HomeMy WebLinkAboutPS 2017-05-01 Item 2B - Public Safety Plan - Program Management Quality Assurance Request for Qualifications, Timeline and Selection ProcessCity of Tukwila
Allan Ekberg, Mayor
TO: Public Safety Committee
FROM: Rachel Bianchi, Communications and Government Relations Manager
CC: Mayor Ekberg
DATE: April 26, 2017
SUBJECT: Public Safety Plan Program Management Quality Assurance Consultant
ISSUE
The City Council has requested the services of a Program Management Quality Assurance
Consultant (PMQA) associated with the Public Safety Plan to report directly to the City Council.
The Public Safety Committee previously reviewed draft content for the Request for qualifications
(RFQ) to recruit potential candidates for this role, and staff is now seeking Committee and
Council's consensus on the draft RFQ attached, as well as the proposed process to select the
final consultant.
BACKGROUND
The attached draft RFQ is in line with the discussion at the April 3, 2017 Public Safety
Committee meeting where members reviewed a memo from Shiels Obletz Johnsen with the
basic outline of the RFQ.
Assuming the Committee and full Council agrees with the draft RFQ, staff suggests the
following timeline:
May 10 — Issue RFQ (assuming consensus achieved at May 7 COW meeting)
May 24 — Proposals due
Week of May 29 — Interviews
June 2 — Selection
Given that this consultant will report directly to the Council, it will be important to have
Councilmembers involved in the selection process. Members of the Public Safety Committee
are a natural fit for this, and staff recommends that they, along with myself and Bob Giberson,
serve on the interview panel. Further, we propose that prior to the interviews, Laurel Humphrey,
Bob Giberson and myself score all of the responses and the top three would then move to the
interview round.
RECOMMENDATION
The Committee is asked to provide any feedback or edits to the attached RFQ, which will be
forwarded to the May 8 Committee of the Whole for consensus. In addition, the Committee is
asked to approve the timeline and selection process outlined above. Staff would also seek
consensus on these at the next Committee of the Whole meeting.
ATTACHMENTS
Draft RFQ
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City of
TUKWILA
Issued by:
City of Tukwila, Washington
6200 Southcenter Boulevard
Tukwila, WA 98188
Contact:
Laurel Humphrey, Legislative Analyst
Telephone (206) 433 -8993
Laurel. Humphrey @TukwilaWa.gov
May 10, 2017
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General Background
The City of Tukwila (City) is 3 municipality in King County in the State of Washington, directly
south of the City of Seattle. The City of Tukwila incorporated in I908, and currently has an
estimated population O[2O,OOO.
|n November ZO16i6OY6Of City Of Tukwila voters approved a2U-vear bond as a part Of the City's
overall Public Safety Plan (PSP). The bond will pay for the replacement of three seismically
deficient fire stations, new fire equipment and apparatus, and construction of justice center
to house the Tukwila PO|iCp Department and Tukwila Municipal Court. Another aspect nfthe
PSP is the construction of a consolidated City shops facility to replace the existing inefficient and
unsafe facilities, which will be paid for byequal parts from the City's General and Enterprise
funds.
Request
The City is seeking the services of an individual or firm to provide Program Management Quality
Assurance Consultant Services to oversee the City's overall Public Safety Plan. The required
services will be direct to Tukwila City Council. The selected consultant or firm will be expected to
perform the services in accordance with the Scope of Services and in accordance with the
requirements of the solicitation.
This RF[}solicitation does not in any way obligate City to avvan1 a contract or to pay any
expense or cost incurred in the preparation and submission of qualifications statement
responding to this RFCL
Scope of Services
The City will engage a qualified individual orfirm as an independent consultant under a separate
contract, for a specified time period and scope of services. The scope of the work for the
separate contract shall include, but not limited to, the following:
L Review and comment on overall project budgets, schedule and delivery strategy.
2. Monthly review of budget, schedule and progress of all projects.
3. Monthly meeting with the Executive Project Management team to asS835 progress, advise
and strategize.
4. Quarterly reporting and presentation of review of budget and schedule status at council
5, The Overall program delivery COnop|ptiOn i5 estimated to be within the next four to five
years (see attached preliminary program delivery schedule).
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G. The City of Tukwila has contracted with Shiels Obletz Johnsen for Owner's Representative
/ Project K4anagenlentServiC23fOrtheprO0r8nnnoing,d2Signandconstructionofthepub|iC
safety projects.
Minimum Qualifications
The following nnininnunn qualifications are required in order for an individual or firm to be
considered. Respondents should explain how they meet each of the Scope Of Service needs and
these qualifications:
l. K4ininnurn 25 years of experience in public works architectural / building project
development from design through construction, in management and oversight capacity.
2. Extensive experience with reporting role to public board, committees, councils and
equivalent stakeholders.
3. Experience successfully completing delivery of multiple public project programs with
delivery over 5+ years nf program duration.
4. Expert in utilizing multiple delivery and contracting methods including but not limited to
Design Bid Build, GC/CM and Energy Services Companies /ES[O\.
Proposal Contents:
Responses should include the following information and arrange the document in the following
format:
]. Cover Letter, signed h« the proposer /consultant.
2. Profile and Qualifications:
a. Provide a current resume, including the following
i Description of the consultant's qualifications to provide Project
Management Quality Assurance services, with specific numbered responses
to each of the minimum qualifications listed above.
b. Description of past experience working for or representing public agencies and non-
profit organizations or similar entities.
c. Brief overview of the consultant's philosophy and approach to oversight role Of
Project Management Quality Assurance.
5. Past Experience
a. Provide a summary Ufrecent (last 5 years) list of completed projects where you
engaged in the oversight capacity.
b. References: Provide a listing of J minimum of four former or current client
references for your performance on projects including the following information:
l. Client Name
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Z. Client Contact Person and Title
5. Client Contact Person's email address and phone number
4. Brief description of the scope and dates of services provided.
The City requests that the firm limit its expression of qualifications to five (5) typewritten pages,
excluding the cover page, table of contents and the required attachments. The statement Of
qualifications should take the form of a bound 8 Y2 inch report with a table of contents and all
pages numbered insequence.
Submittal Requirements
Please submit any and all questions in writing to Laurel Humphrey by the time and date
specified below, using this email address: Laure|.Hunnphrey@Tukvvi|aVVa.Qov.
Any substantive clarifications requested by one Respondent will be shared with all known
potential Respondents. The deadline for submitting clarification questions is5:OOpno Pacific,
May 18, 20I7. Questions and answers will be sent by email to all respondents by5:O0pnn on
May l9,2OI7.
Interested firms shall submit original andone(l)hardcopy8ndOne(I)electroniccmpyOfthe
Program Management Quality Assurance Consultant's Statement of Qualifications to the below
address no later than 4:00 pm on May 24, 2017 to be considered. Faxed and/or late submittals
will not beconsidered.
ATTN: Laurel Humphrey
City mfTukwila
G208SouthcenterBoulevard
Tukwila, WA 98188
RE: Program Management Quality Assurance Consultant Services RFQ
Approximate Selection Timeline
Request for Qualifications Issued
May 10, 2017
Questions Due:
May 18 2017
Responses to Questions Due:
May 19, 2017
Proposals Due:
May 24, 2017
Interviews (if deemed necessary)
Week of 29, 2017
Selection
June 2, 2017
Evaluation Criteria
Each proposal will be independently analyzed by members of an evaluation team comprised Of
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City's project team. The evaluation team may choose to interview top firms. Factors to be used
in evaluating the proposals will include, but are not limited to:
1. Individual or firm's experience and demonstrated ability 10 provide the requested
services.
2. Qualifications, skills, and applicable experience of individual or firm's proposed member.
3. Quality and content of response.
4. Experience in working with similar organizations on similar projects.
5. References.
City Reservation of Rights
l. City reserves the right to reject any Orall proposals, to waive any informality in the RF[}
process, or to terminate the RFC}process at any time, if deemed by City to be in the
organization's best interest.
3. City reserves the right not to award a contract pursuant tothis RF[i
3. City reserves the right to terminate a contract awarded pursuant to this RFQ at any time
for convenience upon 1O days written notice to the selected consultant.
4. City reserves the right to retain all proposals submitted and not permit withdrawal of
proposals for a period of 60 days subsequent to the deadline for receiving proposals.
5. City reserves the right to negotiate fees proposed by bidders pursuant 1othis RFCl
6. City reserves the right to reject and not consider any proposal that does not meet the
requirements Of this RF[l including but not limited to responses that are late,
incomplete, or that offer alternate or non-requested services.
7. City shall have no obligation to compensate any Respondent t0 this RF[}for any Costs
incurred in responding tOthis RF{l
D. City reserves the right to, at any time during the RF[}or contract process, prohibit any
further participation by bidder or Respondent or reject any proposal submitted that
does not conform to any of the qualifications and services required detailed herein.
9. City reserves the right to terminate the engagement at any time if City learns or
determines that respondent's activities, investments, or property ownership constitute
a conflict of interest.
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CITY OF TUKWILA
CONTACT INFORMATION FORM
QUALIFICATION FOR PROGRAM
MANAGEMENT QUALITY ASSURANCE
CONSULTANT SERVICES
PROPOSER NAME:
EIN#:
PHONE NUMBER:
COMPANY CONTACT:
EMAIL ADDRESS:
AUTHORIZED SIGNATURE:
THIS PAGE MUST BE SIGNED BY A PERSON AUTHORIZED TO ACT FOR THE COMPANY IN
HIS/HER OWN NAME.
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