HomeMy WebLinkAboutTIC 2017-05-09 Item 2B - Contract Supplement #7 - 42nd Avenue South Phase III / Gilliam Creek Culvert Replacement with CH2M Hill EngineersT{]:
FROM
BY:
CC:
DATE:
City of Tukwila
Public Works Department -Bob Giberson, Director
Transportation and Infrastructure C
Bob Gibermom, Public Works [NrecYor
Peter Lau, Senior Program Manager
May 5~2017
SUBJECT: 42 nd Avenue South Phase III & Gilliam Creek Culvert Replacement Proiects
Project Nos-99410303&993412Q8
Supplemental Agreement No. 7 with CH2M HILL Engineers, Inc.
ISSUE
Aoo[OVe Supplemental Agreement NO. 7k) Consultant Contract N0. 12-010 with CH2M HILL
Engineers, Inc. (CH2M) for construction management support services.
BACKGROUND
Contract No. 12-01O with CH2K4 provided design engineering services for the 42» Avenue South
Phase III and Gilliam Creek Culvert Replacement Projects. COUOCi|8VV8ndedtheCODGLrUCU0nCOOL[8Ct
k} Active Construction, Inc. OO May 1.2O17. Supplemental Agreement No. 7 with CH2M'the Designer
OD Record (D[)F\). will provide construction management (CM) support during the construction phase
8|ODQ with AEC[)M l-UChDiC8| Services, Inc. /AEC{}K8\.
DISCUSSION
To properly manage this construction project, UlRChvviUD88dC&4GUpp0rtfK}DldlHDORdUhDgUl8
construction phase. Through Supplemental Agreement No. 7.CH2M staff will provide responses k}the
contractor's requests for information and submittal reviews. Tukwila CK8 staff and AECC)K8 will provide
the majority of the C|M work and field inspections.
FISCAL IMPACT
CH2M`s Supplemental Agreement No. 7 was carefully reviewed and iG reasonable for the scope Of
CM Expense CM Bud-get
(}H2K8 Hill Supplement No. 7 $ 50,267'26
AECOM CM Contract 977,154.00
42»u Avenue South Phase ||| $1.072,000.00
Gilliam Creek Culvert Replacement 0.00 150,000.00
Total $1,027,421.26 $1,222.000-00
Council kS being asked iO approve Supplemental Agreement No. 7iO Contract No. 12-01O with CH2&0
iD the amount Of$5O,287.28 for the 42»« Avenue South Phase III and Gilliam Creek Culvert
Replacement Projects 8DdCDDGid8rthiSite0OOthSCOOSeOtAgBDd88ttheM8V15'2O17R8gU|8[
Attachments: Pages u and 1nn.oV1rC|P
CH2M Hill's Supplemental Agreement No. 7
WAPW EngTRCJECTS\A- RW & RS Projects\42nd Ave o Phase m(99410303 94-RS03)\Construction\#.100 -oontract Documents\CH2M HiMInfo Memo CH2M CM Sup #7 050517 GI.Docx
5
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: 42nd Ave South Phase III Project No. 99410303
DESCRIPTION: Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments.
JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
STATUS: Phase III (SIC Blvd (154th) - S 160 St), Design began in 2012, construction in 2017. Project No. 99410303
Phase IV (S 139 St - S 131 PI) in beyond. Project No. 99410301
Phase 190 -RW15 (S /C Blvd (154) - 144 St) $3,796 & Phase II 94 -RS02 (144 -139) $1,850, both completed.
MAINT. IMPACT: Reduce pavement, shoulder, and drainage work.
COMMENT: Only Phase III is shown in active years. Project includes Surface Water's Gilliam Creek 42nd Ave S Culvert project
for $1.3m and is part of the Walk & Roll Plan. Seattle City Light's funding is a 60/40 underground split.
FINANCIAL Through Estimated
(in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Phase IV
Design
1,000
125
1,125
Land (R /W)
100
100
Const. Mgmt.
750
322
560
1,632
Construction
2,534
1,086
3,800
7,420
Undergrounding
2,467
1,057
3,524
TOTAL EXPENSES1
1,000
1 1251
5,851
1 2,465
1 01
01
01
01
4,360
1 13,801
FUND SOURCES
Seattle City Light
1,077
462
1,539
Surface Water
144
4
148
Other Utilities
1
150
136
287
Bond
4,600
1,800
6,400
City Oper. Revenue
855
121
24
67
0
0
0
0
4,360
5,427
TOTAL SOURCES
1 1,000
1 125
5,851
1 2,465
1 0
0
0
0
4,360
1 13,801
2017 - 2022 Capital Improvement Program 2 6
FINANCIAL Through Estimated
(in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT:
Gilliam Creek 42 Ave S Surface Water Culvert Project No. 99410303
99341208
Design and replace the 36 -inch surface water culvert under 42 Ave S /Gilliam Creek. Combining this project
DESCRIPTION:
with the Residential Street Project 42nd Ave S Phase III.
144
The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and
JUSTIFICATION:
lead to loss of roadway.
STATUS:
Project is currently under design with construction scheduled to begin in 2017.
MAINT. IMPACT:
Expected to decrease maintenance.
State Fish & Wildlife hydraulic project approved (HPA) permit will be required. Replacement will require
COMMENT:
a fish passable structure.
FINANCIAL Through Estimated
(in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
144
31
175
Land (R /W)
0
Const. Mgmt.
135
15
150
Construction
8
900
100
1,008
TOTAL EXPENSES
152
31
1 1,035
1 115
1 0
0
0
0
0
1,333
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
152
31
1,035
115
0
0
0
0
0
1,333
TOTAL SOURCES
152
31
1 1,035
1 115
1 0
0
0
0
0
1,333
2017 - 2022 Capital Improvement Program 100 7
City of Tukwila Agreement Number: 12 -010
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #7
Between the City of Tukwila and CH2M Hill Engineers, Inc.
That portion of Contract No. 12 -010 between the City of Tukwila and CI-12M Hill Engineers,
Inc. is hereby amended as follows:
Section 2: Scope of Services shall be supplemented with the following:
The Consultant agrees to perform construction phase support services, as identified on
Exhibit A -1 attached hereto, including the provision of all labor, materials, equipment and
supplies.
Section 3: Time for Performance shall be modified as follows:
Work under this contract shall commence upon the giving of written notice by the City to
the Consultant to proceed. The Consultant shall perform all services and provide all work
product pursuant to this Agreement by June 30, 2018, unless an extension of such time is
granted in writing by the City.
Section 4: Payment, A. shall be supplemented with the following:
A. Payment for the work provided by the Consultant shall be made as provided in Exhibit
B, attached hereto, provided that the total amount of payment to the Consultant for
this work shall not exceed $50,267.26 without express written modification of the
Agreement signed by the City. The new contract total shall not exceed
$1,433,627.88 without express written modification of the Agreement signed by the
City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of , 20
CITY OF TUKWILA CI-12M Hill Engineers, Inc.
X7
Allan Ekberg, Mayor Printed Name: -4 /74w
ATTEST /AUTHENTICATED APPROVED AS TO FORM
cciliewu
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016 Page 1 Of 1 8
Exhibit A -1
40th — 42 "d Ave S. Phase III
City of Tukwila
Amendment 7
Scope of Work
The scope of work is amended as follows:
General Assumptions
Work described in the original contract and subsequent amendments 1 through 6 has been
completed. This includes the preparation of Bid documents and services during bidding. This
amendment is for services during the construction phase.
The contract date shall extend to June 30, 2018
TASK 1
1. Project Management
Additional project management is required for the preparation of progress reports and invoicing.
The additional duration for purposes of project management is assumed to be 12 months. This
assumes that we will on bill bi- monthly during the winter construction shutdown.
Deliverables:
• Monthly progress reports and invoices (12)
TASK 13
13. Services During Construction (New)
The City is responsible for the day to day management of the construction contractor.
CONSULTANT will provide the following support to the City during construction.
13.1 Services During Construction
The CONSULTANT will support the CITY throughout the construction by providing design
clarification, reviewing Contractor submittals, and providing responses to the Contractor's
requests for information.
This task effort is limited to the hours shown in the attached fee determination sheet.
The CONSULTANT will provide written responses to the Contractor's request for interpretation
or clarification of the contract documents.
9
When requested by the City, the CONSULTANT will coordinate visits to the site by selected
design team members to review progress and quality of the work. The visits shall observe the
general progress of the work compared to the contract documents at the time of the visit and
review any specific items of work brought to the attention of the design team members by the
City's Construction Manager. The CONSULTANT will assist the CITY with the issuance of
changes to the contract for construction.
The CITY will obtain from the Contractor a proposed shop drawing and submittal schedule, which
shall identify the shop drawings, samples and submittals required by the contract for construction,
along with the anticipated dates for submission. The CONSULTANT will coordinate with the
design team for the reviews of the Contractor's shop drawings, samples, and other submittals.
The CONSULTANT's review of shop drawings, samples and submittals shall be for general
conformance with the design concept and general compliance with the requirements of the
contract for construction. Such review shall not relieve the Contractor from its responsibility for
performance in accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or
omissions.
The CONSULTANT will review the Contractor's requests for information or clarification of the
contract documents for construction. The CONSULTANT will coordinate such review with the
design team and with the CITY. The CONSULTANT will coordinate and issue responses to the
requests.
The CONSULTANT will assist the CITY in reviewing and responding to the Contractor's requests
for substitution of materials and equipment. The CONSULTANT will review such requests and
will advise the CITY as to the acceptability of such substitutions.
Assumptions:
• All work will be done on an on -call basis as requested by the City
• This task effort is limited to the hours shown in the attached fee determination sheet.
• Submittal reviews will be limited to special /non- standard items as requested by the City.
• When requested by the City, CH2M will incorporate necessary plan revisions into the contract
documents.
Deliverables:
• Submittal review responses
• Responses to contractor Requests for Information (RFI's)
• Incorporate revisions to contract documents.
10
Exhibit B - DRAFT Consultant Fee Summary
City of Tukwila
40th - 42nd Avenue South Phase III Amendment #7
DRAFT FOR REVIEW
4/26/2017
Budget Summary By Task
Task Description
Labor
Hours
Total
Labor
Total
Reimbursable
Overall
Totals
Task 1 - Project Management
89
$11,319
$216
$11,535
Task 13 - Services During Bidding and Construction
237
$38,692
$40
$38,732
AMENDMENT #7 TOTALS
326
$50,011
$256
$50,267
11
Exhibit B - Draft Consultant Fee Determination
City of Tukwila
40th - 42nd Avenue South Phase III - Amendment #7
DRAFT for Review
CH2M H
LL INC
Title
Project Manager
Sr. Engineer
Engineer
Sr. Technician
Technician
Office
TOTAL
TOTAL
Employee Name(s)
Eric Haupt
Raymond Chung
Minh -Tri Khu
Lisa Johnson,
Tom Chancelor
Justin Wilson
Sylvia
Karageorge,
Joseph Donegan
HOURS
DOLLARS
Bill Rate
$192.77
$192.77
$160.57
$138.61
$76.03
$93.83
Task
Task Name
LOE
LOE
LOE
LOE
LOE
LOE
Total
TOtaI
LOE
Dollars
'l: i
Lt. ` 6i 4, ce=sse_
Overall Protect Management
i ,
30
0
k‘..•_- .. ..
0
����� 1�
0
�������,
0
59 '
\\:.. ____
89
'1 ffi1,'
$11,319
Monthly Progress Report and Invoices (12)
30
59
89
$11,319
'wt. "e .— ,,=-:'...,'''"''''''''...
Services 13ring Construction
������ N
61
58
58
30
30
0
\
237
, a
$38,692
Site Visits /Meetings
12
6
6
24
$4,433
Submittal Reviews
10
10
10
30
$5,461
RFI Responses
15
30
30
75
$13,492
Plan Revisions
24
12
12
30
30
108
$15,306
Exhibit B - DRAFT Consultant Fee Summary
City of Tukwila
40th - 42nd Avenue South Phase III
Direct Labor
Classification
Quantity X Rate = Cost
Hours
x
Rate
=
Cost
Project Manager
Total Expenses
91.0
$192.77
$17,542.07
Sr. Engineer
58.0
$192.77
$11,180.66
Engineer
58.0
$160.57
$9,313.06
Sr. Technician
30.0
$138.61
$4,158.30
Technician
30.0
$76.03
$2,280.90
Office
59.0
$93.83
$5,535.97
326.0
$50,010.96
Expenses
Category
Quantity X Rate = Cost
Travel - Mileage
180.0 $0.535 $96.30
Travel - Parking
6.0 $20.00 $120.00
Postage & Freight
$40.00
Total Expenses
$256.30
13
Exhibit B - DRAFT Consultant Fee Summary
City of Tukwila
40th - 42nd Avenue South Phase III
April 26, 2017
Reimbursables
14
Task 13 -
Reimbursable Item
Task 1 - Project
Services
Totals
Management
During
Construction
Postage & Freight
$40.00
$40.00
Travel - Mileage
$96.30
$96.30
Travel - Parking
$120.00
$120.00
Totals
$216.30
$40.00
$256.30
14