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Home My WebLink AboutCDN 2017-05-22 Item 2B - Grant Application - Community Development Block Grant for Crestview Park Playground ReplacementCity of '7"ukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Community Development and Neighborhoods 11 FROM: Rick Still, Parks and Recreation Director BY: Dave Johnson, Parks and Recreation Manager DATE: May 17, 2017 SUBJECT: Authorization to submit CDBG Application for Playground Replacement at Crestview Park ISSVE Parks and Recreation is submitting an application to King County for Federal Community kif 20.Qftf fok, reQlace Vie Qla -ty-IT41121(e] Z101 I I ki I It has been a number of years since Parks and Recreation has applied to this grant program. The department is eager to implement our Capital Improvement Program (CIP) and are looking to stretch our dollars as far as possible, and seeking grant opportunities to do so. This application will compete county-wide with other similar park projects. DISCUSSION Parks and Recreation is working to implement the CIP, which includes park improvements and play equipment replacement (pg, 33 of CIP), among other items, If our application is successful, the funding will replace the playground equipment at Crestview Park in 2019, RECOMMENDATION We seek Council support for this application and request consideration for placement on the Consent Agenda at the May 22, 2017 Committee • the Whole and Special Meeting to authorize the Mayor to sign the Letter of Certification for the application. ATTACHMENTS Part I Application — Full application is in process Letter of Certification 9 M LM King County King County, WA Department • Community and Human Services DCHS-HCD-CD-53117 CiDBG Capital Funds 5/31/2017 deadline MRIT Project Contact Dave Johnson ... . .......... ..... Tel-, 206-767-2822 Additional Contacts robe rt. eato n@tu kwil awa, gov Pre-Application City of Tukwila City of Tukwila 12424 42nd Avenue South Tukwila, WA 98168 City Administrator David Cline Telephone206-767-2822 Fax Web www.tukwiDawa.gov Some answers wiill not be presented because they are not part of the selected group of questions based on the answer to #2. A, 'V I. Please provide the exact Address of where the project is located (not the agency address) preferred formal.• address, city, state, zip. if the location is a intersection please find the closest address. Upload document and identify as 000. I King County 1 -Map Depicting Location; Form 200.1 Photos; Form 200.2 Site Plan Crestview Park is located at 16200 42nd Avenue South, Tukwila, WA 98168 2. What category does your project fit into? Upload Supporting Documentation as applicable. Non-Profits and Special Districts, see document requirements - 100,1 thru 100, 7 Community Facility Public lmprovements Parks Microenterprise Minor Home Repair Housing 3. What type of activity is involved? Check all that apply. If you checked Acquisition, upload document 700.1- Questions Regarding the Acquisition (Uniform Relocation Act). Acquisition ✓ Rehabilitation Construction Services Population Served 4. How will the project's eligibility for CDBG funding be established? ItArea Benefit, contact Eric Jensen to complete 00.1 Census Data. If Limited Clientele, upload appropriate documentation demonstrating determination of eligibility. All Applicants -Upload document identified as 000.3 Map of Service Delivery Area V Area Benefit (Include map of service area in uploaded documents) Limited Clientele (include form used to document income in document upload section). Presumed Benefit Eligible (severely disabled adults, abused children, battered spouses, homeless, elderly over 62 years of age) Elimination of Slum/blight (spot basis) Survey — Conducted per HUD Regulations Project Description 5, Provide a brief overview of the project and speak specifically how Consortium CDBG funds will be used. Project includes replacement of an old playground at Crestview Park and new surfacing, 6. Provide background and explanation of fund sources and status of other funding pursued and committed for this project, i.e. what other grant/fund sources have you submitted applications? What funds have been committed and is there a time expiration for those funds. Are any of the 'Other' funds from a federal source? There are no other funding sources for this project. 7. What public: participation has been held or do you anticipate holding during the course of the Pre- application and RFP process regarding this fuinding request? Our PROS Plan was completed in 2014, We also held a"See You in the Park event at this park in 2016 which had approximately 150 neighbors in attendance. F-F� Y V I 1, f f I I. ELIGIBILITY- How do you determine eligibility (income screening, location of residence, eligibility in other government programs? Are you familiar with current CDBG income screening requirements? Applicants will be required to provide a, copy of the tool used for client intake process as an attachment to the application phase. Upload document identified as 100, 6 Intake Tool Used to Qualify Eligibility The park sits in a triangle between 3 block groups, two of which are >60% Low Moderate Income. By measuring out 112 half mile distance radius, it locate and draw is definitely above 60% LML 111MIN11101 lill !'! Ill! I 1 11 ill I I ! I . . 12. Provide the estimated milestones for completion of your project. Answers are limited to 10 characters each. Required Format for Response.- MONTHIYEAR; i.e. Jan-2017 April 2018 Environmental Review Complete Aug 2018 Contract Executed with King County Procurement of Architect and/or Engineer i Acquisition complete (If applicable) Feb 2019 Design Complete / Bid Spec Prepared March 2.019 Bid Opening May 2019 Construction 50% Complete June 2019 Construction Complete July 2019 Labor Standards Reviewed and Accepted July 2019 Reports Submitted / Retainage Distributed June 2019 Ribbon Cutting Event or Summary Interview July 2019 Project Complete TOTAL 14. Do you anticipate electing to charge the permissible Indirect cost rate allowed by §200.414 (f) Indirect (F&A) costs, See "Requirements Section " in Program Summary for reference and context Indicate either "Yes -- provide an explanation of the status ofan Indirect Cost Plan",_ drafting being reviewed approval underway or "No - we decline to take advantage of the option to charge an indirect cost rate." No -we decline to take advantage of the option to charge an indirect cost rate, M, Fb � 4',,'01, Documents Requested * 000.1_ All Applicantsl� I-Map depict�ing project location and surrounding area information, Ema l`� Required? Attached Documents V ", 11 I°kr, h 9 "� 200.1 Environmental Review Site Photos t 800.1 Census Data supporting Low Moderate- 1-) -1 t Income Area Benefit. Documentation should include Census Tract; Block Group information that fit within the Service Delivery Area identified in 0003. 700.1 Q,3 Acquisition (If applicable) Relocation questions concerning the acquisition. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. Project Category 1, What category does your project fit into? Community Facility Infrastructure Improvements ✓ Parks M icroeniterp rise Minor Home Repair Other, please explain: 2. ALL: Discuss the scope and magnitude of the problem or need your project is designed to address. Quantify this need using local, sub-regional or regional data. -no answer- 3. ALL: Describe how the project/program is accessible as it relates to the following: 1) transportation, W 000.3 All Applicants - Map with a line depicting area . .. . ...... . .... of Service Delivery. If all King County or sub-regionaf delivery indicate the region on the map. 100.1 Pre-Application Phase - Non - Profit IRS Letter se �S L of Designation 100.3 Pre-App Phase: Non-Profit/Special Districts: Current List of Agency Board Members with term and expiration dates noted. 100A Pre-App Phase: Non-Profit/Special Districts: Current Bylaws and Articles of Incorporation 100.6 Programs/Services: Upload Agency's Tool ✓ used for Client Intake process 100.8 Agency Audit and/or General Ledger and Financials for ,?016. 200.1 Environmental Review Site Photos t 800.1 Census Data supporting Low Moderate- 1-) -1 t Income Area Benefit. Documentation should include Census Tract; Block Group information that fit within the Service Delivery Area identified in 0003. 700.1 Q,3 Acquisition (If applicable) Relocation questions concerning the acquisition. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. Project Category 1, What category does your project fit into? Community Facility Infrastructure Improvements ✓ Parks M icroeniterp rise Minor Home Repair Other, please explain: 2. ALL: Discuss the scope and magnitude of the problem or need your project is designed to address. Quantify this need using local, sub-regional or regional data. -no answer- 3. ALL: Describe how the project/program is accessible as it relates to the following: 1) transportation, W immediacy • services (waiting list?) and 3) reaching isola,ted individuals. -no answer- 4. ALL: Can your project or program be funded at a reduced level? If yes, indicate the minimum amount needed to make the project viable. Indicate what change(s) would be made to the scope of the project to address the reduction in funds? -no answer- 5. Identify Green Building techniques, green building materials, energy efficient design(s) and pervious surfaces that will be used in construction and long term use for energy conservation. Scorecard template available forreviewat http:11your. kingcounty.go,vlsotidwastelgreenbuildinglscorecard. asp -no answer- 6. Specify any known code or safety violations. Will updating any of the systems( s) realize cost or energy savings within a reasonable time? If so, please explain - include the estimated payback period (in terms of years or other time frame). Upload template document identified as 10"707.2 ADA, 504 Self-Evaluation and Correction Plan -no answer- A" 0, o/ oII I 9. CAPITAL PROJECTS: Describe the scope in detail and specify the size of the project (SF/LF - if applicable). Engineer's or Architect's Estimate should correlate to the construction funding noted on the construction line item on your project budget. -no answer- 10. CAPITAL PROJECTS: Specify how you arrived at the total cost of the project. Identify permits required for the project as well as any land use approval (i.e, lot line adjustment, subdivision, rezone, conditional use, etc.) and/or acquisition costs. Community Facility: upload template document 300.3 Architect's Estimate (Wet Stamped); 700.2 Acquisition Budget OR InfrastructurelParks: upload template document 400.2 Engineer's Estimate, (Wet Stamped),, 700.2 Acquisition Budget ffirelp.1fiNT5 11. Describe extent the project addresses a public health and/or safety need. Attach all supporting documentation that relates to this need. (e.g. orders, letters, traffic accident counts, Department of Transportation (DOT) public safety statistics). -no answer- Citizen Participation Documentation 12. INFRASTRUCTURE/PARKS: Capital Improvement Plan (CIP)/ Park or Neighborhood Plan-. Where is this project listed in priorities. Is it identified as high, medium or low on the list? If so, what role or percentage does it constitute in this proposal? IntrastructurelParks: upload required document identified as 400. 1 - Capital Improvement PlanlParks Plan/Other Service Delivery Area -- Project and/or Program 11 13. ALL: The project must serve either an area which is primarily residential and predominately low/mod income (Area Benefit) or be limited to serving CDBG income eligible clientele or residents. Describe the area or those residents that will benefit. Required Attachment(s): FOR infrastructure: Census data supporting LMA or Survey Results of specified area approved by HCD Staff FOR Community Facility, Minor Home Repair or Microenterprise Program: Income Screening Tool -no answer- 14. ALL: Briefly describe the agency's existing staff positions/qualifications, and its capacity to carry out this activity. Does your agency have a personnel policy manual with an affirmative action plan and grievance procedures. -no answer- 0 18 ALL: What is the current use of the site? If Program, what other services are offered at this site? Upload documents 200.1 IMap 200.2 Site plan /Map site photo template. -no answer- 19. ALL: Floodplain: Identify the nearest natural waterbody (stream, lake, etc.) How far, and in which direction is it from the project site? -no answer- 20, Endangered Species Act: How much of a net increase in impervious surface (example: concrete/asphalt) will occur (if applicable). Does a current stormwater system exist at the project site? Please describe. -no answer- 21. Archaeology: Will the project excavate or otherwise disturb soil that has not been disturbed before, and if so, to what depth and horizontal dimensions? -no answer- 22. Toxics- Hias a Phase I Environmental Site Assessment (or equivalent toxics review) been completed? What was the previous use of this property? What is the use of properties surrounding the project site? -no answer- 23. ALL: Other Environmental Factors; check any and all that apply. 1 FEMA designated floodplain 1- Wetland Ecologicall-sensitive area Designated Historic neighborhood Other: No Known Factors 24. ALL: Choice-Limiting Activities- Do you anticipate undertaking any of the following actions on this 12 project after submittal of your application on May 31, 2017? Property acquisition, clearing, grading, site prep, etc,? If so, describe, -no answer- 25. PARKS.- Describe what plan exist or actions are being considered to address any inadequacies identified regarding the park and/or structure conditions. Upload template document identified as 400.3 Park and Structure(s) Comprehensive Assessment -no answer- Funding Funds Matching Requested by Committed Sources/Revenues Funds Source King County Consortium CDBG t_6E)$ 00 JSD;y 0M Joint Agreement City CDBG or Other Funds 0 () U U `I I; U0 HOME Consortium City CDBG or (110 [)$ 0 'Y/ Other Funds Federal 0 00 State U: ID',,) 0 ()u Local and/or City, County Funds I" J, U D 00 Li 11'1� 11) Z" ") l,.i )J $ Private Y> 0$ 0 00 i 0 00 In-Kind 00 0 Other (specify) Usi')Iil 0 00 U Other (specify) 0 1)0 Total USD$ 0.00 USD$ USD$ 0.00 0.00 00 Local Fund State Fund Federal Funding Uses/Expenses King Co CDBG Match Match Fund Match Environmental Review (KC Set aside) Appraisl(s) Architect /Engineer Permit Design and Procurement of Construction Construction *Upload Architect or Engineers Wet Stamped Estimate Project Management/ Agency um 13 Project Management Contractor Acquisition- any type (if applicable) Administrative Costs (O &M, Traver, etc) Indirect Cost per 2 CFR 200.414(f) Other; Specifiy Use Total USD$ OM USD$ USD$ USD$ USD$ 0.00 0.00 0.00 0.00 Tables # of Beneficiaries NORTH/EAST SUB- REGION Beaux Arts Bothell Carnation Clyde Hill Duvall Hunts Point Issaquah Kenmore Lake Forest Park Medina Mercer Island Newcastle North Bend Sammamish Skykomish Snoqualmie Woodinville Yarrow Point Uninc.King Co. Kirkland -- Joint Agreement City Redmond _. Joint Agreement City Shoreline _.. Joint Agreement City Total 0 SOUTH SUB- REGION Algona Black Diamond Burien Covington Des Moines IL'! Maple Valley Normandy Park Pacific SeaTac Tukwila Uninc, King Co Renton -- Joint Agreement City Total OUTSIDE OF CDBG CONSORTIUM Auburn Bellevue Federal Way Kent Seattle Other Total (Grand Total listed below) Total Documents Requested * 000.0 — ALL Applications: Application Certification - signed and on Agency Letterhead 100.2—ADA 504 Self Evaluation Template (if applicable). 100.5—All Applicants - Organization Chart 100.7—Non-Profits: King County Equal Benefits Substantial Compliance Authorization Form 200.2 Site Plan 300,1—Community Facility Comprehensive Assessment . ... . .. ...... .... . 300.2—Community Facility: Agency 10 year Proforma 300.3—Community Facility: Wet stamped Architect Estimate 300.4—ComFac-.Ownership Authorization Form 400.1—Infrastructure/Parks: Capital Improvement Plan - Provide cover page of the CIP; excerpts of pertinent pages that reference your proposed project and evidence of the date of publication. Upload as one .pdf Required? Attached Documents* V M ] J I Cc El 15 400.2—Infrastructure/Parks: Wet Stamped Engineer Estimate 400.3 Park and Structures) Comprehensive ✓ Assessment 0 500.1 — PROGRAMS Microenterprise Program Policies and Procedures 500.2—PR0 GRAMS: Microenterprise: Resume of project team members 500,3—PROGRAMS: Microenterprise Timelines Performance Measures 600.11—PROGRAMS: Minor Home Repair Program ✓ Policies and Procedures 600,2 PROGRAMS MHR Timelines Performance Measures 700. I_King County W9 - (if new contractor to King ✓ County). Requested Document Not Applicable Other Supporting Documents Agency Wants Reviewers to Consider in the Evaluation. UPDATED MILESTONES TABLES: Refer to 0212 of Pre-Application, 700.2_02.10 Acquisition - Budget Detail * ZoomGrants "m is not responsible for the content of uploaded documents, am .. ProWorrtis? Contid us at 02002-2017 GramAna(ysl,crim. Afl rights reserved 'ZoornGrants' and the ZoomGrants logo are Itademarks of GfaifttAnalyM.Corn, LLC. 16 City of Tukwila Allan Ekber —May] Parks & Recreation Department - Rick Still, Director May 22, 2017 Kathy"I'remper, Community Development Coordinator King County Housing and Community Development Program Chinook Building, Fifth Floor 401 Fifth AvenUe, Suite .51 f1 Seattle, WA 98104 Subject, RFP No. 2017531161 ICD-(. "D 2017 ("DBG Capital Application The City of'l'tikwila is please to submit an application for Crestview Park Playground Replacement in the arnount of $80,000.00 through ZoomGrants' online application management system for RFP No. 2017-53117-fICD-C1 , King County Consortium 2018 CI)BG Capital Non-flousing allocation process. To the best of my knowledge and belief, the information included in this application has been carefully examined. Applicant understands and agrees to comply with the policies rules and regulations referenced in the application iffunding is awarded. It is further understood ghat information presented in this application Nvill become a part oaf any subsequent funding contract. Authorized Signature of Applicant L� Narne and'I"itle: Allan Ekberg, Mayo E-mail Address: . . ........ . Applicant Contact Information for infiorination regarding this application: Name and Title: Dave Johnson. Parks & Recreation Mau na ,Yer E-imail Address: The Lellcr is to be signed bY an enaho)-Led represenlative (# the orgunization and uploadedprior to ntidnight Alqy 31, 01T 12424 42nd Ave. S. * Tukwila, Washington 98168 # Phone: 206-768-2822 * Fax- 206-768-0524 17