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Home My WebLink AboutCOW 2017-04-24 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ COMMITTEE OF THE WHOLE ❖ Allan Ekberg, Mayor Counciimembers, Joe Duffle Verna Seal David Cline, City Administrator Kathy Hougardy -:- De'Sean Quinn Dennis Robertson, Counci /President -:- Kate Kruller -:- Thomas McLeod Monday, April 24, 2017; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. SPECIAL A proclamation recognizing April 27 — April 30 as "A Stand Against Racism." Pg.1 PRESENTATION Presented to: O /icier Santos, YWCA Career Navigator. 3. PUBLIC At this time, you are invited to comment on items notincludedon this agenda COMMENTS (please limit your comments to five minutes perperson). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. SPECIAL ISSUES a. A supplemental agreement for construction management for the Pg.3 Cascade View "Safe Routes to School" Phase II Project. b. An ordinance relating to Tukwila Municipal Code Section 3.32.040, Pg.25 "Unbudgeted Equipment or Fixed Asset Items." c. Recommended recipients for the "Tukwila City of Opportunity" Pg.37 scholarship. d. Lodging Tax Advisory Committee (LTAC) legislation. Pg.59 5. REPORTS a. Mayor b. City Council c. Staff d. Council Analyst 6. MISCELLANEOUS 7. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa,c„ , and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at www.tukwilawa.aov ) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. - w Office of • City of Tukwila, Washington PROCLAMATION ,I 908 WHEREAS, the YWCA is committed to eliminating racism, empowering women and promoting peace, justice, freedom and dignity for all; and WHEREAS, on the last Friday of April each year hundreds of thousands of people all across the United States of America gather with the YWCA to spread awareness about the root causes of racism and encourage conversations among diverse communities; and WHEREAS, the City of Tukwila supports the YWCA mission and works to eliminate racial inequity through internal practices, citywide initiatives and partnerships with other institutions and the community; and WHEREAS, the City of Tukwila and the YWCA believe that individuals and whole communities must be engaged in a conversation about racism and speak out collectively, with one voice, and pledge to stand against racism; and WHEREAS, Tukwila residents value initiatives that will end race -based disparities and make the world a more equitable, inclusive and dignified place for all to live; NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim: A Stand Against Racism April 27 - 30, 2017 in the City of Tukwila and encourage all public officials, educators, businesses, community leaders and the residents of Tukwila to participate in this observance and commit themselves to stand against racism whenever and wherever it may appear.' Presented this 24th day of April, 2017. Allan Ekberg, Mayor COUNCIL AGENDA SYNOPSIS Meetin Date Prepared b Mayor's rev' w Council review 04/24/17 _y BG ❑ Resolution Mtg Date 1- 05/01/17 BG ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HK ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW SPONSOR'S Council is being asked to approve the construction management Supplement No. 2 for SUMMARY $180,387.80 with KPG for the Cascade View Safe Routes to School Phase II Project. As estimated costs were not sufficient to cover the updated costs, additional funding is available from the 2017 Overlay & Repair and 2017 Small Drainage Programs. The City will advertise construction bids in May with construction this summer. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 04/11/17 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $180,387.80 $180,387.80 $0.00 Fund Source: 103 RESIDENTIAL STREETS, ARTERIAL STREETS & SURFACE WATER (PAGE 4, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/24/17 ITEM INFORMATION ITEMNO. I � CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 04/24/17 AGENDA ITEM TITLE Cascade View Safe Routes to School Phase II Project Construction Management Supplement No. 2 with KPG, Inc. CATEGORY ® Discussion Mtg Date 04124117 ® Motion Mtg Date 05101117 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HK ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW SPONSOR'S Council is being asked to approve the construction management Supplement No. 2 for SUMMARY $180,387.80 with KPG for the Cascade View Safe Routes to School Phase II Project. As estimated costs were not sufficient to cover the updated costs, additional funding is available from the 2017 Overlay & Repair and 2017 Small Drainage Programs. The City will advertise construction bids in May with construction this summer. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 04/11/17 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $180,387.80 $180,387.80 $0.00 Fund Source: 103 RESIDENTIAL STREETS, ARTERIAL STREETS & SURFACE WATER (PAGE 4, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/24/17 05/01/17 MTG. DATE ATTACHMENTS 04/24/17 Informational Memorandum dated 04/07/17 Vicinity Map 2017 CIP, page 4 KPG Construction Management Supplement No. 2 Minutes from the Transportation & Infrastructure Committee meeting of 4/11/17 05/01/17 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committe FROM: Bob Giberson, Public Works Director /0 BY: David Sorensen, Project Manager CC: Mayor Ekberg DATE: April 7, 2017 SUBJECT: Cascade View Safe Routes to School Phase II Project No. 91510302, Contract No. 16 -023 Supplemental Agreement No. 2 for Construction Management Services ISSUE Execute Supplemental Agreement No. 2 with KPG, Inc. to provide construction management services for the Cascade View Safe Routes to School Phase II Project. BACKGROUND In September 2015, the City was awarded a federal grant as part of the Safe Routes to School Program that is to be used for Cascade View Elementary School Phase II. The project will provide construction of a roundabout at 33rd Ave S/S 1401h St and sidewalks on the east side of 33rd Ave S between S 1401, St and S 1441h St and the south side of S 140th St between Military Rd S and 341h Ave S. DISCUSSION On February 16, 2016 the Council approved the contract with KPG to provide engineering design services for the project. KPG was selected to also provide construction management services as a supplement to the design contract. FINANCIAL IMPACT KPG has prepared the attached contract, scope of work, and fee estimate to provide the necessary construction management services for the Cascade View Safe Routes to School Phase II Project. The 2017 CIP has $140,000 budgeted for construction management, but the estimated costs completed with the grant application are not sufficient to cover the updated cost estimates. As the project includes roadway and surface water improvements, additional budget will come from those two projects. The construction cost estimates are also higher than anticipated and funds may also be needed for the construction award. Contract Budget KPG Supplement Agreement No. 2, Construction Mgmt $180,387.80 $140,000.00 2017 Overlay /2017 Small Drainage Programs 40,387.80 Total $180,387.80 180,387.80 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 2 with KPG, Inc. in the amount of $180,387.80 for construction management services of the Cascade View Safe Routes to School Phase II Project and consider this item at the April 24, 2017 Committee of the Whole Meeting and subsequent May 1, 2017 Regular Meeting. attachments: Vicinity Map Page 4, 2017 CIP sheet Supplemental Agreement No. 2 WAPW Eng \PROJECTS\A- RW & RS Projects \Safe Routes to School - Cascade View Phase 11 (91510302) \Construction ManagementlDocs to TIC \Info Memo KPG Supp #2r CM 040717.docx 5 A cascade view safe routes to school phase II L.*] CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Cascade View Safe Routes to School Phase II Project No. 91510302 91210301 Construct an off - street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St. DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school zone. S 140th St is one of the high priority missing sidewalk areas prioritized as part of the Walk and Roil Plan. JUSTIFICATION: Enhance safety for students walking to Cascade View Elementary School and encourage transportation choices for Cascade View neighborhood residents. STATUS: Phase I completed an off- street, paved shared use path between S 137th St and S 140th St in 2015 (91210301). Phase II includes a traffic circle at 33rd Ave S/S 140th St. Also includes sidewalks on the east side of 33rd Ave S between S 140th St & S 144th St and the south side of S 140th St between Military Rd S and 34th Ave S. MAINT. IMPACT: New trail, traffic circle, sidewalks, and drainage will need to be maintained. COMMENT: Phase II WSDOT Safe Routes to School Federal grant for $839K. Mitigation of $37k from Orcas Homes. Phase I included a WSDOT Safe Routes to School State grant for $428K. FINANCIAL Through Estimated (in $000'si 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Phase I Phase II Phase II Design 84 125 20 229 Land(R/W) 65 65 Const . Mgmt. 89 140 229 Construction 310 654 964 TOTAL EXPENSESI 548 1251 814 01 01 0 01 01 01 1,487 FUND SOURCES Awarded Grant 404 125 714 1,243 School District Gran 22 22 Proposed Grant 0 Mitigation 37 37 City Oper. Revenue 122 (37) 100 0 0 0 0 0 0 185 TOTAL SOURCES 1 5481 125 814 1 01 01 01 0 0 01 1,487 6) Project Location 2017 - 2022 Capital Improvement Program 4 13 M Washington State Department of Transportation Supplemental Agreement Organization and Address Number 2 KPG, Inc. 3131 Elliott Avenue, Suite 400 Original Agreement Number Seattle WA 98121 16- 023(b) Phone: 206.286.1640 Project Number Execution Date Completion Date 91510302 2/17/2016 12/31/2017 Project Title New Maximum Amount Payable Cascade View Safe Routes to School Phase 2 $318,593.10 Description of Work Provide Construction Management Services. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with KPG. Inc. and executed on 2/17/2016 and identified as Agreement No. 16 -023 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Provide Construction Management Services in accordance with attached Exhibit A. II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No Change. III Section V, PAYMENT, shall be amended as follows: Payment for this work shall not exceed $180,387.80 as shown in Exhibit B without prior authorization from the City. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below nd t rn to this office for final action. By: By: So•� (s P Consultant Signatur � Form 140 -063 aU Revised 09/2005 Approving Authority Signature Exhibit "A" Summary of Payments 11 DOT Fomi 140 -063 Revised 09/2005 11 Basic Agreement Supplement #1 Total Direct Salary Cost $52,049.91 $62,292.18 $114,342.09 Overhead (Including Payroll Additives) $68,440.42 $81,907.97 $150,348.39 Direct Non -Salary Costs $2,100.00 $17,500,00 $19,600.00 Fixed Fee $15,614.97 $18,687.65 $34,302.62 Total $138,205.30 $180,387.80 $318,593.10 11 DOT Fomi 140 -063 Revised 09/2005 11 W EXHIBIT A Construction Management Services Scope of Work January 3, 2017 City of Tukwila Cascade View SRTS — Phase 2 This work will provide construction management services for the construction contract to complete the City of Tukwila Cascade View SRTS — Phase 2 project. These services will include design support, project management, documentation control, inspection, materials testing, public involvement, and contract administration during the construction of the project, as detailed below. KPG ( "Consultant ") will provide to the City of Tukwila ( "City") construction management services for the project. A detailed scope for the Contract follows: I. INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. General Assumptions: • The proposed project team will include one part-time documentation control specialist, a part- time resident engineer during construction activities, a full -time inspector, sub - consultants to provide services for materials testing, and other supporting tasks as deemed necessary. It is anticipated that full- time site observation will be required for the entirety of the project. • The level of service is based on a construction project duration of approximately 80 working days. • KPG estimates a total project duration of 115 working days (23 weeks) including preconstruction service, construction services, and project closeout. No suspensions or stop work periods are anticipated during this duration. • It is anticipated that the KPG will update and modify the Record of Materials (ROM) . This scope of services provides the management of the ROM and scheduling of required materials testing respectively. • It is anticipated that the City will review and execute the insurance, bonds, and the Construction Contract. • KPG will do all public outreach, and ensure affected residents are notified of impending contractor activities by door to door and or A -board signs that include date, hours of work, and a KPG staff phone number to call for questions. • The design engineers from KPG will be available during construction to answer questions during Cascade View SRTS — Phase 2 Page 1 of 8 KPG Construction Management Services 113117 a, EXHIBIT A construction and review RAM's, shop drawings, and answer RFI's as required. • Services will be performed in accordance with the Contract plans & special provisions, and City engineering standards. II. SCOPE OF WORK The objective and purpose of this Construction Management Services Agreement is for the Consultant to successfully deliver the construction of the Project to the City by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that all of the required Project documentation is accounted for. TASK 1— MANAGEMENT /COORDINATION /ADMINISTRATION Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. • Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. • Review monthly expenditures and CM team scope activities. Prepare and submit project progress letters to the City along with invoices describing CM services provided each month. Prepare and submit reporting required by funding source. Deliverables • Monthly invoices and progress reports TASK 2 — PRECONSTRUCTION SERVICES 2.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices. The Consultant's project engineer, resident engineer, inspector, and document control specialist will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre - construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, issues with utilities, unusual conditions, Federal, State, and local requirements and any other items that will result in better project understanding among the parties involved. Deliverables • Preconstruction conference agenda with meeting minutes TASK 3 — CONSTRUCTION SERVICES - FIELD 3.1 On -site Observation: The Consultant shall provide the services of one full time inspector during construction activities and other tasks necessary to monitor the progress of the work. Construction staff shall oversee the following items of work, on the Cascade View SRTS — Phase 2 Page 2 of 8 KPG Construction Management Services 113117 W EXHIBIT A project site, and will observe the technical progress of the construction, including providing day -to -day contact with the Contractor and the City: o Preparation to include mobilization and clearing and grubbing o Erosion Control o HMA grinding and paving o Driveways, curb, gutter and sidewalk o And all incidental items necessary to complete the Work as described in the Plans and /or Specifications. Field inspection staff will perform the following duties as a matter of their daily activities: L Observe technical conduct of the construction, including providing day -to -day contact with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections 1 -05.1 and 1 -05.2 of the Standard Specifications. ii. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. Advise the City of any non - conforming work observed during site visits. iii. Document all material delivered to the job site in accordance with the contract documents. iv. Prepare daily inspection reports, recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. V. Interpret Contract Documents in coordination with the City and KPG. Vi. Resolve questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. Vii. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. Viii. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. ix. Prepare field records and documents to help assure the Project is administered in accordance with the funding requirements. X. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All tickets will be initialed with correct bid item and stationing identified (Construction Manual 10 -2). xi. Attend and actively participate in regular on -site weekly construction meetings. xii. Take periodic digital photographs during the course of construction, and record locations. xiii. Coordinate with the City's maintenance personnel. xiv. Punch list. Upon substantial completion of work, coordinate with the Client and affected agencies, to prepare a 'punch list' of items to be completed or corrected. Coordinate Cascade View SRTS — Phase 2 Page 3 of 8 KPG Construction Management Services 113117 15 EXHIBITA final inspection with those agencies. Assumptions: • Consultant will provide observation services for the days /hours that the contractor's personnel are on -site. • Consultant will provide qualified personnel for inspection of all bid item work. • The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non - conforming work, and pursue the other remedies in the interests of the City, as detailed in the Contract Documents. The Consultant cannot guarantee the construction contractors' performance, and it is understood that Consultant shall assume no responsibility for: proper construction means, methods, techniques; project site safety, safety precautions or programs; or for the failure of any other entity to perform its work in accordance with laws, contracts, regulations, or City's expectations. 3.2 Substantial Completion: Upon substantial completion of work, coordinate with the City and other affected agencies, to perform a project inspection and develop a comprehensive list of deficiencies or ' punchlist' of items to be completed. A punchlist and Certificate of Substantial Completion will be prepared by the Consultant and issued by the City. 3.3 Materials Testing: Coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. Frequency of testing shall be determined by the resident engineer. Deliverables • Daily Construction Reports with project photos — submitted on a weekly basis • Punch List, Certificate of Substantial Completion • Review test reports for compliance TASK 4.1— CONSTRUCTION SERVICES — OFFICE A. Document Control. Original documentation will be housed at the Consultant's office, and filed in accordance with standard filing protocol. A copy of working files will be maintained in the field office. Document Control consists of: ■ Final Estimate (Approving Authority File) ■ Comparison of Preliminary and Final Quantities (Approving Authority File) ■ Final Records (Approving Authority File) ■ Record of Material Samples and Tests ■ Affidavit of Wages Paid ■ Release for the Protection of Property Owners and General Contractor B. Project Coordination: Liaison with City, construction contractor, engineer, utilities and property owners on a regular basis to discuss project issues and status. C. Plan Interpretations: Provide technical interpretations of the drawings, specifications, and contract documents, and evaluate requested deviations from the approved design or Cascade View SRTS — Phase 2 Page 4 of 8 KPG Construction ManagementServices 113117 EXHIBITA specifications. Coordinate with City for resolution of issues involving scope, schedule, and /or budget changes. D. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis. E. Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for conformance with the contract documents. F. Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data. G. Monthly Pay Requests: Prepare monthly requests for payment, review with the City, contractor and approve as permitted. Utilize City provided format for pay estimates, or Consultant format. H. Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and compare with field- observed progress, as described in Section 1 -08 of the Special Provisions. In addition, perform schedule analysis on contractor provided CPM updates and review schedule for delays and impacts. Coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control. I. Certified Payroll: Process and track all certified payroll per State Prevailing Wage Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls submitted thereafter. Tracking payroll each week. J. Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. K. Subcontractor Documentation: Process / Approve all required subcontractor documentation. Request to Sublets will be verified and .logged. This includes checking System Award Management System (SAMS), verifying business licensing, reviewing insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG's subcontractor logs. L. Record Drawings: Review record drawings prepared by the Contractor, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with inspection information. The Consultant will provide the marked up plan sheets with both the contractors and inspectors as -built information. Revisions to the CAD drawings will be based on these construction records. M. Physical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that City and /or Utilities accept the project. N. Project Closeout: Transfer all project documents to the City for permanent storage. • Schedule review comments • As -built schedule • Meeting agendas and notes • Monthly Pay Estimates Cascade View SRTS — Phase 2 Page 5 of 8 KPG Construction Management Services 113117 17 EXHIBIT A • Subcontractor Packets • Cost Projection • Physical Completion Letter • Final Project Documents TASK 4.2 — SUBMITTAL /RFI PROCESSING A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the City for their review and approval. Submittals shall be logged and tracked. B. Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged and tracked. C. Record of Materials (ROM): Utilize ROM prepared by WSDOT and update based on Special Provisions and Plans for use on the project, based on the contract specifications. The ROM will be maintained by the Resident Engineer. The ROM will track all of the materials delivered to the site including manufacturer /supplier, approved RAM's, QPL items, material compliance documentation, and all other required documentation. Deliverables • Submittal log • RFI Log • Completed Record of Material for Material Certification TASK 4.3 — CHANGE MANAGEMENT A. Case Log: Develop and maintain a case log which includes change orders, RFP's, Field Work Directives B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project. Each change order will be executed in accordance with WSDOT Standard Specifications and contain the following: • Change order • Independent Cost Estimate • Time Impact Analysis • Contractor's Pricing • Verbal Approval Memo • Back up documentation C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule. D. Minor Change Orders: Develop minor change orders per WSDOT Standard Specifications. Each minor change order will be executed and contain the following: • Independent Cost Estimate • Verbal Approval Memo • Back up documentation E. Force Account: Track contractor force account labor, equipment and materials. All force account calculations will be verified by the engineer and double checked by the documentation specialist. Cascade View SRTS — Phase 2 Page 6 of 8 KPG Construction Management Services 113117 EXHIBIT A Deliverables • Change Order(s) • Case Management Log • RFI Log • Minor Change Order(s) • Force Account Records Cascade View SRTS — Phase 2 Page 7 of 8 KPG Construction MonagementServices 113117 im 20 Exhibit B Consultant Fee Determination Project Name: City of Tukwila Cascade View SRTS - Phase 2 Supplement 2 - Construction Services Consultant: KPG COST PLUS FIXED FEE Classification Hours Rate Cost Project Manager 23 $ 70.69 $ 1,625.87 Project Engineer 324 $ 51.00 $ 16,524.00 Design Engineer 80 $ 43.26 $ 3,460.80 CAD Technician 16 $ 29.50 $ 472.00 Construction Inspector 736 $ 29.50 $ 21,712.00 Survey Crew 0 $ 58.00 $ - Document Specialist 260 $ 46.75 $ 12,155.00 Office Admin 215 $ 29.50 $ 6,342.50 Total Direct Salary Cost (DSC) 1,654 $ 62,292.17 Overhead (131.49% x DSC) $ 81,907.98 Fixed Fee (30% x DSC) $ 18,687.65 Subtotal: $162,887.80 REIMBURSABLES Mileage $1,500 Miscellaneous - Mileage, Repro, Field Supplies $1,000 Subtotal: $2,500 SUBCONSULTANT COSTS Material Testing Allowance $15,000 Subtotal: $15,000 TOTAL $ 180,387.80 21 HOUR AND FEE ESTIMATE Project: City of Tukwila Cascade View SRTS - Phase 2 Supplement 2 - Construction Services EXHIBIT B KPG • Arehitecturc • Lnndscnpe Architecture • Civil 6ngincering • Task .Description LaborHourEst'mate ■ Total Budget Project 'Manager $ 184:85 Resident :Engineer I $ 133.36 'I Design .Engineer ,$ 113.12 ;I CAD Technician $ 77.14 ,I Const Inspector $ 77.14 ;� Survey Crew $ 151:66 it •Document Specialist I 12225 Document' Admin I '$ 77.14 'Budget 1 - Management, Coordination, Administration (Estimated duration 23 Weekly level of effort by Classification 1 0 0 0 0 0 0 1 Preconstruction Budget Estimate 23 0 0 0 0 0 0 23 $ 6,025.71 2 - Preconstruction Services (Estimated duration 3 weeks) Weekly level of effort by Classification 0 12 0 0 16 12 0 Preconstruction Budget Estimate 0 36 0 0 48 0 36 0 $ 12,904.53 3 - Construction Services (Estimated duration 16 weeks) Weekly level of effort by Classification 0 16 4 0 40 0 10 10 Construction Period Budget Estimate 0 256 64 0 640 0 160 160 4 - Closeout/Record Dwg Services (Estimated duration 4 weeks) $ 122,650.94 1 Weekly level of effort by Classification 0 8 4 4 12 Closeout / Record Dwg Budget Estimate 0 32 16 16 48 0 16 8 64 32 $ 21,306.62 Subtotal -Labor 23 324 X80 16 736 r 0 260 1 .215 3 ' '162;887:80 Reimbursables & Subconsultants Material Testing Allowance $ Mileage $ Miscellaneous - Mileage, Repro, Field Supplies $ 15,000.00 1,500.00 1,000.00 Subtotal - :Reimbursables 1$ 17;500.00 Total Project Budget 3/2/2017 $ 180,387,80I City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes April 11, 2017- 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Gail Labanara, David Sorensen, Ryan Larson, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Supplemental Agreement: Cascade View Safe Routes to School Phase II Staff is seeking Council approval of Supplemental Agreement No. 2 with KPG, Inc. in the amount of $180,387.80 for construction management services for the Cascade View Safe Routes to School Phase II Project. This project will construct a roundabout and sidewalks in areas of the Cascade View Elementary student walking route. This agreement will allow KPG to provide construction management services as a supplement to the design contract. Extra funding is needed from the 2017 Overlay and Small Drainage programs. UNANIMOUS APPROVAL. FORWARD TO APRIL 24, 2017 COMMITTEE OF THE WHOLE. B. Consultant Agreement: Riverton Creek Flapgate Removal Staff is seeking Council approval of an agreement with OTAK, Inc. in the amount of $105,363.00 for design services for the Riverton Creek Flapgate Removal Project. This project will help restore salmon access to Riverton Creek because culverts and flapgates are a partial barrier to salmon migration. The City has budgeted funding for this project and two grant applications are pending approval for construction. UNANIMOUS APPROVAL. FORWARD TO APRIL 17, 2017 REGULAR CONSENT AGENDA. III. SCATBd Staff distributed a copy of the final SCATBd Legislative Agenda. IV. MISCELLANEOUS The Transportation Committee Meeting adjourned at 5:45 p.m. Committee Chair Approval Minutes by LH, Reviewed by GL 23 24 COUNCIL AGENDA SYNOPSIS Initials Me tin Date Pre ared b Ma or's revi Council review 04/24/17 Peggy ❑ Resolution Mtg Date ® Ordinance Mtg Date 511117 05/01/17 Peggy ❑ Other Mtg Date SPONSOR E] Council ❑Mayor ❑HR ❑DCD ®Finance ❑Fire ❑TS ❑P&R ❑Polic•e ❑PIYW ❑Court SPONSOR'S Remove section 3.32.040 "Unbudgeted Equipment or Fixed Assets" from the Tukwila SUMMARY Municipal Code (TMC) and repeal Ordinance No. 2245. This will help streamline the purchasing process for unbudgeted fixed assets between $5,000 and $39,999.99 REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ® Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 4/18/17 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONsoR /ADMIN. Finance CoMMIi °rrE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPINDrrURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/24/17 ITEM INFORMATION ITEM NO. EA no] 25 STAFF SPONSOR: PEGGY MCCARTHY ORIGINALAGENDA DA'rE: 4/24/17 AGENDA ITEM Trmj- -- Remove section 3.32.040 "Unbudgeted Equipment or Fixed Assets" from the Tukwila Municipal Code (TMC) and repeal Ordinance No. 2245. CATEGORY ® Discussion Mtg Date 4124117 ❑ Motion Mtg Date ❑ Resolution Mtg Date ® Ordinance Mtg Date 511117 ❑ BidAward Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR E] Council ❑Mayor ❑HR ❑DCD ®Finance ❑Fire ❑TS ❑P&R ❑Polic•e ❑PIYW ❑Court SPONSOR'S Remove section 3.32.040 "Unbudgeted Equipment or Fixed Assets" from the Tukwila SUMMARY Municipal Code (TMC) and repeal Ordinance No. 2245. This will help streamline the purchasing process for unbudgeted fixed assets between $5,000 and $39,999.99 REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ® Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 4/18/17 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONsoR /ADMIN. Finance CoMMIi °rrE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPINDrrURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/24/17 MTG. DATE ATTACHMENTS 4/24/17 Informational Memorandum dated 4/12/17 Ordinance in Draft Form Copy of Ordinance No. 2245 2014 -2017 Unbudgeted Fixed Asset & Capital Purchases sent to Committees Minutes from the Finance Committee meeting of 4/18117 5/1/17 25 26 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Allan Ekberg Finance Committee FROM: Peggy McCarthy, Finance Director BY: Craig Zellerhoff, Fiscal Coordinator DATE: April 12, 2017 SUBJECT: Update Tukwila Municipal Code by removing section 3.32.040 "Unbudgeted Equipment or Fixed Assets" ISSUE Streamline purchasing practices by removing section 3.32.040 "Unbudgeted Equipment or Fixed Assets" from the Tukwila Municipal Code (TMC) and repealing Ordinance No. 2245. BACKGROUND Council control over procurement. Fixed Assets. In November 1997, City Council adopted Ordinance No. 1817 establishing Chapter 3.32, Budget Provisions, which included section 3.32.040 "Unbudgeted Equipment or Fixed Assets ". TMC 3.32.040 requires the approval of the Mayor and three affirmative votes of the respective Council Committee to approve the purchase of unbudgeted capital equipment or fixed assets, including components or services of items related to capital equipment or fixed assets. Fixed asset items were defined as costing at least $1,000 and having a useful life of at least two years. Ordinance No. 2010, adopted in December 2002, changed the minimum limit for capital equipment from $1,000 to $5,000. Other Goods and Services. TMC section 3.32.030 "Bids" requires Council approval of all purchases $40 thousand and above. DISCUSSION It is the City's responsibility to utilize taxpayers' dollars in the most effective and efficient way possible while adhering to applicable laws and regulations. Council has established a $40,000 mayoral approval limit for the procurement of goods and services. Council approval is required for all purchases of goods and services $40,000 and above. The process of obtaining Council approval for the purchase of the unbudgeted fixed assets between $5,000 and $40,000 takes Council and staff time and in an effort to streamline practices in accordance with LEAN principles, it is recommended that section 3.32.040 "Unbudgeted Equipment or Fixed Assets" be removed from the TMC and the remaining TMC 3.32.030 "Bids" serve as Council control over procurement of all goods and services, including unbudgeted fixed assets. RECOMMENDATION Council is being asked to approve the Ordinance to amend Ordinance No. 2245 by removing section 3.32.040 "Unbudgeted Equipment or Fixed Assets ". This item is scheduled for the April 24, 2017 Committee of the Whole, and the May 1, 2017 Regular Council Meeting. ATTACHMENTS Ordinance to repeal Ordinance No. 2245. Copy of Ordinance No. 2245 27 m AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2245 §1 (PART), AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 3.32.040, "UNBUDGETED EQUIPMENT OR FIXED ASSET ITEMS "; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the process for unbudgeted equipment or fixed asset items was originally adopted in 2002, and the City routinely reviews processes and procedures to validate their effectiveness; and WHEREAS, it is the City's standard operating procedure to ensure spending does not exceed the approved final budget, and eliminating this section of the code will streamline processes for greater efficiency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2245 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 3.32.040, " Unbudgeted Equipment or Fixed Asset Items," is hereby repealed, thereby eliminating TMC Section 3.32.040. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing \Ordinances \Repeal ordinances relating to TMC 3.32.040 4 -12 -17 Cz:bjs Page 1 of 2 29 Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk:_ Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances\Repeal ordinances relating to TMC 3.32.040 4 -12 -17 CZ: bjs 30 Page 2 of 2 . ,,- soa City of Tukwila Washington Ordinance No.� AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING REGULATIONS REGARDING BID PROCEDURES - AND ADDING EMERGENCY PROCUREMENT PROVISIONS; REPEALING ORDINANCE NOS. 2010 AND 1817, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 3.32; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila seeks to establish an authorized level of procurement which allows for effective and efficient operation of the City's business by the Mayor and department directors; and WHEREAS, the authorized level of purchasing by the Mayor has remained at the same amount since 1997; and WHEREAS, the City of Tukwila seeks to establish an emergency purchasing policy consistent with State law; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regulations Amended. Tukwila Municipal Code Chapter 3.32, "Budget Provisions," is hereby amended to read as follows: 3.32.010 Transfers. Pursuant to RCW 35A.33.120, transfers within a department or division of the separate funds of the annual budget shall be by formal motion of the City Council. 3.32.020 Salary Increase. No salary shall be increased above the amount provided therefor in the annual budget and specified in the adopted salary plan of the City. Salaries may be increased subsequent to salary plan changes formally approved by the Cite Council. 3.32.030 Bids. When provided for in the annual budget, the Mayor is authorized to call for bids on public works projects or procure goods or professional services when the project or procurement, including change orders or amendments, does not exceed $40,000. 3.32.040 Unbudgeted Equipment or Fixed Asset Items. Any unbudgeted capital equipment or fixed asset item, including components or services of items, shall be approved by the Mayor and three affirmative votes of the respective Council committee assigned to the requesting department. "Fixed asset" items are defined as costing at least $5,000 and having a useful life of at least two years. t\';Ui'ord I'rdcecsing \rirdinnnczstif3udg�t Provisions Title 3.32.doc SH."n 07114/2009 Page 1 oft 31 3.32.050 Emergency Procurement. The Mayor or City Administrator is hereby authorized to waive competitive bidding requirements in the event of an emergency, as defined by RCW 39.04.2130 (3). Such an emergency will be declared in writing by the Mayor or City Administrator. The City Council will meet within two weeks following the award of the contract to consider adoption of a resolution certifying that the emergency situation existed and for approval of the procurement. Section 2. Repealer. Ordinance Nos. 2010 and 1817, as codified at Tukwila. Municipal Code Chapter 3.32, "Budget Provisions," are hereby repealed. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OP TU WISHINGTON, at a Regular Meeting thereof thisG' 7 N day of _ �i.t 2009. ATTEST/ A THENTICATED: Christy O`Flaherty, CMC, City C erk APPROVED AS M BY: Of ' of the City At me W,1Word PmcCssinglordinancc6J3udgct Kovisions'ritie 3.32.doc 5111 -sn 07/14/-7009 32 1i> aggerton, or Filed with the City Clerk: Passed by the City Council: r -) 7 Published: Effective Date: Ordinance Number: 4) CIS Page 2 of 2 Unbudgeted Fixed Asset & Capital Purchases at Committees 2014 -2017 (All approved) 4/22/14 Finance & Safety Parks Special Events Equipment Trailer $8,580 6/17/14 Finance & Safety Firearms Training & Equipment Trailer $9,600.00 7/8/14 Finance & Safety Ford Taurus for Major Crimes Division $26,497.81 2/2/16 Finance & Safety Mobile on Q (Mobile Evidence Device) $5,695 4/18/16 Transportation LineLazer Airless Striping Machine $6,296.25 9/20/16 Finance & Safety Cellebrite Data Extraction Technology $31,9o4 11/8/16 Finance & Safety Treadmill for TCC Drinking fountain for spray park $5,412.49 $5,310.75 1/24/17 Transportation & Infrastructure Stanley Water Hydrant Saver $6,o22.5o 3/6/17 Public Safety Unmanned Aircraft Systems (UAS) Pilot $39,000 34 FINANCE COMMITTEE Meeting Minutes City Council Finance Committee April 18, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: Peggy McCarthy, Vicky Carlsen, Joseph Todd, Gail Labanara, Chris Flores, Laurel Humphrey Guests: Duncan Brown & Dylan Locati, Public Financial Management, Inc.; Stacey Lewis, Pacifica Law Group CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. 2017 -2018 Capital Funding Plan Staff and guests from Public Financial Management, Inc. (PFM) and Pacifica Law Group provided an overview of the 2017 -2018 Capital Funding Plan. The adopted 2017 -2018 Biennial Budget and 2017 -2022 Capital Improvement Plan includes issuance of limited tax general obligation (LTGO) bonds to help finance the 42nd Avenue South and 53rd Avenue South residential street projects and the Public Works shops replacement in the Public Safety Plan. An $8.4 million bond sale for the residential streets project is being considered for issuance this summer. The TIB Redevelopment bond anticipation note matures on December 1, 2017, and if developer proceeds are not received to pay off the debt as planned, the City will need to refinance or use an alternate payment source. It may be possible to apply the UTGO Public Safety bonds to this debt, but the Public Safety Plan ordinance will likely need to be amended. PFM's recommendation will likely be to renew or extend the line of credit. This topic will return to committee later this year, as there is time to plan for the December 1 maturity date. DISCUSSION ONLY. B. Ordinance: Removing Tukwila Municipal Code 3.32.040 Staff is seeking Council approval of an ordinance that would remove Tukwila Municipal Code Section 3.32.040 " Unbudgeted Equipment or Fixed Assets." This provision requires Mayor and Committee (not full Council) approval of unbudgeted capital equipment or fixed assets costing between $5,000- $39,999. These requests are infrequent and cause confusion in the organization. Under this proposal, City processes will be streamlined as the existing TMC 3.32.030, "Bids," requiring Council approval of all purchases over $40,000, will serve as the Council's clearly defined authority. Staff noted that once Tukwila's population reaches at least 35 Finance Committee Minutes ........................................................................................................ ............................... Apri(18, 2017 20,000, the City will have to reassess all purchasing policies and practices as State law gives cities more flexibility at that population level. UNANIMOUS APPROVAL. FORWARD TO APRIL 24, 2017 COMMITTEE OF THE WHOLE. C. February 2017 Department Budgets -to- Actuals Report In response to Financial Policy GF -5 adopted along with the 2017 -2018 biennial budget, staff provided a report on expenditures compared to allocated budget for each department for the month of February 2017. INFORMATION ONLY. D. Technology & Innovation Services Department Quarterly Report The adopted 2017/2018 Biennial Budget requires the Technology and Innovation Services (TIS) Department to provide a quarterly report to Council to describe implementation and benefits of the increased technology investments. Staff reported on the status of the five key TIS initiatives including budget, schedule, achievements and milestones. The Committee requested that the full Council receive copies of the report. Councilmembers Hougardy and Seal mentioned that wi -fi and network accessibility in City Hall continues to be challenging for Councilmembers and would like help with solutions. DISCUSSION ONLY. III. MISCELLANEOUS Chair Seal requested that copies of the updated Finance Committee work plan be distributed to attendees. Staff noted that the update includes a few items that were outcomes from the January City Council retreat, such as the items on employee reviews and discrimination reporting. Chair Seal asked about progress on researching a process for the 2019 -2020 Biennial Budget, which is due to come before the Committee in the third quarter. Staff asked for clarification on how the Committee would like to approach this topic. Committee members expressed interest in first receiving a high - level briefing on different budget models, including priority based, incentive based, participatory, and zero - based. The briefing should include a description of the current practice as well as a summary and pros /cons for each of the models requested. DISCUSSION ONLY. Adjourned at 6:19 p.m. Committee Chair Approval Minutes by LH 36 CO UNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayor r view Council review 04/24/17 CT ❑ Resolution Mtg Date (� 05/01/17 CT ❑ Other Mtg Date SPONSOR ❑Council ®Mayor ❑HR ❑DCD ❑Finance ❑.Fire ❑TS ❑P &R ❑Police ❑PW 1:1 COW, SPONSOR'S The Scholarship Selection Committee is recommending scholarship awards to Maria SUMMARY Abrego, Lionel De La Torre Ortega, Yaneth Garcia and Frozan Sidiqi REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. Scholarship Selection Committee COMMIITEF N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $10,000 $10,000 $ Fund Source: GENERAL FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/24/17 ITEM INFORMATION ITEM NO. 4.C. 37 STAFF SPONSOR: MAYOR EKBERG ORIGINAI.AGENDA DATE: 04/24/17 AGENDA ITEM TITLE Recommended Recipients for the Tukwila City of Opportunity Scholarship CATEGORY ® Discussion Mtg Date 04124117 ® Motion Altg Date 09101117 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑Bid Award Mtg Date ❑ Public.Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ®Mayor ❑HR ❑DCD ❑Finance ❑.Fire ❑TS ❑P &R ❑Police ❑PW 1:1 COW, SPONSOR'S The Scholarship Selection Committee is recommending scholarship awards to Maria SUMMARY Abrego, Lionel De La Torre Ortega, Yaneth Garcia and Frozan Sidiqi REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. Scholarship Selection Committee COMMIITEF N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $10,000 $10,000 $ Fund Source: GENERAL FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/24/17 MTG. DATE ATTACHMENTS 04/24/17 Informational Memorandum dated 04/17/17 Applications 5/1/17 37 a.*] City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Scholarship Selection Committee: Mayor Allan Ekberg, Council President Dennis Robertson, Mia Navarro, Community Engagement Manager, Cheryl Thompson, Executive Assistant, Jenni Standard, College and Career Counselor Foster High School DATE: April 17, 2017 SUBJECT: Tukwila City of Opportunity Scholarship Recommended Recipients BACKGROUND In 2014 the City of Tukwila created the Tukwila City of Opportunity Scholarship program to provide financial assistance to high school seniors living in Tukwila to assist them in continuing their education beyond high school. The resolution adopting the Tukwila City of Opportunity Scholarship allocates $10,000 per calendar year for scholarship awards with each award being no less than $1,000 and no more than $5,000 each. Due to the requirement to notify recipients by April 30 each year, this matter has traditionally been forwarded directly to the full Council at a Committee of the Whole meeting for review. This year we advertised the scholarship on the City's website, on Channel 21, TheWashBoard.org, Scholars hips. com and informational brochures were provided to Foster High School, Aviation High School, Tyee Educational Complex and Seattle Christian High School. DISCUSSION A Scholarship Selection Committee comprised of Mayor Allan Ekberg, Council President Dennis Robertson, Mia Navarro, Community Engagement Manager, Cheryl Thompson, Executive Assistant, and Jenni Standard, College and Career Counselor at Foster High School reviewed four eligible applications. Each reviewer individually considered the applicant's grade point average, financial need, educational and professional goals, community involvement (service, extracurricular activities, and employment experience) and personal essay. After discussion, the selection committee is recommending scholarships be awarded to seven applicants. RECOMMENDATION Based upon review of the applications, consideration of all of the required components, discussion by the Committee, we are recommending the following scholarship awards be approved at the May 1, 2017 Council Meeting: $3,000 each to Maria Abrego and Lionel De La Torre Ortega; and • $2,000 each to Yaneth Garcia and Frozan Sidiqi. Scholarship recipients will be invited to the June 5 City Council meeting to be recognized by the Council. ATTACHMENTS Scholarship applications for Maria Abrego, Lionel De La Torre Ortega, Yaneth Garcia, and Frozan Sidiqi. 39 FIE The City of Opportunity, the Community of Choice. 61 1908, Tukwila City of Opportunity Scholarship Application First Name: n Last Name: AIi eci Mailing Address: City, State, Zip: 'iU1C�v11G1 1rVA 1 q0108 ---] Primary Phone: Secondary Phone: Email: Please attach the following financial documentation: • FAFSA Student Aid Report (SAR) I certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution urpder the applicable State and Federal laws. Date '512 Current High School: -4,s ff �- mc� II arcla I I Number of years attended HS: HS Advisor /HS Counselor name & email: s.m ncov -6i totwo - w0vt . (tri Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. 1-0106 School planning to attend next year: uilly I (N -01 WILMil'Iown -s eci fie 6Y yvevi'i Address, City and State of School: u �fi�r+ 1 - t��{�, vr� l� f "f iC h �$ j rP� f ,PIIIhGj{'j'j) I M , 9027—S List your educational and professional goals and objectives for after high school graduation. Plemc see QHt gchec4 doculrn.eiei r-. M List your academic honors, awards and membership activities while in high school. -fl'je 'e t -efe'' to res rn'c arrncA /) Pd. List your community service activities, hobbies, outside interests, extracurricular activities and /or employment experience. ?lease Y -fSUMe 01-Mched. List the scholarships (name and dollar amount) you have received, or have applied for. -Flea St see Qt -tgCA1 eG1 docum e h l- How did you I m about the Tukw"a City of Opportunity scholarship? Counselor Teacher [ City Website F1 Other , dle Imch I iq Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. 1�q Sir See 0MC'hed Attach a Personal Essay that shares how you have served your community and made a positive difference. The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you served your community in ways that have made a positive .difference? A. The following items must be attached to this application in order for the application to qualify for review by the scholarship committee. B. Yo application will be returned to you if these items are not attached to this application. EXCEPTIONS. Proof of Residency: Most recent utility bill. Three Letters of Reference: 2 Academic References and 1 Community /Employer Reference. Most recent official high school transcript or official record alternative. Photocopies of your transcript are not acceptable. Must be in a sealed envelope.) Documentation demonstrating financial need: • FASFA Student Aid Report (SAR); AND • Written statement describing need for financial assistance. Personal Essay about how you have served your community and made a positive difference. Fly STATEMENT OF ACCURACY 1 hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. 1 also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I must provide evidence of enrollment/registration at the post- secondary institution of my choice before scholarship funds can be awarded. r Signature of scholar hip applicant: Date: 0127 Witness /z4 Date: d Application must be postmarked by March 31, 2017. No exceptions! :, 1. List your educational and professional goals and objectives for after high school graduation. My dream is to one day become the second Latina Supreme Court justice. I have always had an interest for Law but mostly importantly helping others in the legal process. My career will begin with majoring in Political Science at a four year university and I plan to minor in Spanish and Chicano Studies. My top schools are University of Washington and Western Washington University. I then hope to attend an Ivy League Law School to become a lawyer and work my way up. I hope to eventually serve on a U.S District Court and a U.S. Circuit Court. I want to continue to pursue higher education, as well as higher ranks of my career. One day I want to be Dr. Maria Abrego. 2. List Scholarships ( name and dollar amount) you have received, or have applied for. I have been awarded two scholarships but one is only for Western Washington University. The first one is the College Bound Scholarship, that would only be applicable to in -state universities. The total amount awarded is $3,134.00 for Western Washington University and $3955.00 for University of Washington, it ultimately depends on where I decide to commit to. I also earned the Multicultural Achievement Program Scholarship for Western Washington University, that would be $3,000 for every year for four years; in total $12,000 towards my tuition. I have currently applied for four scholarships; Leadership 1000 ($5,000 or $2,5000 award), Sweet and Simple ( $2,500), the State Farm Good Neighbor Scholarship ($5,000), and the Rotary Student of the Month Scholarship ($1000). F 'I The City of Opportunity, the Community of Choice. L908 Tukwila City of Opportunity Scholarship Application First Name: Lionel Last Name: De LaTorre Ortega Mailing Address: City, State, Zip: 1TukwiIa A� 98168 I Primary Phone: Secondary Phone: Email: Please attach the following financial documentation: FAFSA Student Aid Report (SAR) I certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. Signature �'{ ',"Date 17 kv Current High School: Foster High School Number of years attended HS: HS Advisor /HS Counselor name & email: orge Torres- torresj @tukwila.wednet.edu Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) 3.682 Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. School planning to attend next year: UW Seattle Address, City and State of School: Seattle, WA 98105 List your educational and professional goals and objectives for after high school graduation. After graduation I am hoping to attend UW Seattle if I am financially capable of doing so, if not I will be attending Seattle Central Community College. I plan on studying Pre -Law in hopes to become an Immigration Lawyer or possibly studying Spanish to become a Medical Translator for Spanish speakers. 45 List your academic honors, awards and membership activities while in high school. List your community service activities, hobbies, outside interests, extracurricular activities and /or employment experience. List the scholarships (name and dollar amount) you have received, or have applied for. How did you learn about the Tukwila City of Opportunity scholarship? Counselor [E] Teacher 0 City Website M Other Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. EPersonal Essay that shares how you have served your community and made a positive difference. munity Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you our community in ways that have made a positive difference? A. The following items must be attached to this application in order for the application to qualify for review by the scholarship committee. B. Your application will be returned to you if these items are not attached to this application. O EXCEPTIONS. Proof of Residency: Most recent utility bill. Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference. Most recent official high school transcript or official record alternative. Photocopies of your transcript are not acce table. Must be in a sealed envelope.) Documentation demonstrating financial need: • FASFA Student Aid Report (SAR); AND • Written statement describing need for financial assistance. Personal Essay about how you have served your community and made a positive difference. M STATEMENT OF ACCURACY I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I must provide evidence of enrollment/registration at the post - secondary institution of my choice before scholarship funds can be awarded. Signature of scholarship applicant: Witness I.X ULA 6W4b&s,-j CW A T 7 �4- S i -a- D G p- res'E.,,-4,f i) Date: Date: -3 - 3-0- 1-7 Application must be postmarked by March 31, 2016. No exceptions! FIW List your academic honors, awards and membership activities while in high school. For the past four years, I have been an active member in the M.E.Ch.A Chapter, the Latino Club at Foster High School. I held the position of secretary and currently I am the Male Co -Chair for the Club. I have also been committed to our FBLA Chapter or Future Business Leaders of America for four years. In this club, I have been the secretary, treasurer, and President. Another club I am involved in is National Honors Society, this is my third year in the club. This being because you are inducted into the club at the end of freshmen year. I currently serve the club as their treasurer. Lastly, I have received Honor Roll all four years of High School and this year I was named Rotary Student of the Month in January. List your community service activities, hobbies, outside interests, extracurricular activities and /or employment experience. For the past two years, I have been volunteering at Highline Hospital in the messenger department. We run errands for the whole hospital like delivering blood to the lab, discharging patients, etc. I volunteered at Cascade View Elementary and Showalter Middle School for the afterschool program. Being able to work with the kids in my community and make an impact on a personal level. Let's me see and notice the difference I am making in their lives. I like traveling and learning about new cultures makes me feel so grateful of the diversity at Foster. I have experience working as a cashier for Toys R' Us it taught me valuable skills such as customer service, communication and how to be responsible. Lastly, I was given the opportunity to attend La Cima, a Latino Leadership Camp, freshmen year. This was a week full of people like me all wanting to thrive and do better to represent their raza (people). Allowing me to grow as a person and gain a better sense of self identity. List the scholarships (name and dollar amount) you have received, or have applied for. I have applied for the Southcenter Rotary Scholarship which is $1,000 and College Bound who awarded me $1,151. Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. Growing up my father has always been the only one who brought in money into the house for a family of five. Making it hard for us to have any money for leisure every dollar is usually spent for bills or on school ,expenses. Although we manage to get by money will be more tight once I start going to school because my dad will have to support two college students. He will be the one to cover any expenses that my brother and I don't have the aid for. On top of this my dad has to find money to send to my grandpa back in Mexico. Helping pay for any medical, food, and or personal expenses he may have. As you know being a lawyer is a huge financial investment you have to be willing but I am trying to minimize the amount of money that directly comes out of my pocket. I will do this by using money I get from scholarships like Foster Latino Leadership, or money from College Bound and FAFSA. I have qualified for the Federal Pell Grant of up to $4,370 for the 2017 -2018 school year. Which is only a minor dent, the cost to go to UW Seattle would be $26,393. Financial Aid clearly is not going to cover much and my family is not financially capable to provide me with the remaining money. We have no savings to help pay for our higher education. I am solely relying on paying my tuition with either scholarships because I am really trying to student loans. I don't want to be in debt after college. In my financial award letter from UW they offered me $18,823 in financial assistance. Leaving me with the task of filling the gap of $8,116 to avoid the burden falling on my dad. M. The City of Opportunity, ' the Community of Choice. Imo( lyl' at � '\iv`oe:. Tukwila City of Opportunity Scholarship Application First Name: Yaneth Last Name: Garcia Mailing Address: City, State, Zip: Tukwila WA 98168 Primary Phone: Secondary Phone: Email: Please attach the following financial documentation: • FAFSA Student Aid Report (SAR) I certify that the above information is true and correct and that all income is reported. 1 understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable Mate and Federal laws. Sig nature��, �- Date 0 5 t J 1 '-C' lI Current High School: Foster High School Number of years attended HS: 4 HS Advisor /HS Counselor name & email: Jorge Torresfjorget@tukwila.wednet.edu Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) 3.50 Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. School planning to attend next year: University of Washington Address, City and State of School: Seattle, WA 98105 List your educational and professional goals and objectives for after high school graduation. .• List your academic honors, awards and membership activities while in high school. List your community service activities, hobbies, outside interests, extracurricular activities and /or employment experience. 3u- Cr e"C —c- "W—i4. List the scholarships (name and dollar amount) you have received, or have applied for. � eve Ckt C ' o '- ,r'A"A . How did you learn about the Tukwila City of Opportunity scholarship? Counselor ✓j Teacher ✓) City Website ❑✓ Other Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. Attach a Personal Essay that shares how you have served your community and made a positive difference. The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you served your community in ways that have made a positive difference? A. The following items must be attached to this application in order for the application to qualify for review by the scholarship committee. B. Your application will be returned to you if these items are not attached to this application. (NO EXCEPTIONS.) /Proof of Residency: Most recent utility bill. Three Letters of Reference: 2 Academic References and 1 Community /Employer Reference. Most recent official high school transcript or official record alternative. Photocopies of your transcript are not acceptable. Must be in a sealed envelope.) Documentation demonstrating financial need: • FASFA Student Aid Report (SAR); AND • Written statement describing need for financial assistance. Personal Essay about how you have served your community and made a positive difference. 50 STATEMENT OF ACCURACY I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I must provide evidence of enrollment /registration at the post - secondary institution of my choice before scholarship funds can be awarded. // n /` Signature of scholarship applicant- - / w Date: 63 % 3.6 /" 19- witness Date: C'Q�� Application must be postmarked by March 31, 2017. No exceptions! 51 Y aneth Garcia List your educational and professional goals and objectives for after high school graduation. My educational goals are to pursue higher education and be the first to graduate from High School and a University. My goal is to graduate from the University of Washington with bachelors in Secondary Education and a minor in Leadership and Chicano Studies. After doing so I want to teach at Foster High School and eventually take on the rote of a principal. 1 aspire to fulfill this career because I want to continue giving back to my community, as I have been fortunate enough to receive vast support. Growing up in Tukwila I have come to understand its culture, people and environment. There are many students who don't have access to the resources to help them be successful. Due to this many tend to drop out or lose motivation. As an educator I want to empower and motivate students of color to pursue higher education despite their circumstances. I want to not only be a teacher, but a mentor for my community members and help guide them towards success. Moreover, after high school I want to continue to be involved /give back in my community and be a public servant. List your academic honors, awards and membership activities while in high school. • Junior class president • Student Athlete award • Academic Achievement Award • M.E.Ch.A Co -Chair • Swim. Team Captain List your community service activities, hobbies, outside interests, extracurricular activities and /or employment experience. • O.S.P.R.E.Y camp mentor • Swim Team • Altar servers • Y.E.O.0 (Young Executives of Color) • Mt. Rainer Leadership Camp • La Cima Camp • Communion class teacher assistant • Swim teacher shadow /helper • Food server at church • Soccer camp assistant • Girls on The Run buddy • Outback Steakhouse Hostess • Foster High School Girl's Fast Pitch 52 i ai ICU i vai 1110 • Youth Ministry CORE Member • Chemistry Club • Foster High School Police Academy List the scholarships (name and dollar amount) you have received, or have applied for. • Leadership 1000: $1,500 -5,000 • Don't Text and Drive: $1,000 • Southcenter Rotary Club of Tukwila Foundation: $1,000 • BECU Foundation: $3,000 • BURGER KING Scholars Program: $1,000 Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. This past summer both my parents got into a car accident and were seriously injured. My mom was laid off work for five months due to her inability to properly walk and do strenuous work. Although my dad's accident resulted in serious injuries he was forced to go to work to sustain our family financially now that my mom wasn't able to work. The aftermath of both accidents beside physical injuries resulted in medical bills and expenses. Both of my parents had to take physical therapy to regain strength and full movement in parts of their body. Aside from having to pay for their medical expenses my parents also have to pay out of pocket for my 7 year old sister's medicine who is diagnosed with asthma. As a family of six there is a high demand for food supply and basic necessities, especially when the children are of young age. My parents do not have sufficient money to support my three younger siblings, themselves and pay for my schooling out of pocket. Their money has and is going to legal expenses as well. In addition as a first generation student my parents didn't really know much about saving for college therefore, I don't have the back up money to rely on. 53 54 The City of Opportunity, the Community of Choice. 5RLA y Tukwila City of Opportunity Scholarship Application First Name: Frozan Last Name: idigi Mailing Address: City, State, Zip: ITukwila EA::] 98168 Primary Phone: Secondary Phone: Email: Please attach the following financial documentation: • FAFSA Student Aid Report (SAR) certify that the above information is true and correct and that all income is reported. I understand that this informatiop is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. Signature Date cs — Current High School: Foster high school Number of years attended HS: 1� HS Advisor /HS Counselor name & email: standardj @tukwil.wednet.edu Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) 3.8 Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. School planning to attend next year: University of washington Address, City and State of School: Seattle WA, 98105 List your educational and professional goals and objectives for after high school graduation. educational goal after high school is to attande University of Washigton and trying my best for •ning and getting good grades. 55 List your academic honors, awards and membership activities while in high school. National Honor Society, math award, science award, certificate of power point and word, honor roll, perfect attendance, and certificate of membership at OSPRY camp. List your community service activities, hobbies, outside interests, extracurricular activities and /or employment experience. Mentor for fifth graders, serving Thanksgiving food for seniors at Tukwila community center, Stuff the bus to help feed homeless students in Tukwila, and advisery class representitive. List the scholarships (name and dollar amount) you have received, or have applied for. I have applied for Washington state opportunity., Nora stone smith scholarship for ELL/ ESL students, Leadership 1000, and fair chance scholarship, but I have never heard back from any them. How did you learn about the Tukwila City of Opportunity scholarship? Counselor 0 Teacher E] City Website 0 Other Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. We have been in the United State only for three years and my family is not yet financially stable to pay for my tuition. For making my dream reall, I need financial support to attend University of Washington and become a doctor in the future. E a Personal Essay that shares how you have served your community and made a positive difference. mmunity Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you your community in ways that have made a positive difference? A. The following items must be attached to this application in order for the application to qualify for review by the scholarship committee. B. Your application will be returned to you if these items are not attached to this application. NO EXCEPTIONS. ❑✓ Proof of Residency: Most recent utility bill. Q Three Letters of Reference: 2 Academic References and 1 Community /Employer Reference. Most recent official high school transcript or official record alternative. Photocopies of your transcript are not acceptable. Must be in a sealed envelope.) Documentation demonstrating financial need: 0 FASFA Student Aid Report (SAR); AND • Written statement describing need for financial assistance. Q Personal Essay about how you have served your community and made a positive difference. 56 STATEMENT OF ACCURACY I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I must provide evidence of enrollment/registration at the post- secondary institution of my choice before scholarship funds can be awarded. A Signature of scholarship applicant: Date: Witness Y oz,( 4q 1 ec, Date: o a — 24 Application must be postmarked by March 31, 2017. No exceptions! 57 rp-4 n. PLO] COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initial, Meetin Date Pre ared 6 Ma or s r ieu Council review 04/24/17 LH ® Resolution Mtg Date 5/1/17 ® Ordinance Mtg Date 5/1/17 05/01/17 LH ❑ Other Mtg Date SPONSOR ®Council ❑Mayor 01JR ❑DCD ❑.Finance ❑Fire ❑TS ❑P&R ❑Police ❑PWI ❑Court SPONSOR'S The proposed legislation would repeal existing resolutions establishing the Lodging Tax SUMMARY Advisory Committee in order to codify that committee in the Municipal Code alongside the City's other boards, commissions and committees. The ordinance enacting the new LTAC Chapter of the Code provides greater detail on its provisions and is in alignment with current practices and State law. REVIII;WED BY ❑ C.O.W. Mtg. ® CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. p Planning Comm. DATE: 4/10/17 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. COMMPI "TEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/24/17 ITEM INFORMATION ITEM NO. I . 59 STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 3/27/17 AGENDA I,rEM TITLE Lodging Tax Advisory Committee Legislation. CATEGORY ® Discussion Mtg Date 4, 124/17 ❑ Motion Mtg Date ® Resolution Mtg Date 5/1/17 ® Ordinance Mtg Date 5/1/17 ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ®Council ❑Mayor 01JR ❑DCD ❑.Finance ❑Fire ❑TS ❑P&R ❑Police ❑PWI ❑Court SPONSOR'S The proposed legislation would repeal existing resolutions establishing the Lodging Tax SUMMARY Advisory Committee in order to codify that committee in the Municipal Code alongside the City's other boards, commissions and committees. The ordinance enacting the new LTAC Chapter of the Code provides greater detail on its provisions and is in alignment with current practices and State law. REVIII;WED BY ❑ C.O.W. Mtg. ® CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. p Planning Comm. DATE: 4/10/17 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. COMMPI "TEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/24/17 MTG. DATE ATTACHMENTS 4/24/17 Informational Memorandum dated 4/4/17 Ordinance in Draft Form, amended per CDN Committee discussion Resolution in Draft Form Resolution 1533 establishing LTAC Resolution 1381 increasing LTAC membership from 7 to 9 Minutes from the CDN Meeting of 4/10/17 5/1/17 59 .1 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods Committee FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: April 4, 2.017 SUBJECT: Lodging Tax Advisory Committee Legislation ISSUE Staff is seeking to codify provisions relating to the Lodging Tax Advisory Committee. The City Council has asked for greater understanding of the differences between the existing resolution defining LTAC and the proposed ordinance that would move LTAC to the Municipal Code. DISCUSSION The City's Lodging Tax Advisory Committee was first established in 1997 by Resolution 1381. Resolution 1533 in 2003 expanded its membership from seven to nine. Staff is seeking to repeal these resolutions and instead place the Lodging Tax Advisory Committee in the Municipal Code alongside the City's other advisory boards, commissions and committees. The draft ordinance proposes to place the LTAC provisions in TMC Chapter 2.35 and remove the Economic Development Advisory Board provisions that currently exist there. The Economic Development Advisory Board has not been active since 1999. Differences between the existing and proposed LTAC legislation are summarized as follows: Purpose The proposed Code language explains the purpose of LTAC in greater detail and in accordance with RCW 67.28.1817. LTAC serves in an advisory capacity and submits recommendations regarding the lodging tax, including changes, repeals, exemptions, use of revenues, or changes in use of revenues. State law requires the City to provide information on any of these things to LTAC at least 45 days before the City Council is expected to act. Membership As required by RCW 67.28.1817, LTAC will still consist of nine members including one elected official serving as Chair, four representatives of businesses required to collect lodging tax, and four representatives involved in activities to be funded by lodging tax revenue. The proposed ordinance specifies that it will be a Councilmember serving as Chair, not just an elected official which could include the Mayor under the existing resolution. Appointment Process State law requires the City Council to make all appointments to LTAC and to review the membership annually. The proposed code outlines the City's current practice for LTAC appointments in greater detail than the existing resolution. Up until 2016, the Mayor had been making recommendations to the City Council for appointments on LTAC, which was consistent with the appointment process for other City Boards and Commissions. Last year the City's process was changed to remove the Mayor's role. This ordinance clarifies that the Councilmember serving as LTAC Chair recommends appointments to the rest of the Council for confirmation. M INFORMATIONAL MEMO Page 2 Reporting Requirements The proposed code requires that LTAC submit an annual report to Council that summarize its activities for the year. Other provisions The existing LTAC resolution is silent on other provisions such as terms, resignations, vacancies, removal, service of Council President or designee, meetings, and City staff support, although it does state that LTAC itself may establish administrative procedures for the conduct of meetings, voting, and comments. The proposed ordinance would establish these details in the Code and provide standardization with other City boards and committees. RECOMMENDATION Staff is seeking Committee review of the draft ordinance and resolution with a recommendation for approval to the Committee of the Whole. ATTACHMENTS • Draft ordinance to enact TMC Chapter 2.35, Lodging Tax Advisory Committee • Draft resolution to repeal Resolutions 1533 and 1381 • Resolution 1381 • Resolution 1533 .VA 1J11-00-11 'r` AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1690, THEREBY ELIMINATING THE ECONOMIC DEVELOPMENT ADVISORY BOARD; ESTABLISHING ORGANIZATIONAL STRUCTURE AND PROCEDURES FOR THE LODGING TAX ADVISORY COMMITTEE, TO BE CODIFIED AT CHAPTER 2.35 OF THE TUKWILA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1690 is hereby repealed in its entirety, thereby eliminating the Tukwila Municipal Code Chapter entitled, "Economic Development Advisory Board." W: Word Processing \Ordinances \Lodging Tax Advisory Cmte -TMC 2.35 strike -thru 4 -18 -17 CT:bjs Page 1 of 5 63 Section 2. TMC Chapter 2.35 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.35 is hereby reenacted as the Lodging Tax Advisory Committee to read as follows: Section 3. TMC Section 2.35.010 is hereby reenacted to read as follows: 2.35.010 Establishment of Committee — Purpose Pursuant to RCW 67.28 the Tukwila Lodging Tax Advisory Committee is established to serve in an advisory capacity to the Mayor and the City Council, and shall submit to the Mayor and City Council any recommendations regarding: 1. any change or increase to the lodging tax; 2. the repeal or exemption from the tax; 3. the use of the revenue received from that tax; or 4. any change in the use of revenue received from that tax. Section 4. TMC Section 2.35.020 is hereby reenacted to read as follows: 2.35.020 Membership A. Qualifications. Members must have a connection to a business or activity in the City of Tukwila that either collects the lodging tax or is authorized to be funded by revenue received from the tax. B. Number of Members. The Committee shall be comprised of nine members that meet the requirements of TMC Section 2.35.020.A, and shall include: 1. One elected official of the City who shall serve as the Committee Chair; 2. Four representatives of businesses required to collect the lodging tax pursuant to RCW 67.28; and 3. Four representatives involved in activities authorized to be funded by revenue received from the tax pursuant to RCW 67.28. W: Word Processing \Ordinances \Lodging Tax Advisory Cmte -TMC 2.35 strike -thru 4 -18 -17 CT:bjs Page 2 of 5 • A CHAPTER 2.35 LODGING TAX ADVISORY COMMITTEE Sections: 2.35.010 Establishment of Committee — Purpose 2.35.020 Membership 2.35.030 Committee Organization 2.35.040 Meetings 2.35.050 Reporting Requirements and Annual Review Section 3. TMC Section 2.35.010 is hereby reenacted to read as follows: 2.35.010 Establishment of Committee — Purpose Pursuant to RCW 67.28 the Tukwila Lodging Tax Advisory Committee is established to serve in an advisory capacity to the Mayor and the City Council, and shall submit to the Mayor and City Council any recommendations regarding: 1. any change or increase to the lodging tax; 2. the repeal or exemption from the tax; 3. the use of the revenue received from that tax; or 4. any change in the use of revenue received from that tax. Section 4. TMC Section 2.35.020 is hereby reenacted to read as follows: 2.35.020 Membership A. Qualifications. Members must have a connection to a business or activity in the City of Tukwila that either collects the lodging tax or is authorized to be funded by revenue received from the tax. B. Number of Members. The Committee shall be comprised of nine members that meet the requirements of TMC Section 2.35.020.A, and shall include: 1. One elected official of the City who shall serve as the Committee Chair; 2. Four representatives of businesses required to collect the lodging tax pursuant to RCW 67.28; and 3. Four representatives involved in activities authorized to be funded by revenue received from the tax pursuant to RCW 67.28. W: Word Processing \Ordinances \Lodging Tax Advisory Cmte -TMC 2.35 strike -thru 4 -18 -17 CT:bjs Page 2 of 5 • A C. Appointment Process. Interested parties that meet the requirements stated in TMC Section 2.35.020, subparagraphs A and B, shall submit a completed Boards and Commissions Application to the Mayor's Office for processing by the City Council. The Mayor's Office will forward the application to the Committee's staff liaison. The Chair of the Lodging Tax Advisory Committee recommends appointments to the Committee and all appointments are confirmed by the City Council. D. Term of Appointment. The City Council shall review and appoint members on an annual basis. E. Resignations. If a Committee member is unable to complete their term of service, a letter of resignation shall be sent to the Chair of the Committee indicating the effective date of the resignation. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Committee member may be removed from the position if absent without being excused for three regular meetings in a calendar year or if they no longer meet the membership qualifications as stated in TMC Section 2.35.020, subparagraphs A and B. Section 5. TMC Section 2.35.030 is hereby reenacted to read as follows: 2.35.030 Committee Organization The City Council President or designated Councilmember shall serve as the elected official on the Lodging Tax Advisory Committee and shall be the Committee Chair. It shall be the duty of the Chair to preside at all meetings. In the event the Chair is unavailable, the City Council shall designate an elected official to serve as a Chair Pro Tem. Section 6. TMC Section 2.35.040 is hereby reenacted to read as follows: 2.35.040 Meetings A. Conduct. The Committee shall hold at least one regular meeting per quarter. Committee meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By -Laws. The Committee shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Committee shall constitute a quorum for the transaction of business. W: Word Processing \Ordinances \Lodging Tax Advisory Cmte -TMC 2.35 strike -thru 4 -18 -17 CT:bjs Page 3 of 5 65 D. Staff Assistance. The City shall provide assigned staff to support the Committee. The primary role of staff is to represent the City and facilitate communication between the Committee, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and /or implementing actions. Section 7. TMC Section 2.35.050 is hereby reenacted to read as follows: 2.35.050 Reporting Requirements and Annual Review A. Reporting Requirements. The Committee shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual report by December 31 each year summarizing the activities for the year. B. Annual Review. Pursuant to RCW 67.28 the City Council shall review the Lodging Tax Advisory Committee on an annual basis. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing \Ordinances \Lodging Tax Advisory Cmte -TMC 2.35 strike -thru 4 -18 -17 CT:bjs Page 4 of 5 M.- PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Lodging Tax Advisory Cmte -TMC 2.35 strike -thru 4 -18 -17 CT:bjs Page 5 of 5 67 M.; DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NOS. 1533 AND 1381 RELATING TO THE LODGING TAX ADVISORY COMMITTEE, WHOSE STRUCTURE AND PROCEDURES ARE TO BE REENACTED VIA CITY ORDINANCE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Resolution Nos. 1533 and 1381 are hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2017. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W: \Word Processing \Resolutions \Lodging Tax Advisory Cmte repeal 1 -11 -17 :bjs Page 1 of 1 •• 70 J O rsos�. City of Tukwila Washington Resolution No. 1-1,23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE MEMBERSHIP OF THE LODGING TAX ADVISORY COMMITTEE FROM SEVEN TO NINE MEMBERS AND AMENDING RESOLUTION NO 1381. WHEREAS, Resolution. No 1381, passed by the City Council on September 22, 1997, authorized the City to create a Lodging Tax Advisory Committee with seven members, and WHEREAS, the City deems that an increase to a nine member committee. is in the best interest of promoting the tourism function, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS. Section 1. The membership of the Lodging Tax Advisory Committee shall be appointed by the City Council, and shall consist of the following nine members. one member shall be an elected official of the City who shall serve as chair; four members . shall be representatives of businesses required to collect the tax, and four members shall be persons involved in actrvihes authorized to be funded by revenue received from the tax. The City Council will review the membership on an annual basis and make changes as appropriate. Vacancies on the committee shall be filled by the City Council. Section 2. This resolution shall take effect immediately upon passage. PASSED BY THE CITY COUNCML THE Cl f K F UKINILA, WASHINGTON,. at a Regular Meeting thereof this o1Q day of ( .2003 ATTEST/AUTHENTICATED- %6 E Cantu, CHIC, City Clerk APPROVED A&TOMORM BY -Office o ttorney i.ODDINC T.aS AU67cORY COM11MITfEE.DOC --4a.✓4 Pam Carter, Council President Filed with the City Clerk. l6.�7 -d3 Passed by the City Council /6- _d3 Resolution. Number 71 72 �J..p111.... S 190a ~ City of Tukwila Washington Resolution No. 13 IF � h 1.533 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A LODGING TAX ADVISORY COMMITTEE. WHEREAS, the State Legislature has passed SSB 5867, enacted as Chapter 452, Laws of 1997, which modifies or repeals some previous lodging.tax authority but also adds new lodging tax authority; and WHEREAS, SSB 5867 requires that, in cities with a population over 5,000, any new imposition of a lodging tax enacted under Chapter 67.28 RCW be first submitted for consideration to a lodging tax advisory committee. not less than 45 days in advance of final ,action on the lodging tax by the City; and WHEREAS, SSB 5867 was effective on July 27, 1997; and WHEREAS, to authorize the imposition of a lodging tax it is deemed to be in the best interests of the City that a lodging tax advisory committee be created and that a proposal be submitted to this committee regarding implementation of the lodging tax; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF. TUKWILA, WASHINGTON, DO HEREBY RESOLVE AS FOLLOWS: Section 1. There is hereby created a City of Tukwila Lodging Tax Advisory Committee, to serve the functions prescribed in SSB 5867, which was enacted as Chapter 452, Laws of 1997. Section 2.. The membership of the Lodging Tax Advisory Committee shall be appointed by the City Council, and shall consist of-the following seven members: one member shall be an elected official of the city who shall serve as chair, three members shall be representatives of businesses required to collect the tax, and three members shall be persons involved in activities authorized to be funded by revenue received from the tax. The City Council will review the membership on an annual basis and .make changes as appropriate. Vacancies on the committee shall be filled by the City Council. Section 3.. The City Council shall submit to the Lodging Tax Advisory. Committee, for its review and comment, proposals on: A. The imposition of a.tax under SSB 5867; B. Any increase in the rate of such a tax; C. Repeal of an exemption.from such atax; or D. A change in the use of the revenue received from such a tax. The City Council shall submit such a proposal to the Committee at least 45 days before taking final action on any such proposal. Comments by the Committee should include an analysis of the extent to which the proposal will accommodate activities for tourists or increase tourism, 73 and the extent to which the proposal will affect the long -range stability of the special fund created for the lodging tax revenues. Section 4. The Committee may establish administrative procedures for the conduct of meetings, voting, review, analysis, and preparation of comments. Each member of the Committee, including the Chair, shall be entitled to one vote on Committee joint comments and recommendations to the Council. Individual dissenting or concurring comments may also be forwarded to the Council. Section 5. This resolution shall take effect immediately upon passage. PASSED BY THE CITY COUJJ+ICIL OF T F TgKWILA, WASHINGTON, at a regular meeting thereof this of 1997. d", liaggewxouncil President ATTEST /AUTHENTICATED: J Cantu, City Clerk APPROVED AS TO FORM: OFFI E OF CITY ATTORNEY Filed with the City Clerk: 8 - 7 Passed by the City Council: - a2 -9 r s _rJy Resolution Number: / S I 74 Community Development& Neighborhoods Minutes ................................................................ ............................... April 10, 2017 B. Lodging Tax Advisory Committee Legislation Staff is seeking Council approval of an ordinance that would codify provisions relating to the Lodging Tax Advisory Committee (LTAC) and a resolution that would repeal previous resolutions pertaining to LTAC. Placing LTAC in the Municipal Code would make it easier to find and be consistent with the City's other boards, commissions and committees. No changes are proposed to the purpose and membership which are defined by State Law. The proposed ordinance provides greater details regarding the appointment process, reporting to the Council, and other provisions such as terms, meetings and staff support that are in alignment with current practice. Councilmember Kruller asked for clarification on the Mayor's role in the appointment process. Current practice, which the draft ordinance formalizes, states that the Councilmember serving as Chair makes recommendations to the rest of the City Council forthe LTAC appointments.' The Mayor does not have a role, although the application form is routed through his office for simplicity. The Committee requested clarifying this by amending the draft ordinance, Section 4(C) as follows: "Interested parties that meet the requirements stated in TMC Section 2.35.020, subparagraphs A and B, shall submit a completed Boards and Commissions Application to the Mayor's Office for processing by the City Council." UNANIMOUS APPROVAL AS AMENDED. FORWARD TO APRIL 24, 2017 COMMITTEE OF THE WHOLE. II. MISCELLANEOUS Adjourned 6:32 p.m. Committee Chair Approval Minutes by LH 75 76 Upcoming Meetings & Events ApriUMay 2017 24th (Monday) 25th (Tuesday) 26th ednesda 27th (Thursday) 28th (Friday) 29th (Saturday) ➢ Community ➢ Transportation ➢ Planning Tukwila Tukwila Intl. Blvd. Development & & Infrastructure Commission, Weekend Action Crate's Neighborhoods Cmte., 6:30 PM SnackPack Trash Pickup Day Cmte., 5:30 PM (Council Program's 11 9:00 -10:00 AM 5:30 PM (Foster Chambers) Annual Auction For location or (Hazelnut Conference Dinner information contact Conference Room) Room) 6:00 - 9:00 PM Sharon Mann (Community 206 - 200 -3616 Center) Healthy Earth, Register for this ➢ City Council very special Healthy You Committee of event to raise 5k Run and Walk the Whole Mtg., funds needed to Begins at 9:00 AM 7:00 PM help the Tukwila (Tukwila Community (Council Weekend Center) Chambers) SnackPack Registration is $15.00 Program provide in advance or $20.00 weekend food day of event, and sacks to our includes the impoverished opportunity to plant a students tree or shrub at a post attending run/walk riverside elementary restoration event. school in the For registration Tukwila School information call District. 206- 768 -2822 Contact the Tukwila Library Community Grand Opening Center for more 9.30 AM - 6:00 PM information or to (1441h & TIB) buy tickets Come enjoy the new (206- 768 -2822) space, computers and or visit books snackpackauction.site 1st (Monday) 2nd (Tuesday) 3rd (Wednesday) 4th (Thursday) 5th (Friday) 6th (Saturday) ➢ Civil Service ➢ Finance Cmte, ➢ Equity & Commission, 5:30 PM Diversity 5:00 PM (Hazelnut Commission, (Human Resources Conference 5:15 PM Conference Room) Room) (Hazelnut Conference Room) Public Safety ➢ Library Cmte, Advisory 5:30 PM Board, (Hazelnut 7:00 PM Conference Room) (Community Center) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) ➢Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Sara Valdez at 206 - 431 -2187. ➢Community Development and Neighborhoods Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room (A) An ordinance amending the multi family residential property tax exemption (METE). (B) Update on Tukwila International Boulevard (TIB) Implementation and Congress for New Urbanism. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 Pm, Duwamish Conference Room. Contact Chris Portman at 206- 431 -219.7 ➢ Equity & Diversity Commission: 1 st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206454 -7564. ➢Finance Committee: Ist & 3rd Tues., 5:39 PM, Hazelnut Conf. Room ➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Shannon Fisher a1206- 767 -2312. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206 - 767 -2332. ➢Planning Commission/Board of Architectural Review: 41 Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670. ➢Public Safety Committee: 1 st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. ➢Transportation and Infrastructure Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf Room (A) Strander Blvd. Extension Phase 3 Grant Acceptance. (B) 42nd Ave S Phase 3 & Gilliam Creek Project Bid Award. (C) Major Maintenance of 3 Bridges Resolution rejecting all bids. (D) MClmetro Franchise Ordinance. ➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206- 433 -1815. 77 Tentative Agenda Schedule April 3 10 17 24 See agenda packet cover sheet for this week's agenda: April 24, 2017 Committee of the Whole Meeting. May 1 8 15, 22 5pecial Presentati ons: Public Hearing: Special Presentations: - Swearing in of ^ -2016 State of the -An ordinance Sergeant Dale Rock amending the Court address. (Badge #163)., multi-family -2016 Police residential property Proclamations. Department Annual tax exemption -A proclamation Report. (MFTE). recognizing "Affordable Unfinished Business: Special Issues: Housing Week." -An ordinance . relating to TIvIC -2016 financial results. Unfinished Business: Special Meeting to follow the Committee of -An ordinance Section 3.32.040, - Discussion on the Whole Meeting. "Unbudgeted Public Safety Plan . amending the Equipment or Fixed sustainability goals. multi- family Asset Items." residential property - Authorize the tax exemption mayor to sign (MFTE). Supplemental Agreement No. 2 with KPG, Inc. for construction management for the Cascade View Safe Routes to School Phase II project, in the amount of $180,387.80. -Final report on the Congress for the New Urbanism (CNU) public design workshops that focused on Tukwila International Boulevard. - Lodging Tax Advisory Committee. (LTAC) Legislation.