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Home My WebLink AboutSpecial 2017-05-22 Item 2B - Public Safety Plan - Purchase of 3 Fire Department Administration Vehicles for $168,748.56lirmNo. Spec 2.B. 35 STAFFSPONSOW BOB GIBERSON 05/22/17 A (; 1,N I X \ ITF,\ I TI FL 1`1 Public Safety, Plan Purchase of Three Fire Administration Vehicles j Bid,livard F-1 Public I leaniq! Otber GVJ'JX;()RY Z Dijcve.uion ®i1 otion E] Resolulion Ordinance F_ El A tgg Date 05,1122117 MVP g 1)(ite 0-5122117 yll�'g Deve I 1tg Dale 11�? nah. il 1Cg Dale A14g Date SPONS0H E] C`ouneil Ale!'Yor E] HR 0 D(J) E] Pinance [] 1;iir [:] n, P&R, [:] iwiee Z 111V` SPONSOR'S Council is being asked to approve the purchase of three fire administration vehicles scheduled under the Public Safety Plan - Fire Apparatus & Equipment., All three fire vehicles are Ford Utility Interceptor SUVs; for $56,249.52 each, for a grand total of $168,748.56,. The purchase of the three fire vehicles is within the Public Safety Plan's 2017 budgeted amount of $180,000. Ri:lvji�Avi'i) 1w El C0W mtg, El CA&P CAnte Z F&S Cmte FITransportation Cnite Utilities Cmte Arts Comm. R Parks Comm. F-1 Planning COMM. DATE: 05/16/17 CONINI1°ITE11'CHAIR: VERNA SEAL. RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department CONIMI'll'F11: Unanimous Approval,- Forward to Committee of the Whole & Special COST IMPACT/ FUND SOURCE ExI1FNt)n,uiu,, Rv(UIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $168,748.56 $180,000.00 $0.00 Fired Sour ce: 305 FUND -PUBLIC SAFETY PLAN (PAGE 58, 2017 CIP) Comments: MTG.DATE RECORD OF COUNCIL ACTION 05/22/17 05/22/17 MTG. DATE ATTACHMENTS 05/22/17 Memorandum dated 05/12/17 -Informational 2017 CIP, page 58 Platform of Ford Utility Interceptor SUV PowerPoint Presentation, 5/3/16, Tukwila Fire Replacement Schedule Working Spreadsheet of Expenditures Minutes from the Finance & Safety Committee meeting of 05/16/17 35 36 TO: FROM: BY: CC: DATE: SUBJECT: City of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM Finance & Safety Committee Bob Giberson, Public Works Director 15,4 Gail Labanara, Public Works Analyst Mayor Ekberg May 12, 2017 Public Safety Plan — Fire Apparatus & Equipment Project No. 91630401 Purchase of Three Fire Administration Vehicles Allan Ekberg, Mayor ISSUE Council approval for the purchase of three Fire Department administration vehicles as part of the Public Safety Plan (PSP). BACKGROUND The voter-approved Public Safety Plan has $1,084,000 budgeted in 2017 for fire vehicles and equipment. Three Fire Department administration vehicles have been researched and vehicle platforms have been prepared. The three fire vehicles will be Ford Utility Interceptor SUVs, which is the same vehicle the City purchases for Police Patrol, ensuring a consistent platform and savings on fleet maintenance. FINANCIAL IMPACT Old # New # Purchase 91630401.5117.201 Admin Vehicle 1281 5900 $ 56,249.52 91630401,5117.201 Admin Vehicle 5587 5901 56,249.52 91630401.5117.205 Emergency Mgmt 5569 5902 56,249.52 Total 9168,748.56 Budget $100,000.00 80,000.00 $180,000,0Q The purchase of the three fire vehicles is within PSP's budgeted amount of $180,000. The City of Tukwila Municipal Code requires all purchases over $40,000 be approved by City Council, RECOMMENDATION Council is being asked to approve the purchase of the three fire administration vehicles for the Public Safety Plan - Fire Apparatus & Equipment in the amount of $168,748.56 and consider this item at the May 22, 2017 Committee of the Whole and then on the Consent Agenda at the Special Meeting immediately following that same night. Attachments: 2017 CIP, page 58 Platform of Ford Utility Interceptor SUV AWD, all three vehicles are the same price PowerPoint Presentation 5/3/16, Tukwila Fire Apparatus, Vehicle & Equipment Replacement Schedules Working Spreadsheet of Expenditures z)public safety plan does fire \info memo purchase fire admin vehicles 051217.docx 37 38 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Fire Apparatus & Equipment Project No 91630401 DESCRIPTION: Fire trucks and fire equipment must be purchased on a regular basis. Funding this life/safety equipment via a voter-approved bond guarantees that the Tukwila Fire Department is fully funded for the life of the bond JUSTIFICATION: Safety and well-being of Tukwila citizens and visitors. STATUS: Part of the City's Public Safety Plan MAINT. IMPACT: COMMENT: New project for 2017-2022 CIP Public Safety Plan will be paid with voter-approved debt FINANCIAL (in $000's) EXPENSES Design Land (RAN) Apparatus & Equip Construction TOTAL EXPENSES FUND SOURCES Awarded Grant Public Safety Bond Fire Impact Fees Fire Impact Fees Expec City Oper, Revenue TOTAL SOURCES Through Estimated 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL 0 0 1,084 1,084 1,474 1,474 3,276 3,276 1,309 1,309 2,104 2,104 2,349 2,349 18,336 18,336 0 0 29,932 0 29,932 ted 0 0 0 0 4,501 (3,417) 1,084 1,474 1,474 6,484 (3,208) 3,276 1,309 1,309 2,104 2,104 82 2,267 2,349 14,115 4,221 18,336 0 25,182 0 0 4,750 29,932 Capital Equipment Purchases. 2017 - 2022 Capital Improvement Program 58 39 40 Unit (s): 5408 FIRE ADMIN VEHICLE 2017 PUBLIC SAFETY PLAN FIRE FLEET EQUIPMENT Vehicle Part # ty Description Totat Item Cost 2017 FORD UTILITY INTERCEPTOR 1 SUV AWD Base vehicle $30,279.52 SALES TAX $3,027.95 501.02.594.480.64.00 Licensing BASE VEHICLE SUB TOTAL $33,307.47 $49.50 BASE VEHICLE GRAND TOTAL $33,356.97 01.02.594.480.64.00 SPS OUTFITTING INSTALL AND LIGHTING PACKAGE $16,073.55 TABLET $5,000.00 CRADLE POINT $850.00 LIGHT BOX $150.00 SPOTLIGHT LED UPGRADE $150.00 0.34.02 FIRE EXTINGUISHER $25.00 FIRST AID KIT $28.00 BBP KIT $16.00 GRAPHICS $600.00 EST. OUTFITTING TOTAL $22,892.55 In-house Outfitting Labor Cost Summary Base vehicle Outfitting Grand Total Capitalization Budget (Over) / Under Budget Outfitting Labor Grand Total S33,356.97 $22,892.55 $56,249.52 $60,000.00 $3,750.48 Approvals $0.00 $56,249.52 41 NOTE: All items listed are based on proper outfitting of this particular make, model and year of vehicle. All prices are based on supplier's pricing at time of quote and is subject to change wi hout notice. Department Director's Signature: Public Works Director's Signature: Finance Director's Signature: Date: Date: Date: CITY ADMINISTRATOR Signature: Date: Printed: 4/1 1/20 42 (wiIa Fire Apparatus, Vehicle end EL!ipr . er t cr!acr... er _ SchedLs ance and May 3 , 2Q1 .,K e.. 0 vm ,...:, ,.., 290 The Tukwila Fire Department 20 year capital equipment re~ schedule provides a detailed analysis that reflects needec inventory. All charts are in today's dollars. The 20 year bond covers multiple life cycles for : e IT {)rc ty equipment with multi -year use and annual replaceme -r the more individualized equipment. s TFD 20 Yea Capital Replacement Schedule (in th usands Equipment CBA /SABA 2017 2020 2022 2023 2024 2025 2026 2027 2031 2032 203312034 2035: 2036 Totals Nozzles Defibrillators $40 $120 hermal maging (TIC) Bunker Gear Helme 20 $20 $400 $2.5 $2.5 Extrication Equipment 1MDC Body Armor Totals $100 $35 $1.5 $1,5;$1.5 $35 $268 $24151445 34' $24 $58 $1.5 $35 $24 $288 504!$144 $j4 $244 $3,044 20-Year Fire Apparatus; Vehicle Replacement k 71 760J:46,C S' 2017 2016 - 1 14 2020 2021 2022 2023 2024 2025 2026 2027 2026 202 2030 2031 1 2032 2033 2034 2035 2036 7.71.4 . Ek :...E 5 :1CC :130 I .+: t45 S50 SI M SK .1E_, ,._ ME :7. :-.:: 11.111111111111.11111111111111 i__ • : ,,, S.275 no 500 n ,no :52: 2 500 MI 532 :227 S20 520 520 525 .E!-• ,:..E 1 560 550 i no no '2- 1 S60 S38 :2. _ 1 -575 SETS SI:7K 7:1.75.1 , 7,107 :7 4 520 SC . IL ::r. S73 1 :V.: 520 nc n: 500 1 71 1 546: 1 51.450 :2 ::::. f 5060 i :1210 :5-2 :: 012 S134 1 S30 2-535 :: ::: :2' 5 :1:5 :1%1'. -:1,:= -- 1:1_91.11 1 S1,243 1 S-67 :22 15.1 Public Safety Plan - Fire Equipment and Apparatus Project Accounting General Ledger Equipment 91630401.5118.220 305.98.594.220.64.00 SCBA /SABA 91630401.5118.221 305.98.594.220.64.00 SCBA Fill Station Q1 F,2r1dni 11 8.777 305. g85ga77n6ann Hn<o 91630401.5118.223 305.98.594.220.64.00 Nozzles 91630401.5118.224 305.98.594.220.64.00 Defibrillators 91630401.5118.225 305.98.594.220.64.00 Thermal Imaging (TIC) 91630401.5118.226 305.98.594.220.64.00 Bunker gear 91630401.5118.227 305.98.594.220.64.00 Helmets 91630401.5118.228 305.98.594.220.64.00 Equipment extrication 91630401.5118.229 305.98.594.220.64.00 MDC 91630401.5118.230 305.98.594.220.64.00 Body armor 91630401.5117.201 501.02.594.480.64.00 Admin vehicle 91630401.5117.202 and Aerial 91630401.5117.203 305.98.594.220.64.00 Aid car 91630401.5117.204 BC vehicle 91630401.5117.205 EOC Admin vehicle 91630401.5117.206 EOC utility 91630401.5117.207 Explorer /refresh veh 91630401.5117.208 Fire Marshal Vehicle 91630401.5117.209 Hazmat 91630401.5117.210 Prevention Vehicle 91630401.5117.211 Pumper 91630401.5117.212 Rescue 91630401.5117.213 Utility 5/8/2017 8 of Units 6 1 2 2 2 3 1 1 3 1 6 9 9 Budget I 2017 I Actual 2017 Budget I Actual 2018 ! 2018 I 2019 I 2020 I 2021 1 2022 I 2023 1 ! 2024 I 2025 1 I I 2026 ( 2027 ( 2028 1 I 2029 I I I I 2030 I 2031 i 2032 I I 2033 I I I 2034 I 2035 ( 2036 I I Totals $ 480,000 1 1 I 1 I 1 20,000 i 1 2,500 , 1 120,000 1 1,500 1 1 1 I ! 1 20,000 i 1 2,500 , j 1,500 1 I 110,000 20,000 2,500 100,000 , ! I 35,000 1 I I 20,000 [ 2,500 I I 1,500 I 1 1 1 ( 1 20,000 i 1 2,500 , I 120,000 j 1,500 1 I I 40,000 70,000 20,000 2,500 , I 1 1,500 1 i I j I 20,000 i 1 2,500 , 1 1 1,500 1 I I j 1 20,000 i I 2,500 , 1 1 35,000 1 1 I j 20,000 I 1 2,500 , I 120,000 1 1,500 1 I I I 7 n nnn '" I 1 I 50,000 j I [ 1 20,000 20,000 i 20,000 t 1 2,500 , 2,500 , 2,500 [ 1 I I I 1,500 i 1,500 1 1,500 I 1 40,000 70,000 20,000 I 2,500 , i 120,000 j 35,000 1 1 I$ 480,000 1 1 1 1 I 1 1 20,000 20,000 ! 20,000 , I 1 1 2,500 , 2,500 , 2,500 , i 1 1 j j 1 1,500 I 1,500 ! 1,500 1 I i i I I 20,000 i 1 2,500 , 1 120,000 1 1,500 1 1 I I 1 I i j j j 20,000 i 20,000 1 2,500 , 2,500 100,000 I 35,000 1 1,500 I$ 110,0001 I 1 40,000 70,000 20,000 . I 2,500 , 1 j 1,500 I 960,000 I 220,0001 7n nnn I 50,000 j 120,000 210,000 400,000 50,000 200,000 600,000 164,000 I $ 624,000 1 $ 24,000 1 $ 267,500 I $ 24,000 I $ 144,000 1 $ 134,000 1 $ 24,000 1 $ 57,500 1 $144,000 1 $144,000 1 $ 24,000 1 $ 24,000 I $ 287,500 1 $ 24,000 I $ 24,000 1 $ 504,000 1 $144,000 1 $ 157,500 $ 24,000 I $244,000 1 $ 3,044,000 I $ 100,000 1 1 190,0001 1 80,000 j j j 80,000 ' I 10,000 i I 1 $ 112,499 56,250 $ 30,000 j I I 1 j 20,000 j j I I I 1,400,000 , 1 $ 40,000 j 1,800,0001 I I j j j I 1 65,000 i I 103,000 I $ 55,000 j I I 80,0001 j j j I I 70,000 80,000 1 j I I I j j 65,000 I I I I 875,000 , 20,000 1 j I 275,0001 I j j 1 I I 875,000 60,000 1 j I l ( i 25,000 j 1 1 60,000 1 I , 12,000 1 1 1 1 80,0001 1 j I I 1 I 1,750,000 , j 80,000 I j { 30,000 j j 1 I 36,000 i I 73,000 1 $ 50,000 I $100,000 j $ 30,000 j 1 I t 275,0001 I 1 1 j 80,000 1 j j j 20,000 j I I 1 80,000 I 1 I I 1 I I I 1,750,000 I 1 I $ 40,000 ; 1,800,0001 1 1 1 I i I I 65,000 , I , j 1 $ 55,000 j j I I 1 I I 275,0001 80,000 i 1 j j j i j 65,000 I I I ! 1 I I I 875,000 , 875,000 70,000 1 100,000 ( 20,000 60,000 1 I ( j 25,000 j j 1 60,000 1 1 , j 275,000 12,000 1 1 j I I ( 80,0001 I j j j j j j I 36,000 1 ! 1,750,000 80,000 1 73,000 I $ 50,000 j 1 I 30,000 j j 1 1 j 1 550,000 j 3,600,0001 1,015,0001 320,0001 220,000 i 90,000 j 130,000 j 160,000 ' 202,000 130,000 10,150,000 896,000 j 670,000 46 $ 460,000 1 $ 168,749 $ 1,450,000 1 $2,008,000 1 $ 285,000 1 $ 960,000 1 $1,210,000 1 $372,000 1 $1,910,000 1 $139,000 1 $ 50,000 I $535,000 1 $1,800,000 $2,008,000 1 $305,000 I $960,000 i $1,210,000 1 $372,000 1 $1,910,000 I $109,000 1 $ 80,000 1 $ 18,133,000 $ 1,084,000 I $ 1,474,000 ( $2,275,500 1 $ 309,000 1 $1,104,000 1 $1,344,000 1 $396,000 1 $1,967,500 1 $283,000 1 $194,000 I $559,000 I $1,824,000 1 $2,295,500 1 $329,000 1 $984,000 1 $1,714,000 1 $516,000 1 $2,067,500 1 $133,000 1 $324,000 I $ 21,177,000 1 Z: \Public Safety Plan Docs Fire \Gail's PSP Fire Equipment & Apparatus original plan.xlsx 48 FINANCE COMMITTEE Meeting Minutes City of Tukwila City Council Finance Committee May 16, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Bob Giberson, Gail Labanara, Jay Wittwer, Peggy McCarthy, Vicky Carlsen, Sherry Wright, Craig Zellerhoff, Laurel Humphrey CALL TO ORDER: Chair Seal called the meeting to order at 5 :34 p.m. I. PRESENTATIONS 11. BUSINESS AGENDA A. Public Safety Plan: Purchase of Fire Administration Vehicles Staff is seeking Council approval to purchase three Ford Utility Interceptor SUVs in the amount of $168,748.56. This will be the first purchase related to the Public Safety Plan, and it is under the 2017 Fire vehicle and equipment budget of $180,90 0.00.. Councilm.ember McLeod expressed appreciation that using the same vehicle as the Police Department is a cost - effective measure with regard to fleet maintenance. UNANIMOUS APPROVAL. FORWARD TO MAY 22, 2017 COMMITTEE OF THE WHOLE. B. 2016 Financial Results Staff presented the year -end 2016 Financial Results report. Total general fund revenues exceeded total expenditures by $437K and the ending fund balance is approximately $11.84 million, or $200K higher than the City's conservative estimate during the biennial budget development process. The local economy remains strong and the City's financial outlook is positive. This report will also be delivered to the full Council at a future meeting. DISCUSSION ONLY. C. Budget Process Improvements The Committee was previously informed that staff planned to review budget processes and recommend enhancements in preparation for the development of the 2019 -2020 budget. At its April 18, 2017 meeting, the Committee requested information about different budget models, including priority based, incentive, participatory, and zero -based in addition to an overview of the current process. The current budget process is a hybrid which primarily includes "incremental" and "budgeting for results" models. Staff provided information on the current budget process, which is a hybrid including aspects of "incremental" and "budgeting for results" models. Information about the types of budget models requested by Committee was also shared, including pros and cons. 49