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Home My WebLink AboutFIN 2017-06-06 Item 2A - Discussion - Replacement of Fire Department Breathing Equipment Fit Testing System"r City of I * ukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM, Jay C. Wittwer Fire Chief BY: Jeff Nichols- FirefighterlEMT, Chris Flores Assistant Fire Chief CC: Mayor Ekberg DATE: 0512212017 SUBJECT: Replace Fit Testing System ISSUE Purchase replacement breathing equipment fit tester. Purchase 5-year factory service agreement. Purchase replacement system laptop, Surplus replaced fit testing machine for trade- in credit. BACKGROUND Fit testing is an annual requirement for department memibers who wear respiratory protection. These devices include simple respirators, SCBA's (Self-Contained Breathing Apparatus), and SABA's (Supplied Air Breathing Apparatus), The current fit testing equipment has been in service for more than 15 years and is functioning with problems and breakdowns which have resulted in increasing concern for reliability. Replacement of this equipment was to coincide, with the replacement of all department SC,BA's and SABA's, and the cost of such replacement is factored into Pubfic Safety Bond funding for capital equipment. $20,000.00 was the estimated cost of replacing this system when preparing Public Safety Bond figures. The laptop assigned tN this system is antiquated and the software can no longer be updated, Updating equipment and hardware will allow TIS to support the system more efficiently, DISCUSSION The Tukwila Fire, Department will be ordering and purchasing new SCBA's this year and the new machines will be compatible with any SCBA that is chosen. Newer technology, software and procedures are available for FIT testing. There are only two companies in the market, OHD and TS1. Staff met with the sales representatives from OHD and TS1. The criteria used to base the recommendation for purchase was as follows: I . Accuracy and dependability 2. Ease of use 3, Cost Both machines proved to be accurate and dependable. Both machines are compliant with OSHA and all other regulatory agencies. The OHD Quantifit system was easiest to use, and the process was faster. INFORMATIONAL MEMO Page 2 The OHD Quantifit provided the best price and has reliable customer support that Tukwila Fire has experienced in years past. The prices quoted do not include annual calibration or additional warranties. The equipment is required to undergo annual factory calibration and service, and this cost would reside in the proposed service agreement. The laptop would be incorporated into the system, and would be fully supported by TI& The manufacturer offers a $1,500.00 trade-in allowance for the old equipment. The equipment is not marketable, and it is staff opinion that it has no sales or surplus value. FINANCIAL IMPACT OHD Qauntifit $8,661.45 OHD Gold Service Contract $5,230.00 Laptop Computer $1,600-00 Total before trade-in IMS 491.45 Total after trade-in $13,991.45 RECOMMENDATION Staff recommends purchase of the OHD Quantifit respirator FIT testing machine in the amount of $13,991.45 (after trade-in) and forwarding approval of the purchase to the June 19, 2017 Regular Meeting Consent Agenda. ATTACHMENTS -LN Curtis quote for Quanifit -TS1 quote for Portacount -OHD Quote for Service Contract WA2017 tnto MemosTit Tester,doc Pi 206- 622 -2875 TF: 800- 426 -6633 Fax: 253 -236 -2997 nwsaleslncurtis. corn DUNS #: 00- 922 -4163 IIIIII� CUSTOMER: SHIP TO. Tukwila Cility Fire Department Tukwila Ciity Fire Department 6200 Southcenter Blvd. 6200 Southcenter Blvd. Tukwila WA .8 Tukwila WA .; Northwest Division 6507 S. 208th St. Kent, WA. 98032 www.LNCURTIS.com Quotation No. 56286 QUOTATION NO. ISSUED DATE EXPIRATION DATE 56266 0312112017 05/2012017 SALESPERSON CUSTOMER SERVICE REP Nathan Wentworth Crave Clanell nwentworth@lncurtis.com lncurtis.com ddanekas@a Incurtls.com 206.348 -01771 206- 596 -7903 REQUISITION NO, REQUESTING PARTY CUSTOMER NO" TERMS OFFER CLASS Jeff Nichols 03275 Net 30 FR F.O,B, SNIPVIA REQ. DELIVERY DATE SP Best Way NOTES DISCLAIMERS E TLW� "I Jill ili::1 iiiIII VE N' N N N' • • N, N • N LN QTY UNIT PART NUMBER DESCRIPTION UNIT PRICE TOTAL PRICE 1 1 EA 95194000 CYHD CLANTIFIT'RESP FIT TEST SYSTEM- $7,910.00 $7,910.00 INCLUDES: QUANTIFIT UNIT, ROLLER CASE, KEYBOARD, POWER SUPPLY„ FIT TRACK SOFTWARE, USB CABLE, AND TRIPLE TUBE.. ***NOl An additional TRADE-IN CREDIT of $1500.00 is allowed and will be: credited upon receipt and return of customers used fit tester at factory. SMALL BUSINESS CAGE •N N N 0 SIC •N 1" N •, N •, 1 Jill 111111111 11111111111 llj�l 11111J�Jpgl 111 11111111 J! 111101111ii! 111111 11111111 ;1111 11111 1:111, Page 1 of 2 3 Ph� 206-622-2875 TF: 800-426-6633 Fax: 253-236-2997 is nwsales@tncurtis.com DUNS* 00-922-4163 TOOLS FOR HEROES zm� 0 Subtotal Tax Total Transportation* *(to be added when order ships) Total Northwest Division 6507 S, 208th St. Kent, WA, 98032 www,LNCURTIS.com Quotation No. 56286 500 Cardigan Road Shoreview; MN 551'25 e0g) USA EiN 41- 0843524 Manufacturer of TSW, Afnor , A7rffrrw7m, and ChemLogtx- branded products Tel:(651)490-2811 -..- .0 -. , uuotatiol Quotation Number 20097610 Quotation Date 04/0W201'7 Customer No 5462421 Oust. Ret. Incoterms 2010 CPT: Prepay &Add Consignee's Prernises `'% Payment Term SUBJECT TO CREDIT, APPROVAL Valid To 1 210 71201 7 Currency USD Method of Payment PO, Visa„ "Amex, Mastercard Male PO Out To T S I I Reference Quote number; then submitting PO Material /Description Quantlt Unit Price Amount 8t Ci 1.i o A 9,295.001 9,295.00 PortaCount Pro Respirator Fit Tester PortaCount Pro, AC Adapter with Universal Plug Set, alcohol cartridge, alcohol till capsule, storage cap, (2) zero check- filters, Model 8016 alcohol supplies 3/16" and 1/4" hose adapters, (2) spare alcohol wicks, carrying case, CD Including FitPro+ Fit Test software and operation & service manual, Flash Memory Drive (1G6), US8 cable, and 2- yeir'wrranty. Trade in Discount , , 1,500`00- Customer Discnt Amnt ' Sub Total 7,295 "000 Tax 729.501 Total Amount 8,924.50 "Delivery; Est. Shipping 2 weeks ARC) 'Subject to Prior Carder. – Freight Terms: Prepay and Add -, ` "'TSI accepts payment by purchase order, Visa, MasterCard and American Express., �' "If you wish to place an order, please fax your order to TSI Incorporated to 651 -490 -3824 or email 4 to orderst tsi.com. Please make your purchase order payab)e to "''St Incorporated". —If your,organization is tax exempt, please send a copy of your certificate along with your order Please contact rile with any questions: Long Yang Technical Sales Specialist • PortaCount /DustTrak (Cell) 206 - 552 -4015 long.yang0atsi.com 5 500 Cardigan Road Tel;(651)490.2811 Cage 2 of 2 Shoreview, MN 55126 Fax:(651)490 -3824 Milt A-J )l USA Web. www.TSLcom ElN 41- 0843524 E'mai answers TSLcom Manufacturer of T rr , AtnorS, Airflow-, and ChemLoglanm branded products Quotation Bill -To -Marty —� Quotation Number _ 20097610 h" Tukwila Fire Dept Quotation date 04107/2017 These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end - users) herein identified, They may not be resold, transferred, or otherwise disposed of„ to any other country 1ol` to'any person other than the authorized ultimate consignee or end- user(s), either in their original form or after being incorporated into other rtrrras, without first obtaining approval from the U.S. Government or as otherwise authorized by U.S. law and regulations. This Quotation is subject to the warranties, disclaimers and all rather terms and conditions set forth by TSl Inc, and incorporated by reference and to no others. Seller reserves the might to change prices effective on any new orders, provided Seller notifies in writing those with currently valid Quotations ;pair; to 'arxy order being placed. This Quotation shall become an agreement binding upon the Buyer and Seller when accepted by the Buy and subsequrently accepted by an authorized representative of the Seller at the Selier"s home office and thereupon shall constitute the entire agreement between the parties. I Irp¢ara�4ed Date 04/0742017 TSI Terms and Conditions apply and are incorporated by reference. See http: ✓ ✓www.tsr".com✓tc.pdf For payment terms, complete credit application at http: /✓www.tsi.com✓credit•app✓ - Highest Reliability - Fastest Results - OSHA Accepted - NFPA Compliant - "09UMMIM Service Option Description Part Nuimber Prepaid Annual KIST Calibration and SERF 9519-4010/X Calibration, Maintenance Contract Preventative Maintenance x= Number of Years Prepaid Annual KIST Calibration and SERPW 9519 - Calibration, Maintenance, and Preventative Maintenance + Quantifit Warranty 4010/X Extended Warranty Contract Over the Length of the Contract (2 years is the X = Number of Years standard warranty length) Adapter and Accessory - Evaluation and Repair/ SERPAAC/X OHD Accessory Assurance Contract Replacement. See Brochure for Complete Details X = Number of Years Pick-up and Return of Quantifit for Annual Service. SERPRTC/X OFID Round Trip Shipping Contract See Brochure for Complete Details x= Nuimber of Years Includes: SERPPSC/X OHD Premium Service Contract • Calibration , Maintenance Contract X = Number of Years • OHD Round Trip Shipping Contract Includes: 0 Calibration, Maintenance Contract 0 OHD Round Trip Shipping Contract SERPGSC/X OHD Gold Service Contract • OHD Accessory Assurance Contract X= number ofYears • Full Warranty Through Contract * 3 Day In-house Service Turnaround Ell 201Y QuiantifitO Prepaid Service Options I Year 3 Year 5 Year Part Number Service Package Package Package Package (X = Number of Years) Calibration, Maintenance Contract $625.00 $1,790,00 $2,950.00 SERP 9519-4010/X Calibration, Maintenance, and Extended $2,130.00 $3,910.00 SERPW 9519-4010/X Warranty Contract OHD Accessory Assurance Contract $295,00 $840.00 $1,385.00 SERPAAC/X OHD Round Trip Shipping Contract $200.00 $6,95.00 $1,295.00 SERPRTC/X OHD Premium Service Contract t Includes: $825.00 $2,480.00 $4,23U0 SERPPSC/X • Calibration, Maintenance Contract * OHD Round Trip Shipping OHD Gold Service Contract t Includes: • Calibration, Maintenance Contract 0 Full Warranty Through Contract $1,030.00 $3,080.00 $5,230.00 SERPGSC/X 0 OHD Accessory Assurance 0 OHD Round Trip Shipping • 3 Day In-House Service Turnaround * Alaska & Hawaii Round Trip Shipping Contract price = package cost x 2 t Alaska & Hawaii Service Contract Price = package cost + round trip shipping package for same number of years Example #1, Alaska or Hawaii 1 Year Premium Service Contract Price: $830 (1 year premium service contract) + $200 (1 year round tri, shipping contract) $1,030 (total Alaska or Hawaii cost for 1 Year Premium Service Contract) Example #2, Alaska or Hawaii 1 Year Gold Service Contract Price: $1030 (1 year gold service contract) + $200 (1 year round trip shipping contract 1 $1,230 (total Alaska or Hawaii cost for 1 Year Gold Service Contract) Prices and specifications subject to change without notice