HomeMy WebLinkAbout2017-05-16 Finance MinutesFINANCE COMMITTEE
Meeting Minutes
City Council Finance Committee
May 16, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod
Staff: David Cline, Bob Giberson, Gail Labanara, Jay Wittwer, Peggy McCarthy, Vicky
Carlsen, Sherry Wright, Craig Zellerhoff, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 5:34 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
A. Public Safety Plan: Purchase of Fire Administration Vehicles
Staff is seeking Council approval to purchase three Ford Utility Interceptor SUVs in the amount
of $168,748.56. This will be the first purchase related to the Public Safety Plan, and it is under
the 2017 Fire vehicle and equipment budget of $180,000.00. Counci[member McLeod expressed
appreciation that using the same vehicle as the Police Department is a cost - effective measure
with regard to fleet maintenance. UNANIMOUS APPROVAL. FORWARD TO MAY 22, 2017
COMMITTEE OF THE WHOLE.
B. 2016 Financial Results
Staff presented the year -end 2016 Financial Results report. Total general fund revenues
exceeded total expenditures by $437K and the ending fund balance is approximately $11.84
million, or $200K higher than the City's conservative estimate during the biennial budget
development process. The local economy remains strong and the City's financial outlook is
positive. This report will also be delivered to the full Council at a future meeting. DISCUSSION
ONLY.
C. Budget Process Improvements
As follow up to information requested by the Committee at its April 18, 2017 meeting, staff
presented on different budget models, including priority- based, incentive, participatory, and
zero -based in addition to an overview of the current process. The current budget process is a
hybrid which primarily includes "incremental" and "budgeting for results" models, but also
includes other strategies. One example of how the City incorporates "zero- based" budgeting is
in travel and capital purchases. One particular area that staff hopes to improve for 2019 -2020
is in the use of performance measures, which if used effectively offer transparency into how
government is meeting its goals. The Government Performance Consortium is doing a lot of
work on this topic and is expected to recommend standards to local jurisdictions.
Finance Committee Minutes ........................................................................................................ ............................... April 18, 2017
Committee members expressed appreciation for the overview as well as support for finding
ways to enhance the current process. Staff asked for support to move forward with research
into more effective budgeting for results, which can include aspects of zero - based, incentives,
and community /participatory involvement, and the Committee agreed. Chair Seal will report
to the full Council a summary of the information discussed tonight. She also suggested that
Councilmembers may find a history of the evolution of budgeting in Tukwila useful. Staff could
take the Police Department budget as an example and show how it has changed formats over
the years. DISCUSSION ONLY.
III. MISCELLANEOUS
Adjourned at 6:20 p.m.
i` w..__..... Committee Chair Approval
Minutes by LH