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HomeMy WebLinkAboutOrd 2319 - DOCUMENT: 2011-2012 Biennial BudgetCity of Tukwila, Washington 2011 -2012 BIENNIAL BUDGET Adopted December 6, 2010 by Ordinance Number 2316 C The Museum of Flight — Tukwila, Washington 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. CITY OF TUKWILA WASHINGTON ADOPTED BIENNIAL BUDGET 2011 -2012 Elected Officials MAYOR: Jim Haggerton COUNCIL: Joe H. Duffie Joan Hernandez Dennis Robertson Allan Ekberg Verna Seal Kathy Hougardy De'Sean Quinn POPULATION: 18,190 ASSESSED VALUATION: $4,809,486,786 Property Tax Rate per $1,000 Assessed Valuation: General $2.81 Cover photo and rendering used with permission of The Museum of Flight: Museum exterior: Heath Moffatt Space Gallery rendering: SRG Partnership, Inc. Page 1 Our Mission Statement The City of Tukwila, in the spirit of partnership with its community, is preserving and enhancing a vibrant and healthy quality of life by providing caring, effective and efficient service. As stewards of our community, we are dedicated to the core values of Quality, Caring, Service, Excellence, Respect and Integrity. Page 2 2011 -2012 Budget City of Tukwila, Washington 2011 - 2012 BIENNIAL BUDGET TABLE OF CONTENTS Page Mayor's Budget Message 7 Tukwila Ordinance No. 2319 9 City Organizational Chart 11 City of Tukwila Officials 12 Finance Department 12 Boards and Commissions 13 City Background 15 Reader's Guide 16 Biennial Budget Process 18 Budget Procedures and Amendment Process 19 Budget Definitions 22 Fund Definitions 24 Financial Policies 26 Capital Improvement Program Policies 29 Financial Plan 31 I. BUDGET SUMMARY Budget Summary 35 All Funds Revenue and Expenditure Summary 38 Change in Fund Balance -A11 Funds 42 Revenue Summary - All Funds 44 Expenditure Summary - All Funds 46 II. OPERATING BUDGET - GENERAL FUND General Fund Revenue Summary 47 Major Revenue Sources 49 General Fund Expenditures by Department 52 Department Detail City Council 57 Mayor's Office 61 Human Services 68 Sister Cities Committee 72 Planning Commission 74 Equity & Diversity Committee 76 Arts Commission 78 Parks Commission 80 Library Advisory Board 82 City Clerk 85 Human Resources 91 Finance 95 Legal 101 Page 3 2011 -2012 Biennial Budget City of Tukwila, Washington Parks & Recreation 105 Recreation 110 Aquatics 116 Parks Maintenance 119 Department of Community Development 123 Planning 128 Code Enforcement 132 Permit Coordination 135 Building 139 Rental Housing 142 Municipal Court 145 Police 151 Patrol 156 Special Services 160 Investigations 163 Gambling Enforcement 166 Crime Prevention 169 Training 172 Traffic 175 Fire 179 Suppression 184 Prevention & Investigation 187 Training 190 Facilities 193 Special Operations 195 Emergency Preparedness 197 Ambulance/Rescue/Aid 200 Information Technology 203 Public Works 209 Maintenance 214 Engineering 217 Development Services 220 Facility Maintenance 223 Street Maintenance 226 Non - departmental 232 III. OPERATING BUDGET - OTHER FUNDS Hotel /Motel Fund 233 Residential Streets Fund 239 Bridges and Arterial Streets Fund 241 Contingency Fund 245 Fire Equipment Cumulative Reserve Fund 246 Drug Seizure Fund 247 Debt Service Funds Limited Tax, G.O. Bonds, 2003 249 Limited Tax, G.O. Refunding Bonds, 2003 250 Limited Tax, G.O. Refunding Bonds, 2008 251 Page 4 2011 -2012 Budget City of Tukwila, Washington Limited Tax, G.O. Bonds, 2009A 252 Taxable Build America Bonds, 2009B 253 Limited Tax, G.O. Bonds, 2010A 254 Taxable Build America Bonds, 2010B 255 Limited Tax, G.O. Refunding Bonds, 2000 256 Land Acquisition, Rec & Park Development Fund 257 Facility Replacement Fund 260 General Government Improvement Fund 262 Fire Improvement Fund 265 Water Fund 267 Sewer Fund 274 Water /Sewer Revenue Bond Fund 280 Bond Reserve Fund 281 Foster Golf Fund 282 Surface Water Fund 287 Equipment Rental Fund 295 Insurance Fund 300 Insurance, LEOFF 1 Fund 302 Firemen's Pension Fund 305 IV. CAPITAL BUDGET Mayor's Transmittal Letter 308 Resolution 1730 311 All Funds Revenue & Expenditure Forecast - Attachment A 312 General Fund Expenditure Forecast - Attachment B 315 General Government Project Summary- Attachment C 316 Water Enterprise Fund Summary- Attachment D 320 Sewer Enterprise Fund Summary- Attachment E 322 Surface Water Enterprise Fund Summary- Attachment F 324 Golf Enterprise Fund Summary- Attachment G 326 V. APPENDIX Salary Schedule 329 Staffing Levels 334 Major Position Changes 334 City Statistics 336 Major Employers 337 Glossary of Terms 338 List of Acronyms and Abbreviations 342 Page 5 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 6 January 5, 2011 City of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Naggerton, Mayor TO THE TUKWILA CITY COUNCIL AND CITIZENS: I am pleased to transmit the 2011 -2012 biennial budget. The 2011 -2016 Financial Planning Model and Capital Improvement Program are produced together as a separate planning document. The final budget reflects the 2011 -2012 portion of the six -year Financial Planning Model. This budget reflects the challenges presented by the difficult world, national and local economy and its effect on the City's finances. Two major factors are driving the decisions made in the budget: • Declining revenues, particularly a substantial decline in sales tax and, • Increasing expenses outside of the City's control such as pension plan contributions and contractual increases in salaries and benefits. These two factors have combined to create a very difficult environment for City operations and are reflected in the budget line items. Despite these challenging cost variables, this budget includes a $5 million reduction in actual expenditures over the previous year ($1 million in annual savings for City health insurance contributions and $4 million per year in various program and service reductions across all City departments). Council also considered a variety of options for revenue increases and enacted a few of those items during 2010. These increases are projected to bring in approximately $3 million annually in new revenue. The net effect of cost savings and required cost increases is a 6.5% decrease in departmental budgets for 2011 -2012 compared to 2010. Some of the specific changes for 2011 -2012 are noted below: • Reduction of 24 full -time equivalent employees through various program and service reductions. • One -time increase of $700,000 for 2011 only for SCORE jail startup costs. • Increase of $125,000 per year for claims and judgment costs. • Various program movements, such as business licensing from Clerk's Office to Finance, and Emergency Management from Public Works to the Fire department. I am committed to making Tukwila the cleanest, safest City with an attractive environment for residents to live and raise their families, and for businesses to locate and create jobs. Page 7 Looking forward, the primary financial challenges of the City will be managing a budget impacted by lower development growth, relatively flat tax revenues and continued declining property values. Despite these challenges, this budget preserves most existing municipal service levels, meets our contractual obligations, complies with increasing regulatory and legal requirements, responds to stagnant and in some cases declining revenues, and funds employee compensation and pension benefits as required by law and within the parameters established by the state legislature. Although the budget process has been lengthy and at times decisions have been difficult to make, I have been encouraged by the collaborative effort made by everyone throughout the process. The City Council and Administration have spent considerable time evaluating the impacts of different options and making very tough decisions relative to decreasing costs and increasing revenue. Residents will see a necessary decrease in some of the services and service levels the City has provided in the past. Employees have shared the burden too, with two of the major employee groups not receiving cost of living increases. I recommended, and Council approved, no COLA increase for the non - represented employee group. This group of employees is frequently the one that puts in extra time at Council meetings, community meetings and other events, all of which is done with no extra compensation for their additional efforts. Members of the Tukwila Firefighters Local 2088 voluntarily agreed to forego previously bargained for pay increases for 2011. This concession provided much of the funding to retain three firefighter positions considered for elimination at Station 52, effectively keeping an engine company at that station. Although no one will be happy with all of the decisions made in putting together the 2011 -2012 budget, I feel it reflects the result of months of input and collaboration and is the best the City could do at this time given the existing economic environment. In summary, the present and future is still positive despite the current downturn in the economy. The employees of the City look forward to continuing to meet the mission of the City of Tukwila within the resources dedicated to us. Again, allow me to express my appreciation for the active involvement of Council, residents, business leaders and employees in identifying solutions to our budget challenges. Sincerely, Jim Haggerton Mayor Page 8 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE ANNUAL BUDGET OF THE CITY OF TUKWILA FOR THE 2011 -2012 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2011 -2012 biennium was submitted to the City Council in a timely manner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 22, 2010; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The City Council hereby adopts the document entitled "City of Tukwila .011- 2012 Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A33.075. Section 2. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: Fund 000 101 103 104 105 107 109 209 210 211 212 213 214 215 216 301 302 303 304 401 402 404 405 411 412 501 502 503 611 General Hotel /Motel City Street Arterial Street Contingency Fire Equipment Cumulative Reserve Drug Seizure Fund Limited Tax G.O. Bonds 2003 Limited Tax G.O. Refunding Bonds, 2003 Limited Tax G.0 Refunding Bonds, 2008 Limited Tax G 0. Bonds, 2009A Limited Tax G.O. Bonds, 2009E Limited Tax G.O. Bonds, 2010A Limited Tax G Bonds, 2010E Limited Tax O. Refunding Bands, ValleyCamm Land Acquisition, Recreation & Park Devl, Facility Replacement General Government Improvements Fire Improvements Water Sewer Water /Sewer Revenue Bonds Bond Reserve Foster Golf Course Surface Water Equipment Rental Insurance Fund Insurance - LEOFF 1 Fund Firemen's Pension Total All Funds Combined 2011 Revenue & Expenditures $ 57,280,014 2,049,961 731,000 38,790,139 1,293,816 771,685 406,000 592,572 501,932 836,829 30,166 254,438 395,775 190,450 170,990 5,096,243 2,005,756 2,657,203 190,100 10,271,534 9,121,426 651,637 411,000 2,337,200 5,214,886 5,642,740 8,687,561 1,929,040 1,503,872 $ 160,015,965 2012 Revenue & Expenditures $ 57,218,436 1708,072 804,171 10,396,127 2,595,632 901,356 208,000 594,350 500.893 831,042 30,184 254,605 393.975 190,450 232,910 4,695,772 1,886.121 1,000,906 240,200 7,141,899 6,681,200 671,185 411,000 1,968,078 4,652,663 5,776,155 8,876,388 1,825,846 1,491,744 124,179,360 Total Biennium Revenues & Expenditures 114,498,450 3,758,033 1,535 171 49,186.266 3,889,448 1,673,041 614,000 1.186,922 1,002,825 1,667,871 60,350 509,043 789,750 380,900 403,900 9,792,015 3,891,877 3,658,109 430,300 17,413,433 15,802,626 1,322,822 822,000 4,305.278 9,867,549 11,418,895 17,563,949 3,754,886 2,995,616 284,195,325 7 Section 3. A complete copy of the final budget for 2011- 2012, as adopted, together with a copy of this adopting ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to die Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and hall take effect and be in hill force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this bTO day of jP 2010, ATTEST /AUTHENTICATED : Christy O'Flaherty, City Clerk APPROVED AS TO FORM BY: AB/ Overit Of ty Attorney aggerton Filed with the City Clerk: 1.-- 1-/ G7 Passed by the City Council: i - ! 0 Published: Effective Date: f -f I 0 Ordinance Number: -63- { 0 Q,3) 2011 -2012 Biennial Budget City of Tukwila, Washington City of Tukwila, Washington 2011 -2012 Organization Chart ■ CITIZENS OF TUKWILA COUNCIL MEMBERS MAYOR Jim Haggerton CITY ADMINISTRATOR Steve Lancaster / \ MUNICIPAL COURT Kimberly Walden -Th CITY ATTORNEY Kenyon Disend PLLC (Contracted) HUMAN RESOURCES Stephanie Brown \ J i 1 FINANCE Shawn Hunstock J \ / r__- \ INFORMATION COMMUNITY TECHNOLOGY DEVELOPMENT Mary Miotke Jack Pace J PARKS AND RECREATION Rick Still FIRE Nick Olivas J J PUBLIC WORKS Bob Giberson J POLICE David Haynes J Page 11 2011 -2012 Biennial Budget City of Tukwila, Washington Council President Councilmember Councilmember Councilmember Councilmember Councilmember Councilmember CITY OFFICIALS 2010 CITY COUNCIL CITY ADMINISTRATION Mayor City Administrator Finance Director Community Development Director Parks & Recreation Director Public Works Director Fire Chief Police Chief Human Resources Director IT Director Municipal Court Judge 2011 -2012 BIENNIAL BUDGET PREPARED BY: Finance Director Deputy Director Senior Fiscal Coordinator Fiscal Coordinator Fiscal Coordinator Fiscal Coordinator Fiscal Specialist Fiscal Specialist Fiscal Specialist Fiscal Specialist Fiscal Specialist Fiscal Support Technician Fiscal Support Technician FINANCE DEPARTMENT PERSONNEL Dennis Robertson Joe Duffie Joan Hernandez Allan Ekberg Verna Seal Kathy Hougardy De'Sean Quinn Jim Haggerton Steve Lancaster Shawn Hunstock Jack Pace Rick Still Bob Giberson Nick Olivas David Haynes Stephanie Brown Mary Miotke Kimberly Walden Shawn Hunstock Peggy McCarthy Jennifer F. Santa Ines Craig Zellerhoff Lily Jue Richard Takechi Diane Jaber Karen Fricke Cindy Wilkins Laurie Anderson Joanna Fortenberry Penny Hansen Nicole Hale Page 12 2011 -2012 Biennial Budget City of Tukwila, Washington CITY BOARDS AND COMMISSIONS ARTS COMMISSION Brian Kennedy Trisha Gilmore Steve Mullet Cynthia Chesak City Staff: Stephanie Gardner, Administrative Secretary - Parks & Recreation Department CIVIL SERVICE COMMISSION Dennis Sivak Carol Zuvela City Staff: Bev Willison, Civil Service Examiner - Mayor's Office COMMUNITY - ORIENTED POLICING BOARD Jun Castillo Sylvia Erskine Abdisamad Egal Mike West Arthur Rosengren Lynn Churchill City Staff: Phi Huynh, Administrative Secretary, Police Department EQUITY AND DIVERSITY COMMISSION Joan Hernandez Jonathan Joseph Aaron Draganov Brenna Arnesen City Staff: Joyce Trantina, Executive Assistant - Mayor's Office Mary Hulvey, Code Enforcement Officer -DCD Terra Straight Patricia Perry Nina Williams HUMAN SERVICES ADVISORY BOARD Chuck Parrish Sharon Kidd Jeffrey Baker Jerry Thornton Carolyn Barge Mellody Matthes Linda Weedman Jan Bolerjack City Staff: Stacy Hansen, Human Services Coordinator - Human Services Department Sharon Kidd Steve Miller LIBRARY ADVISORY BOARD Marie Parrish Linda McLeod City Staff: Stephanie Gardner, Administrative Secretary - Parks & Recreation Department Page 13 2011 -2012 Biennial Budget City of Tukwila, Washington CITY BOARDS AND COMMISSIONS - continued LODGING TAX ADVISORY COMMITTEE Dennis Robertson Mike Schabbing Mike Hansen Tom Dezutter Miesa Berry Andrew Ciarrocchi City Staff: Kristina Thorne, Administrative Support Specialist - Tourism /Marketing Alice Russell Joanne McManus PARKS COMMISSION Mike Miller Maureen Huffman Kelly McMeckin Scott Kruize Sean Albert City Staff: Stephanie Gardner, Administrative Secretary - Parks & Recreation Department PLANNING COMMISSION/BOARD OF ARCHITECTURAL REVIEW Louise Strander Thomas McLeod Margaret Bratcher Brooke Alford City Staff: Wynetta Bivens, Administrative Secretary - Department of Community Development SISTER CITY COMMITTEE Lynn Peterson Bill Arthur Sharon Baker - Myklebust Audrey Davis Kathy Znak Mike Easter Andrew Kim Bonnie Mullet City Staff: Bev Willison, Civil Service Examiner - Mayor's Office Wayne Smith Page 14 2011 -2012 Biennial Budget City of Tukwila, Washington City of Tukwila Background Tukwila (whose name in local Native American dialect means "land where the hazelnuts grow ") encompasses single and multi - family residences, heavy and light manufacturing, and service - oriented companies, as well as one of the Northwest's largest concentration of retail businesses. The City prides itself with: • a well- established economic base • a low debt burden • strong financial management City of Tukwila Details • A 103 -year old community incorporated in 1908, encompassing an area of 9.63 square miles. • Current population is 18,190. • Mayor - Council form of government. • Administered by a full -time Mayor, a seven - member City Council, and a City Administrator. All elected official terms are for a period of four years. • Located in the heart of Puget Sound region, 12 miles south of Seattle, 17 miles north of Tacoma, just east of Seattle- Tacoma International airport. • Additional information about the City is included in the Appendix. Page 15 2011 -2012 Biennial Budget City of Tukwila, Washington READER'S GUIDE For the novice, the City's Biennial Budget Document can look formidable. Since budget document users come with a wide variety of backgrounds, and include City staff, City Councilmembers, citizens, and financial market experts, the information in the biennial budget is designed to provide a lot of different information about the City to a lot of different users. The information in the budget can be grouped into one of four main areas to facilitate an understanding of what the City plans to do with its resources for the next biennium period. 1. A Policy Document: The City's biennial budget addresses two primary kinds of policies: policies that are under development (usually stated as goals to be accomplished) that may change how the City operates in the future, and policies that are already in place. The Mayor's Budget Message, found at the beginning of the document, provides the background, sets the stage for the specific work plan that will be accomplished during the coming budget period, and identifies the policy issues that are important in the community as identified by the City Council. New policy issues that have a fiscal impact are highlighted in this message. All of these policy issues have the potential to impact fees, taxes, and /or the allocation of existing staff or financial resources. 2. A Communications Device: The City's biennial budget provides information about the priorities the City Council has set to be accomplished during the next two fiscal years, but it also includes information about the day -to -day activities the City performs. The Budget Message provides a concise discussion of the major priorities of the City; the financial and department information included in the detailed budget section of this document provides additional information about the budget for the major priorities, but also provides a considerable amount of information about the day -to -day activities, and the resources required to meet service demands. Performance measures are included in the detailed budget section for each fund to provide information on how efficient and effective the City is with resources in pursuit of meeting Council goals and management objectives. 3. A Financial Plan: The budget document is foremost a financial plan, providing a numerical road map that matches resources available with the spending priorities defined by the Mayor and City Council. Each operational area of the budget is comprised of specific departments and is summarized by the budget organization charts. a. The Budget by Department: The department designation is used to group a set of like activities to enhance the opportunities for operational efficiencies, or to take advantage of professional qualifications of staff to work on multiple types of projects. A department can operate in just one fund, like the Finance Department operating in the General Fund. In this case, the department has a fairly singular focus in its work, with specialized training that does not cross into other work areas. A department can also operate in more than one fund, like the Public Works Department that operates in multiple funds, including the General Fund, Water, Sewer, Surface Water utility funds, and various Capital Project Funds. In this case the department has a more complex set of work tasks, but the same set of staff skills can be used in a number of areas. Each department also has divisions and within each division there can be anywhere from one to several programs. The program level is used to either manage specific work, allow the ability to cost specific services for which customers are charged a fee for service, or report to the City Council, citizens, or outside agencies. Page 16 2011 -2012 Biennial Budget City of Tukwila, Washington b. The Budget by Fund: Summaries of the City's adopted budget by fund can be found at the beginning of this document. The City uses a fund structure as the primary method of accounting for financial operations. A fund can be thought of as a "business ", with all revenues in the fund specifically associated with the kinds of expenditures in the fund. In most cases, there is a legal restriction on the use of the revenue in a fund. This means that Water Fund revenues cannot be used to pay for street repair since the Water Fund revenue is restricted in its use to services necessary to provide water to all properties in Tukwila not served by other providers. Funds are usually named for their primary activity (i.e., Arterial Street Fund accounts for revenue and expenditures associated with improvements in the City's major arterial street infrastructure). The General Fund is used as a catch -all fund, and is specifically defined as the fund to use when there is no reason to use another fund. c. The Budget by Category: The City's budget also includes different categories of revenues and expenditures which overlay the budget by fund and department. Comparing the budget by categories can help a reader understand how major sources of revenue or major costs are treated across the organization. Operating revenues include categories such as: Sales Taxes, Property Taxes, Licenses and Permits, Charges for Services, Intergovernmental Revenues, Fines and Forfeitures, and Miscellaneous revenues. Non - Operating Revenue categories include Transfers, Issuance of Long Term Debt or Sale of Capital Assets. Operating expenditure categories include: Personnel Services (includes salaries and wages, plus all associated benefits), Professional Services, Materials and Supplies, Transfers, Debt Service and Capital Outlay. Non - operating expenditure categories include Contingencies and Reserves which are appropriated but not used unless authorized by the City Council. 4. An Operations Guide: The City's operations are defined through the budget document in each department's discussions. At the beginning of every department section is a page showing the organizational structure within that department. The following page shows a summary of the resource allocations for that department and provides a brief summary of how those funds are used. The Mayor's Budget Message and budget summary also serve to drive operations by tying services and initiatives back to citizen needs and Council goals. The budget document as a whole is also used by staff operationally as both a guide for the work plan to be accomplished and as a reference tool, serving as a comprehensive source of historical information and projections based on current assumptions. During the course of the biennium, each department manages and monitors its budget, reporting as needed to the City Administrator and / or Finance Director on any unusual occurrences. The Finance Department has the overall responsibility to develop and monitor the budget. The Finance Department's staff prepares monthly budget to actual reports in addition to the quarterly financial status reports which are designed as interim snapshots of the City's financial projections and are included in Council meeting packets. The Finance Department also prepares the Comprehensive Annual Financial Report (CAFR) each year. Page 17 2011 -2012 Biennial Budget City of Tukwila, Washington BIENNIAL BUDGET PROCESS The City of Tukwila's budget procedures are mandated by RCW 35A.33. The steps in the budget process are as follows: 1. Prior to November 1 on even numbered years, the Mayor submits a proposed budget to the City Council. This budget is based on priorities established by the Council and estimates provided by the City departments during the preceding months, and balanced with revenue estimates made by the Mayor. 2. The City Council conducts public hearings on the proposed budget in November and December. 3. The Council makes its adjustments to the proposed budget and adopts by ordinance a final balanced budget no later than December 31. 4. The final operating budget as adopted is published and distributed within the first month of the following year. Copies of the budget are made available to the public. Every even numbered year the budget process begins with the review of the City's adopted financial policies followed by the preparation of a six -year financial plan. This document is developed prior to the biennial budget so that annual appropriations can be viewed in the context of the city's long term direction and resource capability. The biennial budget document implements the projects and priorities identified in the six -year financial plan and capital improvement program. It outlines the manner in which financial resources will be utilized during the budget period. The course the City is taking can be changed through the allocation of resources. The City Council, Mayor, City Administrator, Department Directors, City staff and residents all participate in the budget process. The City of Tukwila's budget process is designed to provide the essential structure for the financial planning, control and evaluation process of government. It presents a forecast of expected resources and the purposeful distribution of those resources. Once adopted, the budget is a formal expression of public policy on the City's objectives and priorities, and on how resources will be provided to meet those objectives. City staff present the adopted financial policies to the Council each year. The Council considers changes to these policies and then adopts the policies with any revisions. City staff then prepares the six -year financial plan and presents it to the Council each year in the fall and it is adopted prior to the end of the year. City staff then prepares the final estimates of revenues, expenditures and capital improvement changes. This Preliminary Budget is presented to the Council in early October. Public hearings and Council discussions are held and the final budget is adopted in early December. The adopted budget takes effect on January 1st. Throughout the year, expenditures are monitored to ensure that funds are used in an approved manner. A few times during the budget period, the budget may be changed (amended) by Council action in an open public meeting to respond to additional City activities throughout the course of the budget period. Page 18 2011 -2012 Biennial Budget City of Tukwila, Washington BUDGET PROCEDURES AND AMENDMENT PROCESS The City prepares its biennial budget in accordance with Optional Municipal Code 35A.33 of the Revised Code of Washington. Biennial budgeting has been permitted for Washington cities since 1985 and allows cities to adopt a two -year appropriation. An appropriation represents the city's legal authority to expend funds. Traditionally, the appropriations have been for one -year terms. State law has extended this legal authority so that a city's legislative body may approve an appropriation or budget, for a two -year term. Currently, an annual budget means that every other budget is developed in the context of elections for many of the policy makers. By design, the City's biennial budget is considered in non - election years, as the biennium must begin in odd - numbered years. The most common reason for using a two -year appropriation is the time savings in both the budget development and approval process. This is true of staff time invested in preparing the budget as well as the time Council spends during the approval and adoption phases. While it does take more time to prepare a two -year budget than one for the traditional twelve months, the additional time spent is not as significant as preparing two annual budgets. As a result, over the two -year period, there is a substantial time savings. This time savings allows staff and Council to focus on long -range strategic planning. The concept of a two -year appropriation is straightforward. Rather than a twelve -month window during which the appropriated funds can be legally spent, a biennium provides for a twenty -four month window. The two -year budget provides an opportunity to widen the planning horizon and allow more long -term thinking to be part of the financial plan that the budget represents. However, there may also be concerns about spending portions of the budget earlier in the biennium than had been planned. For this reason, many cities have adopted variations of a biennial budget. One approach is to adopt two, one -year budgets. This is the method that the City of Tukwila has chosen. Appropriations lapse at the end of each fiscal year of the biennium. The requirements for preparing an annual budget and a biennial budget are similar. One distinction is that a "mid- biennium review" is required with a biennial budget. The purpose of this review is to make adjustments to the budget or essentially, a tune up. This review is not intended to become another complete budget process in itself. The mid- biennium review begins September 1st and is to be completed by the end of the first year of the budget. Page 19 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 -2012 Budget Calendar Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2010 Mayor and Council budget retreat to update the vision for the City. 2/2 Mayor, City Administrator, and Finance Director meet to discuss budget priorities. 5/21 Budget instructions and forms are distributed to departments. 5/27 Department Directors complete budget and return to Finance. 6/13 Departments review budgets, goals, and accomplishments with the Finance Director. 7/7- 7/11 Departments review budgets, goals, and accomplishments with the Mayor and City Administrator 7/21- 8/01 Finance department prepares preliminary revenue forecasts. 7/28 Department budgets are adjusted based on the Mayor's recommendations. 8/18 Department budgets are reviewed by Council Committees. Notice of public budget hearing #1 is published. 8/29 Revenue forecast is finalized. Department budgets are reviewed Council Committees. 9/2 Hold public budget hearing #1 with revenue presentation. 10/04 Preliminary budget is filed with the City Clerk, distributed to City Council and made available to the public. 10 /11 Public notice of preliminary budget filing and of public hearing #2 is published. 10/24 Council /Mayor Work Session on budget recommendations. Public budget hearing #2. Property tax levy is set by ordinance. Budget and CIP are adopted by ordinance. 12/06 Page 20 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 -2012 Budget Calendar Budget Process Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2011 Final budget published and distributed. 02/07 Instruction packet for Mid - biennial review and modification distributed to Departments. 7/05 Departments review budgets and prepare budget modifications. 7/06 -8/08> Department Directors return budget modification requests to Finance. 8/10 ✓ Departments review budget modifications with the Mayor and City Administrator. 9/1 -9/1> Budget modifications adjusted based on Mayor's recommendations. 9/21) Department budget modification requests are reviewed by Council Committees. Notice of public budget hearing #1 on proposed budget modification is published. Proposed budget modification is filed with the City Clerk, distributed to City Council and made available to the public. Public budget hearing #1. Notice of public budget hearing #2 is published. Public budget hearing #2 is held and property tax levy is set by ordinance. Council /Mayor Work Session on budget recommendations. 11/02 11/02 11/14) 11/21 CIP Amendment and Mid - biennial budget modification are adopted by ordinance. 12/05) 2012 Mayor and Council budget retreat to update the vision for the City. Mid year Budget Amendment is adopted by ordinance if necessary. 3/4) 7/18 Year -end Budget Amendment is adopted by ordinance, if necessary. 12/05) Page 21 2011 -2012 Biennial Budget City of Tukwila, Washington BUDGET DEFINITIONS The City Council authorizes transfers within funds and must approve by ordinance any amendments that increase the total for the fund. Budget amounts presented in the basic financial statements include both the original amounts and the final amended budget as approved by the City Council. Expenditure categories are identified in the following: General Government - includes administration, finance, municipal court, attorney, and city clerk activities. Public Safety - includes all police and fire activities. Physical Environment - includes expenditures for the public works activities not chargeable to the enterprise funds. Transportation - includes all street and arterial street maintenance and construction. Economic Environment - reflects the planning and building inspection activities. Culture and Recreation - includes the parks and recreation activities. Budget and Accounting System The official budget is maintained, both before and after adoption, on the City's financial management and accounting system at a very detailed line item level. Computerized reports may be generated at any time and at various levels of detail. Departments can also access these budgets at any time on a read - only inquiry basis to compare actual revenue and expenditures to their budgets. This computerized budget becomes the accounting system that controls expenditures after adoption of the final budget. Preliminary Budget The Preliminary Budget is prepared, pursuant to State law, as the Mayor's budget recommendations to the City Council. This public document contains a summary of information at the fund level, and for the General Fund at the department level. It focuses on key policy issues, while still providing a comprehensive overview of the complete budget. Budget Ordinance The actual appropriations implementing the budget are contained in the budget ordinance adopted by the City Council. Final Budget The Final Budget is issued as a formal published document as modified by the City Council. It is this document which is formally filed as the Final Budget. Programs While the budget proposals of the administration are developed in concert with the fiscal proposals in the budget, the budget documents themselves only summarize the individual objectives and performance measures. Generally, these programs are not finalized until the budget is in final form since the budget will determine the actual activities undertaken by each department. Components of the Budget The budget consists of two parts: operating budget and capital budget. Page 22 2011 -2012 Biennial Budget City of Tukwila, Washington Operating Budget The operating budget consists of departmental budget proposals, which would be sufficient to maintain the objectives set by the departments to meet Council goals. Capital Budget The capital budget authorizes and provides the basis of control of expenditures for the acquisition of significant city assets and construction of capital facilities. Separation of the budget into these two components separates key policy issues in order to facilitate their consideration. The policy officials can examine the level at which existing programs should be funded, what program improvements should be made and at what level of funding. Capital Planning The Capital Improvement Program (CIP) was originally adopted as an element of the City Comprehensive Plan that provides the City's plans to finance capital facilities that will be needed during the next 20 years. The CIP includes both long -range strategy and a specific six -year plan of projects. The CIP is maintained and reports are published separately from the budget. The Capital Budget, in this budget document, includes a summary of the projects and their appropriations for the upcoming biennium. For more detailed information see the Financial Planning Model and Capital Improvement Program. Implementation, Monitoring and Amendment The financial aspects of the budget are monitored in periodic reports issued by the Finance Department comparing actual expenditures and revenues with the budget. In these reports, financial data can be presented at a higher level of detail than the final budget. These reports include an analysis of the City's financial condition. From time to time it becomes necessary to modify the adopted budget. The procedure for amending the budget depends upon the type of change that is needed. One type of change does not affect the "bottom line" total for a department or a fund. These changes, mainly transfers from one line -item to another within a department's operating budget or changes between divisions within a department is presented by administration to City Council for their consideration and approval. The second type of budget amendment brings about a change in the total appropriation for a department or fund. Examples of these changes include but are not limited to the following: the acceptance of additional grant money, an adjustment to reflect increased revenues such as tax receipts, the appropriation of additional funding if expenditures are projected to exceed budgeted amounts, and re- appropriation of monies from one fund to another when deemed necessary. These changes require council approval in the form of an ordinance. The status of the budget is comprehensively analyzed during the mid - biennial review and periodically through each year to identify any needed adjustments. All requests for amendments are first filed with the Finance Department. Basis of Budgeting All governmental fund type budgets are prepared on the modified accrual basis of accounting in conformity with generally accepted accounting principles (GAAP). The budget for proprietary funds is prepared on an accrual basis, also in accordance with GAAP. The legal level of budgetary control where expenditures cannot exceed appropriations is at the individual fund level. Revisions that alter the total expenditures of any fund must be approved by the City Council and adopted by ordinance. All appropriations lapse at the end of each year. Page 23 2011 -2012 Biennial Budget City of Tukwila, Washington FUND DEFINITIONS The following are the fund types budgeted by the City and other fund grouping definitions: Governmental Fund Types General Fund The General Fund supports the general operations of the City government. These include administration, the legislative function, legal services, public safety, planning and community development, enforcement of local codes, parks, recreation, and cultural activities. Taxes are the principal source of revenue for the General Fund: property tax, sales tax, utility tax, and gambling tax. Other important sources are shared revenue from other governments, licenses and permits, charges for service, and fines and forfeitures. The General Fund accounts for all City resources except those for which a specific fund has been created. Special Revenue Funds Special Revenue funds are used to account for revenues which are legally or administratively restricted for special purposes. These funds receive revenue from a variety of sources, including Federal and State grants, taxes, and service fees. These revenues are dedicated to carrying out the purposes of the individual special revenue fund. There are six Special Revenue funds: Hotel/Motel Tax, Street, Arterial Street, Contingency, Fire Equipment Cumulative Reserve, and Drug Seizure. Debt Service Fund This fund accounts for resources necessary to pay principal and interest on general long -term debt. Bonds were issued in 2009 for regional jail facilities and again in 2010 ($9,805,000) for Southcenter Parkway Extension and other projects. Debt limits below are based on percentages of assessed valuation, with voted debt requiring a 60% majority of the city electorate. Annual debt service to maturity is as follows: DEBT SERVICE REQUIREMENT TO MATURITY -- Government Activities Year Ended December 31 Government Activities General Obligation Bonds Due to Other Governments Principal Interest Principal Interest TOTAL 2010 $ 1,235,028 $ 656,621 $ 184,000 $ 317,197 $ 2,392,846 2011 1,282,774 606,407 193,000 336,131 2,418,313 2012 1,328,707 437,876 202,000 326,481 2,295,064 2013 1,311,453 507,736 373,200 314,083 2,506,471 2014 1,442,386 450,640 377,000 299,032 2,569,058 2015 - 2019 5,610,480 1,413,000 1,093,000 1,289,645 9,406,124 2020 -2024 2,090,376 305,141 1,032,400 1,095,755 4,523,672 2025 - 2029 - 1,254,000 861,273 2,115,273 2030 - 2034 1,541,200 562,392 2,103,592 2035 - 2039 1,902,000 189,343 2,091,343 $ 14,301,203 $4,377,421 $8,151,800 $5,591,333 $32,421,757 Page 24 2011 -2012 Biennial Budget City of Tukwila, Washington DEBT SERVICE REQUIREMENT TO MATURITY -- Business -Type Activities Year Ended December 31 Business -Type Activities General Obligation Bonds 9 Revenue Bonds Public Works Trust Fund Loans Principal Interest Principal Interest Principal Interest TOTAL 2010 $ 184,972 $ 148,489 $ 395,000 $ 237,598 $ 616,554 $ 42,867 $ 1,625,480 2011 192,226 140,628 415,000 217,543 609,186 39,199 1,613,781 2012 201,293 132,458 440,000 194,444 558,293 35,898 1,562,386 2013 208,547 123,903 465,000 168,044 558,293 33,107 1,556,893 2014 217,614 115,561 495,000 139,953 558,293 30,315 1,556,737 2015 - 2019 1,229,520 437,002 1,160,000 438,597 2,791,465 109,705 6,166,290 2020 - 2024 1,189,624 140,417 970,000 235,575 2,713,313 40,309 5,289,238 2025 - 2029 - - 450,000 20,250 - - 470,250 $ 3,423, 797 $ 1,238,459 $ 4,790,000 $ 1,652,002 $ 8,405,397 $ 331,400 $19,841,056 Capital Project Funds These funds are used to account for financial resources to be used for the acquisition of capital facilities including those financed by special assessment, major improvements and construction. Revenues for capital funds consist of contributions from operating funds and bond proceeds. These revenues are usually dedicated to capital purposes and are not available to support operating costs. Capital projects are adopted on a multi -year basis. Currently the City has four active capital project funds: the Land, Acq., Recreation & Park Development, Facility Replacement Fund, General Government Improvements, and Fire Improvements Fund. Proprietary Fund Types Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to business enterprises. They are established as fully self- supporting operations with revenues provided primarily from fees, charges, or contracts for services. The City maintains six Enterprise Funds to account for the operations of Water, Sewer, Surface Water, Revenue Bonds, Bond Reserves and Golf Course. Internal Service Funds - Internal Service Funds are used to account for operations similar to those accounted for in Enterprise Funds, but these funds provide goods or services to other departments on a cost reimbursement basis. The City maintains three Internal Service funds to account for fleet management and self- insurance activities. Fiduciary Funds - Fiduciary, or Trust Funds, are used to account for assets held by the City in a trustee capacity and cannot be used to support the City's own programs. These include pension trust, investment trust, private - purpose trust, and agency funds. The City's pension trust fund is the Firemen's Pension Fund and is budgeted on the accrual basis of accounting where revenues are recognized when earned and expenses are recorded when incurred. Chapter 35.33 of the Revised Code of Washington (RCW) mandates the City's budget procedures. The budget, as adopted biennially by the City Council, constitutes the legal authority for expenditures. The City's budget is adopted at the fund level and expenditures may not legally exceed appropriations at that level of detail. Appropriation authority for all funds, except capital project funds, lapse at year -end and are prepared on a modified accrual basis. Appropriations on budgets for capital project funds are on a life -to -date basis, and the appropriations do not lapse at year -end, but continue until completion of the project. Page 25 2011 -2012 Biennial Budget City of Tukwila, Washington FINANCIAL POLICIES The City's Financial Policies are intended to serve as a Council- approved set of values and expectations for Council Members, City staff, citizens and other interested parties who may do business with the City. The use of the term "City" refers to all City officials and staff who are responsible for the activities to carry out these policies. The policies describe expectations for financial planning, budgeting, accounting, reporting and other management practices. They have been prepared to assure prudent financial management and responsible stewardship of the City's financial and physical resources. Debt Policies The Debt Policies can be segregated into three areas: Legal Debt limits, Practical or Fiscal limits and General Debt policies. A. Legal Debt Limit - The Revised Code of Washington (RCW 39.36) establishes the legal debt limits for cities. Specifically, this RCW provides that debt cannot be incurred in excess of the following percentages of the value of the taxable property of the City: 1.5% without a vote of the people; 2.5% with a vote of the people; 5.0% with a vote of the people, provided the indebtedness in excess of 2.5% is for utilities; and 7.5% with a vote of the people, provided the indebtedness in excess of 5.0% is for parks or open space development. A sample schedule for the current 12 year period is attached to demonstrate the impact certain projections would have on debt capacity limitations. Policy DP -1 - Prior to issuing any long -term bonds, the Administration must provide an impact analysis over the life of the new bonds. Bond issues must be approved by the City Council. B. Practical or Fiscal Limitations - More important than the legal limitations is the practical or fiscal limitations, i.e. ability to repay borrowed funds. Policy DP -2 - Long -term debt cannot be issued prior to reviewing the impact on the Six Year Planning Model and its policy guidelines. The impact of other potential bond issues shall be considered. Policy DP -3 - Fiscal Policy for large developments. C. General Debt Policies Policy DP -4 - The City will be cognizant of the criteria used by rating agencies to maintain the highest possible bond rating. Policy DP -5 - Assessment Debt (LID) shall be considered as an alternative to General Debt. Policy DP -6 - Debt issuance will conform to IRS regulations and avoid arbitrage consequences. Page 26 2011 -2012 Biennial Budget City of Tukwila, Washington Financial Planning Model Policies The Six -Year Financial Planning Model and Capital Improvement Program is the primary financial policy document. It represents the culmination of all financial policies. Revenues Policy FP -1 - Revenues will be estimated on a conservative basis. Increases greater than inflation in Attachment A, Total Revenues and Expenditures, will require additional documentation. Policy FP -2 -Major revenue sources will require explanation in Attachment A -1, Notes to Revenues. Operations & Maintenance Expenditures Policy FP -3 - Expenditures for the General Fund operations (Attachment B, General Fund Operations & Maintenance Expenditures) will only include basic inflationary increases at the beginning of the budget preparation process. Proposed increases in programs or personnel will require an issues and options paper and Council approval before being added to the operations & maintenance expenditures estimate. Capital Expenditures Policy FP -4 - Project capital grants with local matching requirements can only be applied for with express approval by the City Council. Grant applications shall be made only for projects listed in the six -year Capital Improvement Program. Policy FP -5 - If the proposed grants or mitigation are either not funded or are reduced, the respective project will be re- evaluated on the basis of its value and priority level placement in the Capital Improvement Program. Policy FP -6 - The financing of limited benefit capital improvements (i.e. private development) should be borne by the primary beneficiaries of the improvement. The principle underlying limited benefit is that the property is peculiarly benefited and therefore the owners do not in fact pay anything in excess of what they receive by reason of such improvement. Fund Balances Policy FP -7 - The General Fund will maintain a designated $1,100,000 "Rainy Day Fund" balance that is not included in Attachment A, Total Revenues & Expenditures, of the Six - Year Planning Model. Furthermore, in order to assure a minimum cash flow scenario the Accumulated Totals within the Six -Year Planning Model may not recede below $3,000,000 in Attachment A, Total Revenues & Expenditures. Page 27 2011 -2012 Biennial Budget City of Tukwila, Washington Policy FP -8 - If compliance with Policy FP -7 is at risk; the Administration will provide a list of revenue options, service level /program reductions or capital project deferrals for City Council consideration. Enterprise Funds Policy FP -9 - Each Enterprise Fund will be reviewed annually and it must have a rate structure adequate to meet its operations & maintenance and long -term capital requirements. Policy FP -10 - Rate increases should be small, applied frequently, and staggered to avoid an overly burdensome increase and undue impact in any given year. Policy FP -11 - Rate increases of external agencies (i.e. King County secondary wastewater treatment fees) will be passed through to the users of the utility. OTHER GENERAL FINANCIAL POLICIES Policy GF -1 - The City's various user charges and fees will be reviewed at least every three years for proposed adjustments based on services provided and comparisons with other jurisdictions. Policy GF -2 - The Finance Director will provide a financial status update at least quarterly. Policy GF -3 - Budget amendments during the year will be approved by budget motion until the end of the budget year, when a formal comprehensive budget amendment is submitted. Policy GF -4 - Interfund loans will be permissible if practical. Interest rates will be computed based on the annual average of the State Investment Pool earnings rate. Policy GF -5 - The City shall, whenever practical and advantageous, take advantage of grants, loans, or other external financing sources. With the exception of capital improvement program grants requiring a local match, staff shall report to and seek the approval of the appropriate council committee before finalizing the grant. Page 28 2011 -2012 Biennial Budget City of Tukwila, Washington CAPITAL IMPROVEMENT PROGRAM POLICIES 1) Utility rates should be structured to ensure adequate infrastructure development and replacement. 2) Late -comer agreements (where appropriate) shall be considered an acceptable means of funding capital projects, improvements and replacements, in whole or in part. 3) Infrastructure improvements such as water reuse should consider conservation of resources such as water and electricity. 4) For City- scheduled projects located on residential streets, the City will evaluate for inclusion the costs of undergrounding the overhead utilities that exist within the right -of -way. 5) Right -of -way agreements for cable and electrical services should be utilized to discourage excessive wiring throughout the City. 6) Donation of the property needed for rights -of -way and easements shall be pursued. 7) Residential street designs will follow basic designs for arterials, collectors, and local access streets. Designs to accommodate individual properties shall be avoided. 8) The City strongly encourages design of connecting streets. 9) Residential streets with safety issues, high traffic volumes, high pedestrian activity and poor roadway conditions will be considered the highest priority projects. 10) A majority of citizens on a street may petition the City to set up a Local Improvement District (LID) to pay for residential street improvement projects, sidewalks and undergrounding of utilities. The City will evaluate the possibility of paying for the design, preliminary engineering, construction engineering, and LID formulation. The residents will pay for undergrounding utilities in the street, undergrounding from the street to their house, the actual construction costs, and for any improvements on private property such as rockeries, paved driveways, or roadside plantings. 11) Capital improvements shall be coordinated, whenever feasible, with related improvements of other jurisdictions. 12) Capital Improvement Program (CIP) projects shall, whenever possible, take advantage of grants, loans or other financing external to the City. Staff shall obtain approval from the appropriate committee before applying for grants, and the Committee Chair shall report for approval the proposed applications to the full Council. Grant applications shall be made only for projects listed in the six -year Capital Improvement Program. Staff shall also get approval from the full Council before accepting grants. Page 29 2011 -2012 Biennial Budget City of Tukwila, Washington 13) Current arterial street improvements determined in the six -year CIP may be funded through a LID or financing external to the City. The City may participate using operating revenues, grants or bonds based on health and safety needs or public benefit. The City may participate in the funding by financing the preliminary engineering design and professional service costs associated with planning and creating the LID. 14) Street and road improvement projects on slopes will include roadside plantings wherever feasible to help mitigate the land used for roadway and sidewalk improvements. 15) The first 1/4 -cent real estate transfer tax shall be dedicated to park and open space land acquisition. The second 1/4 -cent tax shall be used for arterial streets along with the parking tax. 16) Non - transportation capital projects and improvements (i.e. new community center) shall be funded by operating revenues, grants or bonds as determined in the six -year Financial Planning Model. 17) A dedicated facility replacement fund will be used to help pay for future facilities. 18) Transportation improvements will be coordinated with related improvements such as utility, landscaping, sidewalks, etc. 19) No capital improvement projects located outside the city limits will be approved without specific City Council approval. 20) Policies will be reviewed annually and in concert with the adoption of growth management policies to ensure continuity. 21) Street and road improvement projects shall be evaluated for the inclusion of features that support the Walk and Roll Plan in order to encourage walking, bicycling, and transit use. 22) Transportation impact fees shall be collected so that "growth may pay for growth" and growth- caused improvements may be constructed. A summary of the Capital Improvement Program is found in the Capital Budget tab section. The 2011 -2012 Biennial Budget incorporates the first two years of the Capital Improvement Program. Page 30 2011 -2012 Biennial Budget City of Tukwila, Washington FINANCIAL PLAN Introduction The National Advisory Council on State and Local Budgeting (NACSLB) endorses the forecasting of revenue and expenditures in their Recommended Budget Practices. This section of the budget provides a combined view of both past and anticipated future revenue and expenditures for all funds. A detailed revenue analysis is presented for each fund type. The plan focuses analysis on revenue sources in order to inform users of this document on how the City funds services it provides to its citizens. A table, graph and explanation of major changes is provided for the General Fund, Special Revenue funds, Capital funds, Enterprise funds, Internal Service funds, and Fiduciary funds. This is followed by a six -year forecast of revenue and expenditures along with a discussion of the factors that affect the forecast. Long term debt and debt capacity is discussed as well as the General Fund fiscal capacity. This chapter ends with a discussion of fund balance and working capital balances. A budget is a plan that develops and allocates the City's financial resources to meet community needs in both the present and future. The development and allocation of these resources is accomplished on the basis of the foregoing policies, goals and objectives addressing the requirements and needs of the City of Tukwila. While the other sections of this document will present the budget in detail, this section provides an overview of the budget as a Financial Plan. As such, this section will focus on City strategies to maintain its financial strength and the basis for the expectation for future revenues. An important part of a financial plan is the City's Capital Improvement Program. While the projects affecting 2011 -2012 are summarized under the Capital Budget section in this document, the entire Capital Improvement Program (CIP) is outlined, in detail, in a separate document. A six -year forecast of the City's revenues and expenditures follows this summary. The purpose of the forecast is to highlight issues associated with financial policies and budgetary decisions. It is not intended to be a multi -year budget. Page 31 2011 -2012 Biennial Budget City of Tukwila, Washington ATTACHMENT A CITY OF TUKWILA TOTAL REVENUES & EXPENDITURES 2011 - 2016 Analysis in 000's REVENUES (see A -1) 2011 2012 2013 2014 2015 2016 Totals General Revenues Sales Tax $ 15,400 $ 15,631 $ 15,865 $ 16,103 $ 16,587 $ 17,084 $ 96,670 Property Taxes 12,800 13,120 13,448 13,784 14,129 14,482 81,763 Utility Taxes 4,500 4,635 4,774 4,917 5,065 5,217 29,108 New Revenues /RGRL 3,000 3,075 3,152 3,231 3,311 3,394 19,163 Other Revenue Incr /Exp Red 900 923 946 969 993 1,019 5,750 One -time sale of property 2,000 - - - - - 2,000 Intertund Utility 'taxes 1,349 1,431 1,559 1,651 1,770 1,862 9,622 Gambling Taxes 1,977 2,036 2,097 2,160 2,225 2,292 12,787 Contract Agreement - SCL 1,976 2,035 2,096 2,159 2,224 2,291 12,781 Charges /Fees for Services 5,431 5,594 5,762 5,935 6,113 6,296 35,131 Transfers In - Other Funds 1,875 1,931 1,989 2,049 2,110 2,174 12,128 Intergovernmental Revenue 922 950 978 1,007 1,038 1,069 5,964 Other Taxes /Miscellaneous 1,640 1,689 1,740 1,792 1,846 1,901 10,608 Subtotal 53,770 53,050 54,406 55,757 57,411 59,081 333,475 Dedicated Revenues (Capital) 250 258 265 273 281 290 1,617 Real Estate Taxes Motor Vehicle Taxes 455 469 483 498 512 527 2,944 Investment Interest /Misc. 100 103 106 109 113 116 647 Property Taxes 130 130 130 130 130 130 780 Parking Taxes 140 140 140 140 140 140 840 Transfers from Golf Course 0 0 150 150 175 175 650 Subtotal 1,075 1,100 1,274 1,300 1,351 1,378 7,478 TOTAL REVENUE AVAILABLE 54,845 54,150 55,680 57,057 58,762 60,459 340,953 EXPENDITURES Operations & Maintenance: 44,301 44,901 47,001 49,197 51,494 53,898 290,792 (See Attachment B) Debt Service 3,455 3,447 3,532 3,593 3,104 2,874 20,005 Transfer to Reserve Fund 1,256 2,573 3,958 5,406 - - 13,193 Estimated Unfunded PERS 772 803 835 868 903 939 5,120 Admin /Engineering Overhead 300 309 318 328 338 348 1,941 Subtotal Available 4,761 2,117 36 (2,335) 2,923 2,400 9,902 Capital - Attachment C Residential Streets 150 300 - 200 300 3,000 3,950 Arterial Streets /Bridges 2,181 2,837 2,522 2,390 2,865 1,945 14,740 Parks & Trails 433 459 438 267 217 21 1,835 General Government Facilities 101 - - - - - 101 General Imp /HHD Response 2,200 800 500 500 500 500 5,000 Fire Improvements (50) (50) - - (55) (155) Subtotal Capital 5,015 4,346 3,460 3,357 3,882 5,411 25,471 Balance by Year (254) (2,229) (3,424) (5,692) (959) (3,011) (15,569) Carryover from 2010 20,109 - - - - - 20,109 Accumulated Totals $ 19,855 $ 17,626 $ 14,202 $ 8,510 $ 7,551 $ 4,540 Page 32 2011 -2012 Biennial Budget City of Tukwila, Washington 0 E c $70,000 $ 60,000 $ 50,000 $40,000 $30,000 $ 20,000 $10,000 s- 2011 2012 2013 2014 2015 2016 • TOTAL REVENUE AVAILABLE • TOTAL EXPENDITURE • FUND BALAN CE Revenues and expenditures are projected on the basis of assumed economic relationships. Revenues are forecast on the basis of future economic and demographic factors with little dependence on past trends. Expenditures are forecast based on past trends modified by present and future conditions. Future conditions are based upon a series of complex assumptions. This model has been used to test a large range of assumptions and policy options in the course of developing budget recommendations. The Revenue and Expenditure forecast reflects a moderate set of assumptions regarding revenues and expenditures. The Tukwila economy is cyclical and the City enjoyed a strong economy in recent years due to low unemployment coupled with significant retail and housing development. Some revenue losses from the recent legislative exemptions have been offset by the gains in economic development. However, decreases in the stock market, higher unemployment rates, and unfunded mandates by state and federal government for criminal justice, and human services have all had a significant impact on the General Fund budget. Continued moderate economic growth is reflected in the revenue forecasts through 2012. In the past, the forecast has relied on increases in assessed value for forecasting. However, with recent legislation and initiative activity, this forecast is relying on a 1% increase for property taxes plus an average factor for new construction. While estimated revenue growth has decreased over the past years, expenditures involving public safety and public services are expected to increase at a greater rate. New commercial development, and recent annexations are a few of the areas expected to increase the demand for public services. Based on the current trends, it is anticipated that fund balances will continue to decrease over the next few years as revenues subside and expenditures increase. It is necessary to reflect non - departmental costs so that estimated ending fund balances are not overstated. Expenditures in this area generally represent one -time payments or transfers for capital projects, costs not assigned to a specific department or debt service. The Finance Department will continue to study revenue options and enhancements to offset the decline in future revenues. Residual budget is unused budget rolled forward to be utilized in the subsequent year. Forecasting models have been used to assist in fiscal planning for quite some time. Models have allowed analysis of alternative actions in funding programs during the development of the budget. The model accents the continuing need to control the per capita rate of expenditures reflected in the preceding pages. Continued caution will be required to anticipate and manage the effects of current and future legislative actions to avoid service reductions for budgetary reasons. Page 33 2011 -2012 Biennial Budget City of Tukwila, Washington If current trends continue, fund balance is estimated to decrease by 8.38% by the end of 2011. Revenue has been estimated realistically based on anticipated economic growth, and considering the affects of voter initiatives. Should growth remain slower than anticipated the adverse affect on fund balance may be greater than predicted. Revenues from property taxes are increased at 1% plus the addition of new construction and annexations. Initiative 747 went before the voters in November 2001 and passed. The initiative limits the increase in property taxes to the lesser of 1% or inflation. Assessed valuation for the City is expected to grow by the rate of 2.5 %. However, since the City may not increase property taxes greater than 1%, it is anticipated that the levy rate will increase as assessed value decreases. This initiative has been overturned by the Supreme Court but discussion on the decision continues. This analysis reflects the position of the City if no adjustments are made on the expenditure side and other revenue does not grow at a rate necessary to offset the slower growth rate from property taxes. The City is addressing the long -term revenue short fall through concerted efforts with other jurisdictions. At this time, however, any additional adjustments that will be necessary beyond those already made are unknown. As mentioned, the City has taken into account the statewide initiative in forecasting property taxes. The issue that develops when property tax increases are held to 1% is that costs are not. Costs such as employee benefits, negotiated labor contracts, services and supplies continue to increase at a greater rate. Fuel, professional services, and healthcare costs are good examples. The shortfall then has to be made up by increases in sales tax collection and population growth. The City has been able to maintain most of the existing level of service, in light of legislative action, because the economy is growing at rates sufficient to offset the limits placed on property taxes. Sales tax revenue needs to grow at a rate that will make up the revenues lost from property tax declines. If not, the City will then have to make some different choices in the delivery of basic levels of services. Page 34 2011 -2012 Biennial Budget City of Tukwila, Washington BUDGET SUMMARY This section summarizes the 2011 -2012 biennial budget and provides comparisons to previous years' revenues and expenditures. The section begins with a summary of the City's financial structure and an overview of the City's General Fiscal environment. This section continues with summarized budget data of revenues and expenditures for all funds combined, then a breakdown of General Fund revenues and expenditures follows. The reader is encouraged to refer to the Operating Budget section, General Fund and Other Funds tabs for a more detailed account of the departmental budgets. Financial Structure of the City Budget The City of Tukwila's accounting and budget structure is based upon Governmental Fund Accounting to ensure legal compliance and financial management for various restricted revenues and program expenditures. Fund accounting segregates certain functions and activities into separate self - balancing 'funds' created and maintained for specific purposes (as described below). Resources from one fund used to offset expenditures in a different fund are budgeted as either a 'transfer to' or 'transfer from'. The City of Tukwila budget is organized in a hierarchy of levels, each of which is defined below: Fund Department Program Object A fund is an accounting entity used to record the revenues and expenditures of a governmental unit which is designated for the purpose of carrying on specific activities or attaining certain objectives. For example Fund 104 , the Arterial Street Fund, is designated for the purpose of maintaining the arterial streets within the City. Department designates a major department of the City operations, e.g., Public Works or Parks and Recreation. A specific distinguishable line of work performed by the department, for the purpose of accomplishing a function for which government is responsible. For example, "Traffic Control" is included within the Street Funds. The appropriation unit (object of expenditure) is the level of detail used in the budget to sort and summarize objects of expenditure according to the type of goods or services being purchased, e.g., salaries, supplies. Page 35 2011 -2012 Biennial Budget City of Tukwila, Washington GENERAL FISCAL ENVIRONMENT Effective budget and financial policies are developed gradually over a period of time in response to long- term fiscal and social- economic conditions. Accordingly, although this document responds to the City's financial policy, framework has been developed in response to multi -year fiscal pressures. General Fund Tukwila's economy is generally cyclical following the economic cycles of the surrounding region. However, the economic down periods in the cycles have generally been less severe for Tukwila than for other municipalities in the region due to the relatively stable nature of Tukwila's economy. While the economic downturn has been a challenge for Tukwila, the City is well positioned for a strong recovery. Economic cycles are not the only determinants of revenues for municipal budgeting. Even with an up sloping economy, laws that determine who pays taxes and how much they pay can also have a major impact. The Washington State Legislature has adopted several pieces of legislation, which have limited the ability of local governments to increase revenues and future taxing ability. Although Tukwila's economy is stable, these exemptions have impacted Tukwila's revenues substantially. Although inflation is controlled, these altered revenue sources are having, and will continue to have, a substantial impact on Tukwila's budget. Other significant concerns for the future are the demand for services. In particular, public safety services will increase dramatically with continued development and annexations. Due to mandatory sentencing guidelines required by the State, we have experienced an increase in the care and custody of prisoners in the past few years. Alternatives to incarceration are being used, such as increasing the Home Monitoring Program and utilizing drug and alcohol rehabilitation programs. These programs appear to be having a positive effect on incarceration costs. The General Fund must be budgeted and monitored very carefully. Passage of voter approved initiatives and other pending voter initiatives, can negatively impact the general fund. Due to strong fiscal management in previous years, available reserves are sufficient to maintain most of the current levels of service provided another down turn in the economy is neither deep nor long. Page 36 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 37 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 BUDGET SUMMARY - ALL FUNDS Beginning 2011 2011 Ending Fund Fund Balance Resources Expenditures Fund Balance GENERAL FUND $ 6,100,000 $ 51,180,014 $ 52,838,362 $ 4,441,652 SPECIAL REVENUE FUNDS Hotel /Motel Tax 800,000 1,249,961 1,598,009 451,952 Street Fund 500,000 231,000 159,829 571,171 Arterial Street Fund 5,000,000 33,790,139 34,000,670 4,789,469 Contingency Fund 892,000 401,816 - 1,293,816 Fire Equipment Cumulative Reserve Fd 640,000 131,685 2,014 769,671 Drug Seizure Fund 220,000 186,000 294,000 112,000 DEBT SERVICE Fund 209 - 2003 Limited Tax GO Bonds - 592,572 591,572 1,000 Fund 210 - 2003 Refunding LTGO Bonds - 501,932 500,932 1,000 Fund 211 - 2008 Refunding LTGO Bonds - 836,829 835,829 1,000 Fund 212 - 2009A SCORE LTGO Bonds - 30,166 30,166 - Fund 213 - 2009B SCORE BAB Bonds - 254,438 254,438 - Fund 214 - 2010A LTGO Bonds - 395,775 395,775 - Fund 215 - 2010B BAB Bonds - 190,450 190,450 - Fund 216 - 2010 ValleyCom Refunding - 170,990 170,990 - CAPITAL PROJECTS Fund 301 - Parks Land Acquisition 4,500,000 596,243 1,014,721 4,081,522 Fund 302 - Facility Replacement 2,000,000 5,756 125,563 1,880,193 Fund 303 - General Government Imp 400,000 2,257,203 2,365,216 291,987 Fund 304 - Fire Improvements 140,000 50,100 - 190,100 ENTERPRISE FUNDS Fund 401 - Water 3,700,000 6,571,534 8,312,169 1,959,365 Fund 402 - Sewer 2,500,000 6,621,426 7,962,652 1,158,774 Fund 404 - Water /Sewer Revenue Bonds - 651,637 598,202 53,435 Fund 405 - Bond Reserve Fund 411,000 - - 411,000 Fund 411 - Foster Golf Course 425,000 1,912,200 2,284,369 52,831 Fund 412 - Surface Water 1,700,000 3,514,886 4,277,623 937,263 INTERNAL SERVICE FUNDS Fund 501 - Equipment Rental 3,300,000 2,342,740 2,232,611 3,410,129 Fund 502 - Self- Insurance Fund 4,500,000 4,187,561 4,255,741 4,431,820 Fund 503 - LEOFF I Insurance Fund 1,350,000 579,040 682,234 1,246,806 FIDUCIARY FUNDS Fund 611 - Firemen's Pension Fund 1,450,000 53,872 66,000 1,437,872 TOTAL BUDGET $ 40,528,000 $ 119,487,965 $ 126,040,137 $ 33,975,828 Page 38 2011 -2012 Biennial Budget Budgeted Revenues by Fund - 2011 Enterprise Funds, 16.13% Capital Projects, 2.43% DebtService, 2.49% Internal Service Funds, 5.95% Fiduciary Funds, 0.05% City of Tukwila, Washington General Fund, 42.83% Special Revenue Funds, 30.12% Enterprise Funds, 18.59% Capital Projects, 2.789 DebtService, 2.36% Budgeted Expenditures by Fund - 2011 Internal Service Funds, 5.69% Fiduciary Funds, 0.05% • General Fund • Special Revenue Funds • DebtService • Capital Projects • Enterprise Funds • Internal Service Funds • Fiduciary Funds General Fund, 41.92% Special Revenue Funds, 28.61% • General Fund • Special Revenue Funds ■ DebtService ■ Capital Projects ■ Enterprise Funds • Internal Service Funds • Fiduciary Funds Page 39 2011 -2012 Biennial Budget City of Tukwila, Washington 2012 BUDGET SUMMARY - ALL FUNDS Beginning 2012 2012 Ending Fund Fund Balance Resources Expenditures Fund Balance GENERAL FUND $ 4,441,652 $ 52,766,371 $ 52,385,241 $ 4,822,782 SPECIAL REVENUE FUNDS Hotel /Motel Tax 451,952 1,256,120 1,558,226 149,846 Street Fund 571,171 233,000 310,124 494,047 Arterial Street Fund 4,789,469 5,606,658 6,483,137 3,912,990 Contingency Fund 1,293,816 1,301,816 - 2,595,632 Fire Equipment Cumulative Reserve Fd 769,671 131,685 2,015 899,341 Drug Seizure Fund 112,000 96,000 25,000 183,000 DEBT SERVICE Fund 209 - 2003 Limited Tax GO Bonds 1,000 594,350 594,350 1,000 Fund 210 - 2003 Refunding LTGO Bonds 1,000 500,893 500,893 1,000 Fund 211 - 2008 Refunding LTGO Bonds 1,000 831,042 831,042 1,000 Fund 212 - 2009A SCORE LTGO Bonds - 30,184 30,184 - Fund 213 - 2009B SCORE BAB Bonds - 254,605 254,605 - Fund 214 - 2010A LTGO Bonds - 393,975 393,975 - Fund 215 - 2010B BAB Bonds - 190,450 190,450 - Fund 216 - 2010 ValleyCom Refunding - 232,910 232,910 - CAPITAL PROJECTS Fund 301 - Parks Land Acquisition 3,993,522 702,250 1,149,653 3,546,119 Fund 302 - Facility Replacement 1,880,193 5,928 25,300 1,860,821 Fund 303 - General Government Imp 291,987 708,919 972,992 27,914 Fund 304 - Fire Improvements 190,100 50,100 - 240,200 ENTERPRISE FUNDS Fund 401 - Water 1,959,365 5,182,534 6,311,091 830,808 Fund 402 - Sewer 1,158,774 5,522,426 6,398,124 283,076 Fund 404 - Water /Sewer Revenue Bonds - 671,185 593,844 77,341 Fund 405 - Bond Reserve Fund 411,000 - - 411,000 Fund 411- Foster Golf Course 52,831 1,915,247 2,285,761 (317,683) Fund 412 - Surface Water 937,263 3,715,400 3,775,671 876,992 INTERNAL SERVICE FUNDS Fund 501 - Equipment Rental 3,410,129 2,366,026 1,935,580 3,840,575 Fund 502 - Self- Insurance Fund 4,431,820 4,444,568 4,559,048 4,317,340 Fund 503 - LEOFF I Insurance Fund 1,246,806 579,040 682,525 1,143,321 FIDUCIARY FUNDS Fund 611 - Firemen's Pension Fund 1,437,872 53,872 66,000 1,425,744 TOTAL BUDGET $ 33,834,393 $ 90,337,554 $ 92,547,741 $ 31,624,206 Page 40 2011 -2012 Biennial Budget City of Tukwila, Washington Budgeted Revenues by Fund - 2012 Enterprise Funds, 18.83% Internal Service Funds, 8.18% Fiduciary Funds, 0.06% Capital Projects, 1.62% Debt Service, 3.35% Special Revenue Funds, 9.55% Budgeted Expenditures by Fund - 2012 Enterprise Funds, 20.92% Internal Service Funds, 7.76% Fiduciary Funds, 0.07% • General Fund • Special Revenue Funds • Debt Service • Capital Projects • Enterprise Funds • Internal Service Funds • Fiduciary Funds General Fund, 58.41% Capital Projects, 2.32° DebtService, 3.27% • General Fund • Special Revenue Funds • Debt Service • Capital Projects • Enterprise Funds • Internal Service Funds • Fiduciary Funds Special Revenue Funds, 9.05% General Fund, 56.60% Page 41 2011 -2012 Biennial Budget City of Tukwila, Washington CHANGE IN ENDING FUND BALANCE - ALL FUNDS Projected 2010 2011 Change in Fund 2012 Change in Fund Ending Fund Ending Fund Balance Ending Fund Balance Fund Balance Balance 2010 -2011 Balance 2011 -2012 GENERAL FUND $ 6,100,000 $ 4,441,652 -27.19% $ 4,822,782 8.58% SPECIAL REVENUE FUNDS Hotel /Motel Tax 800,000 451,952 -43.51% 149,846 -66.84% Street Fund 500,000 571,171 14.23% 494,047 -13.50% Arterial Street Fund 5,000,000 4,789,469 -4.21% 3,912,990 -18.30% Contingency Fund 892,000 1,293,816 45.05% 2,595,632 100.62% Fire Equipment Cumulative Reserve Fd 640,000 769,671 20.26% 899,341 16.85% Drug Seizure Fund 220,000 112,000 -49.09% 183,000 6339% DEBT SERVICE Fund 209 - 2003 Limited Tax GO Bonds - 1,000 100.00% 1,000 0.00% Fund 210 - 2003 Refunding LTGO Bonds - 1,000 100.00% 1,000 0.00% Fund 211- 2008 Refunding LTGO Bonds - 1,000 100.00% 1,000 0.00% Fund 212 - 2009A SCORE LTGO Bonds - 0.00% - 0.00% Fund 213 - 2009B SCORE BAB Bonds - - 0.00% - 0.00% Fund 214 - 2010A LTGO Bonds - - 0.00% - 0.00% Fund 215 - 2010B BAB Bonds - - 0.00% - 0.00% Fund 216 - 2010 ValleyCom Refunding - - 0.00% - 0.00% CAPITAL PROJECTS Fund 301 - Parks Land Acquisition 4,500,000 4,081,522 - 9.30% 3,546,119 - 13.12% Fund 302- Facility Replacement 2,000,000 1,880,193 -5.99% 1,860,821 -1.03% Fund 303 - General Government Imp 400,000 291,987 -27.00% 27,914 -90.44% Fund 304 - Fire Improvements 140,000 190,100 35.79% 240,200 26.35% ENTERPRISE FUNDS Fund 401 - Water 3,700,000 1,959,365 - 47.04% 830,808 - 57.60% Fund 402 - Sewer 2,500,000 1,158,774 -53.65 % 283,076 - 75.57% Fund 404 - Water /Sewer Revenue Bonds - 53,435 100.00% 77,341 44.74% Fund 405 - Bond Reserve Fund 411,000 411,000 0.00% 411,000 0.00% Fund 411 - Foster Golf Course 425,000 52,831 - 87.57% (317,683) - 701.32% Fund 412 - Surface Water 1,700,000 937,263 44.87% 876,992 -6.43% INTERNAL SERVICE FUNDS Fund 501 - Equipment Rental 3,300,000 3,410,129 3.34% 3,840,575 12.62% Fund 502 - Self- Insurance Fund 4,500,000 4,431,820 -1.52% 4,317,340 -2.58% Fund 503 - LEOFF I Insurance Fund 1,350,000 1,246,806 -7.64% 1,143,321 -8.30% g Q w Fund 611 - Firemen's Pension Fund 1,450,000 1,437,872 -0.84% 1,425,744 -0.84% TOTAL ENDING FUND BALANCE $ 40,528,000 $ 33,975,828 - 16.17% $ 31,624,206 -6.92% Page 42 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 43 2011 -2012 Biennial Budget City of Tukwila, Washington Revenue Summary - All Funds Page 44 2008 Actual 2009 Actual 2010 Budget 2011 Budget 2012 Budget Beginning Fund Balance $ 50,041,630 $ 51,444,890 $ 48,080,698 $ 40,528,000 $ 33,975,828 REVENUES Property Taxes 11,071,063 12,202,419 13,081,000 13,594,000 13,933,250 Sales and Use Taxes 18,839,297 15,067,112 21,288,632 16,025,000 16,248,000 Parking /Admissions Tax 475,500 738,341 419,000 744,017 765,257 Utility Taxes 3,934,210 4,359,292 3,906,000 4,723,000 4,840,000 Interfund Utility Tax - 1,813,277 1,358,000 1,426,000 1,524,000 Excise Taxes 3,005,679 2,824,966 3,204,000 2,787,861 2,843,496 Hotel /Motel Tax 587,216 489,806 600,000 379,706 385,401 Penalties /Interest 1,844 628 2,000 67 67 Taxes Total 37,914,809 37,495,841 43,858,632 39,679,651 40,539,471 Business Licenses and Permits 481,154 684,141 521,000 2,684,774 2,782,227 Building Permits and Fees 1,541,697 599,322 1,895,000 1,070,118 1,101,339 Licenses & Permits Total 2,022,851 1,283,463 2,416,000 3,754,892 3,883,566 Intergovernmental Total 5,825,138 17,818,457 36,512,252 22,959,192 6,646,252 General Government 232,797 231,116 238,900 207,636 212,572 Security 805,790 333,789 305,000 494,381 512,134 Engineering Services 1,200 - 10,000 59,579 59,867 Transportation 2,109,895 1,672,896 2,754,830 2,481,529 2,509,906 Economic - 31,109 - 143,000 75,000 Plan Check and Review Fees 934,804 402,188 1,083,000 833,500 858,500 Culture and Rec Fees 1,803,882 1,672,081 2,013,000 1,947,500 1,817,000 Utilities & Environment 11,041,555 12,093,808 13,115,000 13,214,125 14,099,309 Charges for Services Total 16,929,923 16,436,988 19,519,730 19,381,250 20,144,288 Fines and Penalties Total 259,991 230,561 241,000 205,408 213,270 Investment Earnings 1,592,659 491,969 1,674,000 214,654 218,782 Rents and Concessions 679,483 636,449 668,000 790,391 753,203 Insurance Premiums /Recovery 1,776 643 1,000 1,000 1,000 Contributions /Donations 927,108 725,333 3,634,000 470,600 1,207,600 Other Misc Revenue 5,821,938 6,784,266 7,260,254 4,924,163 5,095,128 Sale of Capital Assets 224,568 844,408 5,000 700,500 1,300,500 Miscellaneous Total 9,247,532 9,483,069 13,242,254 7,101,308 8,576,213 Transfers In 3,383,554 4,727,490 3,284,808 10,505,264 9,984,494 Other Financing - 6,947,574 26,096,475 15,901,000 350,000 Total Revenues & Transfers 75,583,798 94,423,443 145,171,151 119,487,965 90,337,554 Total Resources Available (Including Fund Balance) $ 125,625,428 $ 145,868,333 $ 193,251,849 $160,015,965 $ 124,313,382 Page 44 2011 -2012 Biennial Budget City of Tukwila, Washington $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- $39,679,651 Revenue Budget by Type - 2011 $22,959,192 $3,754,892 $19,381,250 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- $40,539,471 $10,505,264 $7,101,308 $205,408 $15,901,000 Revenue Budget by Type - 2012 $6,646,252 $3,883,566 $20,144,288 $8,576,213 $213,270 $350,000 $9,984,494 • Taxes • Licenses and Permits • Intergovernmental ■ Charges for Services • Fines and Penalties • Miscellaneous • Transfers - In • Other Financing • Taxes ■ Licenses and Permits Intergovernmental • Chargesfor Services • Fines and Penalties IN Miscellaneous ■ Transfers- In ■ Other Financing Page 45 2011 -2012 Biennial Budget City of Tukwila, Washington Expenditure Summary - All Funds Transfers- Out Debt Service Capital Outlays Intergovernmental Other Services and Charges Supplies Salaries and Benefits 2011 - 2012 Expenditure Budget by Type 1 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 • 2012 • 2011 Page 46 2008 Actual 2009 Actual 2010 Budget 2011 Budget 2012 Budget EXPENDITURE Salaries $ 25,556,041 $ 27,038,900 $ 29,141,620 $ 27,614,520 $ 28,252,802 Benefits 14,053,340 14,288,092 17,180,510 13,877,618 14,833,698 Total Salaries and Benefits 39,609,381 41,326,992 46,322,130 41,492,138 43,086,500 Total Supplies 6,721,107 6,848,458 8,246,499 8,202,654 8,119,753 Professional Services 5,275,271 9,456,241 14,380,540 11,720,189 6,336,864 Communication 337,561 400,638 411,438 430,981 427,081 Travel 115,312 74,621 162,915 151,265 150,065 Advertising 395,907 465,216 720,650 714,600 714,200 Operating Rentals & Leases 2,246,566 1,938,491 2,110,226 2,600,624 2,628,266 Insurance 452,315 495,438 704,010 626,510 626,510 Public Utility Services 1,310,110 1,466,427 1,540,294 1,551,124 1,479,200 Repairs & Maintenance 618,042 720,398 824,757 845,517 824,706 Miscellaneous 1,286,394 1,041,813 1,488,671 1,053,069 1,004,295 Total Other Services and Charges 12,037,478 16,059,283 22,343,501 19,693,879 14,191,187 Total Intergovernmental Services 2,454,544 4,396,421 3,693,400 4,548,400 3,947,475 Total Capital Outlays 4,938,317 12,439,455 65,013,017 37,102,100 8,741,000 Total Debt Service 2,298,305 2,540,296 4,451,692 4,544,011 4,540,288 EXPENDITURE TOTAL 68,059,132 83,610,905 150,070,239 115,583,182 82,626,203 Transfers Out 3,383,554 4,727,490 3,473,114 10,456,955 9,918,538 Bad Debts Expense 163,786 - - - - Depreciation Expense 2,574,066 2,560,484 - - - Payment to Fiscal Agent - 6,888,756 - - - Budget Reductions - - (819,504) - - TOTAL EXPENDITURES & TRANSFERS 74,180,538 97,787,635 152,723,849 126,040,137 92,544,741 Ending Fund Balance 51,444,890 48,080,698 40,528,000 33,975,828 31,624,206 Total All Uses with Fund Balance $ 125,625,428 $ 145,868,333 $193,251,849 $ 160,015,965 $ 124,168,947 Transfers- Out Debt Service Capital Outlays Intergovernmental Other Services and Charges Supplies Salaries and Benefits 2011 - 2012 Expenditure Budget by Type 1 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 • 2012 • 2011 Page 46 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 -2012 General Fund Revenue General Fund revenue for 2011 and 2012, excluding fund balances, is $51.2 million and $52.8 million respectively; a 10.5% increase from the 2009 -2010 Adopted Budget. General Fund Revenues 2008 Actual 2009 Actual 2010 Budget 2011 Budget 2012 Budget Property Taxes $ 11,115,973 $ 12,190,219 $ 12,688,000 $ 13,530,000 $ 13,868,250 Sales and Use Taxes 12,903,174 12,903,214 15,333,917 16,025,000 16,248,000 Admissions Tax 327,911 582,756 279,000 636,000 654,000 Utility Taxes 3,934,210 4,359,292 3,906,000 4,723,000 4,840,000 Interfund Utility Tax - 1,813,277 1,358,000 1,426,000 1,524,000 Excise Taxes 2,173,767 2,567,119 2,204,000 2,585,731 2,641,303 Penalties /Interest 1,826 628 2,000 67 67 Tax Total 30,456,861 34,416,505 35,770,917 38,925,798 39,775,620 Business Licenses and Permits 481,154 684,141 489,000 2,684,774 2,782,227 Building Permits and Fees 1,541,697 599,322 1,895,000 1,070,118 1,101,339 Licenses & Permits Total 2,022,851 1,283,463 2,384,000 3,754,892 3,883,566 Intergovernmental Total 2,587,088 4,344,251 2,987,072 2,805,177 2,861,937 General Government 61,616 72,547 68,000 59,015 60,951 Security 805,610 333,729 304,000 493,381 511,134 Engineering Services 1,200 - 10,000 59,579 59,867 Transportation 68,793 (24,312) 150,000 153,058 158,149 Plan Check and Review Fees 934,804 402,188 1,083,000 833,500 858,500 Culture and Rec Fees 697,358 628,418 703,000 742,000 611,500 Charges for Services Total 2,569,381 1,412,571 2,318,000 2,340,533 2,260,101 Fines and Penalties Total 259,991 230,273 241,000 205,408 213,270 Investment Earnings 328,698 118,713 505,000 128,757 133,757 Rents and Concessions 351,661 374,680 346,000 454,391 417,203 Insurance Premiums /Recovery 1,776 643 1,000 1,000 1,000 Contributions /Donations 108,013 2,739 21,000 1,600 1,600 Other Misc Revenue 216,071 109,699 122,000 47,766 49,200 Sale of Capital Assets 53,592 989,608 5,000 700,500 1,300,500 Miscellaneous Total 1,059,811 1,596,083 1,000,000 1,334,014 1,903,260 Transfers In 2,215,982 3,156,300 2,462,000 1,814,192 1,868,617 Total Revenues & Transfers $ 41,171,965 $ 46,439,446 $ 47,162,989 $ 51,180,014 $ 52,766,371 Page 47 2011 -2012 Biennial Budget City of Tukwila, Washington Excise Taxes 2,585,731 5% 2011 General Fund Revenue - $51.2 Million All Other Revenue 12,890,283 25% Property Taxes 13,530,000 27% Interfund Utility Tax 1,426,000 3% Utility Taxes 4,723,000 9% Sales and Use Taxes 16,025,000 31% 2012 General Fund Revenue - $52.8 Million All Other Revenue 13,644,818 26% Excise Taxes 2,641,303 5% Property Taxes 13,868,250 26% Interfund Utility Tax 1,524,000 3% Utility Taxes 4,840,000 9% Sales and Use Taxes 16,248,000 31% As the charts above show, 70% of General Fund revenue is dependent on the following three sources: Sales Tax, Property Tax, and Utility Tax. The other 30% of revenues are B &O Excise tax, Gambling taxes, permits, intergovernmental or State Shared revenues, charges for services and other miscellaneous revenues. Page 48 2011 -2012 Biennial Budget City of Tukwila, Washington Each of the main revenues is discussed on the following pages and detailed information on all General Fund Expenditures may be found in the following pages. MAJOR REVENUE SOURCES SALES TAX The City receives revenues from two sources of sales tax. The main source of sales tax, $16 million in 2011 and $16.2 million in 2012, is the City- imposed 0.85% on retail sales as shown below. In addition, the City also receives a portion of the sales tax collected by King County for Criminal Justice. This is collected countywide and distributed to all cities on a per capita basis. These two revenues account for 2011 -2012 budgeted revenue, 32% of the City's General Fund revenue, making sales tax the largest revenue source for the General Fund. The sales tax rate in the City of Tukwila is the state allowable 9.5 % on retail goods, with an additional 0.5 % tax on food and beverages sold in restaurants, bars and taverns, and to car sales to help pay for statewide transportation improvements. The chart below summarizes how the 9.5% tax collected is divided between various governmental entities. Sales Tax Distribution by Government Entity Percent Percent of Total Washington State 6.50% 68.42% City of Tukwila 0.85% 8.95% King County 0.35% 3.68% King County Criminal Justice 0.10% 1.05% Regional Transit Authority 0.80% 8.42% King County Public Transportation Benefit Area 0.90% 9.47% Total Sales Tax on $100 of retail goods 9.50% 100.00% From 2006 to 2007, the City's sales tax collection grew 10 %. 2008 was the first year to see a decline in sales tax from the previous year (12 %). The chart on the next page shows the change in sales tax since 2008, along with the forecast sales tax revenues for the years 2011 -2012. The City is assuming 1.5% decrease in sales tax growth for 2011 from 2009 actual sales tax revenue and a 1.5% increase in 2012 from the 2011 budget. Page 49 2011 -2012 Biennial Budget City of Tukwila, Washington Sales Tax by Year (Shaded boxes represent budget estimates) 0 2 20 15 10 5 Sales and Use Taxes 2008 2009 2010 2011 2012 PROPERTY TAX Property taxes are the City's second largest revenue source at $13.5 million in 2011 and $13.9 million in 2012, or 28% of the total revenue supporting the General Fund. These taxes pay for the City's general operations such as services provided by the Police, Public Works Department and Parks. The City receives 23% of the property taxes paid by Tukwila property owners. Property Tax by Jurisdiction Tukwila School District $3.89 33% Flood Control $0.10 1% Hospital District $0.53 4% City of Tukwila $2.66 23% Emergency Medical Servic $0.30 3% Port of Seattle $ 0.22 2% King County Library $1.75 15% WA State $2.22 19% Page 50 2011 -2012 Biennial Budget City of Tukwila, Washington The City of Tukwila receives a relatively small percentage of a property owner's tax bill (23 %). In comparison, the Tukwila School District and WA State taken together account for 52% of the property tax bill, Port of Seattle, EMS, Flood Control, and Hospital District receive 10 %, and the King County Library District gets 15 %. Property taxes are distributed to the following jurisdictions: Property Tax Rate per $1,000 Assessed Value (AV) Government Agency AV Percent of Total City of Tukwila $ 2.66 22.8% WA State 2.22 19.0% King County Library 1.75 15.0% Port of Seattle 0.22 1.9% Emergency Medical Service 0.30 2.6% Tukwila School District 3.89 33.3% Flood Control 0.10 0.9% Hospital District 0.53 4.5% Total $ 11.67 100% UTILITY TAX The City implemented a 6% solid waste tax and 10% interfund utility taxes in 2009, which have since become the City's third largest tax revenue source at $4 million, or 8.8% in 2011, and $4.1 million in 2012, or 8.9%, of the total revenue supporting the General Fund. The City of Tukwila has a 6% Utility Tax on cable, electricity, telephones, cellular phones, and natural gas. For non -City utilities, telecommunications accounts for 50% of total utility taxes received, natural gas is 26%, cable is 20% and electricity is 4%. Page 51 2011 -2012 Biennial Budget City of Tukwila, Washington The City implemented a three- pronged approach to dealing with actual and projected revenue declines, particularly in the area of sales tax receipts. The approach adopted by the City Council was to 1) identify new revenue sources, 2) reduce the cost of programs and services being offered, and 3) reduce the cost of employee compensation. Many of the reductions found above in 2011 compared to 2010 reflect the efforts of the City to reduce the cost of operations. This was accomplished through targeted program reductions in certain departments, staffing reductions, decreased contributions to the self- insurance fund as calculated by the City's health benefit consultant, and a voluntary reduction in the cost of living adjustment from the Tukwila firefighter bargaining unit. Excluding non - departmental expenses and mandatory transfers, the three - pronged budget strategy resulted in a 6.42% reduction in the cost of operations in the General Fund in 2011, and just a 0.32% increase for 2012. Page 52 General Fund Expenditures by Department 2008 Actual 2009 Actual 2010 Budget 10 -11 % Change 2011 Budget 11 -12 % Change 2012 Budget City Council $ 261,235 $ 261,235 $ 261,235 0.54% $ 262,634 2.67% $ 269,655 Mayor's Office 2,140,561 2,492,492 2,595,765 -4.91% 2,468,436 2.21% 2,522,991 Human Resources 506,660 506,060 571,640 -5.01% 542,979 5.60% 573,396 Finance 1,932,285 1,963,333 1,921,309 - 20.67% 1,524,117 5.18% 1,603,133 Legal 728,980 685,691 555,856 - 2.36% 542,731 0.00% 542,734 Parks & Rec 3,158,534 3,350,801 3,471,420 - 14.66% 2,962,377 - 14.59% 2,530,147 Community Development 3,066,717 2,779,459 3,010,027 -12.58% 2,631,309 1.99% 2,683,579 Court 1,136,752 1,181,132 1,141,680 - 14.29% 978,529 1.57% 993,849 Police 12,699,005 12,994,938 13,946,824 2.30% 14,267,695 - 1.44% 14,062,710 Fire 10,152,352 9,874,049 10,205,813 -2.52% 9,948,846 2.79% 10,225,983 Information Technology 676,421 951,073 1,086,270 1.71% 1,104,845 4.44% 1,153,947 Public Works 3,608,739 5,756,107 4,851,223 - 28.17% 3,484,525 3.71% 3,613,803 Parks Maintenance 965,020 979,084 1,006,554 -8.31% 922,901 1.31% 935,027 PW Street Maintenance 2,573,891 2,280,106 2,656,916 -1.99% 2,603,943 2.79% 2,676,535 Non - Departmental (Dept. 20) 376,896 709,444 305,000 2717.21% 8,592,495 -6.92% 7,997,752 Total Expenditures $ 43,984,048 $ 46,765,003 $ 47,587,532 11.03% $ 52,838,362 -0.86% $ 52,385,241 The City implemented a three- pronged approach to dealing with actual and projected revenue declines, particularly in the area of sales tax receipts. The approach adopted by the City Council was to 1) identify new revenue sources, 2) reduce the cost of programs and services being offered, and 3) reduce the cost of employee compensation. Many of the reductions found above in 2011 compared to 2010 reflect the efforts of the City to reduce the cost of operations. This was accomplished through targeted program reductions in certain departments, staffing reductions, decreased contributions to the self- insurance fund as calculated by the City's health benefit consultant, and a voluntary reduction in the cost of living adjustment from the Tukwila firefighter bargaining unit. Excluding non - departmental expenses and mandatory transfers, the three - pronged budget strategy resulted in a 6.42% reduction in the cost of operations in the General Fund in 2011, and just a 0.32% increase for 2012. Page 52 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 General Fund Expenditures by Department $44.2 Million - excludes Non Departmental (Dept 20) $3,484,525 $1,104,845 $9,948,846 $262,634 $922,901 $2,603,943 $2,468,436 $542,979 $1,524,117 $542,731 $2,962,377 $2,631,309 $1,153,947 $14,267,695 $978,529 • City Council • Mayor's Office ■ Human Resources ■ Finance • Legal • Parks& Rec • Community Development • Court Police • Fire • Information Technology Public Works Parks Maintenance PW Street Maintenance 2012 General Fund Expenditures by Department $44.4 Million - excludes Non Departmental (Dept 20) $3,613,803 $935,027 $2,676,535 $269,655 $2,522,991 $573,396 $1,603,133 $542,734 $2,530,147 $2,683,579 $10,225,983 $14,062,710 $993,849 • City Council ■ Mayor's Office ■ Human Resources ■ Finance • Legal • Parks& Rec • Community Development • Court • Police • Fire ■ Information Technology • Public Works • Parks Maintenance • PW Street Maintenance Page 53 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 54 2011 -2012 Biennial Budget City of Tukwila, Washington Program 2011 -2012 Biennial Budget City of Tukwila, Washington Expenditure Summary 2008 2009 2010 2011 2012 2010 -11 2011 -12 Actual Actual Budget Budget Budget % Chg % Chg City Council $ 261,235 $ 251,563 $ 282,970 $ 262,634 $ 269,655 - 7.19% 2.67% Mayor's Office 2,130,753 2,488,160 2,604,765 2,468,436 2,522,991 -5.23% 2.21% Human Resources 506,660 506,060 571,640 542,979 573,396 - 5.01% 5.60% Finance 1,932,286 1,965,630 2,136,309 1,524,117 1,603,133 - 28.66% 5.18% City Attorney 728,980 685,691 595,856 542,731 542,734 -8.92% 0.00% Parks & Recreation 4,123,554 4,329,885 4,502,974 3,885,278 3,465,174 - 13.72% - 10.81% Community Development 3,066,714 2,779,460 3,050,767 2,631,309 2,683,579 - 13.75% 1.99% Court 1,136,751 1,181,132 1,166,680 978,529 993,849 - 16.13% 1.57% Police 12,539,006 12,975,462 14,025,328 14,267,695 14,062,710 1.73% - 1.44% Fire 9,852,352 11,973,539 11,155,773 9,948,846 10,225,983 - 10.82% 2.79% Information Technology 676,420 951,072 1,086,270 1,104,845 1,153,947 1.71% 4.44% Public Works 6,182,629 5,936,724 6,570,839 6,088,468 6,290,338 - 7.34% 3.32% Total $ 43,137,340 $ 46,024,378 $ 47,750,171 44,245,867 44,387,489 -7.34% 0.32% Dept. 20 8,592,495 7,997,752 $ 52,838,362 $ 52,385,241 Page 55 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 56 2011 -2012 Biennial Budget City of Tukwila, Washington City Council TUKWILA CITIZENS i COUNCIL MEMBERS (7) 1 Page 57 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: City Council (01) FUND: General RESPONSIBLE MANAGER: Allan Ekberg Dennis Robertson DIVISION: 511.600 FUND NUMBER: 000 POSITION: Council President 2011 Council President 2010 Description The City Council represents citizens and businesses by setting overall policy direction for the City. The Council also represents the City in regional intergovernmental affairs and meets with state and federal legislators and to strengthen ties through regular contacts and communications. Policy direction is given by the Council through passage of motions and ordinances, and adoption of resolutions. Approving the biennial budget with its implied policies is another Council responsibility. In addition, the Council approves comprehensive plans and capital improvement programs. It is the Legislative Analyst's duty to provide staff support to the City Council. 2009 -2010 Accomplishments ♦ Sought out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community. ♦ Supported programs and services that provide a sense of stability, community and unity throughout Tukwila's residential neighborhoods. ♦ Worked together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. ♦ Provided legislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live through the implementation of a rental licensing program. Page 58 2011 -2012 Biennial Budget City of Tukwila, Washington City Council General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 158,389 $ 165,576 $ 172,137 $ 174,426 $ 177,720 1.33% 1.89% 20 Personnel Benefits 45,483 51,718 63,884 40,938 44,665 - 35.92% 9.10% 30 Supplies 24,258 2,904 3,500 3,870 3,870 10.57% 0.00% 40 Other Services & Charges 33,105 31,365 52,400 43,400 43,400 -17.18% 0.00% 00 Other - - (8,951) - - -100.00% 0.00% EXPENDITURE TOTAL 261,235 251,563 282,970 262,634 269,655 - 7.19% 2.67% REVENUE General Fund 261,235 251,563 282,970 262,634 269,655 - 7.19% 2.67% REVENUE TOTAL $ 261,235 $ 251,563 $ 282,970 $ 262,634 $ 269,655 - 7.19% 2.67% Summary of Budget Changes Budget changes for the City Council include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget. 10- Salaries 120- Benefits 30- Supplies 140 -Prof. Serv. 150- Intergov 60- Capital Other Total 2010 Budget $ 172,137 $ 63,884 $ 3,500 1 $ 52,400 1 $ - 1 $ - $ (8,951) $ 282,970 2011 Changes Increase in Salaries and Wages 2,289 Decrease in FICA (146) Decrease in PERS (3,127) Decrease in Industrial Insurance (24) Decrease in Medical (22,082) Increase in Employer contributions to Medical 2,433 Distribute central supplies budget to depts $ 177,720 $ 44,665 1,370 $ 43,400 $ - $ - $ - $ 269,655 Decrease supplies budget (1,000) Decrease in Professional Services (1,500) Decrease in Travel (5,000) Decrease in Miscellaneous (2,500) Reversal of prior year's budget reduction 8,951 2011 Budget Totals $ 174,426 $ 40,938 $ 3,870 $ 43,400 $ - $ - $ - $ 262,634 2012 Changes Increase in Salaries and Wages 3,294 Increase in FICA 252 Increase in PERS 2,003 Increase in Industrial Insurance 259 Increase in Medical 100 Increase in Employer contributions to Medical 1,113 2012 Budget Totals $ 177,720 $ 44,665 $ 3,870 $ 43,400 $ - $ - $ - $ 269,655 Page 59 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Councilmembers Legislative Analyst Department Total 7 7 $ 88,200 $ 14,897 1 1 7 $ 88,200 $ 15,482 86,226 26,041 1 89,520 29,183 8 8 $ 174,426 $ 40,938 8 $ 177,720 $ 44,665 Professional Contract Professional services contracts in the City Council budget include retreat facilitator fees, travel expenses, memberships and dues among other items. Account Number Purpose 2011 2012 000.01.511.600.41.00 Professional facilitator fees for annual council retreat $ 1,500 $ 1,500 000.01.511.600.42.00 Operation costs for eight cell cards for use in tablet PC's 4,400 4,400 000.01.511.600.43.00 Travel expenses for trng, mtgs, retreat: NLC, AWC, SCA, Chamber 25,000 25,000 000.01.511.600.49.00 Memberships, registration, training fees for NLC, AWC, etc 10,500 10,500 000.01.511.600.49.00 Public information items for Council related events and meetings 2,000 2,000 Total Professional Services $ 43,400 $ 43,400 Page 60 2011 -2012 Biennial Budget City of Tukwila, Washington ECONOMIC DEVELOPMENT ADMINISTRATOR PROGRAM MANAGER Tourism & Marketing \ Mayor's Office i TUKWILA CITIZENS \ J MAYOR r 1 BUSINESS COMMUNITY COORD. \ .1 LEGISLATIVE ANALYST i i ■ EXECUTIVE SECRETARY l CITY ADMINISTRATOR N 1 ADMINISTRATIVE SECRETARY (0.5) CIVIL SERVICE EXAMINER (0.5) 1 1 \ i ADMIN. PROGRAM SUPPORT MANAGER SPECIALIST Human Services \ i I MARKETING COMMUNICATION COORD. J ■ ADMIN. SUPPORT COORDINATOR \ CITY ATTORNEY CITY CLERK 1 DEPUTY CITY CLERK \ i ▪ RECORDS MGMT CENTRAL SERVICES ADMIN. SUPPORT COORD. ADMIN. SUPPORT COORD. ADMIN. SUPPORT TECH. Page 61 2011 -2012 Biennial Budget City of Tukwila, Washington Program 2011 -2012 Biennial Budget Mayor's Office Boards, Commissions, Administration 2008 2009 2010 2011 2012 2010 -11 2011 -12 Actual Actual Budget Budget Budget % Chg % Chg Mayor's Office $ 1,012,771 $ 1,228,563 $ 1,246,433 $ 1,095,779 $ 1,131,565 - 12.09% 3.27% Human Services 495,472 573,696 584,706 689,359 699,683 17.90% 1.50% Sister Cities Committee 800 7,706 5,700 2,975 2,975 - 47.81% 0.00% Planning Commission 2,380 1,993 3,500 3,750 3,750 7.14% 0.00% Equity & Diversity Committee 4,970 1,504 6,200 3,257 3,257 - 47.47% 0.00% Arts Commission 24,988 28,374 52,000 26,600 26,000 - 48.85% -2.26% Parks Commission 3,764 2,866 3,500 3,688 3,688 5.37% 0.00% Library Advisory Board 4,863 2,791 5,000 5,000 5,000 0.00% 0.00% City Clerk 580,745 640,667 697,726 638,028 647,073 -8.56% 1.42% Total $ 2,130,753 $ 2,488,160 $ 2,604,765 $ 2,468,436 $ 2,522,991 - 5.23% 2.21% Page 62 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) DIVISION: 513.100/552.100 /516.202 FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Jim Haggerton POSITION: Mayor Description The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and employees as set forth by RCW 35A.12.100. The Mayor appoints all Department Directors, who are confirmed by the City Council. The Mayor is responsible for the faithful enforcement of all laws and ordinances within the City, and has general supervision of the administration of all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is assisted in all of his duties by the City Administrator. 2009 -2010 Accomplishments ♦ Continued Mayor's involvement in regional efforts including but not limited to Cascade Water Alliance, Valley Communications, WRIA 9 Forum, King County Flood Control District, Association of Washington Cities, National League of Cities and Suburban Cities Association. ♦ Moved forward on a pedestrian- friendly development connecting the Sounder Commuter Rail station and the Tukwila Urban Center. ♦ Led efforts to increase efficiency of City staff and to provide superior services to our citizens, through technology and streamlined processes, in a cost effective manner. 2011 Program Goals ♦ Lead efforts to improve image and safety along Tukwila International Boulevard. ♦ Move Tukwila Village Development forward to construction and completion. ♦ Lead efforts to increase efficiency of City staff and to provide superior services to our citizens, through technology and streamlined processes, in a cost effective manner. ♦ Continue efforts to improve communications between the City and City residents, business community members, and visitors. ♦ Provide leadership and support in addressing concerns and improving all aspects of our residential neighborhoods. ♦ Prepare draft Civil Service Desk Manual and update Civil Service Rules. 2012 Program Goals ♦ Lead efforts to improve image and safety along Tukwila International Boulevard. ♦ Move Tukwila Village Development forward to construction and completion. ♦ Lead efforts to increase efficiency of City staff and to provide superior services to our citizens, through technology and streamlined processes, in a cost effective manner. ♦ Continue efforts to improve communications between the City and City residents, business community members, and visitors. ♦ Provide leadership and support in addressing concerns and improving all aspects of our residential neighborhoods. ♦ Prepare draft Civil Service Desk Manual and update Civil Service Rules. Page 63 2011 -2012 Biennial Budget City of Tukwila, Washington Mayor Administration General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 487,197 $ 550,543 $ 619,189 $ 513,048 $ 527,832 - 17.14% 2.88% 20 Personnel Benefits 141,757 147,568 184,169 134,995 151,182 - 26.70% 11.99% 30 Supplies 16,178 19,659 10,125 10,440 10,440 3.11% 0.00% 40 Other Services & Charges 367,634 510,792 500,760 433,296 438,111 - 13.47% 1.11% 50 Intergovt. Services & Taxes 5 1 4,000 4,000 4,000 0.00% 0.00% 00 Other - - (71,810) - - - 100.00% 0.00% EXPENDITURE TOTAL 1,012,771 1,228,563 1,246,433 1,095,779 1,131,565 - 12.09% 3.27% REVENUE General Fund 1,012,771 1,228,563 1,246,433 1,095,779 1,131,565 - 12.09% 3.27% REVENUE TOTAL $ 1,012,771 $ 1,228,563 $ 1,246,433 $ 1,095,779 $ 1,131,565 - 12.09% 3.27% Page 64 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Mayor's Office include health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget. Other changes include movement of Public Defender costs from Municipal Court to the Mayor's Office and removal of funding for some one -time purchases. 10- Salaries 20- Benefits 130- Supplies 140 -Prof. Serv. 50- Intergov 160- Capital I Other I Total 2010 Budget $ 619,189 $ 184,169 $ 10,125 $ 500,760 $ 4,000 1 $ - $ (71,810) $ 1,246,433 2011 Changes Decrease in Salaries and Wages (93,141) Decrease in Extra Labor (13,000) 651 Decrease in FICA (12,965) Decrease in PERS (65) Increase in lndustrial lnsurance 437 Increase in Medical 46 Decrease in Employer contributions to Medical (36,627) 5,000 Increase in operating supplies 315 (3,985) Eliminate Tukwila South consultant (48,000) Reduce DC consultant and eliminate Olympia consultant $ 527,832 $ 151,182 $ 10,440 (100,000) $ 4,000 $ - $ - $ 1,131,565 Eliminate Tom Nesbitt contract (12,500) Eliminate funding for City Hall space planning (7,500) Decrease in miscellaneous professional services (5,000) Increase in Public Defender Cost (moved from Court) 163,000 Increase in Equipment Replacement 6,093 Decrease in Equipment Rental O &M (2,607) Decrease in miscellaneous professional services (1,000) Eliminate funding for Enterprise Seattle (15,000) Decrease in dues and subscriptions (4,000) Increase funding for employee appreciation (moved from Parks & Rec) 15,000 Reduce funding for CTR Reimbursement (11,500) Decrease in Hearing examiner fees (3,800) Eliminate reimbursement for student attendance at Museum of Flight (10,000) Decrease in public safety testing (3,900) Decrease in travel (1,250) Decrease in advertising (1,500) Decrease in operating rentals and leases (2,000) Decrease in conference registration (750) Decrease in printing (250) Decrease in translation fees (2,500) Decrease in graphic design (500) Decrease -South KC Economic Study contract (500) Decrease Enterprise Seattle funding (17,500) Reversal of prior year's budget reduction 71,810 2011 Budget Totals $ 513,048 $ 134,995 $ 10,440 $ 433,296 $ 4,000 $ - $ - $ 1,095,779 2012 Changes Increase in Salaries & Wages 14,784 Increase in FICA 651 Increase in PERS 11,260 Increase in lndustrial lnsurance 161 Increase in Medical 548 Increase in Employer contributions to Medical 3,567 Budget for Chambers expenses 5,000 Decrease in equipment replacement (3,985) Increase in hearing examiner fees 3,800 2012 Budget Totals $ 527,832 $ 151,182 $ 10,440 $ 438,111 $ 4,000 $ - $ - $ 1,131,565 Page 65 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Mayor City Administrator Economic Development Admin Executive Secretary Civil Service Examiner Analyst Extra Labor Department Total 1 1 1 1 1 1 1 $ 93,696 $ 27,372 1 149,448 33,439 1 123,168 24,411 1 66,888 26,402 1 64,848 22,870 15,000 501 1 $ 96,504 $ 30,600 1 153,864 37,845 1 126,840 27,785 1 68,880 29,120 1 66,744 25,333 15,000 499 6 5 $ 513,048 $ 134,995 5 $ 527,832 $ 151,182 Page 66 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts for the Mayor's Office include public defender costs, lobbying and consulting, equipment replacement and related O &M expenses, and various City memberships and dues, among other items. Account Number Purpose 2011 2012 000.03.512.500.41.00 Public Defender Costs (formerly in Court budget) $ 163,000 $ 163,000 000.03.513.100.41.02 Washington DC and Olympia consultants 70,000 70,000 000.03.513.100.43.00 Travel for NCL, AWC conferences, Seattle Chamber annual meeting, etc. 9,000 9,000 000.03.513.100.45.94 Replacement fund for Mayor's Office vehicle 6,093 2,108 000.03.513.100.45.95 Equipment 0 & M for Mayor's Office vehicle 11,000 11,000 000.03.513.100.48.00 Repairs for Mayor's Office copier (1) and printers (2) 4,000 4,000 000.03.513.100.49.00 Community recognition, City lapel pins, keys to the City, misc. 4,250 4,250 000.03.513.100.49.01 PSRC & Other memberships 10,000 10,000 000.03.513.100.49.01 Suburban Cities Association membership 6,000 6,000 000.03.513.100.49.01 Clean Air Agency membership 10,500 10,500 000.03.513.100.49.01 Association of Washington Cities membership 9,000 9,000 000.03.513.100.49.01 National League of Cities membership 2,000 2,000 000.03.513.100.49.01 Misc. memberships and subscriptions 2,550 2,550 000.03.513.100.49.03 Employee appreciation (formerly in Parks & Rec budget) 15,000 15,000 000.03.513.100.49.05 Registrations: AWC and NLC meetings, other meetings and training 2,500 2,500 000.03.513.100.49.51 Carpool subsidies 1,000 1,000 000.03.513.100.49.53 Hearing Examiner fees for appeals 2,000 5,800 000.03.513.100.49.56 Green initiatives to be identified by departments 58,153 58,153 Total Mayor's Office Professional Services $ 386,046 $ 385,861 Account Number Purpose 2011 2012 000.03.552.100.41.00 SKCEDI: Small Business Development Center $ 10,000 $ 10,000 000.03.552.100.41.00 SKCEDI: Seattle Southside Business Attraction 3,000 7,500 000.03.552.100.41.00 South King County Economic Study 1,500 1,500 000.03.552.100.41.00 Miscellaneous professional services 500 500 000.03.552.100.43.00 Meals, mileage, and training 2,250 2,250 000.03.552.100.44.00 Marketing info and materials 2,000 2,000 000.03.552.100.49.00 Enterprise Seattle, website improvements, NW Properties website, Chambers 14,500 15,000 Total Economic Development Professional Services $ 33,750 $ 38,750 Account Number Purpose 2011 2012 000.03.516.202.41.00 Public Safety Testing agency fees, facilities use fees, misc professional svcs $ 7,500 $ 7,500 000.03.516.202.43.00 Meals, mileage, parking, lodging for civil service conference and PST mtgs 500 500 000.03.516.202.44.00 Advertising for non - commissioned, lateral police and firefighters positions 2,500 2,500 000.03.516.202.45.00 Standardized and custom tests for non - commissioned positions 2,000 2,000 000.03.516.202.49.00 Professional training and conference registrations 750 750 000.03.516.202.49.01 Printing of brochures and recruitment cards 250 250 Total Civil Service Professional Services $ 13,500 $ 13,500 Total Mayor's Office Professional Services $ 433,296 $ 438,111 Page 67 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) - Human Services DIVISION: 557.201 FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Evelyn Boykan POSITION: Program Manager Description The mission of Tukwila Human Services is to provide assistance to the community in accessing human services. Functions include contract management of providers, which includes implementation, management and monitoring — including performance objectives and outcomes. Functions also include the management of the City's Community Development Block Grant funds, and provision of information and referral to residents and community at- large. Additionally, the office supports regional and sub - regional activities and tracks on -going human service needs of the community. 2009 -2010 Accomplishments ♦ Awarded through competitive application $175,000 for subregional minor home repair program serving over 40 Tukwila households, and coordinating with cities of SeaTac, Des Moines, and Covington. ♦ Assisted over 2,000 requests for information and referral, including homelessness prevention. ♦ Participated in regional electronic application for human services, streamlining process for area non- profits. ♦ Achieved successful provision of services from 26 non - profit agencies. 2011 Program Goals ♦ Implement, manage and monitor 2011 Human Services contracts and Minor Home Repair Program with cities of SeaTac, Des Moines and Covington. ♦ Provide information and referral services to Tukwila residents and service providers. ♦ Outreach to diverse Tukwila residents to identify needs and match with resources. ♦ Serve as City liaison for Community Development Block Grant and federal, state and county housing and homeless resources. ♦ Coordinate with other departments to streamline access to human service resources. ♦ Coordinate with community based organizations to more effectively serve Tukwila residents. ♦ Provide support and coordination for Tukwila for Global to Local project. ♦ Support South King County Community Capacity Project. ♦ Coordinate with other departments to provide emergency preparedness support in the areas of case management, housing, and human services assistance. 2012 Program Goals ♦ Implement, manage and monitor 2012 Human Services contracts and Minor Home Repair Program with cities of SeaTac, Des Moines and Covington. ♦ Conduct Request for Proposal Process for non - profits, coordinating with Egov and South King county cities. ♦ Provide information and referral services to Tukwila residents and service providers. ♦ Outreach to diverse Tukwila residents to identify needs and match with resources. ♦ Serve as City liaison for Community Development Block Grant and federal, state and county housing and homeless resources. ♦ Coordinate with other departments to streamline access to human service resources. ♦ Coordinate with community based organizations to more effectively serve Tukwila residents. ♦ Provide support and coordination for Tukwila for Global to Local project. ♦ Support South King County Community Capacity Project. ♦ Coordinate with other departments to provide emergency preparedness support in the areas of case management, housing, and human services assistance. Page 68 2011 -2012 Biennial Budget City of Tukwila, Washington Human Services General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 134,361 $ 148,603 $ 146,141 $ 157,265 $ 161,945 7.61% 2.98% 20 Personnel Benefits 46,115 49,621 48,265 46,936 52,580 -2.75% 12.02% 30 Supplies 329 1,195 1,500 1,688 1,688 12.53% 0.00% 40 Other Services & Charges 314,667 374,277 388,800 483,470 483,470 24.35% 0.00% EXPENDITURE TOTAL 495,472 573,696 584,706 689,359 699,683 17.90% 1.50% REVENUE General Fund 495,472 573,696 584,706 689,359 699,683 17.90% 1.50% REVENUE TOTAL $ 495,472 $ 573,696 $ 584,706 $ 689,359 $ 699,683 17.90% 1.50% Summary of Budget Changes Budget changes for the Human Services budget include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget. Another change is movement of funding for the Community Schools Collaboration from Parks & Recreation to Human Services. 10- Salaries 120- Benefits 1 30- Supplies 1 40 -Prof. Serv. 1 50- Intergov 160- Capital 1 Other I Total 2010 Budget $ 146,141 $ 48,265 1 $ 1,500 $ 388,800 1 $ $ - $ 584,706 2011 Changes Increase in Salaries and Wages 11,124 Increase in FICA 659 Increase in PERS _ 3,112 Increase in Industrial Insurance 144 Decrease in Medical (562) Decrease in Employer contributions to Medical (4,682) Increase in Office & Operating Supplies $ 161,945 $ 52,580 188 $ 483,470 $ - $ - $ 699,683 Eliminate bond refunding budget adjustments (50,000) Move Community Schools Collaboration funding from Parks & Rec 100,000 Increase in total program awards 14,340 Increase for mini RFP- Positive and Health Family Relations 31,330 Eliminate Tukwila Children's Foundation Grant (1,000) 2011 Budget Totals $ 157,265 $ 46,936 $ 1,688 $ 483,470 $ - $ - $ - $ 689,359 2012 Changes Increase in Salaries and Wages 4,680 Increase in FICA 358 Increase in PERS 3,534 Increase in Industrial lnsurance 64 Increase in Medical 686 Increase in Employer contributions to Medical 1,002 2012 Budget Totals $ 161,945 $ 52,580 $ 1,688 $ 483,470 $ - $ - $ 699,683 Page 69 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Program Manager 1 1 $ 96,192 $ 21,556 1 $ 99,096 $ 24,680 Admin Support Coordinator 1 1 60,000 25,380 1 61,776 27,900 Extra Labor 500 - 500 - Overtime 573 - 573 - Department Total 2 2 $ 157,265 $ 46,936 2 $ 161,945 $ 52,580 Page 70 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts for Human Services includes various contracts for the provision of health, safety and welfare programs, among others. Account Number Purpose 2011 2012 000.03.557.201.41.00 Information & Referral: Childcare Resources $ 5,000 $ 5,000 000.03.557.201.41.00 Information & Referral: Crisis Clinic 2 -1 -1 1,500 1,500 000.03.557.201.41.00 Information & Referral: Crisis Clinic 24 -hr crisis line 2,610 2,610 000.03.557.201.41.00 Information & Referral: Crisis Clinic Teen Link 1,500 1,500 000.03.557.201.41.00 Information & Referral: DAWN Crisis Line 2,000 2,000 000.03.557.201.41.00 Other: SKCHS - Capacity Building Project 5,000 5,000 000.03.557.201.41.00 Positive & Health Family Relationships: Institute for Family Dev. /PACT 21,600 21,600 000.03.557.201.41.00 Positive & Health Family Relationships: KC Sexual Assault Resource Ctr 8,305 8,305 000.03.557.201.41.00 Positive & Health Family Relationships: RAYS School Based Youth Dev. 55,100 55,100 000.03.557.201.41.00 Positive & Health Family Relationships: YWCA Children's DV Services 4,326 4,326 000.03.557.201.41.00 Support for Self Sufficiency: Elder /Adult Day Services - Adult Day Health 5,000 5,000 000.03.557.201.41.00 Support for Self Sufficiency: Literacy Source - ESL Samara 15,400 15,400 000.03.557.201.41.00 Support for Self Sufficiency: ReWA - Family Support & case management 20,000 20,000 000.03.557.201.41.00 Support for Self Sufficiency: Senior Services Meals on Wheels 6,873 6,873 000.03.557.201.41.00 Support for Self Sufficiency: Senior Services Volunteer Transportation 1,120 1,120 000.03.557.201.41.00 Support for Self Sufficiency: Somali Community Services Coalition 12,500 12,500 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Auburn Youth Resources 2,500 2,500 000.03.557.201.41.00 Safety Net Urgent Basic Needs: CCS Emergency Financial Assistance 16,442 16,442 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Multi Service Center Emergency Assistance 15,000 15,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Center for Children - Safe Havens Visitation 3,000 3,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Consejo SKC Latina DV Advocacy Program 2,988 2,988 000.03.557.201.41.00 Safety Net Urgent Basic Needs: DAWN Community Advocacy Program 2,000 2,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: YWCA Domestic Violence Advocate 4,992 4,992 000.03.557.201.41.00 Safety Net Urgent Basic Needs: DAWN Continuum Housing Services 7,000 7,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Dynamic Family Svcs /Children's Therapy 5,750 5,750 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Health Point Dental Care 4,550 4,550 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Health Point Medical Care 5,000 5,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Highline Youth Health Center 7,500 7,500 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Hospitality House 5,000 5,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Multi Service Center Emer /Trans Housing 4,000 4,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Multi Service Center Housing Stability 30,000 30,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Pregnancy Aid 2,000 2,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Sound Mental Health 12,500 12,500 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Tukwila Pantry 21,442 21,442 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Emergency Feeding, Hunger Relief 2,000 2,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: Way Back hm Transitional Housing 9,000 9,000 000.03.557.201.41.00 Safety Net Urgent Basic Needs: YWCA Emergency Housing Program 3,342 3,342 000.03.557.201.41.00 Community Schools Collaboration (formerly in Parks & Rec) 100,000 100,000 000.03.557.201.41.00 Positive and Health Family Relations - School Based Drug /Alcohol Counselor 31,330 31,330 000.03.557.201.41.00 Contingency Funding 15,800 15,800 000.03.557.201.43.00 Parking for various meetings - regional and subregional 500 500 000.03.557.201.49.00 Associations, registrations, professional development, translation, childcare 1,500 1,500 000.03.557.201.49.01 Human Services Commission mtgs, food, program registrations, materials 500 500 Total Professional Services $ 483,470 $ 483,470 Page 71 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) - Sister Cities Comm. FUND: General RESPONSIBLE MANAGER: Steve Lancaster DIVISION: 513.204 FUND NUMBER: 000 POSITION: City Administrator Description The Sister City Committee was created in 1984. By this date the first group of Tukwila citizens had already visited Japan and a resolution had been passed establishing formal affiliation with Ikawa. There have been many exchanges, generally occurring every two to three years. Following the merger of Ikawa and five other cities in March of 2006, a final delegation from Ikawa visited in October 2006. The first official visit from Miyoshi citizens took place in August of 2007. A delegation from Tukwila will travel to Miyoshi in 2011 or 2012. Budgeted funds are used in two ways: the first is to cover major expenses involved in hosting the delegation on their visits to Tukwila and to purchase a City gift; the second is to pay for gifts and miscellaneous expenses associated with the preparation of a group of Tukwila citizens (adults and students) to journey to Miyoshi (Ikawa). 2009 -2010 Accomplishments ♦ Raised funds for Spring 2009 visit. ♦ Recruited student /adult delegation and planned 2009 visit. 2011 Program Goals ♦ Raise funds for next visit. ♦ Recruit student /adult participants for next visit. 2012 Program Goals ♦ Raise funds for next visit. ♦ Recruit student /adult participants for next visit. Page 72 2011 -2012 Biennial Budget City of Tukwila, Washington Sister City Committee General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 707 $ 1,478 $ 1,000 $ 425 $ 425 - 57.50% 0.00% 40 Other Services & Charges 93 6,228 4,700 2,550 2,550 - 45.74% 0.00% EXPENDITURE TOTAL 800 7,706 5,700 2,975 2,975 - 47.81% 0.00% REVENUE General Fund 800 7,706 5,700 2,975 2,975 - 47.81% 0.00% REVENUE TOTAL $ 800 $ 7,706 $ 5,700 $ 2,975 $ 2,975 - 47.81% 0.00% Summary of Budget Changes Budget changes for the Sister City Committee include implementation of program and service reductions for the 2011 -2012 biennial budget. 10- Salaries 120- Benefits 130- Supplies 140 -Prof. Serv. 50-Intergov 1 60-Capital I Other I Total 2010 Budget' $ 1,000 I $ 4,700 I $ 5,700 2011 Changes Purpose 2011 2012 000.03.513.204.41.00 Translation services, tour planning agency fees $ 500 $ 500 000.03.513.204.43.00 Decrease in delegation gifts /activity costs 1,350 1,550 (700) Registrations, prof. Trng, development fo brochures, post -visit memoir books 700 500 Total Professional Services Distribute central supplies budget to depts $ 2,550 125 Decrease in travel expenses (1,150) Decrease in promotional brochures (650) Decrease in post visit memoir books (350) 2011 Budget Totals $ - $ - $ 425 $ 2,550 $ - $ - $ - $ 2,975 2012 Budget Totals $ 425 $ 2,550 $ $ 2,975 Professional Contract Professional services contracts for the Sister Cities Committee include translation services, travel and registrations, among others. Account Number Purpose 2011 2012 000.03.513.204.41.00 Translation services, tour planning agency fees $ 500 $ 500 000.03.513.204.43.00 Combined Sister Cities mtgs w /The Dalles, assigned staff travel to Miyoshi 1,350 1,550 000.03.513.204.49.00 Registrations, prof. Trng, development fo brochures, post -visit memoir books 700 500 Total Professional Services $ 2,550 $ 2,550 Page 73 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) - Planning Comm. FUND: General RESPONSIBLE MANAGER: Steve Lancaster DIVISION: 558.600 FUND NUMBER: 000 POSITION: City Administrator Description The Planning Commission consists of seven members. The mission of the Planning Commission is to conduct public hearings on and decide land use applications or forward recommendations to the City Council. The Planning Commission also serves as the Board of Architectural Review, which reviews the design of commercial and multi - family developments. It also reviews and makes recommendations regarding the Comprehensive Plan and Zoning Regulations. 2009 -2010 Accomplishments ♦ Reviewed Sign Code update. ♦ Reviewed Tukwila Urban Center Plan. ♦ Reviewed Walk and Roll Plan. ♦ Reviewed amendments to the Comprehensive Plan. ♦ Reviewed Sensitive Area Ordinance provisions. ♦ Joint meeting with Seatac Planning Commission. ♦ Reviewed Shoreline Master Program update. ♦ Reviewed electric vehicle infrastructure regulations. 2011 Program Goals ♦ Review Manufacturing Industrial Center Plan & Planned Action. ♦ Review Tukwila Urban Center Plan. ♦ Continue the Comprehensive Plan Update. 2012 Program Goals ♦ Review Tree Ordinance. ♦ Review the Tukwila International Boulevard Plan. ♦ Review Transit Oriented Development Plan for Tukwila International Boulevard Station. ♦ Update the Comprehensive Plan. Page 74 2011 -2012 Biennial Budget City of Tukwila, Washington Planning Commission General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 1,593 $ 1,463 $ 2,000 $ 2,250 $ 2,250 12.50% 0.00% 40 Other Services & Charges 787 530 1,500 1,500 1,500 0.00% 0.00% EXPENDITURE TOTAL 2,380 1,993 3,500 3,750 3,750 7.14% 0.00% REVENUE General Fund 2,380 1,993 3,500 3,750 3,750 7.14% 0.00% REVENUE TOTAL $ 2,380 $ 1,993 $ 3,500 $ 3,750 $ 3,750 7.14% 0.00% Summary of Budget Changes Budget changes for the Planning Commission include a small increase in funding for various supplies used by the Commission. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40 -Prof. Serv. 1 50- Intergov 1 60- Capital 1 Other 1 Total 2010 Budget' $ - 1 $ $ 2,000 I $ 1,500 $ 1 $ Is Is 3,500 2011 Changes Purpose 2011 2012 000.03.558.600.43.00 Meals, mileage, parking for State APA conference, training, meetings $ 500 $ 500 000.03.558.600.49.00 Distribute central supplies budget to depts 1,000 1,000 250 Total Professional Services $ 1,500 $ 1,500 2011 Budget Totals $ - $ - $ 2,250 $ 1,500 $ - $ - $ - $ 3,750 2012 Budget Totals $ $ $ 2,250 $ 1,500 $ $ $ $ 3,750 Professional Contract Professional services contracts for the Planning Commission include travel expenses and memberships, among others. Account Number Purpose 2011 2012 000.03.558.600.43.00 Meals, mileage, parking for State APA conference, training, meetings $ 500 $ 500 000.03.558.600.49.00 APA memberships for 7 commissioners, plus miscellaneous expenses 1,000 1,000 Total Professional Services $ 1,500 $ 1,500 Page 75 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) - Equity & Diversity Comm. FUND: General RESPONSIBLE MANAGER: Steve Lancaster DIVISION: 513.203 FUND NUMBER: 000 POSITION: City Administrator Description The City of Tukwila, in partnership with the Tukwila School District, will identify and implement strategies to involve more families and children of color and other diverse populations in school and community activities. These strategies include: - promote education and understanding that accepts, appreciates and celebrates diversity, and strives to eliminate prejudice and discrimination in the Tukwila community; - provide information, communication, and forums for better understanding and acceptance of ethnic and cultural differences; and - bring together all citizens for the purpose of making them feel welcome community. The Commission is made up of nine members appointed by the Mayor and confirmed by the Council. and part of the 2009 -2010 Accomplishments ♦ Linked agencies and residents to cultural resources in the community. ♦ Supported Foster High School's Multicultural Action Committee with their cultural programs and training. ♦ Participated in Walk in My Shoes world relief program supporting Somalia 2011 Program Goals ♦ Lead efforts to improve image and safety along Tukwila International Boulevard. ♦ Promote educational and cultural programs that showcase and celebrate the rich cultural and ethnic diversity of the Tukwila community. ♦ Serve as the primary liaison between the City of Tukwila, school district, businesses /organizations and other agencies on issues of equity and diversity. ♦ Proactively foster/ develop partnerships among entities and groups that are working to promote a more equitable Tukwila for all members of our community. 2012 Program Goals ♦ Lead efforts to improve image and safety along Tukwila International Boulevard. ♦ Promote educational and cultural programs that showcase and celebrate the rich cultural and ethnic diversity of the Tukwila community. ♦ Serve as the primary liaison between the City of Tukwila, school district, businesses /organizations and other agencies on issues of equity and diversity. ♦ Proactively foster/ develop partnerships among entities and groups that are working to promote a more equitable Tukwila for all members of our community. Page 76 2011 -2012 Biennial Budget City of Tukwila, Washington Equity and Diversity Commission General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 353 $ 449 $ 1,200 $ 1,357 $ 1,357 13.08% 0.00% 40 Other Services & Charges 4,617 1,055 5,000 1,900 1,900 - 62.00% 0.00% EXPENDITURE TOTAL 4,970 1,504 6,200 3,257 3,257 - 47.47% 0.00% REVENUE General Fund 4,970 1,504 6,200 3,257 3,257 - 47.47% 0.00% REVENUE TOTAL $ 4,970 $ 1,504 $ 6,200 $ 3,257 $ 3,257 - 47.47% 0.00% Summary of Budget Changes Budget changes for the Equity and Diversity Commission consist of implementation of program and service reductions for the 2011 -2012 biennial budget. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40 -Prof. Serv. 1 50- Intergov 1 60- Capital 1 Other I Total 2010 Budget' $ ' $ I $ 1,200 1 $ 5,000 1 $ I$ Is 6,200 2011 Changes Purpose 2011 2012 000.03.513.203.49.00 Equity & Diversity Commission program costs including grants $ 1,900 $ 1,900 Distribute central supplies budget to depts $ 1,900 $ 1,900 157 Decrease in program costs and grants to applicants for events that align with goals of the commission (3,100) 2011 Budget Totals $ - $ - $ 1,357 $ 1,900 $ - $ - $ - $ 3,257 2012 Budget Totals $ $ 1,357 $ 1,900 $ $ 3,257 Professional Contract Professional services for the Equity and Diversity Commission include program costs and miscellaneous small grants. Account Number Purpose 2011 2012 000.03.513.203.49.00 Equity & Diversity Commission program costs including grants $ 1,900 $ 1,900 Total Professional Services $ 1,900 $ 1,900 Page 77 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) - Arts Commission FUND: General RESPONSIBLE MANAGER: Steve Lancaster DIVISION: 573/594 FUND NUMBER: 000 POSITION: City Administrator Description The mission of the Tukwila Arts Commission is to promote all artistic and cultural activities within the City for the ultimate enjoyment of visual and performing arts by our residents, businesses, and visitors. This is accomplished through a series of music performances, an annual art show and competition, and by the purchase of at least one major piece of public art each year which is added to the City's art collection. 2009 -2010 Accomplishments ♦ Promoted and increased participation in the Recycled Art Show by 25 %. ♦ Partnered with Sister Community and co- sponsored All Nations Cup Art Show and performing arts events. ♦ Continued fundraising opportunities in efforts to raise $250,000 for the centennial art piece at the new Klickitat off -ramp. ♦ Implemented the new art selection policy. 2011 Program Goals ♦ Integrate Rotating Art Program within City Buildings. ♦ Promote and increase participation in annual art shows by 10 %. ♦ Continue to promote artistic and cultural activities for residents, businesses and visitors. ♦ Collaborate with the Parks Commission to design and distribute a self - guided brochure of Tukwila's Parks and Arts. 2012 Program Goals ♦ Integrate Rotating Art Program within City Buildings. ♦ Promote and increase participation in annual art shows by 10 %. ♦ Continue to promote artistic and cultural activities for residents, businesses and visitors. ♦ Collaborate with the Parks Commission to design and distribute a self - guided brochure of Tukwila's Parks and Arts. Page 78 2011 -2012 Biennial Budget City of Tukwila, Washington Community Promotion (Arts) General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 743 $ 4,169 $ 2,500 $ 6,535 $ 9,035 161.40% 38.26% 40 Other Services & Charges 17,711 24,205 31,500 20,065 16,965 - 36.30% - 15.45% 60 Capital Outlays 6,534 - 18,000 - - 400.00% 0.00% EXPENDITURE TOTAL 24,988 28,374 52,000 26,600 26,000 - 48.85% - 2.26% REVENUE General Fund 24,988 28,374 52,000 26,600 26,000 - 48.85% -2.26% REVENUE TOTAL $ 24,988 $ 28,374 $ 52,000 $ 26,600 $ 26,000 - 48.85% - 2.26% Summary of Budget Changes Budget changes for the Arts Commission consist of program and service reductions for the 2011 -2012 biennial budget. 10- Salaries 1 20- Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60- Capital I Other I Total 2010 Budget' $ Is ' $ 2,500 I $ 31,500 I $ - $ 18,000 I $ - $ 52,000 2011 Changes Purpose 2011 2012 000.03.573.900.41.01 Rainier Symphony $ 7,000 $ 7,000 000.03.573.900.41.03 Decrease Supplies 5,600 5,000 (1,000) Advertising for Recycled Art Show and Rotating Art Exhibit 450 450 000.03.573.900.45.00 Equipment rentals for art shows (Tukwila Days and Recycled Art Show) Move banner supplies funding from capital 500 000.03.573.900.48.00 5,035 (600) 2,500 000.03.573.900.49.00 Memberships, training and workshops 1,515 Eliminate Music in the Park Program Total Professional Services $ 20,065 (2,500) Increase King County Cultural Education $ - $ - $ 9,035 1,100 $ - $ - $ - $ 26,000 Decrease Advertising (2,550) Decrease in Repairs and Maintenance (4,500) Decrease Miscellaneous Professional Services (235) Eliminate Centennial Project Mgmt funding (2,750) Move banner supplies funding to supplies (3,000) Eliminate funding for centennial city art purchase (15,000) 2011 Budget Totals $ - $ - $ 6,535 $ 20,065 $ - $ - $ - $ 26,600 2012 Changes Purpose 2011 2012 000.03.573.900.41.01 Rainier Symphony $ 7,000 $ 7,000 000.03.573.900.41.03 Move Arts and Cultural purchases to Supplies 5,600 5,000 2,500 Advertising for Recycled Art Show and Rotating Art Exhibit 450 450 000.03.573.900.45.00 Equipment rentals for art shows (Tukwila Days and Recycled Art Show) Decrease King County Cultural Education 500 000.03.573.900.48.00 Repairs and maintenance of artwork (600) 2,500 000.03.573.900.49.00 Memberships, training and workshops 1,515 Decrease Repair and Maintenance Total Professional Services $ 20,065 (2,500) 2012 Budget Totals $ - $ - $ 9,035 $ 16,965 $ - $ - $ - $ 26,000 Professional Contract Professional services contracts for the Arts Commission include various programs in support of the arts and culture within the Tukwila community. Account Number Purpose 2011 2012 000.03.573.900.41.01 Rainier Symphony $ 7,000 $ 7,000 000.03.573.900.41.03 King County Cultural Education Grant for sustained support activities 5,600 5,000 000.03.573.900.44.00 Advertising for Recycled Art Show and Rotating Art Exhibit 450 450 000.03.573.900.45.00 Equipment rentals for art shows (Tukwila Days and Recycled Art Show) 500 500 000.03.573.900.48.00 Repairs and maintenance of artwork 5,000 2,500 000.03.573.900.49.00 Memberships, training and workshops 1,515 1,515 Total Professional Services $ 20,065 $ 16,965 Page 79 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) - Parks Commission FUND: General RESPONSIBLE MANAGER: Steve Lancaster DIVISION: 576.800 FUND NUMBER: 000 POSITION: City Administrator Description The Parks Commission's foremost responsibility is to advise the Administration and Council about recreation services and park- related issues, such as land acquisition, development, expansion and operation. The Parks Commission typically reviews proposed fees and charges and hosts meetings for neighbors of proposed parks. 2009 -2010 Accomplishments ♦ Sponsored grand openings of Codiga Farm Park and Duwamish Riverbend Hill - Phase I. ♦ Reviewed and assisted Administration on all 2009 -2010 CIP projects. ♦ Attended Board & Commission workshops sponsored by the Washington Recreation and Parks Association. 2011 Program Goals ♦ Review and assist administration on all 2011 CIP projects. ♦ Attend Board & Commission workshops sponsored by the Washington Recreation and Parks Association. 2012 Program Goals ♦ Review and assist administration on all 2012 CIP projects. ♦ Attend Board & Commission workshops sponsored by the Washington Recreation and Parks Association. Page 80 2011 -2012 Biennial Budget City of Tukwila, Washington Parks Commission General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 475 $ 99 $ 1,500 $ 1,688 $ 1,688 12.53% 0.00% 40 Other Services & Charges 3,289 2,767 2,000 2,000 2,000 0.00% 0.00% EXPENDITURE TOTAL 3,764 2,866 3,500 3,688 3,688 5.37% 0.000/o REVENUE General Fund 3,764 2,866 3,500 3,688 3,688 5.37% 0.00% REVENUE TOTAL $ 3,764 $ 2,866 $ 3,500 $ 3,688 $ 3,688 5.37% 0.00% Summary of Budget Changes Budget changes for the Parks Commission consist of an allocation of central supplies budget. 10- Salaries 120- Benefits 130- Supplies 140 -Prof. Serv. 150- Intergov 160- Capital I Other I Total 2010 Budget' $ $ 1,500 I $ 2,000 I $ I $ I$ I$ 3,500 2011 Changes Purpose 2011 2012 000.03.576.800.49.00 Memberships, training and workshops $ 2,000 $ 2,000 Distribute central supplies budget to depts $ 2,000 $ 2,000 188 2011 Budget Totals $ - $ - $ 1,688 $ 2,000 $ - $ - $ - $ 3,688 2012 Budget Totals $ $ $ 1,688 $ 2,000 $ $ $ $ 3,688 Professional Contract Professional services contracts for the Parks Commission consist of memberships, training and workshops. Account Number Purpose 2011 2012 000.03.576.800.49.00 Memberships, training and workshops $ 2,000 $ 2,000 Total Professional Services $ 2,000 $ 2,000 Page 81 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor (03) - Library Advisory Board FUND: General RESPONSIBLE MANAGER: Steve Lancaster DIVISION: 572.210 FUND NUMBER: 000 POSITION: City Administrator Description The Library Advisory Board meets monthly on library issues and serves in an advisory role to the City Council. Board members continually work for better library services for the citizens of Tukwila. 2009 -2010 Accomplishments ♦ Continued to report annually to the City Council on the status of library services and facilities available to Tukwila citizens. ♦ Maintained and improved communication between the two libraries within Tukwila city limits, the Tukwila Library Advisory Board, the Tukwila City Council, the King County Library System, the "Friends of the Library" organization and the Tukwila general public. ♦ Provided books to support literacy in Tukwila and attended Tukwila Parks and Recreation, and King County Library System special events. ♦ Provided support to the Friends of Tukwila Libraries to promote literacy in Tukwila. 2011 Program Goals ♦ Continue to report annually to the City Council on the status of library services and facilities available to Tukwila citizens. ♦ Maintain and improve communication between the two libraries within Tukwila city limits, the Tukwila Library Advisory Board, the Tukwila City Council, the King County Library System, the "Friends of the Library" organization and the Tukwila general public. ♦ Provide books to support literacy in Tukwila and attend Tukwila Parks and Recreation, and King County Library System special events. ♦ Provide support to the Friends of Tukwila Libraries to promote literacy in Tukwila. 2012 Program Goals ♦ Continue to report annually to the City Council on the status of library services and facilities available to Tukwila citizens. ♦ Maintain and improve communication between the two libraries within Tukwila city limits, the Tukwila Library Advisory Board, the Tukwila City Council, the King County Library System, the "Friends of the Library" organization and the Tukwila general public. ♦ Provide books to support literacy in Tukwila and attend Tukwila Parks and Recreation, and King County Library System special events. ♦ Provide support to the Friends of Tukwila Libraries to promote literacy in Tukwila. Page 82 2011 -2012 Biennial Budget City of Tukwila, Washington Library Advisory Board General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 4,532 $ 2,653 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% 40 Other Services & Charges 331 138 - - - 0.00% 0.00% EXPENDITURE TOTAL 4,863 2,791 5,000 5,000 5,000 0.00% 0.00% REVENUE General Fund 4,863 2,791 5,000 5,000 5,000 0.00% 0.00% REVENUE TOTAL $ 4,863 $ 2,791 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% Summary of Budget Changes There were no budget changes for the Library Advisory Board for the 2011 -2012 biennial budget. Page 83 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 84 2011 -2012 Biennial Budget City of Tukwila, Washington t City Clerk CITY CLERK DEPUTY CITY CLERK RECORDS MANAGEMENT CENTRAL SERVICES 1 1 ADMINISTRATIVE SUPPORT COORDINATOR ADMINISTRATIVE ADMINISTRATIVE SUPPORT SUPPORT COORDINATOR TECHNICIAN Page 85 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor's Office (03) - City Clerk FUND: General RESPONSIBLE MANAGER: Christy O'Flaherty DIVISION: 514.300 FUND NUMBER: 000 POSITION: City Clerk Description The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal service functions as the official records depository and archivist for the City. This office manages the retention and retrieval of all official city records, oversees administration of City Council meetings, including agenda coordination and development and preparation of the official minutes. Other responsibilities include oversight of the Imaging System, automating legislative history, public records requests, providing reception and telephone answering services for the City, recording contracts and agreements, issuing pet licenses, and providing notary services. City Clerk staff also participate in local, state and international associations relative to their positions. 2009 -2010 Accomplishments ♦ Enhanced the Laserfiche Imaging System to make Council agenda packets through the City website. ♦ Created a library of documents, such as plans, specifications, and codes, to Clerk's Office and made available to the public. ♦ Provided Professional Development training for staff. ♦ Reviewed and updated requirements and fees for business licenses. 2011 Program Goals ♦ Transition City business licensing functions to the Finance Department. ♦ Implement an automated Agenda Management system. ♦ Implement Records Management orientation and training program. ♦ Add Public Records Request forms and procedures to City website. ♦ Digitize and index City recorded documents. ♦ Provide professional development training for all staff. 2012 Program Goals ♦ Implement an automated Agenda Management system. ♦ Implement Records Management orientation and training program. ♦ Add Public Records Request forms and procedures to City website. ♦ Digitize and index City recorded documents. ♦ Provide professional development training for all staff. and minutes available be kept in the City Page 86 2011 -2012 Biennial Budget City of Tukwila, Washington City Clerk General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 268,864 $ 330,381 $ 345,060 $ 309,555 $ 327,812 - 10.29% 5.90% 20 Personnel Benefits 117,095 146,686 150,016 121,134 135,122 - 19.25% 11.55% 30 Supplies 4,344 4,282 6,500 6,908 6,908 6.28% 0.00% 40 Other Services & Charges 164,152 142,306 173,650 156,931 154,731 -9.63% -1.40% 50 Intergovt. Services & Taxes 26,290 17,012 22,500 22,500 22,500 0.00% 0.00% 60 Capital Outlays - - - 21,000 - 0.00% - 100.00% EXPENDITURE TOTAL 580,745 640,667 697,726 638,028 647,073 -8.56% 1.42% REVENUE General Fund 580,745 640,667 697,726 638,028 647,073 -8.56% 1.42% REVENUE TOTAL $ 580,745 $ 640,667 $ 697,726 $ 638,028 $ 647,073 -8.56% 1.42% Page 87 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the City Clerk's office include step increases and COLA increases for salaries, health care cost changes, movement of expenses related to business licensing to the Finance Department as well as implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20-Benefits 130- Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 Other Total 2010 Budget $ 345,060 $ 150,016 $ 6,500 I $ 173,650 1 $ 22,500 I $ - I$ $ 697,726 2011 Changes Decrease in Salaries and Wages (35,505) Decrease in FICA (3,083) Increase in PERS 3,275 Increase in Industrial Insurance 140 Decrease in Medical (810) Decrease in Employer contributions to Medical (28,404) Distribute central supplies budget to depts 908 (2,200) Decrease in supplies budget (500) (21,000) Decrease communication budget $ 327,812 $ 135,122 $ 6,908 (700) $ 22,500 $ - $ - $ 647,073 Decrease travel expenses (1,000) Decrease repair and maintenance (1,350) Decrease funding for Laserfiche Agenda Manager (21,000) Move business license related printing costs for Finance (1,900) Digitize micofilmed documents 8,800 Budget for credit card fees 431 Increase capital budget for Agenda Manager -2011 purchase only 21,000 2011 Budget Totals $ 309,555 $ 121,134 $ 6,908 $ 156,931 $ 22,500 $ 21,000 $ - $ 638,028 2012 Changes Increase in Salaries and Wages 18,257 Increase in FICA 1,397 Increase in PERS 7,769 Increase in lndustrial Insurance 162 Increase in Medical 364 Increase in Employer contributions to Medical 4,296 Decrease funding for microfilm /imaging expenses (2,200) Remove capital budget for Agenda Manager (21,000) 2012 Budget Totals $ 327,812 $ 135,122 $ 6,908 $ 154,731 $ 22,500 $ - $ - $ 647,073 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits City Clerk Deputy City Clerk Admin Support Technician Admin Support Coordinator Admin Support Coordinator Department Total 1 1 2 1 1 6 1 $ 81,942 1 63,473 1 51,954 1 60,000 1 52,186 5 $ 309,555 $ 28,722 16,069 24,176 25,334 26,833 $ 121,134 1 $ 87,412 1 68,120 1 53,832 1 61,906 1 56,542 5 $ 327,812 $ 32,348 18,579 26,542 27,876 29,777 $ 135,122 Page 88 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the City Clerk's office include citywide postage costs, travel, training, registrations, and memberships, among others. Account Number Purpose 2011 2012 000.03.514.300.41.00 Plantscapes indoor plantcare & Andover Terrace Garden Club $ 6,000 $ 6,000 000.03.514.300.42.00 Security Alarm for Records Ctr 300 300 000.03.514.300.42.02 City-wide postage 85,000 85,000 000.03.514.300.43.00 Travel to WMCA, IIMC, ARMA conf. , CMC & MMC and laserfiche trngs 5,500 5,500 000.03.514.300.44.00 City-wide advertising - public hearings, call for bids, RFP /RFQs, auctions 12,300 12,300 000.03.514.300.45.00 Postage meter lease - software /hardware upgrades 12,500 12,500 000.03.514.300.48.00 Repairs & maintenance for copiers, laserfiche 8,000 8,000 000.03.514.300.49.00 Memberships /Training - WMCA, IIMC, ARMA, King County Clerks 6,000 6,000 000.03.514.300.49.01 Printing of business cards 100 100 000.03.514.300.49.02 City-wide microfilming, records purging, digitization of microfilmed docs. 16,500 14,300 000.03.514.300.49.04 City-wide recording of documents 4,300 4,300 000.03.514.300.49.08 PPI credit card fees 431 431 45 Total Professional Services $ 156,931 $ 154,731 Performance Measures City Clerks Office 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Legislative/Legal Requirements Legal Notifications: Public Hearings, Special Meetings, Executive Sessions, Bids, RFPs, Ordinance Summaries N/A 101 98 100 100 Ordinances (reviewed, edited, adopted, code changes incorporated in TMC) 29 52 45 50 50 Resolutions (reviewed, edited, adopted) 19 31 22 25 25 Council Agendas (compiled, reviewed, produced) 97 90 91 91 91 Records Management Public records requests 43 62 65 75 80 Contracts /Agreements (does not include amendments) *Larger number of Contract /Agreements at start of new biennial cycle 166 271* 160 275* 180 Boxes managed at City's Record Center 1,260 1,350 1,434 1,519 1,600 Trips to City Record's Center for research /document retrieval N/A 45 43 45 50 City documents recorded N/A 252 141 150 170 Central Services Pet Licenses Issued 124 116 185 200 210 Notary Services *Lesser numbers due to business license transition to Finance Department 265 207 265 200* 200* Page 89 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 90 2011 -2012 Biennial Budget City of Tukwila, Washington Human Resources HUMAN RESOURCES DIRECTOR HUMAN RESOURCES TECHNICIAN HUMAN RESOURCES ASSISTANT HUMAN RESOURCES ANALYST Page 91 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Human Resources (04) FUND: General RESPONSIBLE MANAGER: Stephanie Brown DIVISION: 516.200 FUND NUMBER: 000 POSITION: Director Description Provides day -to -day assistance in human resources administration, labor relations (including negotiations), safety and benefit administration. Assists supervisors and managers in carrying out their employee relations responsibilities. Advises management on personnel policies and problem areas. 2009 -2010 Accomplishments ♦ Negotiated and settled Fire labor agreement. ♦ Negotiated and settled Police Non - Commissioned labor agreement. ♦ Negotiated and settled Teamsters' Administrative /Technical; Professional /Supervisory; and Maintenance - Trades labor agreements. ♦ Implemented EDEN HR Inforum module conversion and connectivity with EDEN Financial module. ♦ Non - Represented wage study for 1/1/2010. 2011 Program Goals ♦ Update Bloodborne Pathogen Exposure Control Plan by the end of 2011. ♦ Update City Wide Accident Prevention Program by the end of 2011. ♦ Conduct mandatory City Wide Anti - Harassment Training by the end of 2011. ♦ Negotiate and settle Police Guild labor agreement. ♦ Negotiate and settle Tukwila Police Commanders Labor Agreement. ♦ Non - Represented Wage Study for 1/1/2012. 2012 Program Goals ♦ Negotiate and settle United Steelworkers (USW) Police Non - Commissioned labor agreement. ♦ Negotiate and settle Fire Union labor agreement. Page 92 2011 -2012 Biennial Budget City of Tukwila, Washington Human Resources General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 323,089 $ 337,694 $ 358,506 $ 326,100 $ 347,760 -9.04% 6.64% 20 Personnel Benefits 97,141 98,575 102,167 101,385 114,528 -0.77% 12.96% 30 Supplies 3,569 5,548 8,470 7,103 7,103 - 16.14% 0.00% 40 Other Services & Charges 82,861 64,243 120,650 108,391 104,005 - 10.16% -4.05% 00 Other - - (18,153) - - - 100.00% 0.00% EXPENDITURE TOTAL 506,660 506,060 571,640 542,979 573,396 -5.01% 5.60% REVENUE General Fund 506,660 506,060 571,640 542,979 573,396 - 5.01% 5.60% REVENUE TOTAL $ 506,660 $ 506,060 $ 571,640 $ 542,979 $ 573,396 - 5.01% 5.60% Summary of Budget Changes Budget changes for Human Resources include step increases and COLA increases for salaries, health care cost changes, implementation of program and service reductions for the 2011 -2012 biennial budget, and small increases for one -time funding of training, among others. 10- Salaries 1 20- Benefits 130- Supplies 140 -Prof. Serv. 150 - Intergov 160- Capital I Other I TotaF-I 2010 Budget $ 358,506 $ 102,167 1 $ 8,470 I $ 120,650 1 $ $ - $ (18,153) $ 571,640 2011 Changes Decrease in Salaries and Wages (28,906) Reduce extra labor budget (3,500) 1,128 Decrease in FICA (3,353) Increase in PERS 3,692 Increase in Industrial Insurance 250 Increase in Medical 206 Decrease in Employer contributions to Medical (1,577) 200 Decrease general supplies (Prog/Svc Red) (2,500) 414 Distribute central supplies budget to depts 783 (5,000) Increase in Safety Supplies $ 347,760 $ 114,528 350 $ 104,005 $ - $ - $ - $ 573,396 Increase in funding for Criminal Backgrounc Chks 2,200 Decrease in general Professional Services (1,500) Decrease in general Safety Training (150) Decrease Labor Relations Assist (3,500) Decrease in Communications (Prog /Svc Red) (2,000) Decrease in Professional Svc (Prog/Svc Red) (1,500) Decrease in Advertising Costs (11,000) Decrease in ABRA software maintenance (900) Increase for defibrillator maintenance 491 Increase for EDEN software maintenance 600 Increase for Anti - Harassment Training 5,000 Reversal of prior year's budget reduction 18,153 2011 Budget Totals $ 326,100 $ 101,385 $ 7,103 $ 108,391 $ - $ - $ - $ 542,979 2012 Changes Increase in Salaries from COLA and step increases 21,660 Increase in FICA 1,128 Increase in PERS 8,422 Increase in Industrial Insurance 130 Increase in Medical 459 Increase in Employer contributions to Medical 3,004 Increase for EDEN software maintenance 200 Increase for defibrillator maintenance 414 Decrease budget for Anti - Harrassment Training (5,000) 2012 Budget Totals $ 347,760 $ 114,528 $ 7,103 $ 104,005 $ - $ - $ - $ 573,396 Page 93 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted 012 Salaries Benefits FTE 2012 Budgeted Salaries Benefits Human Resources Director Human Resources Analyst Human Resources Assistant Human Resources Technician Department Total 1 1 1 1 4 1 $ 112,704 1 80,736 1 72,516 1 60,144 4 $ 326,100 $ 26,623 25,315 27,265 22,182 $ 101,385 1 $ 121,378 1 86,936 1 77,454 1 61,992 4 $ 347,760 $ 30,523 28,854 30,611 24,540 $ 114,528 Professional Contract Professional services contracts in the Human Resources department include labor relations consulting, citywide employee training costs, and advertising, among others. Account Number Purpose 2011 2012 000.04.516.200.41.00 Miscellaneous training, investigations, and WSP background checks $ 4,700 $ 4,700 000.04.516.200.41.02 General safety, MSDS, and combined fall prevention /confined space trng 3,350 3,350 000.04.516.200.41.03 Labor relations, negotiations /mediations for bargaining units 46,500 46,500 000.04.516.200.41.03 Potential grievances and /or Civil Service hearings 15,500 15,500 000.04.516.200.41.04 Employee Assistance Program (EAP) 9,000 9,000 000.04.516.200.43.00 Meals, Parking, Mileage, Lodging for WAPELRA and NPELRA 2,500 2,500 000.04.516.200.44.00 Advertising job openings 9,000 9,000 000.04.516.200.45.00 Rentals - water cooler monthly lease 50 50 000.04.516.200.48.00 Eden software, copier and typewriter repair and maintenance 4,791 5,405 000.04.516.200.49.00 Citywide anti- harassment training 5,000 - 000.04.516.200.49.01 Annual memberships for various organizations 2,700 2,700 000.04.516.200.49.02 Printing of department forms and new employee packets 1,050 1,050 000.04.516.200.49.03 Registrations for conferences and training 4,250 4,250 Total Professional Services $ 108,391 $ 104,005 Performance Measures Human Resources 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Vacancies Advertised 38 24 12 10 10 Applications Processed 586 945 505 50 50 Applicants Interviewed 115 69 42 25 25 Page 94 2011 -2012 Biennial Budget City of Tukwila, Washington r Finance FINANCE DIRECTOR DEPUTY FINANCE DIRECTOR PAYROLL & ACCOUNTS PAYABLE UTILITIES & TREASURY FISCAL COORDINATOR (Claims, Payroll) J FISCAL SPECIALISTS (2) FISCAL SPECIALIST (TREASURY) FISCAL COORDINATOR 1 FISCAL SPECIALIST (UTILITIES) SENIOR FISCAL COORDINATOR IINTERNAL AUDIT I 1 FISCAL COORDINATOR t J FISCAL SUPPORT TECHNICIAN FISCAAL SPECIALIST (BUSINESS LICENSES) Page 95 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Finance (05) FUND: General RESPONSIBLE MANAGER: Shawn Hunstock DIVISION: 514.230 FUND NUMBER : 000 POSITION: Director Description The Finance department provides an array of services that include financial data processing, treasury cash control, utility billing and collection, payroll, accounts payable, accounts receivable, grants management, preparation of the biennial budget and comprehensive annual financial report, and risk management. The Finance Department also serves as liaison to the State Auditor's Office during the annual audit of the City's compliance with legal and financial reporting requirements. 2009 -2010 Accomplishments ♦ Completed Comprehensive Annual Financial Report (CAFR) by May 31st of each year. ♦ Implemented cash receipting system at all cash locations citywide. ♦ Assisted other departments with fiscal issues related to software implementations including an HR module for Human Resources and Project Accounting system. ♦ Investigated additional payment options for citizens and implemented where feasible. ♦ Transitioned to using procurement cards to promote efficiency in obtaining goods and services. 2011 Program Goals ♦ Develop Budget Manual. ♦ Implement the use of on -line timesheets. ♦ Implement business licensing module, including RGRL fee calculation. ♦ Conduct mid - biennium budget review. 2012 Program Goals ♦ Complete the 2013 -2014 Biennial Budget and submit documentation for the Distinguished Budget Presentation award. ♦ Develop outcomes -based budgeting and performance measures across the organization. Page 96 2011 -2012 Biennial Budget City of Tukwila, Washington Finance General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 779,869 $ 899,919 $ 943,829 $ 949,035 $ 989,836 0.55% 4.30% 20 Personnel Benefits 298,978 390,060 383,080 331,465 369,680 - 13.47% 11.53% 30 Supplies 77,981 63,646 85,000 24,849 24,849 - 70.77% 0.00% 40 Other Services & Charges 775,458 612,005 734,500 213,768 213,768 - 70.90% 0.00% 60 Capital Outlays - - 45,000 5,000 5,000 - 88.89% 0.00% 00 Other - - (55,100) - - - 100.00% 0.00% EXPENDITURE TOTAL 1,932,286 1,965,630 2,136,309 1,524,117 1,603,133 - 28.66% 5.18% REVENUE General Fund 1,932,286 1,965,630 2,136,309 1,524,117 1,603,133 - 28.66% 5.18% REVENUE TOTAL $ 1,932,286 $ 1,965,630 $ 2,136,309 $ 1,524,117 $ 1,603,133 - 28.66% 5.18% Summary of Budget Changes Budget changes for the Finance department include step increases and COLA increases for salaries, health care cost changes, implementation of program and service reductions for the 2011 -2012 biennial budget, movement of funding from the City Clerk's office related to business licensing, and movement of some uncontrollable costs to Department 20. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 1 50-Intergov 1 60-Capital 1 Other 1 Total 2010 Budget $ 943,829 $ 383,080 [ $ 85,000 J $ 734,500 [ $ - $ 45,000 $ (55,100) $ 2,136,309 2011 Changes Increase in Salaries and Wages 5,206 Decrease in FICA (2,371) Increase in PERS 17,587 Increase in Industrial Insurance 579 Increase in Medical 16,836 Decrease in Employer contributions to Medical (64,246) Decrease in Unemployment Compensation $ 989,836 (20,000) $ 24,849 $ 213,768 $ - $ 5,000 $ - $ 1,603,133 Distribute central supplies budget to depts 7,500 Decrease in Central Supplies (67,651) Increase budget for one time funding 77,000 Insurance budget moved to dept 20 (277,500) KC property tax moved to dept 20 (1,100) Move budget for claims and judgment to dept 20 (320,000) Increase in miscellaneous services 868 Reversal of prior year's budget reduction 55,100 Remove prior year increase - Licensing module purchase (40,000) 2011 Budget Totals $ 949,035 $ 331,465 $ 24,849 $ 213,768 $ - $ 5,000 $ - $ 1,524,117 2012 Changes Increase in Salaries from COLA and step increases 40,801 Increase in FICA 2,829 Increase in PERS 22,325 Increase in Industrial Insurance 389 Increase in Medical 2,621 Increase in Employer contributions to Medical 10,051 2012 Budget Totals $ 989,836 $ 369,680 $ 24,849 $ 213,768 $ - $ 5,000 $ - $ 1,603,133 Salaries and Benefits Page 97 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Finance Director Deputy Finance Director Senior Fiscal Coordinator Fiscal Coordinator Fiscal Specialist Fiscal Support Technician Extra Labor Overtime Department Total 1 1 $ 129,624 $ 34,792 1 1 104,036 36,062 1 1 86,372 31,887 3 3 263,592 81,497 5 5 301,092 126,097 2 1 53,172 21,130 10,000 1,147 13 12 $ 949,035 $ 331,465 1 $ 133,512 $ 38,916 1 110,832 41,232 1 93,610 36,027 3 275,688 91,486 5 310,327 138,738 1 54,720 23,281 10,000 1,147 12 $ 989,836 $ 369,680 Professional Contract Professional services contracts in the Finance department include licensing costs for the City's accounting and payroll system (EDEN Financial Services), the annual audit from the State Auditor's Office, among others. Account Number Purpose 2011 2012 000.05.514.230.41.00 Annual audit from State of WA Auditor's Office $ 70,000 $ 70,000 000.05.514.230.41.00 Annual Eden software maintenance support and misc training 100,000 100,000 000.05.514.230.41.00 Consulting services 10,000 10,000 000.05.514.230.41.01 Microflex sales tax auditing program 10,000 10,000 000.05.514.230.42.00 Postage, delivery service, shipping 1,000 1,000 000.05.514.230.43.00 Meals, parking, mileage for WFOA, PSFOA, software training 5,000 5,000 000.05.514.230.48.00 Annual maintenance costs for Toshiba copier 4,500 4,500 000.05.514.230.48.00 Maintenance costs for other equipment, folding machine, vault 500 500 000.05.514.230.49.00 Annual memberships, WFOA, PSFOA, WMTA 1,000 1,000 000.05.514.230.49.00 Subscriptions for financial publications 1,000 1,000 000.05.514.230.49.00 Registration - annual training through WFOA, Eden, AWC 5,000 5,000 000.05.514.230.49.00 State purchasing co -op 500 500 000.05.514.230.49.00 Misc expense for printing, software licenses, etc 2,500 2,500 000.05.514.230.49.00 Printing of business licenses applications for renewals 1,900 1,900 000.05.514.230.49.08 PPI credit card fees 868 868 Total Professional Services $ 213,768 $ 213,768 Page 98 2011 -2012 Biennial Budget City of Tukwila, Washington Performance Measures Finance 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Customer Service Number of utility accounts served 8,957 9,010 9,280 9,500 9,500 Number of utility bills generated 37,189 36,887 36,920 38,028 38,028 Accounts Payable and Accounts Receivable # of voucher payments 7,707 6,578 6,407 5,000 5,000 Average # of calendar days for AP to review, approve, and pay vouchers 10 9 7 6 6 # of accounts receivable invoices issued 819 864 632 651 651 Average days from revenue recognition to collection 88 10 15 23 23 Effectiveness, outcomes, and efficiency % monthly financial reports issued by the middle of the subsequent month (expenditure reports) N/A N/A 85% 95% 95% Adjusting journal entries resulting from audit 1 - - - Vendor checks voided due to Finance Dept error N/A 10 7 6 6 The Finance Department has been successful in adhering to Council adopted financial policies, especially in regard to maintaining adequate reserves. This department has received an unqualified audit opinion every year as well as the annual national award for excellence in financial reporting. Page 99 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 100 2011 -2012 Biennial Budget City of Tukwila, Washington Legal Services (Contracted) CITY ATTORNEY CITY PROSECUTOR PARALEGAL Page 101 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Legal Services (06) FUND: General RESPONSIBLE MANAGER: Shelley Kerslake DIVISION: 515.200 FUND NUMBER: 000 POSITION: Contract City Attorney Description The mission and primary function of the City Attorney's Office is to provide legal advice and counsel to the City Administration and City Council, to prosecute persons cited into Tukwila Municipal Court, to defend the City against claims and suits, and to approve contracts as to legal form. 2009 -2010 Accomplishments ♦ Worked with staff on the development of a new sign code and Shoreline Master Program. ♦ Worked with City staff on Tukwila South Project. ♦ Assisted staff with regional issues. ♦ Worked with City staff on code enforcement issues and on strengthening provisions of the Tukwila Municipal Code to allow for more effective code enforcement. 2011 Program Goals ♦ Continue to enhance cost - effectiveness and responsiveness of Legal Services Department. ♦ Increase nuisance abatement activity with emphasis on voluntary, coordinated resolution of complaints. ♦ Ongoing continued support to Council and Staff on all City projects and programs. ♦ Continue support to Council and Staff on Tukwila South development. ♦ Continue support of Public Works department relating to storm water management and Public Works construction projects. ♦ Continue review and updating of the Municipal Code. 2012 Program Goals ♦ Continue to enhance cost - effectiveness and responsiveness of Legal Services Department. ♦ Increase nuisance abatement activity with emphasis on voluntary, coordinated resolution of complaints. ♦ Ongoing continued support to Council and Staff on all City projects and programs. ♦ Continue support to Council, Staff, and consultant team on Town Square development. ♦ Continue support of Public Works department relating to storm water management and Public Works construction projects. ♦ Continue review and updating of the Municipal Code. ♦ Continue development and negotiation of communications and utility franchises. Page 102 2011 -2012 Biennial Budget City of Tukwila, Washington City Attorney General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 3,402 $ - $ 2,500 $ 2,500 $ 2,500 0.00% 0.00% 20 Personnel Benefits 494 7 228 1,231 1,234 439.91% 0.24% 30 Supplies 2,241 1,750 5,000 5,000 5,000 0.00% 0.00% 40 Other Services & Charges 722,843 683,934 603,000 534,000 534,000 - 11.44% 0.00% 00 Other - - (14,872) - - - 100.00% 0.00% EXPENDITURE TOTAL 728,980 685,691 595,856 542,731 542,734 -8.92% 0.00% REVENUE General Fund 728,980 685,691 595,856 542,731 542,734 -8.92% 0.00% REVENUE TOTAL $ 728,980 $ 685,691 $ 595,856 $ 542,731 $ 542,734 -8.92% 0.00% Summary of Budget Changes Budget changes for the City Attorney's office include benefit cost increases, and implementation of program and service reductions for the 2011 -2012 biennial budget. 10- Salaries 1 20-Benefits 1 30- Supplies 1 40-Prof. Serv. 1 50-Intergov 1 60-Capital 1 00 -Other 1 Total 2010 Budget' $ 2,500 I $ 228 I $ 5,000 I $ 603,000 1 $ $ - $ (14,872) $ 595,856 2011 Changes Increase in FICA 603 Increase in Industrial Insurance $ 2,500 400 $ 5,000 $ 534,000 $ - $ - $ - $ 542,734 Decrease - contracted City Attorney services (50,000) Increase contracted City Attorney services for Special Matters and Misc Services 94,000 Decrease - Contracted Prosecution (113,000) Reversal of prior year's budget reduction 14,872 2011 Budget Totals $ 2,500 $ 1,231 $ 5,000 $ 534,000 $ - $ - $ - $ 542,731 2012 Changes Increase in Industrial Insurance 3 2012 Budget Totals $ 2,500 $ 1,234 $ 5,000 $ 534,000 $ - $ - $ - $ 542,734 Page 103 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the City Attorney's office include contracted general legal counsel representation, prosecuting attorney services, special matters, and shredding services, among others. Account Number Purpose 2011 2012 000.06.515.200.41.00 Shred -It services, courier services, and other professional services $ 2,000 $ 2,000 000.06.515.200.41.01 Contracted attorney services 324,000 324,000 000.06.515.200.41.02 Prosecution services 102,000 102,000 000.06.515.200.41.03 Special matters 100,000 100,000 000.06.515.200.42.00 Communication 2,500 2,500 000.06.515.200.45.00 Water cooler rental 500 500 000.06.515.200.48.00 Copier maintenance and repairs 2,000 2,000 000.06.515.200.49.00 Printing of specialized forms and other misc. expenses 1,000 1,000 Total Professional Services $ 534,000 $ 534,000 Page 104 2011 -2012 Biennial Budget City of Tukwila, Washington GOLF Parks & Recreation PARKS & RECREATION DIRECTOR r Parks/Facility Project Coordinator PARKS EVENTS Administrative Secretary 1 RECREATION AQUATICS Maintenance & Operations Superintendent Golf Maint Supervisor \ Direc or of Instruction (Golf) (.75) Maintenance & Operations Superintendent Admin Support / Technician (2) 1 ` J Lead Maint Specialist Lead Maint Specialist Maintenance Specialist (3) J Fleet Technician \ l Maintenance Specialist (4.0) Special Events/Volunteer Coordinator (.75) Recreation Superintendent ♦ Fiscal Specialist ▪ Rec Program Coord (.5) ♦ (Special Events) Rec Program Coordinator (Seniors) Rec Program Coordinator (Youth /Teens) Recreation Program Assistant (1) J • Rec Program Coordinator Rec Program (Athls/Sp Prog) J `Coordinator Recreation Program Specialist Recreation Program ♦ Specialist (2) / \ • Recreation Program Assistant \ (.5) Aquatics Program Coordinator \ J Admin Support Aquatics Coordinator Program / Admin Support Assistant ♦ Aquatics Program Assistant (.75) / ♦ / Page 105 2011 -2012 Biennial Budget City of Tukwila, Washington Program 2011 -2012 Biennial Budget Parks & Recreation Department Admin, Recreation, Acquatics, Parks Maintenance 2008 2009 2010 2011 2012 2010 -11 2011 -12 Actual Actual Budget Budget Budget % Chg % Chg Parks Administration $ 352,571 $ 363,730 $ 379,988 $ 319,420 $ 340,798 - 15.94% 6.69% Recreation 2,226,367 2,353,106 2,521,449 2,114,788 2,189,349 - 16.13% 3.53% Aquatics 579,596 633,964 601,916 528,169 - 12.25% - 100.00% Parks Maintenance 965,020 979,085 999,621 922,901 935,027 - 7.67% 1.31% Total $ 4,123,554 $ 4,329,885 $ 4,502,974 $ 3,885,278 $ 3,465,174 - 13.72% - 10.81% Page 106 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Recreation (07) - Parks Admin FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: 574.100 FUND NUMBER : 000 POSITION: Director Description The mission of the Administrative Division is to direct and support all other divisions with their endeavors to promote and provide safe, positive leisure -time activities, events and facilities. All major park, aquatics, volunteer program, golf and recreation development, services and contracts are coordinated and supervised by the administrative division. This division also interacts with all other departments and serves as staff to the Parks and Arts Commissions as well as the Library Advisory Board. 2009 -2010 Accomplishments ♦ Constructed Phase I of Duwamish Riverbend Hill and opened the park for public access. ♦ Designed Phase II of Duwamish Riverbend Hill and continue dgrant funding efforts. ♦ Applied for grants to acquire open space for future conservation and park areas as determined by the department's Parks, Recreations and Open Space Plan. ♦ Designed preliminary concepts for regional trail connections that include new routes from the South 154th Street Sound Transit Station to the Green River Trail. 2011 Program Goals ♦ Develop innovative methods to engage and connect Tukwila citizens and businesses to parks and recreation resources that contribute to leading a healthy lifestyle. ♦ Apply for grants to acquire open space for future conservation and park areas as determined by the department's Parks, Recreation and Open Space Plan. ♦ Design regional trail connections that include new routes from South 154th St. Sound Transit Station to the Green River Trail. 2012 Program Goals ♦ Develop innovative methods to engage and connect Tukwila citizens and businesses to parks and recreation resources that contribute to leading a healthy lifestyle. ♦ Apply for grants to acquire open space for future conservation and park areas as determined by the department's Parks, Recreation and Open Space Plan. ♦ Design regional trail connections that include new routes from South 154th St. Sound Transit Station to the Green River Trail. Page 107 2011 -2012 Biennial Budget City of Tukwila, Washington Parks & Recreation- Administration General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 251,585 $ 265,280 $ 272,651 $ 225,902 $ 238,503 - 17.15% 5.58% 20 Personnel Benefits 83,406 88,810 87,798 74,396 83,328 - 15.26% 12.01% 30 Supplies 5,058 1,140 4,000 6,072 5,917 51.80% -2.55% 40 Other Services & Charges 12,522 8,500 15,539 13,050 13,050 - 16.02% 0.00% EXPENDITURE TOTAL 352,571 363,730 379,988 319,420 340,798 - 15.94% 6.69% REVENUE General Fund 352,571 363,730 379,988 319,420 340,798 - 15.94% 6.69% REVENUE TOTAL $ 352,571 $ 363,730 $ 379,988 $ 319,420 $ 340,798 - 15.94% 6.69% Summary of Budget Changes Budget changes for the Parks Administration division include step increases and COLA increases for salaries, health care cost changes, implementation of program and service reductions for the 2011 -2012 biennial budget, and movement of funding for the Community Schools Collaboration to Human Services, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00-Other 1 Total 2010 Budget $ 272,651 I $ 87,798 I $ 4,000 I $ 15,539 I $ Is Is - $ 379,988 2011 Changes Decrease in Salaries and Wages (46,749) Decrease in FICA (4,605) Increase in PERS 1,073 Increase in Industrial Insurance 1,771 Decrease in Employer contributions to GH Medical (772) Decrease in Employer contributions to Medical (10,869) Distribute central supplies budget to depts 2,935 Decrease in supplies $ 238,503 $ 83,328 (863) $ 13,050 $ - $ - $ - $ 340,798 Decrease in professional services (250) Increase in communication 8 Decrease in equipment replacement (2,247) 2011 Budget Totals $ 225,902 $ 74,396 $ 6,072 $ 13,050 $ - $ - $ - $ 319,420 2012 Changes Increase in Salaries and Wages 12,601 Increase in FICA 559 Increase in PERS 5,545 Increase in Industrial Insurance 260 Increase in employer contributions to GH Medical 281 Increase in Employer contributions to Medical 2,287 Decrease in Supplies (155) 2012 Budget Totals $ 238,503 $ 83,328 $ 5,917 $ 13,050 $ - $ - $ - $ 340,798 Page 108 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Parks & Recreation Director 0.75 0.75 $ 88,904 $ 27,276 0.75 $ 95,559 $ 30,714 Deputy Director 1 - - - Parks/Facility Project Coord. - 1 68,784 30,808 1 70,836 33,866 Administrative Secretary 1 1 65,214 16,303 1 69,108 18,722 Extra Labor 3,000 9 3,000 26 Department Total 2.75 2.75 $ 225,902 $ 74,396 2.75 $ 238,503 $ 83,328 Professional Contract Professional services contracts for Parks Administration include consulting services, communications, equipment repairs, memberships and dues, and training, among others. Account Number Purpose 2011 2012 000.07.574.100.41.00 Park consultant for planning services and expertise $ 2,500 $ 2,500 000.07.574.100.42.00 Telephone services including land lines, Nextel, fax, internet 1,800 1,800 000.07.574.100.43.00 Meals, lodging, parking, mileage for WRPA, NRPA conferences, and various retreats, training, etc 2,500 2,500 000.07.574.100.48.00 Equipment repairs and maintenance 2,000 2,000 000.07.574.100.49.00 NRPA, WRPA memberships, conference registrations, forums, retreats 4,000 4,000 000.07.574.100.49.10 Blood Borne Pathogen testing and immunizations 250 250 Total Professional Services $ 13,050 $ 13,050 Page 109 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: 574.200, 574.204 FUND NUMBER : 000 POSITION: Director Description The mission of the Recreation Division is to promote and provide social, cultural, physical, and educational recreation activities for participants of all ages during their leisure time. The Recreation facilities (Community Center, school facilities and parks) and Recreation staff (both part and full -time) are the resources used to conduct these services and programs for the community. Services are planned, promoted and conducted in various locations, during all seasons of the year by staff and instructors. Fees are collected to offset specific activity costs for most programs. 2009 -2010 Accomplishments ♦ Completed upgrade of CLASS Software program. ♦ Incorporated the TCC Spray Park into the Summer Camp Program. ♦ Developed a Medical Alert Coalition to assist Tukwila Seniors in notifying EMS of medical conditions in case of emergency. ♦ Increased structured programming in After School Program by implementing program specific classes (i.e. science, cooking, athletics, etc.) and allow flexibility of registration for these programs. ♦ Provided leadership and staff support for 2009 Tukwila Centennial events. ♦ Offered marathon training activity /classes. 2011 Program Goals ♦ Increase rental revenue by 6 %. ♦ Increase cost program recovery to meet council direction. ♦ Implement non - resident fee structure for programs. ♦ Increase sponsor participation at Tukwila special events. ♦ Increase resident participation in the City of Tukwila Volunteer Program by Tukwila by 5 %. 2012 Program Goals ♦ Increase rental revenue by 6 %. ♦ Increase cost program recovery to meet council direction. ♦ Implement non - resident fee structure for programs. ♦ Increase business /collaboration for the Backyard Wildlife Festival. ♦ Increase business /collaboration in the City of Tukwila Volunteer Program by 5 %. Page 110 2011 -2012 Biennial Budget City of Tukwila, Washington Recreation General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 1,266,489 $ 1,293,292 $ 1,365,625 $ 1,187,026 $ 1,224,178 - 13.08% 3.13% 20 Personnel Benefits 458,851 502,467 506,628 412,950 452,311 - 18.49% 9.53% 30 Supplies 157,399 113,353 117,550 89,471 89,471 - 23.89% 0.00% 40 Other Services & Charges 343,754 437,794 594,758 425,341 423,389 - 28.49% -0.46% 50 Intergovt. Services & Taxes (126) 191 - - - 0.00% 0.00% 60 Capital Outlays - 6,009 - - - 0.00% 0.00% 00 Other - - (63,112) - - - 100.00% 0.00% EXPENDITURE TOTAL 2,226,367 2,353,106 2,521,449 2,114,788 2,189,349 - 16.13% 3.53% REVENUE General Fund 1,407,546 1,559,835 1,724,449 1,152,397 1,190,171 - 33.17% 3.28% Facilities Rental -TCC 247,426 287,384 225,000 346,000 355,000 53.78% 2.60% Youth Camps 161,676 136,521 165,000 190,000 195,000 15.15% 2.63% Before & After School Program 59,882 59,645 53,000 73,000 76,000 37.74% 4.11% Youth Special Interest 31,792 30,001 32,000 45,000 50,000 40.63% 11.11% Youth /Teen Athletics 36,321 34,013 40,000 35,000 38,000 - 12.50% 8.57% Teen Programs 29,217 32,714 30,000 38,000 40,000 26.67% 5.26% Adult Fitness Classes 42,894 36,564 45,000 50,000 52,000 11.11% 4.00% Adult Special Interest 19,621 10,842 16,000 20,000 21,000 25.00% 5.00% Fitness Drop -ins TCC 17,020 16,116 20,000 17,000 17,000 - 15.00% 0.00% Fitness Passes -TCC 80,597 59,419 70,000 49,000 51,000 - 30.00% 4.08% Senior Programs 19,677 21,533 20,000 25,000 27,000 25.00% 8.00% Sr Trips, Tours & Travel 16,689 15,032 23,000 23,000 23,500 0.00% 2.17% Senior Meal Program 17,223 16,860 22,000 21,000 22,000 -4.55% 4.76% Community Special Events 10,947 13,208 5,000 16,000 16,000 220.00% 0.00% Miscellaneous Revenue 27,839 23,419 31,000 14,391 15,678 - 53.58% 8.94% REVENUE TOTAL $ 2,226,367 $ 2,353,106 $ 2,521,449 $ 2,114,788 $ 2,189,349 - 16.13% 3.53% Summary of Budget Changes Budget changes for the Recreation division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40 -Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 1,365,625 $ 506,628 $ 117,550 $ 594,758 1 $ $ - $ (63,112) $ 2,521,449 2011 Changes Decrease in Salaries and Wages (178,599) Increase in FICA 7,794 Increase in PERS 2,258 Decrease in Industrial Insurance (3,956) Decrease in Employer contributions to GH Medical (2,258) Decrease in Employer contributions to Medical (97,516) Page 111 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 10- Salaries 20- Benefits 2011 Changes 30- Supplies 1 40-Prof. Serv. 1 50- Intergov1 60- Capital 1 00 -Other 1 Total Remove funding for Community Schools Collaboration supplies (8,700) Distribute central supplies budget to depts 1,000 Decrease in Athletic Programs supplies (1,935) Decrease in Senior Programs supplies (3,900) Decrease in Youth Programs supplies (318) Increase in General Programs supplies 5,000 Increase in Summer Camps /Playground supplies 1,244 Eliminate funding -Egg Hunt /Fright Night (Tukwila Days) (3,400) Decrease in Teen Program supplies (3,569) Decrease in Youth Sports Programs supplies (6,516) Decrease in Senior's deli /kitchen supplies (4,800) Decrease in Special Events program supplies (485) Decrease in Volunteer program supplies (1,700) Remove fund for Community Schools Collaboration prof srvcs (5,000) Decrease in Athletic Programs professional services (1,148) Decrease in Senior Programs professional services (4,390) Decrease in Youth Programs professional services (636) Increase in General Programs professional services 400 Decrease in Summer Camps /Playground Prof Srvcs (2,000) Decrease in Teen Program (Police Support) (3,135) Increase in Youth Sports Professional Services 1,690 Remove funding for TCC 10 -year birthday (500) Decrease in Postage (35) Decrease in Travel (200) Increase in Senior Travel 100 Decrease in parking expenses (450) Increase in advertising 4,500 Increase in General Programs rentals /leases 1,220 Decrease - Summer Camps /Spec Events rentals /leases (200) Decrease in Tukwila Days & Events rentals /leases (1,400) Decrease in community center rentals /leases (100) Increase in equipment repair 8,000 Increase in General Programs rentals /leases 4,150 Increase in printing and binding 6,500 Decrease in Special Events /Other misc services (5,448) Decrease in Senior trip admissions (1,700) Decrease in Youth trip admissions (10,890) Increase special accommodations expenses 8,390 Decrease Teen trip admissions (8,510) Decrease Special Events professional services (5,000) Decrease Volunteer Program professional services (2,250) Decrease Volunteer and Events postage (1,200) Decrease Volunteer and Events Travel (100) Increase Volunteer and Events advertising 1,000 Decrease Special Events rentals (3,000) Increase Volunteer Program rentals 800 Decrease Volunteer and Events printing (2,850) Decrease Special Events misc expenses (1,300) Move employee appreciation funding to Mayor's Office (15,000) Decrease Comm Schools Collaboration (CSC) funding (30,000) Move Community Schools Collaboration funding to Human Services (100,000) Increase in equipment replacement 12,293 Decrease in equipment rental O &M (12,018) Removal of prior year's budget reduction 63,112 2011 Budget Totals $ 1,187,026 $ 412,950 $ 89,471 $ 425,341 $ - $ - $ - $ 2,114,788 Page 112 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Increase in Salaries and Wages 37,152 Increase in FICA 2,574 Increase in PERS 24,855 Increase in Industrial Insurance 65 Increase in Medical 726 Increase in Employer contributions to Medical 11,141 Decrease in Equipment Rental- Replacement (2) Decrease in Special Events /Other (1,950) 2012 Budget Totals $ 1,224,178 $ 452,311 $ 89,471 $ 423,389 $ - $ - $ - $ 2,189,349 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL- Recreation 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Recreation Superintendent Recreation Program Coordinator Fiscal Specialist Admin Support Coordinator Recreation Program Specialist Recreation Program Assistant Admin Support Assistant Extra Labor Overtime Dept. Total - Recreation 1 1 $ 94,824 4 4 285,962 1 1 60,000 1 1 59,880 4 3 169,852 1.5 1.5 68,449 3 1 49,116 278,115 4,500 15.5 12.5 $ 1,070,698 $ 33,210 119,572 25,380 18,714 68,986 32,485 13,965 79,122 $ 391,434 1 $ 97,644 4 298,587 1 61,776 1 61,776 3 180,563 1.5 72,141 1 50,664 278,115 $ 36,773 132,307 27,900 20,853 76,944 35,976 15,635 81,148 12.5 $ 1,101,266 $ 427,536 PERSONNEL - Volunteer & Events 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Special Programs Coordinator Recreation Program Coordinator Extra Labor Overtime Dept. Total- Volunteer & Events 0.75 0.75 $ 67,104 $ 10,551 0.5 0.5 36,624 10,005 12,000 960 600 - 1.25 1.25 $ 116,328 $ 21,516 0.75 $ 69,096 $ 12,294 0.5 37,704 11,240 15,512 1,241 600 1.25 $ 122,912 $ 24,775 Total 16.75 13.75 $ 1,187,026 $ 412,950 13.75 $ 1,224,178 $ 452,311 Page 113 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts for the Recreation division include program administration costs, such as instructor fees, as well as communications, equipment rental and O &M charges, memberships and dues, and repairs and maintenance. Account Number Purpose 2011 2012 000.07.574.200.41.01 Fall basketball league officials, Athletic programs: body sculpting, yoga, karate, tae kwon do, basketball, bellydance, jazzercise, dance, new classes, winter basketball league officials, and coed softball league officials $ 53,937 $ 53,937 000.07.574.200.41.02 Senior program instructors, performers, tournament officials, coach: lifetime fitness, square dance, painting, misc. new programs 9,610 9,610 000.07.574.200.41.03 Pre - school Summer Camp Contract 1,014 1,014 000.07.574.200.41.04 Kitchen cleaning, facility rental emer. /carpet cleaning, mailing bureau, etc 17,750 17,750 000.07.574.200.41.05 Summer day camp, Adventure camp field trip bus rentals 22,000 22,000 000.07.574.200.41.07 Miscellaneous professional services 1,000 1,000 000.07.574.200.41.09 Teen Program police support, late night program security, DJ services 5,265 5,265 000.07.574.200.41.13 Youth sports instructors, youth sports leagues: sports for shorts, tennis, basket 8,590 8,590 000.07.574.200.42.01 Postage supplies, postage for quarterly brochure, monthly postage 6,380 6,380 000.07.574.200.42.02 Nextel phones, general phones, fax, cable, long distance, calling cards 17,000 17,000 000.07.574.200.43.00 Meals, mileage, parking, lodging for conferences, retreats: WRPA, etc. 3,000 3,000 000.07.574.200.43.01 Senior trip meals and parking 1,400 1,400 000.07.574.200.43.05 Summer camps /special events parking 200 200 000.07.574.200.44.00 Advertising: BRAVO facility pub, job announcemts, rec /special event ads 15,000 15,000 000.07.574.200.45.04 Misc. rentals for general programs 2,220 2,220 000.07.574.200.45.05 Summer camp /special event movie rentals, portable toilets, misc. 150 150 000.07.574.200.45.08 Table and chair rentals for community center 2,500 2,500 000.07.574.200.45.09 Teen program monthly movie rentals 200 200 000.07.574.200.45.10 Copier rentals 4,500 4,500 000.07.574.200.45.94 Equipment rental - replacements 12,293 12,291 000.07.574.200.45.95 Equipment rental - 0 & M 22,000 22,000 000.07.574.200.48.01 Fitness room equipment / misc. equipment repairs 13,800 13,800 000.07.574.200.48.02 CLASS maintenance agreement, phone line, fax, copier repairs 15,250 15,250 000.07.574.200.48.03 Damaged equipment replacements 1,500 1,500 000.07.574.200.49.01 Printing of recreation guides, misc. printing /letterhead 30,000 30,000 000.07.574.200.49.02 Memberships: WRPA, registrations, training, CPR /First Aid supplies, movie licenses, health permits, league fees, newspaper subscriptions 8,252 8,252 000.07.574.200.49.04 Senior trip admissions 10,800 10,800 000.07.574.200.49.05 Youth field trip admissions 12,460 12,460 000.07.574.200.49.08 ADA services and PPI credit card fees 12,390 12,390 000.07.574.200.49.09 Teen camps, teen day trips admissions 5,280 5,280 000.07.574.200.49.10 User license 2,000 2,000 Total Recreation Professional Services $ 317,741 $ 317,739 Page 114 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract - continued Account Number Purpose 2011 2012 000.07.574.204.41.01 Backyard Wildlife Festival: Stage and sound support, speakers, stage entertainers, roving entertainers, staffed inflatables, etc. $ 4,000 $ 4,000 000.07.574.204.41.01 4th of July: Stage and sound support, stage entertainers, roving entertainers, fireworks display, electrician, staffed inflatables, etc. 25,975 25,975 000.07.574.204.41.01 Concerts and cinema series: entertainment, sound support 10,000 10,000 000.07.574.204.41.01 Mini Events: Stage and sound support, stage entertainers, roving entertainers, face painters, staffed inflatables, etc. 3,000 3,000 000.07.574.204.41.01 Miscellaneous professional services 15,000 15,000 000.07.574.204.41.01 4th of July Fireworks Show 16,025 16,025 000.07.574.204.41.02 Volunteer Professional Services 5,000 5,000 000.07.574.204.42.01 Postage 1,200 1,200 000.07.574.204.42.02 Phone /Security 1,000 1,000 000.07.574.204.43.00 Travel expenses related to professional development and training 900 900 000.07.574.204.44.00 Advertising for special events 6,000 6,000 000.07.574.204.45.01 Backyard Wildlife Festival: Rental tables, chairs, staging, tents 1,000 1,000 000.07.574.204.45.01 4th of July: Rental tables, chairs, staging, tents, fencing, portable toilets and sinks 3,000 3,000 000.07.574.204.45.01 Concerts and cinema series: movie rentals w /licensing 2,000 2,000 000.07.574.204.45.01 Mini Events: Rental tables, chairs, staging, tents, portable toilets and sinks 2,000 2,000 000.07.574.204.45.01 Miscellaneous rentals 2,000 2,000 000.07.574.204.45.02 Volunteer Program rental equipment 2,000 2,000 000.07.574.204.49.01 Backyard Wildlife Festival printing: postcards, fliers, posters 1,000 1,000 000.07.574.204.49.01 4th of July printing: postcards, fliers, posters 1,000 1,000 000.07.574.204.49.01 Concerts and cinema priting: postcards, fliers, posters 500 500 000.07.574.204.49.01 Mini Events printing: postcards, fliers, posters 1,250 1,250 000.07.574.204.49.01 Miscellaneous printing: postcards, fliers, posters 1,250 1,250 000.07.574.204.49.02 Web hosting, ASCAP, professional memberships, registrations, misc. 2,500 550 Total Volunteer & Events Professional Services $ 107,600 $ 105,650 Total P &R Recreation Professional Services $ 425,341 I $ 423,389 Performance Measures Parks & Recreation Community Center Recreational Services 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Number of programs conducted 1,000 1,062 1,062 850 850 Number of rental uses - Community Center facilities 2,686 2,302 2,300 2,300 2,300 Units of Participation in Total Hours: Athletics 115,000 117,428 117,000 108,000 108,000 Seniors 67,376 74,862 75,000 55,000 55,000 Youth /Teen 476,605 529,561 530,000 460,000 460,000 Rentals 258,495 223,414 225,000 225,000 225,000 Total Units of Participation 917,476 945,265 947,000 848,000 848,000 Total volunteer hours 8,272 8,200 8,350 8,400 8,450 Total group volunteer hours 3,236 4,501 4,149 4,400 4,500 Group volunteer projects 20 29 28 34 36 Special events sponsors /partners 34 38 40 42 43 Page 115 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Recreation (07) - Aquatics FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: 576.200 FUND NUMBER : 000 POSITION: Director Description The mission of the Aquatics Division is to promote and provide social, cultural, physical and safe swimming activities, lessons and events for participants of all ages during their leisure time. The aquatics facilities (City of Tukwila Pool) and aquatic staff, which include both part and full -time employees, are the resources used to conduct these swimming services and programs for the community. The Aquatics Division will provide lessons and open swims year -round and fees will be collected in efforts to offset costs. It is expected that during 2011, after the lease with the Tukwila School District expires, the pool will either be included in a newly formed Metropolitan Park District, or the City will not renew the lease. Therefore, no expenses are budgeted for the pool in 2012. 2009 -2010 Accomplishments ♦ Increased Aquatic Program Fee revenue by 10% each year. ♦ Produced a feasibility study for a remodel /expansion of the Tukwila City Pool. ♦ Continued to work with the Tukwila Community Center in marketing and making pool time available for TCC's special events and camps. 2011 Program Goals ♦ Increase program revenue by 10 %. ♦ Increase cost program recovery to meet council direction. ♦ Implement non - resident fee structure for programs. ♦ Offer after school Special Olympics Swim Team program for Tukwila and other local area school district students in the spring. Page 116 2011 -2012 Biennial Budget City of Tukwila, Washington Aquatics General Fund- Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 313,399 $ 328,041 $ 343,358 $ 292,892 $ - - 14.70% - 100.00% 20 Personnel Benefits 113,106 124,259 126,958 77,985 - - 38.57% - 100.00% 30 Supplies 15,668 11,124 14,000 14,468 - 3.34% - 100.00% 40 Other Services & Charges 137,423 170,540 117,600 142,824 - 21.45% - 100.00% EXPENDITURE TOTAL 579,596 633,964 601,916 528,169 - - 12.25% - 100.00% REVENUE General Fund 469,982 442,239 392,916 323,169 - - 17.75% - 100.00% Program Fees (2,665) 83,595 80,000 87,000 - 8.75% - 100.00% Facilities Rental -Pool 43,949 44,289 50,000 47,000 - - 6.00% - 100.00% Locker Rental 1,230 726 1,000 1,000 - 0.00% - 100.00% Fitness Drop -ins Pool 36,708 33,380 40,000 36,000 - - 10.00% - 100.00% Fitness Passes -Pool 30,752 29,735 38,000 34,000 - - 10.53% - 100.00% REVENUE TOTAL $ 579,956 $ 633,964 $ 601,916 $ 528,169 $ - - 12.25% - 100.00% Summary of Budget Changes Budget changes for the Aquatics division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. There is no funding for this division in year 2012. 10- Salaries 120- Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00-Other 1 Total 2010 Budget $ 343,358 $ 126,958 I $ 14,000 $ 117,600 I $ Is I $ - $ 601,916 2011 Changes Decrease in Salaries and Wages (50,466) Decrease in FICA (2,735) Decrease in PERS (978) (14,468) Decrease in Industrial Insurance (11,089) (142,824) Decrease in Employer contributions to GH Medical $ - (733) $ - $ - $ - $ - $ - $ Decrease in Employer contributions to Medical (33,438) Distribute central supplies budget to depts 468 Increase in Public Utility Services 10,000 Increase in Repairs & Maintenance 15,000 Increase in misc professional services 224 2011 Budget Totals $ 292,892 $ 77,985 $ 14,468 $ 142,824 $ - $ $ - $ 528,169 2012 Changes Remove salaries budget (292,892) Remove budget for benefits (77,985) Remove supplies budget (14,468) Remove budget for professional services (142,824) 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ - $ Page 117 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Aquatics Program Coordinator Aquatics Program Specialist Aquatics Program Assistant Recreation Program Coordinator Extra Labor Overtime Department Total 1 1 $ 78,024 $ 30,639 1 1 59,712 22,166 0.75 0.75 34,656 11,538 1 - - - 120,000 13,642 500 3.75 2.75 $ 292,892 $ 77,985 $ - $ Professional Contract Professional services contracts for Aquatics includes communications, security and fire monitoring, utilities, memberships, and training, among others. Account Number Purpose 2011 2012 000.07.576.200.41.00 Locksmith, consultants, fire, security $ 300 $ 000.07.576.200.42.00 Phone, security and fire monitoring 4,000 - 000.07.576.200.43.00 Mileage, meals, lodging, parking for WRPA conferences, training 400 - 000.07.576.200.44.00 Advertising banners, newspaper job listings 400 - 000.07.576.200.45.00 Rental of scissor lift for lights and ballasts 500 - 000.07.576.200.47.00 Gas, electricity, sewer, and water 110,000 45,000 000.07.576.200.48.00 Pest control, HVAC service, boiler repair and maintenance, misc. 25,000 25,000 000.07.576.200.49.00 Permit fees, memberships, education and training 2,224 - Total Professional Services $ 142,824 $ Performance Measures Parks & Recreation Aquatics Recreational Services 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Membership visits 14,478 14,234 15,000 15,000 - Drop-in: lap, family & public swim 15,694 14,493 15,000 15,250 - Facility rentals 258 295 260 265 - Rental attendance 42,532 56,815 45,000 50,000 - Observers and spectators 25,000 30,000 30,000 30,000 - Page 118 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Parks Maintenance (15) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: 576.800 FUND NUMBER : 000 POSITION: Director Description The mission of the Park Maintenance Division is to preserve and improve the quality of each City outdoor facility. This division maintains over 159 acres, including 3 fire station grounds, 11 neighborhood parks, 3 mini parks, Fort Dent Park, City Hall grounds, City Pool grounds, Tukwila Skate Park, Community Center grounds, Japanese Garden, 15 foot trails, and 11 miles of major regional trails. A broad range of equipment and skilled workers are needed to maintain and improve the great variety of trees, shrubs, annuals, turf, irrigation systems, maintenance equipment, and outdoor play equipment. 2009 -2010 Accomplishments ♦ Assimilated new parks into the Parks Division (Codiga Farm Park, Macadam Winter Garden, 57th Avenue Park expansion, Duwamish Hill Preserve) and develop maintenance plans for each. ♦ Provided park expertise in the design phase of the Duwamish Hill Preserve project. ♦ Inspected trail surfaces for safety hazards and repair (tree root damage, trail edge reinforcement and asphalt overlay). 2011 Program Goals ♦ Revise maintenance management plans to accommodate new budget direction. ♦ Provide assistance to Recreation and Volunteer Divisions for City -wide events. ♦ Provide park maintenance expertise in the design of Duwamish Hill Preserve Phase II. ♦ Oversee park enhancement projects annually. 2012 Program Goals ♦ Revise maintenance management plans to accommodate new budget direction. ♦ Provide assistance to Recreation and Volunteer Divisions for City -wide events. ♦ Provide park maintenance expertise in the design of Duwamish Hill Preserve Phase II. ♦ Oversee park enhancement projects annually. Page 119 2011 -2012 Biennial Budget City of Tukwila, Washington Parks Maintenance General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 430,277 $ 460,709 $ 493,471 $ 436,579 $ 448,747 - 11.53% 2.79% 20 Personnel Benefits 163,150 178,816 177,390 137,324 152,542 - 22.59% 11.08% 30 Supplies 50,502 39,333 48,500 38,468 38,468 - 20.68% 0.00% 40 Other Services & Charges 304,625 300,227 299,343 303,530 288,270 1.40% -5.03% 60 Capital Outlays 16,466 - 12,500 7,000 7,000 - 44.00% 0.00% 00 Other - - (31,583) - - - 100.00% 0.00% EXPENDITURE TOTAL 965,020 979,085 999,621 922,901 935,027 - 7.67% 1.31% REVENUE General Fund 965,020 979,085 999,621 922,901 935,027 -7.67% 1.31% REVENUE TOTAL $ 965,020 $ 979,085 $ 999,621 $ 922,901 $ 935,027 - 7.67% 1.31% Summary of Budget Changes Budget changes for the Parks Maintenance division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 160- Capital 1 00-Other I Total 2010 Budget $ 493,471 I $ 177,390 $ 48,500 $ 299,343 I $ - $ 12,500 $ (31,583) $ 999,621 2011 Changes Decrease in Salaries and Wages (56,892) Decrease in FICA (7,680) Increase in PERS 1,590 Decrease in Industrial Insurance (3,363) Decrease in Employer contributions to GH Medical (1,017) Decrease in Employer contributions to Medical (29,596) Distribute central supplies budget to depts 1,468 Decrease in Maintenance Supplies (8,000) Decrease in supplies for Trees /Plants /Flowers (2,000) Decrease in Park Signage (500) Decrease in Small Tools (1,000) Increase in Fort Dent Custodial Cleaning 3,000 Decrease in Travel (1,000) Decrease in Advertising (500) Decrease in operating rentals (1,000) Increase in equipment rental replacement 23,530 Increase in equipment rental O &M 8,157 Decrease in Sewer, Stormwater Charges (16,000) Decrease in Repairs & Maintenance (6,000) Decrease in Tree Maintenance (1,000) Decrease in Fort Dent Maintenance (5,000) Decrease in Fort Dent Trail Repairs & Upgrades (3,000) Decrease in Hanging Flower Baskets (2,500) Reversal of prior year's budget reduction 31,583 2011 Budget Totals $ 436,579 $ 137,324 $ 38,468 $ 303,530 $ - $ 7,000 $ - $ 922,901 Page 120 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Purpose 2011 2012 000.15.576.800.41.02 Fort Dent restroom cleaning $ 7,000 $ 7,000 000.15.576.800.41.03 Increase in Salaries and Wages 12,168 18,000 000.15.576.800.45.00 Portable toilet and equipment rentals 7,000 7,000 000.15.576.800.45.94 Equipment Replacement Fund Increase in FICA 8,270 930 Equipment 0 & M 55,000 55,000 000.15.576.800.47.00 City Light, Puget Sound Energy, park irrigation 90,000 Increase in PERS 000.15.576.800.47.01 9,051 59,000 59,000 000.15.576.800.48.00 Parking lot cleaning, electrical repairs, park and trail repairs 19,000 19,000 Increase in Industrial Insurance Hazardous tree removal and trimming 1,036 3,000 000.15.576.800.48.02 Parking lot sweeping, trees maint., leaf removal, light repairs, restrm repairs 18,000 18,000 000.15.576.800.49.00 Increase in Employer contribution to Medical -GH 4,000 324 Total Professional Services $ 303,530 $ 288,270 Increase in Employer contributions to Medical 3,877 Decrease in equipment replacement funding (15,260) 2012 Budget Totals $ 448,747 $ 152,542 $ 38,468 $ 288,270 $ - $ 7,000 $ - $ 935,027 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 x011 FTE FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Maint & Ops Superintendent Lead Maint Specialist Maint Specialist Parks Extra Labor Overtime Department Total 1 1 $ 89,784 1 1 69,144 5.5 4 240,336 35,020 2,295 7.5 6 $ 436,579 $ 31,364 25,079 79,456 1,425 $ 137,324 1 $ 92,568 $ 34,820 1 71,160 27,792 4 247,704 88,506 35,020 1,424 2,295 - 6 $ 448,747 $ 152,542 Professional Contract Professional services contracts in the Parks Maintenance division include security, equipment replacement and O &M charges, utilities, landscape maintenance, and memberships, among others. Account Number Purpose 2011 2012 000.15.576.800.41.02 Fort Dent restroom cleaning $ 7,000 $ 7,000 000.15.576.800.41.03 Contracted park security services 18,000 18,000 000.15.576.800.45.00 Portable toilet and equipment rentals 7,000 7,000 000.15.576.800.45.94 Equipment Replacement Fund 23,530 8,270 000.15.576.800.45.95 Equipment 0 & M 55,000 55,000 000.15.576.800.47.00 City Light, Puget Sound Energy, park irrigation 90,000 90,000 000.15.576.800.47.01 Sewer and stormwater 59,000 59,000 000.15.576.800.48.00 Parking lot cleaning, electrical repairs, park and trail repairs 19,000 19,000 000.15.576.800.48.01 Hazardous tree removal and trimming 3,000 3,000 000.15.576.800.48.02 Parking lot sweeping, trees maint., leaf removal, light repairs, restrm repairs 18,000 18,000 000.15.576.800.49.00 Memberships, professional development /training, uniform cleaning 4,000 4,000 Total Professional Services $ 303,530 $ 288,270 Performance Measures Parks & Recreation Parks Maintenance Services 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Developed park and building grounds (acres) 160 162 162 162 162 Full -time equivalent (FTE) staffing 7.5 7.5 7.5 6.0 6.0 Acres per FTE 22 22 22 27 27 Cost per acre, maintain services $ 6,000 $ 6,990 $ 6,990 $ 5,440 $ 5,440 Page 121 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 122 2011 -2012 Biennial Budget City of Tukwila, Washington Planning Commission/ Board of Architectural BUILDING DIVISION Community Development DCD DIRECTOR HEARING EXAMINER ADMINISTRATIVE SECRETARY I BUILDING OFFICIAL " CODE ENFORCEMENT OFFICERS (2) SENIOR PLANS EXAMINER i PLANS EXAMINER (.5) INSPECTORS (2.0) ELECTRICAL INSPECTOR (1.0) PERMIT CENTER PERMIT COORDINATOR ADMINISTRATIVE SUPPORT TECHNICIAN (3) PLANNING & COMMUNITY SERVICES DIVISION DEPUTY DCD DIRECTOR PLANNING SUPERVISOR i SENIOR PLANNERS (2) ASSISTANT PLANNERS (1.5) SENIOR PLANNERS (1.5) URBAN ENVIRONMENTALIST (0.5) CTR PROGRAM (Grant Funded) Page 123 2011 -2012 Biennial Budget City of Tukwila, Washington Program 2011 -2012 Biennial Budget Department of Community Development Admin, Planning, Code Enforcement, Permits, Building 2008 2009 2010 2011 2012 2010 -11 2011 -12 Actual Actual Budget Budget Budget % Chg % Chg Administration $ 440,254 $ 350,653 $ 351,517 $ 284,655 $ 298,605 - 19.02% 4.90% Planning 1,192,842 1,213,681 1,237,461 1,124,893 1,104,442 -9.10% -1.82% Code Enforcement 164,061 187,607 196,831 189,329 202,054 -3.81% 6.72% Permit Coordination 287,465 309,510 510,203 385,115 401,795 - 24.52% 4.33% Building 982,092 718,009 754,755 592,592 619,182 - 21.49% 4.49% Rental Housing - - - 54,725 57,501 0.00% 5.07% Total $ 3,066,714 $ 2,779,460 $ 3,050,767 $ 2,631,309 $ 2,683,579 - 13.75% 1.99% Page 124 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Community Development (08) - Admin FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: 558.100 FUND NUMBER : 000 POSITION: Director Description The Department of Community Development is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions of Building, Planning and Permit Coordination and provides reception and clerical support to the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee and Short Subdivision Committee, and coordinator of regional planning issues. 2011 Program Goals ♦ Work with Valley cities to develop all hazards recovery plan with assistance from FEMA consultants. 2012 Program Goals ♦ Develop effectiveness, efficiency and work load measurement to tie in with the permit tracking system . Page 125 2011 -2012 Biennial Budget City of Tukwila, Washington Community Development- Administration General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 223,164 $ 245,528 $ 249,395 $ 202,580 $ 208,655 - 18.77% 3.00% 20 Personnel Benefits 73,737 78,083 81,622 60,293 68,168 - 26.13% 13.06% 30 Supplies 3,257 3,003 3,000 10,282 10,282 242.73% 0.00% 40 Other Services & Charges 140,096 24,039 17,500 11,500 11,500 - 34.29% 0.00% EXPENDITURE TOTAL 440,254 350,653 351,517 284,655 298,605 - 19.02% 4.90% REVENUE General Fund 440,254 350,653 351,517 284,655 298,605 - 19.02% 4.90% REVENUE TOTAL $ 440,254 $ 350,653 $ 351,517 $ 284,655 $ 298,605 - 19.02% 4.90% Summary of Budget Changes Budget changes for the DCD Administration division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. Salaries have decreased due to the movement of the Administrative Assistant to the Permit Center. 10- Salaries 1 20-Benefits 1 30-Supplies 140 -Prof. Serv. 150- Intergov 60-Capital 1 00 -Other 1 Total 2010 Budget $ 249,395 $ 81,622 $ 3,000 1 $ 17,500 I $ 1 $ - $ 351,517 2011 Changes Decrease in Salaries due to 1.0 FTE reduction (45,815) Decrease in Extra Labor Budget (1,000) 220 Decrease in FICA (5,504) Increase in PERS 652 Decrease in Industrial Insurance (114) Decrease in Medical (3,351) Decrease in Employer contributions to Medical $ 208,655 (13,012) $ 10,282 $ 11,500 $ - $ - $ - $ 298,605 Distribute central supplies budget to depts 7,282 Decrease in hearing examiner services (5,000) Decrease in Travel (1,000) 2011 Budget Totals $ 202,580 $ 60,293 $ 10,282 $ 11,500 $ - $ - $ - $ 284,655 2012 Changes Increase in Salaries and Wages 6,075 Increase in FICA 220 Increase in PERS 4,525 Increase in Industrial Insurance 65 Increase in Medical 2,793 Increase in Employer contributions to Medical 272 2012 Budget Totals $ 208,655 $ 68,168 $ 10,282 $ 11,500 $ - $ - $ - $ 298,605 Page 126 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL DCD Director Administrative Secretary Admin Support Assistant Extra Labor Overtime Department Total 2010 FTE 1 1 1 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits 3 1 $ 131,541 $ 36,026 1 68,088 24,267 1 $ 135,624 $ 40,840 1 70,080 27,328 - 1,000 - - 1,000 - - 1,951 - - 1,951 - 2 $ 202,580 $ 60,293 2 $ 208,655 $ 68,168 Professional Contract Professional services contracts in the DCD Administration division include hearing examiner fees, repairs and maintenance, registrations, and training, among others. Account Number Purpose 2011 2012 000.08.558.100.41.00 Miscellaneous professional services including Hearing Examiner $ 6,000 $ 6,000 000.08.558.100.43.00 Meals, parking, mileage 500 500 000.08.558.100.48.00 Repairs and maintenance 3,000 3,000 000.08.558.100.49.00 Registration - annual training and seminars 1,100 1,100 000.08.558.100.49.00 Memberships - APA, WA City Planning Directors Assn, New Urban News, Intl Council of Shopping Ctrs and American Planning Assn 250 250 000.08.558.100.49.00 Misc. memberships and training 650 650 Total Professional Services $ 11,500 $ 11,500 Page 127 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: DCD (08) - Planning FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: 558.600/601/602/604 FUND NUMBER : 000 POSITION: Director Description The Planning and Community Services Division is responsible for processing applications for development under the Zoning Code, Subdivision Ordinance, Sign Code, SEPA Ordinance, Comprehensive Plan and Shoreline Master Program. The development process includes preparation of staff reports for the Planning Commission, Board of Architectural Review, and Hearings Examiner. Per the Growth Management Act, the Division manages the update of the Comprehensive Plan through the Planning Commission and City Council. This also involves coordination of issues through other agencies of the State, County and other cities. This division also manages the City's residential and commercial recycling program, and administers the community -wide Commute Trip Reduction (CTR) Program and the City's graphics services. 2009 -2010 Accomplishments ♦ Adopted Shoreline Master Program Update. ♦ Adopted new Sign Code. ♦ Began Comprehensive Plan Review (12/2014 Adoption Target). ♦ Adopted Sensitive Area Ordinance Updates. ♦ Adopted the Walk and Roll Plan. ♦ Implemented hourly billing for land use permits. 2011 Program Goals ♦ Tukwila Urban Center Plan. ♦ Update Manufacturing - Industrial Center Plan & Planned Action. ♦ Study the potential annexation for the area west of Orillia Road and NW of the MIC. ♦ Develop a GIS mapping browser available to the public. ♦ Outreach for the New Sign Code (Notification to owners of Non - conforming signs). ♦ Electric Vehicle Infrastructure Regulations - State Mandate. ♦ Update of the Comprehensive Plan. 2012 Program Goals ♦ Update Tree Ordinance. ♦ Update the Tukwila International Boulevard Plan. ♦ Develop a Transit Oriented Development Plan for the area around the Link Light Rail Station at Tukwila International Boulevard Station. ♦ Update of the Comprehensive Plan (12/2014 adoption target). Page 128 2011 -2012 Biennial Budget City of Tukwila, Washington Community Development- Planning General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 744,776 $ 783,623 $ 803,963 $ 738,400 $ 763,439 -8.15% 3.39% 20 Personnel Benefits 217,281 241,491 224,433 197,415 223,525 - 12.04% 13.23% 30 Supplies 9,905 16,808 17,500 15,500 15,500 - 11.43% 0.00% 40 Other Services & Charges 209,762 148,511 173,565 155,578 83,978 - 10.36 % - 46.02% 50 Intergovt. Services & Taxes 4,749 23,248 18,000 18,000 18,000 0.00% 0.00% 60 Capital Outlays 6,369 - - - - 0.00% 0.00% EXPENDITURE TOTAL 1,192,842 1,213,681 1,237,461 1,124,893 1,104,442 - 9.10% - 1.82% REVENUE General Fund 1,045,972 1,021,641 1,055,461 899,393 868,942 - 14.79% -3.39% Zoning /Subdivision Fees 70,290 42,740 75,000 120,000 130,000 60.00% 8.33% Commute Trip Reduction Grant 40,051 39,915 48,000 48,000 48,000 0.00% 0.00% King County Grant -WRR 12,004 66,841 40,000 37,000 37,000 -7.50% 0.00% Coordinated Prevention Grant 15,510 6,749 11,000 11,000 11,000 0.00% 0.00% SEPA Checklist Fees 7,180 14,200 8,000 8,000 8,000 0.00% 0.00% Miscellaneous Revenue 1,835 21,595 - 1,500 1,500 0.00% 0.00% REVENUE TOTAL $ 1,192,842 $ 1,213,681 $ 1,237,461 $ 1,124,893 $ 1,104,442 -9.10% - 1.82% Summary of Budget Changes Budget changes for the Planning division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. The Graphics Specialist position was eliminated. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40-Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 803,963 1 $ 224,433 1 $ 17,500 1 $ 173,565 1 $ 18,000 1 $ - $ - $ 1,237,461 2011 Changes Decrease in Salaries due to FTE reduction (57,313) Decrease in Extra Labor Budget (8,250) Decrease in FICA (8,770) Increase in PERS 7,007 Decrease in Industrial Insurance (344) Increase in Medical 8,463 Decrease in Employer contributions to Medical (33,374) Decrease in graphic supplies (2,000) Decrease in TUC Plan, Shoreline Master Program, and MIC Plan Update (8,087) Eliminate Shoreline Grant - Program Ended (17,500) Eliminate Shoreline Grant Consultant budget (2,500) Increase in Travel 3,000 Increase in ESRI maintenance, NW Maps and other maintenance 3,000 Increase in registration and training for Planning 500 Decrease in KC Recycling contract (2,500) Additional Reduction of KC Recycling contract - provided in house (18,000) Increase TOD professional services 26,600 Decrease professional service for Shoreline Master Plan (2,500) 2011 Budget Totals $ 738,400 $ 197,415 $ 15,500 $ 155,578 $ 18,000 $ - $ - $ 1,124,893 Page 129 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Increase in Salaries and Wages 25,039 Increase in FICA 1,909 Increase in PERS 16,452 Increase in Industrial insurance 249 Increase in Medical 4,836 Increase in Employer contributions to Medical 2,664 Decrease in TOD Professional Services (71,600) 2012 Budget Totals $ 763,439 $ 223,525 $ 15,500 $ 83,978 $ 18,000 $ - $ - $ 1,104,442 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Deputy DCD Director Planning Supervisor Senior Planner Assistant Planner Graphics Specialist Urban Environmentalist Extra Labor Overtime Dept. Total - Planning 1 1 3.5 2 1 0.5 1 $ 108,816 $ 33,926 1 102,288 34,204 3.625 325,074 80,122 1.5 119,980 37,254 0.5 44,592 9,479 11,750 51 1,000 9 7.625 $ 713,500 $ 195,036 1 $ 112,305 $ 38,203 1 105,312 37,941 3.625 334,656 91,595 1.5 127,604 42,138 0.5 45,912 10,907 11,750 55 1,000 7.625 $ 738,539 $ 220,839 PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Extra Labor -CTR Dept. Total -CTR Program 0.5 0.5 24,900 2,379 0.5 24,900 2,686 0.5 0.5 $ 24,900 $ 2,379 0.5 $ 24,900 $ 2,686 Total 9.5 8.125 $ 738,400 $ 197,415 8.125 $ 763,439 $ 223,525 Page 130 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Planning division include miscellaneous professional services, solid waste contracts, travel, and communications, among others. Account Number Purpose 2011 2012 000.08.558.600.41.00 000.08.558.600.41.00 000.08.558.600.42.00 000.08.558.600.42.00 000.08.558.600.42.00 000.08.558.600.43.00 000.08.558.600.48.00 000.08.558.600.49.00 000.08.558.600.49.00 Miscellaneous professional services: TUC Plan, SMP, MIC Plan Update Miscellaneous professional svcs: Comp Plan, Tree Ord, TIB, TOD at TIB Sta. Postage for public notices and citizen communication Newspaper notices for legal notices and annual garage sale Miscellaneous communication expense Parking, meals, mileage for seminars and training Annual maintenance for ESRI, NW Maps, copiers, other equipment & repairs Annual memberships, registrations, training Printing and miscellaneous services 9 24,413 - 2,500 1,000 1,000 5,000 8,000 3,750 3,750 $ - 24,413 2,500 1,000 1,000 5,000 8,000 3,750 3,750 113 Total Planning Professional Services $ 49,413 $ 49,413 Account Number Purpose 2011 2012 000.08.558.601.41.02 000.08.558.601.41.04 Business recycling Business Recycle Special Resident Collection Events $ 11,000 19,000 $ 11,000 19,000 Total Recycling Program Professional Services $ 30,000 $ 30,000 Account Number Purpose 2011 2012 000.08.558.602.41.07 000.08.558.602.43.07 000.08.558.602.49.07 Miscellaneous professional services Parking, meals, mileage Miscellaneous expenses $ 3,500 500 565 $ 3,500 500 565 Total Commute Trip Reduction Program Professional Services $ 4,565 $ 4,565 Account Number Purpose 2011 2012 000.08.558.604.41.00 Professional Services - Tukwila Urban Center $ 71,600 $ - Total Transit - Oriented Development Professional Services $ 71,600 $ - Total DCD Planning Professional Services $ 155,578 $ 83,978 Performance Measures Planning 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Land Use Permits 135 113 110 115 120 Sign Permits (Permanent and Temporary) 175 90 95 100 110 Page 131 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: DCD (08) - Code Enforcement FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: 558.603 FUND NUMBER : 000 POSITION: Director Description The Code Enforcement office works with citizens and property owners to resolve non - criminal violations of the Tukwila Municipal Code. 2009 -2010 Accomplishments ♦ Completed the abatement of hazardous conditions at Rainbow Trailer Haven. ♦ Completed amendments to noise ordinance. ♦ Completed adoption of rental housing inspection ordinance. ♦ Completed administrative procedures for rental housing ordinance. 2011 Program Goals ♦ Provide training for certification for property maintenance code inspector. ♦ Enforcement of Rental Housing Program. ♦ Develop an efficient way to enforce the vacant structure ordinance. 2012 Program Goals ♦ Update city ordinance dealing with commercial vehicle, vacant structure, and storage requirements. ♦ Enforcement of Rental Housing Inspection Program. Page 132 2011 -2012 Biennial Budget City of Tukwila, Washington Community Development -Code Enforcement General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 115,726 $ 133,350 $ 138,825 $ 137,430 $ 145,059 -1.00% 5.55% 20 Personnel Benefits 40,644 47,493 47,271 39,591 44,687 - 16.25% 12.87% 30 Supplies 2,247 1,630 3,000 3,000 3,000 0.00% 0.00% 40 Other Services & Charges 5,444 5,134 7,735 9,308 9,308 20.34% 0.00% EXPENDITURE TOTAL 164,061 187,607 196,831 189,329 202,054 - 3.81% 6.72% REVENUE General Fund 164,061 187,607 196,831 189,329 202,054 -3.81% 6.72% REVENUE TOTAL $ 164,061 $ 187,607 $ 196,831 $ 189,329 $ 202,054 - 3.81% 6.72% Summary of Budget Changes Budget changes for the Code Enforcement division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00-Other I Total 2010 Budget $ 138,825 $ 47,271 I $ 3,000 I $ 7,735 1 $ Is Is $ 196,831 2011 Changes Decrease in Salaries and Wages (1,395) Decrease in FICA (196) Increase in PERS 2,134 Decrease in Industrial Insurance (1,609) Decrease in Medical (290) Decrease in Employer contributions to Medical (7,719) Decrease in Profressional Services-consolidated hearing examiner fees in Administration Division $ 145,059 $ 44,687 $ 3,000 (3,000) $ - $ - $ - $ 202,054 Increase in Equipment Replacement 2,108 Increase in Equipment Rental 0 & M 2,465 2011 Budget Totals $ 137,430 $ 39,591 $ 3,000 $ 9,308 $ - $ - $ - $ 189,329 2012 Changes Increase in Salaries and Wages 7,629 Increase in FICA 584 Increase in PERS 3,396 Increase in Industrial Insurance 31 Increase in Medical 123 Increase in Employer contributions to Medical 962 2012 Budget Totals $ 145,059 $ 44,687 $ 3,000 $ 9,308 $ - $ - $ - $ 202,054 Page 133 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Code Enforcement Officer Admin Support Technician Extra Labor Overtime Department Total 2 1.8 $ 110,650 $ 35,319 1.8 $ 117,131 $ 39,835 0.5 0.5 25,780 4,117 0.5 26,928 4,852 - - 1,000 - 1,000 155 2.5 2.3 $ 137,430 $ 39,591 2.3 $ 145,059 $ 44,687 Professional Contract Professional services contracts in Code Enforcement include training, travel, memberships, equipment rental and O &M charges, and dump passes, among others. Account Number Purpose 2011 2012 000.08.558.603.43.00 Parking, meals, mileage for WALE conferences and misc. $ 1,000 $ 1,000 000.08.558.603.45.94 Equipment rental - replacement 2,108 2,108 000.08.558.603.45.95 Equipment rental - O &M 4,200 4,200 000.08.558.603.47.00 Dump passes @ avg cost of $27.00 each 1,000 1,000 000.08.558.063.49.00 Conferences, training, membership dues, misc. 1,000 1,000 Total Professional Services $ 9,308 $ 9,308 Performance Measures Code Enforcement 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Cases Opened 372 492 550 550 550 Cases Closed 380 412 450 450 450 Page 134 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: DCD (08) - Permit Coordination FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: 559.100 FUND NUMBER : 000 POSITION: Director Description The Permit Coordination Division is responsible for maintaining the Permit System and receiving and issuing permits using Permits Plus software. Monthly building activity reports are prepared and forwarded to King County for sales tax and property tax credits. Public information is maintained at the counter for applicants and citizenry. 2009 -2010 Accomplishments ♦ Developed a combination permit for single family residential construction. 2011 Program Goals ♦ Develop procedures for processing over the counter permits electronically. ♦ Provide all land use applications on line with PDF form capability. ♦ Review options for upgrading the Permit Processing Software. 2012 Program Goals ♦ Develop procedures for processing over the counter permits electronically. ♦ Provide all land use applications on line with PDF form capability. ♦ Review options for upgrading the Permit Processing Software. Page 135 2011 -2012 Biennial Budget City of Tukwila, Washington Community Development - Permit Coordination General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 164,979 $ 174,948 $ 180,082 $ 238,728 $ 246,442 32.57% 3.23% 20 Personnel Benefits 70,700 76,259 73,111 81,632 90,598 11.65% 10.98% 30 Supplies 4,064 2,749 3,000 3,000 3,000 0.00% 0.00% 40 Other Services & Charges 47,722 55,554 254,010 61,755 61,755 - 75.69% 0.00% EXPENDITURE TOTAL 287,465 309,510 510,203 385,115 401,795 - 24.52% 4.33% REVENUE General Fund (1,323,028) (296,031) (1,500,797) (44,885) (28,205) - 97.01% - 37.16% Building /Structures /Equip 837,319 312,533 1,180,000 193,000 193,000 - 83.64% 0.00% Electrical Permits 492,495 200,939 500,000 135,000 135,000 - 73.00% 0.00% Mechanical Permits 155,781 57,087 160,000 49,000 49,000 - 69.38% 0.00% Plumbing /Gas Permits 51,845 22,366 51,000 19,000 19,000 - 62.75% 0.00% Electrical Plan Review 73,053 12,616 120,000 34,000 34,000 - 71.67% 0.00% REVENUE TOTAL $ 287,465 $ 309,510 $ 510,203 $ 385,115 $ 401,795 - 24.52% 4.33% The expenditure and revenue summary above for permitting activities do not include salaries and benefits in other divisions such as the Planning and Building divisions. Summary of Budget Changes Budget changes for the Permit Coordination division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. Salaries increased due to the movement of the Admin Support Technician from Administration division. 10- Salaries 1 20-Benefits 1 30- Supplies 1 40-Prof. Serv. 1 50- Intergov 1 60-Capital 1 00-Other 1 Total 2010 Budget $ 180,082 $ 73,111 1 $ 3,000 1 $ 254,010 1 $ I $ I $ - $ 510,203 2011 Changes Increase in Salaries and Wages 58,646 Increase in FICA 4,486 Increase in PERS 7,053 Increase in Industrial Insurance 380 Increase in Medical 411 Decrease in Employer contributions to Medical (3,809) Decrease -one time funding for upgrade (Accella) (200,000) Increase in repair and maintenance 1,000 Increase in repair and maintenance 6,745 2011 Budget Totals $ 238,728 $ 81,632 $ 3,000 $ 61,755 $ - $ - $ - $ 385,115 Page 136 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Increase in Salaries and Wages 7,714 Increase in FICA 590 Increase in PERS 5,455 Increase in Industrial Insurance 113 Increase in Medical 201 Increase in Employer contributions to Medical 2,607 Decrease in microfilming services (2,325) Decrease in courier services (550) Decrease miscellaneous professional services (450) Decrease in travel expenses (1,000) Increase in Permits Plus maintenance and support 4,070 Increase in IVR maintenance and support 255 2012 Budget Totals $ 246,442 $ 90,598 $ 3,000 $ 61,755 $ - $ - $ - $ 401,795 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. .38 FTE from Rental Housing was moved to Permit Coordination. PERSONNEL Permit Coordinator Admin Support Technician Department Total 2010 FTE 1 2 3 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits 1 $ 83,664 $ 25,619 3 155,064 56,013 4 $ 238,728 $ 81,632 1 $ 86,162 $ 28,539 3 160,280 62,059 4 $ 246,442 $ 90,598 Page 137 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Permit Coordination division include microfilming, permitting system maintenance and licensing costs, and memberships, among others. Account Number Purpose 2011 2012 000.08.559.100.41.00 Microfilming $ 3,595 $ 1,270 000.08.559.100.41.00 Courier services 1,100 550 000.08.559.100.41.00 Miscellaneous services 1,000 550 000.08.559.100.43.00 Travel, hotel, meals for Permits Plus conference 1,500 500 000.08.559.100.48.00 Repair and maintenance services 500 500 000.08.559.100.48.00 Permits Plus maintenance and support 40,700 44,770 000.08.559.100.48.00 IVR maintenance and support 5,115 5,370 000.08.559.100.49.00 Memberships, certifications, registrations, conferences 1,500 1,500 000.08.559.100.49.08 PPI credit card fees 6,745 6,745 24 Total Professional Services $ 61,755 $ 61,755 Performance Measures Building and Permitting 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Number of Permits Issued: Building 523 264 223 245 245 Inspections Conducted 10,565 3,691 4,101 5,275 4,175 Mechanical 321 158 129 170 170 Plumbing /Gas Piping 313 145 128 140 140 Electrical Permits 1,573 819 767 795 795 Pre - Application Meetings 39 18 24 25 27 Page 138 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: DCD (08) - Building Division FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: 559.600 FUND NUMBER : 000 POSITION: Director Description The mission of the Building Division is to ensure building construction conforms to the statewide building code and companion codes and City ordinances. The focus of the division is the building permit process, plan review process, inspection process, and issuance of Certificates of Occupancy. 2009 -2010 Accomplishments ♦ Adopted the 2008 National Electrical Code and related WAC rules. ♦ Adopted the 2009 State Building Codes and consolidated the administrative provisions for Title 16 of the TMC including permit fee schedules. ♦ Provided code update training for all Building Division staff members related to the adoption of the 2009 State Building Code. 2011 Program Goals ♦ Implement electronic inspection reporting (web base) and install PDF software of the Building Codes. ♦ Develop inspection procedures for the implementation of the new flood zone ordinance in collaboration with Public Works. ♦ Implementation of the Rental Housing Inspection Program. ♦ Respond to inspection requests within 24 hours. • Initiate a performance audit of intake, plan review, and inspection processes. ♦ Adopt standard for Five over One Buildings. 2012 Program Goals • Implementation of the Rental Housing Inspection Program. ♦ Adopt new Mobile Home Park / RV Park Ordinance. ♦ Develop a modified cost /revenue allocation methodology for determining permit fees. ♦ Maintain a 24 hour response time to inspection requests. ♦ Develop inspection procedures for the implementation of the new Flood Zone Ordinance with Public Works. Page 139 2011 -2012 Biennial Budget City of Tukwila, Washington Community Development- Building General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 404,731 $ 436,114 $ 516,183 $ 409,047 $ 421,160 - 20.76% 2.96% 20 Personnel Benefits 149,616 159,232 201,374 125,530 140,006 - 37.66% 11.53% 30 Supplies 4,626 2,016 7,984 3,000 2,999 - 62.42% - 0.03% 40 Other Services & Charges 423,119 120,647 106,424 55,015 55,017 - 48.31% 0.00% 00 Other - - (77,210) - - - 100.00% 0.00% EXPENDITURE TOTAL 982,092 718,009 754,755 592,592 619,182 - 21.49% 4.49% REVENUE General Fund 256,418 387,002 (125,245) (77,408) (65,818) - 38.19% - 14.97% Plan Checking Fees 725,674 331,007 880,000 650,000 665,000 - 26.14% 2.31 % Structural Plan Review Fee - - - 20,000 20,000 0.00% 0.00% REVENUE TOTAL $ 982,092 $ 718,009 $ 754,755 $ 592,592 $ 619,182 - 21.49% 4.49% Summary of Budget Changes Budget changes for the Building division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. Salary reduction due to elimination of second electrical inspector position, reduction of Plans Examiner to .50 FTE and movement of .37 FTE Inspector to Rental Housing Inspection Program. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00-Other I Total 2010 Budget $ 516,183 $ 201,374 1 $ 7,984 1 $ 106,424 I $ $ - 1 $ (77,210) $ 754,755 2011 Changes Decrease in Salaries due to 1.50 FTE reduction and .37 FTE Inspector moving to Rental Housing Inspection Program (107,136) Decrease in FICA (8,515) Increase in PERS 767 Decrease in lndustrial Insurance (5,957) Decrease in Medical (1,420) Decrease in Employer contributions to Medical (60,719) Decrease in UPC WKB supplies (252) Eliminate contingency funding for supplies (786) Decrease publication costs (1,876) Decease in miscellaneous operating supplies (2,070) Decrease in Reid Middleton, Sound Inspection, and Investigative project peer review (23,500) Decrease in Travel (500) Increase in Equipment Replacement 12,465 Increase in Equipment Rental 0 & M 1,126 Decrease tuition expense (188) Eliminate miscellaneous expense funding (4,157) Decrease in registration fees (1,655) Decrease in building abatement (35,000) Reversal of prior year's budget reduction 77,210 2011 Budget Totals $ 409,047 $ 125,530 $ 3,000 $ 55,015 $ - $ - $ - $ 592,592 Page 140 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Purpose 2011 2012 000.08.559.600.41.00 Project Peer Reviews - Reid Middleton & Sound Inspections & Investigative $ 20,000 $ 20,000 000.08.559.600.43.00 Increase in Salaries and Wages 12,113 5,000 000.08.559.600.45.94 Equipment rental and replacements 12,465 12,467 000.08.559.600.45.95 Equipment rental O &M Increase in FICA 15,000 837 Miscellaneous repairs and maintenance 550 550 000.08.559.600.49.00 Membership dues, registrations, and tuition 2,000 Increase in PERS 9,211 $ 55,015 $ 55,017 Increase in Industrial Insurance 390 Increase in Medical 921 Increase in Employer contributions to Medical 3,117 Decrease in office & operating supplies (1) Increase in equipment replacement 2 2012 Budget Totals $ 421,160 $ 140,006 $ 2,999 $ 55,017 $ - $ - $ - $ 619,182 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Building Official Senior Electrical Inspector Senior Plans Examiner Combination Inspector Plans Examiner Overtime Department Total 1 1 $ 106,992 $ 29,412 1 1 77,112 24,826 1 1 73,848 25,151 3 1.63 117,454 34,779 1 0.5 31,920 11,362 1,721 7 5.13 $ 409,047 $ 125,530 1 $ 110,160 1 79,416 1 76,008 1.63 120,999 0.5 32,856 1,721 5.13 $ 421,160 $ 32,889 27,890 27,607 39,064 12,556 $ 140,006 Professional Contract Professional services contracts in the Building division include peer review costs, equipment replacement and O &M costs, memberships, registrations, and travel, among others. Account Number Purpose 2011 2012 000.08.559.600.41.00 Project Peer Reviews - Reid Middleton & Sound Inspections & Investigative $ 20,000 $ 20,000 000.08.559.600.43.00 Meals, parking for WABO meetings and for training 5,000 5,000 000.08.559.600.45.94 Equipment rental and replacements 12,465 12,467 000.08.559.600.45.95 Equipment rental O &M 15,000 15,000 000.08.559.600.48.00 Miscellaneous repairs and maintenance 550 550 000.08.559.600.49.00 Membership dues, registrations, and tuition 2,000 2,000 Total Professional Services $ 55,015 $ 55,017 Page 141 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: DCD (08) - Rental Housing FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: 559.200 FUND NUMBER : 000 POSITION: Director Description The rental housing inspection program is new in 2011 and consists of two components. First, an annual rental business license and second, all residential rental units must be inspected every five years. Any substandard conditions must be corrected before the unit is approved as a rental. 2011 Program Goals ♦ Begin implementation of the Rental Housing Inspection Program. 2012 Program Goals ♦ Continue to implement the Rental Housing Inspection Program. Page 142 2011 -2012 Biennial Budget City of Tukwila, Washington Community Development- Rental Housing General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages S - $ - $ - $ 40,624 $ 41,860 0.00% 3.04% 20 Personnel Benefits - - - 14,101 15,641 0.00% 10.92% EXPENDITURE TOTAL - - - 54,725 57,501 0.00% 5.07% REVENUE General Fund - - - (26,275) (23,499) 0.00% - 10.57% Rental Housing License - - - 42,750 42,750 0.00% 0.00% Rental Housing Inspection - - - 37,250 37,250 0.00% 0.00% Rental Housing OT Inspection 1,000 1,000 0.00% 0.00% REVENUE TOTAL $ - $ - $ - $ 54,725 $ 57,501 0.00% 5.07% Summary of Budget Changes As a new program, there were no budget changes for Rental Housing other than step increases and COLA increases for salaries, and health care cost changes. Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. .38 FTE Admin Support Technician was moved to Permit Coordination. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Combination Inspector Code Enforcement Officer Department Total - 0.37 - 0.20 - 0.57 $ 27,830 $ 9,299 12,794 4,802 $ 40,624 $ 14,101 0.37 $ 28,655 $ 10,322 0.20 13,205 5,319 0.57 $ 41,860 $ 15,641 Performance Measures Rental Housing 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Total number of inspections completed N/A N/A N/A 800 -1,200 800 -1,200 Page 143 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 144 2011 -2012 Biennial Budget City of Tukwila, Washington Court MUNICIPAL COURT JUDGE S COURT ADMINISTRATOR ADMINISTRATIVE/JUDICIAL LEAD ADMINISTRATIVE SUPPORT COORDINATOR PROBATION SERVICES BAILIFF ADMINISTRATIVE SUPPORT COORDINATOR _ r ADMINISTRATIVE ADMINISTRATIVE SUPPORT SUPPORT ASSISTANT (.5) TECHNICIANS (3) t J PROBATION OFFICER JAIL ALTERNATIVE SPECIALIST (.5) I Page 145 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Court (09) FUND: General RESPONSIBLE MANAGER: Kimberly Walden DIVISION: 512/523 FUND NUMBER : 000 POSITION: Judge Description The primary function of the Municipal Court —under the jurisdiction of the appointed Judge — is to provide a forum by which infractions and misdemeanor /gross misdemeanor criminal offenses may be resolved. The Court handles all ordinance /statutory violations, petitions for Domestic Violence /Anti- harassment Orders, and traffic infractions occurring within the Tukwila City limits. The objective is to make our City a better place to live through responsible and impartial administration of the laws designed to protect the public, while safeguarding the rights of individual citizens. 2009 -2010 Accomplishments ♦ Explored increased use of technology to enhance court services. ♦ Expanded participation in county -wide trial court coordination efforts. ♦ Continued joint meetings with Police Department, Prosecutor and Public Defender to enhance communications and improve court services. 2011 Program Goals ♦ Continue to focus on Court's Succession Plan to include National, State and Local training opportunities. ♦ Restructure Court schedule to allow for specialized calendars (Diversion, Interpreter, etc.). ♦ Continue to retool and expand the jail Alternative Program. ♦ Participate in pending Union contract issues as they relate to court specific needs. ♦ Explore increased use of technology to enhance court services. ♦ Expand participation in county -wide trial court coordination efforts. ♦ Continue joint meetings with Police Department, Prosecutor and Public Defender to enhance communications and improve court services. 2012 Program Goals ♦ Continue to focus on Court's Succession Plan to include National, State and Local training opportunities. ♦ Restructure Court schedule to allow for specialized calendars (Diversion, Interpreter, etc.). ♦ Continue to retool and expand the jail Alternative Program. ♦ Participate in pending Union contract issues as they relate to court specific needs. ♦ Explore increased use of technology to enhance court services. ♦ Expand participation in county -wide trial court coordination efforts. ♦ Continue joint meetings with Police Department, Prosecutor and Public Defender to enhance communications and improve court services. Page 146 2011 -2012 Biennial Budget City of Tukwila, Washington Court General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 588,863 $ 625,048 $ 630,819 $ 609,903 $ 627,068 - 3.32% 2.81% 20 Personnel Benefits 195,522 222,049 203,509 191,015 213,170 -6.14% 11.60% 30 Supplies 17,763 7,638 9,000 12,108 12,108 34.53% 0.00% 40 Other Services & Charges 328,281 326,397 341,715 140,503 141,503 - 58.88% 0.71% 60 Capital Outlays 6,322 - - 25,000 - 0.00% - 100.00% 00 Other - - (18,363) - - - 100.00% 0.00% EXPENDITURE TOTAL 1,136,751 1,181,132 1,166,680 978,529 993,849 - 16.13% 1.57% REVENUE General Fund 761,171 821,633 812,680 676,388 690,004 - 16.77% 2.01% Record Check Fee 68,093 75,953 50,000 70,000 72,000 40.00% 2.86% Traffic Infractions 146,696 134,207 127,000 126,800 132,304 - 0.16% 4.34% Civil Parking Infraction Penalty 19,195 18,506 24,000 13,500 13,905 - 43.75% 3.00% Other Crim Traffic Msdmnr Fine 33,403 25,047 23,000 18,000 18,540 - 21.74% 3.00% Public Defense Cost 12,836 17,325 5,000 15,000 15,450 200.00% 3.00% State Grant -AOC Interpreter 16,626 19,376 - 8,699 - 0.00% - 100.00% Miscellaneous Revenue 78,731 69,085 125,000 50,142 51,646 - 59.89% 3.00% REVENUE TOTAL $ 1,136,751 $ 1,181,132 $ 1,166,680 $ 978,529 $ 993,849 - 16.13% 1.57% Page 147 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Court include step increases and COLA increases for salaries, health care cost changes, implementation of program and service reductions for the 2011 -2012 biennial budget, and movement of public defender costs to the Mayor's Office, among others. 10- Salaries 1 20-Benefits 1 30-Supplies I 40 -Prof. Serv. 1 50-Intergov I 60- Capital 1 00-Other J Total 2010 Budget $ 630,819 $ 203,509 1 $ 9,000 1 $ 341,715 f $ 1 $ - $ (18,363) $ 1,166,680 2011 Changes Decrease in Salaries and Wages (20,916) Decrease in FICA (2,720) Increase in PERS /PSERS 11,940 Increase in Industrial Insurance 745 Decrease in Medical (1,415) Decrease in Employer contributions to Medical (21,044) Distribute central supplies budget to depts 1,908 1,000 Increase in Office & Operating Supplies 1,200 (25,000) Decrease public defender costs $ 627,068 $ 213,170 $ 12,108 (25,000) $ - $ - $ - $ 993,849 Move public defender budget to Mayor's Office (163,000) Decrease in Travel (1,600) Decrease in Operating Rentals & Leases (5,000) Decrease in Repairs & Maintenance (700) Decrease in Misc Professional Services (1,650) Decrease court security (5,000) Increase in Memberships, Dues 175 Increase Training costs 563 Technology enhancement for SCORE compliance 25,000 Reversal of prior year's budget reduction 18,363 2011 Budget Totals $ 609,903 $ 191,015 $ 12,108 $ 140,503 $ - $ 25,000 $ - $ 978,529 2012 Changes Increase in Salaries and Wages 17,165 Increase in FICA 1,312 Increase in PERS 14,547 Increase in Industrial Insurance 325 Increase in Medical 430 Increase in Employer contributions to Medical 5,541 Increase in printing 1,000 Remove funding -only for 2011 (25,000) 2012 Budget Totals $ 627,068 $ 213,170 $ 12,108 $ 141,503 $ - $ - $ - $ 993,849 Page 148 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Municipal Court Judge Court Administrator Admin Support Coordinator Bailiff Court Admin Support Technician Admin Support Assistant Overtime Dept. Total -Court Admin 0.56 0.56 $ 78,390 $ 18,082 0.75 0.75 65,214 22,040 1 1 60,720 18,884 1 1 59,712 15,561 4 3 156,451 59,649 0.50 0.50 22,408 3,778 4,016 7.81 6.81 $ 446,911 $ 137,994 0.56 $ 78,390 $ 20,067 0.75 67,140 24,465 1 62,795 21,072 1 61,488 17,488 3 162,087 65,997 0.50 24,230 4,571 4,016 6.81 $ 460,146 $ 153,660 PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Municipal Court Judge Court Administrator Probation Officer Admin Support Specialist Extra Labor Overtime Dept. Total- Probation & Parole 0.19 0.19 $ 26,130 $ 6,027 0.25 0.25 21,738 7,346 1 1 83,664 35,054 0.50 0.50 27,960 4,594 2,500 1,000 1.94 1.94 $ 162,992 $ 53,021 0.19 $ 26,130 $ 6,689 0.25 22,380 8,155 1 86,136 39,331 0.50 28,776 5,335 2,500 1,000 1.94 $ 166,922 $ 59,510 Total 9.75 8.75 $ 609,903 $ 191,015 8.75 $ 627,068 $ 213,170 Page 149 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts for Court include security, interpreters, printing, and training, among others. Account Number Purpose 2011 2012 000.09.512.500.41.01 Pro Tem Judges $ 12,000 $ 12,000 000.09.512.500.41.03 Interpreters 52,000 52,000 000.09.512.500.42.00 Postage, delivery service, shipping, and KC I -Net Charges 5,300 5,300 000.09.512.500.43.00 Meals, parking, training -St Court Conf, Regional Trng, Team Trng /Retreat 3,500 3,500 000.09.512.500.48.00 Annual maintenance costs of JIS System printer, in -court Fax, misc. equip. 1,800 1,800 000.09.512.500.49.00 Annual memberships, DMCJA, DMCMA, NACM 1,670 1,670 000.09.512.500.49.00 New employee /Bailiff trng, regional trng 750 750 000.09.512.500.49.00 Registration - annual training through DMCMA, MDCJA, Line Staff Conf. 3,580 3,580 000.09.512.500.49.01 Misc. expense for printing, increase due to SCORE 5,000 4,000 000.09.512.500.49.04 Witness & Juror fees 7,000 7,000 Total Court Administration Professional Services $ 92,600 $ 91,600 Account Number Purpose 2011 2012 000.09.523.300.41.01 Pro Tem Judges - Review Calendar Probation Cases $ 1,000 $ 1,000 000.09.523.300.41.03 Interpreters for probation appts, Public Defender screening, Jail Alt. Prog. 1,000 1,000 000.09.523.300.41.04 Court Security 40,000 42,000 000.09.523.300.42.00 Postage, fax, and on -line usage 250 250 000.09.523.300.43.00 Meals, parking, training for Probation Dept. 2,715 2,715 000.09.523.300.48.00 Annual maintenance costs for equipment in Probation Office 500 500 000.09.523.300.49.00 Registration for conferences and regional training 250 250 000.09.523.300.49.01 Annual memberships 500 500 000.09.523.300.49.02 Training 1,688 1,688 Total Probation and Parole Professional Services $ 47,903 $ 49,903 Total Court Professional Services $ 140,503 $ 141,503 Performance Measures Municipal Court 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Charges filed 5,213 5,661 6,000 5,250 5,250 Criminal hearings held 12,640 10,527 12,000 11,500 11,500 Traffic hearings held 2,828 2,832 3,800 3,500 3,500 City revenues collected $ 382,447 $ 365,346 $ 335,000 $ 330,000 $ 330,000 Page 150 2011 -2012 Biennial Budget City of Tukwila, Washington Police Services Police Chief Administrative Secretary Community Oriented Policing r Assistant Chief (Investigations) � r Records Manager Records dlnce Supervisor Technician r Records Clerk (7) Commander l (Investigations) CPR Sergeant TAC ` I � Det. (2) VNET (1) COP (1) SRO (1) "Accred. (1)N Training (1) Training Pipelines (3) MCU Sergeant Records Clerk DV Advocate Detective (8) Assistant Chief (Patrol) Crime Analyst l Commander (Patrol) Sergeant s (Focus Team), Police Sergeant, (Traffic) Police r Transport Svc. Officer � r Commander (Patrol) Sergeant Patrol Sergeant Patrol r-� Sergeant Patrol Page 151 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 -2012 Biennial Budget Police Department Admin, Patrol, Special Services, Major Crimes, Crime Prevention 2008 2009 2010 2011 2012 2010 -11 2011 -12 Program Actual Actual Budget Budget Budget % Chg % Chg Administration $ 1,149,068 $ 1,291,198 $ 1,255,199 $ 1,409,195 $ 1,430,892 12.27% 1.54% Patrol 6,453,256 6,733,116 7,254,074 7,808,614 7,426,464 7.64% -4.89% Special Services 1,399,852 1,393,690 1,498,016 1,511,048 1,566,622 0.87% 3.68% Investigations 1,446,183 1,404,794 1,639,475 1,408,046 1,432,274 - 14.12% 1.72% Gambling Enforcement 688,148 715,762 895,722 642,663 653,447 - 28.25% 1.68% Crime Prevention 555,961 616,724 711,074 773,742 822,165 8.81 % 6.26% Training 239,926 225,991 237,057 237,080 241,151 0.01% 1.72% Traffic 606,612 594,187 534,711 477,307 489,695 - 10.74% 2.60% Total $ 12,539,006 $ 12,975,462 $ 14,025,328 $ 14,267,695 $ 14,062,710 1.73% -1.44% Page 152 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Admin FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.100 FUND NUMBER: 000 POSITION: Chief of Police Description The management functions of the Police Department are included in this program. Those functions include fiscal, personnel, planning, research/ development, inter- and intra- department operations and intergovernmental coordination. 2009 -2010 Accomplishments ♦ Continued to assess current and future department staffing and facility needs that support delivery of law enforcement excellence to the community. ♦ Recognized excellent performance. ♦ Worked with and strengthened regional partnerships. 2011 Program Goals ♦ Assess current and future department staffing and facility needs that support delivery of law enforcement excellence to the community. ♦ Recognize excellent performance. ♦ Resolve community problems through partnerships and problem solving. ♦ Work with and strengthen regional partnerships. 2012 Program Goals ♦ Assess current and future department staffing and facility needs that support delivery of law enforcement excellence to the community. ♦ Recognize excellent performance. ♦ Resolve community problems through partnerships and problem solving. ♦ Work with and strengthen regional partnerships. Page 153 2011 -2012 Biennial Budget City of Tukwila, Washington Police - Administration General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 640,448 $ 735,764 $ 754,343 $ 757,199 $ 781,055 0.38% 3.15% 20 Personnel Benefits 213,130 258,156 261,514 231,567 244,411 - 11.45% 5.55% 30 Supplies 9,920 9,065 9,000 25,048 25,048 178.31% 0.00% 40 Other Services & Charges 274,390 271,742 357,357 359,481 359,478 0.59% 0.00% 50 Intergovt. Services & Taxes 11,180 16,471 20,900 20,900 20,900 0.00% 0.00% 60 Capital Outlays - - - 15,000 - 0.00% - 100.00% 00 Other - - (147,915) - - - 100.00% 0.00% EXPENDITURE TOTAL 1,149,068 1,291,198 1,255,199 1,409,195 1,430,892 12.27% 1.54% REVENUE General Fund 1,149,068 1,291,198 1,255,199 1,409,195 1,430,892 12.27% 1.54% REVENUE TOTAL $ 1,149,068 $ 1,291,198 $ 1,255,199 $ 1,409,195 $ 1,430,892 12.27% 1.54% Summary of Budget Changes Budget changes for the Police Administration division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40-Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 754,343 1 $ 261,514 1 $ 9,000 1 $ 357,357 1 $ 20,900 1 $ - $ (147,915)1 $ 1,255,199 2011 Changes Increase in Salaries from COLA and step increases 2,856 Decrease in FICA (3,811) Increase in LEOFF 2,461 Decrease in PERS (1,251) Increase in Industrial Insurance 2,496 Decrease in Medical (19,190) Decrease in Employer contributions to Medical (10,652) Distribute central supplies budget to depts 16,048 (3) Increase in Professional Services -COPS Grant 16,000 (15,000) Increase in Equipment Replacement Funding $ 781,055 $ 244,411 $ 25,048 4,346 $ 20,900 $ - $ - $ 1,430,892 Decrease in Equipment Rental O &M (8,222) Remove funding for Police Statistical Software (10,000) Budget for crime analytical software 15,000 Reversal of prior year's budget reduction 147,915 2011 Budget Totals $ 757,199 $ 231,567 $ 25,048 $ 359,481 $ 20,900 $ 15,000 $ - $ 1,409,195 2012 Changes Increase in Salaries from COLA and step increases 23,856 Increase in FICA 1,140 Increase in LEOFF 1,068 Increase in PERS 1,532 Increase in Industrial Insurance 1,045 Increase in Medical 851 Increase in Employer contributions to Medical 7,208 Decrease in Equipment Rental & Replacement (3) Remove funding for analytical software -2011 only (15,000) 2012 Budget Totals $ 781,055 $ 244,411 $ 25,048 $ 359,478 $ 20,900 $ - $ - $ 1,430,892 Page 154 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Police Chief Assistant Police Chief Police Commander Admin Secretary Overtime Department Total 1 1 $ 136,248 $ 34,334 2 2 238,992 65,568 3 3 316,968 103,421 1 1 61,844 28,244 3,147 7 7 $ 757,199 $ 231,567 1 $ 140,280 $ 35,877 2 246,048 68,518 3 326,256 108,759 1 65,324 31,257 3,147 7 $ 781,055 $ 244,411 Professional Contract Professional services contracts in the Police Administration division include insurance costs, repairs and maintenance, equipment replacement and O &M costs, and communications, among others. Account Number Purpose 2011 2012 000.10.521.100.41.00 Counseling, infectious disease training, pre - employment testing S 8,525 $ 8,525 000.10.521.100.41.00 COPS Grant - supplies 16,000 16,000 000.10.521.100.42.00 Communication supplies and services 14,740 14,740 000.10.521.100.43.00 Travel expenses for prof. mtgs & conferences: meals, parking, mileage 1,700 1,700 000.10.521.100.44.00 Advertising expenses 400 400 000.10.521.100.45.00 Rentals and lease fees 4,500 4,500 000.10.521.100.45.94 Equipment replacement 4,346 4,343 000.10.521.100.45.95 Equipment 0 & M 23,000 23,000 000.10.521.100.46.00 Insurance allocation to WCIA 225,000 225,000 000.10.521.100.48.00 Radio repairs and maintenance 7,740 7,740 000.10.521.100.48.01 Repairs and maintenance for 800 Mhz system assessment 51,000 51,000 000.10.521.100.49.00 Memberships and book /report /magazine subscriptions 2,530 2,530 Total Professional Services S 359,481 $ 359,478 Performance Measures Police Administration 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Goals & objective development 1 1 1 1 1 Publish Annual Report 1 1 1 1 1 Page 155 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Patrol FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.220 FUND NUMBER: 000 POSITION: Chief of Police Description Patrol division officers respond first to all emergency and non - emergency police calls, they investigate misdemeanor and felony crimes, gather evidence and make arrests, mediate disputes, assist motorists, identify and correct hazardous conditions, keep the peace in our community, maintain a patrol presence to prevent crime, identify and resolve community crime problems, and educate the public on the law and crime prevention measures. Operations division also includes K -9 teams and Police Explorers. 2009 -2010 Accomplishments ♦ Enhanced police visibility in our neighborhoods. ♦ Reviewed our Field Training Program for new Officers. ♦ Inspected and enhanced, where needed, equipment for field operation. 2011 Program Goals ♦ Evaluate ongoing response capabilities and adjust as needed. ♦ Establish the COP Business Team. ♦ Focus available resources on identified issues. 2012 Program Goals ♦ Evaluate ongoing response capabilities and adjust as needed. ♦ Establish the COP Business Team. ♦ Focus available resources on identified issues. Page 156 2011 -2012 Biennial Budget City of Tukwila, Washington Police - Patrol General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 3,203,436 $ 3,399,944 $ 3,847,189 $ 3,697,599 $ 3,837,793 -3.89% 3.79% 20 Personnel Benefits 1,337,279 1,443,912 1,546,812 1,358,493 1,421,050 - 12.17% 4.60% 30 Supplies 49,349 55,945 84,984 68,405 45,180 - 19.51% - 33.95% 40 Other Services & Charges 606,357 600,790 607,268 686,117 812,441 12.98% 18.41% 50 Intergovt. Services & Taxes 1,237,579 1,232,525 1,158,000 1,998,000 1,310,000 72.54% - 34.43% 60 Capital Outlays 19,256 - 9,821 - - - 100.00% 0.00% EXPENDITURE TOTAL 6,453,256 6,733,116 7,254,074 7,808,614 7,426,464 7.64% 4.89% REVENUE General Fund 6,453,256 6,733,116 7,254,074 7,492,970 7,082,298 3.29% -5.48% DOJ -COPS Hiring Recovery - - - 315,644 344,166 0.00% 9.04% REVENUE TOTAL $ 6,453,256 $ 6,733,116 $ 7,254,074 $ 7,808,614 $ 7,426,464 7.64% -4.89% Summary of Budget Changes Budget changes for the Patrol division include step increases and COLA increases for salaries, health care cost changes, a one -year increase of $700,000 in 2011 for incarceration services, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 140- Prof.Serv.I 50- Intergov 1 60-Capital 1 00 -Other 1 Total 2010 Budget $ 3,847,189 $ 1,546,812 I $ 84,984 I $ 607,268 $ 1,158,000 $ 9,821 I $ - $ 7,254,074 2011 Changes Decrease in Salaries from COLA and step increases (149,590) Decrease in FICA (43,821) Decrease in LEOFF (27,724) Increase in PERS 2,582 Increase in Industrial Insurance 18,909 Increase in Medical 9,614 Decrease in Employer contributions to Medical (147,879) Increase in Supplies -COPS Grant 3,675 Increase in Uniform Supplies -COPS Grant 16,500 Decrease in Office and Operating Supplies (31,254) Increase in Equipment -COPS Grant 7,500 Decrease in Equipment budget (13,000) Decrease in Professional Services (24,000) Increase in Communication 1,000 Increase in Equipment Replacement 215,033 Decrease in Equipment Rental O &M (108,838) Decrease in Repairs & Maintenance (4,346) Increase in Intergovernmental Services 780,000 Increase in Animal Control 60,000 Eliminate funding for defibrillators purchased in prior year (9,821) 2011 Budget Totals $ 3,697,599 $ 1,358,493 $ 68,405 $ 686,117 $ 1,998,000 $ - $ - $ 7,808,614 Page 157 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Increase in Salaries from COLA and step increases 140,194 Increase in FICA 10,629 Increase in LEOFF 7,160 Increase in PERS 1,971 Increase in Industrial Insurance 7,168 Increase in Medical 1,435 Increase in Employer contributions to Medical 34,194 Increase in Supplies -COPS Grant 175 Decrease in Office and Operating Supplies (16,500) Increase Tools Budget -COPS Grant 600 Decrease in Equipment (7,500) Increase in Communication 100 Increase in Equipment Replacement 125,474 Increase in Repairs & Maintenance 1,750 Decrease in dues and registrations (1,000) Decrease in Intergovernmental Services -2011 only (700,000) Increase in Animal Control 12,000 2012 Budget Totals $ 3,837,793 $ 1,421,050 $ 45,180 $ 812,441 $ 1,310,000 $ - $ - $ 7,426,464 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost contract agreements. Salaries below include a Sergeant and two Police Officers of living adjustment per funded by COPS Grant. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Master Police Sergeant Police Sergeant Master Police Officer Police Officer Service Transport Officer Overtime Retiree Medical Department Total 2 2 $ 184,410 $ 64,321 2 3 267,833 10 10 849,576 22 24 1,829,516 1 1 60,240 506,024 80,616 291,312 610,544 22,825 9,082 279,793 37 40 $ 3,697,599 $ 1,358,493 2 $ 191,694 $ 67,839 3 279,959 85,149 10 874,080 306,086 24 1,922,242 647,191 1 62,544 25,349 507,274 9,643 279,793 40 $ 3,837,793 $ 1,421,050 Page 158 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Patrol division include equipment replacement and O &M costs, communications, equipment, uniform cleaning, and memberships, among others. Account Number Purpose 2011 2012 000.10.521.220.41.00 (2) K -9 dogs vet bills and professional grooming $ 4,000 $ 4,000 000.10.521.220.42.00 Cellular phone usage, pager usage, language line services and COPS grant 31,900 32,000 000.10.521.220.43.03 Travel expenses: transportation, meals, lodging for Police Explorers 600 600 000.10.521.220.45.94 Equipment replacement 215,033 340,507 000.10.521.220.45.95 Equipment 0 & M 365,000 365,000 000.10.521.220.46.03 Medical insurance coverage for Police Explorers 80 80 000.10.521.220.48.00 Quartermaster COPS grant 1,000 2,750 000.10.521.220.48.00 SRT equipment, uniforms, cell phone repairs, vest replacement, etc. 56,654 56,654 000.10.521.220.48.01 Uniform cleaning for Patrol Division 7,500 7,500 000.10.521.220.49.00 Memberships and registrations 2,000 2,000 000.10.521.220.49.00 Training - COPS grant 1,000 - 000.10.521.220.49.03 BSA Charter, Explorer Academy Reg. And annual recruitment open house 1,350 1,350 Total Professional Services $ 686,117 $ 812,441 Performance Measures Police Patrol 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Calls for service 31,148 30,132 30,640 30,640 30,640 Case reports generated 8,286 8,525 8,555 8,555 8,556 Response time in minutes (emergency): Priority 1 2.90 2.87 2.88 2.88 2.88 Priority 2 7.50 7.05 7.27 7.27 7.27 Response time in minutes (non- emergency) 13.20 13.78 13.49 13.49 13.49 Adult arrests 2,403 2,480 2,441 2,441 2,442 Juvenile arrests 240 243 241 241 242 Page 159 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Special Services FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.230 FUND NUMBER: 000 POSITION: Chief of Police Description Process all department criminal and incident reports while complying with laws regarding privacy and security. Respond to public disclosure requests and serve as department receptionists. Maintain and store all criminal history records information. 2009 -2010 Accomplishments ♦ Planned and prepared for the relocation of department evidence to a new storage facility. ♦ Destroyed all records maintained by the Records Division that exceed or meet minimum general retention schedule requirements. 2011 Program Goals ♦ Plan and prepare for the relocation of department evidence to a new storage facility. ♦ Destroy all records maintained by the Records Division that exceed or meet minimum general retention schedule requirements. ♦ Prepare firearms and narcotics held in evidence for destruction. ♦ Prepare and submit items of evidence for auction, as appropriate. ♦ Prepare for and implement a new Records Management System as funding allows. 2012 Program Goals ♦ Plan and prepare for the relocation of department evidence to a new storage facility. ♦ Destroy all records maintained by the Records Division that exceed or meet minimum general retention schedule requirements. ♦ Prepare firearms and narcotics held in evidence for destruction. ♦ Prepare and submit items of evidence for auction, as appropriate. ♦ Prepare for and implement a new Records Management System as funding allows. Page 160 2011 -2012 Biennial Budget City of Tukwila, Washington Police- Special Services General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 584,466 $ 595,177 $ 661,272 $ 677,630 $ 704,442 2.47% 3.96% 20 Personnel Benefits 200,302 195,623 214,866 211,540 236,647 -1.55% 11.87% 30 Supplies 19,768 13,703 33,900 33,900 34,900 0.00% 2.95% 40 Other Services & Charges 33,451 33,044 56,978 56,978 56,978 0.00% 0.00% 50 Intergovt. Services & Taxes 561,865 556,143 531,000 531,000 533,655 0.00% 0.50% EXPENDITURE TOTAL 1,399,852 1,393,690 1,498,016 1,511,048 1,566,622 0.87% 3.68% REVENUE General Fund 1,399,852 1,393,690 1,498,016 1,511,048 1,566,622 0.87% 3.68% REVENUE TOTAL $ 1,399,852 $ 1,393,690 $ 1,498,016 $ 1,511,048 $ 1,566,622 0.87% 3.68% Summary of Budget Changes Budget changes for the Special Services division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 140- Prof.Serv.I 50- Intergov 160- Capital) 00 -Other I Total 2010 Budget $ 661,272 1 $ 214,866 1 $ 33,900 1 $ 56,978 $ 531,000 1 $ $ 1,498,016 2011 Changes Increase in Salaries and Wages 16,358 Decrease in FICA (1,838) Increase in PERS 9,626 Increase in Industrial Insurance 827 Decrease in Medical (1,017) Decrease in Employer contributions to Medical (10,924) 2011 Budget Totals $ 677,630 $ 211,540 $ 33,900 $ 56,978 $ 531,000 $ - $ - $ 1,511,048 2012 Changes Increase in Salaries from COLA and step increases 26,812 Increase in FICA 2,051 Increase in PERS 15,175 Increase in lndustrial lnsurance 361 Increase in Medical 1,642 Increase in Employer contributions to Medical 5,878 Increase in Training Supplies -COPS Grant 1,000 Increase in Intergovernmental Dispatch Services 2,655 2012 Budget Totals $ 704,442 $ 236,647 $ 34,900 $ 56,978 $ 533,655 $ - $ - $ 1,566,622 Page 161 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Police Records Manager Police Records Supervisor Police Information Analyst Police Records Clerk Evidence Technician Extra Labor Overtime Department Total 1 1 $ 86,952 $ 19,720 1 1 68,256 23,454 1 1 71,592 17,241 7 7 353,318 134,693 1 1 62,088 16,432 1,000 34,424 11 11 $ 677,630 $ 211,540 1 $ 89,676 $ 22,393 1 70,440 26,021 1 73,656 19,452 7 371,358 150,115 1 63,888 18,666 1,000 34,424 11 $ 704,442 $ 236,647 Professional Contract Professional services contracts in the Special Services division include communications, equipment rental, repairs and maintenance, and records maintenance, among others. Account Number Purpose 2011 2012 000.10.521.230.41.00 Records destruction, evidence disposition, and translators $ 5,000 $ 5,000 000.10.521.230.42.00 Communications services and equipment 10,431 10,431 000.10.521.230.42.01 Pagers and cell phones for Evidence Technician 860 860 000.10.521.230.45.00 ACCESS terminal, Cole directory and copy machine lease 17,187 17,187 000.10.521.230.48.00 Repairs and maint. such as safe & lock, Justice maint., evidence barcoding 22,000 22,000 000.10.521.230.49.00 Misc. costs for maintaining records and evidence 1,500 1,500 2,027 Total Professional Services $ 56,978 $ 56,978 Performance Measures Police Records/Evidence 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Concealed pistol licenses 104 109 106 106 107 Field interview cards entered 724 628 676 676 676 Records requests processed 4,781 4,608 4,694 4,694 4,695 Prisoners logged /monitored 2,196 1,859 2,027 2,027 2,028 Page 162 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Investigations FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.210 FUND NUMBER: 000 POSITION: Chief of Police Description Conduct all follow -up investigation associated with major crimes to include crimes against persons, crimes against property, fraud, and white - collar offenses. 2009 -2010 Accomplishments ♦ Reviewed and assessed equipment needs for major field investigations. ♦ Evaluated and adjusted investigative priorities. ♦ Conducted quarterly reviews in order to assess effectiveness and direction of the Unit. 2011 Program Goals ♦ Evaluate and adjust investigative priorities. ♦ Conduct quarterly reviews in order to assess effectiveness and direction of the Unit. 2012 Program Goals ♦ Evaluate and adjust investigative priorities. ♦ Conduct quarterly reviews in order to assess effectiveness and direction of the Unit. Page 163 2011 -2012 Biennial Budget City of Tukwila, Washington Police - Investigations General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages S 995,682 $ 966,385 $ 1,163,821 $ 1,016,202 $ 1,035,745 - 12.68% 1.92% 20 Personnel Benefits 343,740 354,836 409,237 295,302 313,560 - 27.84% 6.18% 30 Supplies 3,272 1,932 7,200 7,200 7,200 0.00% 0.00% 40 Other Services & Charges 103,489 81,641 59,217 89,342 75,769 50.87% - 15.19% EXPENDITURE TOTAL 1,446,183 1,404,794 1,639,475 1,408,046 1,432,274 - 14.12% 1.72% REVENUE General Fund 1,423,095 1,377,056 1,639,475 1,380,759 1,404,168 - 15.78% 1.70% VNET Grant -Byrne Program 23,088 27,738 - 27,287 28,106 0.00% 3.00% REVENUE TOTAL $ 1,446,183 $ 1,404,794 $ 1,639,475 $ 1,408,046 $ 1,432,274 - 14.12% 1.72% Summary of Budget Changes Budget changes for the Investigation division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 140- Prof.Serv.I 50- Intergov 1 60- Capital 00 -Other I Total 2010 Budget $ 1,163,821 I $ 409,237 1 $ 7,200 I $ 59,217 1 $ Is $ 1,639,475 2011 Changes Decrease in Salaries and Wages (147,619) Decrease in FICA (17,227) Decrease in LEOFF (8,906) Decrease in PERS (685) Increase in Industrial Insurance 3,489 Decrease in Medical (1,326) Decrease in Employer contributions to Medical (89,280) Increase in Equipment Replacement 26,292 Increase in Equipment Rental 0 & M $ 1,035,745 $ 313,560 $ 7,200 3,833 $ - $ - $ - $ 1,432,274 2011 Budget Totals $ 1,016,202 $ 295,302 $ 7,200 $ 89,342 $ - $ - $ - $ 1,408,046 2012 Changes Increase in Salaries and Wages 19,543 Increase in FICA 2,260 Increase in LEOFF 1,369 Increase in PERS 2,645 Increase in Industrial Insurance 1,593 Increase in Medical 1,283 Increase in Employer contributions to Medical 9,108 Decrease in Equipment Replacement (13,573) 2012 Budget Totals $ 1,035,745 $ 313,560 $ 7,200 $ 75,769 $ - $ - $ - $ 1,432,274 Page 164 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Police Sergeant Master Police Officer Police Officer Domestic Violence Advocate Police Records Clerk Overtime Department Total 1 1 $ 95,232 $ 26,687 9 7 575,626 194,000 1 1 82,608 30,838 1 1 62,544 22,505 1 1 54,624 21,272 145,568 13 11 $ 1,016,202 $ 295,302 1 $ 97,944 $ 27,968 7 596,649 204,834 1 84,984 32,415 1 64,416 24,896 1 56,184 23,447 135,568 11 $ 1,035,745 $ 313,560 Professional Contract Professional services contracts in the Investigation division include equipment replacement and O &M fees, and records maintenance, among others. Account Number Purpose 2011 2012 000.10.521.210.41.00 Polygraph, translation and transcription services $ 1,650 $ 1,650 000.10.521.210.42.00 Communication supplies and services 1,400 1,400 000.10.521.210.43.00 Parking fees 1,000 1,000 000.10.521.210.45.00 Vehicle rentals and leases 7,200 7,200 000.10.521.210.45.94 Equipment replacement 26,292 12,719 000.10.521.210.45.95 Equipment 0 & M 42,000 42,000 000.10.521.210.48.00 Shredder & copy machine maintenance and investigation impounds 8,300 8,300 000.10.521.210.49.00 Unanticipated misc. investigation and DV expenses 1,500 1,500 Total Professional Services 5 89,342 $ 75,769 Performance Measures Police Investigation (Major Crimes) 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Average UCR clearance (Part 1) 15% 11% 13% 13% 13% Case assigned (MC) 542 439 490 490 490 Average detective caseload: Persons crimes 64 49 66 66 66 Property crimes 77 60 84 84 84 Page 165 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Gambling Enforcement FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.250 FUND NUMBER: 000 POSITION: Chief of Police Description This unit, internally referred to as Tukwila Anti -Crime Team (TAC Team), provides specific criminal emphasis operations, which include narcotics, gambling, and vice - related activities. Also included are all gambling licensee audits and adult entertainment license background applications. 2009 -2010 Accomplishments ♦ Reduced the impact of crimes related to drugs, vice and gangs through proactive enforcement. 2011 Program Goals ♦ Conduct quarterly reviews in order to assess effectiveness and direction of the unit. ♦ Reduce the impact of crimes related to drugs, vice and gangs through proactive enforcement. 2012 Program Goals ♦ Conduct quarterly reviews in order to assess effectiveness and direction of the unit. ♦ Reduce the impact of crimes related to drugs, vice and gangs through proactive enforcement. Page 166 2011 -2012 Biennial Budget City of Tukwila, Washington Police - Gambling Enforcement General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 449,756 $ 470,364 $ 620,545 $ 447,135 $ 457,239 - 27.94% 2.26% 20 Personnel Benefits 160,335 169,105 218,037 115,158 120,833 - 47.18% 4.93% 30 Supplies 3,304 2,337 6,000 6,000 6,000 0.00% 0.00% 40 Other Services & Charges 74,753 73,956 49,140 74,370 69,375 51.34% -6.72% 60 Capital Outlays - - 2,000 - - - 100.00% 0.00% EXPENDITURE TOTAL 688,148 715,762 895,722 642,663 653,447 - 28.25% 1.68% REVENUE General Fund 688,148 715,762 895,722 642,663 653,447 - 28.25% 1.68% REVENUE TOTAL $ 688,148 $ 715,762 $ 895,722 $ 642,663 $ 653,447 - 28.25% 1.68% Summary of Budget Changes Budget changes for the Gambling Enforcement division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital I 00 -Other 1 Total 2010 Budget $ 620,545 I $ 218,037 I $ 6,000 I $ 49,140 I $ $ 2,000 I $ - $ 895,722 2011 Changes Decrease in Salaries and Wages (173,410) Decrease in FICA (20,044) Decrease in LEOFF (13,730) Decrease in Industrial Insurance (816) Decrease in Medical (443) Decrease in Employer contributions to Medical (67,846) Increase in Equipment replacement funding 21,050 Increase in Equipment Rental O &M $ 457,239 $ 120,833 $ 6,000 4,180 $ - $ - $ - $ 653,447 Decrease capital budget (2,000) 2011 Budget Totals $ 447,135 $ 115,158 $ 6,000 $ 74,370 $ - $ - $ - $ 642,663 2012 Changes Increase in Salaries and Wages 10,104 Increase in FICA 773 Increase in LEOFF 530 Increase in lndustrial lnsurance 647 Increase in Medical 28 Increase in Employer contributions to Medical 3,697 Decrease in Equipment replacement funding (4,995) 2012 Budget Totals $ 457,239 $ 120,833 $ 6,000 $ 69,375 $ - $ - $ - $ 653,447 Page 167 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Master Police Sergeant Master Police Officer Overtime Department Total 1 1 $ 100,488 $ 30,537 5 3 258,048 84,621 88,599 6 4 $ 447,135 $ 115,158 1 $ 103,272 $ 32,009 3 265,368 88,824 88,599 4 $ 457,239 $ 120,833 Professional Contract Professional services contracts in the Gambling Enforcement division include equipment rental and replacement, O &M charges, and communications, among others. Account Number Purpose 2011 2012 000.10.521.250.42.00 Cellular phone services $ 1,000 $ 1,000 000.10.521.250.45.00 Vehicle rentals and leases 16,320 16,320 000.10.521.250.45.94 Equipment replacement 21,050 16,055 000.10.521.250.45.95 Equipment 0 & M 25,000 25,000 000.10.521.250.48.00 Repairs & maintenance of VCR, video printer, cameras, body wire 1,000 1,000 000.10.521.250.49.00 Misc. expenses to incluce drug expenses, license inspections 10,000 10,000 Total Professional Services $ 74,370 $ 69,375 Performance Measures Police Special Operations 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Drug investigations 119 113 116 116 116 Vice arrests 27 61 44 44 44 Asset seizures $ 10,531 $ 20,423 $ 15,477 $ 15,477 $ 15,477 Page 168 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Crime Prevention FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.300 FUND NUMBER: 000 POSITION: Chief of Police Description This section provides on -going commercial and residential security surveys, training and information programs, and maintains community crime analysis for business and residential communities. Also, maintains an on -going D.A.R.E. program within elementary, middle and high school levels. 2009 -2010 Accomplishments ♦ Conducted quarterly reviews in order to assess effectiveness and direction of the Unit. ♦ Maintained crime prevention programs that facilitate our partnerships with the community. 2011 Program Goals ♦ Review Crime Prevention programs for overall feasibility and efficiency. ♦ Focus available resources on Block Watch, apartment managers and community awareness. 2012 Program Goals ♦ Review Crime Prevention programs for overall feasibility and efficiency. ♦ Focus available resources on Block Watch, apartment managers and community awareness. Page 169 2011 -2012 Biennial Budget City of Tukwila, Washington Police -Crime Prevention General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 404,384 $ 452,988 $ 543,819 $ 561,128 $ 591,783 3.18% 5.46% 20 Personnel Benefits 117,958 136,916 140,441 182,474 195,242 29.93% 7.00% 30 Supplies 10,158 6,630 8,800 8,800 8,800 0.00% 0.00% 40 Other Services & Charges 23,461 20,190 18,014 21,340 21,340 18.46% 0.00% 60 Capital Outlays - - - - 5,000 0.00% 0.00% EXPENDITURE TOTAL 555,961 616,724 711,074 773,742 822,165 8.81% 6.26% REVENUE General Fund 551,552 616,724 711,074 764,742 813,165 7.55% 6.33% Special Gang Emphasis Grant 4,409 - - 9,000 9,000 0.00% 0.00% REVENUE TOTAL $ 555,961 $ 616,724 $ 711,074 $ 773,742 $ 822,165 8.81% 6.26% Summary of Budget Changes Budget changes for the Crime Prevention division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00 -Other 1 Total 2010 Budget $ 543,819 $ 140,441 I $ 8,800 I $ 18,014 I $ 1 $ - $ 711,074 2011 Changes Increase in Salaries and Wages 17,309 Increase in FICA 1,469 Increase in LEOFF 2,514 Decrease in PERS (92) Increase in Industrial Insurance 4,991 Increase in Medical 98 Increase in Employer contributions to Medical 33,053 Increase in Equipment Rental O &M 3,326 5,000 2011 Budget Totals $ 561,128 $ 182,474 $ 8,800 $ 21,340 $ - $ - $ - $ 773,742 2012 Changes Increase in Salaries and Wages 30,655 Increase in FICA 2,344 Increase in LEOFF 1,405 Increase in PERS 1,785 Increase in lndustrial Insurance 1,022 Increase in Medical 103 Increase in Employer contributions to Medical 6,109 Crime analytical software 5,000 2012 Budget Totals $ 591,783 $ 195,242 $ 8,800 $ 21,340 $ - $ 5,000 $ - $ 822,165 Page 170 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Master Police Sergeant Master Police Officer Community Policing Coordinator Police Officer Extra Labor Overtime Department Total 1 1 $ 85,809 $ 28,977 0 2 176,544 48,147 1 1 73,586 27,272 3 3 188,568 78,078 4,000 32,621 5 7 $ 561,128 $ 182,474 1 $ 91,335 $ 30,832 2 181,488 50,432 1 77,424 30,389 3 204,915 83,589 4,000 32,621 7 $ 591,783 $ 195,242 Professional Contract Professional services contracts in the Crime Prevention division include equipment replacement and O &M charges, communications, and repairs and maintenance, among others. Account Number Purpose 2011 2012 000.10.521.300.42.00 Communication Services S 1,000 $ 1,000 000.10.521.300.44.00 Advertising costs for Citizen Academy and Block Watch programs 400 400 000.10.521.300.45.00 Equipment lease for copier, fax, scanner, etc. 1,100 1,100 000.10.521.300.45.95 Equipment 0 & M 12,000 12,000 000.10.521.300.48.00 Miscellaneous repairs and maintenance 1,000 1,000 000.10.521.300.49.00 Crime Free Multi- Housing prnt supplies, drill team equip, RSO notifications 5,840 5,840 Total Professional Services $ 21,340 $ 21,340 Performance Measures Crime Prevention 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Managers /Owners Training (CFMH) 26 2 14 14 14 Conduct Citizen's Academy - 2 - - - Block Watch Meetings 6 7 7 10 10 Page 171 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Training FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.400 FUND NUMBER: 000 POSITION: Chief of Police Description Planning, evaluation, scheduling, and documentation of all training programs within the department. 2009 -2010 Accomplishments ♦ Conducted quarterly reviews in order to assess effectiveness and direction of the Unit. ♦ Maintained crime prevention programs that facilitate our partnerships with the community. 2011 Program Goals ♦ Implement training opportunities via computer /media resources. ♦ Implement new Finance regulations for travel and training and the use of Procurement Cards. ♦ Bring in outside training that will increase opportunities and reduce overtime costs. 2012 Program Goals ♦ Implement training opportunities via computer /media resources. ♦ Bring in outside training that will increase opportunities and reduce overtime costs. Page 172 2011 -2012 Biennial Budget City of Tukwila, Washington Police - Training General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 114,418 $ 116,434 $ 101,324 $ 105,842 $ 108,314 4.46% 2.34% 20 Personnel Benefits 37,140 39,957 36,158 31,663 33,262 - 12.43% 5.05% 30 Supplies 23,374 16,975 25,300 25,300 25,300 0.00% 0.00% 40 Other Services & Charges 64,994 52,625 74,275 74,275 74,275 0.00% 0.00% EXPENDITURE TOTAL 239,926 225,991 237,057 237,080 241,151 0.01% 1.72% REVENUE General Fund 239,926 225,991 237,057 237,080 241,151 0.01% 1.72% REVENUE TOTAL $ 239,926 $ 225,991 $ 237,057 $ 237,080 $ 241,151 0.01% L72% Summary of Budget Changes Budget changes for the Training division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00 -Other 1 Total 2010 Budget $ 101,324 $ 36,158 I $ 25,300 I $ 74,275 I $ s Is - $ 237,057 2011 Changes Increase in Salaries and Wages 4,518 Increase in FICA 53 Increase in LEOFF 41 Increase in Industrial Insurance 624 Decrease in Medical (51) Decrease in Employer contributions to Medical (5,162) 2011 Budget Totals $ 105,842 $ 31,663 $ 25,300 $ 74,275 $ - $ - $ - $ 237,080 2012 Changes Increase in Salaries and Wages 2,472 Increase in FICA 189 Increase in LEOFF 130 Increase in Industrial Insurance 171 Increase in Medical 7 Increase in Employer contributions to Medical 1,102 2012 Budget Totals $ 108,314 $ 33,262 $ 25,300 $ 74,275 $ - $ - $ - $ 241,151 Page 173 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Master Police Officer Overtime Department Total 1 1 $ 89,016 $ 31,663 16,826 1 1 $ 105,842 $ 31,663 1 $ 91,488 $ 33,262 16,826 1 $ 108,314 $ 33,262 Professional Contract Professional services contracts in the Training division include instructor contracts, travel, registrations and repairs and maintenance, among others. Account Number Purpose 2011 2012 000.10.521.400.41.00 Professional services - SRT, CDU, TB, DV, etc. instructors $ 13,000 $ 13,000 000.10.521.400.43.00 Travel expenses for training for all divisions 20,000 20,000 000.10.521.400.45.00 Equipment rentals and leases 5,100 5,100 000.10.521.400.48.00 Repairs and maintenance for training 5,150 5,150 000.10.521.400.49.00 Registrations for department training 31,025 31,025 Total Professional Services $ 74,275 $ 74,275 Performance Measures Police Training 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection D.A.R.E. Program (Classes) 8 8 9 9 9 Page 174 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Police (10) - Traffic FUND: General RESPONSIBLE MANAGER: Chief David Haynes DIVISION: 521.700 FUND NUMBER: 000 POSITION: Chief of Police Description Provides traffic law enforcement and traffic control. Investigates traffic related incidents and develops and works from a comprehensive traffic plan, which includes: traffic safety education, enforcement programs such as D.U.I. enforcement, and coordination with City Engineering. Also, management of the Traffic Volunteer Program. 2009 -2010 Accomplishments ♦ Reduced speeding through increased visibility and traffic enforcement. ♦ Reduced traffic collisions in targeted areas of the City. 2011 Program Goals ♦ Conduct quarterly reviews in order to assess effectiveness and direction of the unit. ♦ Inspect and review all available traffic equipment. ♦ Certify all radar equipment as required. ♦ Implement 100% of the new "sector" as budget allows. ♦ Conduct DUI patrols as allowed by overtime restrictions. 2012 Program Goals ♦ Conduct quarterly reviews in order to assess effectiveness and direction of the unit. ♦ Inspect and review all available traffic equipment. ♦ Certify all radar equipment as required. ♦ Conduct DUI patrols as allowed by overtime restrictions. Page 175 2011 -2012 Biennial Budget City of Tukwila, Washington Police -Traffic Policing General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 409,237 $ 439,611 $ 346,631 $ 357,147 $ 364,875 3.03% 2.16% 20 Personnel Benefits 132,353 139,722 125,531 93,160 97,820 - 25.79% 5.00% 30 Supplies 854 2,348 4,600 4,600 4,600 0.00% 0.00% 40 Other Services & Charges 64,168 12,506 57,949 22,400 22,400 - 61.35% 0.00% EXPENDITURE TOTAL 606,612 594,187 534,711 477,307 489,695 - 10.74% 2.60% REVENUE General Fund 606,612 594,187 534,711 477,307 489,695 - 10.74% 2.60% REVENUE TOTAL $ 606,612 $ 594,187 $ 534,711 $ 477,307 $ 489,695 - 10.74% 2.60% Summary of Budget Changes Budget changes for the Traffic division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 140 -Prof. Serv. 150- Intergov 1 60-Capital 1 00 -Other I Total 2010 Budget $ 346,631 1 $ 125,531 1 $ 4,600 I $ 57,949 1 $ I$ I $ - $ 534,711 2011 Changes Increase in Salaries and Wages 10,516 Increase in FICA 119 Increase in LEOFF 391 Increase in Industrial Insurance 157 Decrease in Medical (272) Decrease in Employer contributions to Medical (32,766) Decrease in Equipment Rental O &M $ 364,875 $ 97,820 $ 4,600 (35,549) $ - $ - $ - $ 489,695 2011 Budget Totals $ 357,147 $ 93,160 $ 4,600 $ 22,400 $ - $ - $ - $ 477,307 2012 Changes Increase in Salaries and Wages 7,728 Increase in FICA 591 Increase in LEOFF 406 Increase in Industrial Insurance 494 Increase in Medical 21 Increase in Employer contributions to Medical 3,148 2012 Budget Totals $ 364,875 $ 97,820 $ 4,600 $ 22,400 $ - $ - $ - $ 489,695 Page 176 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Master Police Sergeant Master Police Officer Overtime Department Total 1 1 $ 99,000 $ 4 2 176,544 81,603 5 3 $ 357,147 $ 32,859 1 $ 101,784 $ 34,497 60,301 2 181,488 63,323 81,603 93,160 3 $ 364,875 $ 97,820 Professional Contract Professional services contracts in the Traffic division include equipment O &M, radar repair and certification, and communications, among others. Account Number Purpose 2011 2012 000.10.521.700.42.00 Communication expenses for pager and cellular phone services $ 600 $ 600 000.10.521.700.45.95 Equipment 0 & M 16,500 16,500 000.10.521.700.48.00 Radar repair & certification, and quartermaster replacement 4,800 4,800 000.10.521.700.49.00 Miscellaneous supplies for traffic unit 500 500 55 Total Professional Services $ 22,400 $ 22,400 Performance Measures Police Traffic 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Traffic Infractions 3,594 2,894 2,966 3,151 3,151 Traffic Criminal 847 527 693 689 689 DUI Patrols 70 55 50 58 58 Targeted Enforcement Events (per event) Traffic Collisions- Injury 200 176 204 193 193 Traffic Collisions -Non Injury 407 391 456 418 418 Page 177 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 178 2011 -2012 Biennial Budget City of Tukwila, Washington Administrative Secretary Administrative Support Technician (.75) 1 Fire Fire Chief Assistant Fire Chief (Operations/ Training) Emergency Management Manager Battalion Chief (Fire Marshal - Prevention) Captain (2) (Inspect/ Invest) r \ Fire Project Coordinator Administrative Support Technician Battalion Chief (Training Officer) \ l Cap ain (Training) Battalion Chief (A - Shif t) Captain - Sta 51 ( Firefighter (3) Captain - Sta 52 ( Firefighter (2) ) Captain - Sta 53 Firefighte (3) 4 Captain - Sta 54 Firefighter (5) ) Battalion Chief (B - Shift) Captain - Sta 51 ) ( Firefighter (3) ) 1 Captain - Sta 52 Firefighter (2) Captain - Sta 53 Batta ion Chief (C - Shif t) Captain - Sta 51 Firefighter (3) Captain - Sta 52 Firefighter (2) Captain - Sta 53 Firefighter (3) ( Firefighter (3) Captain - Sta 54 ( Firefighter (5)) ( Firefighter (5) ) Captain - Sta 54 Page 179 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 -2012 Biennial Budget Fire Department Admin, Suppression, Prevention & Investigation, Training 2008 2009 2010 2011 2012 2010 -11 2011 -12 Program Actual Actual Budget Budget Budget % Chg % Chg Administration $ 631,891 $ 608,188 $ 665,723 $ 622,591 $ 639,147 -6.48% 2.66% Suppression 7,549,868 7,647,416 7,945,601 7,628,569 7,850,579 - 3.99% 2.91% Prevention & Investigation 845,740 801,161 825,552 674,371 697,482 - 18.31% 3.43% Training 309,817 320,309 326,674 332,309 335,363 1.72% 0.92% Facilities 111,096 111,809 101,500 101,500 101,500 0.00% 0.00% Special Operations 65,918 55,602 52,950 74,765 73,575 41.20% -1.59% Emergency Preparedness 2,099,490 858,000 191,041 203,217 - 77.73% 6.37% Ambulance /Rescue /Aid 338,022 329,564 379,773 323,700 325,120 - 14.76% 0.44% Total $ 9,852,352 $ 11,973,539 $ 11,155,773 $ 9,948,846 $ 10,225,983 - 10.82% 2.79% Page 180 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Admin DIVISION: 522.100 FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Chief Nick Olivas POSITION: Fire Chief Description Our mission is to deliver professional services to the greater Tukwila Community and provide a safe working environment for our personnel. The fire administration provides oversight, direction, support and encouragement to the various divisions, teams and individual members of the department to accomplish this mission. 2009 -2010 Accomplishments ♦ Conducted annual management training. ♦ Reviewed and updated department policies and procedures as needed. ♦ Coordinated National Incident Management System training for City personnel as needed. 2011 Program Goals ♦ Review and update department policies and procedures as needed. ♦ Coordinate National Incident Management System (NIMS) training for City personnel as needed. ♦ Coordinate Emergency Management activities. 2012 Program Goals ♦ Review and update department policies and procedures as needed. ♦ Coordinate National Incident Management System (NIMS) training for City personnel as needed. ♦ Coordinate Emergency Management activities. Page 181 2011 -2012 Biennial Budget City of Tukwila, Washington Fire - Administration General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 361,844 $ 383,604 $ 392,548 $ 368,821 $ 381,638 -6.04% 3.48% 20 Personnel Benefits 98,400 106,832 109,022 78,275 84,863 - 2820% 8.42% 30 Supplies 13,535 4,785 6,000 8,877 8,877 47.95% 0.00% 40 Other Services & Charges 158,112 112,967 158,153 166,618 163,769 5.35% -1.71% EXPENDITURE TOTAL 631,891 608,188 665,723 622,591 639,147 - 6.48% 2.66% REVENUE General Fund 631,891 608,188 665,723 622,591 639,147 -6.48% 2.66% REVENUE TOTAL $ 631,891 $ 608,188 $ 665,723 $ 622,591 $ 639,147 - 6.48% 2.66% Summary of Budget Changes Budget changes for the Fire Administration division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40 -Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 392,548 $ 109,022 $ 6,000 I $ 158,153 I $ Is Is - $ 665,723 2011 Changes Decrease in Salaries and Wages (23,727) Decrease in FICA (10,982) Decrease in LEOFF (6,926) Increase in PERS 10,012 Increase in Industrial Insurance 1,279 Increase in Medical 1,952 Decrease in Employer contributions to Medical (26,082) Distribute central supplies budget to depts 2,877 (2,849) Increase in operating rentals and leases $ 381,638 $ 84,863 $ 8,877 1,000 $ - $ - $ - $ 639,147 Increase in equipment replacement funding 10,285 Decrease in equipment rental O &M (820) Decrease cost in MHz and Wireless radios serviced by Valley Com (2,000) 2011 Budget Totals $ 368,821 $ 78,275 $ 8,877 $ 166,618 $ - $ - $ - $ 622,591 2012 Changes Increase in Salaries and Wages 12,817 Increase in FICA 446 Increase in LEOFF 398 Increase in PERS 2,406 Increase in Industrial Insurance 461 Increase in Medical 393 Increase in Employer contributions to Medical 2,484 Decrease in Equipment Replacement funding (2,849) 2012 Budget Totals $ 381,638 $ 84,863 $ 8,877 $ 163,769 $ - $ - $ - $ 639,147 Page 182 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Fire Chief Assistant Fire Chief Administrative Secretary Admin Support Technician Department Total 1 1 1 1 4 1 $ 145,090 1 126,118 1 58,398 0.75 39,215 3.75 $ 368,821 $ 16,302 29,350 21,907 10,716 $ 78,275 1 $ 149,190 1 129,682 1 62,208 1 40,558 3.75 $ 381,638 $ 17,219 31,021 24,572 12,051 $ 84,863 Professional Contract Professional services contracts in the Fire Administration division include travel, equipment replacement and O &M charges, insurance, subscriptions, and memberships, among others. Account Number Purpose 2011 2012 000.11.522.100.42.00 Telephones, cell phones, fax, postage, reproduction for misc. brochures S 8,500 $ 8,500 000.11.522.100.43.00 Lodging, mileage, and meals for conferences and administrative staff trng 2,250 2,250 000.11.522.100.45.00 Office machines rentals /leases 7,500 7,500 000.11.522.100.45.94 Equipment Replacement Fund 10,285 7,436 000.11.522.100.45.95 Equipment Rental 0 & M 20,000 20,000 000.11.522.100.46.00 WCIA Insurance costs 90,000 90,000 000.11.522.100.48.01 MHz & Wireless Radios serviced by Valley Com and new portable radios 15,000 15,000 000.11.522.100.48.02 Copier repair and maintenance 500 500 000.11.522.100.49.00 Magazine subscriptions for Fire Chief, Fire Engineering, Fire House, etc.; professional memberships: NFPA, IAFC, KCFCA, WSAFC; tuition and registrations 10,083 10,083 000.11.522.100.49.00 Fire TMS Program 2,500 2,500 Total Professional Services $ 166,618 $ 163,769 Page 183 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Suppression FUND: General RESPONSIBLE MANAGER: Chief Nick Olivas DIVISION: 522.200 FUND NUMBER: 000 POSITION: Fire Chief Description The primary responsibility of the Suppression Division of the Fire Department is to execute the numerous daily field operations that occur within the City and its extended mutual aid response area. Categorically, these operations are most frequently considered to be emergency or non - emergency. Responses to emergencies include, but are not limited to, fire, medical aid, transportation accidents, property damage, operations level hazardous materials and rescues. The division also supports other fire operations such as specialized /technical rescue response, technical hazardous materials response, training, fire prevention, public education, public relations, and business inspections. The division engages in continuous and ongoing training in area of responsibility. 2009 -2010 Accomplishments ♦ Participated in public relations and education events. ♦ Participated in scheduled training: department, zone, regional, national. ♦ Consolidated department inventory into new programming. 2011 Program Goals ♦ Test all fire hoses, apparatus, pumps, and ladders to meet manufacturer's specifications. ♦ Complete all assigned company level inspections. ♦ Participate in public relations and education events. ♦ Continue to consolidate department inventory into new programming. 2012 Program Goals ♦ Test all fire hoses, apparatus, pumps, and ladders to meet manufacturer's specifications. ♦ Complete all assigned company level inspections. ♦ Participate in public relations and education events. ♦ Continue to consolidate department inventory into new programming. Page 184 2011 -2012 Biennial Budget City of Tukwila, Washington Fire - Suppression General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 5,150,678 $ 5,181,576 $ 5,593,671 $ 5,327,242 $ 5,482,445 -4.76% 2.91% 20 Personnel Benefits 1,757,782 1,895,097 1,985,763 1,766,127 1,841,488 - 11.06% 4.27% 30 Supplies 174,777 71,320 84,200 92,552 84,000 9.92% -9.24% 40 Other Services & Charges 317,778 394,308 445,581 442,648 442,646 - 0.66% 0.00% 60 Capital Outlays 46,463 7,810 4,250 - - - 100.00% 0.00% 00 Other 102,390 97,305 (167,864) - - - 100.00% 0.00% EXPENDITURE TOTAL 7,549,868 7,647,416 7,945,601 7,628,569 7,850,579 - 3.99% 2.91% REVENUE General Fund 7,549,868 7,647,416 7,945,601 7,628,569 7,850,579 -3.99% 2.91% REVENUE TOTAL $ 7,549,868 $ 7,647,416 $ 7,945,601 $ 7,628,569 $ 7,850,579 - 3.99% 2.91% Summary of Budget Changes Budget changes for the Suppression division include health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40-Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 5,593,671 $ 1,985,763 $ 84,200 $ 445,581 1 $ - 1 $ 4,250 5 (167,864) $ 7,945,601 2011 Changes Decrease in Salaries and Wages (266,429) Decrease in FICA (8,953) Decrease in LEOFF (54,113) Increase in Industrial lnsurance 65,257 Decrease in Medical (2,495) Decrease in Employer contributions to Medical (219,332) Distribute central supplies budget to depts 500 Remove one -time funding for 25 wireless cards (700) (2) Increase in Operating Supplies fr Fire Equip Supplies $ 5,482,445 $ 1,841,488 20,000 $ 442,646 $ - $ - $ - $ 7,850,579 Move Fire Equipment Supplies to Operating Supplies (20,000) Approved initiative to replace gas detectors /monitors 8,552 Increase in Equipment Replacement funding 3,848 Decrease in Equipment Rental Replacement & 0/M (14,281) Approved initiative to increase suppression repair and maintenance budget 7,500 Reduction in Capital Expenditures (4,250) Reversal of prior year's budget reduction 270,824 2011 Budget Totals $ 5,327,242 $ 1,766,127 $ 92,552 $ 442,648 $ - $ - $ - $ 7,628,569 2012 Changes Increase in Salaries and Wages 155,203 Increase in FICA 1,873 Increase in LEOFF 7,640 Increase in lndustrial lnsurance 14,719 Increase in Medical 376 Increase in Employer contributions to Medical 50,753 Approved initiative to replace gas detectors /monitors for 2011 only- remove for 2012 (8,552) Decrease in Equipment Replacement funding (2) 2012 Budget Totals $ 5,482,445 $ 1,841,488 $ 84,000 $ 442,646 $ - $ - $ - $ 7,850,579 Page 185 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Fire Battalion Chief 3 3 $ 336,629 $ 92,905 3 $ 346,099 $ 97,541 Fire Captain 12 12 1,190,473 327,765 12 1,226,809 344,963 Firefighter 41 39 3,245,034 854,767 39 3,359,431 908,294 Overtime 376,858 371,858 - Holiday Pay 178,248 - 178,248 - Retiree Medical - 490,690 - 490,690 Department Total 56 54 $ 5,327,242 $ 1,766,127 54 $ 5,482,445 $ 1,841,488 Professional Contract Professional services contracts in the Suppression division include physicals and testing, equipment replacement and O &M charges, repairs and maintenance, and uniform cleaning, among others. Account Number Purpose 2011 2012 000.11.522.200.41.00 Air samples and miscellaneous professional services $ 1,300 $ 1,300 000.11.522.200.41.02 Hazmat physicals, hearing tests, TB & Hep B testing 12,500 12,500 000.11.522.200.41.04 New employee costs: medical physicals, psychological testing, recruit academy tuition 5,000 5,000 000.11.522.200.45.94 Equipment Rental Fund 3,848 3,846 000.11.522.200.45.95 Equipment 0 & M 370,000 370,000 000.11.522.200.48.01 Repairs & maint. for bunker gear, exercise equipment, and portable radios 15,000 15,000 000.11.522.200.48.02 Repair & maintenance of chain saws, circular saws, vehicle MDCs, extrication systems, and Valley Com MDC fees 7,000 7,000 000.11.522.200.49.00 Subscriptions, RMS CAD interface fees, tuition and registrations 2,000 2,000 000.11.522.200.49.05 Uniform cleaning 26,000 26,000 Total Professional Services $ 442,648 $ 442,646 Performance Measures Fire 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Emergency Incident Response Number of fire calls 1,450 1,500 1,503 1,600 1,650 Number of aid calls 3,250 3,350 3,365 3,365 3,375 Page 186 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Fire Prevention FUND: General RESPONSIBLE MANAGER: Chief Nick Olivas DIVISION: 522.300 FUND NUMBER: 000 POSITION: Fire Chief Description The mission of the Fire Department includes fire prevention. In fact, a substantial amount of time is required from training and suppression in order to make a fire prevention program work. The Fire Prevention Bureau is responsible for enforcing the provisions of the City Ordinances and International Fire Code, which is accomplished through commercial occupancy surveys, administration of Fire Department permits, investigation of fires, code enforcement and accountability for these activities. Another important goal is education of the public and business owners in order to prevent fires and safety emergencies from occurring. 2009 -2010 Accomplishments ♦ Established quarterly fire code training for suppression crews. ♦ Completed program to obtain Fire Marshal commissions for fire investigators through police academy training. 2011 Program Goals ♦ Maintain timely plan review and inspections for our customers. ♦ Review inspection program for accuracy and efficiency or resources. ♦ Provide public education. ♦ Restart program to convert fire protection plans to compact disc storage media. 2012 Program Goals ♦ Maintain timely plan review and inspections for our customers. ♦ Review inspection program for accuracy and efficiency or resources. ♦ Provide public education. ♦ Review company level inspection program and provide updated training for 2012 codes. Page 187 2011 -2012 Biennial Budget City of Tukwila, Washington Fire - Prevention & Investigation General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 634,102 $ 607,412 $ 615,642 $ 490,658 $ 504,749 - 20.30% 2.87% 20 Personnel Benefits 142,242 158,008 159,840 115,357 124,376 - 27.83% 7.82% 30 Supplies 9,329 10,379 10,250 14,565 14,565 42.10% 0.00% 40 Other Services & Charges 53,935 25,362 39,820 53,791 53,792 35.09% 0.00% 60 Capital Outlays 6,132 - - - - 0.00% 0.00% EXPENDITURE TOTAL 845,740 801,161 825,552 674,371 697,482 - 18.31% 3.43% REVENUE General Fund 777,940 720,161 742,552 591,682 612,713 -20.32% 3.55% Special Fire Permits 67,800 80,600 83,000 80,000 82,000 -3.61% 2.50% Fire Reinspection Fee - 400 - 2,689 2,769 0.00% 2.98% REVENUE TOTAL $ 845,740 $ 801,161 $ 825,552 $ 674,371 $ 697,482 - 18.31% 3.43% Summary of Budget Changes Budget changes for the Prevention & Investigation division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 120- Benefits 130- Supplies 140 -Prof. Serv. 150- Intergov 1 60-Capital 1 00 -Other I Total 2010 Budget $ 615,642 $ 159,840 $ 10,250 I $ 39,820 I $ 1 $ 1 $ - $ 825,552 2011 Changes Decrease in Salaries and Wages (124,984) Decrease in FICA (8,151) Decrease in LEOFF (10,913) Decrease in PERS (1,242) Increase in Industrial Insurance 103 Increase in Medical 666 Decrease in Employer contributions to Medical (24,946) Distribute central supplies budget to depts 4,315 1 Increase in Equipment Replacement funding $ 504,749 $ 124,376 $ 14,565 11,273 $ - $ - $ - $ 697,482 Increase in Equipment Rental Replacement & O/M 2,180 Increase in Credit Card Fees 518 2011 Budget Totals $ 490,658 $ 115,357 $ 14,565 $ 53,791 $ - $ - $ - $ 674,371 2012 Changes Increase in Salaries and Wages 14,091 Increase in FICA 426 Increase in LEOFF 348 Increase in PERS 3,125 Increase in Industrial Insurance 617 Increase in Medical 131 Increase in Employer contributions to Medical 4,372 Increase in Equipment Replacement funding 1 2012 Budget Totals $ 504,749 $ 124,376 $ 14,565 $ 53,792 $ - $ - $ - $ 697,482 Page 188 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Fire Battalion Chief Fire Captain Fire Project Coordinator Admin Support Technician Overtime Department Total 1 3 1 1 6 1 $ 114,406 $ 27,946 2 203,807 42,064 1 83,976 30,774 1 53,184 14,573 35,285 5 $ 490,658 $ 115,357 1 $ 117,557 $ 29,459 2 210,416 44,480 1 86,472 34,061 1 55,019 16,376 35,285 5 $ 504,749 $ 124,376 Professional Contract Professional services contracts in the Prevention & Investigation division include equipment replacement and O &M charges, registration, training, subscriptions, and travel, among others. Account Number Purpose 2011 2012 000.11.522.300.41.00 Convert plans to CD storage $ 5,000 $ 5,000 000.11.522.300.43.00 Lodging, mileage, meals for fire prevention /investigation classes 4,000 4,000 000.11.522.300.45.94 Equipment Rental Replacement Fund 11,273 11,274 000.11.522.300.45.95 Equipment 0 & M 23,000 23,000 000.11.522.300.49.00 Registrations for classes, subscriptions, memberships 10,000 10,000 000.11.522.300.49.08 PPI credit card fees 518 518 Total Professional Services $ 53,791 $ 53,792 Performance Measures Fire 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Fees Collected False alarm invoices & reinspection fees $ 10,500 $ 15,000 $ 15,300 $ 15,606 $ 15,762 Plan review fees $ 83,000 $ 100,000 $ 102,000 $ 104,040 $ 105,080 Special permit fees $ 79,025 $ 95,000 $ 96,900 $ 98,838 $ 99,826 Page 189 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Training FUND: General RESPONSIBLE MANAGER: Chief Nick Olivas DIVISION: 522.400 FUND NUMBER: 000 POSITION: Fire Chief Description The Training Division team serves to provide training for all phases of the fire department as well as special training such as urban rescue and hazardous materials. The Training Division also serves as a quality control for college classes, Washington State Fire Service education programs and King County Emergency Medical Services. Training is received in many ways: regularly scheduled drill, independent study, fire prevention inspections, pre -fire planning and during emergency operations. Training is now recognized as the number one priority for the career firefighter. New and exotic chemicals are creating ever - changing hazards for the firefighter and knowledge is the key to survival. EMS skills are constantly being upgraded and the progressive department must keep abreast of the new developments. The Tukwila Fire Department Training Division is also responsible for the safety of all divisions within the fire department. This can only be accomplished through training in the latest techniques and information available. 2009 -2010 Accomplishments ♦ Updated reference material libraries in all stations. ♦ Reviewed all records to ensure the department is National Incident Management System (NIMS) compliant. ♦ Established a committee, chaired by the training division, to oversee the department's Emergency Vehicle Incident Prevention (EVIP) program. 2011 Program Goals ♦ Revise and add additional sections to our new TFD Training manual. ♦ Continue regular visits to shift drills by a Training Division Officer. ♦ Actively participate in Zone 3 and King County Training Officer duties. ♦ Update Training files per L &I and WAC requirements. 2012 Program Goals ♦ Secure an intern to develop a Training Objectives /Lesson manual. ♦ Complete EVIP certifications. ♦ Audit training files for accuracy and completeness. Page 190 2011 -2012 Biennial Budget City of Tukwila, Washington Fire - Training General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 214,609 $ 218,107 $ 224,597 $ 231,605 $ 237,700 3.12% 2.63% 20 Personnel Benefits 40,732 45,113 51,464 42,598 44,944 - 17.23% 5.51% 30 Supplies 5,263 947 5,500 8,138 8,138 47.96% 0.00% 40 Other Services & Charges 49,213 23,658 45,113 49,968 44,581 10.76% - 10.78% 50 Intergovt. Services & Taxes - 32,484 - - - 0.00% 0.00% EXPENDITURE TOTAL 309,817 320,309 326,674 332,309 335,363 1.72% 0.92% REVENUE General Fund 309,817 320,309 326,674 324,242 327,054 -0.74% 0.87% Homeland Sec -SCR Training - - - 7,118 7,331 0.00% 2.99% Homeland Sec -Sound Shake - - - 949 978 0.00% 3.06% REVENUE TOTAL $ 309,817 $ 320,309 $ 326,674 $ 332,309 $ 335,363 1.72% 0.92% Summary of Budget Changes Budget changes for the Training division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40-Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 224,597 $ 51,464 $ 5,500 I $ 45,113 I $ I$ Is - $ 326,674 2011 Changes Increase in Salaries and Wages 7,008 Decrease in LEOFF (5,902) Decrease in Industrial Insurance (771) Decrease in Medical (101) Decrease in Employer contributions to Medical (2,092) Distribute central supplies budget to depts 2,638 (5,387) Increase in Equipment Replacement funding $ 237,700 $ 44,944 $ 8,138 10,468 $ - $ - $ - $ 335,363 Decrease in Equipment Rental Replacement & O/M (5,613) 2011 Budget Totals $ 231,605 $ 42,598 $ 8,138 $ 49,968 $ - $ - $ - $ 332,309 2012 Changes Increase in Salaries and Wages 6,095 Increase in LEOFF 167 Increase in Industrial Insurance 198 Increase in Medical 14 Increase in Employer contributions to Medical 1,967 Decrease in Equipment Replacement funding (5,387) 2012 Budget Totals $ 237,700 $ 44,944 $ 8,138 $ 44,581 $ - $ - $ - $ 335,363 Page 191 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Fire Battalion Chief Captain Overtime Department Total 1 1 2 1 $ 117,173 $ 26,998 1 105,023 15,600 9,409 2 $ 231,605 $ 42,598 1 $ 120,322 $ 28,467 1 107,969 16,477 9,409 2 $ 237,700 $ 44,944 Professional Contract Professional services contracts in the Training division include instructor fees, travel, equipment replacement and O &M charges, membership, and registrations, among others. Account Number Purpose 2011 2012 000.11.522.400.41.00 CBT instructor fees $ 2,800 $ 2,800 000.11.522.400.41.00 Outside training instructors, emergency vehicle driving cert., other prof. svcs 8,700 8,700 000.11.522.400.43.00 Lodging, mileage, and meals for training division classes 2,000 2,000 000.11.522.400.45.94 Equipment Replacement Fund 10,468 5,081 000.11.522.400.45.95 Equipment 0 & M 10,000 10,000 000.11.522.400.49.00 Tuition, registrations, memberships, ham radio testing 16,000 16,000 Total Professional Services $ 49,968 $ 44,581 Page 192 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Facilities FUND: General RESPONSIBLE MANAGER: Chief Nick Olivas DIVISION: 522.500 FUND NUMBER: 000 POSITION: Fire Chief Description Facilities is the operation, maintenance, and utilities of the four stations owned by the City of Tukwila. The purpose of the Facilities budget is to provide a cost accounting for the maintenance, upkeep, and utilities used by the four fire stations. Facility program goals represent facility improvements the department would like to see implemented during the budget period. Completion of these goals is dependent upon funding decisions for the 303 Fund. 2009 -2010 Accomplishments ♦ Worked with City staff to develop plan to implement recommendations of seismic study and master plan recommendations. ♦ Remodeled Station 52 kitchen. ♦ Installed new biohazard storage shed at Station 52. 2011 Program Goals ♦ Work with staff to have facilities maintenance performed. 2012 Program Goals ♦ Work with staff to have facilities maintenance performed. Page 193 2011 -2012 Biennial Budget City of Tukwila, Washington Fire - Facilities General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 24,374 $ 8,576 $ 20,000 $ 20,000 $ 20,000 0.00% 0.00% 40 Other Services & Charges 86,722 103,233 81,500 81,500 81,500 0.00% 0.00% EXPENDITURE TOTAL 111,096 111,809 101,500 101,500 101,500 0.00% 0.00% REVENUE General Fund 111,096 111,809 101,500 101,500 101,500 0.00 % 0.00 % REVENUE TOTAL $ 111,096 $ 111,809 $ 101,500 $ 101,500 $ 101,500 0.000/0 0.00% Summary of Budget Changes There were no budget changes for the Facilities division for the Fire department. Professional Contract Professional services contracts in the Facilities division consist of utilities for each of the stations. Account Number Purpose 2011 2012 000.11.522.500.42.01 Station 51 telephone and alarm service S 8,000 $ 8,000 000.11.522.500.42.02 Station 52 telephone and alarm service 4,000 4,000 000.11.522.500.42.03 Station 53 telephone and alarm service 4,500 4,500 000.11.522.500.42.04 Station 54 telephone and alarm service 5,000 5,000 000.11.522.500.47.01 Station 51 electricity 17,000 17,000 000.11.522.500.47.02 Station 52 electricity 4,500 4,500 000.11.522.500.47.03 Station 51 water, sewer, and surface water utility charges 6,000 6,000 000.11.522.500.47.04 Station 52 water, sewer, and surface water utility charges 3,000 3,000 000.11.522.500.47.07 Station 51 natural gas utility charges 5,000 5,000 000.11.522.500.47.08 Station 52 natural gas utility charges 1,500 1,500 000.11.522.500.47.09 Station 53 electricity 5,500 5,500 000.11.522.500.47.11 Station 53 natural gas utility charges 4,000 4,000 000.11.522.500.47.12 Station 54 water, sewer, and surface water utility charges 3,000 3,000 000.11.522.500.47.14 Station 54 electricity 5,000 5,000 000.11.522.500.47.15 Station 54 natural gas 2,000 2,000 000.11.522.500.47.16 Station 53 water, sewer, and surface water utility charges 3,500 3,500 Total Professional Services 8 81,500 $ 81,500 Page 194 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Special Operations FUND: General RESPONSIBLE MANAGER: Chief Nick Olivas DIVISION: 522.601/602 FUND NUMBER: 000 POSITION: Fire Chief Description The Special Operations Division of the Tukwila Fire Department consists of two teams — the Hazardous Materials Team and the Specialized Rescue Team. Each team has separate responsibilities and training. The purpose of the Hazardous Materials Team is to respond to and mitigate hazardous materials incidents within the City of Tukwila. These incidents include, but are not limited to, chemical releases, fuel spills, illegal drug laboratories, or environmental emergencies related to civil disobedience or terrorism. Hazardous Materials Team members are responsible for developing and delivering Operations Level lessons and training in the aforementioned areas of Hazmat responsibility. The purpose of the Rescue Team is to respond to and mitigate incidents requiring specialized rescue. Special Rescue incidents include, but are not limited to, high angle rope rescue, confined space rescue, trench rescue, structural collapse, and water rescue especially in the Green River. Increased training and new equipment additions are essential to the ever - increasing hazardous situations facing the City. 2009 -2010 Accomplishments ♦ Provided operation and technician level training to meet the current National Fire Protection Agency (NFPA) 472 standard. ♦ Developed standard operating procedures for a response to a large Mass Decon Incident and participate in a large -scale exercise. ♦ Performed a complete inventory of all HazMat equipment and supplies. 2011 Program Goals ♦ Increase Team membership to have a minimum of four technicians per shift. ♦ Have all officers and acting officers "HazMat Incident Commander" certified. ♦ Develop plan to track required training and certifications for HazMat technicians. ♦ Provide boat crew member training to all department suppression members. ♦ Provide ongoing boat operating training for department boat operators. ♦ Maintain certifications and training of current team member to meet NFPA 1670 and 1006 Rescue Technician standards. 2012 Program Goals ♦ Provide operation and technician level training to meet NFPA 472 standard. ♦ Participate in large scale zone and regional exercises if they are available. ♦ Pursue grants for maintenance and replacement of equipment. ♦ Host annual Zone 3 trench rescue technician's level drill. ♦ Provide continuing operations level education and training to all suppression members in the field of technical rescue. Page 195 2011 -2012 Biennial Budget City of Tukwila, Washington Fire- Special Operations General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 19,933 $ 19,341 $ 18,000 $ 19,000 $ 19,000 5.56% 0.00% 40 Other Services & Charges 45,985 36,261 34,950 55,765 54,575 59.56% -2.13% EXPENDITURE TOTAL 65,918 55,602 52,950 74,765 73,575 41.20% - 1.59% REVENUE General Fund 56,921 46,567 37,950 60,749 59,139 60.08% -2.65% KC Local Haz Waste Grant 8,997 9,035 15,000 14,016 14,436 -6.56% 3.00% REVENUE TOTAL $ 65,918 $ 55,602 $ 52,950 $ 74,765 $ 73,575 41.20% - 1.59% Summary of Budget Changes Budget changes for the Special Operations division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20-Benefits ] 30- Supplies 1 40-Prof. Serv. 150- Intergov 160- Capital' 00 -Other 1 Total 2010 Budget' $ 1 $ - $ 18,000 I $ 34,950 I $ I$ I$ $ 52,950 2011 Changes Purpose 2011 2012 000.11.522.601.41.01 Annual recycling event (paid primarily through grants) S 20,000 $ 20,000 000.11.522.601.43.00 Distribute central supplies budget to depts 750 750 1,000 (1,190) 14,015 12,825 000.11.522.601.45.95 Equipment 0 & M Increase in Equipment Replacement funding $ - $ - $ 19,000 14,015 $ - $ - $ - $ 73,575 Increase in Equipment Rental Replacement & 0/M Total Hazardous Materials Unit Professional Services S 49,765 6,800 2011 Budget Totals $ - $ - $ 19,000 $ 55,765 $ - $ - $ - $ 74,765 2012 Changes Purpose 2011 2012 000.11.522.601.41.01 Annual recycling event (paid primarily through grants) S 20,000 $ 20,000 000.11.522.601.43.00 Decrease in Equipment Replacement funding 750 750 000.11.522.601.45.94 (1,190) 14,015 12,825 000.11.522.601.45.95 Equipment 0 & M 2012 Budget Totals $ - $ - $ 19,000 $ 54,575 $ - $ - $ - $ 73,575 Professional Contract Professional services contracts in the Special Operations division include equipment replacement and O &M charges, trainmg, travel, and repairs and maintenance, among others. Account Number Purpose 2011 2012 000.11.522.601.41.01 Annual recycling event (paid primarily through grants) S 20,000 $ 20,000 000.11.522.601.43.00 Lodging, meals, and mileage for hazmat related training 750 750 000.11.522.601.45.94 Equipment Rental Replacement Fund 14,015 12,825 000.11.522.601.45.95 Equipment 0 & M 12,000 12,000 000.11.522.601.48.00 Calibration of hazmat testing equipment, level A suit repair 2,000 2,000 000.11.522.601.49.00 Tuition /registration for Hazmat related training 1,000 1,000 Total Hazardous Materials Unit Professional Services S 49,765 $ 48,575 Account Number Purpose 2011 2012 000.11.522.602.43.00 Lodging, meals, and mileage for rescue team related training courses S 500 $ 500 000.11.522.602.48.00 Rescue boat repairs, rescue tools maint., air monitoring equip. calibration 500 500 000.11.522.602.49.00 Registration /tuition for specialized rescue related training classes 5,000 5,000 Total Rescue Team Professional Services $ 6,000 $ 6,000 Total Fire Special Operations Professional Services $ 55,765 $ 54,575 Page 196 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Emergency Management FUND: General RESPONSIBLE MANAGER: Chief Nick Olivas DIVISION: 525.600 FUND NUMBER: 000 POSITION: Fire Chief Description This division establishes a solid foundation for emergency management in the City of Tukwila. 2009 -2010 Accomplishments ♦ Provided operation and technician level training to meet the current National Fire Protection Agency (NFPA) 472 standard. ♦ Developed standard operating procedures for a response to a large Mass Decon Incident and participate in a large -scale exercise. ♦ Performed a complete inventory of all HazMat equipment and supplies. 2011 Program Goals ♦ Coordinate National Incident Management System (NIMS) training for City personnel as needed. ♦ Coordinate Emergency Management activities. 2012 Program Goals ♦ Complete training of the City Incident Management Team. ♦ Participate in the region and state -wide 2012 Evergreen Drill. Page 197 2011 -2012 Biennial Budget City of Tukwila, Washington Fire - Emergency Preparedness General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ - $ - $ - $ 101,826 $ 108,775 0.00% 6.82% 20 Personnel Benefits - 6 - 48,245 53,472 0.00% 10.83% 30 Supplies - 41,248 - 16,300 16,300 0.00% 0.00% 40 Other Services & Charges - 2,058,236 858,000 24,670 24,670 - 97.12% 0.00% EXPENDITURE TOTAL - 2,099,490 858,000 191,041 203,217 - 77.73% 6.37% REVENUE General Fund - 813,730 858,000 191,041 203,217 - 77.73% 6.37% Spec Purp District -Flood Control - 1,285,760 - - - 0.00% 0.00% REVENUE TOTAL $ - $ 2,099,490 $ 858,000 $ 191,041 $ 203,217 - 77.73% 6.37% Summary of Budget Changes Budget changes for the Emergency Preparedness division include movement of funding out of Public Works into the Fire Department, step increases and COLA increases for salaries, and health care cost changes, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00 -Other I Total 2010 Budget) $ I$ I$ I $ 858,000 I $ I$ I$ $ 858,000 2011 Changes Deease in Salaries and Wages 101,826 Decrease in FICA 7,790 Decrease in PERS 7,094 Increase in lndustrial lnsurance 622 Decrease in Medical 283 Increase in Employer contributions to Medical 32,456 Budget for office /operating supplies $ 108,775 $ 53,472 16,300 $ 24,670 $ - $ - $ - $ 203,217 Removal -prior year's budget for professional services (858,000) Budget for communication 14,670 Budget for Travel 5,000 Budget for miscellaneous EOC services 5,000 2011 Budget Totals $ 101,826 $ 48,245 $ 16,300 $ 24,670 $ - $ - $ - $ 191,041 2012 Changes Increase in Salaries and Wages 6,949 Increase in FICA 531 Increase in PERS 2,648 Increase in Industrial Insurance 64 Increase in Medical 53 Increase in Employer contributions to Medical 1,931 2012 Budget Totals $ 108,775 $ 53,472 $ 16,300 $ 24,670 $ - $ - $ - $ 203,217 Page 198 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Emergency Management Coordinator 1 1 $ 78,210 $ 28,189 1 $ 83,664 $ 31,686 CERT Trainer 1 0.50 23,616 20,056 0.50 25,111 21,786 Department Total 2 1.5 $ 101,826 $ 48,245 1.5 $ 108,775 $ 53,472 Professional Contract Account Number Purpose 2011 2012 000.11.525.600.42.00 INET $ 1,200 $ 1,200 000.11.525.600.42.00 Nextel and Blackberry 3,570 3,570 000.11.525.600.42.00 Phones at EOC Station 45 9,900 9,900 000.11.525.600.43.00 Travel 5,000 5,000 000.11.526.600.49.00 EOC Drills and Training 5,000 5,000 Total Professional Services $ 24,670 $ 24,670 Page 199 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Fire (11) - Ambulance, Rescue & Aid FUND: General RESPONSIBLE MANAGER: Chief Nick Olivas DIVISION: 526.800 FUND NUMBER: 000 POSITION: Fire Chief Description The purpose of the Fire /Ambulance, Rescue and Emergency Aid division of the Fire Department is to provide basic and advanced life support to the citizens and general public of Tukwila as well as within our mutual aid response areas. Ambulance service is provided on a limited basis as outlined in Fire Department Standard Operating Procedure. Current service levels include 100 % of fire fighters trained as E.M.T.'s and defibrillation technicians, and one aid car, three engines, one ladder truck, and one battalion rig with emergency care capabilities. 2009 -2010 Accomplishments ♦ Evaluated status of department Pandemic Flu supplies. ♦ Provided assistance and guidance to City for establishing a new Public Access Defibrillator (PAD) program and assist with training on PAD devices. ♦ Completed all 2009 -2010 competency -based training objectives. ♦ Provided First Aid/ CPR and public access defibrillation training to the public and City employees. 2011 Program Goals ♦ Provide one department member to participate on Zone 3 EMS committee. ♦ Evaluate status of department Pandemic flu supplies. ♦ Provide CBT instructor training for all department instructors. 2012 Program Goals ♦ Provide first Aid/ CPR and public access defibrillation training to the public and City employees. ♦ Provide on -going advanced auto extrication training for department personnel. ♦ Maintain, test and calibrate aid equipment. ♦ Participate in new technology evaluations offered by King County Medical Program Director. Page 200 10- Salaries 120- Benefits 130- Supplies 1 40-Prof. Serv. 150- Intergov 160- Capital 1 00 -Other 1 Total 1 2011 -2012 Biennial Budget City of Tukwila, Washington Fire - Ambulance/Rescue/Emergency Aid General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ 24,070 $ 24,256 $ 25,200 $ 31,700 $ 31,700 25.79% 0.00% 40 Other Services & Charges 11,409 5,847 20,073 8,000 8,000 - 60.15% 0.00% 50 Intergovt. Services & Taxes 302,543 299,461 326,000 284,000 285,420 - 12.88% 0.50% 60 Capital Outlays - - 8,500 - - - 100.00% 0.00% EXPENDITURE TOTAL 338,022 329,564 379,773 323,700 325,120 - 14.76% 0.44% REVENUE General Fund 336,378 327,838 379,773 321,448 322,800 - 15.36% 0.42% EMS Participation Grant 1,644 1,726 - 2,252 2,320 0.00% 3.02% REVENUE TOTAL $ 338,022 $ 329,564 $ 379,773 $ 323,700 $ 325,120 44.76% 0.44% Summary of Budget Changes Budget changes for the Ambulance /Rescue /Emergency Aid division include minor increases for supplies, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 2010 Budget $ 1 $ - $ 25,200 I $ 20,073 1 $ 326,000 $ 8,500 I $ - $ 379,773 2011 Changes Purpose 2011 2012 000.11.526.800.45.95 Equipment 0 & M $ 7,000 $ 7,000 000.11.526.800.48.00 Distribute central supplies budget to depts 1,000 1,000 500 Total Professional Services 650 $ 8,000 Approved initiative - increase first aid supplies budget 6,000 770 Decrease in Equipment Rental- Replacement /O &M $ - $ - $ 31,700 (12,073) $ 285,420 $ - $ - $ 325,120 Decrease cost in Fire suppression dispatch services - Valley Com (10,000) Decrease cost in Fire rescue /emergency aid dispatch services - Valley Com (32,000) Decrease in Capital (8,500) 2011 Budget Totals $ - $ - $ 31,700 $ 8,000 $ 284,000 $ - $ - $ 323,700 2012 Changes Purpose 2011 2012 000.11.526.800.45.95 Equipment 0 & M $ 7,000 $ 7,000 000.11.526.800.48.00 Increase cost in Fire suppression dispatch services - Valley Com 1,000 1,000 Total Professional Services 650 $ 8,000 Increase cost in Fire rescue /emergency aid dispatch services - Valley Com 770 2012 Budget Totals $ - $ - $ 31,700 $ 8,000 $ 285,420 $ - $ - $ 325,120 Professional Contract Professional services contracts in the Ambulance /Rescue /Emergency Aid division include equipment O &M and equipment maintenance. Account Number Purpose 2011 2012 000.11.526.800.45.95 Equipment 0 & M $ 7,000 $ 7,000 000.11.526.800.48.00 Maint. for defibrillators, repair backboards, blood pressure cuff calibration 1,000 1,000 Total Professional Services $ 8,000 $ 8,000 Page 201 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 202 2011 -2012 Biennial Budget City of Tukwila, Washington DATABASE ADMINISTRATOR Information Technology INFORMATION TECHNOLOGY DIRECTOR f SYSTEMS ADMINISTRATOR I [INFORMATION TECHNOLOGY ASSISTANT r ADMINISTRATIVE SUPPORT COORDINATOR (2) SR INFORMATION TECHNOLOGY SPECIALIST (2) i Page 203 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Information Technology (12) FUND: General RESPONSIBLE MANAGER: Mary Miotke DIVISION: 518.880 FUND NUMBER: 000 POSITION: Director Description Provides technical leadership and support for the City's information infrastructure to assist the City in providing the highest quality services in the most efficient and cost - effective manner. In partnership with all City Departments, Information Services oversees all technology systems for the City, including networking systems, computer software and hardware, maintenance, purchasing, integration, repairing, and problem solving in order to meet the City's need for reliable and timely information and support. 2009 -2010 Accomplishments ♦ Developed Strategic Plan for IT Department to address City -wide technology needs. ♦ Researched and implemented an advanced, multi - tiered system for network security, tracking and monitoring. ♦ Fully implemented City -wide Active Directory, replacing network services and servers as required, and building in connectivity redundancy for quality of service. ♦ Established an IT Technical Knowledgebase with procedures and trouble- shooting tips for added efficiency with HelpDesk services. 2011 Program Goals ♦ Fully implement Microsoft Enterprise Agreement licensing and VoIP phone system features. ♦ IT staff to attend technical training in accordance with vouchers included in Microsoft Enterprise Agreement. ♦ Work with ValleyComm to coordinate CAD and communications upgrades for Public Safety. ♦ Continue working with and supporting departments in implementing disaster recovery and emergency operations contingency plans. ♦ Improve quality, variety and standardization of communications outreach to include City website, community newspaper, publications, Radio 1640 and TV21. ♦ Work with Economic Development to develop guidelines for using the City of Tukwila's seal and logos in City publications and marketing functions. 2012 Program Goals ♦ Monitor and improve security of systems and redundancy as needed, to include email, SPAM, border intrusion, PCI compliance, etc. to ensure safety of electronic City resources. ♦ IT staff to attend technical training in accordance with vouchers included in Microsoft Enterprise Agreement. ♦ Work with ValleyComm to coordinate CAD and communications upgrades for Public Safety. ♦ Continue working with and supporting departments in implementing disaster recovery and emergency operations contingency plans. • Improve quality, variety and standardization of communications outreach to include City website, community newspaper, publications, Radio 1640 and TV21. Page 204 2011 -2012 Biennial Budget City of Tukwila, Washington Information Technology General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 408,475 $ 500,225 $ 520,246 $ 558,127 $ 583,579 7.28% 4.56% 20 Personnel Benefits 180,983 215,491 214,480 211,952 235,602 -1.18% 11.16% 30 Supplies 54,629 105,527 6,200 127,766 127,766 1960.74% 0.00% 40 Other Services & Charges 32,333 90,687 138,700 175,000 175,000 26.17% 0.00% 60 Capital Outlays - 39,142 241,000 32,000 32,000 - 86.72% 0.00% 00 Other - - (34,356) - - - 100.00% 0.00% EXPENDITURE TOTAL 676,420 951,072 1,086,270 1,104,845 1,153,947 1.71% 4.44% REVENUE General Fund 676,420 951,072 1,086,270 1,104,845 1,153,947 1.71% 4.44% REVENUE TOTAL $ 676,420 $ 951,072 $ 1,086,270 $ 1,104,845 $ 1,153,947 1.71% 4.44% Summary of Budget Changes Budget changes for the Information Technology department include step increases and COLA increases for salaries, health care cost changes, transfer in of telecommunications funding from the Public Works department, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40 -Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 520,246 $ 214,480 1 $ 6,200 1 $ 138,700 1 $ - $ 241,000 $ (34,356)1 $ 1,086,270 2011 Changes Increase in Salaries and Wages 37,881 Increase in FICA 3,123 Increase in PERS 9,920 Increase in Industrial lnsurance 986 Decrease in Medical (1,641) Decrease in Employer contributions to Medical (14,916) Distribute central supplies budget to depts 1,566 Increase in small tools and equipment 1,500 Decrease in repair supplies (2,000) Decrease computer replacement budget (88,500) Decrease in technical support (1,000) Increase newspaper /City ads 10,000 Increase in communication budget 24,300 Decrease communication - Nextel (10,000) Increase in equipment rental O &M 1,500 Budget transfer from Public Works- Repair /Maint 28,500 Decrease repair and maintenance (3,000) Decrease repair and maintenance - Nextel (1,500) Decrease software upgrades (7,000) Decrease training (5,500) Move capital funding to supplies budget for city -wide comp, laptop, printer replacements 176,000 (176,000) Move partial capital funding for network purchases to supplies budget 33,000 (33,000) Reversal of Unallocated Budget Reduction 34,356 2011 Budget Totals $ 558,127 $ 211,952 $ 127,766 $ 175,000 $ - $ 32,000 $ - $ 1,104,845 Page 205 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Increase in Salaries and Wages 25,452 Increase in FICA 1,414 Increase in PERS 13,335 Increase in Industrial Insurance 306 Increase in Medical 2,296 Increase in Employer contributions to Medical 6,299 2012 Budget Totals $ 583,579 $ 235,602 $ 127,766 $ 175,000 $ - $ 32,000 $ - $ 1,153,947 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits IT Director Systems Administrator Senior Info Technology Specialist Database Administrator Admin Support Coordinator Info Technology Assistant Extra Labor Department Total 1 1 2 1 2 1 8 1 $ 115,328 1 83,400 2 127,056 1 63,688 2 120,012 1 46,143 2,500 8 $ 558,127 $ 30,311 31,551 58,865 28,547 37,823 23,304 1,551 $ 211,952 1 $ 124,086 1 86,119 2 131,038 1 65,736 2 124,176 1 49,924 2,500 8 $ 583,579 $ 34,483 34,891 65,233 31,342 42,176 25,879 1,598 $ 235,602 Page 206 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Information Technology department include citywide communication costs, network and desktop system maintenance, computer upgrades, and Tukwila Reporter expenses, among others. Account Number Purpose 2011 2012 000.12.518.880.41.01 Technical support - vendor assistance and outsourced projects $ 1,000 $ 1,000 000.12.518.880.42.00 Communication expenses, radio, connectivity, chamber audio, TV 7,700 7,700 000.12.518.880.42.00 City telephone usage and line charges 30,300 30,300 000.12.518.880.42.00 City newspaper ads 20,000 20,000 000.12.518.880.42.01 City-wide Nextel service 40,000 40,000 000.12.518.880.43.00 Meals, Parking, Mileage, Lodging for conferences: ACCIS, Active, Accela 1,500 1,500 000.12.518.880.45.95 Equipment 0 & M 1,500 1,500 000.12.518.880.48.00 Repair & Maintenance of printers, computers, telephones 31,500 31,500 000.12.518.880.49.00 Computer system component upgrades 5,000 5,000 000.12.518.880.49.00 Hazelnut - Printing, postage, and mail house costs 30,000 30,000 000.12.518.880.49.01 Standard software new and upgrade purchases 3,000 3,000 000.12.518.880.49.03 Registrations for conferences and training 2,500 2,500 000.12.518.881.42.02 Internet services for city-wide use 1,000 1,000 Total Professional Services $ 175,000 $ 175,000 Performance Measures Information Technology 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Computer units 257 278 267 260 255 Laptops (including vehicle installs) 114 115 135 129 129 Network printers and plotters 85 92 89 89 89 Servers (2010 Estimate: one server is for phone system provided by Mitel) 24 24 26 26 26 Website unique visitors 25,000 30,000 30,000 30,000 30,000 Page 207 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 208 MAINT. & OPS SPECIALIST (4) / 2011 -2012 Biennial Budget City of Tukwila, Washington Public Works PUBLIC WORKS DIRECTOR r PUBLIC WORKS ANALYST DEPUTY PUBLIC WORKS DIRECTOR ADMIN. SUPPORT TECHNICIAN MAINTENANCE OPERATIONS MANAGER STREETS M &O SUPERINTENDENT L 1 WATER M &O SUPERINTENDENT r SEWER/SURFACE WATER M &O SUPERINTENDENT 1 FACILITIES M &O SUPERINTENDENT 1 4 EQUIP. RENTAL M &O SUPERINTENDENT r ADMIN. SUPPORT TECH. (2) ROADWAY M &O FOREMAN(1.5) 4 1 TRAFFIC OPS. COORDINATOR r 4 M &O FOREMAN -WATER QUALITY SPECIALIST SEWERM &O FOREMAN SUR WTR M &O FOREMAN (1.5) FACILITIES OPS. TECHNICIAN (2) MAINT. & OPS. SPECIALIST (5) MAINTENANCE WORKER (2) SENIOR MAINT.& OPS. SPECIALIST / { LEAD FACILITIES CUSTODIAN r• \ FLEET TECHNICIAN (4) l 1 SENIOR MAINT.& OPS. SPECIALIST MAINT.& OPS. SPECIALIST (.5) r \ MAINT.& OPS. SPECIALIST (5.5) FACILITIES CUSTODIAN (6) CITY ENGINEER PROJECT MANAGEMENT r SENIOR ENGINEER PROJECT MANAGER (2) SENIOR PROJECT INSPECTOR DEVELOPMENT SERVICES ENGINEER (2) PROJECT INSPECTOR ADMIN.SUPPORT TECHNICIAN 111 GIS COORDINATOR UTILITY SYSTEMS SENIOR ENGINEER (2) NPDES COORDINATOR TRANSPORTATION SYSTEMS SENIOR ENGINEER 1 Page 209 2011 -2012 Biennial Budget City of Tukwila, Washington 2011 -2012 Biennial Budget Public Works Admin, Maintenance, Engineering, Development, Facility Maintenance Program 2008 2009 2010 2011 2012 2010 -11 2011 -12 Actual Actual Budget Budget Budget % Chg % Chg Administration $ 747,408 $ 738,014 $ 780,951 $ 555,243 $ 584,345 - 28.90% 5.24% Maintenance 320,951 333,270 343,646 334,884 348,338 -2.55% 4.02% Engineering 697,862 608,420 787,913 605,984 624,087 - 23.09% 2.99% Development 404,577 433,567 501,537 402,515 422,324 - 19.74% 4.92% Facility Maintenance 1,437,941 1,543,348 1,586,229 1,585,899 1,634,709 - 0.02% 3.08% Street Maintenance 2,573,890 2,280,105 2,570,563 2,603,943 2,676,535 1.30% 2.79% Total $ 6,182,629 $ 5,936,724 $ 6,570,839 $ 6,088,468 $ 6,290,338 -7.34% 3.32% Page 210 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works (13) - Admin FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: 532.100 FUND NUMBER: 000 POSITION: Director Description The mission of Public Works Administration is to initiate, implement and manage the programs, staff and facilities that provide for the public health, safety and welfare through the design, construction and maintenance of the municipal infrastructure to include: streets, signals, water, sewer, storm drains, flood control, equipment, vehicles, and facilities. The Public Works Director manages this program through four divisions: the Engineering Division, Maintenance Administration, Development Services Division, and the Facility Maintenance Division. Numerous relationships with other agencies such as Cascade Water Alliance, King County, Metropolitan Wastewater Agencies, WSDOT, the Regional Transit Authority, and the cities of Renton, SeaTac, Seattle and Kent are required to coordinate projects and services. 2009 -2010 Accomplishments ♦ Completed Council- approved Local Improvement District (LID) No. 33 to help fund the Tukwila Urban Center Access Project (Klickitat). ♦ Implemented Howard Hanson Dam Flood Response Plan with extensive public outreach, staff training, and installing protective measures along the Green River. ♦ Evaluated future grant funding options available and proposed a course of action to fund transportation projects. 2011 Program Goals ♦ Prepare a comprehensive City Facilities Upgrade and Replacement Plan. ♦ Begin negotiations for the Solid Waste & Recycling contract. ♦ Evaluate future grant funding options available and propose transportation projects. ♦ Review "rate model" for establishing appropriate rates for enterprise funds. ♦ Hold community informational meetings. a course of action to fund water, sewer and surface water 2012 Program Goals ♦ Present to Council the comprehensive City Facilities Upgrade and Replacement Plan. ♦ Formalize and accept a Solid Waste & Recycling contract. ♦ Evaluate future grant funding options available and prop transportation projects. ♦ Review "rate model" for establishing appropriate rates for enterprise funds. ♦ Hold community informational meetings. ose a course of action to fund water, sewer and surface water Page 211 2011 -2012 Biennial Budget City of Tukwila, Washington Public Works - Administration General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 432,595 $ 502,890 $ 541,685 $ 382,350 $ 398,528 - 29.41% 4.23% 20 Personnel Benefits 131,293 145,718 146,928 106,254 119,677 - 27.68% 12.63% 30 Supplies 59,702 17,720 28,060 6,060 6,060 - 78.40% 0.00% 40 Other Services & Charges 123,818 71,686 71,533 60,579 60,080 - 15.31% -0.82% 00 Other - - (7,255) - - - 100.00% 0.00% EXPENDITURE TOTAL 747,408 738,014 780,951 555,243 584,345 - 28.90% 5.24% REVENUE General Fund 747,408 738,014 780,951 555,243 584,345 - 28.90% 5.24% REVENUE TOTAL $ 747,408 $ 738,014 $ 780,951 $ 555,243 $ 584,345 - 28.90% 5.24% Summary of Budget Changes Budget changes for the Public Works Administration division include step increases and COLA increases for salaries, health care cost changes, transfer out of telecommunications funding to the IT department, EOC transfer to Fire department, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20- Benefits 1 30- Supplies 1 40 -Prof. Serv. 1 50- Intergov 1 60- Capital 1 00 -Other 1 Total 2010 Budget $ 541,685 $ 146,928 $ 28,060 $ 71,533 1 $ - $ (7,255) $ 780,951 2011 Changes Decrease in Salaries and Wages (159,335) Decrease in FICA (14,220) Decrease in PERS (2,282) Decrease in Industrial Insurance (200) Decrease in Medical (1,549) Decrease in Employer contributions to Medical (22,423) Eliminate operating supplies from EOC division -Move to Fire (3,000) Eliminate EOC DERT Trailer supplies -Move to Fire (19,000) Increase in Equipment Rental & Replacement 4,046 Increase in Credit Card Fees 2,000 Increase in Neighborhood Revitalization -Solid Waste 7,000 Decrease in EOC communication -Move to Fire (1,200) Decrease in EOC travel -Move to Fire (5,000) Decrease in EOC training -Move to Fire (17,800) Reversal of prior year's budget reduction 7,255 2011 Budget Totals $ 382,350 $ 106,254 $ 6,060 $ 60,579 $ - $ - $ - $ 555,243 Page 212 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Purpose 2011 2012 000.13.532.100.41.00 Cable franchise service renewal $ - $ 39,000 000.13.532.100.42.00 Increase in Salaries and Wages 16,178 650 000.13.532.100.43.00 Mileage, meals, parking 100 100 000.13.532.100.45.94 Equipment Replacement Fund Increase in FICA 4,047 500 Equipment 0 & M 5,200 5,200 000.13.532.100.48.00 Plotter, copier and KIP copier repairs 2,000 Increase in PERS 000.13.532.100.48.01 9,028 1,083 1,083 000.13.532.100.49.00 Memberships, registrations, and training 1,000 1,000 Increase in Industrial Insurance Credit card fees 130 2,000 000.13.532.100.49.50 Advertising /printing expenses for City's clean-up events, solid waste 44,500 5,000 Increase in Medical $ 60,579 1,587 Increase in Employer contributions to Medical 2,178 Increase in Cable Franchise service renewal 39,000 Decrease in solid waste and recycling services (39,500) Increase in Equipment replacement 1 2012 Budget Totals $ 398,528 $ 119,677 $ 6,060 $ 60,080 $ - $ - $ - $ 584,345 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Public Works Director Deputy Public Works Director Public Works Analyst Admin Support Technician Extra Labor Department Total 1 1 1 1 4 1 $ 131,206 $ 34,943 1 108,816 30,448 1 87,804 26,449 1 52,524 14,414 2,000 4 $ 382,350 $ 106,254 1 $ 139,968 $ 39,631 1 112,032 34,369 1 90,408 29,514 1 54,120 16,163 2,000 4 $ 398,528 $ 119,677 Professional Contract Professional services contracts in the Public Works Administration division include consultant services to negotiate a solid waste and recycling contract and cable franchise renewal. This will require a comprehensive audit, needs analysis, contract negotiations, and other tasks to ensure that the City receives the best possible rates and services for City residents and businesses. Account Number Purpose 2011 2012 000.13.532.100.41.00 Cable franchise service renewal $ - $ 39,000 000.13.532.100.42.00 Phone and postage 650 650 000.13.532.100.43.00 Mileage, meals, parking 100 100 000.13.532.100.45.94 Equipment Replacement Fund 4,046 4,047 000.13.532.100.45.95 Equipment 0 & M 5,200 5,200 000.13.532.100.48.00 Plotter, copier and KIP copier repairs 2,000 2,000 000.13.532.100.48.01 800 MHZ radio 1,083 1,083 000.13.532.100.49.00 Memberships, registrations, and training 1,000 1,000 000.13.532.100.49.08 Credit card fees 2,000 2,000 000.13.532.100.49.50 Advertising /printing expenses for City's clean-up events, solid waste 44,500 5,000 Total Professional Services $ 60,579 $ 60,080 Page 213 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works (13) - Maintenance Admin DIVISION: 532.101 FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description The mission of Maintenance Administration is to manage the maintenance programs and activities for equipment, facilities, streets, water, sewer, and surface water. This division also provides staff support and coordination with the engineering division and other City departments as well as external agencies and service providers. The Maintenance Administration Division is managed by the Maintenance Operations Manager who reports to the Director of Public Works. 2009 -2010 Accomplishments ♦ Identified operational requirements (facility space, equipment, and personnel) for all maintenance functions being performed. ♦ Implemented recurrent technical training and operational safety programs to maintain employee certification levels to meet current and updated regulations. ♦ Initiated a program that will improve the energy efficiency of City maintenance operations. 2011 Program Goals ♦ Use the recurrent technical training and operational safety programs to maintain employee certification levels to meet current and updated regulations. ♦ Continue to improve the energy efficiency of City maintenance operations. 2012 Program Goals ♦ Use the recurrent technical training and operational safety programs to maintain employee certification levels to meet current and updated regulations. ♦ Continue to improve the energy efficiency of City maintenance operations. Page 214 2011 -2012 Biennial Budget City of Tukwila, Washington Public Works - Maintenance Administration General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 201,384 $ 213,407 $ 219,551 $ 222,756 $ 229,260 1.46% 2.92% 20 Personnel Benefits 93,253 102,549 98,822 89,832 98,743 - 9.10% 9.92% 30 Supplies 3,060 559 3,750 3,750 3,750 0.00% 0.00% 40 Other Services & Charges 23,254 16,755 21,523 18,546 16,585 - 13.83% - 10.57% EXPENDITURE TOTAL 320,951 333,270 343,646 334,884 348,338 - 2.55% 4.02% REVENUE General Fund 320,951 333,270 343,646 334,884 348,338 - 2.55% 4.02% REVENUE TOTAL $ 320,951 $ 333,270 $ 343,646 $ 334,884 $ 348,338 - 2.55% 4.02% Summary of Budget Changes Budget changes for the Maintenance division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30-Supplies 1 40-Prof. Serv. 150- Intergov 160- Capital 1 00-Other I Total 2010 Budget $ 219,551 $ 98,822 $ 3,750 $ 21,523 1 $ I$ 343,646 2011 Changes Increase in Salaries and Wages 3,205 Decrease in FICA (508) Increase in PERS 3,741 Increase in Industrial Insurance 204 Decrease in Medical (306) Decrease in Employer contributions to Medical (12,121) Increase in equipment replacement funding 1,961 Decrease in equipment rental O &M $ 229,260 $ 98,743 $ 3,750 (4,938) $ - $ - $ - $ 348,338 2011 Budget Totals $ 222,756 $ 89,832 $ 3,750 $ 18,546 $ $ - $ - $ 334,884 2012 Changes Increase in Salaries and Wages 6,504 Increase in FICA 294 Increase in PERS 4,997 Increase in lndustrial lnsurance 98 Increase in Medical 217 Increase in Employer contributions to Medical 3,305 Decrease in equipment replacement funding (1,961) 2012 Budget Totals $ 229,260 $ 98,743 $ 3,750 $ 16,585 $ - $ - $ - $ 348,338 Page 215 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 2012 Budgeted FTE Salaries Benefits Maintenance Operations Manager Admin Support Technician Extra Labor Department Total 1 2 3 1 $ 116,376 $ 36,156 2 104,880 53,676 1,500 3 $ 222,756 $ 89,832 1 $ 119,808 $ 40,105 2 107,952 58,638 1,500 3 $ 229,260 $ 98,743 Professional Contract Professional services contracts in Maintenance include repairs and maintenance for office equipment, consulting services, equipment replacement and O &M charges, among others. Account Number Purpose 2011 2012 000.13.532.101.41.00 Consultant services depending on necessity $ 1,000 $ 1,000 000.13.532.101.43.00 Mileage, meals, parking 300 300 000.13.532.101.45.00 Copiers at Minkler and George Long Buildings 10,000 10,000 000.13.532.101.45.94 Equipment replacement fund 1,961 - 000.13.532.101.45.95 Equipment 0 & M 2,000 2,000 000.13.532.101.48.00 Copier, equipment repairs and maintenance 1,250 1,250 000.13.532.101.49.00 Memberships, registrations, and training 2,035 2,035 Total Professional Services $ 18,546 $ 16,585 Page 216 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works (13) - Engineering FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: 532.200 FUND NUMBER: 000 POSITION: Director Description The Engineering Division mission is to provide professional engineering services for planning, design, construction, maintenance, and operation of the water, sewer, surface water and transportation infrastructure. Services include coordination with adjoining agencies such as Renton, Kent, Seattle, SeaTac, Water District 125, and Valley View Sewer District, as well as with regional agencies such as King County Metro Transit and Sewer, WSDOT, Green River Basin Technical Committee, Regional Transit Authority, Puget Sound Regional Council, and the Transportation Improvement Board. Other services include assisting development permit review and monitoring of franchise utility operations in the City. The City Engineer is the licensed Professional Engineer official for the City and manages the Engineering Division. The City Engineer provides staff support to assigned Council committees and reports to the Director of Public Works. 2009 -2010 Accomplishments ♦ Assessed standardized contracting procedures for construction and repair projects. ♦ Performed annual assessment and update of transportation impact fees system. 2011 Program Goals ♦ Implement standardized contracting procedures for construction and repair projects. ♦ Oversee development of Tukwila South and coordination with Southcenter Pkwy Extension Project. ♦ Ongoing construction of Southcenter Parkway Extension Project. ♦ Start construction of the Tukwila Urban Center Access (Klickitat) Project. 2012 Program Goals ♦ Biennial assessment and update of pavement management system. ♦ Biennial assessment and update of transportation impact fees system. ♦ Complete construction of Southcenter Parkway Extension Project. ♦ Ongoing construction of the Tukwila Urban Center Access (Klickitat) Project. Page 217 2011 -2012 Biennial Budget City of Tukwila, Washington Public Works - Engineering General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 345,295 $ 327,981 $ 450,416 $ 370,518 $ 382,800 - 17.74% 3.31% 20 Personnel Benefits 124,278 122,119 184,850 118,526 131,805 - 35.88% 11.20% 30 Supplies 21,067 54,354 72,500 47,500 7,500 - 34.48% - 84.21% 40 Other Services & Charges 183,867 57,867 60,147 69,440 66,982 15.45% -3.54% 60 Capital Outlays 23,355 46,099 20,000 - 35,000 - 100.00% 0.00% EXPENDITURE TOTAL 697,862 608,420 787,913 605,984 624,087 - 23.09% 2.99% REVENUE General Fund 697,862 608,420 787,913 605,984 624,087 - 23.09% 2.99% REVENUE TOTAL $ 697,862 $ 608,420 $ 787,913 $ 605,984 $ 624,087 - 23.09% 2.99% Summary of Budget Changes Budget changes for the Engineering division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011 -2012 biennial budget, among others. 10- Salaries 120- Benefits 1 30-Supplies 140 -Prof. Serv. 1 50-Intergov 160- Capital 1 00-Other I Total 2010 Budget $ 450,416 $ 184,850 $ 72,500 $ 60,147 I $ - $ 20,000 I $ - $ 787,913 2011 Changes Decrease in Salaries due to 1.0 FTE reduction (79,898) Decrease in FICA (7,246) Increase in PERS 1,892 Increase in Industrial Insurance 1,560 Increase in Medical 86 Decrease in Employer contributions to Medical (62,616) Decrease in emergency radios (25,000) Increase in equipment replacement funding 9,640 Decrease in equipment rental O &M (347) 35,000 Eliminate capital budget $ 382,800 $ 131,805 $ 7,500 $ 66,982 $ - (20,000) $ $ 624,087 2011 Budget Totals $ 370,518 $ 118,526 $ 47,500 $ 69,440 $ - $ - $ - $ 605,984 2012 Changes Increase in Salaries and Wages 12,282 Increase in FICA 638 Increase in PERS 8,471 Increase in Industrial lnsurance 286 Increase in Medical 377 Increase in Employer contributions to Medical 3,507 Decrease radio funding (40,000) Decrease in equipment replacement funding (2,458) Increase in capital funding for aerial photos, etc 35,000 2012 Budget Totals $ 382,800 $ 131,805 $ 7,500 $ 66,982 $ - $ 35,000 $ $ 624,087 Page 218 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits City Engineer Senior Engineer Senior Project Inspector GIS Coordinator Department Total 1 2 1 1 5 1 $ 118,230 $ 29,996 1 105,192 32,560 1 73,848 31,529 1 73,248 24,441 4 $ 370,518 $ 118,526 1 $ 123,024 $ 33,710 1 108,360 36,279 1 76,008 34,709 1 75,408 27,107 4 $ 382,800 $ 131,805 Professional Contract Professional services contracts in the Engineering division include project management, traffic counts, equipment replacement and O &M charges, and modeling and GIS assistance. Account Number Purpose 2011 2012 000.13.532.200.41.00 Consultant services for project management, computer support, traffic counts, surveying and transportation modeling, screening for compliance with ESA, peer reviews, traffic items not covered elsewhere, Development's annual water testing $ 25,900 $ 25,900 000.13.532.200.41.00 GIS survey support 2,500 2,500 000.13.532.200.42.00 Phone service, Nextel and postage 2,000 2,000 000.13.532.200.43.00 Mileage, meals, parking 400 400 000.13.532.200.45.94 Equipment replacement 9,640 7,182 000.13.532.200.45.95 Equipment 0 & M 17,000 17,000 000.13.532.200.48.00 ArcInfo and ArcView maintenance and copier repairs and maintenance 2,000 2,000 000.13.532.200.49.00 Memberships, prof. licenses, trng, software, subscriptions /publications 10,000 10,000 Total Professional Services $ 69,440 $ 66,982 Performance Measures Public Works Engineering 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection New projects started during year 13 15 15 6 5 Projects completed during year 8 9 8 10 10 Projects in progress at year -end N/A N/A 37 40 42 Number of Public Works contracts 83 110 108 112 120 Page 219 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works (13) - Development Svcs FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: 532.102 FUND NUMBER: 000 POSITION: Director Description The Development Services Division is responsible for reviewing and approving permits associated with land altering, development, residences, and utility permits. The Development Services division works closely with the Department of Community Development to issue permits in a timely fashion. Included is the responsibility for inspecting applicant's utility systems for conformance to the City's standards. The City Engineer oversees this staff, who reports to the Director of Public Works. 2009 -2010 Accomplishments ♦ Worked with and supported DCD to improve permit processes. 2011 Program Goals ♦ Continue to maintain and improve the turn - around time for permit review and approval. ♦ Work with and support DCD to improve permit processes. 2012 Program Goals ♦ Continue to maintain and improve the turn - around time for permit review and approval. ♦ Work with and support DCD to improve permit processes. Page 220 2011 -2012 Biennial Budget City of Tukwila, Washington Public Works - Development General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 294,119 $ 310,242 $ 358,011 $ 302,626 $ 311,458 - 15.47% 2.92% 20 Personnel Benefits 110,458 123,325 143,526 99,889 110,866 - 30.40% 10.99% EXPENDITURE TOTAL 404,577 433,567 501,537 402,515 422,324 - 19.74% 4.92% REVENUE General Fund 404,577 433,567 501,537 402,515 422,324 - 19.74% 4.92% REVENUE TOTAL $ 404,577 $ 433,567 $ 501,537 $ 402,515 $ 422,324 - 19.74% 4.92% Summary of Budget Changes Budget changes for the Development Services division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 120- Benefits 130- Supplies 140 -Prof. Serv. 150- Intergov 1 60- Capital 100 -Other I Total 2010 Budget $ 358,011 $ 143,526 I $ Is Is Is Is - $ 501,537 2011 Changes Decrease in Salaries due to 1.0 FTE reduction (55,385) Decrease in FICA (4,811) Increase in PERS 1,813 Increase in Industrial Insurance 1,560 Decrease in Medical (518) Decrease in Employer contributions to Medical (41,681) 2011 Budget Totals $ 302,626 $ 99,889 $ - $ - $ - $ - $ - $ 402,515 2012 Changes Increase in Salaries and Wages 8,832 Increase in FICA 675 Increase in PERS 6,760 Increase in lndustrial Insurance 286 Increase in Medical 237 Increase in Employer contributions to Medical 3,019 2012 Budget Totals $ 311,458 $ 110,866 $ - $ - $ - $ - $ - $ 422,324 Page 221 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Engineer Project Inspector Admin Support Technician Overtime Department Total 3 1 1 5 2 $ 179,256 $ 53,684 1 67,344 25,133 1 52,584 21,072 3,442 4 $ 302,626 $ 99,889 2 $ 184,536 $ 59,848 1 69,360 27,810 1 54,120 23,208 3,442 - 4 $ 311,458 $ 110,866 Performance Measures Public Works Development 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Number of developer projects reviewed 668 407 500 525 525 Number of Public Works permits 154 131 160 175 175 Number of Franchise Utility permits 100 118 104 107 107 Page 222 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works (13) - Facility Maintenance DIVISION: 518.300 FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description The mission of the Facility Maintenance unit is to preserve all buildings through a preventive maintenance, repair and operating program in order to provide a safe, pleasant and productive work environment for City staff and clients. The work is located in thirty -eight facilities throughout the City, consisting of approximately 229,595 square feet, of which 150,025 square feet is provided with custodial care. Facilities maintained consist of the main City Hall (6200 Building), the 6300 Building, a large community center, a library, four fire stations, Minkler, George Long, and Golf maintenance facilities, several public restrooms, and various other buildings. 2009 -2010 Accomplishments ♦ Maintained a centralized record keeping and tracking system for facility maintenance - work order allocation. ♦ Maintained flat level of utility costs with conservation notwithstanding utility rate increases. ♦ Exceeded 10% goal for procurement and usage of eco- friendly lighting fixtures and custodial products. 2011 Program Goals ♦ Manage utility usage to minimize budgetary impact to less than 5% increase. ♦ Increase procurement and use of eco- friendly custodial products to 15 %, keeping in line with responsible cost and manpower expenditures. ♦ Incorporate additional maintenance and custodial services equivalent to 50,000 sq feet responsibility with equal or better response time and service level for all city facilities. ♦ Create inventory of 6300 building facility equipment and establish preventive maintenance schedule. ♦ Establish recurring supplies and cost effective re -order levels for 6300 building. 2012 Program Goals ♦ Manage utility usage to minimize budgetary impact to less than 5% increase. ♦ Maintain facility equipment to experience downtime at less than 1 %. Page 223 2011 -2012 Biennial Budget City of Tukwila, Washington Public Works - Facility Maintenance General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 515,608 $ 535,545 $ 571,675 $ 576,290 $ 598,545 0.81% 3.86% 20 Personnel Benefits 257,437 272,219 277,777 244,656 271,211 - 11.92% 10.85% 30 Supplies 77,003 66,887 85,900 85,900 85,900 0.00% 0.00% 40 Other Services & Charges 587,893 668,697 650,877 679,053 679,053 4.33% 0.00% EXPENDITURE TOTAL 1,437,941 1,543,348 1,586,229 1,585,899 1,634,709 -0.02% 3.08% REVENUE General Fund 1,437,941 1,543,348 1,586,229 1,585,899 1,634,709 -0.02% 3.08% REVENUE TOTAL $ 1,437,941 $ 1,543,348 $ 1,586,229 $ 1,585,899 $ 1,634,709 -0.02% 3.08% Summary of Budget Changes Budget changes for the Facility Maintenance division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 120- Benefits 1 30- Supplies 1 40-Prof. Serv. 1 50- Intergov 1 60-Capital 1 00-Other 1 Total 2010 Budget $ 571,675 $ 277,777 $ 85,900 $ 650,877 $ I$ $ - $ 1,586,229 2011 Changes Increase in Salaries and Wages 4,615 Increase in FICA 39 Increase in PERS 9,708 Increase in Industrial Insurance 4,241 Increase in Medical 3,057 Decrease in Employer contributions to Medical (50,166) Increase operating rentals and leases- records center $ 598,545 $ 271,211 $ 85,900 96,000 $ - $ - $ - $ 1,634,709 Increase in equipment replacement funding 7,316 Decrease in equipment rental O &M (14,640) Decrease - consultant fees for bldng management (50,000) Decrease in repair and maintenance (10,500) 2011 Budget Totals $ 576,290 $ 244,656 $ 85,900 $ 679,053 $ - $ - $ - $ 1,585,899 2012 Changes Increase in Salaries and Wages 22,255 Increase in FICA 1,702 Increase in PERS 13,441 Increase in Industrial Insurance 1,878 Increase in Medical 2,766 Increase in Employer contributions to Medical 6,768 2012 Budget Totals $ 598,545 $ 271,211 $ 85,900 $ 679,053 $ - $ - $ - $ 1,634,709 Page 224 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Maint & Ops Superintendent Lead Facilities Custodian Facilities Ops Technician Facilities Custodian Overtime Department Total 1 1 $ 90,384 $ 31,412 1 1 68,484 32,802 2 2 130,002 48,463 6 6 286,306 131,979 1,114 10 10 $ 576,290 $ 244,656 1 $ 93,024 $ 34,855 1 70,560 36,648 2 133,872 53,640 6 299,975 146,068 1,114 10 $ 598,545 $ 271,211 Professional Contract Professional services contracts in the Facility Maintenance division include records center rent, citywide utilities, facility repairs and maintenance, and equipment replacement and O &M charges, among others. Account Number Purpose 2011 2012 000.13.518.300.41.00 Consultant services inspections - boiler, roof, architectural $ 2,000 $ 2,000 000.13.518.300.42.00 Nextel phones and pagers 1,500 1,500 000.13.518.300.42.00 Alarm system monitoring at facilities 3,600 3,600 000.13.518.300.45.00 Rental of scaffolding, pumps, A/C units, heaters 2,000 2,000 000.13.518.300.45.00 Lease of Records Center 96,000 96,000 000.13.518.300.45.94 Equipment Replacement Fund 7,316 7,316 000.13.518.300.45.95 Equipment 0 & M 27,000 27,000 000.13.518.300.47.00 Facilities electricity, natural gas, water, sewer, and surface water 379,449 379,449 000.13.518.300.48.00 Facilities repair to security systems, HVAC, roof, plant care, carpet cleaning and exterminating completed by outside vendors 159,188 159,188 000.13.518.300.49.00 Memberships, licenses, tuitions for Certified Building Operators 1,000 1,000 Total Professional Services $ 679,053 $ 679,053 Performance Measures City facilities at 5829 South 140th Street (Log Cabin) was demolished in 2009 due to Howard Hanson Dam flood response. Public Works Facilities 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Work orders issued 579 551 550 550 550 Work orders completed 556 525 530 535 535 Work orders in progress at year -end 23 26 20 15 15 Inventory Number of City facilities 39 39 38 38 38 Amount of square footage for all City facilities 236,321 230,073 229,595 229,595 229,595 Amount of square footage covered by City custodial svcs 108,203 108,203 118,865 150,025 150,025 Page 225 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: PW - Street Maintenance (16) FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: 542/543 FUND NUMBER: 000 POSITION: Director Description The function of the Street Maintenance unit is to operate and maintain the traffic control and safety devices of the transportation network which consists of 110 lane miles of commercial /industrial streets and 90 lane miles of residential streets, including bridges, sidewalks, street lighting, and traffic cams. The Street Maintenance unit maintains relationships with adjoining cities, King County and Washington State Department of Transportation. 2009 -2010 Accomplishments ♦ Participated in pavement management for the multi -year street overlay program. ♦ Assessed the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on expanding its use by other departments. ♦ Established a CCTV control center in the police training room /control center. ♦ Expanded fiber trunk line -a total of 5.5 miles with monitor cameras and traffic signal controllers along these routes: ➢ Southcenter Blvd. from Macadam Rd. to Tukwila Intl Blvd. then north to South 152nd St. ➢ Tukwila Intl Blvd. from South 139th St. to Boeing Access Rd. ➢ East Marginal Way South from Boeing Access Rd to the 8100 Block. 2011 Program Goals ♦ Continue to participate in pavement management for the multi -year street overlay program. ♦ Continue to analyze the expansion of the City's video and fiber infrastructure. ♦ Connect Tukwila Valley South to fiber system, expand camera and traffic control system. 2012 Program Goals ♦ Continue to participate in pavement management for the multi -year street overlay program. ♦ Analyze the usage of Intelligent Transportation System (ITS). ♦ Expand fiber system to Interurban Ave. South from Grady Way to Boeing Access Road. Page 226 2011 -2012 Biennial Budget City of Tukwila, Washington Public Works - Street Maintenance General Fund - Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 800,009 $ 810,191 $ 827,085 $ 804,381 $ 832,040 -2.75% 3.44% 20 Personnel Benefits 332,084 359,010 355,270 303,529 335,730 - 14.56% 10.61% 30 Supplies 308,806 157,864 379,731 329,731 329,731 - 13.17% 0.00% 40 Other Services & Charges 1,021,278 925,568 988,477 1,166,302 1,179,034 17.99% 1.09% 50 Intergovt. Services & Taxes 13 6 20,000 - - - 100.00% 0.00% 60 Capital Outlays 111,700 27,466 - - - 0.00% 0.00% EXPENDITURE TOTAL 2,573,890 2,280,105 2,570,563 2,603,943 2,676,535 1.30% 2.79% REVENUE General Fund 2,573,890 2,280,105 2,570,563 2,603,943 2,676,535 1.30% 2.79% REVENUE TOTAL $ 2,573,890 $ 2,280,105 $ 2,570,563 $ 2,603,943 $ 2,676,535 1.30% 2.79% Page 227 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Street Maintenance division include step increases and COLA increases for salaries, health care cost changes, and implementation of program and service reductions for the 2011- 2012 biennial budget, among others. 10- Salaries 1 20-Benefits 1 30- Supplies 1 40-Prof. Serv. 150- Intergov 1 60-Capital 1 00 -Other I Total 2010 Budget $ 827,085 $ 355,270 $ 379,731 1 $ 988,477 $ 20,000 $ 2,570,563 2011 Changes Decrease in Salaries due to 1.0 FTE reduction (22,704) Decrease in FICA (6,500) Increase in PERS 8,440 Increase in Industrial Insurance 139 Decrease in Medical (1,118) Decrease in Employer contributions to Medical (52,702) Decrease Video & Fiber CCTV replacement cameras (1,250) 38,076 Decrease Video & Fiber CCTV communication units (11,250) (25,344) Decrease Video & Fiber CCTV communication units- East Marginal Way $ 832,040 $ 335,730 (11,250) $ 1,179,034 $ - $ - $ - $ 2,676,535 Decrease Video & Fiber CCTV communication units - Interurban Avenue South (11,250) Decrease Video & Fiber CCTV misc cabling, enclosures, transmission equipment and switches (4,300) Decrease Video & Fiber fiber (10,700) Increase in Surface Water fees by 10% 49,330 Reduction in Public Utility Services (32,500) Increase in Equipment Rental & Replacement I 153,887 Increase in Equipment Rental O &M 7,108 Decrease in Machinery & Equipment (5,000) Decrease in Traffic Signal Machinery & Equipment (15,000) 2011 Budget Totals $ 804,381 $ 303,529 $ 329,731 $ 1,166,302 $ - $ - $ - $ 2,603,943 2012 Changes Increase in Salaries and Wages 27,659 Increase in FICA 2,116 Increase in PERS 17,410 Increase in Industrial lnsurance 2,166 Increase in Medical 609 Increase in Employer contributions to Medical 9,900 Increase in Surface Water fees 38,076 Decrease in equipment replacement funding (25,344) 2012 Budget Totals $ 832,040 $ 335,730 $ 329,731 $ 1,179,034 $ - $ - $ - $ 2,676,535 Page 228 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Maint & Ops Superintendent Traffic Operations Coordinator Maint & Ops Foreman Sr Maint & Ops Specialist Maint & Ops Specialist Maintenance Worker Extra Labor Overtime Department Total 1 1 $ 90,072 $ 31,558 1 1 84,264 33,335 1.5 1.5 110,184 41,826 1 1 68,256 30,926 6 5 302,472 113,039 2 2 93,936 52,845 43,723 11,474 12.5 11.5 $ 804,381 $ 303,529 1 $ 92,712 $ 34,995 1 86,736 36,781 1.5 113,424 46,254 1 70,272 33,968 5 314,552 125,637 2 99,147 58,095 43,723 11,474 11.5 $ 832,040 $ 335,730 Professional Contract Professional services contracts in the Street Maintenance division include citywide surface water fees, transportation related utility charges, traffic control equipment, equipment replacement and O &M charges, among others. Account Number Purpose 2011 2012 000.16.542.300.41.00 Transportation Division lab fees for material testing $ 100 $ 100 000.16.542.300.43.00 Transportation Division mileage, parking, and meals 100 100 000.16.542.300.45.00 Transportation Division equipment rentals 3,400 3,400 000.16.542.300.47.00 Transportation Division utility charges specifically from a street project 100 100 000.16.542.300.47.01 Surface water fees 380,760 418,836 000.16.542.300.47.02 Transportation Division Materials - dump fees 20,000 20,000 000.16.542.300.48.00 Transportation Division repairs of saw cuts and grinder sharpening 100 100 Total Roadway Professional Services $ 404,560 $ 442,636 Account Number Purpose 2011 2012 000.16.542.500.48.00 Structures & Bridges repairs done by outside vendors $ 1,500 $ 1,500 Total Structures Professional Services $ 1,500 $ 1,500 Account Number Purpose 2011 2012 000.16.542.630.41.00 Streeting Lighting utility one call locating services $ 500 $ 500 000.16.542.630.43.00 Street Lighting mileage, meals, and parking 100 100 000.16.542.630.47.00 Street lighting elec. power bills from Seattle City Light & Puget Sound Energy 192,500 192,500 Total Street Lighting Professional Services $ 193,100 $ 193,100 Account Number Purpose 2011 2012 000.16.542.640.41.00 Traffic control devices signal light share of utility one call locating services $ 100 $ 100 000.16.542.640.42.00 Traffic control devices signal phone lines, Sprint access card for laptops 1,800 1,800 000.16.542.640.43.00 Traffic control devices mileage, meals, and parking 100 100 000.16.542.640.47.00 Traffic control devices public utility services for signal lights and crosswalks 55,000 55,000 000.16.542.640.48.00 Traffic control devices repairs, interlocal for major emergencies, pole replacement 20,000 20,000 Total Traffic Control Devices Professional Services $ 77,000 $ 77,000 Page 229 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract - continued Account Number Purpose 2011 2012 000.16.542.660.43.00 Snow and ice control mileage, meals, parking $ 300 $ 300 100% Total Snow & Ice Control Professional Services $ 300 $ 300 Account Number Purpose 2011 2012 000.16.542.700.41.00 1 Prof. Svcs roadside for testing sweeping materials for hazardous wastes $ 2,200 $ 2,200 000.16.542.700.43.00 Roadside mileage, meals, and parking 100 100 000.16.542.700.47.00 Roadside electric and gas utilities 400 400 000.16.542.700.47.02 Roadside transfer station fees, recovery & disposal of freon, electronics recycling 30,000 30,000 000.16.542.700.48.00 Roadside rockery repairs by outside vendor 500 500 000.16.542.700.48.01 Roadside contractor for tree removal by outside vendor 3,000 3,000 100% Total Roadside Professional Services $ 36,200 $ 36,200 Account Number Purpose 2011 2012 000.16.542.800.48.00 Video & Fiber electronic calibration, repairs to testing equipment $ 1,500 $ 1,500 90 Total Ancillary Professional Services $ 1,500 $ 1,500 Account Number Purpose 2011 2012 000.16.543.300.41.00 Streets consultants services $ 600 $ 600 000.16.543.300.41.02 Streets physicals and hearing tests 500 500 000.16.543.300.42.00 Streets phone bills and Nextel cell phones 2,500 2,500 000.16.543.300.43.00 Streets mileage, meals and lodging to attend mtgs, workshops, seminars 2,000 2,000 000.16.543.300.44.00 Streets advertising for seasonal help and replacement staff 1,500 1,500 000.16.543.300.45.94 Equipment replacement 153,887 128,543 000.16.543.300.45.95 Equipment 0 & M 250,000 250,000 000.16.543.300.46.00 Insurance allocations WCIA 35,455 35,455 000.16.543.300.48.00 Streets maintenance of general use tools and equipment 500 500 000.16.543.300.49.00 Streets licenses, tuition, clothing 5,200 5,200 Total General Professional Services $ 452,142 $ 426,798 Total PW Streets Professional Services $ 1,166,302 $ 1,179,034 Performance Measures Streets 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Traffic Signals & Signs % of City -owned streetlights repaired within 72 hours. For Seattle City Light /Puget Sound Energy streetlights, report within 24 hours. 100% 100% 100% 100 %1 100% % of all traffic signal problems corrected within 24 hours 100% 100% 100% 100% 100% Number of signalized intersections 63 59 60 64 64 Hours maintaining all City-owned traffic signals: 7,540 6,700 6,800 7,000 7,000 City Street Cleaning % of Residential streets swept twice a year. 100% 100% 100% 100% 100% % of Arterial residential and commercial /industrial roads swept three times a year. 100% 100% 100% 100% 100% % of Arterial commercial /industrial roads swept four times a year. 100% 100% 100% 100% 100% Inventory Number of Residential lane miles 90 90 90 90 90 Number of Commercial lane miles 110 110 120 120 120 Sidewalks (miles) 54 56 60 60 65 Page 230 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 231 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Non - Departmental Expenses (20) FUND: General RESPONSIBLE MANAGER: Shawn Hunstock DIVISION: 230/780 FUND NUMBER: 000 POSITION: Finance Director Description This department is utilized to pay unemployment claims for General Fund employees, provide for Designated Fund Balances, facilitate transfers to other funds, and provide Ending Fund Balances for unanticipated uses. Non - Departmental Expenses General Fund - Expenditure & Revenue Summary Object Description General Fund 2008 ACTUAL 8,098,430 2009 ACTUAL 13,034,147 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 20 Personnel Benefits $ - $ - $ - $ 30,000 $ 30,000 0.00% 0.00% 40 Other Services & Charges 50,000 - Total Professional Services - $ 523,000 - 523,000 523,000 0.00% 0.00% 00 Other 9,099,337 8,098,430 8,477,434 12,481,147 12,267,534 47.23% -1.71% EXPENDITURE TOTAL 9,099,337 8,098,430 8,477,434 13,034,147 12,820,534 53.75% -1.64% REVENUE General Fund 9,099,337 8,098,430 8,477,434 13,034,147 12,820,534 53.75% -1.64% REVENUE TOTAL $ 9,099,337 $ 8,098,430 $ 8,477,434 $ 13,034,147 $ 12,820,534 53.75% -1.64% 00 Other Detail Transfers Out Ending Fund Balance $ 300,000 $ 709,000 $ 305,000 $ 8,039,495 $ 7,444,752 2535.90% -7.40% 8,799,337 7,389,430 8,172,434 4,441,652 4,822,782 - 45.65% 8.58% Total $ 9,099,337 $ 8,098,430 $ 8,477,434 $ 12,481,147 $ 12,267,534 47.23% -1.71% Summary of Budget Changes Budget changes for Department 20 are the result of moving non - departmental costs, and costs associated with the City as a whole, into Department 20. Professional Contract Professional services contracts in Department 20 include city -wide costs for insurance on facilities and equipment, boiler insurance, fidelity bonds for City employees, property taxes and miscellaneous claims and judgments below the deductible amounts with WCIA. Account Number Purpose 2011 2012 000.20.514.230.46.00 City-wide insurance costs from WCIA $ 192,500 $ 192,500 000.20.514.230.46.00 Boiler and machinery insurance and fidelity bond 7,500 7,500 000.20.514.230.49.00 King County Property Tax (noxious weed fees for all City properties) 3,000 3,000 000.20.514.230.49.03 Miscellaneous claims and judgments, below deductible amounts 270,000 270,000 000.20.531.900.49.01 Building abatement program 50,000 50,000 Total Professional Services $ 523,000 $ 523,000 Page 232 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Mayor's Office FUND: Hotel /Motel RESPONSIBLE MANAGER: Derek Speck DIVISION: 557/573 FUND NUMBER: 101 POSITION: Economic Dev Administrator Description This fund consists of proceeds from a special excise tax on lodging charges and is used to promote tourism (Chapter 82.08 RCW). The City has joined with the cities of SeaTac, Kent, and Des Moines to promote the area as "Seattle Southside ". A significant portion of the budgeted expenses shown below are paid by other sources. 2009 -2010 Accomplishments ♦ Worked with City departments, business community, and residents to execute a successful Rock "n" Roll Marathon 2009 -2010. ♦ Continued efforts to market Seattle Southside as a premier travel destination. ♦ Supported positive relationships between the travel and tourism industry, business community, and city government. ♦ Continued implementing program performance reporting based on guidelines provided by Destination Marketing Association International. 2011 Program Goals ♦ Work with City departments, business community, residents and regional agencies to execute a successful Rock "n" Roll Marathon. ♦ Work with Parks and Recreation department to implement a successful Backyard Wildlife Festival and increase attendance. ♦ Continue efforts to market Seattle Southside as a premier travel destination as outlined in the Lodging Tax Advisory Committee's recommended annual marketing initiatives. ♦ Support positive relationships between the travel and tourism industry, business community and city government. ♦ Continue implementing program performance reporting based on guidelines provided by Destination Marketing Association International and demonstrate measurable increases in outcomes. 2012 Program Goals ♦ Work with City departments, business community, residents and regional agencies to execute a successful Rock "n" Roll Marathon with a reduced level of sponsorship while maintaining current levels of marketing exposure for the City. ♦ Work with Parks and Recreation department to implement a successful Backyard Wildlife Festival and increase attendance. ♦ Continue efforts to market Seattle Southside as a premier travel destination as outlined in the Lodging Tax Advisory Committee's recommended annual marketing initiatives. ♦ Support positive relationships between the travel and tourism industry, business community and city government. ♦ Continue implementing program performance reporting based on guidelines provided by Destination Marketing Association International and demonstrate measurable increases in outcomes. Page 233 2011 -2012 Biennial Budget City of Tukwila, Washington Hotel /Motel Tax Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 252,252 $ 275,541 $ 297,579 $ 304,863 $ 317,488 2.45% 4.14% 20 Personnel Benefits 76,873 89,154 97,781 77,467 87,396 - 20.77% 12.82% 30 Supplies 11,659 16,739 16,000 16,000 16,000 0.00% 0.00% 40 Other Services & Charges 1,029,844 825,274 971,500 1,100,900 1,035,900 13.32% -5.90% 60 Capital Outlays - 3,594 10,000 10,000 10,000 0.00% 0.00% 00 Other - - - 88,779 91,442 0.00% 3.00% EXPENDITURE TOTAL 1,370,628 1,210,302 1,392,860 1,598,009 1,558,226 14.73% - 2.49% REVENUE Hotel /Motel Fund Balance 192,292 (49,365) 105,860 348,048 302,106 228.78% - 13.20% Hotel /Motel Tax 587,216 489,806 600,000 379,706 385,401 - 36.72% 1.50% Seatac Base Costs 290,000 400,079 465,000 305,000 305,000 -34.41% 0.00% CommSrvcs- Seatac 100% - - 55,000 245,000 245,000 345.45% 0.00% SeatacJointMedia 129,897 217,480 - 165,000 165,000 0.00% 0.00% Kent Costs 120,000 120,000 120,000 120,000 120,000 0.00% 0.00% Miscellaneous Revenue 51,223 32,302 47,000 35,255 35,719 - 24.99% 1.32% REVENUE TOTAL $ 1,370,628 $ 1,210,302 $ 1,392,860 $ 1,598,009 $ 1,558,226 14.73% -2.49% Page 234 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for Hotel /Motel Fund include increased advertising costs and decreases in a number of professional services. 10- Salaries I20- Benefits] 30- Supplies I40 -Prof. Serv.150- Intergov 60- Capital Other I Total 2010 Budget' $ 297,579 $ 97,781 1 $ 16,000 1 $ 971,500 1 $ $ 10,000 1 $ - 1 $1,392,860 2011 Changes Increase in Salaries and Wages 7,284 Decrease in FICA (2,144) Decrease in PERS (4,937) Increase in Industrial Insurance 560 Decrease in Medical -GH (37) Decrease in Employer contributions to Medical (13,756) Increase in credit card fees 400 Increase in communications 15,000 2,663 Increase in marketing - general advertising $ 317,488 $ 87,396 $ 16,000 25,000 $ - $ 10,000 $91,442 $ 1,558,226 Decrease in marketing - special projects advertising (125,000) Decrease magazines /brochures advertising (118,000) Increase in Professional Services - Marathon 115,000 Decrease SW KC Chambers contract (8,000) Decrease public relations (15,000) Decrease tournament bids (5,000) Increase in Seatac only marketing projects 125,000 Increase in advertising 120,000 Budget for Indirect Cost Share 88,779 2011 Budget Totals $ 304,863 $ 77,467 $ 16,000 $ 1,100,900 $ - $ 10,000 $88,779 $ 1,598,009 2012 Changes Increase in Salaries and Wages 12,625 Increase in FICA 967 Increase in PERS 6,509 Increase in lndustrial Insurance 190 Increase in Medical -GH 242 Increase in Employer contributions to Medical 2,021 Decrease in Professional Services - Marathon (65,000) Increase in indirect cost share 2,663 2012 Budget Totals $ 317,488 $ 87,396 $ 16,000 $ 1,035,900 $ - $ 10,000 $91,442 $ 1,558,226 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Program Manager Business Community Liason Marketing Communications Coordinator Admin Support Specialist Extra Labor Overtime Department Total 1 1 1 1 4 1 $ 95,664 $ 20,979 1 62,928 25,827 1 61,812 15,900 1 50,349 14,162 24,000 599 10,110 4 $ 304,863 $ 77,467 1 $ 98,496 $ 23,820 1 65,470 28,536 1 64,824 18,064 1 54,588 16,315 24,000 661 10,110 4 $ 317,488 $ 87,396 Page 235 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Hotel /Motel Fund include web page development, memberships in various organizations, and operating rentals and leases. Account Number Purpose 2011 2012 101.00.557.300.41.02 Community report, tchotchkes, publicity $ 10,000 $ 10,000 101.00.557.300.41.03 Mailhandlers, Smith Travel Research, Certified Folders, Office Space 33,000 33,000 101.00.557.300.41.12 Web Page Dev. - Cascade E- Commerce, Adhost, website maintenance 20,000 20,000 101.00.557.300.42.00 Communication - Sprint, MCI, XO Communications 30,000 30,000 101.00.557.300.42.01 Postage, petty cash 30,000 30,000 101.00.557.300.43.00 Parking, meals, mileage for Tourism networking meetings 10,000 10,000 101.00.557.300.43.00 Parking, meals, mileage -WA Convention &Visitors Bureau President's Trave 4,000 4,000 101.00.557.300.43.00 Parking, meals, mileage - Gov. commission, tradeshows, education 9,000 9,000 101.00.557.300.45.00 Office lease, copier lease, postage meter, AV equipment, water cooler 49,000 49,000 101.00.557.300.47.00 Utilities 1,500 1,500 101.00.557.300.48.00 Equipment repairs and maintenance 1,000 1,000 101.00.557.300.49.00 Puget Sound Business Journal and WA Festivals & Events 300 300 101.00.557.300.49.00 Seattle Convention & Visitors Bureau 2,000 2,000 101.00.557.300.49.00 WA State Association of Convention & Visitors Bureaus 2,500 2,500 101.00.557.300.49.00 Clipper Navigation 2,600 2,600 101.00.557.300.49.00 City - County & Communications Marketing Association 2,500 2,500 101.00.557.300.49.00 Public Relations Society of America 500 500 101.00.557.300.49.00 USAE (United States Association of Executives) 200 200 101.00.557.300.49.00 Travel Industry of America 1,600 1,600 101.00.557.300.49.00 DMAI (Destination Marketing Association International) 1,600 1,600 101.00.557.300.49.00 Tradeshow registrations 2,200 2,200 101.00.557.300.49.01 Printing of letterhead, envelopes, business cards 5,000 5,000 101.00.557.300.49.08 PPI credit card fees 400 400 Total Tourism -Basic Operations Professional Services $ 218,900 $ 218,900 Page 236 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract - continued Account Number Purpose 2011 2012 101.00.557.301.44.10 Washington State Visitor's Guide $ 225,000 $ 225,000 101.00.557.301.44.11 Marketing Sponsorships: Starfire Sports 25,000 25,000 101.00.557.301.44.11 Marketing Sponsorships: Seattle Sports Commission 10,000 10,000 101.00.557.301.44.12 Website development, shuttle, ad design, promotional campaigns, direct mail, media fam tours, tradeshow displays, sales blitzes, events, photography, tchotchkes 100,000 100,000 101.00.557.301.44.15 Tourism map, vacation planner, About Us brochure, media kits, sales kits, sports facility guide, meeting planner guide, itineraries, annual community report, coupon books, restaurant guide 52,000 52,000 Total Tourism -Joint Operations Professional Services $ 412,000 $ 412,000 Account Number Purpose 2011 2012 101.00.557.302.41.00 Rock and Roll Marathon $ 165,000 $ 100,000 101.00.557.302.41.01 Southwest King County Chamber contract 20,000 20,000 101.00.557.302.41.03 Community Events 15,000 15,000 101.00.557.302.41.05 Museum of Flight - annual marketing contract 25,000 25,000 Total Tukwila Tourism Professional Services $ 225,000 $ 160,000 Account Number Purpose 2011 2012 101.00.557.303.44.10 SeaTac Marketing - Shuttle $ 125,000 $ 125,000 101.00.557.303.44.11 Marketing On -line campaign 120,000 120,000 Total Seatac Professional Services $ 245,000 $ 245,000 Total Tourism Professional Services $ 1,100,900 $ 1,035,900 Page 237 2011 -2012 Biennial Budget City of Tukwila, Washington Performance Measures TOURISM & MARKETING DEPT Partner Financial Contributions Total Revenues 2008 Actual 2009 Actual 2010 Projections 2011 Projections 2012 Projections $ 564,500 $ 754,493 $ 853,000 $ 853,000 $ 853,000 Visitor Center Results Visitor Center Walk -ins 1,018 874 1,680 2,000 2,400 Walk -in Hotel Reservations 139 168 210 232 278 Walk -in Hotel Reservation Revenue $ 13,900 $ 14,280 $ 18,900 $ 20,880 $ 25,020 Seattle Southside Shuttle Riders 16,392 18,124 20,000 20,000 20,000 Shuttle Riders Estimated Spend $ 2,278,488 $ 2,519,236 $ 2,780,000 $ 2,780,000 $ 2,780,000 Volunteer Hours Total Hours 64 66 360 400 400 Advertising Results Web Visits 86,721 132,749 158,972 185,000 200,000 New Sign -up for At A Glance E- newsletter 135 13 223 335 335 New Sign -up for Travel Update E- newsletter 838 14 498 800 800 Online Hotel Reservations 621 662 662 1080 1200 Online Room Revenue $ 61,590 $ 52,960 $ 55,608 $ 97,000 $ 108,000 Visitor Packets Mailed 27,337 26,673 30,000 33,000 33,000 Visitor Center Phone Calls 2,086 1,203 1,445 1734 2080 Public Relations Press Releases Distributed 8 13 7 12 12 Articles Published 37 58 190 300 300 Ad Equivalencies $ 60,015 $ 60,000 $ 196,551 $ 310,000 $ 310,000 Circulation 8,733,625 n/a n/a n/a n/a Impressions n/a 115,743,244 379,158,902 598,671,951 598,671,951 Business Outreach Request for Proposals (Group Leads) 35 35 36 40 44 Roomnights 9,779 7,474 7,500 7,800 8,112 Room Revenue $ 895,900 $ 920,732 $ 900,000 $ 936,000 $ 973,440 Food & Beverage Revenue n/a $ 90,580 $ 90,580 $ 93,600 $ 97,344 In- person Outreach Contacts 268 294 325 337 404 Contacts with Expos & Tradeshow Attendees 3,650 40,000 43,600 43,600 43,600 Tourism Networking Meeting Attendees 125 180 200 250 250 Page 238 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works FUND: Residential Streets RESPONSIBLE MANAGER: Bob Giberson DIVISION: N/A FUND NUMBER: 103 POSITION: Director Description The program provides for maintenance, lane widening, curbs and gutters, sidewalks, illumination and undergrounding of utilities of the residential street system. 2009 -2010 Accomplishments ♦ Residential streets funds were removed due to the extreme economic downturn in 2009 and 2010. 2011 Program Goals ♦ Begin design of 42nd Ave South from Southcenter Blvd to S 160th St. 2012 Program Goals ♦ Complete design of 42nd Ave South from Southcenter Blvd to S 160th St. Page 239 2011 -2012 Biennial Budget City of Tukwila, Washington Residential Streets Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 40 Other Services & Charges $ 35,445 $ - $ 400,000 $ 150,000 $ 300,000 - 62.50% 100.00% 60 Capital Outlays 132,147 - - - - 0.00% 0.00% 00 Other - - - 9,829 10,124 0.00% 3.00% EXPENDITURE TOTAL 167,592 - 400,000 159,829 310,124 - 60.04% 94.03% REVENUE Street Fund Balance (122,967) (271,684) 90,000 (71,171) 77,124 - 179.08% - 208.36% MVFT Cities 280,249 267,063 300,000 230,000 232,000 - 23.33% 0.87% Miscellaneous Revenue 10,310 4,621 10,000 1,000 1,000 - 90.00% 0.00% REVENUE TOTAL $ 167,592 $ - $ 400,000 $ 159,829 $ 310,124 - 60.04% 94.03% Summary of Budget Changes Budget changes for the Residential Streets Fund include decreased engineering professional service costs and budget allocation for indirect cost share. 10- Salaries [20- Benefits 30- Supplies 40 -Prof. Serv. 50- Intergov 60- Capital I Other Total 2010 Budget' $ $ 400,000 L $ 400,000 2011 Changes Purpose 2011 2012 103.98.595.800.41.00 40 - 42 Ave S $ 150,000 $ 300,000 Decrease in engineering prof srvcs $ 150,000 $ 300,000 (250,000) Indirect Cost Allocation 9,829 2011 Budget Totals $ - $ - $ - $ 150,000 $ - $ $ 9,829 $159,829 2012 Changes Purpose 2011 2012 103.98.595.800.41.00 40 - 42 Ave S $ 150,000 $ 300,000 Increase in engineering prof srvcs $ 150,000 $ 300,000 150,000 Increase in Indirect Cost Allocation 295 2012 Budget Totals $ - $ - $ - $ 300,000 $ - $ - $ 10,124 $ 310,124 Professional Contract Account Number Purpose 2011 2012 103.98.595.800.41.00 40 - 42 Ave S $ 150,000 $ 300,000 Total Professional Services $ 150,000 $ 300,000 Page 240 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works FUND: Bridges and Arterial Streets RESPONSIBLE MANAGER: Bob Giberson DIVISION: 01/02/98 FUND NUMBER: 104 POSITION: Director Description This program provides for the preliminary engineering, right -of -way, construction engineering, and construction of arterial streets and bridges. The program includes transportation comprehensive plans, streets, bridges, sidewalks, traffic control devices, widening and lane additions. One - quarter percent Real Estate Excise Taxes (REET) are used to fund projects. 2009 -2010 Accomplishments ♦ Completed construction of Tukwila International Blvd. Phases II and III. ♦ Completed Annual Bridge Inspections and Repair Program. ♦ Completed design and began construction of Southcenter Parkway Extension Project. ♦ Completed design and awarded construction of Tukwila Urban Center Access Project (Klickitat). 2011 Program Goals ♦ Complete Annual Bridge Inspections and Repair Program. ♦ Complete construction of Southcenter Parkway Extension Project. ♦ Complete construction of Tukwila Urban Center Access Project (Klickitat). ♦ Complete Annual Overlay and Repair and Annual Signal Programs. ♦ Complete design of Tukwila Urban Center - Transit Center and Andover Park West. ♦ Complete and adopt the Transportation Element of the Comprehensive Plan. 2012 Program Goals ♦ Complete Annual Bridge Inspections and Repair Program. ♦ If successful with grants, begin design of Boeing Access Rd Bridge Replacement. ♦ Complete Annual Overlay and Repair and Annual Signal Programs. ♦ Begin construction of Tukwila Urban Center - Transit Center and Andover Park West. Page 241 2011 -2012 Biennial Budget City of Tukwila, Washington Bridges & Arterial Streets Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 270,451 $ 292,965 $ 214,037 $ 204,660 $ 210,768 -4.38% 2.98% 20 Personnel Benefits 76,864 89,667 63,984 55,686 62,436 - 12.97% 12.12% 30 Supplies 3,735 1,890 - - - 0.00% 0.00% 40 Other Services & Charges 608,869 3,686,408 8,790,000 6,393,000 2,430,000 - 27.27 % - 61.99% 60 Capital Outlays 1,028,916 10,845,756 57,398,930 27,227,000 3,656,000 - 52.57% - 86.57% 00 Other 591,657 615,350 639,936 120,324 123,933 - 81.20% 3.00% EXPENDITURE TOTAL 2,580,492 15,532,036 67,106,887 34,000,670 6,483,137 -49.33% - 80.93% REVENUE Arterial Street Fund Balance (1,852,402) 4,585,772 5,944,957 210,531 876,479 - 96.46% 316.32% Transfers In- General Fund 2,700,000 1,462,616 2,750,000 2,000,000 2,000,000 - 27.27% 0.00% G.O. Bonds Proceeds - - 24,513,930 15,901,000 350,000 - 35.13% - 97.80% State Grant -SC Parkway - - 15,000,000 6,000,000 - -60.00% -100.00% State Grant -TUC Access - - 5,250,000 5,000,000 - -4.76% - 100.00% State Grant -TUC Transit Center 920,000 - 468,000 -100.00% 0.00% StateGrant -TIBII 27,210 1,535,582 1,156,000 - - - 100.00% 0.00% State Grant -TIB III 5,023 709,000 - - - 0.00% 0.00% Fed Grant -Tuk Urban Ctr Access 349,683 164,867 3,000,000 3,250,000 - 8.33% -100.00% Fed Grant-Boeing Access Bridge - - 1,400,000 - 1,400,000 - 100.00% 0.00% FedGrant - SC Parkway - - 1,126,000 442,000 - - 60.75% - 100.00% Fed Grant - Tuk Urban Ped /Bicycle 148,413 - - 517,000 - 0.00% - 100.00% Fed Grant -TIB II 123,591 3,453,074 592,000 - - -100.00% 0.00% Fed Grant -TIB III 5,305 2,883,447 1,226,000 - - -100.00% 0.00% ARRA Bicycle LOS Grant - - - 35,000 - 0.00% -100.00% Plan /Development Fees 61,845 127,623 3,138,000 294,000 1,031,000 -90.63% 250.68% MVFTCities 131,882 126,260 150,000 109,302 112,581 - 27.13% 3.00% REET2 413,929 127,493 500,000 100,000 100,000 - 80.00% 0.00% Miscellaneous Revenue 466,013 356,302 440,000 141,837 145,077 - 67.76% 2.28% REVENUE TOTAL $ 2,580,492 $ 15,532,036 $ 67,106,887 $ 34,000,670 $ 6,483,137 49.33% - 80.93% Page 242 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Bridges & Arterial Streets Fund include decreased engineering professional service and construction costs and budget allocation for indirect cost share. 10- Salaries 120- Benefits130- Supplies140 -Prof. Serv. S0- Intergovl 60- Capital 1 Other 1 Total 2010 Budget $ 214,037 $ 63,984 1 $ - 1 $ 8,790,000 $ - $57,398,930 $ 639,936 $67,106,887 2011 Changes Decrease in Salaries from COLA and step increases (9,377) Decrease in FICA (1,424) Decrease in PERS (3,343) Decrease in Industrial Insurance (2,399) Increase in Medical 400 Decrease in Employer contributions to Medical (1,532) Decrease in Professional Services (2,397,000) Increase budget for Machinery & Equipment 50,000 Decrease in Construction costs (30,221,930) Decrease budget for Transfers (639,936) Budget for Indirect Cost Allocation $ 210,768 $ 62,436 $ - $ 2,430,000 $ - $ 3,656,000 120,324 $ 6,483,137 2011 Budget Totals $ 204,660 $ 55,686 $ - $ 6,393,000 $ - $27,227,000 $ 120,324 $34,000,670 2012 Changes Increase in Salaries from COLA and step increases 6,108 Increase in FICA 467 Increase in PERS 4,569 Increase in Industrial Insurance 65 Increase in Medical 189 Increase in Employer contributions to Medical 1,460 Decrease in Professional Services (3,963,000) Increase in Land 656,000 Decrease in Construction costs (24,227,000) Increase in Indirect Cost Allocation 3,609 2012 Budget Totals $ 210,768 $ 62,436 $ - $ 2,430,000 $ - $ 3,656,000 $ 123,933 $ 6,483,137 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 2011 FTE FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Senior Engineer Project Manager Extra Labor 2 1 $ 106,284 $ 22,431 1 95,376 33,255 3,000 1 $ 109,560 $ 25,602 1 98,208 36,834 3,000 Department Total 2 2 $ 204,660 $ 55,686 2 $ 210,768 $ 62,436 Page 243 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Account Number Purpose 2011 2012 104.98.595.800.41.00 Annual Bridge Inspection and Repairs S 45,000 $ 55,000 104.98.595.800.41.00 Boeing Access Rd Bridge Replacement - 1,750,000 104.98.595.800.41.00 Tukwila Urban Center -Ped Bridge 517,000 - 104.98.595.800.41.00 Southcenter Pkway (S 180 -S 200 St) 1,471,000 - 104.98.595.800.41.00 Tukwila Urban Center Access (Klickitat) 3,013,000 - 104.98.595.800.41.00 Tukwila Intl Blvd Phase II 25,000 - 104.98.595.800.41.00 Tukwila Int'1 Blvd Phase II 20,000 - 104.98.595.800.41.00 S 144th St Phase II 68,000 - 104 .98.595.800.41.00 Annual Overlay and Repair Program 250,000 250,000 104.98.595.800.41.00 Tukwila Urban Center - Transit Center 314,000 150,000 104.98.595.800.41.00 Andover Pk W 123,000 105,000 104.98.595.800.41.00 Transportation Element of Comp Plan 285,000 - 104.98.595.800.41.00 Macadam Rd & S 144 St Intersection 17,000 - 104.98.595.800.41.00 APE /Minkler Blvd Intersection 75,000 45,000 104.98.595.800.41.00 W Valley Hwy /S 156 St Intersection 75,000 - 104.98.595.800.41.00 APE /Industry Dr Intersection 75,000 25,000 104.98.595.800.41.00 S 133 St /SR 599 Intersection 20,000 - 104.98.595.800.41.00 E Marginal Way - 50,000 Total Professional Services $ 6,393,000 $ 2,430,000 Page 244 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A FUND: Contingency Fund RESPONSIBLE MANAGER: Shawn Hunstock DIVISION: N/A FUND NUMBER: 105 POSITION: Director Description This fund provides funding for any municipal expenditure, the necessity or extent of which could not be foreseen or reasonably evaluated at the time of budget adoption. Contingency Fund Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ - $ - $ $ - 0.00% 0.00% EXPENDITURE TOTAL - - - - - 0.00% 0.00% REVENUE Contingency Fund Balance 830,434 860,099 874,187 892,000 1,293,816 2.04% 45.05% Transfers In- General Fund - - - 400,000 1,300,000 0.00% 225.00% Miscellaneous Revenue 21,231 7,044 18,000 1,816 1,816 - 89.91% 0.00% REVENUE TOTAL $ 851,665 $ 867,143 $ 892,187 $ 1,293,816 $ 2,595,632 45.02% 100.62% Page 245 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: Fire FUND: Fire Equipment Cumulative Reserve RESPONSIBLE MANAGER: Nick Olivas DIVISION: N/A FUND NUMBER: 107 POSITION: Fire Chief Description The program provides for fire department equipment purchases. Fire Equipment Cumulative Reserve Fund Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ - $ 116,369 $ 2,000 $ 2,000 $ 2,000 0.00% 0.00% 60 Capital Outlays 584 168,060 - - - 0.00% 0.00% 00 Other - - - 14 15 0.00% 7.14% EXPENDITURE TOTAL 584 284,429 2,000 2,014 2,015 0.70% 0.05% REVENUE Fire Equip Cumulative Reserve (304,401) (216,483) (8,000) (129,671) (129,670) 1520.89% 0.00% Sound Transit Mitigation - 168,060 - - - 0.00% 0.00% Transfers In- General Fund 300,000 328,797 - 130,000 130,000 0.00% 0.00% Miscellaneous Revenue 4,985 4,055 10,000 1,685 1,685 - 83.15% 0.00% REVENUE TOTAL $ 584 $ 284,429 $ 2,000 $ 2,014 $ 2,015 0.70% 0.05% Summary of Budget Changes The only budget change for the Fire Equipment Cumulative Reserve Fund includes a nominal budget increase for indirect cost share. 10- Salaries 20- Benefits 30- Supplies 40-Prof. Se rv. 50- Intergov 60- Capital Other Total 2010 Budget' $ - $ 2,000 $ 2,000 2011 Changes Budget for Indirect Cost Allocation 14 2011 Budget Totals $ - $ - $ 2,000 $ - $ - $ - $ 14 $ 2,014 2012 Changes Increase in Indirect Cost Allocation 1 2012 Budget Totals $ - $ - $ 2,000 $ - $ - $ - $ 15 $ 2,015 Page 246 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: Police FUND: Drug Seizure Fund RESPONSIBLE MANAGER: David Haynes DIVISION: N/A FUND NUMBER: 109 POSITION: Chief of Police Description The Drug Seizure Fund was established to account for the yearly accumulation of drug seizure revenues and related expenditures. Drug Seizure Fund Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 30 Supplies $ - $ 226 $ - $ 3,000 $ 3,000 0.00% 0.00% 40 Other Services & Charges - 6,525 - 22,000 22,000 0.00% 0.00% 60 Capital Outlays - - - 269,000 - 0.00% -100.00% EXPENDITURE TOTAL - 6,751 - 294,000 25,000 0.00% - 91.50% REVENUE Drug Seizure Fund - (221,108) - 108,000 (71,000) 0.00% -165.74% Transfers In- General Fund - 154,647 - 75,000 75,000 0.00% 0.00% Confiscated /Forfeited Property - 71,488 - 110,000 20,000 0.00% - 81.82% Miscellaneous Revenue - 1,724 - 1,000 1,000 0.00% 0.00% REVENUE TOTAL $ - $ 6,751 $ - $ 294,000 $ 25,000 0.00% - 91.50% Summary of Budget Changes Budget changes for the Drug Seizure Fund include increased budget for professional services and leases and an increase in capital purchase to obtain the incident command vehicle in year 2011. 10- Salaries 1 20- Benefits 130 - Supplies 140 -Prof. Serv. 50- Intergovl 60- Capital Other 1 Total 2010 Budget' $ - 1 $ I$ 1$ $ f$ - Is - I$ 2011 Changes Increase in Supplies 3,000 (269,000) Increase in Professional Services $ - $ - $ 3,000 10,000 $ - $ - $ - $ 25,000 Increase in Rents and leases 10,000 Increase in miscellaneous expenses 2,000 Increase in capital purchase for command vehicle 269,000 2011 Budget Totals $ - $ - $ 3,000 $ 22,000 $ - $ 269,000 $ - $ 294,000 2012 Changes Decrease in capital budget (269,000) 2012 Budget Totals $ - $ - $ 3,000 $ 22,000 $ - $ - $ - $ 25,000 Page 247 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Account Number Purpose 2011 2012 109.00.521.250.41.00 Professional services $ 10,000 $ 10,000 109.00.521.250.45.00 Operating rentals and leases 10,000 10,000 109.00.521.250.49.00 Miscellaneous 2,000 2,000 Total Professional Services $ 22,000 $ 22,000 Page 248 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Limited Tax, G.O. Bonds, 2003 FUND NUMBER: 209 Description This fund provides payment to the Fiscal Agent for principal and interest payments required per debt service schedule for bonds issued as payment to King County for the South Park Bridge transfer and various major arterial street projects. Revenues are generated from sales tax. Bonds were issued in 2003 and will mature on December 1, 2023. Original issue applicable to this fund is $6,277,500. The remainder of $5,772,500 is due directly from the Foster Golf Fund - 411. Total bonds issued amounted to $12,050,000. G.O. Bonds 2003 Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ 272,333 $ 821,627 $ 585,449 $ 591,572 $ 593,350 1.05% 0.30% EXPENDITURE TOTAL 272,333 821,627 585,449 591,572 593,350 1.05% 0.30% REVENUE Fund 209 Fund Balance 11,224 410,664 2,449 (1,000) (1,000) - 140.83% 0.00% Transfer in from General Fund 250,000 407,584 570,000 591,572 593,350 3.78% 0.30% Investment Interest 11,109 3,379 13,000 1,000 1,000 -92.31% 0.00% REVENUE TOTAL $ 272,333 $ 821,627 $ 585,449 $ 591,572 $ 593,350 1.05% 0.30% Summary of Budget Changes Budget changes for the Limited Tax, G.O. Bonds, 2003 Fund include increased budget for bond principal and indirect cost share and decreased budget for bond interest. 110- Salaries120- Benefitsl 30- Suppliesl40- Prof.Serv.l50- Intergovj 60-Capital 1 Other 1 Total 2010 Budget' $ - 1 $ 1 $ 585,449 1 $ 585,449 2011 Changes Increase in 2003 Bond Principal 12,747 Decrease in 2003 Bond Interest (13,314) Budget for Indirect Cost Allocation 6,690 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 591,572 $ 591,572 2012 Changes Increase in 2003 Bond Principal 15,932 Decrease in 2003 Bond Interest (14,355) Increase budget for Indirect Cost Allocation 201 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 593,350 $ 593,350 Page 249 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Limited Tax, G.O. Refunding Bonds, 2003 FUND NUMBER: 210 Description This fund provides payment to the Fiscal Agent for principal and interest payments required per debt service schedule to refund the remaining debt of the Limited Tax G.O. Bonds, 1994 which were paid from the 201 Fund for bonds issued to pay for the Community Center and Fire Station #53 projects. Revenues are generated from sales tax. Refunding bonds were issued in 2003 and will mature on December 1, 2014. Original issue was for $4,195,000. G.O. Refunding Bonds 2003 Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ 489,804 $ 599,204 $ 489,700 $ 500,932 $ 499,893 2.29% -0.21% EXPENDITURE TOTAL 489,804 599,204 489,700 500,932 499,893 2.29% -0.21% REVENUE Fund 210 Fund Balance (19,691) 252,323 16,700 (1,000) (1,000) - 105.99% 0.00% Transfers In - General Fund 499,177 344,715 460,000 500,932 499,893 8.90% -0.21 % Investment Interest 10,318 2,166 13,000 1,000 1,000 -92.31% 0.00% REVENUE TOTAL $ 489,804 $ 599,204 $ 489,700 $ 500,932 $ 499,893 2.29% -0.21% Summary of Budget Changes Budget changes for the Limited Tax, G.O. Refunding Bonds, 2003 Fund include increased budget for bond principal and indirect cost share and decreased budget for bond interest. 10- Salariesl20- Benefitsl30- Suppliesl40- Prof. Serv.l50- Intergovl 60-Capital 1 Other l Total 2010 Budget $ - Is Is Is Is Is I $ 489,700 $ 489,700 2011 Changes Increase in 2003 Bond Principal -Fire Control 3,000 Increase in 2003 Bond Principal -Comm Ctr 12,000 Decrease in 2003 Bond Interest -Fire Control (3,160) Decrease in 2003 Bond Interest -Comm Ctr (12,640) Budget for Indirect Cost Allocation 12,032 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 500,932 $ 500,932 2012 Changes Increase in 2003 Bond Principal -Fire Control 3,000 Increase in 2003 Bond Principal -Comm Ctr 12,000 Decrease in 2003 Bond Interest -Fire Control (3,280) Decrease in 2003 Bond Interest -Comm Ctr (13,120) Increase budget for Indirect Cost Allocation 361 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 499,893 $ 499,893 Page 250 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Limited Tax, G.O. Refunding Bonds, 2008 FUND NUMBER: 211 Description This fund provides payment to the Fiscal Agent for principal and interest payments required per the debt service schedule for the refunded Limited Tax G.O. 1999 Bonds for the purchase of an additional City Hall Annex (6300 Building) and economic revitalization projects. Revenues are provided by allocation of sales tax proceeds. G.O. Refunding Bonds 2008 Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ 324,255 $ - $ 835,829 $ 830,042 0.00% -0.69% EXPENDITURE TOTAL - 324,255 - 835,829 830,042 0.00% -0.69% REVENUE Fund 211 Fund Balance - (6,155) - (1,000) (1,000) 0.00% 0.00% Transfer In - General Fund - 329,656 - 835,829 830,042 0.00% -0.69% Investment Interest - 754 - 1,000 1,000 0.00% 0.00% REVENUE TOTAL $ - $ 324,255 $ - $ 835,829 $ 830,042 0.00% -0.69% Summary of Budget Changes Budget changes for the Limited Tax, G.O. Refunding Bonds, 2008 Fund include increased budget for bond principal, interest, and indirect cost share. 10- Salaries 20- Benefits 130 -Suppl ies I40 -Prof. Serv. 50- Intergov 60- Capital I Other Total 2010 Budget' $ - 1 $ I$ I$ I$ I$ 2011 Changes Increase in 2008 Bond Principal -Gen Govt 428,000 Increase in 2008 Bond Principal - Construction 107,000 Increase in 2008 Bond Interest -Gen Govt 224,320 Increase in 2008 Bond Interest - Construction 56,080 Budget for Indirect Cost Allocation 20,429 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 835,829 $ 835,829 2012 Changes Increase in 2008 Bond Principal -Gen Govt 12,000 Increase in 2008 Bond Principal - Construction 3,000 Decrease in 2008 Bond Interest -Gen Govt (17,120) Decrease in 2008 Bond Interest - Construction (4,280) Increase budget for Indirect Cost Allocation 613 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 830,042 $ 830,042 Page 251 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Limited Tax, G.O. Bonds 2009A FUND NUMBER: 212 Description This fund provides payment to the Fiscal Agent for principal and interest payments required per the debt service schedule for the City's portion of the construction of a correctional facility along with six other cities. G.O. Bonds 2009A Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ 705,174 $ - $ 30,166 $ 30,184 0.00% 0.06% EXPENDITURE TOTAL - 705,174 - 30,166 30,184 0.00% 0.06% REVENUE Transfers In - General Fund - 705,174 - 30,166 30,184 0.00% 0.06% REVENUE TOTAL $ - $ 705,174 $ - $ 30,166 $ 30,184 0.00% 0.06% Summary of Budget Changes Budget changes for the Limited Tax, G.O. Refunding Bonds, 2009A Fund include increased budget for bond interest and indirect cost share. 10- Salaries 120 - Benefits 130 - Supplies 140 -Prof. Serv. 50- Intergov 60-Capital 1 Other 1 Total 2010 Budget $ I$ I$ I$ I$ I$ I$ 2011 Changes Increase in 2009A Bond Interest 29,581 Budget for Indirect Cost Allocation $ - $ - $ - $ - $ - $ - 585 $ 30,184 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 30,166 $ 30,166 2012 Changes Increase Budget for Indirect Cost Allocation 18 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 30,184 $ 30,184 Page 252 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Taxable, Build America Bonds 2009B FUND NUMBER: 213 Description This fund provides payment to the Fiscal Agent for principal and interest payments required per the debt service schedule for the City's portion of the construction of a correctional facility along with six other cities. G.O. Bonds 2009B Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ 6,242,400 $ - $ 254,438 $ 254,605 0.00% 0.07% EXPENDITURE TOTAL - 6,242,400 - 254,438 254,605 0.00% 0.07% REVENUE Transfers In - General Fund - 6,242,400 - 254,438 254,605 0.00% 0.07% REVENUE TOTAL $ - $ 6,242,400 $ - $ 254,438 $ 254,605 0.00% 0.07% Summary of Budget Changes Budget changes for the Limited Tax, G.O. Refunding Bonds, 2009B Fund include increased budget for bond interest and indirect cost share. 10- Salaries 120 - Benefits 130 - Supplies 140 -Prof. Serv. 50- Intergov 60-Capital 1 Other 1 Total 2010 Budget' $ - 2011 Changes Increase in 2009B Bond Interest 248,870 Budget for Indirect Cost Allocation $ - $ - $ - $ - $ - $ - 5,568 $ 254,605 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 254,438 $ 254,438 2012 Changes Increase Budget for Indirect Cost Allocation 167 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 254,605 $ 254,605 Page 253 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Limited Tax G.O. Bonds 2010A FUND NUMBER: 214 Description This fund provides payment to the Fiscal Agent for principal and interest payments required per the debt service schedule for bonds issued for the construction and realignment of Southcenter Parkway in the Tukwila South Annexation area and for the cost of emergency preparedness capital and other equipment. Revenue is generated from sales tax. Bonds were issued on July 29, 2010 and will mature on December 1, 2015. The original issue was for $1,900,000. G.O. Bonds 2010A Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ - $ 134,681 $ 395,775 $ 393,975 193.86% -0.45% EXPENDITURE TOTAL - - 134,681 395,775 393,975 193.86% -0.45% REVENUE Transfers In - General Fund - - 134,681 395,775 393,975 193.86% -0.45% REVENUE TOTAL $ - $ - $ 134,681 $ 395,775 $ 393,975 193.86% -0.45% Summary of Budget Changes Budget changes for the Limited Tax, 2010A G.O. Bond Fund includes a decreased budget for bond interest in 2012. 10- Salaries120- Benefits130- Supplies140- Prof. Sew] 50- Intergovl 60-Capital 1 Other 1 Total 2010 Budget $ Is Is I$ Is Is $ 134,681 $ 134,681 2011 Changes Budget for 2010A Bond Principal - Emergency Equip 90,607 Budget for 2010A Bond Principal- Construction 134,393 Budget for 2010A Bond Interest - Emergency Equip 14,863 Budget for 2010A Bond Interest - Construction 21,231 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 395,775 $ 395,775 2012 Changes Increase in 2010A Bond Principal- Emergency Equip 1,332 Increase in 2010A Bond Principal - Construction 3,668 Decrease in 2010A Bond Interest - Emergency Equip (1,811) Decrease in 2010A Bond Interest- Construction (4,989) 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 393,975 $ 393,975 Page 254 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Taxable Build America Bonds 2010B FUND NUMBER: 215 Description This fund provides payment to the Fiscal Agent for principal and interest payments required per the debt service schedule for bonds issued for the construction and realignment of Southcenter Parkway in the Tukwila South Annexation area and for the cost of emergency preparedness capital and other equipment. Revenue is generated from sales tax and a federal tax credit. Bonds were issued on July 29, 2010 and will mature on December 1, 2024. The original issue was for $3,970,000. G.O. Bonds 2010B Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ - $ 64,541 $ 190,450 $ 190,450 195.08% 0.00% EXPENDITURE TOTAL - - 64,541 190,450 190,450 195.08% 0.00% REVENUE Transfers In - General Fund - - 64,541 123,793 123,793 91.81% 0.00% Interest Rate Credit - IRS - - - 66,657 66,657 0.00% 0.00% REVENUE TOTAL $ - $ - $ 64,541 $ 190,450 $ 190,450 195.08% 0.00% Summary of Budget Changes Budget changes for the Limited Tax, 2010B G.O. Bond Fund includes an increase in budget for bond interest in 2011. 10- Salaries120- Benefits130- Supplies140 -Prof. Serv. 50- Intergov 60- Capital 1 Other 1 Total 2010 Budget' $ - 1 $ $ 64,541 $ 64,541 2011 Changes Budget for 2010B Bond Interest 50,755 Budget for 2010B BAB Bond Interest 75,154 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 190,450 $ 190,450 2012 Budget Totals' $ - $ 190,450 $ 190,450 Page 255 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Limited Tax G.O. Refunding Bonds 2000 FUND NUMBER: 216 Description This fund provides payment to Valley Communications Center for principal and interest on bonds issued in April 2010 to refund bonds that were originally issued in 2000 to pay for the new Valley Communications Center. This debt reflects Tukwila's share with four other cities - Auburn, Renton, Kent and Federal Way. Each of the five cities is responsible for one -fifth of the annual debt service. Tukwila's share of the refunding issuance was $1,065,000. Bonds will mature in December 2015. G.O. Refunding Bonds, 2010 Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ - $ - $ 170,990 $ 232,910 0.00% 36.21% EXPENDITURE TOTAL - - - 170,990 232,910 0.00% 36.21% REVENUE Transfers In - General Fund - - - 170,990 232,910 0.00% 36.21% REVENUE TOTAL $ - $ - $ - $ 170,990 $ 232,910 0.00% 36.21% Summary of Budget Changes Budget changes for the Limited Tax, Refunding Bonds 2000 Fund includes an increased budget for both principal and interest 2012. 10- Salaries120- Benefits130- Supplies140- Prof. Serv.150- Intergov1 60-Capital 1 Other 1 Total 2010 Budget $ - Is Is Is Is Is Is Is 2011 Changes Budget for 2000 Bond Principal 143,351 Budget for 2000 Bond Interest 27,639 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 170,990 $ 170,990 2012 Changes Budget for 2000 Bond Principal 57,649 Budget for 2000 Bond Interest 4,271 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 232,910 $ 232,910 Page 256 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: N/A DIVISION: N/A FUND: Land Acquisition, Rec & Park Development FUND NUMBER: 301 Description This special fund is to be used for the acquisition of land, development of land and construction of park facilities. Funds also include the planning and engineering costs related to the various projects. Only park - related projects are included. General Government projects are in the 303 Fund. A one - quarter percent Real Estate Excise Tax (REET) is available for park and other capital projects. 2009 -2010 Accomplishments ♦ Completed construction of Codiga Park. ♦ Completed irrigation and trail at Duwamish Hill Preserve. ♦ Completed purchase of Duwamish Gardens. ♦ Completed design of Riverton Creek Flap Gate Removal. 2011 Program Goals ♦ Continue with Duwamish Hill Preserve improvements. ♦ Upon final decision for the Tukwila Pool, implement any required action. ♦ Continue Greenbelt & Multipurpose Trails and Black River Trail Connector Projects. ♦ Complete demolition of buildings and begin design of Duwamish Gardens. 2012 Program Goals ♦ Complete Tukwila Community Center Spray Park Sewer Connection. ♦ Complete construction of Riverton Creek Flap Gate Removal. Page 257 2011 -2012 Biennial Budget City of Tukwila, Washington Land Acquisition, Rec & Park Development Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ - $ 506 $ - $ - $ - 0.00% 0.00% 20 Personnel Benefits - 66 - - - 0.00% 0.00% 30 Supplies 1,279 18,018 - - - 0.00% 0.00% 40 Other Services & Charges 166,710 352,251 419,000 545,000 239,000 30.07% - 56.15% 60 Capital Outlays 2,327,914 381,288 1,724,000 372,000 810,000 - 78.42% 117.74% 00 Other 55,886 58,150 60,446 97,721 100,653 61.67% 3.00% EXPENDITURE TOTAL 2,551,789 810,279 2,203,446 1,014,721 1,149,653 - 53.95% 13.30% REVENUE Fund 301 Fund Balance 616,722 (558,748) (38,554) 418,478 447,403 -1185.43% 6.91% KCDuwamishGardens - 700,000 1,000,000 197,000 - - 80.30% - 100.00% Riverbend Creek Flap Gate - 42,500 572,000 - 500,000 -100.00% 0.00% Duwamish Gardens Acq 993,521 394,000 - 130,000 - 0.00% - 100.00% REET 1 414,226 128,394 500,000 100,000 100,000 -80.00% 0.00% Park Impact Fees - 17,767 - 93,000 25,000 0.00% - 73.12% Miscellaneous Revenue 527,320 86,366 170,000 76,243 77,250 - 55.15% 1.32% REVENUE TOTAL $ 2,551,789 $ 810,279 $ 2,203,446 $ 1,014,721 $1,149,653 - 53.95% 13.30% Summary of Budget Changes Budget changes for the Land Acquisition, Recreation and Park Fund include decrease in professional services and construction budget and an increase in indirect cost share. 10- Salaries120- Benefits130- Supplies140 -Prof. Serv.150- Intergov1 60- Capital 1 Other 1 Total 2010 Budget $ 419,000 1 $ - 1 $ 1,724,000 $ 60,446 1 $ 2,203,446 2011 Changes Increase in Professional Services 126,000 Decrease in Construction (1,352,000) Increase in indirect cost allocation 37,275 2011 Budget Totals $ - $ - $ - $ 545,000 $ - $ 372,000 $ 97,721 $1,014,721 2012 Changes Decrease in Professional Services (306,000) Increase in Construction 438,000 Increase in indirect cost allocation 2,932 2012 Budget Totals $ - $ - $ - $ 239,000 $ - $ 810,000 $100,653 $1,149,653 Page 258 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Account Number Purpose 2011 2012 301.98.594.760.41.00 Codiga Park $ 4,000 $ - 301.98.594.760.41.00 Duwamish Hill Preserve 25,000 25,000 301.98.594.760.41.00 City of Tukwila Pool 82,000 10,000 301.98.594.760.41.00 TCC Spray Park Sewer Connection - 17,000 301.98.594.760.41.00 Greenbelt & Multipurpose Trails 100,000 100,000 301.98.594.760.41.00 Black River Trail Connector 23,000 - 301.98.594.760.41.00 57th Ave S Park Extension 25,000 - 301.98.594.760.41.00 WRIA 9 Watershed Planning 11,000 12,000 301.98.594.760.41.00 Duwamish Gardens 275,000 - 301.98.594.760.41.00 Riverton Creek Flap Gate Removal - 75,000 Total Professional Services $ 545,000 $ 239,000 Page 259 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: N/A DIVISION: N/A FUND: Facility Replacement FUND NUMBER: 302 Description The fund has been established to provide future funding needs for general government building replacements and major enhancements. 2009 -2010 Accomplishments ♦ Completed site decision and bonding for South County Regional Jail (SCORE). ♦ Amended City's comprehensive plan and zoning code to enable development of Tukwila Village. 2011 Program Goals ♦ Seek new developer for Tukwila Village. ♦ Prepare plan to sell Newporter property. 2012 Program Goals ♦ Execute a developer agreement for Tukwila Village. ♦ Sell Newporter property. Page 260 2011 -2012 Biennial Budget City of Tukwila, Washington Facility Replacement Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ - $ 2,466 $ - $ - $ - 0.00% 0.00% 20 Personnel Benefits - 1,012 - - - 0.00% 0.00% 30 Supplies 392 90 - - - 0.00% 0.00% 40 Other Services & Charges 38,713 169,169 140,000 28,000 - -80.00% -100.00% 60 Capital Outlays 877,545 311,921 1,000,000 73,000 - -92.70% -100.00% 00 Other - - - 24,563 25,300 0.00% 3.00% EXPENDITURE TOTAL 916,650 484,658 1,140,000 125,563 25,300 - 88.99% - 79.85% REVENUE Facility Rplcmnt Fund Balance 806,265 14,957 (90,000) 119,807 19,372 - 233.12% - 83.83% Fed - Permanent EOC Facility - - 1,000,000 - - -100.00% 0.00% Miscellaneous Revenue 110,385 469,701 230,000 5,756 5,928 - 97.50% 2.99% REVENUE TOTAL $ 916,650 $ 484,658 $ 1,140,000 $ 125,563 $ 25,300 - 88.99% - 79.85% Summary of Budget Changes Budget changes for Facility Replacement Fund include decrease in professional services and construction budget and an increase in indirect cost share. 10- Salaries 20- Benefits 30- Supplies 40 -Prof. Serv. 50- Intergov 60- Capital Other Total 2010 Budget $ 140,000 $ 1,000,000 $ - $ 1,140,000 2011 Changes Purpose 2011 2012 302.98.594.190.41.00 Tukwila Village $ 28,000 $ - Decrease in professional services $ 28,000 $ - (112,000) Decrease in construction (927,000) Budget for lndirect cost allocation 24,563 2011 Budget Totals $ - $ - $ - $ 28,000 $ - $ 73,000 $ 24,563 $ 125,563 2012 Changes Purpose 2011 2012 302.98.594.190.41.00 Tukwila Village $ 28,000 $ - Decrease in professional services $ 28,000 $ - (28,000) Decrease in construction (73,000) Increase in Indirect cost allocation 737 2012 Budget Totals $ $ $ - $ - $ - $ - $ 25,300 $ 25,300 Professional Contract Account Number Purpose 2011 2012 302.98.594.190.41.00 Tukwila Village $ 28,000 $ - Total Professional Services $ 28,000 $ - Page 261 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: N/A DIVISION: N/A FUND: General Government Improvement FUND NUMBER: 303 Description This special fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects which benefit multiple departments or functions will be given priority. 2009 -2010 Accomplishments ♦ The 303 Funding was reduced due to the extreme economic downturn in 2009 and 2010. 2011 Program Goals ♦ Determine priority list for facility improvements. ♦ Complete Standby power upgrade for the 6300 Building. ♦ If directed by the Army Corps of Engineers, remove the Howard Hanson Dam Flood Response protective measures and restore the trail and property along the Green River. 2012 Program Goals ♦ Continue priority list for facility improvements. Page 262 2011 -2012 Biennial Budget City of Tukwila, Washington General Government Improvement Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 57,294 $ 82,107 $ 91,703 $ 94,464 $ 97,296 3.01% 3.00% 20 Personnel Benefits 20,134 28,046 42,306 28,831 32,517 - 31.85% 12.78% 30 Supplies 16,254 358 152,229 - - - 100.00% 0.00% 40 Other Services & Charges 401,856 95,493 60,000 440,000 40,000 633.33% -90.91% 60 Capital Outlays 333,199 468,969 1,905,316 1,760,000 760,000 -7.63% - 56.82% 00 Other - 65,000 65,000 41,921 43,179 - 35.51% 3.00% EXPENDITURE TOTAL 828,737 739,973 2,316,554 2,365,216 972,992 2.10% - 58.86% REVENUE General Gov Fund Balance 144,209 450,527 378,009 108,013 264,073 -71.43% 144.48% GO Bonds Proceeds - - 1,582,545 - - - 100.00% 0.00% Transfers -In 586,946 217,790 306,000 2,200,000 650,000 618.95% -70.45% Minor Home Repair 71,780 67,576 20,000 56,386 58,077 181.93% 3.00% Miscellaneous Revenue 25,802 4,080 30,000 817 842 - 97.28% 3.06% REVENUE TOTAL $ 828,737 $ 739,973 $ 2,316,554 $ 2,365,216 $ 972,992 2.10% - 58.86% Summary of Budget Changes Budget changes for Facility Replacement Fund include decrease in professional services and construction budget and an increase in indirect cost share. 10- Salaries 20- Benefitsj30- Supplies140 -Prof. Serv. 50- Intergov1 60- Capital Other 1 Total 2010 Budget $ 91,703 $ 42,306 1 $ 152,229 1 $ 60,000 1 $ - 1 $ 1,905,316 1 $ 65,000 1 $2,316,554 2011 Changes Increase in Salaries and Wages 2,761 Increase in FICA 210 Decrease in PERS (829) Decrease in Industrial Insurance (385) Increase in Medical -GH 116 Decrease in Employer contributions to Medical (12,587) Decrease in Supplies $ (152,229) Increase in professional services 380,000 Increase in construction - levee repairs 1,285,000 Decrease in Capital -bond funded purchases (1,430,316) Decrease in Indirect cost allocation (23,079) 2011 Budget Totals $ 94,464 $ 28,831 $ - $ 440,000 $ - $ 1,760,000 $ 41,921 $2,365,216 Page 263 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Project Manager Department Total 1 1 $ 94,464 $ 28,831 1 $ 97,296 $ 32,517 1 1 $ 94,464 $ 28,831 1 $ 97,296 $ 32,517 Increase in Salaries and Wages 2,832 $ 40,000 Increase in FICA 593 Increase in PERS 2,183 Increase in Industrial Insurance 100 Increase in Medical -GH 13 Increase in Employer contributions to Medical 797 Decrease in professional services (400,000) Decrease in construction (1,000,000) Increase in Indirect cost allocation 1,258 2012 Budget Totals $ 97,296 $ 32,517 $ - $ 40,000 $ - $ 760,000 $ 43,179 $ 972,992 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Project Manager Department Total 1 1 $ 94,464 $ 28,831 1 $ 97,296 $ 32,517 1 1 $ 94,464 $ 28,831 1 $ 97,296 $ 32,517 Professional Contract Account Number Purpose 2011 2012 303.98.594.190.41.00 Professional Services for Facilities $ 440,000 $ 40,000 Total Professional Services $ 440,000 $ 40,000 Page 264 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A FUND: Fire Improvement Fund RESPONSIBLE MANAGER: Nick Olivas DIVISION: N/A FUND NUMBER: 304 POSITION: Fire Chief Description The program provides fire department capital improvements and apparatus through Fire Impact Fees at a 90% / 10% split. Fire Improvements Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change EXPENDITURE TOTAL $ - $ - $ - $ - $ - 0.00% 0.00% REVENUE Fire Improvement Fund Balance - - - 140,000 190,100 0.00% 35.79% Fire Impact Fees - 13,342 50,000 50,000 0.00% 0.00% Miscellaneous Revenue - 4 - 100 100 0.00% 0.00% REVENUE TOTAL $ - $ 13,346 $ - $ 190,100 $ 240,200 0.00% 26.35% Page 265 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 266 2011 -2012 Biennial Budget City of Tukwila, Washington Goals & Accomplishments DEPARTMENT: Public Works FUND: Water RESPONSIBLE MANAGER: Bob Giberson DIVISION: 01/02/98 FUND NUMBER: 401 POSITION: Director Description The mission of the Water Utility is to operate and maintain a water distribution system that will provide residential, commercial, and industrial customers with high water quality, adequate capacity and pressure, at economical costs. The system distributes, on an annual basis, approximately 740 million gallons of water through forty -one miles of water mains through approximately 2,100 meters. The Water Utility maintains relationships with adjoining jurisdictions, cities, water districts, sewer districts, and the Washington State Department of Health. Additional service is provided with reclaimed water along the Interurban Avenue South Corridor. 2009 -2010 Accomplishments ♦ Completed installation of automated meter reads. ♦ Tracked backflow prevention compliance for the annual Department of Health report using the City's cross - connection data program. ♦ Implemented a program to test the accuracy of water meters 2- inches and larger into standard preventative maintenance procedures. ♦ Implemented Water Use Efficiency Program. 2011 Program Goals ♦ With completion of all automatic meter reads - analyze centralized radio tower for metering system. ♦ Monitor Water Use Efficiency efforts and provide an annual report. ♦ Complete and adopt Water Comprehensive Plan. ♦ Begin and complete construction of Andover Park East Watermain Replacement Project. ♦ Begin design of Andover Park West /Strander Blvd New Water Main. 2012 Program Goals ♦ Monitor Water Use Efficiency efforts and provide an annual report. ♦ Achieve 10 percent water savings to meet Water Efficiency Goals established by the Municipal Water Law. ♦ Begin construction of Andover Park West /Strander Blvd New Water Main. Page 267 2011 -2012 Biennial Budget City of Tukwila, Washington Water Operations & Maintenance Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 371,509 $ 393,913 $ 467,158 $ 498,300 $ 513,650 6.67% 3.08% 20 Personnel Benefits 164,587 185,199 211,972 184,782 204,406 - 12.83% 10.62% 30 Supplies 1,671,678 1,828,713 2,046,811 2,170,339 2,170,339 6.04% 0.00% 40 Other Services & Charges 139,518 115,473 152,571 138,890 135,290 -8.97% -2.59% 50 Intergovt. Services & Taxes 194,941 889,326 674,000 679,000 701,000 0.74% 3.24% 60 Capital Outlays - 38,214 67,400 25,000 25,000 -62.91% 0.00% 00 Other 1,591,187 1,573,853 1,060,623 807,573 820,140 -23.86% 1.56% EXPENDITURE TOTAL 4,133,420 5,024,691 4,680,535 4,503,884 4,569,825 - 3.77% 1.46% REVENUE Water Fund 401 Working Capital 131,562 488,793 - - - 0.00% 0.00% Water Fund 401 -Water Fees 4,001,858 4,535,898 4,680,535 4,503,884 4,569,825 -3.77% 1.46% REVENUE TOTAL $ 4,133,420 $ 5,024,691 $ 4,680,535 $ 4,503,884 $ 4,569,825 - 3.77% 1.46% Page 268 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Water Fund operations and maintenance primarily include increased cost in purchased water, and decrease in capital purchases and indirect cost allocation. 10- Salaries120- Benefits) 30- Supplies [40 -Prof. Serv.150- IntergovI 60- Capital Other 1 Total 2010 Budget' $ 467,158 $ 211,972 1 $2,046,811 $ 152,571 $ 674,000 $ 67,400 1 $1,060,623 $4,680,535 2011 Changes Increase in Salaries from COLA and step increases 31,142 Increase in FICA 1,485 Decrease in PERS (4,055) Increase in Industrial Insurance 2,455 Decrease in Medical (28) Decrease in Employer contributions to Medical (27,047) Increase in operating supplies 1,028 (3,600) Increase in purchased water cost 117,500 22,000 Increase in small tools 5,000 10,666 Increase in equipment rental replacement 2,530 20,000 Decrease in equipment rental O &M (15,822) 1,300 Decrease in repair and maintenance (8,000) (18,099) Increase in miscellaneous expenses 3,000 (1,300) Increase in credit card fees $ 513,650 $ 204,406 $2,170,339 4,611 $ 701,000 $ 25,000 $ 820,140 $4,569,825 Increase in interfund taxes 5,000 Decrease in capital purchases (42,400) Decrease in Indirect Cost Share (252,847) Increase in 1995 Revenue bond principal 15,000 Increase in 2006 Revenue bond principal 1,300 Decrease in 1995 Revenue bond interest (15,255) Decrease in 2006 Revenue bond interest (1,248) 2011 Budget Totals $ 498,300 $ 184,782 $2,170,339 $ 138,890 $ 679,000 $ 25,000 $ 807,573 $4,503,884 2012 Changes Increase in Salaries from COLA and step increases 15,350 Increase in FICA 1,174 Increase in PERS 11,068 Increase in Industrial Insurance 1,318 Increase in Medical 392 Increase in Employer contributions to Medical 5,672 Decrease in equipment rental replacement (3,600) Increase in interfund taxes 22,000 Increase in Indirect Cost Allocation 10,666 Increase in 1995 Revenue bond principal 20,000 Increase in 2006 Revenue bond principal 1,300 Decrease in 1995 Revenue bond interest (18,099) Decrease in 2006 Revenue bond interest (1,300) 2012 Budget Totals $ 513,650 $ 204,406 $2,170,339 $ 135,290 $ 701,000 $ 25,000 $ 820,140 $4,569,825 Page 269 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing contract agreements. positions and include a cost of living adjustment per PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Maint & Ops Superintendent Maint & Ops Foreman Maint & Ops Specialist Water Quality Specialist Extra Labor Overtime Department Total 1 1 4 1 7 1 $ 89,784 $ 33,970 1 72,580 22,177 4 255,882 101,343 1 68,316 24,959 6,000 2,333 5,738 7 $ 498,300 $ 184,782 1 $ 92,424 $ 37,557 1 75,120 24,836 4 263,808 111,991 1 70,560 27,692 6,000 2,330 5,738 7 $ 513,650 $ 204,406 Professional Contract Professional services contracts in the Water department include repairs and maintenance for water infrastructure, and water analysis. Account Number Purpose 2011 2012 401.01.534.800.41.00 Engineering services, water analysis, and computer programming $ 8,000 $ 8,000 401.01.534.800.41.01 Utility one call services for utility line locates 300 300 401.01.534.800.41.02 CDL licenses, hearing tests 1,000 1,000 401.01.534.800.42.00 Phone bills and Nextels 2,500 2,500 401.01.534.800.43.00 Mileage, meals (for overtime), parking 1,500 1,500 401.01.534.800.45.00 Rental of tapping machines, test pumps and other emergency equipment 1,500 1,500 401.01.534.800.45.94 Equipment Replacement 21,019 17,419 401.01.534.800.45.95 Equipment 0 & M and equipment rental fuel costs 42,000 42,000 401.01.534.800.46.00 Insurance allocations WCIA 20,260 20,260 401.01.534.800.47.00 Gas, electricity, water, and sewer for water facilities 18,000 18,000 401.01.534.800.47.01 Disposal of spoils and asphalt from excavations 5,000 5,000 401.01.534.800.48.00 Repairs to reservoir, PRV, water facilities and components by outside vendo 3,000 3,000 401.01.534.800.49.00 Registrations, training, memberships, computer upgrades, sm equip. repair 7,000 7,000 401.01.534.800.49.01 Operating permit from Dept of Health 3,200 3,200 401.01.534.800.49.08 PPI credit card fees 4,611 4,611 Total Professional Services $ 138,890 $ 135,290 Page 270 2011 -2012 Biennial Budget City of Tukwila, Washington Water Capital Outlays Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 50,263 $ 53,299 $ 52,765 $ 53,196 $ 54,780 0.82% 2.98% 20 Personnel Benefits 18,253 18,786 22,329 16,202 18,074 - 27.44% 11.55% 30 Supplies - - - 342 342 0.00% 0.00% 40 Other Services & Charges 48,375 - 265,000 564,000 305,000 112.83% -45.92% 60 Capital Outlays (36,421) - 935,000 3,073,000 1,262,000 228.66% - 58.93% 00 Other (2,912) 5,571 200,803 101,545 101,070 - 49.43% -0.47% EXPENDITURE TOTAL 77,558 77,656 1,475,897 3,808,285 1,741,266 158.03% - 54.28% REVENUE Water Fund 401 - Working Capital (248,225) (586,394) 889,432 1,740,635 1,128,557 95.70% -35.16% Interlocal Revenue -HL WD - 85,580 - 1,682,000 - 0.00% -100.00% Water Fees - - 202,465 232,116 459,175 14.65% 97.82% Hydrant Rental 102,390 97,305 96,000 106,000 106,000 10.42% 0.00% Miscellaneous Revenue 223,393 481,165 288,000 47,534 47,534 - 83.50% 0.00% REVENUE TOTAL $ 77,558 $ 77,656 $ 1,475,897 $ 3,808,285 $ 1,741,266 158.03% - 54.28% Page 271 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Water Fund capital outlays primarily include an increase in design and construction costs for capital projects. 10- Salaries120- Benefits130- Supplies 140 -Prof. Serv.150- Intergov1 60- Capital 1 Other 1 Total 2010 Budget $ 52,765 $ 22,329 1 $ - $ 265,000 1 $ $ 935,000 $ 200,803 $1,475,897 2011 Changes Increase in Salaries from COLA and step increases 431 Decrease in FICA (82) Decrease in PERS (582) Decrease in Industrial Insurance (538) Increase in Medical 142 Decrease in Employer contributions to Medical (5,067) Increase in operating supplies 342 (259,000) Increase in professional services 299,000 (1,811,000) Increase in construction engineering 2,138,000 (403) Decrease in PW -04- 691 -069 Principal (80,625) Decrease in PW -01- 691 -064 Principal $ 54,780 $ 18,074 $ 342 $ 305,000 $ - $1,262,000 (14,453) $1,741,266 Decrease in PW -04- 691 -069 Interest (7,054) Decrease in PW-01-691-064 lnterest (1,048) Increase in 1995 Revenue bond premium amort. 8,206 Increase in 2006 Revenue bond premium amort. 764 Decrease in 1995 Revenue bond discount amort. (6,095) Increase in 2006 Revenue bond issue amort. 1,047 2011 Budget Totals $ 53,196 $ 16,202 $ 342 $ 564,000 $ - $3,073,000 $ 101,545 $3,808,285 2012 Changes Increase in Salaries from COLA and step increases 1,584 Increase in FICA 121 Increase in PERS 1,203 Increase in lndustrial Insurance 16 Increase in Medical 59 Increase in Employer contributions to Medical 473 Decrease in professional services (259,000) Decrease in construction engineering (1,811,000) Decrease in PW -04- 691 -069 Interest (403) Decrease in PW -01- 691 -064 Interest (72) 2012 Budget Totals $ 54,780 $ 18,074 $ 342 $ 305,000 $ - $1,262,000 $ 101,070 $1,741,266 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Senior Engineer is 50% split with Sewer Fund. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Senior Engineer 0.5 0.5 $ 53,196 $ 16,202 0.5 $ 54,780 $ 18,074 Department Total 0.5 0.5 $ 53,196 $ 16,202 0.5 $ 54,780 $ 18,074 Page 272 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Water department include design and construction management services for capital projects. Account Number Purpose 2011 2012 401.98.594.340.41.00 Professional services for projects in Fund 401 $ 564,000 $ 305,000 1,294 Total Professional Services $ 564,000 $ 305,000 Performance Measures Water 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Ensure a safe supply of drinking water Number of backflow prevention assemblies (BPA) certified 1,294 1,407 1,450 1,500 1,600 Number of water system samples tested 22 5 8 10 15 Number of zones where maines are flushed 116 82 117 120 125 Bi- monthly test for coliform & chlorine residual levels 21 21 21 21 21 Number of fire hydrants tested 572 541 550 555 560 Capital Number of water meters 2 inches and larger tested for accuracy 59 120 125 145 165 Number of new water meters installed within 48 hours of hook- up request 9 7 5 5 5 Customers Number of water customers 2,109 2,112 2,117 2,122 2,127 Total Gallons of water (in thousands) 668,934 736,920 740,000 745,000 750,000 Number of total water system miles 47.40 40.80 41.00 41.50 42.00 Number of fire hydrants 572 541 550 555 560 Number of shut -off notices 377 412 367 395 400 Number of actual shut -offs for non - payment 77 86 56 60 65 Number of claims paid - - - - - Page 273 2011 -2012 Biennial Budget City of Tukwila, Washington Goals and Accomplishments DEPARTMENT: Public Works FUND: Sewer RESPONSIBLE MANAGER: Bob Giberson DIVISION: 01/02/98 FUND NUMBER: 402 POSITION: Director Description The mission of the Sewer Utility is to operate and maintain a sewer collection system that will ensure the health, safety, and welfare of the citizens and visitors of Tukwila. The Sewer Utility is responsible for the maintenance of approximately 40 miles of gravity sewer main and the operation and maintenance of twelve lift stations and force mains. These lift stations pump approximately 60% of all sewage in the City (approximately 460 million gallons). The Sewer Utility maintains relationships with adjoining jurisdictions, cities, water districts, sewer districts, King County Department of Natural Resources & Parks, Wastewater Treatment Division, State Department of Ecology, State Department of Health, and King County Health Department. 2009 -2010 Accomplishments ♦ Completed upgrades for Annual Sewer Repair Program in 2010. ♦ Reviewed results of video logs to identify damaged areas and locations of possible infiltration/ inflow. 2011 Program Goals ♦ Evaluate system -wide conditions for potential upgrades for Annual Sewer Repair Program. ♦ Implement a system for remote monitoring of sewer lift stations - response and corrective action can be achieved from laptop computer. ♦ Complete and adopt Sewer Comprehensive Plan. ♦ Ongoing construction of the South City Limits sewer improvements (coordinated with the Southcenter Parkway Extension Project). ♦ Begin construction of the Interurban Ave S Gravity Sewer Project. ♦ Begin design of Andover Park West Sewer Main Capacity Project. 2012 Program Goals ♦ Evaluate system -wide conditions for potential upgrades for Annual Sewer Repair Program. ♦ Complete construction of the South City Limits sewer improvements (coordinated with the Southcenter Parkway Extension Project). ♦ Complete construction of the Interurban Ave S Gravity Sewer Project. ♦ Begin construction of Andover Park West Sewer Main Capacity Project. Page 274 2011 -2012 Biennial Budget City of Tukwila, Washington Sewer Operations & Maintenance Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 215,986 $ 239,624 $ 220,158 $ 217,830 $ 224,022 -1.06% 2.84% 20 Personnel Benefits 87,784 100,923 88,110 76,197 84,288 - 13.52% 10.62% 30 Supplies 2,811,349 3,124,256 3,775,100 3,775,393 3,775,393 0.01% 0.00% 40 Other Services & Charges 147,848 143,093 189,566 225,498 218,209 18.95% -3.23% 50 Intergovt. Services & Taxes 66,247 822,106 590,000 556,000 583,000 -5.76% 4.86% 00 Other 991,710 1,010,639 650,460 417,328 425,310 - 35.84% 1.91% EXPENDITURE TOTAL 4,320,924 5,440,641 5,513,394 5,268,246 5,310,222 4.45% 0.80% REVENUE Sewer Fund 402 Working Capital - 429,970 335,394 208,246 - -37.91% -100.00% Sewer Fund Charges 4,320,924 5,010,671 5,178,000 5,060,000 5,310,222 -2.28% 4.95% REVENUE TOTAL $ 4,320,924 $ 5,440,641 $ 5,513,394 $ 5,268,246 $ 5,310,222 4.45% 0.80% Summary of Budget Changes Budget changes for the Sewer Fund operations and maintenance primarily include a decrease in interfund taxes and indirect cost share in 2011. 10- Salariesl20- Benefitsl30- Supplies I40 -Prof. Serv.l 50- Intergov 1 60- Capital 1 Other 1 Total 2010 Budget $ 220,158 $ 88,110 $3,775,100 $ 189,566 $ 590,000 $ 650,460 $ 5,513,394 2011 Changes Decrease in Salaries and Wages (2,328) Decrease in FICA (1,053) Decrease in PERS (3,510) Increase in Industrial Insurance 601 Decrease in Medical (279) Decrease in Employer contributions to Medical (7,672) Distribute central supplies budget to departments 293 Increase in equipment rental replacement 30,559 Increase in equipment rental O &M 574 Budget for credit card fees 4,799 Decrease in interfund taxes (34,000) Decrease in indirect cost share (233,256) Increase in 2006 Revenue bond principal 3,100 Decrease in 2006 Revenue bond interest (2,976) 2011 Budget Totals $ 217,830 $ 76,197 $3,775,393 $ 225,498 $ 556,000 $ - $ 417,328 $5,268,246 Page 275 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Increase in Salaries and Wages 6,192 Increase in FICA 473 Increase in PERS 4,670 Increase in Industrial Insurance 564 Increase in Medical 133 Increase in Employer contributions to Medical 2,251 Decrease in equipment rental replacement (7,289) Increase in interfund taxes 27,000 Increase in indirect cost share 7,982 Increase in 2006 Revenue bond principal 3,100 Decrease in 2006 Revenue bond interest (3,100) 2012 Budget Totals $ 224,022 $ 84,288 $ 3,775,393 $ 218,209 $ 583,000 $ - $ 425,310 $ 5,310,222 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Maint & Ops Superintendent Maint & Ops Foreman Sr Maint & Ops Specialist Maint & Ops Specialist Extra Labor Overtime Department Total 0.5 0.5 $ 45,336 $ 14,302 1 1 73,740 19,313 1 1 55,392 26,407 0.5 0.5 31,920 15,175 8,000 1,000 3,442 3 3 $ 217,830 $ 76,197 0.5 $ 46,656 $ 15,930 1 76,008 21,764 1 57,048 28,954 0.5 32,868 16,640 8,000 1,000 3,442 3 $ 224,022 $ 84,288 Page 276 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Sewer department include sewer pump station maintenance and repairs. Account Number Purpose 2011 2012 402.01.535.800.41.00 Consultant engineering services, surveying $ 1,000 $ 1,000 402.01.535.800.41.01 Utility one call services for utility line locates 300 300 402.01.535.800.41.02 CDL licenses, hearing tests 300 300 402.01.535.800.42.00 Phone bills and Nextels 2,500 2,500 402.01.535.800.43.00 Mileage, meals, parking 500 500 402.01.535.800.44.00 Advertising for seasonal help and staff replacement 150 150 402.01.535.800.45.00 Rental of backhoes, trackhoes, loader, and forklifts 2,000 2,000 402.01.535.800.45.94 Equipment Replacement 74,704 67,415 402.01.535.800.45.95 Equipment 0 & M and equipment rental fuel costs 55,000 55,000 402.01.535.800.46.00 Insurance allocations WCIA 15,195 15,195 402.01.535.800.47.00 Electrical, gas, water, and sewer from lift stations 22,050 22,050 402.01.535.800.48.00 Pump station repairs and replacement done by outside vendors 15,000 15,000 402.01.535.800.48.01 Painting of sewer pump station interiors 15,000 15,000 402.01.535.800.48.03 Repairs of sewer main lines 3,000 3,000 402.01.535.800.48.04 Sewer pump station computer alarm system 10,000 10,000 402.01.535.800.49.00 Training,classes, minor software purchases 4,000 4,000 402.01.535.800.49.08 PPI credit card fees 4,799 4,799 Total Professional Services $ 225,498 $ 218,209 Page 277 2011 -2012 Biennial Budget City of Tukwila, Washington Sewer Capital Projects Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 50,139 $ 51,370 $ 52,765 $ 53,196 $ 54,780 0.82% 2.98% 20 Personnel Benefits 17,859 17,922 22,329 16,202 18,075 - 27.44% 11.56% 30 Supplies 14 - - 98 98 0.00% 0.00% 40 Other Services & Charges 53,925 2,803 270,000 391,000 160,000 44.81% -59.08% 60 Capital Outlays 25,031 95,128 575,000 2,028,000 650,000 252.70% - 67.95% 00 Other (9,506) 15,759 208,024 205,910 204,949 -1.02% -0.47% EXPENDITURE TOTAL 137,462 182,982 1,128,118 2,694,406 1,087,902 138.84% - 59.62% REVENUE Sewer Fund 402 Working Capital (701,954) 130,509 678,118 1,132,980 875,698 67.08% - 22.71 % State Grant -CERB - - - 1,360,000 - 0.00% -100.00% Capital Contributions 603,998 234,085 400,000 120,000 120,000 - 70.00% 0.00% Sewer Fund Charges 178,593 - - - 10,778 0.00% 0.00% Miscellaneous Revenue 56,825 (181,612) 50,000 81,426 81,426 62.85% 0.00% REVENUE TOTAL $ 137,462 $ 182,982 $ 1,128,118 $ 2,694,406 $ 1,087,902 138.84% - 59.62% Summary of Budget Changes Budget changes for the Sewer Fund capital outlays primarily include an increase in design and construction costs in 2011 and a decrease in design and construction expenditures in 2012 due to limited resources. 10- Salaries 1 20-Benefits 30- Supplies 40 -Prof. Serv.1 50- Intergov 60- Capital 1 Other Total 2010 Budget $ 52,765 $ 22,329 1 $ - $ 270,000 1 $ - $ 575,000 $ 208,024 $1,128,118 2011 Changes Increase in Salaries and Wages 431 Decrease in FICA (82) Decrease in PERS (582) Decrease in Industrial Insurance (538) Increase in Medical 142 Decrease in Employer contributions to Medical (5,067) Distribute central supplies budget to departments 98 Increase in professional services 121,000 Increase in construction 1,453,000 Decrease in PW -04- 691 -069 Interest (1,441) Increase in 2006 Revenue bond amort. 1,825 Decrease in 2006 Revenue bond debt issue amort. (2,498) 2011 Budget Totals $ 53,196 $ 16,202 $ 98 $ 391,000 $ - $ 2,028,000 $ 205,910 $2,694,406 Page 278 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes 2010 2011 2011 Budgeted 2012 2012 Budgeted $ 391,000 FTE FTE Increase in Salaries and Wages 1,584 Salaries Benefits Senior Engineer 0.50 0.50 $ 53,196 16,202 0.50 $ 54,780 $ 18,075 Department Total 0.5 0.5 $ 53,196 $ 16,202 0.5 $ 54,780 $ 18,075 185,000 185,000 Increase in FICA Number of manholes cleaned 121 730 730 740 750 Capital Hours of 10 sewer lift stations monitoring of pump hours, start counts, and generator operation (weekly) Increase in PERS 8 1,204 8 8 Customers Number of sewer customers 1,684 1,694 Increase in lndustrial lnsurance 1,700 16 Number of total sewer system miles 36.90 37.40 40.00 40.20 40.30 Increase in Medical - 59 - - Increase in Employer contributions to Medical 473 Decrease in professional services (231,000) Decrease in construction (1,453,000) Budget for Infiltration and Inflow 75,000 Decrease in PW-04-691-069 lnterest (961) 2012 Budget Totals $ 54,780 $ 18,075 $ 98 $ 160,000 $ - $ 650,000 $ 204,949 $1,087,902 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Senior Engineer is 50% split with Water Fund. PERSONNEL 2010 2011 2011 Budgeted 2012 2012 Budgeted $ 391,000 FTE FTE Salaries Benefits FTE Salaries Benefits Senior Engineer 0.50 0.50 $ 53,196 16,202 0.50 $ 54,780 $ 18,075 Department Total 0.5 0.5 $ 53,196 $ 16,202 0.5 $ 54,780 $ 18,075 Professional Contract Professional services contracts in the Sewer department include design and construction management services for capital projects. Account Number Purpose 2011 2012 402.98.594.353.41.00 Professional services for projects in Fund 402 $ 391,000 $ 160,000 20,000 Total Professional Services $ 391,000 $ 160,000 Performance Measures Sewer 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Improve sewer system Number of linear feet TV inspected 20,000 20,000 5,000 10,000 15,000 Number of linear feet of sewer pipe jet cleaned 190,000 183,000 185,000 185,000 185,000 Number of manholes cleaned 730 730 730 740 750 Capital Hours of 10 sewer lift stations monitoring of pump hours, start counts, and generator operation (weekly) 10 8 8 8 8 Customers Number of sewer customers 1,684 1,694 1,695 1,700 1,725 Number of total sewer system miles 36.90 37.40 40.00 40.20 40.30 Number of claims paid - - - - Page 279 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: N/A DIVISION: N/A FUND: Water /Sewer Revenue Bonds FUND NUMBER: 404 Description This fund is used to pay Water /Sewer bond principal, interest and redemption payments to the Fiscal Agent. Revenues are received from the Water and Sewer funds based on their respective bond issue participation. The bond issues below are the remaining outstanding water /sewer debt obligations. Water /Sewer Revenue Bonds Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ 253,375 $ 235,053 $ 596,808 $ 598,202 $ 593,844 0.23% - 0.73% EXPENDITURE TOTAL 253,375 235,053 596,808 598,202 593,844 0.23% -0.73% REVENUE Transfers In 253,375 235,053 596,808 598,202 593,844 0.23% -0.73% REVENUE TOTAL $ 253,375 $ 235,053 $ 596,808 $ 598,202 $ 593,844 0.23% -0.73% Summary of Budget Changes Budget changes for the Water /Sewer Revenue Bond Fund include an increase in bond principal and decrease in bond interest. 10- Salaries120- Benefits 30- Supplies'40 -Prof. Serv.l 50- Intergov 1 60- Capital 1 Other Total 2010 Budget' $ - I$ I$ I$ I$ I$ $ 596,808 $ 596,808 2011 Changes Increase in 1995 Revenue bond principal 15,000 Decrease in 1995 Revenue bond interest (15,592) Decrease in 2006 Revenue bond interest (4,238) Budget for Indirect Cost Share 6,224 2011 Budget Totals $ - $ - $ - $ - $ - $ - $ 598,202 $ 598,202 2012 Changes Increase in 2006 Revenue bond principal 20,000 Decrease in 1995 Revenue bond interest (20,131) Decrease in 2006 Revenue bond interest (4,414) Increase in Indirect Cost Allocation 187 2012 Budget Totals $ - $ - $ - $ - $ - $ - $ 593,844 $ 593,844 Page 280 2011 -2012 Biennial Budget City of Tukwila, Washington DEPARTMENT: Water /Sewer Utility DIVISION: N/A FUND: Bond Reserve FUND NUMBER: 405 Description This fund is required by various bond issues to provide adequate funding in case of default and to protect bondholders. Bond Reserve Expenditure & Revenue Summary REVENUE 2008 2009 2010 2011 2012 2010 -11 2011 -12 Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET % change % change 00 Other $ - $ - $ - $ - $ - 0.00% 0.00% EXPENDITURE TOTAL - - - - - 0.00% 0.00% REVENUE Fund 405 Working Capital 393,548 411,000 411,000 411,000 411,000 0.00% 0.00% REVENUE TOTAL $ 393,548 $ 411,000 $ 411,000 $ 411,000 $ 411,000 0.00% 0.00% Page 281 2011 -2012 Biennial Budget City of Tukwila, Washington Goals and Accomplishments DEPARTMENT: Parks and Recreation FUND: Foster Golf Course RESPONSIBLE MANAGER: Rick Still DIVISION: 576.680/681, 594.760 FUND NUMBER: 411 POSITION: Director Description The mission of the pro shop staff and grounds maintenance crew is to provide a quality golfing experience for our citizens and City visitors. The golf course is operated as an enterprise fund with revenues covering all maintenance, pro shop services, and capital construction costs. 2009 -2010 Accomplishments ♦ Replaced fairway sprinkler heads (500 heads). Removed old heads, re- adjusted swing joints and re- leveled site. ♦ Completed the rebuild of #9 Tee. Raised and re- contoured surface. ♦ Worked with Elite Racing as the starting line host location for the Tukwila to Seattle Rock & Roll Marathon. ♦ Conducted a new short game clinic for improving golf skills. Clinics were instructed by in -house golf professional. ♦ Developed a new speed of play program to increase course playability. 2011 Program Goals ♦ Increase tournament revenues. ♦ See advertising sponsorship for new tee marker signs. 2012 Program Goals ♦ Increase tournament revenues. ♦ See advertising sponsorship for new tee marker signs. Page 282 2011 -2012 Biennial Budget City of Tukwila, Washington Foster Golf Operations Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 672,795 $ 739,968 $ 769,240 $ 802,027 $ 826,927 4.26% 3.10% 20 Personnel Benefits 250,920 267,686 321,016 238,654 264,461 -25.66% 10.81% 30 Supplies 197,518 189,925 230,000 231,908 231,908 0.83% 0.00% 40 Other Services & Charges 181,818 308,251 316,675 293,107 285,282 - 7.44% - 2.67% 50 Intergovt. Services & Taxes 7,077 68,194 6,000 72,000 73,000 1100.00% 1.39% 60 Capital Outlays - - 50,000 75,000 25,000 50.00% - 66.67% 00 Other 175,417 159,784 738,978 571,673 579,183 - 22.64% 1.31% EXPENDITURE TOTAL 1,485,545 1,733,808 2,431,909 2,284,369 2,285,761 -6.07% 0.06% REVENUE Golf Fund 411 Working Capital (600,439) (22,265) 169,909 372,169 370,514 119.04% - 0.44% Greens Fees 1,098,808 1,043,663 1,310,000 1,200,000 1,200,000 -8.40% 0.00% Transfers -In 502,240 328,559 450,000 225,000 225,000 - 50.00% 0.00% Power Cart Rentals 192,078 186,040 186,000 195,000 195,000 4.84% 0.00% Sales of Merchandise 170,262 157,967 170,000 128,000 130,000 -24.71% 1.56% Concession Proceeds 50,499 19,248 120,000 120,000 120,000 0.00% 0.00% Miscellaneous Revenue 72,097 20,596 26,000 44,200 45,247 70.00% 2.37% REVENUE TOTAL $ 1,485,545 $ 1,733,808 $ 2,431,909 $ 2,284,369 $ 2,285,761 -6.07% 0.06% Page 283 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Foster Golf Fund primarily include a decrease in advertising, equipment rental, and leases as well as an increase in interfund taxes and indirect cost share. 10- Salariesl20- Benefits130- Supplies140- Prof. Serv.150- Intergov1 60- Capital I Other I Total 2030 Budget $ 769,240 $ 321,016 $ 230,000 $ 316,675 $ 6,000 1 $ 50,000 $738,978 1 $2,431,909 2011 Changes Increase in Salaries and Wages 32,787 Decrease in FICA (9,310) Decrease in PERS (16,416) Decrease in Industrial Insurance (10,882) Decrease in Medical -GH (395) Decrease in Employer contributions to Medical (45,395) Increase in Uniforms 36 Distribute central supplies budget to depts 1,908 (7,825) Increase in equipment rental replacement 7,394 1,000 Decrease in equipment rental O &M (19,334) (50,000) Increase in professional services 1,000 6,645 Decrease in advertising (23,000) 9,067 Decrease in rentals and leases (16,100) (8,202) Budget for credit card fees $ 826,927 $ 264,461 $ 231,908 26,472 $ 73,000 $ 25,000 $579,183 $2,285,761 Budget for Interfund taxes 66,000 Increase in capital purchase 25,000 Increase in Indirect cost share 208,375 Decrease in 2003 bond principal (211,451) Decrease in 2003 bond interest (164,229) 2011 Budget Totals $ 802,027 $ 238,654 $ 231,908 $ 293,107 $ 72,000 $ 75,000 $571,673 $2,284,369 2012 Changes Increase in Salaries and Wages 24,900 Increase in FICA 1,770 Increase in PERS 15,403 Increase in Industrial Insurance 1,455 Increase in Medical -GH 547 Increase in Employer contributions to Medical 6,668 Decrease in Uniforms (36) Decrease in equipment rental replacement (7,825) Increase in Interfund taxes 1,000 Decrease in capital purchase (50,000) Increase in Indirect cost share 6,645 Increase in 2003 bond principal 9,067 Decrease in 2003 bond interest (8,202) 2012 Budget Totals $ 826,927 $ 264,461 $ 231,908 $ 285,282 $ 73,000 $ 25,000 $579,183 $2,285,761 Page 284 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. GOLF 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Parks & Rec Director Maint & Ops Superintendent - Golf Golf Maintenance Supervisor Lead Maintenance Specialist - Golf Fleet Technician Golf Director of Instruction - Golf Admin Support Technician - Golf Maint Specialist Golf Extra Labor Overtime Department Total 0.25 0.25 $ 29,634 1 1 90,072 1 1 72,960 1 1 69,456 1 1 64,728 0.75 0.75 54,720 2 2 101,752 3 3 177,920 133,900 6,885 10 10 $ 802,027 $ 238,654 $ 9,092 0.25 26,641 31,437 25,125 17,809 23,063 0.75 35,071 2 59,578 3 10,838 $ 31,854 $ 10,238 1 92,712 29,732 1 75,120 34,599 1 71,472 27,844 1 66,624 20,015 56,328 25,430 107,328 39,303 184,704 66,589 133,900 10,711 6,885 10 $ 826,927 $ 264,461 Professional Contract Professional services contracts in Foster Golf Fund include cost for utilities, equipment rental, and other professional services for both Maintenance and the Pro Shop. Account Number Purpose 2011 2012 411.00.576.680.41.00 Clean wash station $ 2,000 $ 2,000 411.00.576.680.42.00 Homeguard Security svc, phones, phone alarm line, Ace Fire alarm center 2,700 2,700 411.00.576.680.43.00 Meals, mileage, parking for professional development travel 750 750 411.00.576.680.45.00 Mountain Mist water, portable toilet rentals, short term rental equipment 3,500 3,500 411.00.576.680.45.94 Equipment Replacement Fund 57,975 50,150 411.00.576.680.45.95 Equipment 0 & M 47,000 47,000 411.00.576.680.46.00 Insurance allocations WCIA 15,195 15,195 411.00.576.680.47.00 Puget Sd Energy - pump stations, water - course restrms, maintenance shed 10,000 10,000 411.00.576.680.47.01 SSWM charges 12,000 12,000 411.00.576.680.47.09 Puget Sound Energy, City water utility -wash bay and maintenance bldg 4,000 4,000 411.00.576.680.48.00 Pacific Parking Lot Maintenance, fire alarm test, misc. repairs 10,000 10,000 411.00.576.680.48.01 Professional Tree Removal 10,000 10,000 411.00.576.680.48.03 Repair - pump station and river pump, 9th fairway pump station 2,500 2,500 411.00.576.680.49.00 Memberships, uniform cleaning, prof dev, WWGCSA mem, WSDA cert. 5,000 5,000 411.00.576.680.49.01 Blood borne pathogens testing and immunizations 250 250 Total General Operations Professional Services $ 182,870 $ 175,045 Page 285 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract - continued Account Number Purpose 2011 2012 411.00.576.681.41.00 Fire /emergency testing $ 800 $ 800 411.00.576.681.41.00 Confidents, wet and dry 1,000 1,000 411.00.576.681.41.00 SZEN annual support - Online Tee Reservation 1,500 1,500 411.00.576.681.41.00 Advertising and artwork 500 500 411.00.576.681.41.00 Orbit: Webpage 1,800 1,800 411.00.576.681.41.00 Water fowl program 1,850 1,850 411.00.576.681.41.00 Miscellaneous expenses 550 550 411.00.576.681.42.00 Qwest Communications and Comcast 7,000 7,000 411.00.576.681.43.00 Meals, mileage, parking for professional development related travel 500 500 411.00.576.681.44.00 Yellow Pages 665 665 411.00.576.681.44.00 Print advertisement 5,000 5,000 411.00.576.681.44.00 Miscellaneous advertising expenses 1,335 1,335 411.00.576.681.45.00 Special event daily fleet rental 1,000 1,000 411.00.576.681.47.00 City Light, Puget Sound Energy, Sound Security 38,765 38,765 411.00.576.681.48.00 Cart repair and maintenance 4,000 4,000 411.00.576.681.48.00 Water feature 700 700 411.00.576.681.48.00 Carpet and awning cleaning 2,500 2,500 411.00.576.681.48.00 Clubhouse oil separator 1,600 1,600 411.00.576.681.48.00 Building repair and window washing 2,200 2,200 411.00.576.681.48.00 HVC maintenance contract 2,500 2,500 411.00.576.681.49.00 Memberships - Nat'l Golf Foundation, PGA , PNGA, UAGA 1,800 1,800 411.00.576.681.49.00 Cintas mat /laundry svc, tobacco license, professional development, misc. 3,200 3,200 411.00.576.681.49.01 Printing of score cards, brochures, forms 3,000 3,000 411.00.576.681.49.08 PPI credit card fees 26,472 26,472 Total Pro -Shop Professional Services $ 110,237 $ 110,237 'Total Golf Professional Services $ 293,107 $ 285,282 Page 286 2011 -2012 Biennial Budget City of Tukwila, Washington Goals and Accomplishments DEPARTMENT: Public Works FUND: Surface Water RESPONSIBLE MANAGER: Bob Giberson DIVISION: 01/02/98 FUND NUMBER: 412 POSITION: Director Description This program provides for engineering studies, preliminary engineering, construction, and maintenance of public surface water and drainage facilities to include control and monitoring of storm and surface water quantity and quality. The Green River Basin management agreement and the Green River levees are also included in this program. The costs of operating and maintaining the system are included with the Capital Projects necessary for system improvements. 2009 -2010 Accomplishments ♦ Completed Small Drainage Project identified on the approved list for 2009 -2010. ♦ Provided field support to Engineering for GIS inventory. ♦ Investigated through usage of TV, GIS, and flushing tasks to find unmapped systems. 2011 Program Goals ♦ Complete Small Drainage Projects identified on the approved list for 2011. ♦ Provide field support to Engineering for GIS inventory. ♦ Investigate through usage of TV, GIS, and flushing tasks to find unmapped systems. ♦ Continue adoption and repair of the private storm systems that have been identified. ♦ Continue development of the GIS as- builts of city infrastructure that complies with NPDES. ♦ Complete and adopt the Surface Water Comprehensive Plan. ♦ Begin construction of Storm Lift Station #15 improvements. ♦ River Valley support with neighboring jurisdictions and King County to maintain the advanced measures against potential flooding as a result of the Howard Hanson Dam Flood Response Plan. 2012 Program Goals ♦ Complete Small Drainage Projects identified on the approved list for 2012. ♦ Continue adoption and repair of the private storm systems that have been identified. ♦ River Valley support with neighboring jurisdictions and King County for the possible removal of the advanced measures against potential flooding as a result of the Howard Hanson Dam Flood Response Plan. ♦ Complete construction of Storm Lift Station #15 improvements. ♦ Begin Christensen Road Pipe Replacement Project. Page 287 2011 -2012 Biennial Budget City of Tukwila, Washington Surface Water Operations & Maintenance Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 410,538 $ 476,313 $ 502,143 $ 534,894 $ 553,234 6.52% 3.43% 20 Personnel Benefits 187,491 227,849 268,861 213,679 235,803 - 20.52% 10.35% 30 Supplies 60,707 38,167 43,955 45,130 45,130 2.67% 0.00% 40 Other Services & Charges 139,766 108,717 186,837 203,084 204,153 8.70% 0.53% 50 Intergovt. Services & Taxes 32,370 415,440 343,000 363,000 396,000 5.83% 9.09% 00 Other 590,839 590,888 375,815 207,441 213,664 -44.80% 3.00% EXPENDITURE TOTAL 1,421,711 1,857,374 1,720,611 1,567,228 1,647,984 -8.91% 5.15% REVENUE Surface Water Fund 412 1,421,711 1,857,374 1,720,611 1,567,228 1,647,984 -8.91% 5.15% REVENUE TOTAL $ 1,421,711 $ 1,857,374 $ 1,720,611 $ 1,567,228 $ 1,647,984 -8.91% 5.15% Summary of Budget Changes Budget changes for the Surface Water Fund primarily include a decrease in waste materials disposal and increase in interfund taxes and indirect cost share. 10- Salaries120- Benefits130- Supplies140 -Prof. Serv.150- Intergov1 60- Capital 1 Other 1 Total 2010 Budget $ 502,143 $ 268,8611 $ 43,9551 $ 186,837 $ 343,0001 $ - 1 $ 375,815 $1,720,611 2011 Changes Increase in Salaries and Wages 32,751 Decrease in FICA (430) Decrease in PERS (5,789) Increase in Industrial Insurance 1,250 Decrease in Medical -GH (117) Decrease in Employer contributions to Medical (50,096) Distribute central supplies budget to depts 1,175 Increase in equipment rental replacement 6,111 Increase in equipment rental O &M 7,951 Decrease in waste materials disposal (15,000) Budget for storm filter cleaning 15,000 Budget for credit card fees 2,185 Increase in Interfund taxes 20,000 Decrease in indirect cost allocation (168,374) 2011 Budget Totals $ 534,894 $ 213,679 $ 45,130 $ 203,084 $ 363,000 $ - $ 207,441 $1,567,228 Page 288 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes - continued 2012 Changes Increase in Salaries and Wages 18,340 Increase in FICA 1,404 Increase in PERS 11,661 Increase in Industrial Insurance 1,412 Increase in Medical -GH 425 Increase in Employer contributions to Medical 7,222 Increase in equipment rental replacement 1,069 Increase in Interfund taxes 33,000 Increase in indirect cost allocation 6,223 2012 Budget Totals $ 553,234 $ 235,803 $ 45,130 $ 204,153 $ 396,000 $ - $ 213,664 $1,647,984 Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Maint & Ops Superintendent 0.5 0.5 $ 45,336 $ 14,430 0.5 $ 46,656 $ 16,059 Maint & Ops Foreman 1.5 1.5 109,872 38,758 1.5 113,164 42,999 Maint & Ops Specialist 5.5 5.5 347,328 160,491 5.5 361,056 176,745 Extra Labor 23,000 - 23,000 - Overtime 9,358 - 9,358 - Department Total 7.5 7.5 $ 534,894 $ 213,679 7.5 $ 553,234 $ 235,803 Page 289 2011 -2012 Biennial Budget City of Tukwila, Washington Professional Contract Professional services contracts in the Surface Water division include storm pump station maintenance and repair. Account Number Purpose 2011 2012 412.01.538.380.41.00 Engineering services and surveying $ 2,000 $ 2,000 412.01.538.380.41.01 Utility one call services 370 370 412.01.538.380.41.02 CDLs hearing and physcials 1,200 1,200 412.01.538.380.42.00 Phone bills and Nextels 2,000 2,000 412.01.538.380.43.00 Mileage, meals and parking 2,000 2,000 412.01.538.380.44.00 Advertising for seasonal help and replacement help 500 500 412.01.538.380.45.00 Rentals of trackhoes, backhoes, loaders, forklifts, and surface water supplies 5,000 5,000 412.01.538.380.45.94 Equipment Replacement 30,569 31,638 412.01.538.380.45.95 Equipment 0 & M and equipment rental fuel costs 60,000 60,000 412.01.538.380.46.00 Insurance allocations WCIA 15,195 15,195 412.01.538.380.47.00 Electrical, gas, water and sewer utilities for storm lift stations 16,500 16,500 412.01.538.380.47.01 Hauling dirt to Pacific topsoils, asphalt & concrete disposal, garbage disp. 30,000 30,000 412.01.538.380.47.02 Electrical service 100 100 412.01.538.380.47.03 Storm filter cleaning 15,000 15,000 412.01.538.380.48.00 Storm pump station repairs by outside vendors 9,965 9,965 412.01.538.380.48.02 Storm pump station telementry repairs for alarm monitoring 4,000 4,000 412.01.538.380.49.00 Reg, tuition, memberships, software upgrades, publictions & subscriptions 4,000 4,000 412.01.538.380.49.01 King County recording lien fees for delinquent surface water bills 2,500 2,500 412.01.538.380.49.08 PPI credit card fees 2,185 2,185 Total Professional Services $ 203,084 $ 204,153 Page 290 2011 -2012 Biennial Budget City of Tukwila, Washington Surface Water Capital Outlays Expenditure & Revenue Summary Object Description 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2011 BUDGET 2012 BUDGET 2010 -11 % change 2011 -12 % change 10 Salaries & Wages $ 107,189 $ 164,342 $ 205,373 $ 192,543 $ 202,587 -6.25% 5.22% 20 Personnel Benefits 34,188 54,752 110,801 62,889 70,641 - 43.24% 12.33% 30 Supplies 7,822 630 - 391 391 0.00% 0.00% 40 Other Services & Charges 146,996 184,124 435,000 651,000 400,000 49.66% -38.56% 60 Capital Outlays 6,803 273,156 575,000 1,434,000 1,137,000 149.39% - 20.71% 00 Other 37,708 38,172 378,968 369,572 317,068 -2.48% -14.21% EXPENDITURE TOTAL 340,706 442,020 1,705,142 2,710,395 2,127,687 58.95% - 21.50% REVENUE Surface Water Fund 412 (1,125,888) (557,170) 253,753 762,737 60,271 200.58% -92.10% Surface Water Fees 1,118,468 689,865 1,321,389 1,754,772 2,006,016 32.80% 14.32% NPDES State Grant 74,970 30 - 118,000 - 0.00% -100.00% KC Dept of Natural Rrscs and Park - 87,823 - 13,670 - 0.00% -100.00% KCFCZD- Opportunity Funds - - - 44,000 44,000 0.00% 0.00% Miscellaneous Revenue 273,156 221,472 130,000 17,216 17,400 - 86.76% 1.07% REVENUE TOTAL $ 340,706 $ 442,020 $ 1,705,142 $ 2,710,395 $ 2,127,687 58.95% - 21.50% Page 291 2011 -2012 Biennial Budget City of Tukwila, Washington Summary of Budget Changes Budget changes for the Surface Water Fund primarily include an increase in design, land and construction costs in 2011 and a decrease in 2012. 10- Salaries120- Benefits130- Supplies140- Prof. Serv.150- Intergov1 60- Capital 1 Other 1 Total 2010 Budget $ 205,373 $ 110,801 $ 435,000 I $ - $ 575,000 $ 378,968 $ 1,705,142 2011 Changes Decrease in Salaries and Wages (12,830) Decrease in FICA (1,404) Decrease in PERS (3,401) Decrease in lndustrial lnsurance (874) Increase in Medical -GH 342 Decrease in Employer contributions to Medical (42,575) Distribute central supplies budget to depts 391 (251,000) Increase in professional services 216,000 (40,000) Increase in land acquisition 40,000 Increase in construction 819,000 (50,893) Decrease in PW -5 -90- 280 -ELP -064 Principal (7,369) Decrease in PW -5 -90- 280 - ELP- 064Interest (185) Increase in PW -04- 691 -070 Principal 1 Increase in Revenue Bonds Principal 600 Decrease in PW-5-91-280-064 lnterest (509) Decrease in PW -04- 691- 0691nterest (186) Decrease in PW -04- 691 -070 Interest $ 202,587 $ 70,641 $ 391 $ 400,000 $ - $ 1,137,000 (1,111) $2,127,687 Decrease in PW -01- 691 -064 Val Vue Interest (58) Decrease in Revenue Bonds Interest (578) Decrease in 06 Rev Bond Debt Issue Amort. (1) 2011 Budget Totals $ 192,543 $ 62,889 $ 391 $ 651,000 $ - $ 1,434,000 $ 369,572 $ 2,710,395 2012 Changes Increase in Salaries and Wages 10,044 Increase in FICA 769 Increase in PERS 4,668 Increase in Industrial Insurance 220 Increase in Medical -GH 204 Increase in Employer contributions to Medical 1,891 Decrease in professional services (251,000) Remove budget for land purchase (40,000) Decrease in Construction (257,000) Decrease in PW -5 -91- 280 -064 Principal (50,893) Increase in Revenue Bonds Principal 600 Decrease in PW -5 -91- 280- 064Interest (255) Decrease in PW -04- 691- 069Interest (186) Decrease in PW -04- 691- 070Interest (1,110) Decrease in PW -01- 691- 064Va1 Vue Interest (58) Decrease in Revenue Bonds Interest (602) 2012 Budget Totals $ 202,587 $ 70,641 $ 391 $ 400,000 $ - $ 1,137,000 $ 317,068 $2,127,687 Page 292 2011 -2012 Biennial Budget City of Tukwila, Washington Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. PERSONNEL 2010 FTE 2011 FTE 2011 Budgeted Salaries Benefits 2012 FTE 2012 Budgeted Salaries Benefits Senior Engineer Engineer (NPDES Coord) Overtime Depailnrtent Total 1 1 1 $ 106,392 $ 32,405 1 83,856 30,484 2,295 1 $ 109,560 $ 36,149 1 90,732 34,492 2,295 2 2 $ 192,543 $ 62,889 2 $ 202,587 $ 70,641 Professional Contract Professional services contracts in the Surface Water division include design and construction management services for capital projects. Account Number Purpose 2011 2012 412.98.594.382.41.00 Professional services for projects in Fund 412 S 651,000 $ 400,000 15,000 Total Professional Services $ 651,000 $ 400,000 Performance Measures Surface Water 2008 Actual 2009 Actual 2010 Estimated 2011 Projection 2012 Projection Improve surface water system Number of linear feet TV inspected 15,000 15,000 5,000 10,000 15,000 Number of linear feet of storm lines cleaned 15,000 15,000 16,000 16,000 16,000 Number of linear feet of ditches cleaned 3,500 3,500 2,500 3,000 3,000 Number of manholes /catch basins /or stormceptors cleaned 1,400 1,400 1,450 1,500 1,500 Number of times cleaned four water quality ponds once /year once /year once /year once /year once /year Capital Hours of 5 storm lift stations monitoring of pump hours, start counts, and generator operation (weekly) 5 4 4 4 4 NPDES (National Pollutant Discharge Elimination System) Number of illicit discharge events N/A 12 15 13 13 Number vehicles washed using the SudsSafe Car Wash N/A 49 322 350 350 Customers Number of surface water customers 5,164 5,204 5,220 5,250 5,260 Number of total drainage system miles 67.00 68.75 69.00 70.00 71.00 Number of claims paid 0 0 0 0 0 Page 293 2011 -2012 Biennial Budget City of Tukwila, Washington This page intentionally left blank. Page 294 2011 -2012 Biennial Budget City of Tukwila, Washington Goals and Accomplishments DEPARTMENT: Public Works FUND: Equipment Rental RESPONSIBLE MANAGER: Bob Giberson DIVISION: 501.01, 501.02 FUND NUMBER: 501 POSITION: Director Description The mission of this unit is to provide a fleet of vehicles and equipment with an operation maintenance and replacement program and to supply the City with adequate, safe, economical and on- demand operational cars, trucks and specialty equipment. Services are provided through in -house labor and contracted services. The current fleet consists of approximately 161 vehicles and 166 other pieces of equipment. 2009 -2010 Accomplishments ♦ Completed 85 percent of the 2009 budget capital equipment purchases by June 30. ♦ Returned 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe. ♦ Completed the Vehicle Procurement and Replacement Policy. ♦ Completed City Vehicle /Equipment Usage Policy. ♦ Implemented an annual report, Condition of the City's Fleet Report. 2011 Program Goals ♦ Utilize fleet management database to recommend a 10 percent reduction in the City's fleet costs. ♦ Implement the Vehicle Procurement and Replacement Policy. ♦ Implement the City Vehicle /Equipment Usage Policy. ♦ Complete by April 30, the Condition of the City's Fleet Report. 2012 Program Goals ♦ Utilize fleet management database to recommend a 10 percent reduction in the City's fleet costs. ♦ Analyze effectiveness of Idle Policy contained in City Vehicle /Equipment Usage Policy. ♦ Complete by April 30, the Condition of the City's Fleet Report. 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