HomeMy WebLinkAbout2017-05-01 Public Safety MinutesPUBLIC SAFETY COMMITTEE
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Citv Council Public Safetv Committee
Meeting Minutes
May 1, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn
Staff: David Cline, Jay Wittwer, Rachel Bianchi, Bob Giberson, Jack Pace, Nora Gierloff,
Lauri Dunning, Mary Hulvey, Mike Villa, Bruce Linton, Laurel Humphrey
Guests: D.J. Baxter, Shiels Obletz Johnson; Alexi Brown - Schmidt, resident
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESSAGENDA
A. Contract: Real Estate Brokerage Services for Public Safety Plan
Staff is seeking Council approval of an agreementwith Heartland, LLC in the amount of $60,000
plus 2.5% per real estate transaction for brokerage services for the Public Safety Plan projects.
Heartland LLC was unanimously selected from three proposals received by the staff scoring
committee. The proposed contract includes a standard broker commission of 2.5% of the gross
purchase price for each transaction plus a fixed maximum fee of $60,000. Fees for
subconsultant work by CLS for acquisition and eminent domain assistance will be credited
against the commissions for up to $40,000. Chair McLeod asked if Heartland would have any
conflicts of interest or prior relationships with project management, architects and quality
assurance contractors. Staff replied that there were no conflicts, and that Heartland has
worked with Shiels Obletz Johnson on the Seawall Project in Seattle. UNANIMOUS APPROVAL.
FORWARD TO MAY 8, 2017 COMMITTEE OF THE WHOLE.
B. Program Management Quality Assurance Request for Qualifications
Staff is seeking Council approval of a Request for Qualifications and selection process for the
Public Safety Plan Program Management Quality Assurance Consultant requested by the
Council earlier in the year. If approved by Council, the RFQ will be issued May 10 with proposals
due May 24. Staff proposes that the Public Safety Committee members serve on the interview
panel during the week of May 29, with final selection occurring around June 2. Chair McLeod
inquired if the Council could request more than quarterly reporting from the consultant. Staff
noted that this would increase the contract price, but it is the Council's decision. The
Committee requested that the scope of services be revised to state that the consultant will
report to the Council between 4 -6 times per year, recognizing the potential increased cost.
Councilmember Quinn requested that fiscal impact be added to the information memo before
it goes to the Committee of the Whole. Because the Public Safety Plan budget did not include
Public Safety Committee Minutes ................................................................................................... ............................... May 1, 2017
funding for these services, staff proposes using 2016 ending fund balance to cover the
estimated $250,000 cost. UNANIMOUS APPROVAL. FORWARD TO MAY 8, 2017 COMMITTEE
OF THE WHOLE.
C. Public Safety Plan Siting Advisory Committee Appointments
Staff is seeking Council approval of three members to serve on the Public Safety Plan Siting
Advisory Committee. The Advisory Committee will include seven members including three
Council appointees, one Mayoral appointee, two Councilmembers, and the Public Works
Director. Of 10 applications received, Mayor Ekberg has selected William Gillespie as his
appointee. The Committee reviewed the remaining applications and unanimously
recommended Tod Bookless, Jerry Thornton, and Kathleen Wilson. UNANIMOUS APPROVAL.
FORWARD TO MAY 8, 2017 COMMITTEE OF THE WHOLE.
D. Code Enforcement Update
Staff updated the Committee on current activities in the Code Enforcement division of Planning
and Development. The briefing included updates on rental housing program renewals,
integrated pest management, case backlog, abatements, and future actions. Staff is embarking
on a project to develop more streamlined and effective enforcement procedures and will return
to Committee with a proposal later this year. DISCUSSION ONLY.
III. MISCELLANEOUS
In response to a request made at the last Committee meeting, staff distributed a draft "frequently
asked questions" document that addresses why Station 51 already has a designated location in the
Public Safety Plan. The document will be discussed in greater detail at the next meeting.
Adjourned 6.28 p.m.
Committee Chair Approval
Minutes by LH