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Home My WebLink AboutREG 2017-05-15 Item 5F - Contract Supplement #7 - 42nd Avenue South Phase III / Gilliam Creek Culvert Replacement Construction Management with CH2M Hill for $50,267.26.-1..--1---- .................. hifie'lls - ------ ---------------- ---------- C ITEM At No. Afeethli 11ile 11n pared L5), A lavor's r�o�pl"W (,,"ouned mniew 05/15/17 BG, 9'(r colt E] Coun,'i/ [:] Mayor... I 11" El 0(,I) El 1"inance El Fire ❑ IT 1:1 P�/�'R ❑ Police ®l> Y SPONS(W',S CH21V! Hill is currently the design consultant for the 42"d Ave S Phase III Project with St-IMNIARY Contract No. 12-010. During construction, the City will need construction management support from the designer on record. The construction bid was awarded to Active Construction on S/1/17. Council is being asked to approve Supplemental Agreement No. 7 for construction management with CH2M', Hill in the amount of $50,267.26. m, 0 cow NItg. ❑ CA&P 0nic I `&S cinte Z'I'ransportatjon ("Mte F-1 Utilities ("mic El Arts Gmini, Parks COMM. [] Planning Corrim. 05/09/17 cj i,111z: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CoM.M"I"T."', Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE I 'X FN H'I J It I FIQ L � I R I T) APPMAIRIATION RiQuIRF.J) $50,267.26 $1,222,000.00 $0.00 5. F. (",AS N u' irlit: S'I'AFVSP()NS(.')W BOB GIBERSON )RIGINAi, A(,'VNI-),\ D,\ rt,;: 05/15/17 ( . . ....... ....... -"- AG1,NDA I YFIMTYIIY� 42nd Ave S Phase III Project (S 160th St - Southcenter Blvd) Supplemental Agreement No. 7 with CH2M Hill for Construction Management ❑ INAUSdon lVolion (J Ordinance []Bid,dward ❑I)ifiblii,li(,,ejyin,gF-1011ieF '144 0"we ul Dale 05119117 Oate 1�1 � Dale 11tg Dale Mg Date Date 9'(r colt E] Coun,'i/ [:] Mayor... I 11" El 0(,I) El 1"inance El Fire ❑ IT 1:1 P�/�'R ❑ Police ®l> Y SPONS(W',S CH21V! Hill is currently the design consultant for the 42"d Ave S Phase III Project with St-IMNIARY Contract No. 12-010. During construction, the City will need construction management support from the designer on record. The construction bid was awarded to Active Construction on S/1/17. Council is being asked to approve Supplemental Agreement No. 7 for construction management with CH2M', Hill in the amount of $50,267.26. m, 0 cow NItg. ❑ CA&P 0nic I `&S cinte Z'I'ransportatjon ("Mte F-1 Utilities ("mic El Arts Gmini, Parks COMM. [] Planning Corrim. 05/09/17 cj i,111z: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CoM.M"I"T."', Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE I 'X FN H'I J It I FIQ L � I R I T) APPMAIRIATION RiQuIRF.J) $50,267.26 $1,222,000.00 $0.00 FLITId SO Urce: 103 RESIDENTIAL STREETS &412 SURFACE WATER (PAGES 2 & 100, 2017 CIP) MT' G. DATE RECORD OF COUNCIL, ACTION 05/15/17 MTG.DATE ATTACHMENTS 05/15/17 Informational Memorandum dated 05/05/17 Pages 2 and 100, 2017 CIP - CH2M Hill's Supplemental Agreement No. 7 to Contract No. 12-010 Minutes from the Transportation & Infrastructure Committee meeting of 05/09/17 95 Citv of Tukwfla Transportation and Infrastructure Com7m, e Bob Giberson, Public Works Dire,c, , enior i-rogram rh'5A%"9TF Mayor Ekberg May 5, 2017 MEMEM= SUBJECT: 42"d Avenue South P Replacement Projects Project Nos. 99410303 & 99341208 Supplemental Agreement No. 7 with CH12M H�ILL Engineers, Inc. ISSUE Approve Supplemental Agreement No. 7 to Consultant Contract No. 12-010 with CH2M HILL Engineers, Inc. (CH2M) for construction management support services. Contract No. 12-010 with CH2M provided design engineering services for the 42 d Avenue South Phase III and Gilliam Creek Culvert Replacement Projects. Council awarded the construction contract to Active Construction, Inc. on May 1, 2017, Supplemental! Agreement No. 7 with CH2M, the Designer on Record (DOR), will provide construction management (CM) support during the construction phase along with AECOM Technical Services, Inc. (AECOM). DISCUSSION To properly manage this construction project, the City will need CM support from the DA' during the construction phase. Through Supplemental Agreement Noi. 7, CH2M staff will provide responses to t contractor's requests for information and submittal reviews. Tukwila CM staff and AECOM will provid the majority of the CM work and field inspections. I FISCAL IMPACT CH2M's Supplemental Agreement No. 7 was carefully reviewed and is reasonable for the scope of work. Council is being asked to approve Supplemental Agreement No. 7 to Contract No. 12-010 with CH2M in the amount of $50,267.26 for the 42 nd Avenue South Phase III and Gilliam Creek Culvert Replacement Projects and consider this item on the Consent Agenda at the May 15, 2017 Regular Meeting. Attachments: Pages 2 and 100, 2017 CIP CH2M Hill's Supplemental Agreement No. 7 W4" FnYPROJECMA RIN & RS Profects(142nd Ave S PhaTe 111 100, Contrad DocworO�ZHW HilkIrdo Memo 42H21A GM Sup N7 050517GIDOCX 97 ti CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: 42nd Ave South Phase III Project No, 99410303 DESCRIPTION: Design and construct street improvements, drainage, s,idewalks, bike facilities, and driveway adjustments. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization, STATUS: Phase III (S/C Blvd (154th) - S 160 St), Design: began in 2012, construction in 2017. Project No. 99410303 Phase IV (S 139 St - S 131 PI) in beyond, Project No. 99410301 Phase I 90-RWI 5 (S/C Blvd (154) - 144 St) $3,796 & Phase 11 94-RS02 (144-139) $1,,850, both completed. MAINT. IMPACT- Reduce pavement, shoulder, and drainage work. COMMENT: Only Phase III is shown in active years. Project includes Surface Water's Gilliam Creek 42nd Ave S Culvert project for $13m and is part of the Walk & Roll Plan. Seattle City Light's funding is a 60140 underground split, FINANCIAL Through Estimated in $000*s) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Phase IV Design 1,000 125 1,125 Land (RA(V) '100 100 Const, Mgmt, 750 322 560 1,632 Construction 2,534 1,086 3,800 7,420 Undergiroun6rig 2,467 1,057 3,524 TOTAL EXPENSES 1000 125 5,851 1 2,465 1 01 0 01 0 1 4,360 1 13,801 FUND SOURCES Seattle City Light 1,077 462 1,539 Surface Water 144 4 148 Other Utilities 1 150 136 287 Bond 4,600 1,800 6,400 City Op,er. Revenue 855 121 24 67 0 0 0 0 4,360 5,427 TOTAL SOURCES 1,000 126 6,861 2,466 1 0 0 0 0 4,360 13,801 2017 - 2022 Capital Improvement Program I CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Gilliam Creek 42 Ave S Surface Water Culvert Project No. 99410303 99341208 DESCRIPTION- Design and replace the 36-inch surface water culvert under 42 Ave S/Gilham Creek Combining this project with the Residential Street Project 42nd Ave S Phase Ill. JUSTIFICATION: The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and lead to loss of roadway, STATUS: Project is currently under design with construction scheduled to begin in 2017 MAINT, IMPACT: Expected to decrease maintenance, COMMENT: State Fish & Wildlife hydraulic project approved! (HPA) permit will be required, Replacement will require a fish passable structure, FINANCIAL Through Estimated in $000's 2016 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 144 31 175 Land (R/W) 0 Const, Mgmt. 135 15 150 Construction 8 900 100 1,008 TOTAL EXPENSES 1 1521 31 1 1,035 1 116 0 01 01 01 01 1,333 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 152 31 1,035 115 0 0 0 0 0 1,333 TOTAL SOURCES 152 31 1,035 115 0 0 0 0 0 1,333 2017 - 2022 Capital Improvement Program 100 Im N W*F1 S City of Tukwila Agreement Number: 12-010 62010 Southcenter Boulevard, Tukwila WA 98188 Amendment #7 • W A ZEMW� My� ATTEST/AUTH E NT1 CATE D Christy O' Flaherty, MMC, City Clerk C'A Revised Decembei 2016 X/ Printed Name: 6?.41,1; CIII44OF .mom WS ffi*,L�W4� mill -me III"- W"�� Page I of I 101 i ff"A "Iffir-1w 40th— 42nd Ave S. Phase III City of Tukwfla Amendment 7 Scolpe of Work The scope of work is amended as follows: Jm� I I EM Work described in the original contract and subsequent amendments 1 through 6 has been completed, This includes the preparation of Bid documents and services during bidding. T his amendment is for services during the construction phase. The contract date shall extend to June 30, 2018 TASK I Project Management Additional project management is required for the preparation of progress reports and invoicing. The additional duration for purposes of project management is assumed to be 12 months. This assumes that we will on bill bi-monthly during the winter construction shutdown. Deliverables- # Monthly progress reports and invoices (12) TASK 13 The City is responsible for the day to day management of the construction contractor. CONSULTANT will provide the following support to the City during construction. 13.1 Services During Construction The CONSULTANT will support the CITY throughout the construction by providing design clarification, reviewing Contractor submittals, and providing responses to the Contractor's requests for information. This task effort is limited to the hours shown in the attached fee determination sheet. The CONSULTANT will provide written responses to the Contractor's request for interpretation or clarification of the contract documents. 103 When requested by the City, the CONSULTANT will coordinate visits to the site by selected design team members to review progress and quality of the work. The visits shall observe the general progress of the work compared to the contract documents at the time of the visit arid review any specific items of work brought to the attention of the design team, members by the City's Construction Manager. The CONSULTANT will assist the CITY with the issuance of changes to the contract for construction. The CITY will obtain from the Contractor a, proposed shop drawing and submittal schedule, which shall identify the shop drawings, samples and submittals required by the contract for construction, along with the anticipated dates for submission. The CONSULTANT will coordinate with the design team for the reviews of the Contractor's shop drawings, samples, and other submittals. The CONSULTANT's review of shop drawings, samples and submittals shall be for general conformance with the design concept and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The CONSULTANT will review the Contractor's requests for information or clarification of the contract documents for construction. The CONSULTANT will coordinate such review with fl-le design team and with the CITY. The CONSULTANT will coordinate and issue responses to the requests. The CONSU1:17ANT will assist the CITY in reviewing and responding to the Contractor's requests for substitution of materials and equipment. The CONSUIJANT will review such requests and will advise the CITY as to the acceptability Of such Substitutions. Assumptions: • All work will be done on an on-call basis as requested by the City • This task effort is limited to the hours shown in the attached fee determination sheet. • Submittal reviews will be limited to special/non-standard iterns as requested by the City. • When requested by the City, CH2M will incorporate necessary plan revisions into the contract documents. FJ_ ME= M. • Submittal review responses • Responses to contractor Requests for Information (BFI's) • Incorporate revisions to contract documents. ITITI. Exhibit r, .. Summary City of t Avenue South Amendment DRAFT i` REVIEW 412612017 Budget Summary By Task 105 - CO Exhibit - Draft Consultant Fee ___on City 9Tukwila _._ Avenue South Phase ma_n +_r DRAFT for »w_ m City of 'Tukwila 40th - 42n,d Avenue South Phase III Direct Labor Cat . .. . . .. . ... .. ... . ............. qu�"---X Rate Cost Travel-Mileage 180i.0 M535 $96,30 Travel - Parking==. 6.0 $20.00 MOM Postage & Freight $40.00 iTotal Expenses $266.30 107 hxWiNFB---URA-FT-C-o-nsu1tant Fee Summary City of Tukwila 40th - 42nd Aveinue South Phase III im Task 13 - Reimbursable Item ask '1 - Project Services Totals Management During Construction Postage & Freight $40.00 $40.00 Travel - Mileage $96.30 $96.30 TraveV - Parking $120.00 $120.00 Totals $216.30 $40.00 $266.30 im City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes May 9, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Bob Giberson, Robin Tischmak, Gai Lau, Pat Brodin, Dave Sorensen, Mike Cusick, Lau CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Bid Award: CBQ Sanitary Sewer HehaDifitation - Staff is seeking Council approval of a contractw amount of $413,935.50 for the CBD Sanitary Sew Sewer Repair Project. This project will address t Park East south of Costco Chive. Gary Harper Cot previously performed satisfactory work in the Ci MAY 15, 2017 REGULAR CONSENT AGENDA. B. Supplemental Agreement: 42114 C. Staff is seeking Council apprb\u Inc. in the amount of $50',267 Avenue South Phase;lll &Gill provide for CH2M to provide re contractor. UNANIMOUS API AGENDA. i Gary Harpe Rehabilitiat deteriorate truction was UNANIMOI a ra, Ryan Larson, Peter p h rey Construction, Inc. in the on - 2016 Andover Park East i asbestos sewer pipe in Andover the low bidder and has S APPROVAL. FORWARD TO I of Supplemental Agreement No. 7 with CH2m HILL Engineers, 16 for construction management support service on the 42nd im Creek Culvert Replacement Projects. This agreement will )orises to information requests and submittal reviews from the tOVAL. FORWARD TO MAY 15, 2017 REGULAR CONSENT Staff is seeking Council' approval of a contract with AECOM Technical Services, Inc. in the amount of $977,154.00 for construction management services for the 42nd Avenue South Phase III & Gilliam Creek Culvert Replacement Projects. This contract includes construction engineering, inspection, document compliance support and material testing. UNANIMOUS APPROVAL. FORWARD TO MAY 15, 2017 REGULAR CONSENT AGENDA. I