HomeMy WebLinkAbout2017-06-05 Public Safety MinutesPUBLIC SAFETY COMMITTEE
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Citv Council Public Safetv Committee
Meeting Minutes
June 5, 2017 - 5:00 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn
Staff: David Cline, Bob Giberson, Don Tomaso, Chuck Woolley, Rick Mitchell, Kraig
Boyd, Vicky Carlsen, Sherry Wright, Peggy McCarthy, Rachel Bianchi, Andy
Nevins, Jay Wittwer, Laurel Humphrey
Guests: Justine Kim and Carrie Holmes, Shiels Obletz Johnson; Kendra Gonzales, CBRE
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:02 p.m.
I. ANNOUNCEMENT
II. BUSINESSAGENDA
A. Fireworks Permit for July 4, 2017 "Family 4t" at the Fort" Event
Staff is seeking Council approval of a Fireworks Permit Application submitted by Western
Display Fireworks Ltd. for the fireworks display at the City's annual 4th of July Celebration at
Starfire Sports Complex. The application has been approved by the Fire Marshal and found to
be in compliance with standards and regulations, and this vendor and launch location have
been working well. The largest aerial shell will be 3 ". UNANIMOUS APPROVAL. FORWARD TO
JUNE 19, 2017 REGULAR CONSENT AGENDA.
B. Fire Station Programming and Budget
Staff is seeking Council direction for Weinstein A +U to move forward to the schematic design
and cost estimator phase of the fire stations. Programming for the three stations recently took
place with assistance from the consultants and active participation from the Fire Department,
and three possibilities emerged that would projectfacility needs out to the corresponding year:
2040, 2060, and 2080 Plans. The 2040 Plan provides for the square footage outlined in the voter -
approved Plan, and is the programming strategy recommended by City Administration to move
forward to schematic design. The programming phase also resulted in the relocation of
Headquarters to Station 52 as it will be more centrally located than the new 51 site. Due to the
realities of current market conditions, construction costs are much higher than originally
budgeted and preliminary estimation suggests a gap of $8.4 million if the City pursues the 2040
Plan. Administration recommends keeping the commitment to the City by addressing the gap
via fire impact fees and cash flow management associated with fire equipment and apparatus
funding through the Public Safety Plan.
Programming: Chair McLeod asked if firefighters were included in the programming phase and
if their needs were addressed. Firefighter representatives confirmed that everyone had the
opportunity to provide feedback and the programming phase involved a subcommittee of
Public Safety Committee Minutes .................................................................................................. ............................... June 5, 2017
firefighters that had representation from every shift. Councilmember Quinn asked if the 2040
recommendation incorporates seismic safety standards and staff confirmed that the City's
expectation is to exceed minimum standards.
Budget.
Councilmember Quinn stated that the information around market conditions and
subcontractors adding in additional contingencies is key information for the full Council to be
aware of. Chair McLeod asked if the market conditions will impact the budget for the Justice
Center as well, and staff confirmed that it is likely and will be discussed later this year or early
next year. The Committee asked if the staff proposal on cash flow management had been
approved by the City Attorney, and staff replied that the City Attorney and bond counsel have
both been asked to confirm and that information is expected soon. Councilmember Duffie
stated that he feels it important to keep to the commitment made to the voters and supports a
plan that achieves that. Chair McLeod asked fire representatives to comment on the 2040 plan,
and they replied that 2040 is deficient in a few areas such as storage, a training tower, a
community /training room, and a third bay at Station 52 and 54 each. Chair McLeod suggested
that a joint storage solution for fire and police could be addressed through this process.
Chair McLeod referenced suggestions from Council President Robertson on next steps on this
topic, including engaging the Program Management Quality Assurance (PMQA) provider and
scheduling up to two Council work sessions. Staff confirmed that the PMQA interviews were held
on June 1, 2017 and there was a unanimous recommendation from the panel. That firm will be
contacted to initiate the contract process, and could potentially be asked to weigh in on this
issue. Staff suggested that the Committee could recommend moving forward with schematic
design but continue to discuss the budget ramifications. The Committee could also recommend
moving forward with Station 51 only, while taking a little more time to discuss the other stations.
Councilmember Quinn suggested that if the cash flow management plan is approved, the Council
should have a legislative mechanism to ensure commitments are kept. Councilmember Duffie
spoke in favor of moving forward with Station 51, noting that the schedule needs to be
maintained as much as possible. The Committee did not make a recommendation and
requested staff further research the possibility of a work session in the near term. Staff will return
to Council with additional information and options, including a presentation of the 2040 plan
with the additions of a storage shed, training tower, 3rd bay, and training room as potential
options. FORWARD TO JUNE 12, 2017 POTENTIAL WORK SESSION AND /OR COMMITTEE OF
THE WHOLE.
C. Ordinance: Trespass Warnings on City Property
This item was postponed due to time restraints. RETURN TO COMMITTEE.
D. Public Safety Plan Sustainability Goals
This item was postponed due to time constraints. RETURN TO COMMITTEE.
Public Safety Committee Minutes .................................................................................................. ............................... June 5, 2017
III. MISCELLANEOUS
Adjourned 6.46 p.m.
Committee Chair Approval
Minutes by LH
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