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HomeMy WebLinkAboutTIC 2017-04-25 Item 2C - Resolution - Reject All Bids for Major Maintenance of 3 Bridges Cof Tukwila Allan Ekberg,Mayor Public Works Department—Bob Giberson,Director INFOR0���m���N� ��0x��� � � U��0�u�� ������� MATIONAL m��x����� n�m��*�m��mm��w��"��m�m TO: Transportation and Infrastructure Committee FROM: Bob Gibonaon, Public Works Director BY: Stove Cal atenm, Senior Program Manager CC: Mayor Ekberg DATE: April 21,2D17 SUBJECT: Major Maintenance of 3 Bridges(Grady Way, Frank Zepp, and Beacon Ave) Project No 91510406,91510407,and 91510408 Resolution Rejecting A|| Bido ISSUE The one bid received for the Major Maint8nanC8Of3Bridg8SP jeCtVv8ahighe[ihGn1h8Engin88/GEG\i0gd88Odth8 available grant project funding. BACKGROUND The Major Main18O8nC8Of3BhdggSP jnct was advertised for bids 0O March 8 and 15, 2017. One bid was received and opened OD April 5' 2017 from Orion Marine Contractors, Inc.for$8'90O'SO5.00 (see attached bid tabu|8kiOn).The Engineer's Estimate was$2'57O'OSOUO and the available construction budget in the 2017C|PiS$2.880.00O.O0. ANALYSIS Staff has certified the bid and did not find any errors. The bid received is significantly higher than the Engineer's Estimate and 8O analysis (f the project dSsignandbidph:8Gw8sCOOducted. Thgn3w@anoxing|or8a80ntOexp|8iOwhythRbidw@G0O[g than 50% above the Engineer's Estimate, but staff and the design COnGU|t8O[ David Evans and Associates (DFA)' Gp8CU|818 that the lack Of other bidders may b8 the reason 8S well 8S@O over-abundance Of projects biddiOgatth8S808h08.AO8O8|yuiS of the Engineer's Estimate was also conducted based UO [8C8Ot bid r88U|tS from the area and this 8n8|yGiG did not reveal any significant issues with the estimate nor reasons to think that it did not accurately reflect the likely cost of constructing the project in 8 competitive bidding environment. DEA also looked for reasons that only one bid was received. The bidding climate remains competitive, which is reducing the number Of bidders OO projects ond |o8dingk) iOCnB8S8dCODSi0C\iOOCOsto. Twouthorp|8nhO|dSnGw8reCOn18Cted8Dd8Sked why they had not submitted bids UO the project.Th8tw0p|@OhO|d8[Sst@1ndihGtth9ydidOOtGUb0it8bid8Sth9Vw8R;focuSed oO other projects thatbidODtheSam8date8ndth9ir8XiGhOg0sti08iiDg|O8dw8S0Doheavy. Staff R%O0mondS rejecting the bid and re-advertising the project inM8y.DEAVViU0Odih/thep|8OG8OdaddresoSu0oqu8GdOOG that arose during the bid process. The new bid ad date should allow additional time and flexibility to complete the project. FISCAL IMPACT Rejecting the bid does not have 8fiO8OCi8| impact in and of dG8|f^ but it will n8GU|t in 8ddidOOG| design costs k) repackage it as well 8G the additional costs for advertising. Overall, repackaging of the project is anticipated to save the City money. RECOMMENDATION Council is being asked 10 approve the Resolution rejecting the bid for the Major Maint8n8OC8Uf3BhdggSPmen and consider this item oD the Consent Agenda ak the May 1' 2U17 Regular Meeting. Attachments: Draft Resolution Bid Tabulation oonQP.page 1u WAPWsng\pROJsCTowmxanoprojectmw*,Maintenance ono Bridges(9m,0406)m,smails Genera)mrr=,smammernaP20,mwmmoMemmwectmdsw=.do= 25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REJECTING ALL BIDS SUBMITTED FOR THE MAJOR MAINTENANCE OF 3 BRIDGES PROJECT. WHEREAS, sealed bids were solicited for the Major Maintenance of 3 Bridges Project; and WHEREAS, a bid was received from one bidder and was publicly opened and read aloud on April 5, 2017; and WHEREAS, a budget was set for the construction of the Major Maintenance of 3 Bridges Project; and WHEREAS, the low bid received was over the budgeted amount for construction of the Major Maintenance of 3 Bridges Project; and WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW 35.23.352 provides for the rejection of any or all bids by resolution of the City Council; and WHEREAS, the City wishes to reject all bids due to budget limitations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The bid received on April 5, 2017, for the Major Maintenance of 3 Bridges Project is hereby rejected due to budget limitations. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney 26 Major Maintenance. .,. Schedule A Beacon Avenue South 70 ---------------------------- ------------- Item Description Orion , UNEXPECTED SITE CHANGES �... 1 li#.ii 1 111 #.i 1.111 11 i 111 11... �I&EStILUTIfiN#F UTWTY CONFLICTS 111.11 111 1.l aii li 111 li . ��... iil.li 111 #.1 11 11 it 11 ,MOBILIZATION.. � ;11.li + ;11 Li ;illl 11 ;1 li ►i .. YOY+Y TRAFFIC. CONTROL � _. 111.11 111 1.1 , ,11111 , 11111 'PEDESTRIAN TRAFFIC CONTROL Bid-$S0.00 11 1.,11 1 111 11 _ . 11 Iii 11 MINOR,111 1111 ROADWAY EXCAVAT! INCL-HAUL COURSE 1 11 1 11 11 11 MI 11 + .+ ® 1,,11 ii Li 11 11 s ,11 11 P1 • N'OLLUTION CONTROL 111,11 11111 ..111 11 lii 11 wl 11 .li ii 1 li 111 11 ISTORMWATER POLLUTION` 1 �� 111,.i i 111 1.l Hui= 11 11 .. B.'ROGRESS SCHEDULE © 11.11 11 1.1 ..111 li 111 11 ®' ,STRUCTURE SURVEYING �© iil.ii lil li ,111 11 fll 11.. 1.' . !" AND CONTAINMENT 1 111..11 1 111 1.1 I I f f 11 i + + :1 a— �� 1 iil.11 00i lil Li IMI 11 111 11.. EPDXY,COATED ST.REINF.BAR E'*XY 14WELS '® STRUCTURAL CARBON" ©... lil.ii Ili li 1.111 11 i 111 11.... C1fNC,CLASS+,ffl F#R SIDEWALK ® 1.11 . ill 1.1 'ii 11 1111 HMA SAW CUT 1 •..Ilfl 1•.. 1 �� .il.ii .ii li 1 11 11 11 1 SEAL ® 11 ;1 11 11 1 1i AN)!�+ �� ' 11111 + iii Li ..111 11 IM111 CONTAINMENT' ■ ABRASIVES 1 111 11 1 11111 X1 11111 i 1 '• 1 f ': i lil,.11 ENSIMM 1:.111 11 1 111 11 + + 1 111 11 1 111 li i 111 li 1 lii 11 CORRUGATED META L DECKING ® 11 +. 11 i ii1 1,1 1 11 1 111 11 SCARIFYING CONCRETE SURFACE �� 1.it 111 11 11 . i 11 ��1 � 1. i. ©� 1111,.11 sill ll 1...111 ll 111111 1 i i �� 1.11 1 1.1 11 11 11 11 SIDEWALK �® ii •11 11 1 11 .11 11.... �'AIJADSIDE CLEANU.' 1111.11 i 111 1.1 I,.ill ii 111111... Major Maintenance of Three Bridges Schedule B SW Grady Way Engineer's Estimate Orion ._.Construction Item Description 1 �� 111 11 i 11 1,1 ..111 11 1 11 11 �� lil..it Ili 1.1 ENE= li 11 �� I Iff 11 PROJECT TEMPORARY R AFFIC CONTROL �� lil.it 11111 I.Iff 11 I Ili 11 min bid$ 0.00 11 1.11 lil 1.1 . li . 11 11 '! wI R POLLUTION CONTROL �� ii#.11 lil 11 .111 it I►i 11... i �,TYPE 7 PROGRESS" 1 111 11 ill 11 iil 11 111 ii STRUCTURAL+ +`:. �� 111. 11 111 tl 1111 1111 CARBON" �© iil.li 111 ii 1./il 11 i 111 11 & 1 1 ANCHORS ©� i li/11 i iii 1.1 :1..111 11 .1 111 11 �[ROA f CLEANUP �� 1111 11 1.1 11 11 11 11 + *' *' i lil 11 iii 11 111 11 111 11 still ;f Engineer's Estimate Orion Item Description Est,! . , f SITE CHANGES �© i lil it f Ifl #1 1,111 li i 111 it + Ifl it 111 it 111 11 fff it '.... REIMBURSEMENT F!"THIRD PARTY f+ ®� ff#.11 Iff is .111 11 Ili 11 FLAGG �' © i 11411 i 111 #1 11 11 li it ERS,min:d$SO.00 11 : Iff fl . 11 i:If 11 ' .,. f !" •ff ! '®' � ii:If . iii 41 ,iii Ii : Ili 11 tl• CHANGEABLE ;fff ii + iii 1.1 .. . fi ,: Ili 11 ' + ! iii 111 iii ii fff 11 PEDESTRIAN ., !.. .• ©© It.11 ii ff :iii 11 11111 TYPE 3 BARRICADE �ICONSTRUCTION LIAISON �© 1 Ilt. 11 1 iii ff ,111 ii 11111 :. !.LIENTIAL ARROW �ITEMPORARY SIGNAL MODIFICATION © ff#.ii iii fi .iii ii IiM If.. ISIGN COVERING FOR APPROACH ���C,NUSHED SUNFACING BASE COURSE �M !M EROSION/WATER POLLUTION ! "• �� iii: 11 iii tl ,Iff If Ili 11 �IHIGH VISIBILITY SILT FENCE HEALTH ,Ii ff _. iii fA ii ii 11 •. « ••! 4., �© ii4 ii lil i:.l Ilf If 111 11 AND SAFETY PLAN 1 fff ii 1 iii is 11 11 11 ff ! �© il,.ii iil i:.l 11 11 Ili it + "! •. + f + Ifl ii lil it 111 11 Ili if ' �© +i li4 it +i 111 i:.l 11 11 Ii it Ii 1 it i 111 it ii 11 ii 111 11 '! ©© ' lil,.it + 111 fl • ...111 11 . Ili 11 ' .. sl fl 11 it 11 ,If 11 EPDXY + ., +: Ifl 11 +: iii is i lil 11 i Iff 11 `' • ! ! .. ! '©© + 111 11 + iii fl fl if 11 1 Ili 11 ' f " �� f If4 it i ifl is .111 11 Iff 11 H 0.. f iii fl flff If i Ili ii ' f fff 11 f fff Y1 lii 11 fff 11 '.. +If 11 111 . ,1111 :. ! ! !" • fff ;i ii iii it .f IfIli 11 GUIDE FLEXIBLE POST ,1.11 ,ff is .. 11 11 Iff 11 PLASTIC TRAFFIC ARROW �� 11.11 ii i:i If If 11111 + ill ii it 11 11 + Iff 11 �PLASTIC !" MENIM,1 •.i it 11 *Ii 11 ��ITEMPORARY STRIPING RAISED PAVEMENT MARKER + f iii ii 1 iii 090TITO iii 11 f 111 If Major Maintenance of Three Bridges Schedule D Frank Zepp IS 180th Street)(Non-Federal Participation) Item Item Description Unit Est, Engineer's Estimate Orion Marine Construction Quantities -7-- .. — I Unit Cost Total Cost Unit Cost i Total Cost D1 MOBILIZATION LS 1 $ 1,000.00 $ 1,000.00 $ 2,500.001$ 2,500.00 D2 ILLUMINATION.SYSTEM-TRAIL LS 1 $ 10,000.00 $ 10,000.00 $ 45,000.00 $ 45,000.00 $ 11,000.00 $ 47.500.00 -------------------------------- Summary Engineer's Estimate Orion Marine ------------------------------------------------ ---------------------- ----------------------------------------------------- Schedule A $ 814,525.00 Schedule B ----426,500.00- Schedule C $ 2,612,380.00 °°°_°°°°°°_°.°_______________________________________ ---- .- ----------- Schedule D .00 $ 47,500.00 ---------------------------------------------------- ---------------------- Total Bid Price $ 2,578,6i6'66 I certify this bid tabulation Is ca r, ct and a gate. Signed by: Date: April 11,2017 Steve Carstens,P.E. Senior Program Manager City of Tukwila 29 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 91510406 PROJECT: Major Maintenance on 3 Bridges 2015 Project Nos. 91510407 91510408 DESCRIPTION: Perform Seismic Retrofit, Deck and Joint Repair, and Bridge Painting work under the Local Agency Bridge Program on the Frank Zepp Bridge, Grady Way Bridge and the Beacon Avenue South Bridge. The three bridges were identified as good candidates for federal funding under the Local Agency Bridge JUSTIFICATION: Program administered by WSDOT. The proposed work will preserve the City owned infrastructure and extend the service lives of the bridges. STATUS: Federal grant funding was approved December 2014. Council budget amendment approved 8/3/15. MAINT. IMPACT: Maintenance needs will be reduced once these three major maintenance projects are completed. The three bridges were approved for grants under separate federal aid numbers but will be combined into COMMENT: one for the design&construction contract. Grant funding requires a 10%match for the design phase; projects that obtain construction authorization by 9/30/18 are eligible for 100% Federal construction funding. FINANCIAL Through Estimated (in$000'x) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 421 445 866 Land(R/W) 0 Const. Mgmt. 300 293 593 Construction 2,886 1,003 3,889 TOTAL EXPENSES 421 445 1 3,186 1 1,296 1 01 01 01 01 01 5,348 FUND SOURCES Fed BRAC Grant 379 401 3,186 1,296 5,262 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 42 44 0 0 0 0 0 0 0 86 TOTAL SOURCES 421 445 1 3,186 1 1,296 1 01 01 01 01 0 1 5,348 FY �a 2017-2022 Capital Improvement Program 12 30