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Home My WebLink About2017-04-10 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers April 10, 2017 — 7:00 P.m." MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OFALLEGIANCE Council President Robertson called the Tukwila City Council meeting to order at 7:01 p.m. and led the audience in the Pledge ofAllegiance. OFFICIALS Mayor Ekberg was not inattendance. Present were Dennis Robertson, Council President; Counci|rnembensJoe DufDe. Verna Seal, KathyHougardy. De'GeanC)uinn. Kate Kru||er. Counci|rnember McLeod was not present. CITY OFFICIALS David CUne, City Administrator; 0obGiberson. Public Works Director; K8io Navorro, Community Engagement Manager; Jay Wittwer, Fire Chief; Laurel Humphrey; Council Analyst; DanoA|nnberg Didaon. Administrative Support Technician. CITIZEN COMMENTS David Brown. 1472258th Avenue South, referenced multi-meeting course he has been attending offered by the Sheriffs Department. Since Tukwila has its own Police Department, they do not utilize the Sheriffs Department for police support the way the cities of Burien and SeaTac do; however, he feels a similar program would be great for Tukwila. He also commented on speed signs and stop signs at the intersection of147th and 58th Avenue S. There ieo lot of traffic in that area and he feels drivers treat the stop sign on the corner more like a rolling stop. He asked about the possibility of flashing sign there. Ha also noted that speeds coming down GOth Avenue South are excessive. Heis concerned because there is a school in that area, and asked about possible enforcement measures. Councilmember Quinn stated the Transportation and Infrastructure Committee would be an appropriate venue for discussion on issues ot those intersections. David Cline, City Administrator, noted the City conducted a Citizens Academy last spring, which is based on the same model as the SherriO'n Department course. Tukwila holds their Citizens Academy about every two years. Dennis K8artinez, 4660 S. 160th Street, attended the Career Day at Foster High School on K8oroh 30. 2017. and was very impressed with all the outreach. He stated that he attributes o lot of his career success toa former teacher and his first employer. Hn appreciates the efforts ofyWia Navarro, whom the City hired to help with recruitment and outreach. Mr. Martinez noted he would like to see more representation by local trades and unions at future Career Day events, and has offered his assistance to Ms. Navarro. The goal ie for students to be successful and ba able toafford market rate housing and stay in our community. Councilmember Kruller stated that during a visit with the Iron Workers Local a year ago, they pointed out people can enter an apprenticeship program that will provide a living wage and allow them to save money for college. The program can be a pathway for both a career and education, with a trade skill to fall back on Tukwila City Council Committee uf the Whole Minutes April 1O.2O17 SPECIAL ISSUES Page 2 of 8 m' Council consensus on pending Washington State legislation in support mf the Sea-Tammmism and air quality study (to exclude fmndimg). included im the proposed House budget; and SIB 5388, affording additional tools for removal of unauthorized persons from residential foreclosed properties. Laurel Humphrey, Council Analyst, gave an overview on several state legio|etivaa issues that have recently been before either the Committee of the Whole or a Council Committee. NIB 1999 This was o proposal to restructure the Port of Seattle's Board of Commissioners to increase the membership tV nine and make them districted positions. Staff brought the issue to Committee ufthe Whole in February, but was asked to bring it to the Community Development and Neighborhoods committee for further review. The bill has since died mt the state level and staff inno longer seeking Council input. Studies onSma-Tac Airport Air Quality Study Representative Tina Orwall sponsored HB 1171 that would direct the Washington Department of Commerce to complete a study regarding air quality implications. VVhi|a the bill itself is no longer alive, a provision for the study iein the House budget. The Port of Seattle has committed $75.00Oto the air quality study, and the city ofBuhen has committed $30.00O. Staff recommends the Council support the atudy, but not commit funding at this time. Impact Mitigation Study The City of SeaTac has allocated $250,000 to update a previous impact mitigation study. The Port of Seattle has committed $3 million to complete an Environmental Impact Study (E|S) related to the airport expansion and is not interested in an updated impact mitigation study until the EIS is complete. SB 5388 This bill seeks to provide additional tools for removal of unauthorized persons from residential foreclosed properties (reference page 17of the agenda paokat. The bill establishes a process for an owner or agent ho notify Police regarding unauthorized persons on certain premises. There have been numerous situations of this type in the state over the past few years. This bill will likely pass the Senate asithas enjoyed bipartisan support. Staff is asking whether the Council continues to support this legislation. The Councilmembers; provided comments and asked clarifying questions including: • HIB 1171: There are numerous subject areas that the state will require be included in the Port's BS. The EIS will also result in the ability ho apply for federal funding. • The public process portion of the EIS will provide an opportunity for the public to comment in order to ensure the EIS is thorough, including concerns with noise and air pollution. • Tukwila and Burien neighborhoods are on the receiving end of fumes, rerouted traffic, noise and jet fuel smells, as well as potential traffic impacts on neighborhood streets. • SIB 5388: The intent seems consistent with public safety, howeverrnonainfomnadonisneededon how implementation would be funded, i.e. would the state defer fiscal impacts to local |avv enforcement agencies. • The implementation component may involve setting deadlines and potential assistance from Human Services to assist those who are homeless, and situations will differ where people are committing criminal activities in an empty house. • The impact of a Supreme Court decision that said local jurisdictions cannot force banks who are foreclosing one property to properly secure the premises. Tukwila City Council Committee of the Whole Minutes April 10, 2017 Page 3 of 8 COUNCIL CONSENSUS EXISTED K3NTHE RECOMMENDATIONS STATED UN THE INFORMATION MEMO ON PAGE 4OFTHE AGENDA PACKET. AS|TRELATES T0SB 5388, THE COUNCIL SUPPORTS THE INTENT AND ASKED STAFF TO CONSULT WITH POLICE DEPARTMENT STAFF AND PROVIDE ADDITIONAL INFORMATION AS REQUESTED DURING THE DISCUSSION. b' Am update wm feedback from the Public Safety Plan Open House. yWia Navarro, Community Engagement Manager, utilized a PovverPoint presentation ho provide an overview of recent informational sessions held on implementation of the City's Public Safety Plan. The goals were to help community members understand: ° The purpose, goals and general timeline of the Public Safety Plan, and • How they can help guide and influence the Public Safety Plan implementation. The following outreach opportunities were held inMarch: • March 18.2O17: In-person public Open House and pancake breakfast at Fire Station 54. • Two internal open houses (for staff); one on March 22, 2017 at Fire Station 51, and one on March 24.2U17in the Council Chambers. An online Open House, which will remain open through April. In addition, a dedicated e-mail address has been established: publicsafetypian@tukwilawa.gov. Ms. Navarro provided information on the various events. In-person Open House: Attended byO5 community members, the majority ofwhmnetatedthe heard about the event from the postcards (1O.OUO) mailed on March 2.2017. Of the attendees, 4496 stated they live ataQ8188 address, and 4496ataQ81G8address. Members of the City's Community Connectors also attended the event, and will encourage other residents to attend the two additional Open Houses planned. Online Open House: 7O unique users visited the online site. {>n average, each visitor spent 4minutes and 11 seconds. Most (67Y6) came directly to the oke. and 11 % navigahed from the City's vvebaitu. 36% of these visitors live at a 98188 address, and 27% live at a 98168 address. Notification and engagement tools used hm get information out to the public: • PnojeotVVebaite: • City's vvebsitecalendar • Postcards mailed to over 10.000 addresses on March 2.3017 • Posters sent to key gathering locations on March 7.2017 • Flyers sent via ''Kid K8ai|.^ which went home with elementary school students on K8anoh Q. 2017 ° Article in the "Tukwila Reporter" published in February and March • Social media, including o Focebouh event and multiple Faoebookand Twitter posts • Article in the February and March editions of the e-Hoze|nutnewsletter • A narrated s|idoahowon the City's websihe. The English version was posted on March 23.2O17. A Spanish version will be posted shortly. • Community calendars such as the school district and St. Thomas Parish The following summarizes feedback received from the public. Fire Stations: • Include meeting rooms that community members could use. • Make the fire stations easier b> find using si nagoaothatohi|dnanundoommunhynnembemoen visit. • Provide services such as community CPR and fire extnguhshertraininga. as well as disaster prevention education programs. Tukwila City Council Committee of the Whole Minutes April 10, 2017 Page 4 of 8 Justice Center: • Facilitate the work of community engagement and Neighborhood VVatohprogramsbvproviding support and meeting space. • Provide additional clarification at future open houses on how holding facilities will be incorporated into the Justice Center, including detail on the maximum number of detainees and the maximum length of time they could remain at the Justice Center. Public Works Shop Facility: • Partner with local schools toprovide tramingato students and residents. • Incorporate a radio room. The following are key points received as feedback from City staff: Justice Center: • Provide clarification at future open houses on how holding facilities will be incorporated into the Justice Center, including detail on the maximum number ofdetainees and the maximum length of time they could remain at the Justice Center. • Publicly available conference rooms that are adequate in number and size. • Major investments in technology. • Host events. • Training for youth. • Shuttles for kids and youth bz the Tukwila Community Center. Public Works Shop Facility: • More resources are needed for the Sign Shop. ° Adequate parking. • Updated technology and communication fooi|itieo, including email and computer access and related training. ° Combine Public Works engineering staff with maintenance staff ho have more efficient daily operation. The Counoi|membars requested specific information on: • A lessons-learned summary oto future date (ie. what tools were provided and how well did they work, how can vvn reach more people, were the daycare services used, eto). • The type of outreach used with other faith-based organizations. • On-going communication with the Council relating to the Justice Center including alternatives discussed on types of facilities and use (holding cells? how many? for what types of crimes?) and Regarding the feedback received from the public and staff on the Justice Center (how holding facilities will be incorporated into the Justice Center, including detail on the maximum number ofdetainees and the maximum length of time they could remain), David Cline, City Administrator, noted there may have been some confusion as many people are aware of the Norm Maleng Regional Justice Center (in Kent), which also includes jail facility. Tukwila dons not operate a jail; the City contracts with the SCORE facility and that is the intent going forward. Staff will work ho clarify that the scope of the City's Justice Center will be for program elements for o Police facility. The Council thanked Ms. Navarro for the excellent information provided on these events. n' A contract for architectural and engineering design services for three fire stations as part of the Public Safety Plan. Cnunci|nnsnlberCluinn indicated this item was discussed at the Public Safety Committee meeting on April 1O.2O17. The committee members were unanimous in recommending approval. &1r. Gibaroon. Public Works Oireotor, explained the decision was made to combine all three fire stations in the City's request for qualifications for design and construction. He clarified that would not mean all three locations will be the same-, each will be unique and designed to their neighborhood. Tukwila City Council Committee of the Whole Minutes April 10, 2017 The benefits from hiring one architect and engineering firm for all three stations include: • Reducing overall costs • Greater potential hn use General Contractor Construction Management • Streamlined processes ° Ability to grow with one firm throughout all three designs Page 5 of 8 PerRCVV arch itectu ral/eng i neeri n g services are selected based on qualifications and experience. The City received 11 proposals in response toits Request for Proposals. Four mfthose firms were interviewed; the score sheet is on page 63 of the agenda packet. Weinstein A+U was unanimously selected for several reasons: • Strength of design of previous fire stadons, including stations 0. 10 and 22 in Seattle • Confidence in the proposed project manoger'aqua|ificationnmndabi|ityboworhwiththevohoua constituencies associated with the project, including firefighters, Counni|rnembens. residents, City staff and other stakeholders ° Experience working onpublic projects with tight budgets • Experience with and commitment to working with disadvantaged businesses (DBEs) and on projects that include community benefit agreements • History of working on successful General Contractor Construction Management (GC/CM) projects • Recommendations from project monagnrsontheirpreviousp jeuts.osvve||osdinact conversations with firefighters who use the facilities they designed While Weinstein A+U was the overall first choice, the interview panel recognized that TCA'ssignificant expertise in constructing fire stations would be an added benefit to the City's projects. TCAhos experience working with Weinstein A+Uon projects inSeat e.andtheCih/'spnojectrnanagannentfion. Shiels Obletz Johnson (SOJ), worked to facilitate an agreement for TCA to be a part of the effort as subcontractor. SOJ negotiated a not-to-exceed amount of $2,089,717.00, which is well within the combined design budget of$3.275.OUU for the three stations. Mr. Giberson noted the pictures of representative work of Weinstein A+U are included in the agenda packet that can be found in the Digital Records Center on the City's website. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TOTHE NEXT REGULAR MEETING. d. A presentation on the general contractor/construction management process as it relates to the Public Safety Plan. Mr. Giberaon introduced Ken Johnsen, Principal, Ghiels Obletz Johnsen, and Justine Kim, Senior Project Manager, Shiels Obletz Johnsen, who utilized a PowerPoint presentation to provide information on the General Contractor Construction Management (GC/CM) process for Fire Stations 51, 52 and 54. Mr. Johnson summarized several construction delivery options: • The traditional method (Design-Bid-Build) has been the typical process in the past for most public agencies (the agency hires a designer, goes to bid, and hires a contractor based on low bid). • With a Design-Build method, the design and contractor team are hired together and work on a fixed budget amount. This can work well for very straight-forward projects. This method io being used more byVVSDDTon some basic projects. • The 63-20 method is more of a financing tool used by an agency to buy a facility over time. An agency develops a project anddoesprn|iminarydeaignvvorkandthenhirasonon-ppofit(63-2O) corporation to take over the design and construction. The agency would lease the property back from the non-profit under m3O-yeurcontract. S{)J representatives stated this method works best for overy baoic, straightforward building. Tukwila City Council Committee of the Whole Minutes April 10.2O17 Page 6of8 ° The General Contractor/Construction Manager (GC/CM) method was approved by the State in the early 1990s, This technique helps get the contractor involved early and ensures the qualifications of the contractor are a part of the decision-making process. This is closer to the method used inthe private sector, where the contractor is involved in choices about the budget, schedule and value engineering during the design process, resulting is more of a partnership relationship with the owner. During se|eotion, both the competitive fee element and qualifications would be weighed. SOJ recommends the GC/CM method; they have worked on many GC/CM projects, asvve||asBeeign- Bid-Bui|d and Design-Build methods. The process requires taking the project before the atsb»'sCapito| Projects Advisory Revievv Board (CPARB). CPARB prefers that the decision to use GC/CM is made early /n the design process. Benefits and risks ofGC/CyW include the following: Benefits • Better budget control. • Construotabi|hxroview. • Value engineering hn optimize cost and performance ofproject. • Team approach. • Fewer change orders. • Time savings. • Balances and mitigates risk between owner, designer and contractor. • Can increase VVK8BEopportunities. • Can potentially save money by allowing a chance to change design and scope to meet project budget before maximum allowable construction cost isnegotiated. • Early involvement of contractor allows for greater understanding of the costs and gives the City time to allocate costs before they are incurred. Risks • GC/CK8 can be difficult for anyone without specific GC/CM experience who have only used the Design-Bid-Build contracting method. • Negotiation of a maximum allowable construction cost requires experienced staff. • An owner may see increased costs for the work that is self-performed by the GC/CM because there may be less competition. DneCPARB requirement is thetGC/CK8 may be used for public works projects with abota| contract value over $1Omillion. The combined construction cost for all three fire stations is just under $14 million, so the City's project will be presented to CPARB as one project based on the Fire Department considering the stations together as it relates to how they procure materials and think about them, and the projects are being constructed for one owner using one architect and one contractor, although they will be in three separate locations. SOJ confirmed the Design-Bid-Build method would be used if they do not receive approval from CPARB and the change would not result in any delays. The Council asked clarifying questions on the GC/CM process. In response to a question from Council President Robertson, Mr. Cline stated SOJ, as the City's project management firm, is making their recommendation for GC/CM as the construction delivery method. Staff is seeking the Council's agreement on going to CPARB to seek GC/CM approval for the project. He noted that the contract—for whichever option is ultimately used—will be brought to the City Council for approval. COUNCIL CONSENSUS EXISTED T0AUTHORIZE STAFF TO PURSUE THE GC/CM METHOD AS THE PREFERRED CONSTRUCTION DELIVERY METHOD. REPORTS a' Mayor The Mayor was not present. Tukwila City Council Committee of the Whole Minutes April 10, 2017 Page 7 of 8 b. City Council In the absence of Mayor Ekberg, Mr. Cline referenced a video that has been posted and viewed many times around the world. He noted the City has many talented employees in every department that serve the community every day and usually do their work without much recognition. C}n Sunday morning, a gentleman was having suicidal thoughts and was planning to jump off the Southcenter parking garage. Tukwila officers responded, along with a negotiator from the Kent Police Department, and spent several hours talking to the gentleman. Aa the gentleman started toOo over the side of the building, one of Tukwi|m'a officers grabbed him and brought him tosafety. KING 5 News io scheduled bz broadcast the story on the evening news. Mr. Cline noted this is o testament to the work done by Tukwila employees every day; this one was seen and shown. The officers involved are being nominated for alife-saving award. Councilmember Duffie recently toured the City's shop facility and gave kudos to employees for their work on reorganizing the space to improve functionality. Councilmember Seal stated that at the end of last year and at this year's Council retreat, the Council requested o review of the City's Employee Compensation Policy. /# the Finance Committee meeting on April 4, 2017, staff presented a high level look at how the current resolution works for Human Resources asit relates to non-represented employees and for collective bargaining. She also noted that the 4th Quarter sales tax report is available in the agenda packet for that meeting. Ms. Seal acknowledged the employees at the K8ocy's Logistics Center in Tukwila, who collected 7.388 pounds of food during their 6+weok''K8acy'a Bags Hunger" program. The food will be distributed to Northwest Harvest and TukmUa'sSnaokPonkProgram. (}n April 8.2O17. she worked atuWashington New Americans and One America event at Yakima Community College, where volunteers helped people prepare naturalization applications to become United States citizens. Councilmember Hougardy hosted the Council Chat on April 8, 2017, at ACME Bowl. Among the topics discussed were potential public art opportunities in the City and concern about the installation of speed tables on S. 160th Street. She noted that she received a flyer about this sent out by Public Works to citizens inthe affected area. Mr. Giberson confirmed 300 flyers were mailed to residents to the north and south of the 160th Street mnae. Radar speed signs went up last year on 42nd and 160th, after which speeds went down on 42nd and speeds went yDon1GUth Phase III of the 4Oth-42nd Avenue construction project is expected to begin aoon, which will involve road closure. Asa nasu|L a pilot program is being conducted on 160th. as that street is expected to be a popular detour route during construction, Ho explained the program will involve speed "cushions," which are different than a speed table or speed hump, as they are easier for emergency response vehicles to maneuver around and are less dangerous for motorcycles. The cushions can be removed and moved aoneeded. Councilmember Quinn serves on the Joint Recommendations Committee working on housing affordability and homelessness. He referenced a recent newspaper article on challenges the City of Bellevue is facing related to siting of facility to aid the homeless. He also noted recent reports from Human Services show the most recent refugee group coming to the United States is Syrian refugees, including those settling in Tukwila. In reference to Mr. Cline's comments about the City's police oMioors, he stated the City gets high marks for their training on crisis intervention. He noted the video speaks for itself and demonstrates the City's commitment to public safety. Councilmember Kruller attended the Strike Out Hunger Bowl-a—thon on April 8, 2017, to support the Tukwila Food Pantry and noted the lanes were filled, including support from numerous businesses and other organizations. &1o. Kruller explained municipal courts are becoming aware that Immigration and Customs Enforcement (ICE) agents are starting to come to courthouses statewide, which is a concern for attorneys and judges. Laurel Humphrey, Council Analyst, contacted Melissa Nitach.Community Relations Officer, Immigration and Customs Enforcement, who advised that courthouses are not considered a "sensitive" location under the Department of Homeland Security's Sensitive Locations Tukwila City Council Committee of the Whole Minutes April 1O.2O17 Page 8 of 8 Policy. Ms. Kruller was contacted by a citizen who lives in one of the apartment complexes at the west end of1OOth Avenue S. Parking in that area is becoming such an issue the citizen is concerned that emergency vehicles may not bo able to make it through ho the apartments. Ms. Knu||er asked that City administration review the issue. c. Staff There was noreport. d. Council Analyst There was noreport. MISCELLANEOUS Councilmember Duffie stated he was advised there will be a community meeting on April 12, 2017, at 6:30 p.m..at the library relating to a drug house in the neighborhood at 163rd and 42nd Avenue South. Mr. Cline advised he will confirm that information and advise the Council. Councilmember Kruller advised the Council she had a question relating to potential constraints on use of property as to restrictions that may apply based on whether it is used as a fire hall in general or as a headquarters facility. At this time she is just making the Council aware of this question for later discussion. ADJOURNMENT 9:14 p.m. COUNCIL PRESIDENT ROBERTSON DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Barbara Saxton, Aitinj beputy City Clerk APPROVED BY THE COUNCIL PRESIDENT: 4/26/17 AVAILABLE ON THE CITY WEBSITE: 4/27/17