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HomeMy WebLinkAboutPS 2017-05-01 COMPLETE AGENDA PACKETCity of Tukwila Public Safety Committee O Thomas McLeod, Chair O Joe Duffie O De'Sean Quinn AGENDA MONDAY, MAY 1, 2017 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Distribution: Recommended Action T. McLeod Mayor Ekberg J. Duffle D. Cline D. Quinn C. O'Flaherty D. Robertson L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. A real estate broker contract for the Public Safety Plan. a. Forward to 5/15 Consent Pg.i Bob Giberson, Public Works Director Agenda. b. Review of Program Management Quality Assurance b. Forward to 5/8 C.O.W. for Pg.21 (PMQA) Request for Qualifications (RFQ), timeline, and consensus. selection process related to the Public Safety Plan. Rachel Bianchi, Communications and Government Relations Manager c. Applications for the Public Safety Plan Siting Advisory c. Forward to 5/8 C.O.W. Pg.29 Committee. and 5/15 Regular Mtg. Rachel Bianchi, Communications and Government Relations Manager d. Code enforcement update. d. Information only. Pg.53 Nora Gierloff, Deputy Community Development Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Monday, May 15, 2017 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwilla Allan Ekberg, Mayor Pub/icNdxkxDeportn/ent - Bob Giberson, Director TO: Public Safety Committee FROM: Bob Gibmrson� Public Works Director C{}: Mayor Ekberg [}ATE: April 28.2O17 SUBJECT: Contract for Real Estate Broker Services Public Safety Plan ISSUE Approve Heartland LLC for the Real Estate Broker services in regard to the Public Safety Plan BACKGROUND The Public Safety Plan projects iO the 2017-18 Capital Improvement Program include budgets for land acquisition including related expenses, such as real estate bn}k8[S. real estate appraisers, land surveyors and other due diligence expenditures. ANALYSIS The City advertised Request for Qualifications and received proposals from three real estate brokerage firms After reviewing the proposals, Heartland LLC was selected based on superior experience and qualifications. The other firms were well qualified, but did not rank @Ghigh. The attached contract was negotiated for a standard broker commission of 2.5% of the gross purchase price for each transaction plus a fixed maximum fee of $60,000 for actual time and materials of the Suboonau/t8nt CL8 for work related to acquisition oSSiSt8nC8 and eminent domain consultation. Up to $4O.0DOofaubCOnSuUani fees will b8 credited against the commissions. RECOMMENDATION Council is being asked to approve the consultant agreement with Heartland LLC in the amount of $80'000 plus 2.5% of each r8o| estate U3OS8CtiOn based on the gnDSS purchase phma at the May 15'2O17 Regular Meeting Consent Agenda. ATTACHMENTS Consultant Rating Sheet Consultant Agreement Exhibit A Scope OfWork Exhibit B Consultant Fee Schedule 4/26/2017 4/12/2017 Final Broker Scoring Summary + Ranking.xlsx Firm Proposal Average Interview Average* Total Average Rank Long Bay /Otak 26 0 26 2 Heartland /CLS 34 0 34 1 New Ventures 24.5 0 24.5 3 *Because committee was unanimous regarding its first- ranked proposer, interviews were not conducted. https:Hgc1- excel.gov.online.offi ce365.us /x /_I ayouts /xl pri ntvi ew.aspx ? &N oAuth =1 & sessionld= 12.a465c258fdd31.A99.1.V25. 10937 %2BM I EH Fxu %2BmofwtbyApn...31 /1 0 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONSULTANT AGREEMENT FOR REAL ESTATE BROKERAGE SERVICES THIS AGREEMENT is entered into between the Qh/ of Tukwila, VVashingbon, hereinafter referred to as "the City", and Heartland LLC, hereinafter referred to as "the Cnnau|tant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant in retained by the City to provide Real Estate Brokerage services in connection with the project titled City of Tukwila Public Safety Plan Property Acquisitions. 2. Scope of Services. The Consultant agrees to perform the aervioeo, identified on Exhibit ''A^ attached hereto, including the provision of all |abor, nnateria|o, equipment and supplies, 3. . This Agreement shall be in full force and effect for a period commencing upon execution and ending 12/31/2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant toproceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement during the term of the Agreement unless an extension of such time is granted in writing by the City. 4. AgencV. City authorizes Consultant to appoint Matt Anderson as City's Designated Broker ("Designated Broker"). This Agreement creates an agency relationship with City and any of Consultant's bpokerS, including any of the Consultant's agents or brokers supervised by Designated Broker, and Designated Broker as City's agent. Nn other brokers affiliated with Firm are agents of Seller, except tothe extent that Conau|tant, in its dioo/etinn, appoints other brokers to act on City's behalf es and when needed. 4. PaVment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement aafollows: A. Payment for the work provided by the Consultant shall be made as provided on ''Exhibit B: Consultant Fee Schedule," attached hereto, provided that the total amount of payment to the Consultant shall not exceed 2.5% of gross pU[Ch@SB price of each property purchased by City pursuant t0 and during the term of the /\gn8HDleOt. B. The Consultant may submit invoices to the City once per month during the progress of the work for partial payment for that portion of the project completed to date by sub consultants previously authorized by the City. Such invoices will be checked by the City and, upon approval thereof, payment ahe\| be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. O. Payment as provided in this section shall be full compensation for work perfornned, services rendenyd, and for all m8teria|o, aupp|ien, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All dooumento, drawinga, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for vvhich they are made is executed or not. The Consultant shall be permitted to retain oopies, including reproducible oop/on, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said doouments, dravvings, specifications or other materials by the City on any project other than the project specified in this Agreement. 0. Compliance with Laws . The Consultant shall, in performing the services contemplated by this Agreennent, faithfully observe and comply with all federal, n<ote' and local |avvG, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its offiners, officia|s, employees and volunteers harmless from any and all o|ainoe, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreennent, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement in subject to RCVV 4.24.115, dlen, in the event of liability for damages arising out of bodily injury to peroons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its offiooro, offinie|s, employees, and volunteers, the Consultant's liability hereunder oh8U be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of innnnunib/ under Industrial Insurance, Title 51 RCVV, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. R. Insurance. The Consultant ohoU procure and maintain for the duration of the Agreement, insurance against claims for injuries arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law orin equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: cA revised : 1-2013 N. � 1. Automobile Liability insurance with a nnininounn combined single |innh for bodily injury and property damage of $1'008.000 per accident. Automobile Liability insurance shall cover all owned, non-ownmd. hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 orosubstitute form providing equivalent liability coverage. If necessary, the policy ahoU be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000'000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG OD 01 and shall cover liability arising from pnemisue, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. Page 2 3. ' coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional LiabilitV with limits no less than $1.00O.000 per claim and $1'000.O0U policy aggregate |inn/L Professional Liability insurance aheU be appropriate tothe Consultant's profession. B. Other |nsummma Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, sa|Anounanoo, or insurance pool coverage maintained by the City shall be exooeo of the Consultant's insurance and shall not bo contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a ounordA`K4. Best rating of not less than A:VII. D. Verification ofCoverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endonaannento, including but not ne0000ah|y limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before oonnnnenoomant of the work. Certificates of coverage and endorsements an required by this section ahe|| be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute e moh*rio| breach of contract, upon which the City nnoy' after giving five business days notice to the Consultant to correct the bnaach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection thenevvith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant ioen independent contractor with respect tothe services provided pursuant tn this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance prognann, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that ho has not employed or retained any company or person, other than n bonafide employee working solely for the Consultant, to solicit or secure this cmntraot, and that he has not paid or agreed to pay any company or penaon, other than a bonafidm employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover' the full amount ofsuch kae. commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Cnnsu|tant, with regard to the work performed byitunder this Aornennnnt, will not discriminate on the grounds of race, re|igion, oreed, oo|or, national oriOin, age, veteran status, sex, sexual orientetion, gender identih/, marital stetun, political uA revised �1-2oo Page 3 affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. Either party may terminate this Agreement by giving 10 days written notice to the other party. In the event of such termination, City shall owe to Consultant any fees earned or expenses incurred up to the date of termination. This shall include full or partial payment of a Commission, as defined herein, to the degree reasonably earned by Consultant prior to the Termination, even if closing on the subject property occurs after Termination of the Agreement. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its reasonable attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Heartland, LLC 1301 First Avenue, Suite 200 Seattle, WA 98101 P: (206) 682 -2500 F: (206) 467 -1429 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No CA revised : 1 -2013 Page 4 i amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 19. Inconsistent Provisions of the attached exhibits, within the exhibits. cx revised : 1a013 . In the event provisions of this Agreement are inconsistent with any the provisions of this Agreement shall supersede those contained Page 5 � � 107—AIVIRM120 CITY OF TUKWILA Allan Ekberg, Mayor City Clerk, Christy O'Flaherty CA revised : 1-2013 CONSULTANT Printed Name: Matt Anderson Title: Principal & Designated Broker Approved astoForm: Office of the City Attorney Page 6 Exhibit A: RFQ & Scope of Services City of REQUEST FOR QUALIFICATIONS REAL ESTATE BROKERAGE SERVICES Issued by: City of Tukwila, Washington 6200 Southcenter Boulevard Tukwila, WA 98188 Contact: Justine Kim, Owner's Representative Telephone (206) 838-3706 justinek@sojsea.com March 8, 2017 RFQ Broker Services Page 1 of 7 11 General Background The City of Tukwila (City) is a municipality in King County in the State of Washington, directly south of the City of Seattle. The City of Tukwila incorporated in 1908, and currently has an estimated population of 20,000. In November 2016, 60% of City of Tukwila voters approved a 20 -year bond as a part of the City's overall Public Safety Plan (PSP). The bond will pay for the replacement of three seismically deficient fire stations, new fire equipment and apparatus, and construction of a justice center to house the Tukwila Police Department and Tukwila Municipal Court. Another aspect of the PSP is the construction of a consolidated City shops facility to replace the existing inefficient and unsafe facilities, which will be paid for by equal parts from the City's General and Enterprise funds. Request The City is seeking the services of a licensed commercial Real Estate Broker (Broker) to provide Real Estate Broker Services for the identification and acquisition of 4 -5 properties to house the new city facilities being built. The required services will consist of assisting City in identifying and acquiring properties that meet the City's requirements for each of the facilities. The selected Broker will be expected to perform the services in accordance with the Scope of Services and in accordance with the requirements of the solicitation. This RFQ solicitation does not in any way obligate City to award a contract or to pay any expense or cost incurred in the preparation and submission of qualifications statement responding to this RFQ. Scope of Services The City will engage a qualified Broker as an independent consultant under a separate contract, for a specified time period and scope of services. The scope of the work for the separate contract shall include, but not limited to, the following: 1. Consult with City's project team as needed to fully understand the property selection criteria and site requirements for each City facility. 2. Provide input to City's project team regarding site selection criteria and geographic parameters. 3. Research appropriate areas of the city, as guided by the project team and approved site selection criteria, for viable real estate acquisitions. a. This will include regular monitoring of listing services to identify potentially appropriate properties that are listed for sale. b. This will also include identifying suitable properties that are not listed for sale, and upon approval from the City, approaching owners on behalf of the City to initiate purchase negotiations. 4. Identify potential properties that appear to meet each facility's needs. 5. Assist City project team in the evaluation, negotiation, and purchase process. a. This will include close coordination and meetings with City's project RFQ Broker Services Page 2 of 7 12 team to discuss suitability of candidate properties. b. This will also include assisting the City in conducting all aspects of due diligence on any contracted properties. c. If this process results in the use of the City's eminent domain authority, the scope of services will include supporting and assisting the City throughout the process, including negotiations and possibly providing written or oral testimony in court. 6. Advise the City on engaging an independent and experienced certified commercial appraiser, who will contract directly with the City to establish fair market values of properties being considered. 7. As requested by City, make oral and visual presentations to City staff, advisory committees, the public, and elected officials. 8. Distribute purchase documents to interested sellers. 9. Provide regular progress reports to City's project team. 10. Serve exclusively as the City's agent on the project. 11. Facilitate all property closings, including engagement of a title company to handle closing documents and recording. Minimum Qualifications The following minimum qualifications are required in order for a Broker to be considered. Respondents should explain how they meet each of the Scope of Service needs and these qualifications: 1. Respondent must be a licensed commercial Real Estate Broker in good standing in the State of Washington. 2. Broker must have a minimum of five (5) years' experience in listing and leasing commercial properties in the Seattle metropolitan area. a. As described in Proposal Contents below, respondents should submit a list of properties listed or acquired in the last 5 years. Experience listing properties within the City of Tukwila is not required, but if you have listed properties within Tukwila, please highlight these transactions in the response. b. Please also highlight any transactions completed on behalf of a public entity. 3. Experience in valuation of commercial, industrial, and institutional land and improvements. 4. Prior work representing a public entity (city, state, county, school district, service district, transit agency, or university). 5. Comprehensive understanding of Washington eminent domain statute, ability to take lead responsibility on behalf of city to ensure compliance with all procedural requirements. 6. Familiarity with projects financed with tax - exempt municipal bonds. 7. Ability to understand the City of Tukwila's zoning regulations and entitlement processes. RFQ Broker Services Page 3 of 7 13 Proposal Contents: Responses should include the following information and arrange the document in the following format: 1. Cover Letter, signed by an authorized representative of the firm. 2. Firm Profile and Qualifications: a. List of key team members who will potentially work on this engagement and their respective roles associated with this project. b. Provide current resumes, including the following for each Broker or agent that the respondent intends to include on its team. i. Description of each team member's qualifications to provide real estate advisory services, with specific numbered responses to each of the minimum qualifications listed above. c. Description of firm's experience representing public agencies and experience with tax - exempt bonds and eminent domain. d. Brief overview of the firm's philosophy and approach to property selection and the firm's approach to working with clients. 3. Firm Experience a. Provide a summary of recent (last 5 years) industrial, institutional, and commercial real estate transactions completed by the team (or individual members of the team) including: i. Brief description of vacant land or existing building transactions, including industrial, institutional, or commercial sales or acquisitions. For each RFQ Broker Services 14 transaction, please provide the following information: 1. Size of parcels and improvements, location, zoning, and transaction date. 2. Describe the degree to which the firm facilitated due diligence activities for the client. Identify any transactions conducted for a public agency client, and any transactions involving the use of tax - exempt bonds or eminent domain. 4. Identify any transactions located within the municipal boundaries of Tukwila. ii. Describe strategies utilized by the firm for identifying suitable properties, either vacant land or existing buildings. iii. References: Provide a listing of a minimum of four former or current client references for commercial real estate representation, including at least two public agencies, for which the firm has provided similar services to those proposed herein. Include, at a minimum: 1. Client Name 2. Client Contact Person and Title 3. Client Contact Person's email address and phone number 4. Brief description of the scope of services provided and dates services were provided. Page 4 of 7 4. Proposed fees for services as described in "Scope of Services" listed in this RFQ. a. Please note all assumptions that form the basis of the fees, and describe the method for calculating the fees. b. If any fees are commission based, please note which services are covered by the commission. c. For non - commission based fees, please attach a schedule of hourly rates or proposed billing approach and estimated total fee. The City requests that the firm limit its expression of qualifications to fifteen (15) typewritten pages, excluding the cover page, table of contents and the required attachments. The statement of qualifications should take the form of a bound 8 %Z inch report with a table of contents and all pages numbered in sequence. Submittal Requirements Please submit any and all questions in writing to Justine Kim by the time and date specified below, using this email address: Jusinel< @SOJSEA.com. Any substantive clarifications requested by one Respondent will be shared with all known potential Respondents. The deadline for submitting clarification questions is 5:00 pm Pacific, March 17, 2017. Questions and answers will be sent by email to all respondents by 5:00 pm on March 24, 2017. Interested firms shall submit original and one (1) hard copy and one (1) electronic copy of the Broker's Statement of Qualifications to the below address no later than 4:00 pm on March 31, 2017 to be considered. Faxed and /or late submittals will not be considered. ATTN: Justine Kim Shiels Obletz Johnsen, Inc. 800 Fifth Ave, #4130 Seattle WA 98104 RE: Tukwila Real Estate Broker Services RFQ Approximate Selection Timeline Request for Qualifications Issued March 8, 2017 Questions Due: March 17, 2017 Responses to Questions Due: March 24, 2017 Proposals Due: March 31, 2017 Interviews (if deemed necessary) Week of April 10, 2017 Selection April 17, 2017 RFQ Broker Services Page 5 of 7 15 Evaluation Criteria Each proposal will be independently analyzed by members of an evaluation team comprised of City's project team. The evaluation team may choose to interview top firms. Factors to be used in evaluating the proposals will include, but are not limited to: 1. Firm's experience and demonstrated ability to provide the requested services. 2. Qualifications, skills, and applicable experience of firm's team members. ]. Proposed fees for services. 4. Quality and content ofresponse. 5. Experience in working with similar organizations on similar projects. 6. References. City Reservation of Rights City reserves the right to reject any or all proposals, to waive any informality in the RF8 process, or to terminate the RF[} process at any time, if deemed by City to be in the organization's best interest. J. City reserves the right nottnavvardacontnactpursuanttothisRFQ 3. City reserves the right tuterminate a contract awarded pursuant to this RF[}at any time for convenience upon 10 days written notice to the selected consultant. 4. City reserves the right to retain all proposals submitted and not permit withdrawal of proposals for a period of 60 days subsequent tothe deadline for receiving proposals. 5. City reserves the right to negotiate fees proposed by bidders pursuant to this RF(}. 6. City reserves the right to reject and not consider any proposal that does not meet the requirements of this RF[, including but not limited to responses that are late, incomplete, nr that offer alternate or non-requested services. 7. City shall have no obligation to compensate any Respondent to this RFQ for any costs incurred in responding tothis RF(l. 8. City reserves the right to, at any time during the RF[}or contract process, prohibit any further participation by bidder or Respondent or reject any proposal submitted that does not conform to any of the qualifications and services required detailed herein. 9. City reserves the right to terminate the engagement at any time if City learns or determines that respondent's activities, investments, or property ownership constitute conflict ofinterest. RFQ Broker Services Page 6 of 7 CITY OF TUKWILA CONTACT INFORMATION FORM FOR QUALIFICATION FOR REAL ESTATE BROKER SERVICES PROPOSER NAME: EIN#: ADDRESS: PHONE NUMBER: FAX NUMBER: COMPANY CONTACT: EMAIL ADDRESS: AUTHORIZED SIGNATURE: THIS PAGE MUST BE SIGNED BY A PERSON AUTHORIZED TO ACT FOR THE COMPANY IN HIS/HER OWN NAME. RFQ Broker Services Page 7 of 7 17 im CONSULTANT FEE SCHEDULE Fees paid by the City of Tukwila, Washington (City) to Heartland LLC (Consultant) pursuant to the Consultant Agreement for Real Estate Brokerage Servicws, executed on K8my___ 2817, shall bagoverned by the following provisions: COMPENSATION. In consideration of the oen/ioee to be rendered by Conou|tent. City agrees to pay Consultant as follows: 1. Commission: 2.5%of the gross purchase price of each property purchased during the term of the Agreement, payable at closing. a. The Commission shall be payable at closing on any property unwhich City shall, during the term of this Aorooment, enter into a written purchase or option to purchase a property located in the City of Tukwila, Washington, so long as such property is consistent with the operational objectives outlined in Exhibit A. and approved in writing by City nr City's representative for evaluation or acquisition by Consultant. b. In the event owner of all or portions of the properties targeted for purchase under this engagement list its property for sale with a broker, and Consultant receives part of the listing broker's commission payable by the nwner, then the Commission payable by City under this Agreement shall be reduced by the amount of commission Consultant receives from nwner(s)'u listing broker. 2. Sub Consultant (Contract Land Staff) Fees: Sub consultant fees will be billed monthly to City by Consultant without markup and paid monthly by City. Fees will be billed on a time and materials basis per the hourly rates below. Up to $40,000 of sub consultant fees will be credited against the Commissions paid to Consultant on a prorated basis as closings occur. Sub consultant fees shall not exceed $60,000 unless previously authorized by City in a. Contract Land Staff (Sub consultant) Hourly Rates: Contract Land Staff, ILLC 2017 Schedule of Hourly Rates Sr. Vice President $175.00 per hour Project Director/Supervisor $160.00 per hour Project Manager Acquisition/Negotiation $155.00 per hour Project Manager — Relocation $140.00 per hour Sr. Right of Way Agent $120.00 per hour Administrative Land Specialist $80.00 per hour Travel reimbursed at standard govt. approved rates Per mile Other Travel Expenses As Agreed Sub-consultant rates vary by task and project As negotiated Consultant Fee Schedule b. Contract Land Staff (Sub consultant) Fee Provisions: Consultant Fee Schedule CONTRACT LAND STAFF, LUC considers photocopying, UrstC|eanD0st000. telephone, facsimile and cellular communication charges 000normal component of its overhead. These charges are included in the stated hourly rates. Out-of-pocket expenses including travel and lodging, outside exhibit preparadiun, requested overnight courier or registered and/or certified mail (return receipt requested) charges and specialty reproduction (unless otherwise specified) are in addition to the contract amount and will bn charged at cost plus ten percent (+10%). Subcontracted services, other than those listed above, will be invoiced ot cost plus ten percent /+1096>. In the event CONTRACT LAND STAFF, LLCia required bz perform any act in relation to litigation arising out of any project vvbhUlaC|ient(forexannp|e. expert consulting, responding to a complaint, or proceeding with discovery and tria|). such services are not part of this contract, nor are they part of Contract Land Staff's normal fees. If required, these types of services will be invoiced at two times (2x) current regular hourly /ateo, at the time of service. iii. |n the event this contract extends twelve (12) months beyond the initial date of execution, the hourly rates and any remaining amount in the contract shall be adjusted upwardly by five percent (5%) per annum, compounded annually, on the anniversary date nf this contract. iv. Written communication services in other languages would boonadditional cost and would ba billed separately based on quoted hourly rates bv independent translation services. v. CONTRACT LAND STAFF, LLC may submit monthly invoices for the professional services rendered based nn the hourly rate schedule provided above. Substantial changes in the required scope of work may result inthe revision of the proposed fees. City of Tukwila Allan Ekberg, Mayor TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: April 26, 2017 SUBJECT: Public Safety Plan Program Management Quality Assurance Consultant ISSUE The City Council has requested the services of a Program Management Quality Assurance Consultant (PMQA) associated with the Public Safety Plan to report directly to the City Council. The Public Safety Committee previously reviewed draft content for the Request for qualifications (RFQ) to recruit potential candidates for this role, and staff is now seeking Committee and Council's consensus on the draft RFQ attached, as well as the proposed process to select the final consultant. BACKGROUND The attached draft RFQ is in line with the discussion at the April 3, 2017 Public Safety Committee meeting where members reviewed a memo from Shiels Obletz Johnsen with the basic outline of the RFQ. Assuming the Committee and full Council agrees with the draft RFQ, staff suggests the following timeline: May 10 — Issue RFQ (assuming consensus achieved at May 7 COW meeting) May 24 — Proposals due Week of May 29 — Interviews June 2 — Selection Given that this consultant will report directly to the Council, it will be important to have Councilmembers involved in the selection process. Members of the Public Safety Committee are a natural fit for this, and staff recommends that they, along with myself and Bob Giberson, serve on the interview panel. Further, we propose that prior to the interviews, Laurel Humphrey, Bob Giberson and myself score all of the responses and the top three would then move to the interview round. RECOMMENDATION The Committee is asked to provide any feedback or edits to the attached RFQ, which will be forwarded to the May 8 Committee of the Whole for consensus. In addition, the Committee is asked to approve the timeline and selection process outlined above. Staff would also seek consensus on these at the next Committee of the Whole meeting. ATTACHMENTS Draft RFQ 21 22 City of TUKWILA Issued by: City of Tukwila, Washington 6200 Southcenter Boulevard Tukwila, WA 98188 Contact: Laurel Humphrey, Legislative Analyst Telephone (206) 433 -8993 Laurel. Humphrey @TukwilaWa.gov May 10, 2017 Pagel of 7 23 General Background The City of Tukwila (City) is 3 municipality in King County in the State of Washington, directly south of the City of Seattle. The City of Tukwila incorporated in I908, and currently has an estimated population O[2O,OOO. |n November ZO16i6OY6Of City Of Tukwila voters approved a2U-vear bond as a part Of the City's overall Public Safety Plan (PSP). The bond will pay for the replacement of three seismically deficient fire stations, new fire equipment and apparatus, and construction of justice center to house the Tukwila PO|iCp Department and Tukwila Municipal Court. Another aspect nfthe PSP is the construction of a consolidated City shops facility to replace the existing inefficient and unsafe facilities, which will be paid for byequal parts from the City's General and Enterprise funds. Request The City is seeking the services of an individual or firm to provide Program Management Quality Assurance Consultant Services to oversee the City's overall Public Safety Plan. The required services will be direct to Tukwila City Council. The selected consultant or firm will be expected to perform the services in accordance with the Scope of Services and in accordance with the requirements of the solicitation. This RF[}solicitation does not in any way obligate City to avvan1 a contract or to pay any expense or cost incurred in the preparation and submission of qualifications statement responding to this RFCL Scope of Services The City will engage a qualified individual orfirm as an independent consultant under a separate contract, for a specified time period and scope of services. The scope of the work for the separate contract shall include, but not limited to, the following: L Review and comment on overall project budgets, schedule and delivery strategy. 2. Monthly review of budget, schedule and progress of all projects. 3. Monthly meeting with the Executive Project Management team to asS835 progress, advise and strategize. 4. Quarterly reporting and presentation of review of budget and schedule status at council 5, The Overall program delivery COnop|ptiOn i5 estimated to be within the next four to five years (see attached preliminary program delivery schedule). Page 2 of 7 G. The City of Tukwila has contracted with Shiels Obletz Johnsen for Owner's Representative / Project K4anagenlentServiC23fOrtheprO0r8nnnoing,d2Signandconstructionofthepub|iC safety projects. Minimum Qualifications The following nnininnunn qualifications are required in order for an individual or firm to be considered. Respondents should explain how they meet each of the Scope Of Service needs and these qualifications: l. K4ininnurn 25 years of experience in public works architectural / building project development from design through construction, in management and oversight capacity. 2. Extensive experience with reporting role to public board, committees, councils and equivalent stakeholders. 3. Experience successfully completing delivery of multiple public project programs with delivery over 5+ years nf program duration. 4. Expert in utilizing multiple delivery and contracting methods including but not limited to Design Bid Build, GC/CM and Energy Services Companies /ES[O\. Proposal Contents: Responses should include the following information and arrange the document in the following format: ]. Cover Letter, signed h« the proposer /consultant. 2. Profile and Qualifications: a. Provide a current resume, including the following i Description of the consultant's qualifications to provide Project Management Quality Assurance services, with specific numbered responses to each of the minimum qualifications listed above. b. Description of past experience working for or representing public agencies and non- profit organizations or similar entities. c. Brief overview of the consultant's philosophy and approach to oversight role Of Project Management Quality Assurance. 5. Past Experience a. Provide a summary Ufrecent (last 5 years) list of completed projects where you engaged in the oversight capacity. b. References: Provide a listing of J minimum of four former or current client references for your performance on projects including the following information: l. Client Name Page 3 of 7 Z. Client Contact Person and Title 5. Client Contact Person's email address and phone number 4. Brief description of the scope and dates of services provided. The City requests that the firm limit its expression of qualifications to five (5) typewritten pages, excluding the cover page, table of contents and the required attachments. The statement Of qualifications should take the form of a bound 8 Y2 inch report with a table of contents and all pages numbered insequence. Submittal Requirements Please submit any and all questions in writing to Laurel Humphrey by the time and date specified below, using this email address: Laure|.Hunnphrey@Tukvvi|aVVa.Qov. Any substantive clarifications requested by one Respondent will be shared with all known potential Respondents. The deadline for submitting clarification questions is5:OOpno Pacific, May 18, 20I7. Questions and answers will be sent by email to all respondents by5:O0pnn on May l9,2OI7. Interested firms shall submit original andone(l)hardcopy8ndOne(I)electroniccmpyOfthe Program Management Quality Assurance Consultant's Statement of Qualifications to the below address no later than 4:00 pm on May 24, 2017 to be considered. Faxed and/or late submittals will not beconsidered. ATTN: Laurel Humphrey City mfTukwila G208SouthcenterBoulevard Tukwila, WA 98188 RE: Program Management Quality Assurance Consultant Services RFQ Approximate Selection Timeline Request for Qualifications Issued May 10, 2017 Questions Due: May 18 2017 Responses to Questions Due: May 19, 2017 Proposals Due: May 24, 2017 Interviews (if deemed necessary) Week of 29, 2017 Selection June 2, 2017 Evaluation Criteria Each proposal will be independently analyzed by members of an evaluation team comprised Of Page 4 of 7 City's project team. The evaluation team may choose to interview top firms. Factors to be used in evaluating the proposals will include, but are not limited to: 1. Individual or firm's experience and demonstrated ability 10 provide the requested services. 2. Qualifications, skills, and applicable experience of individual or firm's proposed member. 3. Quality and content of response. 4. Experience in working with similar organizations on similar projects. 5. References. City Reservation of Rights l. City reserves the right to reject any Orall proposals, to waive any informality in the RF[} process, or to terminate the RFC}process at any time, if deemed by City to be in the organization's best interest. 3. City reserves the right not to award a contract pursuant tothis RF[i 3. City reserves the right to terminate a contract awarded pursuant to this RFQ at any time for convenience upon 1O days written notice to the selected consultant. 4. City reserves the right to retain all proposals submitted and not permit withdrawal of proposals for a period of 60 days subsequent to the deadline for receiving proposals. 5. City reserves the right to negotiate fees proposed by bidders pursuant 1othis RFCl 6. City reserves the right to reject and not consider any proposal that does not meet the requirements Of this RF[l including but not limited to responses that are late, incomplete, or that offer alternate or non-requested services. 7. City shall have no obligation to compensate any Respondent t0 this RF[}for any Costs incurred in responding tOthis RF{l D. City reserves the right to, at any time during the RF[}or contract process, prohibit any further participation by bidder or Respondent or reject any proposal submitted that does not conform to any of the qualifications and services required detailed herein. 9. City reserves the right to terminate the engagement at any time if City learns or determines that respondent's activities, investments, or property ownership constitute a conflict of interest. Page 5o[7 CITY OF TUKWILA CONTACT INFORMATION FORM QUALIFICATION FOR PROGRAM MANAGEMENT QUALITY ASSURANCE CONSULTANT SERVICES PROPOSER NAME: EIN#: PHONE NUMBER: COMPANY CONTACT: EMAIL ADDRESS: AUTHORIZED SIGNATURE: THIS PAGE MUST BE SIGNED BY A PERSON AUTHORIZED TO ACT FOR THE COMPANY IN HIS/HER OWN NAME. Page 6 of 7 m City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: April 19, 2017 SUBJECT: Public Safety Plan Siting Advisory Committee ISSUE The City has created the Public Safety Plan Siting Advisory Committee. The Committee is being asked to select three people to sit on the Committee and review the Mayor's selection. BACKGROUND The City created the Siting Advisory Committee charged with the following responsibilities: • Meet regularly to review outreach efforts, provide advice on strategies and tactics for outreach, and key audiences. • Participate in public outreach efforts such as town hall meetings, review feedback generated by the community and verify that major themes are being incorporated into siting decisions and facility plans. • Provide City staff with feedback about the siting process and outcomes. • Provide City staff with outreach advice, such as reviewing materials and identifying other groups to contact. • Review potential sites and provide feedback. Applications were solicited from the public throughout the month of March. Staff used various means to communicate the opportunity to serve, including social media, the Tukwila Reporter, TukwilaWa.gov and other means. Further, the application was extended for two weeks to April 14, 2017 to try to solicit a business representative which, according to the charter agreed to by Council consensus, is the Mayor's appointee. Unfortunately, no business representatives stepped forward to serve, even though direct solicitations were made to various local businesses and organizations. However, 10 applications from residents were received. Staff recommends that the City move forward with the appointing the Siting Advisory Committee without a business representative. Given the Public Safety Plan's timeline, siting decisions are on the near-term horizon and the City will benefit from this Committee being seated and fully briefed on the overall Plan. Should the Committee and Council agree with this, the Mayor selects William Gillespie as his appointment to the Siting Advisory Committee. RECOMMENDATION Select three individuals to appoint to the Committee and forward for consideration to the May 8, 2017 Committee of the Whole and subsequent May 15, 2017 Regular Meeting for approval. ATTACHMENTS Committee Applications We, 30 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 C E I V E D MAR 2 bi 2017 RECEIVED G F T U K`W "I"Y CL E R K Email: BoaEdsComm§2tgj W-ebsite: www.tukwilaw Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: 3/20/17 NAME:Jones Last ADDRESS Street Kenneth First Tukwila City MAILING ADDRESS (if different): HOME PHONE: CELUMOBILE PHONE: EMPLOYER: E-MAIL --- A An Please check all that apply to you within the City of Tukwila limits: 0 Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning BOARDS & COMMITTEES-. ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax E] Other/Special Committee: Public Safety Plan Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes R] No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime El Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: E)Yes ❑ No TERM EXPIRES: 31 IZ- Nemeth, Jones BOARDS /COMMISSIONS APPLICATION FOR APPOINTMENT' rroressionauLmmmunMY ACtIVIV98 service I hold the position of Financial Secretary at the Knights of Columbus council 11253 at St. Thomas parish. The Knights are a Catholic fraternal charitable organization. I'm also a member of the Tukwila Emergency Communications Team, which provides emergency communications to support the continuity of government in times of disaster. I'm an alumnus of Tukwila Community Emergency Response Team (CERT) team training cycle 8. I'm the president of the board of directors for the Canyon Estates Condominium Association (CECA) on 65th Ave South near South 153rd St. We govern 168 condo Hobblesfinterests: rn an active Amateur Radio Operator (aka Ham Radio) holding callsign K133JA since the mid-seventies. have an avid interest in all things electronic and radio/communications-related. As a volunteer instructor )r the Amateur Radio Emergency Service I have taught over two hundred other Ham Radio volunteers n various aspects of emergency communications and self-safety planning for disaster. spent several years overseas teaching conversational English to Chinese students at the niddle-school ) college-age levels. Qualifications as related to this position: a resident of the city, I have an interest in the survival of our society, and in the infrastructure that iports it. I believe every citizen should have such an interest. I am a Viet Nam era veteran. !�' Digitally signed by Kenneth F. Jones Kenneth F. Jones Date: 2017.03.20 17:27:05 -OT00' 3/20/2017 Applicant's Signature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. 32 City of Tukwill Tukwila City Hall Email: BoardsQomM§@jgkwilawa.gov 6200 Southcenter Blvd Website: www.tuk%vi1aw@.qov Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: March 15, 2017 NAME: Bookless Last ADDRESS:•�� Street Tod First Tukwila City MAILING ADDRESS (if different): NOME PHONE CELUMOBILE PHONE EMPLOYER: Tomitribe E-MAI 11,111" Please check all that apply to you within the City of Tukwila limits: (21 Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning BOARDS & COMMITTEES: - ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax El Other/Special Committee: Public Safety Plan Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes 0 No If 'yes', please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: 171 Yes ❑ No TERM EXPIRES: 33 km 34 Bookless BOARDSICOMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): 13oy Scouts - I am the Aquilla District Order of the Arrow (Boy Scouts Honor Society) Advisor, and an Assistant Scout Master in Troop 398. 1 am also a member of the Puget Sound Chapter of the Project Management Institute nd the Puget Sound Chapter of Mensa. Hobbles/interests: Qualifications as related to this position: have 20+ years of experience in Project Management which includes gathering requirements and ommunicating status. I am also a certified Project Management Professional. ive been a home owner in Tukwila since 2001 and I have had to dial 911 from time to time. My ,erience with emergency services has always been very positive and I would like to help ensure that build modem facilities that will meet the needs of the community for years to come. Applicant's Signature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. oY�.. City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 RECEIVED Email: Board sComm sQtu kwilawa.q o Website: www.tukwilawa.gov Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: 4/14/2017 NAME: Johnson Last ADDRESS Street MAILING ADDRESS (if different): HOME PHONE: EMPLOYER: Garvey Schubert Barer Elizabeth First Tukwila city CELUMOBILE H L" Please check all that apply to you within the City of Tukwila limits: (2) Resident ❑ Business Owner/Representative 0 School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning BOARDS & COMMITTEES: ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax 0 Other/Special Committee: Public Safety Plan Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes 0 No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: ❑ Yes ❑ No TERM EXPIRES: 35 Elizabeth Johnson BOARDS /COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): Girls on the Run of Puget Sound - Volunteer Coach & Running Buddy: I have volunteered as a Coach and Running Buddy in all three Tukwila elementary schools. As a coach I led a dozen girls through a 10 -week youth-development program culminating in an exciting 5K run. Washington State Wellesley Club - Board Member: I have served on the board of my local college alumnae group in multiple capacities including Secretary, Spring Auction Chair, and E-Communications Coordinator. I am currently serving as the Service Chair, organizing a wide variety of volunteer events in which club members can Hobbles/interests: I am an avid baker and triathlete. Qualifications as related to this position: The City of Tukwila is In an exciting position following the November 8, 2016 General Election to address some serious concerns with existing city facilities. As a Tukwila resident, I value the City's first responders and other vital maintenance services. Earthquakes and other natural disasters pose a real threat to our region and Tukwila's physical infrastructure will play a key role In the City's ability to cope with these threats in the future. While the City's voters have provided this tremendous opportunity to upgrade key facilities, the process of evaluating how to implement the necessary changes is certainly I am interested in serving my community as a member of the Public Safety Plan Siting Advisory Committee. As a resident of Tukwila for the past five years, I have been involved in the community and developed relationships with a wide variety of individuals with interests at stake in this project. As the dw� by Mt*h K � KOYWM 1, w ­J-*J&�29r� V3 Elizabeth H. Johnson D" bib.: 20T."11 13MM 47W Applicant's Signature 04/14/2017 Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. 36 03/24/2017 FRI 11:32 FAX I& City of Tukwila RECEIVED IM002/006 Tukwila City Had Email: ,Bgards mms ukwilawa, ov 6200 Southcenter Blvd Website: wwwAukwilawam Tukwila, WA 98188 Phone: (206) 4331800 Fax: (206) 433.1833 Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Appllcards may attach a cover letter and/or a resume totaling no more than three pages. DATE: March 23, 2017 NAME: Wyble Jr. Last ADDRESS Street MAILING HOME PHONE: EMPLOYER: Comcast David W First MA. Tukwila 98168 City Zip +T e 1'G7 -l1q� Please check ail that apply to you within the City of Tukwila limits: O Resident ❑ Business Owner /Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check al that apply): COMMISSIONS: ❑ Arts 0 Civil Service ❑ Equity & Diversity M Parks Q Planning BOARDS & COMMITTEES: p Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax El Other /Speclal Committee: Public Safety Plan Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes El No If "yes ", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime © Evenings Please contact me regarding other City of Tukwila volunteer opportunities (chadc box): Q FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: ❑ Yes[] No TERM EXPUMS. 37 03/24/2017 FRI 11:33 FAX IM003 /006 David Wybie Jr. a0A"S[COMMISSIONS APPLICATION FOR APPOINTMENT Professions) /Community Activltles organizations, clubs, service groups, ate): Comcast Veterans Network Comcast Seattle Safety Committee Comcast Disaster Recovery Team Master Mason Greenwood Lodge #253 Master Mason Ark Lodge #129 Hobbles/Interests: grown veggias games, Movies, Music around the parks with my dog sing for Child's Play and Extra -Life Qualifications as related to this position: am the safety coorldnator for my team. This entails running the safety training portion of our wr neeting. I also do random safety checks of technicians In the field to make sure all policies and vocedures are followed according to OSHA, WISHA, DOSH, and Comcast Safety Standards. Dean a resident of Tukwila for several years and own my home, so I'm invested in the future or our Both, my wife and I, love it and want to make sure we continue to have the same or better level of sort from safety agencies. le I have limited experience, I feel I have a lot to bring and the pession to watch our city continue to App Dent's Signature I /,IV -// 7 - Date Note: upon submission, all mtormaUon on IOfonn becomes public record. For further datl8eabon mgerding We application or more InfomWfich ma"na the boards or c�isslons, please call (206) 4931800, : City of TAM Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 ,,7ECEIVED 7 Email: BoardsComms(@tukwilawa.gov Website: www.tukwilawa.-gov Application for Appointment I BOARDS AND COMMISSIOK�* Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resu 0 totaling no more than three pages. DATE: 0 _312 771 NAME: P2 d i-) '(V—, �e — 13, Last Firs y M. 1. ADI MA HO EM PIG ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF If "yes", please list: C-6 P AVAILABLE TO ATTEND MEETINGS: BOARDS & COMMITTEES: ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax I �& -61 pl6i�q s '- E BOARDS OR COMMISSIONS? ii Yes ❑ No e [3 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: AppoiwrED: ❑ Yes ❑ No TERM EXPIRES: 39 BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, ate): I Hobbles/interests: Qualifications as related to this position: �C<f) A0 VT rl`ant's 84dnature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. nil AVAILABLE TO ATTEND MEETINGS: ❑ Daytime k ❑ Evenings Pk"e=Contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: ❑ Yes ❑ No TERM EXPIRES: Professional/Community Activities (organizations, clubs, service groups, etc): > K-12 Higher Education Highline School District 1960-73, State Superintendent of Public Instruction 1973-92 City University 1992- 2006 > King County Water District 125 Commissioner 2003- present... WA Assn Sewer/ Water Districts 2003 — present & Board member 2011-present ...American Water Works Assn /PNW Section > COT Strategic Planning Committee-2012-13 > COT COPCAB 2009-present > COT CERT training -1' class > COT TPD Citizens Police Academy > COT Facilities Needs Assessment & Facilities Study 2013-14 > Museum of Flight Educational Leaders Advisory Committee > South Central (Tukwila) SD Vision 2000 Committee 1989-91 )> Alumni Organizations- * West Seattle HS Monogram Club * UW Big W Club * Phi Gamma Delta Grad Chapter * Glacier High School Alumni Assn. * USNavy PNW Patrol Squadron Reunions00000000000000000000000000000000 0000000000 177, r e 4;e -e 1w P, 6 < Hobbies /Interests: > GrandKids-12 Grand & 3 Great Grands > Follow Huskies FB & BB, Mariners & Seahawks > Maintaining contact w/ former students, faculty, teammates... through above orgs. > Pacific Northwest Football Officials Assn. 1965-99 > Puget Sound Senior Men's Baseball League 1992-99 w/ 3 Sons > Reading Boards & Commissions Application for Appointment Page 2 I, f 42 RECEIVED City of Tukwila 7u,';wila City Hall Email: goardsCommjjQtuJSMdIawa,aov 6200 Southcenter Blvd Websfte: www,tulkwilawa.goy Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: 3/Z8/2017 AP, NAME. Mann Last ADDRESS �„ Street MAILING HOME PHONE EMPLOYER: RE/MAX Eastside Sharon First Tukwila CRY E6 1114 M [•11• 1 .. Please check all that apply to you within the City of Tukwila limits: (2) Resident ❑ Business Owner /Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check au that apply} COMMISSIONS' ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning BOARDS & COMMITTEES: ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax 0 Other /Special Committee: Public Safety Plan Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes ❑ No If "yes ", Please list: Current Planning Commission AVAILABLE TO ATTEND MEETINGS: 0 Daytime El Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY :USE 'ONLY: iwrER0EWoATE:, APPOINTED: 171 Yes ❑ No TERM EXPIRES: 43 Sharon Mann BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT ProfesslonaUCommunity Activfties (organlzadons, clubs, service groups, etc): Soroptimist Intemational Skiing, LandscapingNard, Crafts nomal d- utinnsa as mlatAd to this nosltion: Long time resident of Tukwila, 40 years of Real Estate in Sales and Land Development an Construction, understanding of building codes, land surveys, reading of blueprints I am looking to help the committee, the councli, the Mayors office and citizens take this opportunity to do it right. To take the needs of the community and for the committee to try to satisfy those needs to the very best outcome. 3/28/2017 Date Note: Upon submission, all information on this form becomes public record, For further dariflcallon regarding this appllcallon or more Information regarding the boards or commissions, please call (208) 433.1800. ii (§) City of Tukwila RECEIVED Tukwila City Hag Email: BoardsCommsetAwilawa-go 6200 Southcenter Blvd Website: www.tukwilawa.gov Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: 4/3/2017 NAME: Miller Last Steven First E M.I. ADDRES Tukwila 98168 Street CRY Zip MAILING ADDRESS (if different): HOME PHONE: CELL/MOBILE PHONE: EMPLOYER:CitY of Renton E-MAIL Please check all that apply to you within the City of Tukwila limits: A Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check d that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning BOARDS & COMMITTEES: ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax Other /special committee:.Public Safety Plan Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? W YesD No If 'yes', please list Library Advisory Board, Tukwila Emergency Communications Team AVAILABLE TO ATTEND MEETINGS: ❑ Daytime i(Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: 0 Yes ❑ No TERM EXPIRES: F, R Professional/Community Activities BOARDSICOMMISSIONS APPLICATION FOR APPOINTMENT service Tukwila Emergency Communications Team since 2016 CERT Volunteer - gained my CERT via Tukwila Emergency Management in 2016 Renton Fish and Game - member since 2008 Also Wunting Mkin and exploring the great state of Washington. Found Camp Grille just the other day for example! Don't forget Ham Radio! Earned my Technician License In 2015. Joined the TEC Team that same year. Earned my General License in 2015. Participated in Field Day and Touch a Truck with the TEC Team in 2016 Participated in Cascadia Rising exercise with TEC Team in 2016 1 come from a long line of DlYers am always trying to fix my own stuff - you don't really Did I say Fishing? Qualifications as related to this trfflon to'detail a heck of lot of tenacity from my precious ancestors and am very grateful for it problem solver AppllranViii blgiiiature - 4f-I (�L Date Note: Upon submission, all hformallon on this form becomes Public record, For further clartlication regarding this apPlitgon or more Information regarding the boards or commissions, please call (206) 433-1800. M. it you can't (1) City of TAM i Tukwila City Hall 6200 Southeenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 RECEIVED Email: BoardsComms@tukwilawa.-gov Website: www.tukwilawa.-go Application for Appointment BOARDS AND COMMISSIONS Pleas,3 complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: NAME. Wilson Last ADDRESS'-■ Street MAILING ADDRESS (if different): HOME PHONE. EMPLOYER: City of Seattle Kathleen First Tukwila city CELUMOBILE PHONE: E-MAIL I LE Please check all that apply to you within the City of Tukwila limits: 0 Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (Check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning BOARDS & COMMITTEES: ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax 0 Other/Special Committee: Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes El No If "yes", please AVAILABLE TO ATTEND MEETINGS: ❑ Daytime El Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: ❑ Yes ❑ No TERM EXPIRES: EYA F. M 5reenn-,X91giMj Member, Tukwila Emergency Communication Team, served 3 terms on Board of Directors Consistently volunteer for Seattle Department of Construction & Inspections community outreach events a�= M Community involvement, baking, gardening, reading, visiting children - & (none live in this area), leaming now things —4-wauons as reiatea to tnis I have been a Site Development Inspector for the city of Seattle, Department of Construction and Inspections for the last 17 years, I am the second step in the permitting process. I provide the first section of a comprehensive, site- and project- specific assessment This report is forwarded to all City reviewers who would have some involvement in the project. This includes Land Use planners and structural, geotechnical, and drainage reviewers for my department. It is also routed to Seattle Public Utilities; Seattle Department of Transportation; Seattle City Light the Fire Marshal; and Seattle Department of Neighborhoods, as appropriate. The assessment informs the applicants of all issues that must be addressed in their plans before we will be accepted for review. I photograph the site thoroughly. My photos must anticipate questions or concerns any of the above-mentioned reviewers may have. My husband and I moved our family to Tukwila 17 years ago. He was raised on a family-owned ranch in southern Oregon. I grew up in the house my mother grew up in, in Seattle. We both cherish Tukwila's small town atmosphere, and appreciate Tukwila's big city conveniences. I understand the needs of all of our communities - residential, commercial, and industrial. I also understand our City government responsibility to all of these communities. I hold a Bachelor of Science in Civil Engineering, a graduate certificate In Global Trade and Transportation Logistics, a Master of Science in Civil Engineering, and a Master of Strategic Planning for ILI 3/30117 Date Note: Upon submission, all informaton on this form becomes public record. For fuMer clarification regarding this application or more Information regarding the boards or commissions, please call (206) 433-1800. W City of Tukwila q4 4 Tukwila City Hall 6200 Southeenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 imm 'i Email: Board sCommsatu kwilawa.gov Website: www.tukyAlawa.gov Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: 3 , 3 (1 - 17 NAME: :Z� as (1-15 YN / Lt ADDRESS MAILIN C�Cky-�e 5 First City R^ M.I. Upy MIN 41� Please check all that apply to you within the City of Tukwila limits: Resident 4!r Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning A Other/Special A C- BOARDS & COMMITTEES: ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax ,I '11�) Advi COMM HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes, No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: bDaytime LO Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: ❑ Yes ❑ No TERM EXPIRES: we BOARDS /COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): Hobbles /Interests: n - - ��'S!q r, C. c,cr v�QYt'_ o rr►QVt�'• b l�f �.rDur f�'0Srr�� Qualifications as related to this position: Applicant's Signature led '4�e. 471 1f p i^v c e.S S -Tar o v� - C ��Y J yr yeCcrS 6/17 Oa e Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433 -1600. 50 (i) City of Tukwila RECEIVED Tukwila City Hall Email: BoardsCommst@tukwilawa.gov 6200 Southcenter Blvd Websile: www.tukwilawa.go Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: 4/14/2017 NAME: Gillispie Last ADDRE'* =_ ree MAILING ADDRESS (if William First Tukwila city A zu HOME PHONE: CELL/MOBILE PHONE EMPLOYER: Riverton Electrical Services LLC E-MAIL: Please check all that apply to you within the City of Tukwila limits: (a Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning BOARDS & COMMITTEES: ❑ Community Police Advisory ❑ Human Services ❑ Library ❑ Lodging Tax [2] Other/Special Committee: Public Safety Plan Siting Advisory Committee HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes El No If "yes ", please list: AVAILABLE TO ATTEND MEETINGS: El Daytime El Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): El FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: ❑ Yes ❑ No TERM EXPIRES: 51 William Gillispie BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): Local Electrical Contractor, Tukwila Elementary PTA Hobbleslinterests: Qualifications as related to this position: Resident of Tukwila for 30 years. Experience with general construction industry. Applicants Signature 4/14/2107 Date Note: 'Jpon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433 -1800. 52 City of Tukwila Allan Ekberg, Mayor TO: Public Safety Committee FROM: Jack Pace, DCD Director BY: Nora Gierloff, Deputy DCD Director CC: Mayor Ekberg DATE: April 24, 2017 SUBJECT: Code Enforcement Update ISSUE Update the Committee on current Code Enforcement activities and status. BACKGROUND The Code Enforcement team had a number of significant transitions in 2016. Code Enforcement supervision changed from the Building Official to the Deputy DCD Director in May and in June, longtime Officer Kathy Stetson retired. Hoa Mai became the lead on the Rental Housing program when Kathy left and Lauri Dunning filled Kathy's position in mid - October. The vacancy along with another member's extended medical leave has required ongoing cross training to maintain coverage. In December rental licensing requirements were expanded to include documentation of an integrated pest management program by each property owner or manager with two or more units. The temporary half -time rental housing support position was made permanent in the 2017 -18 budget and a new team member was hired for this position in January. In response to these experiences, the Code Enforcement team has focused on reviewing our processes and developing an updated training and procedure manual. This has been an opportunity to standardize procedures and expectations between the three officers and the two support staff. DISCUSSION Following are brief summaries of current code enforcement actions. Rental Housing Program Renewals The 595 rental license renewals were due no later than February 28th. As of April 24, 86% of owners were current on their licensing. After sending multiple notices, we have charged the new late fees to 39 owners. Rental housing inspections for this year's quadrant are due by September 301h. Over the past year we inspected 141 properties and received 175 reports from private inspectors. Integrated Pest Management (IPM) Staff researched Integrated Pest Management and developed an IPM Documentation Worksheet to capture details of a property's IPM program while also offering helpful tips that promote successful implementation, see Attachment A. Of the 151 properties impacted by the addition of the IPM requirements 45 have submitted worksheets to date (30% compliance rate). Staff continues to provide IPM training opportunities, resources and materials through the City's Rental Program website including: • IPM Guide for Affordable Housing (available in English and Spanish); 53 INFORMATIONAL MEMO Page 2 • City of Tukwila - IPM handout (available in English and Spanish); • Managing Pests in Multi - Family Housing video; and • StopPests' IPM Coordinator Training video. Additionally, hardcopy handouts and guides have been distributed as needed. The Code Enforcement team has also sent a survey to landlords to gauge interest in a city- sponsored IPM workshop. Code Enforcement has established working relationships with representatives from Beyond Pesticides.org and the Northeastern IPM Center at Cornell University including a local partner with the Urban IPM and Pesticide Safety Education Program with Washington State University. Code Enforcement Case Backlog In 2017 the team decided to emphasize resolving case files older than one year. Since January we have reduced the number of cases in each category and reduced those open for more than 3 years by 61 %. Overall, we opened 116 cases in the first quarter of 2017 and closed 152. OPEN CODE ENFORCEMENT CASES BY DURATION January 17, 2017 < 30 DAYS 14 30-90 DAYS 45 90-180 DAYS 32 180 DAYS -1 YEAR 43 1-3 YEARS 40 > 3 YEARS 41 TOTAL 215 February 14, 2017 40 28 42 46 22 17 195 March 15, 2017 26 35 28 35 26 17 167 April 14, 2017 32 41 25 35 27 16 176 Reduced by 9% 22% 19% 32% 61% 18% Abatements Code Enforcement has closed 3 abatement cases in 2017. We're continuing to work to resolve the remaining exterior violations on the Lee property at 15026 42nd Ave S. The City Attorney plans to issue an Assessment of Penalties for non - compliance with the Notices and Orders issued on November 20, 2016 to the Dempere properties at 13217 40th Ave S and 4033 S 128th St. Case Study - Blue Nile Trucking (12677 E Marginal Way S) This is the former Becker /Wells Trucking property which has contained a non - conforming truck terminal on land zoned C /LI and LDR since the 1980s. In October 2016 the city received several complaints for issues including semi - trucks parking and doing truck maintenance along 128th St, oil spills, noise from idling trucks, late night truck operations, air quality concerns, weeds, and litter. It turns out that a new owner, Blue Nile Trucking, purchased the property in late 2016 and started consolidating junk vehicles, truck repair parts, rubbish, boats, trailers, and automotive repair activities from their other Seattle area properties onto this site. In January City staff met with Blue Nile representatives to explain the limitations of their non - conforming use and develop a timeline for compliance. This has been highly successful and as of April 11th the code violations on site have been corrected and plans are in place to minimize truck parking and idling along 128th Street through city traffic control measures and policy changes by Blue Nile staff. See Attachment B for before and after pictures of the site. This excellent outcome required staff from several departments to work together including: Code Enforcement officers, the Urban Environmentalist, Police Traffic Division officers, the Public Works 54 Z. \Council Agenda ItemsOMCode Enf PS 5 -1 \PS 5 -1 -17 CE Update.docx INFORMATIONAL MEMO Page 3 NPDES (National Pollutant Discharge Elimination System) Inspector, and the City Engineer. /n addition, Washington State Department of Ecology has been on-site to ensure on-going compliance with the existing Restrictive Covenant for environmental monitoring requirements. Case Study - Rebuilding Together Seattle pro-ject (48XX S 124 th) This property has a large accumulation of rubbish, a junk vehicle, and an unpermitted cargo container stored in the back yard. Human Services staff connected the homeowner with the non- profit group Rebuilding Together Seattle for a rehab project which should resolve the code violations. The elderly homeowner will receive new flooring, accessibility upgrades throughout her home, and an extensive property cleanup ona two-day volunteer project scheduiedforApri|28/39th,IOl7.Thisis an example of how the City can connect homeowners with resources to achieve code compliance that they would not be able to accomplish on their own. Case Study - Orchard Trailer Park (4011 S. 146 th Street) In July 2016 Code Enforcement met with the new property owner, West Coast Mobile Home Parks, and discussed ways tn work together tn cleanup the park and bring ituptocode. There were several unpermitted additions, a dangerous structure, junk vehicles, accumulation of rubbish and indoor refrigerators, washers and freezers being used outside. With the help of the residents the new owner removedl040-yanddropboxcontainersofrubbishfromtheparkandaddressedthenthervioiahono' significantly improving the appearance and safety of the site. The only remaining violations are the 11 indoor rated hot water tanks being used outside. Code Enforcement worked with the Building Official to create the Hot Water Tank Flyer, see Attachment E. This is also available in Spanish and was distributed to all residents. We have not red tagged the houses using these tanks because it will put the residents at risk of eviction. We continue to seek resources to help these low income residents address this violation. Future Actions Historically our Code Enforcement Officers received a limited commission from the Police Department and used a police ticket book to write infractions (fines) for code violations that they had been unsuccessful in resolving through other means. This is cumbersome for Code Enforcement, confusing for the public who receive what looks like a traffic ticket in the mail and required that these infractions pass through the Police Department before moving to the Court. The Police Department would like to move away from this system and Code Enforcement has been working with the Prosecutor and City Attorney to develop a more streamlined and effective process. When we have a proposed solution we will bring the necessary code amendments back to Council for review. We are currently working with the City Attorney on updating our residential use definitions bnmake sure that there are no gaps or overlaps in the different terms used in our Building, Rental Housing and Zoning Codes. This will assist us in enforcing our regulations for boarding houses, dwelling units with multiple kitchens and Air B&B rentals. Code Enforcement would like to explore ways to spread the word about common code violations in order to improve neighborhood conditions. Approximately 40% of code cases involve garbage, rubbish, or parking. Staff has developed the flyers at Attachments C and D to help explain Tukwila's requirements in these areas. They could be distributed at community events, Night Out Against Crime, or printed in the Tukwila Reporter. Z:\Counm���m�C��G��m\�m'nCs���� .~ 55 INFORMATIONAL MEMO Page 4 FINANCIAL IMPACT No budget changes requested. RECOMMENDATION Information Only. ATTACHMENTS A. IPM Documentation Worksheet B. Blue Nile Before and After Pictures C. Parking Flyer D. Garbage Flyer E. Hot Water Tank Flyer 56 Z:\Council Agenda Items\DCD\Code Enf PS 5-1\PS 5-1-17 CE Update.docx INTEGRATED PEST MANAGEMENT (IPM) PROGRAM BRIEF AND WORKSHEET Integrated Pest Managerriept (IPM) Code Overview for MUlti-famlly,Rotital' Prop e'Oies National Healthy Housing Standards (NHHS) 1.1.2. The owner shall maintain the building and premises to keep pests from entering the building and dwelling units, inspect and monitor for pests, and eliminate pest infestation in accordance with integrated pest management methods. TIVIC 5.06.040 Residential Rental Business License Requirement. Multi family dwelling units with 2 or more units are required to include documentation of an ongoing integrated pest management (IPM) program. TMC 8.28.020 2015 International Property Maintenance Code (IPMC) adopted and TIVIC 8.28.020.8.15 - 309.7 Multifamily building. A certified pest management professional or other personnel who has training or certification in integrated pest management shall develop the integrated pest management program for a multifamily building. IDRA Dw-ft rw IAI-1-1--+ Property Owner Name Rental Property Address: Rental License #: A. Complete this section if you currently have a contract with a pest management professional. Contracted Pest Management Professional Certified in IPM *If contracted with a pest management company please attach copy of the service contract. Contract attached? Yes N B. Complete this section if you do not have a contract with a pest management professional. Name of trained IPM program contact Contact # Describe any training in Integrated Pest Management that the assigned IPM program administrator has acquired. At your property, do you implement a pest management program that focuses more on controlling insect and rodent problems as they happen, or on preventing pest problems before they occur? (see back of page for additional questions) Attachment A 57 Describe the proactive exclusion methods (e.g., sealing cracks and crevices, installing weather- stripping, replacing window screens, maintaining positive air pressure) used at your property to control pests. Briefly describe your sanitation plan /guidelines for routine inspections and cleaning areas that are vulnerable to pests (such as dumpster /recycling collection areas). How often are the most vulnerable areas of the property cleaned? Describe the IPM methods used at your property when an infestation is detected. Describe the pest control service documentation that your IPM program administrator maintains. The documentation should include pest activity log, corrective action reports, pesticide usage data, bait/ trap maps, and dates of service. I certify by my signature below that all information contained herein and any included attachments are true and complete to the best of my knowledge as of the date indicated below. Signature Date BLUE NILE TRUCKING 12677 E MARGINAL WAY S (CASE #CE16-0350) COMPLAINTS: JUNK VEHICLES, RUBBISH ACCUMULATION, ZONING VIOLATIONS, NOISE BEFORE: OCTOBER 2016 AFTER: MARCH 2017 Note repair work occurring outside of a building, leaking oil Attachment B 59 BEFORE: JANUARY 2017 AFTER: APRIL 2017 View into site from property shown above (homeowner granted access) •X 1- r E (j -5) f J J y r Garbage and rubbish accumulation is unsightly, attracts pests, creates a breeding ground for bacteria and is a violation of theTukwila Municipal Coide. IE All hoinea1haL liave cheiz"nzade for indooc use" hot water taok hei stored outside their 110111C' rnust COMply with the (,()IloNvMO,,: / P|accihcBoLxater|anbouaconc/�Acpad � Mamethe lot waLur1ankill ao eou|usurc iba| is iomuatcd aud heated 10 4o ce,n*ey, ] be uoc|osurernuutmcpreseuLabaNtah\e space, auiudoor space Lbatim4° ees e3. The DuL wMer Laok nnoyt be hooked up and iootaUcd 6va |iceomed lec(riclan� a. Ali exterior e|ectdcal disconuecibox is required. b. [veriorC|eCirical ou1|ei vdziog required. c. Ao cieoAica\yurroi1 is required [rocn the City ofTokwi[a. Some wf the options axe: A. BUY ao enclosure that iaiusu!atedaod heated to4u degrees k/ put taokiii. B, Build anpnc|osure that ioiomu1aiedand heated io4o degrees Lm Put tank in. a. The eoc}oaurc xzua| have a lid that iuwuaiberprnofpdth overbaog- Must keep dbewater ouL C, Buy an outdoor hot water Laok' D. put hot water (auk back inside the hooue. �. Provide aootbcroption that cornp|ieawith theal:)ovc rcHuirezoeuie. Sample ofanenclosure on. a concrete pad. Can be metal wrwood. Qmmf must beweat6znpruo[ m