HomeMy WebLinkAbout2017-05-24 - Request for Qualifications - Program Management Quality Assurance Consultant Services (Public Safety Plan)CITY OF TUKWILA
REQUEST FOR QUALIFICATIONS
PROGRAM MANAGEMENT QUALITY ASSURANCE CONSULTANT SERVICES
Due Wednesday, May 24, 2017 by 5:00 p.m. Pacific Standard Time (PST)
The City of Tukwila is requesting statements of qualifications from qualified firms to
provide:
Program Management Quality Assurance Consultant Services
(to oversee the City's Overall Public Safety Plan)
Please review the full RFQ following this notice.
Interested parties shall submit one (1) hard copy and one (1) electronic copy of the
statement of qualifications no later than Wednesday, May 24, 2017 5:00 p.m. PST.
No submittal will be accepted after this date and time. The City will not be liable for
delays in delivery of proposals due to handling by the US Postal Service or any other
type of delivery service. Faxed submittals will not be accepted. Please reference the
RFQ title on all communications and mailing labels.
Pursuant to the State and Federal regulations, a qualifications -based selection process
will be used to select a Consultant for this project. The selection will be made from the
submitted Proposals and subsequent interviews.
Questions regarding the proposal will be accepted by email only to Laurel Humphrey,
Council Analyst at Laurel.Humphrey @TukwilaWa.gov.
Published Seattle Times: May 11, 2017 and May 18, 2017
Published Daily Journal of Commerce: May 10, 2017 and May 17, 2017
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REQUEST FOR QUALIFICATIONS
PROGRAM MANAGEMENT QUALITY ASSURANCE
CONSULTANT SERVICES
(to oversee the City's Overall Public Safety Plan)
Issued by:
City of Tukwila, Washington
6200 Southcenter Boulevard
Tukwila, WA 98188
Contact:
Laurel Humphrey, Legislative Analyst
Telephone (206) 433 -8993
Laurel. Humphrey @TukwilaWa.gov
May 10, 2017
Page 1 of 7
General Background
The City of Tukwila (City) is a municipality in King County in the State of Washington, directly
south of the City of Seattle. The City of Tukwila incorporated in 1908, and currently has an
estimated population of 20,000.
In November 2016, 60% of City of Tukwila voters approved a 20 -year bond as a part of the City's
overall Public Safety Plan (PSP). The bond will pay for the replacement of three seismically
deficient fire stations, new fire equipment and apparatus, and construction of a justice center
to house the Tukwila Police Department and Tukwila Municipal Court. Another aspect of the
PSP is the construction of a consolidated City shops facility to replace the existing inefficient and
unsafe facilities, which will be paid for by equal parts from the City's General and Enterprise
funds.
Request
The City is seeking the services of an individual or firm to provide Program Management Quality
Assurance Consultant Services to oversee the City's overall Public Safety Plan. The required
services will be direct to Tukwila City Council. The selected consultant or firm will be expected to
perform the services in accordance with the Scope of Services and in accordance with the
requirements of the solicitation.
This RFQ solicitation does not in any way obligate City to award a contract or to pay any
expense or cost incurred in the preparation and submission of qualifications statement
responding to this RFQ.
Scope of Services
The City will engage a qualified individual or firm as an independent consultant under a separate
contract, for a specified time period and scope of services. The scope of the work for the
separate contract shall include, but not limited to, the following:
1. Review and comment on overall project budgets, schedule and delivery strategy.
2. Monthly review of budget, schedule and progress of all projects; provide updated written
report to council monthly.
3. Monthly meeting with the Executive Project Management team to assess progress, advise
and strategize.
4. Reports and presentations of review of budget and schedule status at four to six council
meetings annually.
5. The overall program delivery completion is estimated to be within the next four to five
years (see attached preliminary program delivery schedule).
Page 2 of 7
6. The City of Tukwila has contracted with Shiels Obletz Johnsen for Owner's Representative
/ Project Management services for the programming, design and construction of the public
safety projects.
Minimum Qualifications
The following minimum qualifications are required in order for an individual or firm to be
considered. Respondents should explain how they meet each of the Scope of Service needs and
these qualifications:
1. Minimum 25 years of experience in public works architectural / building project
development from design through construction, in management and oversight capacity.
2. Extensive experience with reporting role to public board, committees, councils and
equivalent stakeholders.
3. Experience successfully completing delivery of multiple public project programs with
delivery over 5+ years of program duration.
4. Expert in utilizing multiple delivery and contracting methods including but not limited to
Design Bid Build, GC /CM and Energy Services Companies (ESCO).
Proposal Contents:
Responses should include the following information and arrange the document in the following
format:
1. Cover Letter, signed by the proposer / consultant.
2. Profile and Qualifications:
a. Provide a current resume, including the following
i. Description of the consultant's qualifications to provide Project
Management Quality Assurance services, with specific numbered responses
to each of the minimum qualifications listed above.
b. Description of past experience working for or representing public agencies and non-
profit organizations or similar entities.
c. Brief overview of the consultant's philosophy and approach to oversight role of
Project Management Quality Assurance.
3. Past Experience
a. Provide a summary of recent (last 5 years) list of completed projects where you
engaged in the oversight capacity.
b. References: Provide a listing of a minimum of four former or current client
references for your performance on projects including the following information:
Page 3 of 7
1. Client Name
2. Client Contact Person and Title
3. Client Contact Person's email address and phone number
4. Brief description of the scope and dates of services provided.
The City requests that the firm limit its expression of qualifications to five (5) typewritten pages,
excluding the cover page, table of contents and the required attachments. The statement of
qualifications should take the form of a bound 8 1/2 inch report with a table of contents and all
pages numbered in sequence.
Submittal Requirements
Please submit any and all questions in writing to Laurel Humphrey by the time and date
specified below, using this email address: Laurel.Humphrey @TukwilaWa.gov
Any substantive clarifications requested by one Respondent will be shared with all known
potential Respondents. The deadline for submitting clarification questions is May 18, 2017,
5:00 p.m. PST. Questions and answers will be sent by email to all respondents by May 19, 2017,
5:00 p.m. PST.
Interested firms shall submit original and one (1) hard copy and one (1) electronic copy of the
Program Management Quality Assurance Consultant's Statement of Qualifications to the
address below no later than Wednesday, May 24, 2017 by 5:00 p.m. (PST) to be considered.
Faxed and /or late submittals will not be considered.
ATTN: Laurel Humphrey
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
RE: Program Management Quality Assurance Consultant Services RFQ
Approximate Selection Timeline
Request for Qualifications Issued
May 10, 2017
Questions Due:
May 18 2017, 5:00 p.m. (PST)
Responses to Questions Due:
May 19, 2017, 5:00 p.m. (PST)
Proposals Due:
May 24, 2017, 5:00 p.m. (PST)
Interviews (if deemed necessary)
Week of May 29, 2017
Selection
June 2, 2017
Page 4 of 7
Evaluation Criteria
Each proposal will be independently analyzed by members of an evaluation team comprised of
City's project team. The evaluation team may choose to interview top firms. Factors to be used
in evaluating the proposals will include, but are not limited to:
1. Individual or firm's experience and demonstrated ability to provide the requested
services.
2. Qualifications, skills, and applicable experience of individual or firm's proposed member.
3. Quality and content of response.
4. Experience in working with similar organizations on similar projects.
5. References.
City Reservation of Rights
1. City reserves the right to reject any or all proposals, to waive any informality in the RFQ
process, or to terminate the RFQ process at any time, if deemed by City to be in the
organization's best interest.
2. City reserves the right not to award a contract pursuant to this RFQ.
3. City reserves the right to terminate a contract awarded pursuant to this RFQ at any time
for convenience upon 10 days written notice to the selected consultant.
4. City reserves the right to retain all proposals submitted and not permit withdrawal of
proposals for a period of 60 days subsequent to the deadline for receiving proposals.
5. City reserves the right to negotiate fees proposed by bidders pursuant to this RFQ.
6. City reserves the right to reject and not consider any proposal that does not meet the
requirements of this RFQ, including but not limited to responses that are late,
incomplete, or that offer alternate or non - requested services.
7. City shall have no obligation to compensate any Respondent to this RFQ for any costs
incurred in responding to this RFQ.
8. City reserves the right to, at any time during the RFQ or contract process, prohibit any
further participation by a bidder or Respondent or reject any proposal submitted that
does not conform to any of the qualifications and services required detailed herein.
9. City reserves the right to terminate the engagement at any time if City learns or
determines that respondent's activities, investments, or property ownership constitute
a conflict of interest.
Page 5 of 7
PROPOSER NAME:
EIN #:
ADDRESS:
CITY OF TUKWILA
CONTACT INFORMATION FORM
QUALIFICATION FOR PROGRAM
MANAGEMENT QUALITY ASSURANCE
CONSULTANT SERVICES
PHONE NUMBER:
FAX
NUMBER:
COMPANY CONTACT:
EMAIL ADDRESS:
AUTHORIZED SIGNATURE:
THIS PAGE MUST BE SIGNED BY A PERSON AUTHORIZED TO ACT FOR THE COMPANY IN
HIS /HER OWN NAME.
Page 6 of 7
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12/01/16
12/31/16
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05/25/20
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site selection
program
design and permitting
bidding and construction
move -in /occupancy
completed
♦ public outreach
COUNCIL MEMBER DECISIONS
(A) Architect Contract Approval
(B) Contractor Pre -Con Contract
(C) Contractor Construction Approval
(D) Site Selection
(E) Project Budget Changes