishments Phone: 206-433-1800 + Email: Mayor T'ukwilaWA.gov + Website; T"ukwilaWkgov 163 164 City of Tukwila Allan Ekberg, Mayor TO: Finance Committee FROM: David Cline, City Administrator CC: Mayor Allan Ekberg DATE: March 30, 2017 SUBJECT: 2017-2018 Work Plan Review and First Quarter Accomplishments ISSUE Each biennial budget, the City adopts a Work Plan based on the City's Adopted Strategic Pkan. This year, the City is using G new system t0 provide more information for inienl8| and 8xi8[DG| UG8rS. The City is providing a summary of the First Quarter accomplishments and overall work plan. Staff is looking for Council feedback on making this a more effective communication tool. BACKGROUND The Strategic Plan was adopted in December 2012 and has provided the framework for each year's priorities and work plan items. The Strategic Plan Goals are intended tObe for 85-10 ye8rtim8frGnl8. The Biennial Work Plan Priorities, are based On these goals and are for two years. These in turn are used tO create the annual Council Committee work plans and each department work plans. For the 2017-2018 Budget the Goals and Priorities are Strategic Plan Goals 2017-2018 Priorities 1. A community of inviting neighborhoods 1. Cultivate safe, attractive and welcoming and vibrant business districts neighborhoods 2. Promote dynamic urban environments 2. A solid foundation for all Tukwila residents 3. Leverage effective partnerships and collaboration 4. Encourage healthy, safe and affordable housing 3. A diverse and regional competitive 5. Maximize Tukwila's significant economic economy strength and potential 4. A high performing and effective 6. Ensure organizational effectiveness and organization responsible financial stewardship 5. A positive community identity and image 7. Foster civic pride and an informed community RECOMMENDATION Discuss and provide feedback for final summary to be included in future COW reports. ATTACHMENTS r Strategic Plan Goals and City Mission Vision, Mission and Values °2017-2}18 Work Plan Priorities * Strategic Plan Goals and Budget Priorities °2017'2O18 Work Plan — First Quarter Accomplishments Summary * 2017-2018 Work Plan — Draft Detail by Priority Area M. CGOALS Ak!) ADOPTED GUIDELINES $TRATEG I VISION The city of opportunity, the community of choke MISSION To provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests. VALUES Caring • Professional - Responsive Cultivate safe, attractive and welcoming neighborhoods Promote dynamic urban environments Leverage effective partnerships and collaboration Encourage healthy, safe and affordable housing Maximize Tukwila's • Cultivate community ownership of shared spaces. • Build a broad and collaborative approach to preventing crime and increasing the sense of safety. • Focus City planning and investments on creating a connected, dynamic urban environment. • Use City efforts and investments to realize established visions for specific sub-areas. significant economic + Ensure City facilities are safe, efficient and inviting strength and potential to the public. + + Ensure the long-term fiscal sustainability of the City. Ensure organizational effectiveness and responsible El A positive community identity and image financial stewardship + improve the City's ability to build trust and work + with all members of the Tukwila community. Foster civic pride and + Facilitate connections among Tukwila's communities. an informed community + Promote a positive identity and image of Tukwila. 167 0 M.- 2017 - 2018 Biennial Budget City of Tukwila, Washington BUDGET DEVELOPMENT The 2017 -2018 biennial budget is fiscally prudent with no expected drawdowns to our general fund balance or the contingency reserves. In fact, our contingency reserve goal was reached in 2013, one year ahead of schedule. This budget, with one exception, includes no new taxes. The only new tax is a Public Safety Plan bond measure that was approved by voters in November 2016. Once the measure is approved, the City plans to issue bonds in December of 2016 to build three new fire stations, a Justice Center and fully -fund fire equipment and apparatus for 20 years. The budget does include an excess levy related to this bond measure to pay the bonds back beginning in 2018. The seven priorities identified are: Cultivate safe, attractive and welcoming neighborhoods 2. Promote dynamic urban environments 3. Leverage effective partnerships and collaboration 4. Encourage healthy, safe and affordable housing 5. Maximize Tukwila's significant economic strength and potential 6. Ensure organizational effectiveness and responsible financial stewardship 7. Foster civic pride and an informed community With the priorities established, City staff began aligning the proposed 2017 -2018 work plan with each priority. Through budget outreach efforts, including two open houses and an online open house, the City solicited information and feedback from residents and other stakeholders about the proposed 2017 -2018 work plan. Participants in these events were able to share their priorities on the draft work plan and identify areas they thought were missing or incomplete. Staff took this feedback and incorporated it into the City's overall work plan for the next biennium. The budget responds to the priorities, both through new programs and through continued work on initiatives already underway to help the City meet the Strategic Plan goals. Below are examples of 2017 -2018 work plan items to meet the priorities identified for the biennium. Examples include ongoing efforts as well as project completions and milestone accomplishments, and will be reflected on City -wide and Council Committee schedules and work plans following a collaborative process. Priority 1 — Cultivate safe, attractive and welcoming neighborhoods • Implement TIB Plan and zoning update • Continue SPRINT program • Support Neighborhood Resource Center • Enhanced speeding enforcement • Enhanced Code Enforcement • Complete 42nd Ave. Phase III • Complete 53rd Ave. S. • Comprehensive plan implementation • Construct TIB & 142nd S. crosswalk • Install 144th & 42nd Ave. S. traffic signal • Public art plan implementation ME • Complete Cascade View Safe Routes to School Phase II • Complete Duwamish Hill Preserve Phase II • Finish Duwamish bridge repair /painting • BNSF access implementation • Tukwila Works expansion • Continue to support See You in the Park • Implement pilot Park Watch program • Duwamish Gardens /Chinook Winds developed • Open dog park • Increase street trees .• 2017 - 2018 Biennial Budget Priority 2 — Promote dynamic urban environments • Motel site redevelopment • Community Resource Center • Tukwila Village Phases I and II • Southcenter pedestrian bridge • Southcenter plan implementation City of Tukwila, Washington • Washington Place opening • CBD sewer rehabilitation • Support human service providers • Rehabilitation of five bridges Priority 3 — Leverage effective partnerships and collaboration Continued partnership with Tukwila School District • Internship /Job Shadow program • Afterschool program • Career Fair • School Resource Officer • DARE • Summer School • City Council /School Board • Leaders at the Links • Career Nights Teens for Tukwila Highline Schools Enhance participation with partners to benefit Tukwila • SCA, PSRC, AWC, NLC • Local and regional governments • Soundside • Seattle Southside Tourism Authority • Southcenter Marketing Partnership • Seattle Southside Chamber • King County- Cities Collaboration (K4C) • Forterra • Boeing Employees Credit Union Priority 4 — Encourage healthy, safe and affordable housing • Housing affordability plan • Review and implement utility discounts • Continue to address housing conditions • Promote minor home repair program • Enhance code enforcement services • Better address homelessness • Participate in regional efforts to address homelessness and affordable housing • Continue to implement Healthy Tukwila • Support Green Tukwila program • Implement Housing Element of Comprehensive Plan • Support human service providers Priority 5 — Maximize Tukwila's significant economic strength and potential • Address capital funding • Economic Development Plan • Leverage the Lodging Tax Advisory Committee • Participate in Seattle Southside Chamber • Participate in the Seattle Southside Regional Tourism Authority • Participate in the Soundside Alliance • Implement Southcenter Plan • Encourage workforce development • Support Tukwila Valley South development 31 170 • Encourage MIC redevelopment • Central business district infrastructure investments • Sewer rehabilitation • Storm water improvements • New traffic signals • Continue Starfire /Sounders Partnership • Rehabilitation of five bridges • Boeing Access Road bridge redevelopment • Enhance business community outreach 2017 - 2018 Biennial Budget City of Tukwila, Washington Priority 6 — Ensure organizational effectiveness and responsible financial stewardship • Implementing Public Safety Plan Expand online activities • Enhance community reporting: o Recreation management system • Police records management o Permits • Tukwila Works o Business license • Fire o Rental housing license • P &R Continue to meet financial reserve • GIS policy • Tukwila Works Implement new employee evaluations • TRAKiT Leverage grants to improve • Blue Beam neighborhoods • Address health benefits Ongoing succession planning • Strategic Plan update Continue department strategic plans • Technology infrastructure investments Increased pursuit of awards • Develop additional performance measures Establish citywide fee policy and examine budget process Implement new training program • Ongoing process improvements Develop equipment replacement strategy • Enhance customer service Review and update impact fees • Address fleet planning Priority 7 — Foster civic pride and an informed community • Develop neighborhood improvement Continued engagement with the community programs via events that include: • Ongoing support of block watches o Summer Kick Off • Enhance community communications and o July 4th information sharing through: o Touch -a -Truck • TukTV o Backyard Wildlife • Hazelnut o See You in the Park • Tukwila Reporter o Spirit of Giving • Facebook & Twitter o Night Out Against Crime • Enhanced website o Green Tukwila • E- Hazelnut Support Police Department Community • Community Connectors Liaison Team • Implement pilot Park Watch program Implement the Southcenter Marketing • Develop a more robust community Partnership calendar • Continue City annual report • Expand the Healthy Tukwila program 32 171 172 City of Tukwila Strategic Plan Vision: The city of opportunity, the community of choice Mission: To provide superior services that support a safe, inviting, and healthy environment for our residents, businesses, and guests. Values: Caring, Professional, Responsive Strategic Plan Goals 2015/2016 Priorities 2017/2018 Priorities GOAL ONE: A Community of Inviting Neighborhoods & Vibrant Business Districts A. Cultivate community ownership of shared spaces. B. Build a broad and collaborative approach to preventing crime and increasing the sense of safety. C. Focus City planning and investments on creating a connected, dynamic urban environment. D. Use City efforts and investments to realize established visions for specific sub - areas. Tukwila International Boulevard Community Transformation Crime reduction and prevention, Tukwila Village, Urban Renewal Purchases and Implementation, TIB Plan, Foster Investment in community, Easily Accessible Services, Public Art Opportunities, Enhance Code Enforcement, Safe Routes to School /Walk & Roll Plan Community Livability Enhanced code enforcement city -wide, create sidewalk policy, review undergrounding, Public Art Opportunities, Funding Strategies Cultivate Safe, Attractive and Welcoming Neighborhoods Crime reduction, community safety, enhanced code enforcement, safe sidewalks and improved walkability, public art, accessible parks programming Promote Dynamic Urban Environments Tukwila Village, Tukwila South, Manufacturing Industrial Center, Southcenter and TIB Plan implementation GOAL TWO: A Solid Foundation for All Tukwila Residents A. Partner with organizations that help meet the basic needs of all residents. B. Strive for excellent education, vocational supports, and personal growth opportunities through effective partnerships and City services. C. Encourage maintenance, improvements, and diversity in the City's housing stock. Create Community Partners to Implement City -wide Plans and Visions Ensure Strategic Plan Vision and aspirations are reflected in the adopted Comprehensive Plan update TIB Plan, Southcenter Plan Enhance Community & Regional Partnerships, especially school districts Leverage Effective Partnerships and Collaboration School districts, government agencies, nonprofits, local and regional collaboration on various issues including affordable housing and transportation Encourage Healthy, Safe and Affordable Housing Implementation of Housing Element of Comprehensive Plan policies GOAL THREE: A Diverse & Regionally Competitive Economy A. Embrace the City's economic potential and strengthen the City's role as a regional business and employment center. B. Strengthen the City's engagement and partnership with the business community. Develop /Implement Comprehensive Econ. Dev. Plan Enhance partnerships with business community Continue TIB activities including Tukwila Village and Urban Renewal Maximize Tukwila's Significant Economic Strength and Potential Enhanced marketing strategies, Economic Development Plan implementation, business community relationships, workforce development GOAL FOUR: A High- Performing & Effective Organization A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and prioritize City efforts. B. Advance Tukwila's interests through participation in regional partnerships. C. Continue to develop as an organization and support individual growth. D. Ensure City facilities are safe, efficient, and inviting to the public. E. Ensure the long -term fiscal sustainability of the City. Continue to Create a More Effective Organization Improve City Facilities to enhance public safety /efficiencies Create /implement policies that support continued financial stability and sustainability Implement new methods to streamline processes creating alignment with the Strategic Plan Engage all staff in training and provide opportunities for personal development and success Ensure Organizational Effectiveness and Responsible Financial Stewardship Address facility deficiencies and public safety needs, continuous exploration of efficiencies and revenue enhancements, investment in appropriate technology, infrastructure, employee development GOAL FIVE: A Positive Community Identity & Image A. Improve the City's ability to build trust and work with all members of the Tukwila community. B. Facilitate connections among Tukwila's communities. C. Promote a positive identity and image of Tukwila. Improved Communications and Community Identity Implement a comprehensive communications plan that engages community, businesses, guests and employees Foster Civic Pride and an Informed Community Conduct high quality engagement and outreach, expand communications and opportunities for broad community involvement, leverage resources to unite neighborhoods 4/20/16 Work Plan -Work Plan Tasks ID Task Name Resource Names Quarter 1 Accomp 1 Goal 1— A community of inviting neighborhoods and David Cline vibrant business districts 2 Prrbr 1 Cultivate sa attract a and rel omin neighb ood 3 TIB Plan and zoning update Jack Pace Held TIB Charette, Got public feedback for look and feel of the blvd 11 SPRINT Mike Villa Ordered Motorcycles, Conducted target speeding enforcement approx. 250 hours. Resulted in about 225 tickets issued to violators. 23 Enhanced Code Enforcement Jack Pace Ongoing - reduce backlog /abatements 28 Tukwila Works Rachel Bianchi Presented to FHS civics classes, developed Spanish language flier, continued promotion 44 42nd Ave. Phase III Bob Giberson Finalized design and advertised for construction bids. 50 53rd Ave. S. Bob Giberson Working on finalizing easements and design 55 Duwamish Gardens /Chinook Winds Bob Giberson Construction complete. Working on ribbon cutting ceremony. 64 Municipal 1% for art program Rick Still Call for artist was released. They are due April 5. 70 144th & 42nd Ave. S. traffic signal Bob Giberson Contract awarded and preparing for construction start in Q2 75 Comp plan implementation Jack Pace working with city council to set priorities 82 Duwamish Hill Preserve Phase II Rick Still Project construction completed 88 BNSF access implementation Bob Giberson Access study SEPA process underway. 94 Duwamish bridge repair and painting Bob Giberson On hold pending dry warm weather 100 Update Landscape and Tree Ordinances Jack Pace Adopted updated Landscape Ordinance 109 TIB & 142nd S. crosswalk Bob Giberson Waiting for results on 2016 grant application 114 Dog Park Rick Still Preparing project implementation plans for this and other P &R CIP projects 122 See You in the Park Rick Still 7/12 Bicentennial 12 -1:30; 7/26 Crestview 5:30 -7; 8/9 Foster Memorial 5:30 -7 131 Cascade View Safe Routes to School Phase II Bob Giberson Finalizing design 136 Prrbr Promote dvnamY is urban environments 137 Motel Sites Redevelopment Derek Speck HealthPoint is seeking State funding and scoping the project. 142 Traveler's Choice Motel Site Derek Speck No work scheduled for 2017 Q1 144 Tukwila Village Phase 1 Derek Speck Under construction. Reviewed project financials. Escrow planned for early May. 148 Tukwila Village Phase 2 and 3 Derek Speck No work scheduled in 2017 Q1. 152 Southcenter pedestrian bridge Bob Giberson 157 Southcenter plan implementation Jack Pace Ongoing meetings with developers regarding housing projects 162 Rehabilitation of three major bridges Bob Giberson Design completed, advertised for construction bids Page 1 Work Plan -Work Plan Tasks ID Task Name Resource Names Quarter 1 Accomp 167 Washington Place opening CBD sewer rehabilitation Derek Speck Bob Giberson No work scheduled in 2017 Q1 Completing design 169 Page 2 Work Plan -Work Plan Goal 2 Tasks ID Task Name Resource Names Quarter 1 Accomp 1 Goal 2 — A solid foundation for all Tukwila residents David Cline 2 Priority 3 - Leverage effective partnerships and collaboration 3 Continued partnership with Tukwila School District Rachel Bianchi Relationship development, participation in key meetings 21 Internship /Job shadow program Rachel Bianchi Pilot program developed, initial internship advertised, broader program goes live at career fair 39 TSD Capital Plan Jack Pace Conditional Use permit Approval for the Transportation Services Building 50 Highline Schools Mia Navarro Effort scheduled to start third quarter, 2017. 63 SCA, PSRC, AWC, NLC Rachel Bianchi Ongoing participation in key events 80 Local and regional governments Rachel Bianchi Ongoing participation in key regional efforts. 83 King County- Cities Collaboration (K4C) Jack Pace,Bob Gibers PW attended green fleet meeting. 91 Priority 4 - Encourage healthy, safe and affordable housing 92 Housing Plan Rachel Bianchi Workshop scheduled Plan to be developed after workshop conclusion. 110 Housing Conditions Jack Pace Integrated Pest Management documentation forms sent out with rental license renewals for duplex and larger properties. 116 Housing regional consortium Jack Pace staff attending meetings 121 Implement Housing Element of Comprehensive Plan Jack Pace City Council Housing Policy Work Session 3/29 128 Minor Home Repair Program Evie Boykan Program continues in place. 130 Utility discounts Bob Giberson committee will meet second quarter 133 Connect residents to social services Evie Boykan,Stacy The 32 contracts with social service agencies for 2017 -18 were Hansen signed and services began. Page 1 Work Plan -Work Plan Goal 3 Tasks ID Task Name Resource Names Quarter 1 Accomp 1 Goal 3 —A Diverse and Regionally Competitive Economy David Cline 2 Priority 5 - Maximize Tukwilas significant econmic strength and potential 3 Planned Capital Funding Peggy McCarthy Staff met with our financial advisors, PFM, and our bond counsel, PLG, on Friday, March 10th to discuss the next bond issuance. This item will be discussed with the Finance Committee at the second meeting in April. 8 Long Term Capital Funding 9 Economic Development Plan Derek Speck Mayor's office intern completed significant work toward gathering demographic information, reviewing other cities' plans, and drafting a fiscal review of land use. 13 Lodging Tax Advisory Committee Brandon Miles Staff briefed Council on permitted uses of funds and began accepting 2017 applications. City submitted applications to Committee. Administration and Council advocated to State officials to protect use of lodging tax funds for attracting day visitors. 14 Seattle Southside Chamber Derek Speck Attended Chamber events. Met with Chamber president on a monthly basis. Coordinated on attracting Teatro Zinzanni to Tukwila. 15 Southcenter Marketing Partnership Brandon Miles Consultant conducted surveys of residents of Tukwila and the region. 16 Soundside Alliance for Economic Development Brandon Miles Continued staffing. 17 Tukwila Valley South Jack Pace Processing land divisions 23 Duwamish Corridor EIS Update Jack Pace Boeing driven timeline 28 Central business district infrastructure investments Bob Giberson Preparing information for committee 40 Rehabilitation of three bridges Bob Giberson Advertised for construction bids 45 Boeing Access Road bridge rehabilitation Bob Giberson Advertised for construction bids 51 Enhanced business community outreach Derek Speck building relationship with retailers, implement tourism day marketing program with business participation Page 1 Work Plan -Work Plan Goal 4 Tasks ID Task Name Start Resource Names Quarter 1 Accomp 1 Goal 4 —A High Performing and Effective Organization Tue 12/20/16 David Cline Priority 6 - Ensure organizational effectiveness and responsible financial' Mon 1/2/17 stewardship Implement Public Safety Plan Mon 1/2/17 Bob Giberson Hired SOJ for overall project management; issued RFQs for Fire Station Design and Real Estate Consultant; hired FACETS for Fire Station Location Study Enhanced community reporting and online services: Mon 1/2/17 Deployed baseline Spillman RMS application for general use in PD, Deployed new medical data cloud application (ESO) to document medical procedures for emergecy patients, Deployed ArcGIS online, integrated single source addressing Technology infrastructure investments Mon 1/2/17 Joseph Todd Negotiated lease agreemet with dell to aquire new desktop harware for city employees, Implemented sharepoint training for transition of file shares to the cloud, deployed city wireless acces to 52, 53, and 54 fire stations, deployed new firewall technolog Performance measures /budget process Mon 1/2/17 Vicky Carlsen In February, staff attended a Priority Based Budgeting demonstration at Snoqualmie Review and update impact fees Mon 1/2/17 Peggy McCarthy Three meetings have been held to discuss the approach to the update. At the last meeting, it was decided to look into retaining a consultant to assist. Continue to meet financial reserve policy Mon 1/2/17 Peggy McCarthy The reserve policy compliance will be reported on in May through the 4th quarter 2016 financial report. Implement new training program Mon 1/2/17 Stephanie Brown Started contract negotiations to aquire cloud performance management and training software Ongoing Succession Planning Mon 1/2/17 Stephanie Brown Started contract negotiations to aquire cloud performance management and training software Implement new employee evaluations Mon 1/2/17 Stephanie Brown Started contract negotiations to aquire cloud performance management and training software. A demonstration of the Performance Evaluation Software has been held with IS /Technology Council and HR staff. Strategic Plan update Mon 1/1/18 David Cline To be reviewed in early 2018 Department strategic plans Mon 1/2/17 David Cline Finance completed latest department strategic plan in 2016 and implementing steps in 2017. Fire is reviewing starting strategic plan efforts in 2017. Establish citywide fee policy Mon 1/2/17 Peggy McCarthy A parking tax analysis has been completed and will be incorporated into the broader fee policy project Health benefits Mon 1/2/17 Stephanie Brown To be conducted in 2018 2 3 13 67 82 87 92 97 106 114 128 133 138 143 Page 1 Work Plan -Work Plan Goal 5 Tasks ID Task Name Resource Names Quarter 1 Accomp 1 Goal 5 — A Positive Community Identity and Image Economy David Cline 2 Priority 7 - Foster civic pride and an informed community 3 Night Out Against Crime Mike Villa Scheduled for August 8, 2017 8 Community Connectors Mia Navarro First training held, Connectors participated in PSP Open House. Senior connector recruited. 27 TukTV Rachel Bianchi Continued to produce original programming. 45 Hazelnut Rachel Bianchi Hazelnut published in March. 52 Tukwila Reporter Rachel Bianchi City Pages produced on time and with relevant content. 55 Facebook & Twitter Rachel Bianchi Implemented cross - departmental social media group; continue to post timely, relevent content. 73 Enhanced website Rachel Bianchi Continue to keep website current. 90 E- Hazelnut Rachel Bianchi E- Hazelnut published in a timely fashion; process identified to mine email addresses for more readership. 114 Park Watch Rick Still Developing relationships for implementation of KaBOOM play equipment replacement grant at Cascade View Park 123 Community calendar Rachel Bianchi 142 City annual report Rachel Bianchi Report Published and distributed online 146 Healthy Tukwila Rick Still Newsletter going out once per month, nutrition education at senior lunch program and at schools 155 Green Tukwila Rick Still Council Resolution adopting 20 -Year Plan 3 -6 -17 164 Police Dept. Community Liaison Team Mike Villa Continues to attend community gatherings and blockwatch meetings. Hosted "Coffee with a Cop" at Starbucks. 169 Special events calendar Rick Still Event Calendar distributed and posted on the city website. 172 Ongoing support of block watches Mike Villa Met with joint blockwatches along S. 164th and 49th Ave S. over concerns regarding ongoing criminal activity and code enforcement violations at a house on 164th. Also met with Hollycrest Condo Association over concerns about Grande Terrace Apartments. Page 1 ID :Task Name Resource Names Start 2017 r3 _ •tr4 _ •tr1 _ •tr2 2018 12019 r3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr _ •tr2 Goal 1— A community of inviting neighborhoods and vibrant business districts Priority 1 Cultivate safe, attractive and welcoming neighborhoods TIB Plan and zoning update TIB Plan Q1 CNU Charette TIB Plan Q2 David Cline Mon 1/2/17 Jack Pace Mon 1/2/17 Moira Bradshaw Develop Staff draft of TMC changes TIB Plan Q3 PC review of TMC changes Bring TMC changes to CAP, conduct SEPA Analysis, public outreach 11 SPRINT Sprint Q1 13 Develop mechanisms and reporting protocols to show indicators of success Order Motorcycle 15 Sprint Q2 Produce and distribute 1st quarter report to City Administration 17 Sprint Q3 Receive and deploy motorcycles 19 Produce and distribute 2nd quarter report to City Administration Sprint Q4 21 Produce and distribute 2nd quarter report to City Administration Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Moira Bradshaw Moira Bradshaw Mike Villa Jon Harrison Todd Rossi Sun 1/1/17 Thu 2/23/17 Sat 4/1/17 Mon 4/3/17 Mon 7/3/17 Fri 9/29/17 Fri 9/29/17 Mon 1/2/17 Mon 1/2/17 Sun 1/1/17 Tue 1/31/17 Sat 4/1/17 Sat 4/1/17 Sat 7/1/17 Thu 6/1/17 Thu 6/1/17 9/29 9/29 Sun 10/1/17 Mon 10/2/17 Inactive Task Inactive Milestone Start -only i= Finish -only ] External Tasks External Milestone Deadline Progress Task Progress D :Task Name 22 Conduct high visibility of at least 50 hours a month in residental areas Enhanced Code Enforcement 24 Implement late fees for rental license renewals Provide Integrated Pest Management Training Q2 26 Reduce backlog of cases older than 1 year by Q3 28 29 30 m 32 34 36 38 39 40 41 42 43 Implement late fees for rental license inspections Q4 Tukwila Works Tukwila Works Q1 Outreach to Ms. Gamboa's civics class Tukwila Works Q2 CAP report on SeeClickFix best practices Tukwila Works Q3 Neighborhood leafleting; ongoing monitoring Tukwila Works Q4 CAP report; ongoing monitoring Tukwila Works Q5 Outreach to Ms. Gamboa's civics class; ongoing monitoring Tukwila Works Q6 CAP report; ongoing monitoring Tukwila Works Q7 Tukwila Works Q8 CAP report; ongoing monitoring 44 42nd Ave. Phase III Resource Names Start '2017 r3 _ •tr4 _ •tr1 _ •tr2 Jack Pace Hoa Mai Hoa Mai,Mary Hulvey,Lauri Hoa Mai Rachel Bianchi Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Bob Giberson Mon 1/2/17 Tue 1/3/17 Wed 3/1/17 Tue 2/28/17 Wed 2/1/17 Mon 10/2/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 4/1/17 Mon 7/3/17 Sat 7/1/17 Sun 12/31/17 Thu 1/18/18 Sun 4/1/18 Sun 7/1/18 Mon 10/1/18 Mon 10/1/18 Mon 1/2/17 2018 2019 r3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr _ •tr2 A Hoa Mai Hoa Mai,Mary Hulvey,Lauri Dunning Mia Navarro 11 Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Inactive Task Inactive Milestone Start -only L Finish -only External Tasks External Milestone J Deadline Progress Task Progress Page 2 ID :Task Name 45 Complete permits, design; advertise for bids Bid award; SCL agreement 47 Construction Road closure /fish window 49 Neighborhood leafleting; ongoing monitoring 53rd Ave. S. 51 complete design; advertise for bids Bid award; SCL agreement 53 Construction Contract closeout 46 48 50 54 Resource Names Start 2017 2018 2019 r3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr _ •tr2 Bob Giberson Sun 1/1/17 Sat 4/1/17 Thu 6/1/17 Thu 6/1/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Wed 10/31/18 55 Duwamish Gardens /Chinook Winds Bob Giberson Mon 1/2/17 56 57 58 59 60 61 62 63 64 65 66 67 68 69 Duwamish Gardens Chinook Winds Q1 Bob Giberson Sun 1/1/17 Complete Duwamish Gardens Bob Giberson Sun 1/1/17 Duwamish Gardens Chinook Winds Q2 Bob Giberson Mon 4/3/17 Chinook Wind real estate acquisition Bob Giberson Mon 4/3/17 Duwamish Gardens Chinook Winds Q3 Bob Giberson Mon 7/3/17 Design Chinook Wind Bob Giberson Mon 7/3/17 Duwamish Gardens Chinook Wind Q4 Bob Giberson Mon 10/2/17 Chinook Wind Construction Bob Giberson Mon 10/2/17 Municipal 1% for art program Rick Still Sun 1/1/17 Q5 -8. Implementation of Arts Plan Dave Johnson Mon 1/1/18 01. Launch RFP for consultant to develop Arts Plan; Select Dave Johnson Sun 1/1/17 consultant Q2. Develop Arts Plan Dave Johnson Sat 4/1/17 Q3. Adopt Arts plan Dave Johnson Sat 7/1/17 Q4. Begin implementation of Arts Plan Dave Johnson Sun 10/1/17 \ \\ 1 Bob Giberson r1 Bob Giberson r1 'A Bob Giberson r1 Bob Giberson Dave Johnson Dave Johnson Dave Johnson Dave Johnson Dave Johnso Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Inactive Task Inactive Milestone Start -only i= Finish -only External Tasks External Milestone J Deadline Progress Task Progress Page 3 D :Task Name 70 144th & 42nd Ave. S. traffic signal 71 Complete Design 72 Award construction bid through Committee and Council 73 Construction 74 Close out contract 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 Resource Names Start Bob Giberson Comp plan implementation Jack Pace Comp plan implementation Q1 Implement Natural environment Element by updating Carol Lumb tree and landscaping code All Depts to review Z: \Admin All Users Team \CompPlanlmplementation Matrix and fill in lead (membership) Dept. Status Comp plan implementation Q2 Comp plan implementation Q3 Comp plan implementation Q4 Duwamish Hill Preserve Phase!! 01. Major work completed early in 01 Q2. Grand Opening event scheduled for May 13 Q5 -8. Continued Restoration Work Q3. Continued Restoration work Q4. Continued Restoration Work BNSF access implementation BNSF access study SEPA process Pursue grant funding COW presentation of preferred alternative SEPA and study open houses SEPA submitted to DCD Rick Still Dave Johnson Dave Johnson Dave Johnson Dave Johnson Bob Giberson Bob Giberson Bob Giberson Bob Giberson Bob Giberson Bob Giberson Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Mon 10/1/18 Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Tue 12/27/16 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Mon 1/2/17 Mon 1/2/17 Mon 4/3/17 Mon 1/1/18 Mon 7/3/17 Mon 10/2/17 Mon 1/2/17 Mon 1/2/17 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Thu 1/5/17 2017 2018 '2019 r3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr1 _ •tr2 I-1 C Card Lumb All Users (membership) t \ \ \ \ \ \ \ \ \ \ \ \ \A Dave Johnson k Dave Johnson L. Dave Johnson Dave Johnson A Bob Giberson Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Inactive Task Inactive Milestone Start -only Finish -only ] External Tasks External Milestone Deadline Progress Task Progress Page 4 ID :Task Name Duwamish bridge repair and painting Duwamish Bridge Repair Q1 Monitor and complete documentation Bridge sealing and staining or painting Deck repairs Railing repairs Update Landscape and Tree Ordinances Jack Pace Adopt Landscape Ord, Draft Tree Ord Q1 Present tree ordinance draft to Natural Environment Carol Lumb Committee Take revised landscape code to CDN and Council for Carol Lumb adoption Public Review of Tree Ord Q2 Present draft Tree Ord to CDN and PC for a hearing and Carol Lumb recommendation Public Review and Adoption of Tree Ord Q3 Take PC Rec on Tree Ord to CAP and full Council for Carol Lumb adoption Outreach and Implementation Q4 TIB & 142nd S. crosswalk Bob Giberson Grant Application results Brief Committee on grant results If successful grant funding, start design phase. Revise CIP Sheet accordingly Dog Park Rick Still Resource Names Start 2017 2018 I 2019 •tr3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr1 •tr2 _ •tr3 _ •tr4 _ •tr1 •tr2 Bob Giberson I Q2. Review potential locations for dog park. 116 Q3. Begin developing the Scope of Work. Dave Johnson Dave Johnson Mon 1/2/17 Mon 1/2/17 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Sun 1/1/17 Mon 1/2/17 Sun 1/1/17 Wed 2/1/17 Mon 2/13/17 Sat 4/1/17 Mon 4/10/17 Sat 7/1/17 Mon 7/3/17 Sun 10/1/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Sat 4/1/17 Sat 4/1/17 Mon 7/3/17 Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Carol Lumb Carol Lumb r1 Carol Lumb Carol Lumb Dave Johnson Dave Johnson Inactive Task Finish -only ] Deadline Inactive Milestone External Tasks Progress Start -only C External Milestone 0 Task Progress Page 5 D :Task Name 117 Q4. Fine tune SOW, construction plans and details. 118 Q5. Order supplies and materials. 119 Q6. Install dog park(s) items. Resource Names Start r3 _ •tr4 2017 2018 12019 r1 _ •tr2 _ •tr3 _ •tr4 _ •tr •tr2 _ •tr3 _ •tr4 _ •tr1 •tr2 Dave Johnson Dave Johnson Dave Johnson Dave Johnson Dave Johnso Dave Johnson Dave Johnson Dave Johnson 120 Q7. Maintain dog park, include in maintenance plan. Dave Johnson 121 Q8. Look into the idea of developing volunteer group(s) for Dave Johnson maintaining the sites 122 See You in the Park 123 01. Develop event plan and make staff assignments 124 Q2. Reach out to other City Departments w/ event information and develop "day of event plan (including staff assignments). Promote event to targeted neighborhood. 125 Q3. Hold events and conduct post event evaluation. Q4. Determine plan for 2018 Q5. Develop event plan and make staff assignments Q6. Reach out to other City Departments w/ event information and develop "day of event plan (including staff assignments). Promote event to targeted neighborhood. 129 Q7. Hold events and conduct post event evaluation. Determine resources needed for 2019 -2020 budget preparation. 130 Q8. Determine event plan for 2019. 131 Cascade View Safe Routes to School Phase!! 132 Complete design 133 Advertise for bids 134 Award contract; start construction 135 Construction 136 Priority 2 Promote dynamic urban environments Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Mon 10/2/17 Mon 1/1/18 Mon 4/2/18 Mon 7/2/18 Mon 10/1/18 Rick Still Sun 1/1/17 Tracy Gallaway,Robe Sun 1/1/17 Tracy Sat4/1/17 Gallaway,Robert Eaton Tracy Gallaway,Robe Sat 7/1/17 Tracy Gallaway,Robe Sun 10/1/17 Mon 1/1/18 Sun 4/1/18 Bob Giberson Inactive Task Inactive Milestone Start -only C Sun 7/1/18 Mon 10/1/18 Mon 1/2/17 Sun 1/1/17 Mon 5/1/17 Thu 6/1/17 Sat 7/1/17 Sun 1/1/17 Finish -only ] External Tasks External Milestone Tracy Gallaway,Robert Eaton Tracy Gallaway,Robert Eaton Tracy Gallaway,Robert Eaton Tracy Gallaway,Robert Eaton v. \ \ \ \ \ \ \ \ \ \ \ \ \\ A LA Deadline Progress Task Progress Page 6 ID :Task Name 137 138 139 140 141 142 143 144 Motel Sites Redevelopment Select Developer Suppport HealthPoint's Needs Assessment and Site Planning Council Approval of Deal Terms Sign purchase and sale agreement Traveler's Choice Motel Site Council Discussion of Options Tukwila Village Phase 1 145 Close escrow on Phase 1 Form non - profit to manage plaza 147 Hold Ribbon Cutting Event Tukwila Village Phase 2 and 3 149 Council approves term sheet Purchase and sale agreement signed 151 Close escrow on Phase 2 and 3 Southcenter pedestrian bridge 153 Construction Ribbon Cutting Ceremony 155 Contract closeout 146 148 150 154 156 Bridge open to public 157 Southcenter plan implementation 158 159 160 Southcenter plan implementation Southcenter plan implementation Southcenter plan implementation Resource Names Start r3 2017 r4 _ •tr1 2018 12019 r2 _ •tr3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr _ •tr2 Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Derek Speck Bob Giberson Jack Pace Sun 1/1/17 Sun 1/1/17 Wed 3/1/17 Mon 1/1/18 Mon 1/1/18 Mon 1/2/17 Mon 1/1/18 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Fri 9/1/17 Mon 1/1/18 Tue 8/1/17 Mon 1/1/18 Sat 3/31/18 Mon 1/2/17 Sun 1/1/17 Sun 10/1/17 Wed 11/1/17 Sun 10/1/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Derek Speck Derek Speck Derek Speck Derek Speck Fia Derek Speck \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ Derek Speck Derek Speck Derek Speck Derek Speck \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ Derek Speck Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Inactive Task Inactive Milestone Start -only i= Finish -only External Tasks External Milestone J Deadline Progress Task Progress Page 7 ID :Task Name Resource Names Start 2017 2018 12019 03 •tr3 _ •tr4 _ •tr1 _ •tr2 _ •tr3 _ •tr4 _ •tr _ •tr2 _ •tr3 _ •tr4 _ •tr1 _ •tr2 161 Southcenter plan implementation Sun 10/1/17 162 Rehabilitation of three major bridges Bob Giberson Mon 1/2/17 163 Complete design Sun 1/1/17 164 Advertise for bids Sat 4/1/17 165 Bid Award Mon 5/1/17 166 Construction Thu 6/1/17 167 Washington Place opening Derek Speck Wed 11/1/17 168 Washington Place opening Derek Speck Wed 11/1/17 169 CBD sewer rehabilitation Bob Giberson Sun 1/1/17 170 2016 program design Sun 1/1/17 171 2016 program bid award Sat 4/1/17 172 2016 program construction Thu 6/1/17 173 2017 program design Wed 11/1/17 Derek Speck Project: Work Plan -Work Plan T Date: Wed 3/29/17 Milestone Task Summary Project Summary Inactive Task Finish -only ] Deadline Inactive Milestone External Tasks Progress Start -only C External Milestone 0 Task Progress Page 8 o CO D :Task Name Resource Names Start Finish Goa 2 A so i d ounda on o B' ii Tuk i r esident P rio average e eat ie pa n and laboration 3 Continued partnership with Tukwila School District 4 Continued partnership with Tukwila School District Q1 7 Ongoing relationship building; meetings with key staff and stakeholders Continued partnership with Tukwila School District Q2 Development of internal way for staff to share information on programs, relationships, etc. within TSD s David Cline 8 Continued partnership with Tukwila School District Q3 9 Continued coordination and better relationships with TSD 10 Continued partnership with Tukwila School District Q4 11 Convene meeting to discuss joint planning for 2018 12 Continued partnership with Tukwila School District Q5 4 Implement joint planning efforts Continued partnership with Tukwila School District Q6 15 Implement joint planning efforts Rachel Bianchi Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Sun 2/1/17 Mon 1/2/17 Mon 1/2/17 Mon 1/2/17 Sun 1/1/17 Mon 4/3/17 Sat 4/1/17 Mon 7/3/17 Mon 7/3/17 Mon 10/2/17 Mon 10/2/17 Mon 1/1/18 Mon 1/1/18 Mon 4/2/18 Sun 4/1/18 on 12/4 Mon 12/31/18 Mon 12/31/18 Fri 4/28/17 Fri 3/31/17 Mon 7/3/17 Fri 6/30/17 Tue 10/3/17 Tue 10/3/17 Tue 1/2/18 Tue 1/2/18 Fri 3/30/18 Fri 3/30/18 Tue 7/3/18 Sat 6/30/18 2017 2018 4 Qtr 1 Qtr 2 Qtr 3 I Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 is Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Nava 2019 Qtr 1 Qtr 2 Qtr 3 0 Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 1 ID :Task Name Resource Names Start Finish Qtr 4 16 Continued partnership with Tukwila School District Q7 Mia Navarro Mon 7/2/18 Fri 9/28/18 17 Implement joint planning efforts Mia Navarro Sun 7/1/18 Fri 9/28/18 18 Convene discussion of what works, what needs Mia Navarro Fri 9/28/18 Fri 9/28/18 improvement in joint planning 19 Continued partnership with Tukwila School District Q8 Mia Navarro Mon 10/1/18 Mon 12/31/18 20 Convene meeting to discuss joint planning for 2019 Mia Navarro Mon 10/1/18 Mon 12/31/18 21 Internship /Job shadow program Rachel Bianchi Mon 1/2/17 Mon 12/31/18 22 Internship /Job shadow program Q1 Mia Navarro Mon 1/2/17 Mon 4/3/17 23 Meetings with stakeholders underway, including City Mia Navarro Sun 1/1/17 Mon 4/3/17 staff, TSD Admin, TSD faculty and youth representation 2017 2018 2019 Qtr 1 Qtr 2 Qtr 3 I Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Mia Navarro 9/2 ia Navarro 24 Internship /Job shadow program Q2 Mia Navarro Sat 4/1/17 Fri 6/30/17 25 Draft prorgam structure developed and out for review Mia Navarro Sat 4/1/17 Fri 6/30/17 Mia Navarro 26 Internship /Job shadow program Q3 Mia Navarro Sat 7/1/17 Sat 9/30/17 27 Intial program rolled out at beginning of school year Mia Navarro Sat 7/1/17 Sat 9/30/17 28 Internship /Job shadow program Q4 Mia Navarro Sun 10/1/17 Sun 12/31/17 29 Program underway Mia Navarro Sun 10/1/17 Sun 12/31/17 30 Internship /Job Shadow Q5 Mia Navarro Mon 1/1/18 Sat 3/31/18 31 Program underway; initial analysis Mia Navarro Mon 1/1/18 Sat 3/31/18 32 Internship /Job Shadow Q6 Mia Navarro Sun 4/1/18 Sat 6/30/18 33 Full analysis of 207/2018 program Mia Navarro Sun 4/1/18 Sat 6/30/18 34 Internship /Job Shadow Q7 Mia Navarro Sun 7/1/18 Sun 9/30/18 35 Implement tweaks for 2018/2019 school year Mia Navarro Sun 7/1/18 Sun 9/30/18 Mia Navarro Mia Navarro Mia Navarro Mia Navarro ia Navarro a Navarro Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 2 ID :Task Name Resource Names Start ,Finish Qtr 4 36 Internship /Job Shadow Q8 37 Identify pilot businesses for 2019 external program 38 Prepared to implement 2019 program in targeted external businesses in January of 2019 39 TSD Capital Plan 40 TSD Capital Plan 41 Meetings and pre -apps began in 2016 42 Convert Library to Admin Building permit submittal /review 43 Cascade View Elementary Remodel permit submittal /review 44 Transportation Building permit submittal /review 45 46 47 48 49 50 51 52 53 54 55 56 TSD Capital Plan Foster High School remodel permit submittal /review Birth to K Center permit submittal /review TSD Capital Plan Highline Schools Highline Schools Q3 Begin introductions with key individuals Highline Schools Q4 Explore potential for ongoing partnership Highline Schools Q5 Identify ways the City can better partner with Highline Schools in 2018 Highline Schools Q6 Mia Navarro Mia Navarro Mia Navarro Jack Pace Jack Pace Minnie Dhaliwal Maxwell Baker Mon 10/1/18 Mon 10/1/18 Mon 10/1/18 Mon 1/2/17 Mon 1/2/17 Mon 1/2/17 Sun 1/1/17 Maxwell Baker Sun 1/1/17 Maxwell Baker Wed 1/25/17 Mon 4/3/17 Minnie Sat 4/1/17 Dhaliwal,Lindsay Minnie Dhaliwal,L Sat 4/1/17 Jack Pace Sat 7/1/17 Mia Navarro Mon 7/3/17 Mia Navarro Mon 7/3/17 Mia Navarro Mon 7/3/17 Mia Navarro Mon 10/2/17 Mia Navarro Tue 10/3/17 Mia Navarro Mon 1/1/18 Mia Navarro Mon 1/1/18 Mia Navarro Mon 4/2/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Thu 4/27/17 Thu 4/27/17 Thu 4/27/17 Thu 4/27/17 Mon 7/31/17 Fri 6/30/17 Fri 6/30/17 Sat 9/30/17 Mon 12/31/18 Tue 10/3/17 Tue 10/3/17 Wed 1/3/18 Wed 1/3/18 Fri 3/30/18 Fri 3/30/18 Tue 7/3/18 2017 2018 2019 Qtr 1 Qtr 2 Qtr 3 I Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Maxwell Baker Maxwell Baker Maxwell Baker Minnie Dhaliwal,Lindsay Brown Minnie Dhaliwal,Lindsay Brown Jack Pace Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 3 D :Task Name Resource Names Start Finish Qtr 4 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 Implement partnership Highline Schools Q7 Implement partnership Highline Schools Q8 Evaluate and plan for 2019 SCA, PSRC, AWC, NLC SCA, PSRC, AWC, NLC Q1 Participate in AWC, NLC and SCA key events SCA, PSRC, AWC, NLC Q2 Identify potential award opportunities through these organziations SCA, PSRC, AWC, NLC Q3 Continue to participate in key events; apply for awards SCA, PSRC, AWC, NLC Q4 Ongoing participation; strategy around potential appointments for electeds and staff in 2018 SCA. PRSC, AWC. NLC Q5 Participate in AWC, NLC and SCA key events SCA. PRSC, AWC. NLC Q6 Identify potential award opportunities through these organizations SCA. PRSC, AWC. NLC Q7 Continue to participate in key events; apply for awards 77 SCA. PRSC, AWC. NLC Q8 Mia Navarro Mia Navarro Mia Navarro Mia Navarro Mia Navarro Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Mon 4/2/18 Mon 9/10/18 Mon 9/10/18 Mon 10/1/18 Mon 10/1/18 Mon 1/2/17 Mon 1/2/17 Sun 1/1/17 Mon 4/3/17 Mon 4/3/17 Mon 7/3/17 Mon 7/3/17 Mon 10/2/17 Sun 10/1/17 Mon 1/1/18 Mon 1/1/18 Sun 4/1/18 Sun 4/1/18 Sun 7/1/18 Sun 7/1/18 on 10/1/18 Tue 7/3/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Fri 3/31/17 Fri 3/31/17 Mon 7/3/17 Mon 7/3/17 Fri 9/29/17 Fri 9/29/17 Tue 1/2/18 Sun 12/31/17 Fri 3/30/18 Fri 3/30/18 Sat 6/30/18 Sat 6/30/18 Sun 9/30/18 Sun 9/30/18 Mon 12/31/18 2017 Qtr 1 _ Qtr 2 2018 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Q 12019 Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 a Navarro is Navarro Mia Navarro Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rache Bianchi Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 4 D :Task Name Resource Names Start Finish Qtr4 2017 Qtr 1 _ Qtr 2 Ongoing participation; strategy around potential appointments for elected and staff in 2019 Local and regional governments Local and regional governments Q1 - Q8 Continue to develop and deepen working relationships with other governments King County- Cities Collaboration (K4C) King County- Cities Collaboration (K4C) King County- Cities Collaboration (K4C) Incorporate energy conservation measures into new facilities Explore Green Building codes and incentives King County - Cities Collaboration (K4C) King County - Cities Collaboration (K4C) Consider hybrid or electric vehicles for City fleet. Encourage e l , safe and r le housing Housing Plan Housing Plan Q1 Host housing workshop with Council Develop housing plan for 2017/2018 Housing Plan Q2 Implement 2017/2018 housing plan Housing Plan Q3 Implement 2017/2018 housing plan Housing Plan Q4 Rachel Bianchi Mon 10/1/18 Rachel Bianchi Rachel Bianchi Rachel Bianchi Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Jack Pace,Bob Gil Mon 1/2/17 Jack Pace,Bob GILSun 10/1/17 Jack Pace,Bob Gil Sun 1/1/17 Jack Pace,Bob Sun 1/1/17 Giberson Jack Pace,Bob GILSun 1/1/17 Jack Pace,Bob GILSat 7/1/17 Jack Pace,Bob Gil Sat 4/1/17 Jack Pace,Bob GIL Sat 4/1/17 Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi on Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 4/1/17 Sat 7/1/17 Sat 7/1/17 Sun 10/1/17 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Sun 12/31/17 Fri 3/31/17 Thu 4/27/17 Thu 4/27/17 Sat 9/30/17 Fri 6/30/17 Fri 6/30/17 2018 12019 Qtr 3 I Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Qtr 4 _ Qtr 1 I Qtr 2 I Qtr 3 Rachel Bianchi Rachel Bianchi Jack Pace,Bob Giberson Jack Pace,Bob Giberson Jack Pace,Bob Giberson Jack Pace,Bob Giberson 1 Jack Pace,Bob Giberson Mon 12/31/18 Fri 3/31/17 Wed 3/29/17 Sun 1/1/17 Fri 6/30/17 Sat 4/1/17 Sat 9/30/17 Sat 7/1/17 Sun 12/31/17 Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary 1 Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 5 D Task Name Resource Names Start Finish Qtr4 100 101 102 103 104 105 106 107 108 109 110 2 114 115 116 117 9 120 Implement 2017/2018 housing plan Housing Plan Q5 Evaluate housing plan implementation; update as needed; host another council workshop if additional policy direction is needed from the council Housing Plan Q6 Implement updated housing plan Housing Plan Q7 Implement updated housing plan Housing Plan Q8 Implement updated housing plan Housing Conditions Housing Conditions Education and outreach to rental housing owners about Hoa Mai new integrated pest management requirement Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Jack Pace Housing Conditions Housing Conditions Housing Conditions Housing regional consortium Housing regional consortium Housing regional consortium Housing regional consortium Housing regional consortium Implement Housing Element of Comprehensive Plan Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Sun 10/1/17 Mon 1/1/18 Mon 1/1/18 Sun 4/1/18 Sun 4/1/18 Sun 7/1/18 Mon 10/1/18 Mon 10/1/18 Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Mon 1/2/17 Sun 10/1/17 Sat 3/31/18 Mon 1/1/18 Sat 6/30/18 Sun 9/30/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Fri 3/31/17 Fri 6/30/17 Sat 9/30/17 Sun 12 /31/17 Mon 12/31/18 Fri 3/31/17 Fri 6/30/17 Sat 9/30/17 Sun 12 /31/17 Mon 12/31/18 2017 Qtr 1 _ Qtr 2 12018 2019 Qtr 3 I Qtr 4 _ Qtr 1 I Qtr 2 Qtr 3 Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Rachel Bianchi 1 i Rachel Bianchi 11 Rachel Bianchi 11 Hoa Mai Jack Pace Jack Pace Jack Pace ack Pace Jack Pace Jack Pace Jack Pace Rachel Bianchi Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 6 CO 01 D :Task Name 12 Resource Names Start Finish 122 123 124 125 126 127 128 129 130 2 Consider neighborhood based development standards Review ADU Regulations Update and reinstate the Housing Options Program Partner with Non - Profits for Affordable Housing Homestead Land Trust Development Agreement Bellwether Housing Development Agreement Minor Home Repair Program Coordinate work with home owners Utility discounts Research additional discounts Propose additional discounts Connect residents to social services Ongoing communications with human service providers Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Evie Boykan Evie Boykan Bob Giberson Bob Giberson Bob Giberson Sun 1/1/17 Sat 7/1/17 Sun 10/1/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Mon 1/2/17 Sun 1/1/17 Mon 1/2/17 Mon 1/2/17 Sat 4/1/17 Evie Boykan,Stac, Mon 1/2/17 Evie Sun 1/1/17 Boykan,Stacy Mon 12/31/18 Sat 9/30/17 Sun 12/31/17 Mon 12/31/18 Thu 3/30/17 Fri 6/30/17 Mon 12/31/18 Sun 12/31/17 Mon 12/31/18 Tue 10/31/17 Fri 9/1/17 Mon 12/31/18 Sun 12/31/17 2017 Qtr 4 Qtr 1 _ Qtr 2 2018 2019 Qtr 3 Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Qtr 4 _ Qtr 1 Qtr 2 Qtr 3 Jack Pace Jack Pace Jack Pace Jack Pace Jack Pace Evie Boykan Bob Giberson Evie Boykan,Stacy Hansen Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 7 D Task Name Resource Names Start 1 4 6 8 10 11 13 14 15 16 17 18 19 20 21 23 24 Goal 3 — A Diverse and Regionally Competitive EcorDavid Cline Priority 5 - Maximize Tukwilas significant econmic strength and potential Planned Capital Funding Peggy McCarthy Meet with PFM to draft perliminary 2017 Capital Funding Peggy McCarthy plan Issue debt according to Capital Funding plan Peggy McCarthy Present draft Capital Funding plan to Council for input and Peggy McCarthy approval. Issue UTGO debt for 2018 as needed Long Term Capital Funding Economic Development Plan Preliminary Research Outreach Draft of Economic Development Plan Lodging Tax Advisory Committee Seattle Southside Chamber Southcenter Marketing Partnership Soundside Alliance for Economic Development Tukwila Valley South Tukwila Valley South Tukwila Valley South Tukwila Valley South Tukwila Valley South Meet with Mark Segale Duwamish Corridor EIS Update MIC Redevelopment Peggy McCarthy Derek Speck Derek Speck Derek Speck Derek Speck Brandon Miles Derek Speck Brandon Miles Brandon Miles Jack Pace Jack Pace Jack Pace Nora Gierloff Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sat 7/1/17 Sat 4/1/17 Sun 10/1/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sat 7/1/17 Sun 10/1/17 Sat 4/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sun 10/1/17 Finish Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Fri 3/31/17 Sat 9/30/17 Fri 6/30/17 Sun 12/31/17 Wed 1/31/18 Fri 3/31/17 Fri 6/30/17 Sat 9/30/17 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Sat 9/30/17 Sun 12/31/17 Fri 6/30/17 Fri 3/31/17 Fri 3/31/17 Mon 12/31/18 Sun 12/31/17 • 2017 r4 I •tr1 • r2 • r3 • 2018 r4 I •tr1 • r2 • r3 • r4 2019 • r1 • r2 Peggy McCarthy Peggy McCarthy Peggy McCarthy Peggy McCarthy Derek Speck Derek Speck Derek Speck A ack Pace Nora Gierloff • r3 Brandon Miles Derek Speck Brandon Miles Brandon Miles Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Milestone Summary Project Summary Inactive Task Inactive Milestone Start -only Finish -only Deadline Progress Manual Progress Page 1 ID :Task Name 25 Boeing to provide update on completion of mitigation measures Boeing to provide benchmarks of current trip utilization MIC Redevelopment Central business district infrastructure investments Sewer Rehabilitation Update Commitee Storm Water Improvement Update Committee New Traffic Signals Updates to Committee Starfire /Sounders Partnership Starfire /Sounders Partnership Starfire /Sounders Partnership Starfire /Sounders Partnership Starfire /Sounders Partnership Rehabilitation of three bridges Bid advertisement Complete design Bid award Construction Boeing Access Road bridge rehabilitation Complete design Bid advertisement Bid award Construction Boeing Access Road bridge rehabilitation Resource Names Nora Gierloff Nora Gierloff Nora Gierloff Bob Giberson Bob Giberson Bob Giberson Bob Giberson Brandon Miles Bob Giberson Bob Giberson Start Sat 4/1/17 Sun 1/1/17 Sat 7/1/17 Sun 1/1/17 Sun 1/1/17 Wed 3/1/17 Sun 1/1/17 Wed 3/1/17 Sun 1/1/17 Wed 3/1/17 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Sun 1/1/17 Sat 4/1/17 Sun 1/1/17 Sat 7/1/17 Tue 8/1/17 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Tue 8/1/17 Sun 1/1/17 Finish Fri 6/30/17 Fri 3/31/17 Sat 9/30/17 Mon 12/31/18 Mon 12/31/18 Fri 9/1/17 Mon 12/31/18 Fri 9/1/17 Mon 12/31/18 Fri 9/1/17 Mon 12/31/18 Fri 9/1/17 Fri 6/30/17 Sat 9/30/17 Sun 12/31/17 Mon 12/31/18 Thu 6/1/17 Fri 3/31/17 Tue 8/1/17 Sun 7/1/18 Mon 12/31/18 Fri 3/31/17 Mon 5/1/17 Tue 8/1/17 Mon 12/31/18 Mon 12/31/18 2017 I 2018 r4 _ •tr 1 _ •tr 2 _ •tr 3 _ •tr 4 _ •tr 1 Nora Gierloff Nora Gierloff 2019 r 2 •tr 3 _ •tr 4 _ •tr 1 _ •tr 2 _ •tr 3 'A Nora Gierloff Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Milestone Summary Project Summary Inactive Task Inactive Milestone Start -only Finish -only Deadline L Progress Manual Progress Page 2 ID :Task Name Resource Names Start Finish 51 Enhanced business community outreach 52 Enhanced business community outreach 53 Enhanced business community outreach 54 Enhanced business community outreach 55 Enhanced business community outreach Derek Speck Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Mon 12/31/18 Fri 3/31/17 Fri 6/30/17 Sat 9/30/17 Sun 12/31/17 12017 12018 12019 r4 _ •tr 1 _ •tr 2 _ •tr 3 _ •tr 4 _ •tr 1 _ •tr 2 •tr 3 _ •tr 4 _ •tr 1 _ •tr 2 _ •tr 3 Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Milestone Summary Project Summary Start -only [ Progress Inactive Task Finish -only Manual Progress 1 Inactive Milestone Deadline Page 3 CO CO D :Task Name r; Organization on Resource Names Start David Cline 9 mplement Public Safety Plan Implement Public Safety Plan Q1 FAECTS Consulting / Fire Station Locations Fire Station Design Fire Station 54/47 Agreement Fire Equip & Vehicle plan Implement Public Safety Plan Q2 FAECTS Consulting / Fire Station Locations Implement Public Safety Plan Q3 Site Selection (Justice Center, Fire Stations 52 and Enhanced community reporting and online services: P &R.Membership and Room Management Software 01. Discovery, Configuration, Data Conversion, Implementation Q2. Go Live is targeted for April 1 to coincide with registration date. Q3. Staff evaluation and improvements Q4. Customer evaluation and improvements 05. Full promotion of online registration Bob Giberson Jay Wittwer Jay Wittwer,Bob Giberson Jay Wittwer Chris Flores,Jeff Morton Jay Wittwer 54) Bob Giberson,Jay Wittwer,Mike Rick Still Dave Johnson Dave Johnson Dave Johnson Dave Johnson Finish Qtr 3 '2017 Qtr 4_ Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr-1 Tue 12/20/16 Fri 1/11/19 Mon 1/2/17 Mon 1/2/17 Sun 1/1/17 Mon 1/2/17 Mon 1/2/17 Mon 1/2/17 Mon 1/2/17 Sat 4/1/17 Mon 4/3/17 Sat 7/1/17 Wed 3/1/17 Mon 1/2/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Mon 1/1/18 Fri 1/11/19 Mon 12/31/18 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Fri 6/30/17 Fri 4/28/17 Sat 9/30/17 Sat 9/30/17 Mon 12/31/18 Mon 12/31/18 Fri 3/31/17 Fri 6/30/17 Sat 9/30/17 Sun 12 /31/17 Fri 3/30/18 ay Et er Jay Wittwer,Bob Giberson Jay Wittwer Chris Flores,Jeff Morton Jay Wittwer Qtr 2 Qtr 3 Bob Giberson,Jay Wittwer, ike Villa Dave Johnson Dave Johnson Dave Johnson Dave Johnson Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 1 ID :Task Name IResource Names Start Finish 20 Q6. Evaluation of online use. Dave Johnson Sat 4/1/17 Fri 6/30/17 21 Police records management Mike Villa Sun 1/1/17 Mon 12/31/18 22 Police RMS Q1 Sun 1/1/17 Fri 3/31/17 23 Online reporting integrated with Spillman Leon Richardson Sun 1/1/17 Fri 3/31/17 24 Police RMS Q2 Sat 4/1/17 Fri 6/30/17 25 Presentation to Council Leon Richardson Wed 4/12/17 Fri 6/30/17 26 SECTOR fully intergrated Leon Richardson Wed 4/12/17 Fri 6/30/17 27 Police RMS Q3 Sat 7/1/17 Fri 9/29/17 28 Training records migration Sat 7/1/17 Fri 9/29/17 29 Fire Jay Wittwer Sun 1/1/17 Mon 12/31/18 30 Fire Q1 Sun 1/1/17 Thu 3/30/17 31 ESO medical records Joshua Kelch,Tam Mon 1/2/17 Wed 2/22/17 32 Fire Q2 Sat 4/1/17 Fri 6/30/17 33 Telestaff scheduling Jay Wittwer,PeggSat 4/1/17 Fri 6/30/17 34 Fire Q3 35 eTraklT Jack Pace,Joseph Sun 1/1/17 Mon 12/31/18 36 eTraklT Q1 Tami Eberle - HarriSun 1/1/17 Sat 3/31/18 37 Implement credit card fees Tami Eberle -Harri Sun 1/1/17 Sat 3/31/18 38 Implement online permit purchasing for OTC permits Wed 2/15/17 Sat 3/31/18 39 eTraklT Q2 Sat 4/1/17 Fri 6/30/17 40 Online permit submittal for sign permits 41 eTraklT Q3 Sun 10/1/17 Sun 12/31/17 42 eTraklT Q4 Sat 7/1/17 Sat 9/30/17 43 GIS Joseph Todd Sun 1/1/17 Mon 12/31/18 44 GIS Q1 Tami Eberle - HarriSun 1/1/17 Fri 3/31/17 12017 2018 2019 Qtr 3 I Qtr 4 _ Qtr 1 _ Qtr 2 I Qtr 3 _ Qtr 4 Qtr 1 Qtr 2 Qtr 3 I Qtr 4 Qtr 1 Qtr 2 Qtr 3 Dave Johnson Leon Richardson Leon Richardson Leon Richardson Joshua Kelch,Tami Eberle- Harris Jay Wittwer,Peggy McCarthy, 1i seph Todd Tami Eberle-H rris Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 2 ID :Task Name 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 .Resource Names .Start .Finish Implement City Mapping Project with king county with Esri Online Self service mail listings for Build Models and into GIS to supprt TIB planning Integrate Street Data Into Spillman GIS Q2 Integrate Single Source Adressing Data into Eden GIS Q3 Esri online Demographic Services GIS Q4 Implement GIS Mobile Device asset tracking services Blue Beam Blue Beam Q1 Begin training on blue beam Purchase Licesnses for blue beam Implement Blue Beams annotation inpection annotation software Blue Beam Q2 Work with DCD teams to ensure blue beam is functioning correctly and meeting inspections needs Rental Housing Liscence Rental Housing Liscence Rental Housing Liscence 01 Tami Fri 1/6/17 Fri 3/31/17 Eberle- Harris,Rorr Tami Eberle -Harri Tue 1/31/17 Fri 3/31/17 Tami Tue 1/31/17 Fri 3/31/17 Eberle- Harris,Rorr Tami Eberle -Harri Tue 1/31/17 Fri 3/31/17 Tami Eberle -Harri Mon 4/3/17 Fri 6/29/18 Mon 4/3/17 Fri 6/29/18 Tami Eberle - HarriSat 7/1/17 Mon 7/3/17 Tami Eberle -Harri Mon 10/2/17 Sun 10/1/17 Jack Pace,Joseph Mon 1/2/17 Tami Eberle -Harri Mon 1/2/17 Sun 1/1/17 Tami Eberle -Harri Tue 12/20/16 Tami Eberle - Harris Wed 3/1/17 Sat 4/1/17 Tami Sat 4/1/17 Eberle - Harris Jack Pace Sun 1/1/17 Mon 1/2/17 Mon 1/2/17 Sat 9/30/17 Fri 9/29/17 Fri 12/29/17 Fri 12/29/17 Mon 12/31/18 Fri 3/31/17 Fri 3/31/17 Thu 12/22/16 Fri 3/31/17 Fri 6/30/17 Fri 6/30/17 Mon 12/31/18 Tue 4/3/18 Tue 4/4/17 2017 2018 2019 Qtr 3 1 Qtr 4_ Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 1 Qtr 2 Qtr 3 1 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Tami erie- arris, o an Linsao Tami Eberle - Harris,Roman Linsao Tami Eberle - Harris,Roman Linsao Tami Eberle - Harris,Roman Linsao Tar ti Eberle- Harris Tami Eberle- Harris Tami Eberle- Harris Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 3 D :Task Name Resource Names Start Finish '2017 Qtr 3 1 Qtr 4_ Qtr 1 1 Qtr 2 Qtr 3 Qtr 4 2018 Qtr 1 Qtr 2 Qtr 3 1 Qtr 4 2019 Qtr 1 Qtr 2 Qtr 3 Rental Housing Liscence Ci2 Rental Housing Liscence Technology infrastructure investments Technology infrastructure investments Q1 Start Device Refresh ( Phase 1) Implement Traing Schedule for Office 365 (SharePoint) Start Planning Porcess of moving key systems to the cloud Start One on One Sessions and product teams for each department Start Police in car device refresh Implement customer and help desk portal Technology infrastructure investments Q2 Integrated cloud performamce managment and training Technology infrastructure investments Q3 Implement Sharepoint shared drive transition Implement transition to Onedrive Technology infrastructure investments Q4 Move Spillman and Core GIS Services to Cloud Performance measures /budget process Options for enhancing budget process Pros and cons for each budget enhancement identifed Joseph Todd Bao Trinh Jay Smoot Joseph Todd Mon 4/3/17 Sat 4/1/17 Mon 1/2/17 Sun 1/1/17 Wed 2/15/17 Wed 2/1/17 Bao Trinh Wed 2/1/17 Mike Marcum Tue 1/10/17 Jay Smoot Joseph Todd Joseph Todd,Stephanie Vicky Carlsen Vicky Ca risen Vicky Ca risen Tue 1/10/17 Wed 2/22/17 Mon 4/3/17 Wed 4/5/17 Sat 4/1/17 Sat 4/1/17 Sat 4/1/17 Sun 10/1/17 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Outreach to Council, Communities on proposed changes to Vicky Carlsen Sat 7/1/17 budgeting Fri 6/30/17 Fri 6/30/17 Mon 12/31/18 Sat 3/31/18 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Thu 3/30/17 Thu 3/30/17 Wed 3/1/17 Mon 7/3/17 Fri 6/30/17 Fri 6/30/17 Fri 6/30/17 Fri 6/30/17 Sun 12/31/17 Mon 12/31/18 Fri 3/31/17 Fri 6/30/17 Sat 9/30/17 Jay Smoot Joseph Todd Bao Trinh Mike Marcum Jay Smoot Joseph Todd,Stephanie Brown,Tami erie- ar Vicky Carlsen Vicky Carlsen Vicky Carlsen Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 4 D :Task Name Resource Names Start Finish '2017 Qtr 3 I Qtr 4_ Qtr 1 I Qtr 2 Qtr 3 Qtr 4 86 87 88 89 90 91 92 93 94 Create implementation plan Review and update impact fees Review and update impact fees 01 Review and update impact fees Q2 Review and update impact fees Q3 Review and update impact fees Q4 Continue to meet financial reserve policy Analyze 2016 data Report to Finance Committee on 3rd Qtr 2017 financial results and projected compliance with Reserve Policy 95 Report to Council on 2016 financial results and compliance with Reserve policy; report on 1st quarter 2017 financial results and projected compliance with Reserve policy 96 97 98 99 100 101 102 103 104 105 Report to Council on 2nd Qtr 2017 financial results and projected compliance with Reserve policy Implement new training program Implement new training program Q1 Select Vendor for on -line training systems Implement new training program Q2 Customize System based upon City training needs Implement new training program Q3 Develop Communication Plan - Training staff Implement new training program Q4 Evaluate and Provide Feedback Vicky Carlsen Sun 10/1/17 Peggy McCarthy Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Peggy McCarthy Mon 1/2/17 Sun 1/1/17 Sun 10/1/17 Sat 4/1/17 Sat 7/1/17 Stephanie Brown Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Sun 12/31/17 Mon 12/31/18 Sat 3/31/18 Fri 6/30/17 Sat 9/30/17 Sun 12/31/17 Mon 12/31/18 Sat 3/31/18 Sun 12/31/17 Fri 6/30/17 Sat 9/30/17 Mon 12/31/18 Sat 3/31/18 Sun 1/1/17 Fri 6/30/17 Sat 4/1/17 Sat 9/30/17 Tue 10/31/17 2018 Qtr 1 Qtr 2 I Qtr 3 Qtr 4 Vicky Carlsen 2019 Qtr 1 Qtr 2 Qtr 3 Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 5 D :Task Name Resource Names Start Finish '2017 Qtr 3 I Qtr 4_ Qtr 1 I Qtr 2 Qtr 3 Qtr 4 2018 Qtr 1 Qtr 2 Qtr 3 Qtr 4 2019 Qtr 1 Qtr 2 Qtr 3 Ongoing Succession Planning Q1 -Meet with Departments for needs assessment Analyze data from needs assessment Identify process improvements Ongoing succession planning Q3- Create updated staffing models to reflect future needs Q4- Ongoing Succession Planning Implement process improvements Implement new employee evaluations Implement new employee evaluations Q2 - Develop Peformance Compentencies and Evaluation Ratings Work with vendor to customize system adding performance competency and evaluation ratings, criteria, etc. Develop commuincation plan to implement new online performance managaement system Citywide Implement new employee evaluations Q1 - Implement Quarterly Feedback form Develop Communication Plan for quarterly feedback form Demo on -line Performance Mangement Systems Create Citywide Commmittee to continue the work started by previous committee Stephanie Brown Mon 1/2/17 Mon 12/31/18 Sat 7/1/17 Sat 9/30/17 Stephanie Brown Mon 1/2/17 Mon 1/2/17 Sat 4/1/17 Sat 4/1/17 Sat 4/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Sun 1/1/17 Mon 12/31/18 Mon 4/3/17 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Fri 3/31/17 Sun 1/1/17 Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 6 D :Task Name Resource Names Start Finish '2017 Qtr 3 I Qtr 4_ Qtr 1 I Qtr 2 Qtr 3 Qtr 4 2018 Qtr 1 Qtr 2 Qtr 3 Qtr 4 2019 Qtr 1 Qtr 2 Qtr 3 Implement new employee evaluations Q3 - Implement new online Peformance Managment System Training for all City staff Develop process to gain feedback on implementation of new Performance Management Systems Strategic Plan update Strategic Plan update Strategic Plan update Strategic Plan update Review Strategic Plan Department strategic plans Fire Department strategic plan Update Department strategic plans Department strategic plans Department strategic plans Establish citywide fee policy Establish citywide fee policy Q2 Review fee policies in CIP and TMC for possible update Establish citywide fee policy Q4 For proposed fee policy changes, obtain Administrative and Council approval Health benefits Q1 Health Benefits David Cline David Cline Jay Wittwer Peggy McCarthy Sherry Wright Sherry Wright Stephanie Brown Sat 7/1/17 Mon 1/1/18 Mon 1/1/18 Mon 1/1/18 Mon 1/1/18 Mon 1/1/18 Mon 1/2/17 Sun 1/1/17 Sat 4/1/17 Sat 7/1/17 Sun 10/1/17 Mon 1/2/17 Sat 4/1/17 Fri 6/30/17 Sun 10/1/17 Sun 10/1/17 Mon 1/2/17 Sun 1/1/17 Sat 9/30/17 Mon 12/31/18 Mon 12/31/18 Fri 12/1/17 Fri 6/30/17 Sat 9/30/17 Sun 12 /31/17 Mon 12/31/18 Fri 6/30/17 Fri 6/30/17 Sun 12/31/17 Sun 12 /31/17 Mon 12/31/18 Fri 3/31/17 L L Jay Wittwer 9 6/30 Sherry Wright 2/31 Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 7 D :Task Name Resource Names Start Finish '2017 Qtr 3 I Qtr 4_ Qtr 1 I Qtr 2 Qtr 3 Qtr 4 2018 Qtr 1 Qtr 2 Qtr 3 Qtr 4 2019 Qtr 1 Qtr 2 Qtr 3 Conduct analysis of options Q2 Health Benefits Evaluate Options for consideration Q3 Health Benefits Meet with Stakeholders on Options Q4 Health benefits Implement or maintain status quo Sun 1/1/17 Sat 4/1/17 Sat 4/1/17 Sat 7/1/17 Sat 7/1/17 Sun 10/1/17 Sun 10/1/17 Fri 3/31/17 Fri 6/30/17 Fri 6/30/17 Sat 9/30/17 Sat 9/30/17 Sun 12/31/17 Sun 12/31/17 1i Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 8 D !Task Name . !Resource Names !Start !Finish / 1201. l 2 25 Goal 5 A Positive community identity and image Economy David Cline Sun 1/1/17 Mon 12/31/18 Night Out Against Crime Mike Villa Night Out Against Crime Night Out Against Crime Night Out Against Crime Night Out Against Crime Community Connectors Community Connectors Q8 Evaluate 2018 program; plan for 2018 Community Connectors Q1 Host intia| 2017 training Secure new Connectors from teen and senior communities Community Connectors Q4 Evaluate 2017 program; plan for 2018 Community Connectors Q2 Implement intiaI work on Public Safety Plan with Connectors Community Connectors Q3 Implement Parks prorgam with Connectors Community Connectors Q6 Implement first program of 2018 Community Connectors Q5 Host initial 2018 training Increase Connectors by at Ieast two Community Connectors Q7 Tue 8/1/17 Tue 8/1/17 Mike Villa Tue 8/1/17 Fri 8/31/18 Mike Villa Tue 8/1/17 Fri 8/31/18 Mike Villa Tue 8/1/17 Fri 8/31/18 Mike Villa Tue 8/1/17 Fri 8/31/18 Mia Navarro Mon 1/2/17 Mon 12/31/18 Mia Navarro Mon 10/1/18 Mon 12/31/18 Mia Navarro Mia Navarro Sun 1/1/17 Fri 3/31/17 Mia Navarro Sun 1/1/17 Sun 1/1/17 Mia Navarro Sun 1/1/17 Fri 3/31/17 Mia Navarro Sun 10/1/17 Sun 12/31/17 Mia Navarro Sun 10/1/17 Sun 12/31/17 Mia Navarro Sat 4/1/17 Fri 6/30/17 Mia Navarro Sat 4/1/17 Fri 6/30/17 Mia Navarro Sat 7/1/17 Sat 9/30/17 Mia Navarro Sat 7/1/17 Sat 9/30/17 Mia Navarro Sun 4/1/18 Fri 6/1/18 Mia Navarro Sun 4/1/18 Fri 6/1/18 Mia Navarro Mon 1/1/18 Sat 3/31/18 Mia Navarro Mon 1/1/18 Sat 3/31/18 Mia Navarro Mon 1/1/18 Sat 3/31/18 Mia Navarro Sun 7/1/18 Sun 9/30/18 'Ice Villa | ------------ N0 xeVi|Lm 7Mia Navarro :_ Mia Navarro | Mia Mia Navarro m Mia Navarro m Mia Navarro m Mia Navarro m Mia Navarro Project: Work Plan-Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task ............ Inactive Milestone «* Inactive Summary Manual Task Duration-only Manual Summary RoIIup Manual Summary U U Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 D !Task Name . !Resource Names !Start !Finish 2017 |zom zn� ' ' �nz4�� 26 Implement second program of 2018 Mia Navarro Sun 7/1/18 Sun 9/30/18 27 TukTV Rachel Bianchi Mon 1/2/17 Mon 12/31/18 28 | TukTV Q3 Rachel Bianchi Sat 7/1/17 Sat 9/30/17 29 Identify opportunities for additional digital partnerships, such as other Rachel Bianchi Mon 7/3/17 Fri 9/29/17 governments, etc. | 30 TukTV Q7 Rachel Bianchi Sun 7/1/18 Sun 9/30/18 31 Implement TukTV two-year plan Rachel Bianchi 32 TukTV Q8 Rachel Bianchi Mon 10/1/18 Mon 12/31/18 33 Implement TukTV two-year plan Rachel Bianchi 34 TukTV Q2 Rachel Bianchi Sat 4/1/17 Fri 6/30/17 35 Bring in digital interns for project-specific opportunities Rachel Bianchi 36 TukTV Q1 Rachel Bianchi Sun 1/1/17 Fri 3/31/17 37 Continue to identify, shoot, edit and post short videos on City-related tasks Rachel Bianchi Sun 1/1/17 | 38 Identify opportunities for digital interns from FHS, other local schools Rachel Bianchi Sun 1/1/17 39 TukTV Q4 Rachel Bianchi Sun 10/1/17 Sun 12/31/17 40 | Ensure staff recieves up to date training on best practices for PEG TV Rachel Bianchi 41 TukTV Q6 Rachel Bianchi Sun4/1/18 Sat 6/30/18 42 Develop a TukTV two-year plan; continue to identify ongoing opportunities Rachel Bianchi for additional content. 43 TukTV Q5 Rachel Bianchi Mon 1/1/18 Sat 3/31/18 44 Review efficacy of heightened work on TukTV; solicit community feedback to Rachel Bianchi better understand how often it is used, suggestions for improvement, etc. 45 Hazelnut Rachel Bianchi Mon 1/2/17 Mon 12/31/18 46 Hazelnut Q2 Rachel Bianchi Sat 4/1/17 Fri 6/30/17 Rachel Bianchi Rachel Bianchi ia Navarro Project: Work Plan-Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Manual Summary RoIIup ......m Inactive Milestone Manual Summary Inactive Summary U U Start-only Manual Task Finish-only Duration-only � External Tasks External Milestone Deadline Progress Manual Progress Page 2 D Task Name Resource Names Start Finish Publish Spring Hazelnut Rachel Bianchi Hazelnut Q8 Rachel Bianchi Hazelnut Q4 Rachel Bianchi Publish Winter Hazelnut Rachel Bianchi Hazelnut Q6 Rachel Bianchi Tukwila Reporter Rachel Bianchi Tukwila Reporter Q1 - Q 8 Rachel Bianchi Publish timely, interetsing content on a monthly basis meeting all deadlines Rachel Bianchi Facebook & Twitter Facebook & Twitter Q1 Implement cross-departmental working group Facebook & Twitter Q3 lncrease number of foltowers and friends by increasing content and posts Facebook & Twitter Q2 lncrease number of foltowers and friends by increasing content and posts Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Facebook & Twitter Q4 Rachel Bianchi Undertake analysis of three quarters of heightened social media; determine Rachel Bianchi R8| and next steps for 20lD Facebook & Twitter Q8 Rachel Bianchi Review efficiacy of 2018 plan; determine next steps for 2019 Rachel Bianchi Implement 2018 plan Rachel Bianchi Facebook & Twitter Q7 Rachel Bianchi Implement 2018 plan Rachel Bianchi Sat 4/1/17 Mon 10/1/18 Sun 10/1/17 Sun 4/1/18 Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Sat 7/1/17 Sat 7/1/17 Sat 4/1/17 Sat 4/1/17 Sun 10/1/17 Sun 10/1/17 Mon 10/1/18 Mon 10/1/18 Mon 10/1/18 Sun 7/1/18 Sun 7/1/18 Mon 12/31/18 Sun 12/31/17 Sat 6/30/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Fri 3/31/17 Sun 1/1/17 Sun 9/3/17 Sun 9/3/17 Fri 6/30/17 Fri 6/30/17 Sun 12/31/17 Sun 12/31/17 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Sun 9/30/18 Sun 9/30/18 2017 |zom zn� ' ' � � �nz4 mII * mmA Rache Bianchi RachetBimmchi hel Bianchi Rachel Bianchi l Bianchi Rachel Bianchi Rachel Bianchi Rachel Bian Rachel Bian Rachel Bianchi Project: Work Plan-Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Manual Summary RoIIup ......m Inactive Milestone Manual Summary Inactive Summary U U Start-only Manual Task Finish only Duration-only � External Tasks External Milestone Deadline Progress Manual Progress Page 3 D !Task Name . !Resource Names !Start !Finish 2017 |zom zn� ' ' �nz4 mII * mmA 69 | Facebook & Twitter Q6 Rachel Bianchi Sun 4/1/18 Sat 6/30/18 70 Implement 2018 plan Rachel Bianchi Sun 4/1/18 Sat 6/30/18 | 71 Facebook & Twitter Q5 Rachel Bianchi Mon 1/1/18 Sat 3/31/18 72 Develop 2018 plan and metric goals Rachel Bianchi Mon 1/1/18 Sat 3/31/18 73 | Enhanced website Rachel Bianchi Mon 1/2/17 Mon 12/31/18 74 Enhanced website Q2 Rachel Bianchi Sat 4/1/17 Fri 6/30/17 75 | Continue to refine, update website to keep content current Rachel Bianchi Sat 4/1/17 Fri 6/30/17 76 Enhanced website Q1 Rachel Bianchi Sun 1/1/17 Fri 3/31/17 77 Continue to refine, update website to keep content current Rachel Bianchi Sun 1/1/17 Sun 1/1/17 78 Enhanced website Q3 Rachel Bianchi Mon 7/3/17 Tue 10/3/17 | 79 Identify plan to increase accessibility, particularly around language barriers Rachel Bianchi Mon 7/3/17 Tue 10/3/17 80 81 82 83 84 85 86 87 88 89 90 91 92 Enhanced website Q4 Rachel Bianchi Implement accessibility plan Rachel Bianchi Enhanced website Q5 Rachel Bianchi Review and update content with departments Rachel Bianchi Enhanced website Q6 Rachel Bianchi Review and update content with departments Rachel Bianchi Enhanced website Q7 Rachel Bianchi Review analytics; determine sucess of accessibility plan Rachel Bianchi Enhanced website Q8 Rachel Bianchi Develop plan for 2019 Rachel Bianchi E-Hazelnut Rachel Bianchi E-Hazelnut Q1 Rachel Bianchi Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Sun 10/1/17 Sun 12/31/17 Sun 10/1/17 Sun 12/31/17 Mon 1/1/18 Sat 3/31/18 Mon 1/1/18 Sat 3/31/18 Sun 4/1/18 Sat 6/30/18 Sun 4/1/18 Sat 6/30/18 Sun 7/1/18 Sun 9/30/18 Sun 7/1/18 Sun 9/30/18 Mon 10/1/18 Mon 12/31/18 Mon 10/1/18 Mon 12/31/18 Mon 1/2/17 Mon 12/31/18 Sun 1/1/17 Fri 3/31/17 Sun 1/1/17 Sun 1/1/17 Rache Bianchi Rache Rachel Bianchi Rachel Bianchi Rachel Bianchi anchi Rachel Bia chi Rache amchi Rac e Bianchi Rachel Bianchi hel Bianchi Rachel Bian Project: Work Plan-Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Manual Summary RoIIup ......m Inactive Milestone Manual Summary Inactive Summary U U Start-only Manual Task Finish-only Duration-only � External Tasks External Milestone Deadline Progress Manual Progress Page 4 ID !Task Name |KcsounzNamcs !Start !Finish 93 | Identify mechanism to capture emails to broaden outreach of the E-Hazelnut Rachel Bianchi Sun 1/1/17 Sun 1/1/17 94 E-Hazelnut Q2 Rachel Bianchi Sat 4/1/17 Fri 6/30/17 95 | Update template Rachel Bianchi Mon 4/3/17 Fri 6/30/17 96 Implement process to capture emalls Rachel Bianchi Mon 4/3/17 Fri 6/30/17 | 97 Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Mon 4/3/17 Fri 6/30/17 98 E-Hazelnut Q3 Rachel Bianchi Sat 7/1/17 Sat 9/30/17 99 | Drive up open rate by 10% Rachel Bianchi Sat 7/1/17 Sat 9/30/17 100 Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Sat 7/1/17 Sat 9/30/17 101 | E-Hazelnut Q4 Rachel Bianchi Sun 10/1/17 Sun 12/31/17 102 Increase total list by 25% from December of 2016 Rachel Bianchi Sun 10/1/17 Sun 12/31/17 | 103 Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Sun 10/1/17 Sun 12/31/17 104 E-Hazelnut Q5 Rachel Bianchi Mon 1/1/18 Sat 3/31/18 105 Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Mon 1/1/18 Sat 3/31/18 106 E-Hazelnut Q6 Rachel Bianchi Sun 4/1/18 Sat 6/30/18 107 Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Sun 4/1/18 Sat 6/30/18 108 E-Hazelnut Q7 Rachel Bianchi Sun 7/1/18 Sun 9/30/18 109 Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Sun 7/1/18 Sun 9/30/18 110 111 112 Drive up open rate from l0% over OB E-Hazelnut Q8 Increase total list by 25% from December of 2017 Rachel Bianchi Rachel Bianchi Rachel Bianchi Sun 7/1/18 Mon 10/1/18 Mon 10/1/18 Sun 9/30/18 Mon 12/31/18 Mon 12/31/18 2017 |zom zn� ' ' �4 II 4 I *m�� Rachel Bianchi Rachel Bianchi Rachel Bianchi m Rachel Bianchi m Rachel Bianchi 4 Rachel Bia chi Rachel Bia chi Rache anchi chel Bianchi chel Bianchi Rachel Bian Project: Work Plan-Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Manual Summary RoIIup ......m Inactive Milestone Manual Summary Inactive Summary U U Start-only Manual Task Finish-only Duration-only � External Tasks External Milestone Deadline Progress Manual Progress Page 5 D :Task Name Resource Names Start Finish 2 Publish timely, interesting articles on a monthly basis, meeting all deadlines Rachel Bianchi Park Watch Park Watch 01 work with neighborhoods to develop a plan of events other than See You in the Park. Park Watch Q2.Finalize plan of events for summer months at various parks. Rick Still Robert Eaton Robert Eaton Park Watch Q3. Host additional events at various locations. Robert Eaton Park Watch Q4. Evaluate program and next steps based on feedback from Robert Eaton summer activities Park Watch Q5. Look at connections, similarities and overlap between Green Robert Eaton Tukwila, Park Watch Program and Adopt -A -Park. Park Watch Q6. Begin developing plan for all three programs into one if it Robert Eaton makes sense. Park Watch Q7. Focus on developing the new plan. Robert Eaton Park Watch Q8. Fine tune the new plan. Robert Eaton Community calendar Rachel Bianchi Community calendar Q1 Rachel Bianchi Continue updating website calendar Rachel Bianchi Community calendar Q2 Rachel Bianchi Continue updating website calendar Rachel Bianchi Community calendar Q3 Rachel Bianchi Work with school district to identify better ways to cross - promote events on Rachel Bianchi each others' calendars Community calendar Q4 Rachel Bianchi Implement ideas on how to better cross pollinate calendars with TSD Rachel Bianchi Community Calendar Q5 Rachel Bianchi Mon 10/1/18 Mon 12/31/18 Mon 1/2/17 Mon 12/31/18 Sun 1/1/17 Fri 3/31/17 Sat 4/1/17 Fri 6/30/17 Sat 7/1/17 Sun 9/3/17 Sun 10/1/17 Sun 12/31/17 Mon 1/1/18 Sat 3/31/18 Sun 4/1/18 Sat 6/30/18 Sun 7/1/18 Sun 9/30/18 Mon 10/1/18 Mon 12/31/18 Mon 1/2/17 Mon 12/31/18 Sun 1/1/17 Fri 3/31/17 Sun 1/1/17 Sun 1/1/17 Sat 4/1/17 Fri 6/30/17 Sat 4/1/17 Fri 6/30/17 Sat 7/1/17 Sat 9/30/17 Sat 7/1/17 Sat 9/30/17 Sun 10/1/17 Sun 12/31/17 Sun 10/1/17 Sun 12/31/17 Mon 1/1/18 Sat 3/31/18 '2018 Robert Eaton Robert Eaton Robert Eaton Robert Eaton 4 Rache Bian Robe aton Robe Eaton Robert Eaton Robert Eato Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 6 CIO |D !Task Name . |KcsounzNamcs !Start !Finish / 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 Implement ideas on how to better cross poltinate calendars with TSD; identify other partners that may have events Community Calendar Q6 Continue updating website calendar Community Calendar Q7 Continue updating website calendar Review efficicay of website calendar, other potential vendors Community Calendar Q8 Continue updating website calendar Impelement any changes found in the review City annual report City annual report Publish Annual Report by February 14, 2017 Publish Annual Report by February 13, 2018 Healthy Tukwila Healthy Tukwila OB. Continue to promote Healthy Tukwila in Tukwila summer day camp programs. FinaIize invoicing for Year 3, complete and submit PICH grant related paperwork. PIan for 04 Healthy Tukwila activities. Healthy Tukwila Q2. Conduct "lunch and learn" workshop for City employees. Healthy Tukwila Q4. Continue with activities identified on the Healthy Tukwila work plan Healthy Tukwila 01. Develop workshop materials for educational workshops Healthy Tukwila Q6. Continue with activities identified on the Healthy Tukwila work plan Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rick Still Tracy Gallaway Tracy Gallaway Tracy Gallaway Tracy Gallaway Tracy Gallaway Mon 1/1/18 Sun 4/1/18 Sun 4/1/18 Sun 7/1/18 Sun 7/1/18 Sun 7/1/18 Mon 10/1/18 Mon 10/1/18 Mon 10/1/18 Mon 1/2/17 Sun 1/1/17 Sun 1/1/17 Mon 1/2/17 Sat 7/1/17 Sat 4/1/17 Sun 10/1/17 Sun 1/1/17 Sun 4/1/18 Sat 3/31/18 Sat 6/30/18 Sat 6/30/18 Sun 9/30/18 Sun 9/30/18 Sun 9/30/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Mon 12/31/18 Sat 3/31/18 Sun 1/1/17 Mon 12/31/18 Mon 9/3/18 Sat 6/30/18 Mon 12/31/18 Sat 3/31/18 Sat 6/30/18 2017 |zom zn� ' ' RachetBimmchi Rachel Bianchi Rachel Biamchi Rachel Bianchi Rachel Bian Rachel Bian Tracy Gallaway Tnuc Gallaway Tracy Ga|lav Tracy la ay Tracy Gallaway Project: Work Plan-Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary RoIIup Manual Summary Start-only Finish only External Tasks External Milestone Deadline Progress Manual Progress Page 7 D !Task Name . Resource Names Start Finish Healthy Tukwila 7. Continue with activities identified on the Healthy Tukw a Tracy Gallaway Sun 7/1/18 Sun 9/30/l8 work plan. Determine resources needed for 2019-2020 budget preparation. Healthy Tukwila 05. Continue with activities identified on the Healthy Tukwila Tracy Gallaway Mon 1/1/18 Sat 3/31/18 work plan Healthy Tukwila Q8. Continue with activities identified on the Healthy Tukwila Tracy Gallaway Mon 10/1/18 Mon 12/31/18 work plan. Green Tukwila Rick Still Mon 1/2/17 Mon 12/31/18 Green Tukwila 01. Finalize the Green Tukwila 20-Year Plan, adoption by Council Robert Eaton Mon 2/13/17 Mon 3/6/17 Green Tukwila 02. Implementation of Phase 2 stewardship program Robert Eaton development (Forterra Contract) Green Tukwila Q3. Host work parties at various sites as identified in the 20-Year Robert Eaton Plan Green Tukwila Q4. Wrap up contract with Forterra and look at City implantation Robert Eaton plan moving forward Green Tukwila 05. Begin City's implementation plan carrying program forward Robert Eaton Green Tukwila 06. Continue developing stewardship plans, working with Robert Eaton volunteers, and looking at connection with Park Watch and Adopt-A-Park Green Tukwila 07. Focus on developing and fine tuning the implementation Robert Eaton strategy Green Tukwila Q8. Focus on maintaining the existing sites and adding additional Robert Eaton acres/sites to the stewardship plan Police Dept. Community Liaison Team Mike Villa Police Dept. Community Liaison Team Mike Villa Police Dept. Community Liaison Team Mike Villa Sat 4/1/17 Fri 6/30/17 Sat 7/1/17 Sat 9/30/17 2017 |zom zn� ' ' �4 II 4 I * mmA T m Tracy G Uannay TnacyGaUax N Robert Eaton Robert Eaton Robert Eaton Sun 10/1/17 Sun 12/31/17 m Robert Ea on Mon 1/1/18 Sat 3/31/18 m Robert aton Sun 4/1/18 Sat 6/30/18 m Rob n:Eanum Sun 7/1/18 Sun 9/30/18 Robert moen: Eaton Robert - Mon 10/1/18 Mon 12/31/18 �axm .,.~.^.'^^. .,.~.^^'~^^. Mon 1/2/17 Sat 7/1/17 Sun 1/1/17 Mon 12/31/18 Mon 9/3/18 Sat 3/31/18 Mike Villa Project: Work Plan-Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Manual Summary RoIIup ......m Inactive Milestone Manual Summary Inactive Summary U U Start-only Manual Task Finish only Duration-only � External Tasks External Milestone Deadline Progress Manual Progress Page 8 01 D :Task Name Resource Names Start Finish '2018 Police Dept. Community Liaison Team Mike Villa Sun 10/1/17 Mon 12/31/18 ike Via Police Dept. Community Liaison Team Mike Villa Sat 4/1/17 Sat 6/30/18 ik Villa Special events calendar Rick Still Mon 1/2/17 Mon 12/31/18 Special events calendar 01 Tracy Gallaway Sun 1/1/17 Fri 3/31/17 Speical events calendar Q5 Tracy Gallaway Mon 1/1/18 Sat 3/31/18 Tracy a ay Ongoing support of block watches Mike Villa Mon 1/2/17 Mon 12/31/18 Ongoing support of block watches Mike Villa Sun 1/1/17 Sat 3/31/18 Eke E a Ongoing support of block watches Mike Villa Sun 10/1/17 Mon 12/31/18 Mike Villa Ongoing support of block watches Mike Villa Sat 7/1/17 Mon 9/3/18 M °ke Villa Ongoing support of block watches Mike Villa Sat 4/1/17 Sat 6/30/18 Milo Villa Quarterly newsletter Jon Harrison Sun 1/1/17 Sun 12/31/17 Jon Harrison Project: Work Plan -Work Plan G Date: Wed 3/29/17 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration -only Manual Summary Rollup Manual Summary Start-only Finish -only External Tasks L External Milestone Deadline Progress Manual Progress Page 9 216 Upcoming Meetings & Events April 2017 1 17th (Monday) 18th (Tuesday) 19th (Wednesday) 20th (Thursday) 21st (Friday) 22nd (Saturday) ➢ Public Safety ➢ Finance Cmte, ➢ Arts ➢ Tukw }la Free Shred & Cmte., 5:30 Pm Commission, Historical E-Cycle Event 5:30 Pm (Hazelnut 5:00 Pm Society 9:00 AM - 1:00 PM (Hazelnut Conference (Community Cancelled (BECU 127700 Conference Room) Room) Center) Gateway Dr.) Visit: www.becu.org Duwarnish Hill ➢ City Council Preserve Work Party Regular Mtg., 10:00 AM - 2:00 PM 7:00 pm (3800 S 1151" 51) (Council https://forten-a.org/event Chambers) Duwamish Shoreline Work Party 10:00 AM - 2:00 PM Meet at the Green River Trail @ BECU Campus (12770 Gateway Drive) https://forterra.org/even 24th (Monday) 25th (Tuesday) 26th (Wednesday) 27th (Thursday) 28th (Friday) 29th (Saturday) ➢ Community ➢ Transportation ➢ Planning Tukwila Tukwila Int'l. Blvd. Development & & Infrastructure Commission, Weekend Action Crate's Neighborhoods Cmte., 6:30 Pm SnackPack Trash Pickup Day Critic., 5:30 Pm (Council Program's 11 9:00 - 10:00 AM 5:30 Pm (Foster Chambers) Annual Auction For location or (Hazelnut Conference Dinner information contact Conference Room) Room) 6:00 - 9:00 PM Sharon Mann (Community 206-200-3616 Center) Register for this Healthy Earth, ➢ City Council very special Healthy You Committee of event to raise 5k Run and Walk the Whole Mtg., funds needed to Begins at 9:00 AM 7:00 Pm help the Tukwila (Tukwila Community (Council Weekend Center) Chambers) SnackPack Registration is $15.00 Program provide in advance or $20.00 weekend food day of event, and sacks to our includes the impoverished opportunity to plant a students tree or shrub at a post attending run/walk riverside elementary restoration event. school in the For registration Tukwila School information call District. 206-768-2822 Contact the Tukwila Library Community Grand Opening Center for more 9:30 AM - 6-00 PM information or to (144"' & ITB) buy tickets Come enjoy the new (206-768-2822) space, computers and or visit books snackpackauction,site ➢Arts Commission: 3rd Wed., 5:00 Pm, Tukwila Community Center. Contact Dave Johnson at 206-767-2308. >Civil Service Commission: Ist Mon., 5:00 Pm, Human Resources Conf. Room. Contact Sara Valdez at 206-431-2187. ➢Community Development and Neighborhoods Committee: 2nd & 4th Mon., 5:30 Pm, Hazelnut Conf. Room > COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 Pm, Duwanvish Conference Room. Contact Chris Partman at 206-431-219.7 Equity & Diversity Commission: I stThurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564. ➢Finance Committee: I st & 3rd Tues., 5:30 PM, Hazelnut Conf Room (A) 2017-2018 Capital Funding Plan. (B) An ordinance relating to TMC Section 3.32.040, "Unbudgeted Equipment or Fixed Asset Items." (C) 2017 February Year-to-Date Financial Update. (D) Technology & Innovation Services Quarterly Report. >Library Advisory Board: 1st Tues., 7:00 Pm, Community Center. Contact Shannon Fisher at 206-767-2312. >Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332. ➢Planning Commission/Board of Architectural Review: 4" Thurs., 6:30 Pm, Council Chambers at City hall. Contact Wynetta Bivens at 206-431-3670. ➢Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. (A) Fire Department 2016Annual Report). ➢ Transportation and Infrastructure Committee: 2nd & 4th Tues., 5:30 Pm, Foster Conf. Room > Tukwila Historical Society: 3rd Thurs., 7:00 Pm, Tukwila Heritage & Cultural Center, 14475 5911 Avenue S. Contact Louise Jones-Brown at 206-244-4478. ➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206-433-1815. 217 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. April 3 10 17 24 See agenda packet Special Presentations: -A proclamation cover sheet for this week's agenda: recognizing "Stand April 17, 2017 Against Racism." Regular Meeting. Special Issues: -A supplemental agreement for construction management for the Cascade View Safe Routes to School Phase 11 Project. -Lodging Tax Advisory Committee (LTAC) Legislation, May 1 8 15 22 Special Presentations: Public Hearing: Special Presentations: -2016 Police -2016 State of the -An ordinance Department Annual amending the Court address. Report. multi-family residential property Unfinished Business: Unfinished Business: tax exemption (MITE). -An ordinance amending the -Authorize the mayor to sign multi-family Supplemental Special Issues: residential property Agreement No. 2 with KPG, Inc. for -2016 financial results. tax exemption (MYTE). Special Meeting to follow the Committee of construction management for the the Whole Meeting. Cascade View Safe Routes to School Phase 11 project, in the amount of $180,387.80. -Final report on the Congress for the New Urbanism (CNU) public design workshops that focused on Tukwila International Boulevard. -Lodging Tax Advisory Committee (LTAC) Legislation. 218