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REG 2017-06-19 COMPLETE AGENDA PACKET
Tukwila City Council Agenda • ❖ REGULAR MEETING ❖ Allan Ekberg, Mayor Counci /members: • :- Joe Duffie • :- Verna Seal •, '' David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn Dennis Robertson, Council President Kate Kruller • :- Thomas McLeod Monday, June 19, 2017; 7:00 PM • Ord #2541 • Res #1910 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL New employee introductions: PRESENTATIONS • Oath of Office and introduction of Police Officer Peter Tiemann (Badge #229) • Rebecca Kalnasy, Police Records Specialist • Police K9 Officer Apollo • Ryan Rosevear, Golf Maintenance Specialist • Nick Kuipers, Golf Mechanic • Lauri Dunning, Code Enforcement Officer • Katie Wendel, Transportation Outreach /Marketing Assistant • Lynne Sutherland, Judicial Support Associate II • Rajyanessa Canos, Judicial Support Associate II • Mark Goetsch, Firefighter • Cory Murrell, Firefighter 3. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT a. Approval of Minutes: 6/5/17 (Regular) AGENDA b. Approval of Vouchers c. Approve a fireworks permit submitted by Western Display Fireworks, Pg.1 Ltd., for a fireworks display at the Family Fourth at the Fort celebration on July 4, 2017 at the Starfire Sports Complex. [Reviewed and forwarded to Consent by the Public Safety Committee on 6/5/17.] d. Authorize the replacement and purchase of the Fire Department Pg.15 breathing equipment fit testing system in the amount of $15,491.45. [Reviewed and forwarded to Consent by the Finance Committee on 6/6/17.] e. Contracts for recipients of lodging tax funds: Pg.27 (1) Authorize the Mayor to sign a contract with Seattle Southside Regional Tourism Authority (SSRTA) for the use of lodging tax funds in the amount of $472,500. (2) Authorize the Mayor to sign a contract with the Museum of Flight for the use of lodging tax funds in the amount of $50,000. (3) Authorize the Mayor to sign a contract with Starfire Sports for the use of lodging tax funds in the amount of $42,000. [Reviewed and forwarded to Consent by the Community Development and Neighborhoods Committee on 6112117] (continued...) REGULAR MEETING Monday, June 19, 2017 Page 2 4. CONSENT f. A resolution adopting a Six -Year Transportation Improvement Program Pg.65 AGENDA for 2018 -2023. [Reviewed and forwarded to Consent by the Committee of (cont.) the Whole on 6112117] g. A resolution declaring certain fleet vehicles and equipment surplus, Pg.91 and authorizing their sale or disposal. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 6113117 J h. Award a bid and authorize the Mayor to sign a contract with Razz Pg.107 Construction, Inc., for the Major Maintenance of 3 Bridges Project (Grady Way Bridge, Beacon Avenue South Bridge, Frank Zepp Bridge) in the amount of $2,688,958.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 6113117] i. Award a bid and authorize the Mayor to sign a contract with Hoffman Pg.119 Construction for the Cascade View "Safe Routes to School" Phase II Project in the amount of $1,412,889.25. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 6113117 J j. Award a bid and authorize the Mayor to sign a contract with McCann Pg.131 Construction Enterprises, Inc., for the 2017 Annual Small Drainage Program in the amount of $451,823.75. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 6113117 J 5. UNFINISHED An ordinance authorizing the issuance of Limited Tax General Obligation Pg.141 BUSINESS bonds in the aggregate principal amount of not to exceed $8,800,000 to finance costs related to street improvements and paying costs of issuing the bonds; providing the form, terms and covenants of the bonds; providing for the disposition of the proceeds of the sale of the bonds; delegating authority to approve the method of sale and the final terms of the bonds; and providing for other matters relating thereto. 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.165 d. City Attorney e. Council Analyst S. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk (cTukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. Ileeli A, ig Da I 1i]2ared N qyol F revie (,ountil r-emeir 06/19/17 DT MTG. DATE 06/19/17 RECORD OF COUNCIL ACTION TTL,'H,No. 4.C. S'1'AVI`Sty( )NSoit� DON TOMASO, FIRE MARSHAL 06/19/17 ITI'LF Family at the Fort Fireworks Display Permit C VI'I1X,;()It), � DhQ'Usfion iWolion Resollifion Ordinance OBid,,Iuvard 0Pubb.',,11eann LE -'s [:] 01be ,Atli Date A Qg Oate 6119117 ,V�g Lhae I ftg Date Oils Dale A It Owe ALL D've SPONSO)t EY"'(wilt'h' [],Vleoor E111K E]I)(,'[,) E]Vhwnce ZNre E]'IS ❑Pc. -'R, ElPolia, EIPIF' SPONSOWS Approval of the Fireworks permit for the upcoming Family at the Fort event sponsored by st NtNf \1o, Tukwila Parks and Recreation Department on July 4, 2017 RrXirAvri) i�), F-1 C"J),W, N4tg. [:] CI)N Conim 0 f`lnance Comm, Z Public Safety ('101,11M. F-1 "Frans &1nfr.,a1;t.ft1CtUre E] Arts Conirn. [] Parks ("'01111M 0 Planning, C.omin. 06/05/17 ('10NIMITITA,'ClIAIR: MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Fire Marshal's Office Fire Department Unanimous Approval; Forward to 6/19 Consent Agenda COST IMPACT / FUND SOURCE RVOUTRFJ) AmO�UNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE 06/19/17 RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 06/19/17 Informational Memorandum dated 05/24/17 Permit Conditions Maps of Starfire Facility Minutes from the Public Safety Committee meeting of 6/5/17 2 City Of 'ITwU-*wiIa ................................ Allen Ekberg, Mayor TO: Public Safety Committee FROM: Jay Wittwer, Fire Chief BY: B/C Don Tomaso, Fire Marsha' DATE: May 24, 2017 SUBJECT: Fireworks Permit for 4th of July at Starfire ISSUE Require City Council approval for the annual fireworks permit for the Tukwila Parks and Recreation Family 4 Ih at Starfire Sports Complex. BACKGROUND The City of Tukwila has been sponsoring a family oriented 4r" of July celebration for the last 15 years. This is one of the most successful City sponsored events in terms of public attendance and participation. This event will draw in excess of 5,000 people to the park to view and participate in the festivities scheduled by Parks and Recreation. DISCUSSION Parks and Recreation has retained the same fireworks company, Western Display Fireworks, Ltd,, a company with 63 years of experience in public displays, We will use the same location as last year to avoid having to protect the sports turf fields in the northeast corner of the facility. This fireworks discharge location will be in the southwest corner of the facility on the natural grass fields. Additionally, the largest aerial shell will be 3"; this allows for a smaller safety perimeter. Western Display has also proposed several ground displays that the crowd will be able to see when looking south. FINANCIAL IMPACT This event is funded through the Parks and Recreation Department. RECOMMENDATION Staff recommends that Council approve the permit at the June 19, 2.017 Regular Meeting Consent Agenda. ATTACHMENTS -Fireworks application and Western Display Fireworks, Ltd paper work -Fireworks permit conditions 3 El im M P5 Fire Marshal's Office Allen Jay Wiffiver, Fire Chicy Western Ctisplay Fireworks, Ltd. July 4th Fireworks display, 14800 Starfire Way, Tukwila, WA 98168 MEMEIM 1. Notify Washington State Patrol at 425-649-4658. 2. Notify FAA specialist at 425-227-2536 or 425-227-2500. 3. Establish Safety perimeter a minimum of 30 minutes prior to display start. 4. Have Pyrotechnicians in visible uniform clothing. 5. No Pyrotechnics shall be delivered to site prior to the day of the display, 6. All personnel inside the safety perimeter shall use Personnel Protective equipment as outlined in NFPA 1123. 7. Only Pyrotechnicians, Safety Monitors and Fire Watch personnel will be within the safety perimeter. 8. Portable fire extinguishers shall be in place prior to unloading of pyrotechnics from transport vehicle, (3-A 40 BC Minimum Size) Tukwila Police officers shall be on site a minimum of 30 minutes prior to the start of the display for crowd control, and shall remain for a minimum of 30 minutes past the i end of the display or the crowd disperses. (2 additional Tukwila Police officers shall be available to respond to the site if requested.) Fire Marsh al' s Office: 6300 Sorg recto Blvd. Suite, 209 # Tukwila, Washingtoa 98188 * Phone: 206-575-4407 • Fav 206-575-4439 5 City of Tukwila Page 2 10. Tukwila Fire Department shall inspect mortar racks prior to loading • any pyrotechnic shells. 11. Tukwila Fire Department shall inspect all static displays upon completion of set up. 12. Two Tukwila Fire Department apparatus shall be on location prior to the start of the display, (One will be an overtime staffed engine) 13. Two additional overtime firefighters will be the designated fire watch personnel assigned to the Starfire turf practice fields South of Starfire's main building. 14. Any breech of the safety perimeter shall suspend the display until the perimeter is cleared and re—established. 15. Upon completion of the display, the fallout area shall be checked for unexploded shells. Cleaning of debris, if not practical on the night of the event shall be at first light the next day. 16. No combustible materials shall be stored inside the safety perimeter. Fire Marxhal's Office: 6300Southeenter Blvit Suite 219 • Tukwila, Washington 9 8188 • Phone: 206-57.5-4407 • Fax: 206-575-4439 �n Fire Marshal's Qfftce 933K��� To: Chief Wittwer Allen Jay Withver, Fire Chief I have reviewed the permit application information provided by Western Display Fireworks, Ltd. They have applied for the permit for a pub orks display at the Starfire Sports Complex, 14800 Starfire Way, Western Display is a licensed Pyrotechnic Company with the State of Washington. i he display will be held in conjunction with the City's planned event, on July 4, "Family Fun at the Fort", being organized by the Parks and Recreation Department. This will be a 20 to 30 minute show starting at approximately 2200 hours, The fireworks will be transported to the site in the AM of July 4 and, will be under the required supervision until they are discharged. The mortar tubes and support equipment will be brought to the location on July 4. The application was reviewed for adherence to the requirements under WAC 212-17 and accepted industry standards; we find everything is within these guidelines. The display will be held again in the Southwest corner of the facility, We will however, have a small portion of the 6720 Fort Dent Way Office building within the South edge of the fallout zone. Crowd control can be a potential issue, as the crowd that assembles to watch the fireworks show has increased every year. Last year the traffic leaving the site was managed with the available Tukwila Police on site and available patrol units. To mitigate these issues, I believe the following measures should be done: Stage two fire apparatus at the site: one apparatus on each side of the river in order to cover the 6720 Fort Dent Office building. One unit will be the overtime apparatus staffing the event and then one on, duty apparatus, Apparatus shall be out of service during the display and for 30 minutes following the display. FireMurshal's Office: 630#SouthcenterBlvel. Suite 209 *'Tukwila, Washington 98188 * Phone :206-575-4407 # Fax.-206-575-4439 City of Tukwila Page 2 - Have Tukwila Police provide crowd control during the public display. A minimum s r r to the site if requested.) SEE= fireAttinhal'sOffice: 6300 Soufficenler Blvd. ,Suite 209 • Tukwila, Washinglon 98188 • Phone: 206-575 -4407 o Fax: 206-575-4439 F-F� 10 7°28'03 . °:, - 1412'1:5'06.95" W del Western Display Fireworks (4/2017) 12 I r a Meeting Minutes June 5, 2017 - 5:00pm. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Joe Duffle, DeSean Quinn Staff: David Cline, Bob Giberson, Don Tomaso, Chuck Woolley, Rick Mitchell, Kraig Boyd, Vicky Carlsen, Sherry Wright, Peggy McCarthy, Rachel Bianchi, Andy Nevins, Jay Wittwer, Laurel Humphrey Guests: Justine Kim and Carrie Holmes, Shiels Obletz Johnson; Kendra Gonzales, CBRE I III I I t I OEM 1. ANNOUNCEMENT A. Fireworks Permit for July 4,2017 "Family 4 Ih at the Fo[t" Event Staff is seeking Council approval • a Fireworks Permit Application submitted by Weste Display Fireworks Ltd. for the fireworks display at the C�ity's annual 4th of July Celebration Starfire Sports Complex. The application has been approved by the Fire Marshal and found be in compliance with standards and regulations, and this vendor and launch location ha been working well. The largest aerial shell will be 3". UNANIMOUS APPROVAL. FORWARD T,# JUNE 19,2017 REGULAR CONSENT AGENDA. B. Fire Station Programming and B!WW Staff is seeking Council direction for Weinstein A+U • move forward to the schematic design and cost estimator phase of the fire stations. Programming for the three stations recently took place with assistance from the consultants and active particip,at�ion from the Fire Department, and three possibilities emerged that would project facility needs out to the corresponding year: 2040,2060, and 2080 Plans. The 2040 Plan provides for the square footage outlined in the voter- approved Plan, and is the programming strategy recommended by City Administration to move forward to schematic design. The programming phase also resulted in the relocation • Headquarters to Station 52 as it will be more centrally located than the new 51 site. Due to the realities of current market conditions, construction costs are much higher than originally budgeted and preliminary estimation suggests a gap of $8.4 million if the City pursues the 2040 Plan. Administration recommends keeping the commitment to the City by addressing the gap via fire impact fees and cash flow management associated with fire equipment and apparatus funding through the Public Safety Plan. Programming: Chair McLeod asked if firefighters were included in the programming phase and if their needs were addressed. Firefighter representatives confirmed that everyone had thd *pportunity to provide feedback and the program,miing phase invoilved a subcommittee of 13 14 ----------- Ixifia6 ----------------------------- _' | No. 06/19/17 CF SPONSOR'S The FD Fit Testing System for Breathing Equipment is obsolete and in need of replacement. The Public Safety Bond contains funding for this replacement in FD Capital Equipment, SCBA (Self Contained Breathing Apparatus). F-]Trnris &I n frastruct Lire E] Arts Cointm E:] Parks Coryini. E] Planning Cornn"i. SPONSOR/At)MIN. Fire Department Unanimous Approval; Forward to Consent Agenda 06/19/17 COST IMPACT / FUND SOURCE $15,491.45 $20,000.00 $13,991.45 after trade in Fund Source: PUBLIC SAFETY BOND MTG. DATE RECORD OF COUNCIL ACTION MTG.DATE ATTACHMENTS STAFF SPONSOR: 3AY C. WITTWER 6/19/17 AGI,NDA ITIM T1TH:1 �Replace Fire Department Breathing Equipment Fit Testing System El Disaosion Wolion D Resollitlon E] ( )nh'nance E]Biel'(Jlvewd JEI 01bei- '-R ElPolict, E1111"' ElCour, SPONSOR'S The FD Fit Testing System for Breathing Equipment is obsolete and in need of replacement. The Public Safety Bond contains funding for this replacement in FD Capital Equipment, SCBA (Self Contained Breathing Apparatus). F-]Trnris &I n frastruct Lire E] Arts Cointm E:] Parks Coryini. E] Planning Cornn"i. SPONSOR/At)MIN. Fire Department Unanimous Approval; Forward to Consent Agenda 06/19/17 COST IMPACT / FUND SOURCE $15,491.45 $20,000.00 $13,991.45 after trade in Fund Source: PUBLIC SAFETY BOND MTG. DATE RECORD OF COUNCIL ACTION MTG.DATE ATTACHMENTS 06/19/17 Informational Memorandum dated 05/22/17 Quotes from 3 vendors Minutes from the Finance Committee meeting of 6/6/17 16 C4 of Tukwila Aflan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Jay C. Wittwer Fire Chief BY Jeff Nichols- Firefighter/EMT, Chris Flores Assistant Fire Chief CC: Mayor Ekberg DATE: 05/2212017 SUBJECT: Replace Fit Testing System ISSUE Purchase replacement breathing equipment fit tester. Purchase 5-year factory service agreement. Purchase replacement system laptop. Surplus replaced fit testing machine for trade- in credit, BACKGROUND Fit testing is an annual requirement for department members who wear respiratory protection. These devices include simple respirators, SCBA's (Self-Contained Breathing Apparatus), and SABA's (Supplied Air Breathing Apparatus). The current fit testing equipment has been in service for more than 15 years and is functioning with problems and breakdowns which have resulted in increasing concern for reliability. Replacement of this equipment was to coincide with the replacement of all department SCBA's and SABA's, and the cost of such replacement is factored into Public Safety Bond funding for capital equipment. $20,000.00 was the estimated cost of replacing this system when preparing Public Safety Bond figures, The laptop assigned to this system is antiquated and the software can no longer be updated, Updating equipment and hardware will allow TIS to support the system more efficiently. DISCUSSION The Tukwila Fire Department will be ordering and purchasing new SCBA's this year and the new machines will be compatible with any S,CBA that is chosen. Newer technology, software and procedures are available for FIT testing, There are only two companies in the market, OHD and TSI. Staff met with the sales representatives from OHD and TSI, The criteria used to base the recommendation for purchase was as follows: 1, Accuracy and dependability 2. Ease of use 3. Cost Both machines proved to be accurate and dependable. Both machines are compliant with OSHA and all other regulatory agencies. The OHD Quantifit system was easiest to use, and the process was faster. 17 INFORMATIONAL MEMO Page 2 The OHD Quantifit provided the best price and has reliable customer support that Tukwila Fire has experienced in years past. The prices quoted do not include annual calibration or additional warranties. The equipment is required to undergo annual factory calibration and service, and this cost would reside in the proposed service agreement. The laptop would be incorporated into the system, and would be fully supported by TI& The manufacturer offers a $1,500.00 trade-in allowance for the old equipment. The equipment is not marketable, and it is staff opinion that it has no sales or surplus value. FINANCIAL IMPACT OHD Qauntifit $8,661.45 OHD Gold Service Contract $5,230.00 Laptop Computer $1,600.00 Total before trade-in $15,491 A5 Total after trade-in 111,.291.45 RECOMMENDATION Staff recommends purchase of the OHD Quantifit respirator FIT testing machine in the amount of $13,991.45 (after trade-in) and forwarding approval of the purchase to the June 19, 2017 Regular Meeting Consent Agenda. ATTACHMENTS -LN Curtis quote for Quanifit -TSI quote for Portacount -OHD Quote for Service Contract 18 WA2017 Wo MemosTit Testerdoc Ph: 206- 522 -2875 TF: 500- 426-6633 Fax: 253-236-2997 nwsales@lncurtis.com DUNS #: 00- 922.4153 *01 r74 Olivia] N C = I 11111112,7a CUSTOMER: SHIPTO: Tukwila Ciity Fire Department Tukwila Cilty Fire Department 6200 Southcenter Blvd. 6200 Southcenter Blvd. Tukwila WA 98188 Tukwila WA 98188 • IY r x :1 QUOTATION Nth. ISSUED DATE EXPIRATION DATE 56286 03/21 /2017 05/20/2017 SALESPERSON CUSTOMER SERVICE REP Nathan Wentworth Dave Danekas nwentworthfc, lrncurtls.com ddanekas@lncurtis.com 206 - 348 -0771 206596 -7903 REQUISITION NO, REQUESTING PARTY CUSTOMER NO. TERMS OFFER CLASS .Jeff Nichols C3275 Net 30 FAQ ROZ. 'SNIP VIA REQ, DELIVERY DATE, SP Best Way NOTES DISCLAIMERS Y • •- • - -•- • QUOTE. WE ARE « r TO OFFER REQUESTED AS • • YOU LN QTY UNIT PART NUMBER DESCRIPTION UNIT PRICE TOTAL PRICE 1 1 EA 95194000 OHD QUANTI FIT RESP FITTEST SYSTEM- $7,910.00 $7,910.00 INCLUDES: QUANTIFIT UNIT, ROLLER CASE„ KEYBOARD, POWER SUPPLY, FIT TRACK SOFTWARE, USB CABLE, AND TRIPLE TUBE. ***NOTE: An additional TRADE-IN CREDIT of $1500.00 is allowed and will be credited upon receipt and return of customer's used 6t tester at factory. SMALL BUSINESS CAGE CODE: 1 • 009224163 CODE: SIC 19" ji1ii •, 1 1111111 111111 111111111111111 Il .w « 1 1 • • •,1�a gill 19 Ph- 206-622-2875 TF: 800-426-6633 Fax 253-236-2997 nwsales@lncurtis.com DUNS#: 00-922-4163 TOOLS FOR HEROES Page 2 of 2 20 Subtotal Tax Total Transportation* *(to be added when order ships) Total Northwest Division 6507 S. 206th St, Kent, A. 98032 www.LNCURTIS.com Quotation No. 56286 MM M =-, m 'AOL 500 Cardigan Road Tel:(651)490-2811 Page 1 of 2 Shoreview, MN 55126 Fax:(651)490-3824 USA Web:www.TSLcom EIN 41-0843524 Email:answersPTSI.com Quotation Manufacturer of 1"S19, Alnor@, Alrtfowm, and Chenit.oglx- branded products Cluote Contact Quotation Number 20097610 Jeff Nichols Quotation Date 04/07/2017 Tel: 206-575-4404 Fax: 206-575-4439 Customer No 5462421 Email jeff.nechols@tukwGlawa.gov Cust. Ref. '% Inco�terms 2010 CPT: Prepay 4.,Add Bill-To-Party Consignee's Premi Tukwila Fire Dept I Payment Term SUBJECT TO CREDIT APPROVAL 444 Andover Park E Valid To 12/07/2017 Tukwila WA 98188 Currency USD Method of Payment PO, Visa, "Amex, Mastercard Make PO Out To T S I I Reference Quote numbe'rwhertil/,submitting PO Ship-To-Party Tukwila Fire Dept 444 Andover Park E Tukwila WA 98188 item MaterlallDescr pLion Cluantlt Unit Price Amount 1 8030 1 0 EA 9,9,295.0[1 9,,295-00 PortaCount Pro Respirator Fit Tester PortaCount Pro, AC Adapter with Universal Plug Set, alcohol cartridge, alcohol tilt capsule, storage cap, (2) zero che, filters, Model 8016 alcohol supplies 3/16" and 1/4" hose adapters, (2) spare alcohol wicks, carrying case, CID Including FitPro+ Fit Test software and operation & service & manual, Flash Memory Drive (I GB), USB cable,,,,and 2 year/warranty. Trade in Discount 1,500"00- Customer Discnt Ant 5070" - Sub Total 7,295.00 Tax 729.50 Total Amount 8,024.50 'Delivery: Est. Shipping 2 weeks APO,,;S7 Abject to Prior Order, **Freiglit Terms: P,repay'�nd"Add', ... TSI accepts paymentp chase order, Visa, MasterCard and American Express,, I /I ****If you wish to place 4notcler, please fax your order to TSI Incorporated to 651-490-3824 or email it to orders@tsEcom, Please make your order payable,;o "BSI Incorporated", your,,'ergainizetion is tax exempt, please send a copy of your certificate along with your order Please contact me with any questions; Long Yang Technical Sales Specialist - PortaCount/DustTrak (Cell) 206-552-4015 tong.yang @tsi.com 21 500 Cardigan Road Tel:(651)490-2811 Page 2 of 2 Shoreview, MN 55126 Fax:(651)490-3824 USA Web:www.TSI.com Pk EIN 41-0843524 Ema il:an s we rs Ca) TSL c o m vppp�@ Manufacturer of TSO, Alnor@, Alrilow-, and Chemi.ogixlm branded products Quotation Bill-To-Party (a) otation Number 20097610 Tukwila Fire Dept Ouotation Date 04/07/2017 These items are controlled by the U.S, Government and authorized for expel only to the Country of ultimate destination for use by Jhe ulfirnate consignee or end•user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country , or to �any person, other Al � 1,7' than the authorized ultimate consignee or end•user(s), either in their original form or after being Incorporated into other sf,,wlt66ut first obtaining approval from the U.S. Government or as otherwise authorized by U,S, law and regulations. This Quotation is subject jol"the warranties, disclaimers and all other terms and conditions set forth by T Inc, and incorporated by reference and to no others. Seller reserve4 the fight to change prices effective on any new orders, provided Seller notifies in writing those with currently valid Quotations,prio " to"eri p order being placed, This quotation shall become an agreement binding upon the Buyer and Seller when accepted by the Buy ' y and subsequently accepted by an authorized representative of the Seller at the Seller's home office and thereupon shalt constitute, the entire agreement between the parties, 4 TSl jaVed Date 04107/2017 00(f Inco TS1 Terms and Conditions apply and are incorporated by reference. See http:r"/ww°ww.tsi.com/tc.pdf For payment terms, complete credit application at http, #www.tsi.com /credit -apps 22 - Highest Reliability - Fastest Results - OSHA Accepted - NFPA Compliant - Se I rvice Option Description Part Number Prepaid Annual KIST Calibration and SERP 9519-4010/X Calibration, Maintenance Contract Preventative Maintenance X = Number of Years Prepaid Annual KIST Calibration and SERPW 9519- Calibration, Maintenance, and Preventative Maintenance + Quantifit Warranty 4010/X Extended Warranty Contract Over the Length of the Contract (2 years is the X = N!umber of Years standard warranty length) Adapter and Accessory - Evaluation and Repair/ SERPAAC/X OHD Accessory Assurance Contract Replacement. See Brochure for Complete Details x= Number of Years Pick-up and Return of Quantifit for Annual Service. SERPRTC/X OHD Round Trip Shipping Contract See Brochure for Complete Details X = Number of Years Includes: SERPPSC/X OHD Premium Service Contract 0 Calibration , Maintenance Contract X :Plumber of Years 0 OHD Round Trip Shipping Contract Includes: * Calibration, Maintenance Contract a OH,D Round Trip Shipping Contract SERPGSC/X OHD Gold Service Contract 0 OHD Accessory Assurance Contract X - Number of Years • Full Warranty Through Contract i o 3 Day In-house Service Turnaround I 24 2016 Quantifit@) Prepaid Service Options 1 Year 3 Year 5 Year Part Number Service Package Package Package Package (X = Number of Years) Calibration, Maintenance Contract $625-00 $1,790.00 $2,950,00 SERP 9519.4010/X Calibration, Maintenance, and Extended $2,130.00 $3,910,00 SERPW 9519-4010/X Warranty Contract OHD Accessory Assurance Contract $295.00 $840,00 $1,385.00 SERPAAC/X OHD Round Trip Shipping Contract $200,00 $695.00 $1,295.00 SERPRTC/X OHD Premium Service Contract t Includes: $825.00 $2,480.00 $4,230.00 SERPPSC/X • Calibration, Maintenance Contract • OHD Round Trip Shipping OHD Gold Service Contract t Includes: • Calibration, Maintenance Contract • Full Warranty Through Contract $1,030.00 $3,080.00 $5,230.00 SERPGSC/X • OHD Accessory Assurance • OHD Round Trip Shipping • 3 Day In-House Service Turnaround * Alaska & Hawaii Round Trip Shipping Contract price = package cost x 2 t Alaska & Hawaii Service Contract Price = package cost + round trip shipping package for same number of years Example #1, Alaska or Hawaii 1 Year Premium Service Contract Price: $830 (1 year premium service contract) + 200 (1 year round trip shigging contract) $1,030 (total Alaska or Hawaii cost for I Year Premium Service Contract) Example #2, Alaska or Hawaii 1 Year Gold Service Contract Price: $1030 (1 year gold service contract) + $200 (1 year round trishippin contractl $1,230 (total Alaska or Hawaii cost for 1 Year Gold Service Contract) Prices and specifications subject to change without notice FINANCE COMMITTEE Meeting Minutes Kai 0 ii.' MIWV CitV Counci(Finance Committee June 6,2017 - 5:30p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Peggy McCarthy, Chris Flores, Andrew Quinn, Jay Wittwer, Jeff Nichols, Ben Hayman, Vicky Carlsen, Laurel Humphrey Guest: Duncan Brown, Public Financial Management, Inc. 7#, 1. PRESENTATIONS IL BUSINESSAGENDA A. Replacement of Fire Department Breathing E,guipment Fit Testing System Staff is seeking Council approval to purchase an OHD Quantifit respirator fit testing machi and five-year factory service agreement in the amount of $13,991.4. The current fit testi equipment has outlived its useful service life and becoming unreliable. Replacement of th equipment was included in the Public Safety Bond w,ith a cost estimate of $20,000. The 01-10 system was selected due to accuracy, ease of use, price, and customer service. The purcha price includes a $1,500.00 trade-in credit for the old equipment. UNANIMOUS APPROVA FORWARD TO JUNE 19,2017 REGULAR CONSENT AGENDA. �1 B. Ordinance: 2017 LTGO Bond Sate for Residential Street Projects Staff is seeking C�ouncit approval of an ordinance that would authorize the sale of uip to $8.8 million in! limited tax general obligation bonds for the 42 nd Avenue South Phase III and the 53 d Avenue South projects. The annual debt services for this bond issue has been budgeted at $672k beginning,in 2018. The projects,the associated bond sate, and thedebtservice costswere approved in the 2017-2018 Biennial Budge,taind 2017-2022 Capital Improvement Program. Staff and the PFM representative provided the Committee with an overview of the City's outstanding debt as well as debt capacity. UNANIMOUS APPROVAL. FORWARD TO JUNE 12, 2017 COMMITTEE • THE WHOLE. C. 2017 11� Quarter Financial, Report Staff presented the Committee with the City's, 2017 Ist Quarter Financial Report which captures the general state of financial affairs and highlights significant items and trends. For the period ending March 31, 2017 revenues are below allocated budget by $541 thousand and expenditures are below budget by $1.01 million. DISCUSSION ONLY. 25 26 KlApi U �J�v ___--_____.~.'~~__--___- -------- _—_� ' °^�^��~`.~ 4 E A('&�NI)A 11'FM -1 I'll, t Authorize the Mayor to sign contracts with recipients of lodging tax funds (Seattle Southside Regional Tourism Authority, Museum of Flight, and Starfire Sports.) 06/19/17 Sim Southside Regional Tourism Authority, Museum of Flight, Starfire Sports. All third party recipients of lodging tax funds are required to enter into municipal service contracts with the City., Besides outlining the scope of work to be performed, the contracts also provide indemnification language, require the contractors to maintain insurance, and outline required deliverables to be provided to the City.- R1"\'1mv1'1) 1w [:] GOAV Mt& Z C ' 1)N Comm El l'inance Comm. Public Safet), Conlin. 4 E A('&�NI)A 11'FM -1 I'll, t Authorize the Mayor to sign contracts with recipients of lodging tax funds (Seattle Southside Regional Tourism Authority, Museum of Flight, and Starfire Sports.) SP0NSOR'S On June 5, 2017, the Tukwila City Council approved lodging tax applications for Seattle Southside Regional Tourism Authority, Museum of Flight, Starfire Sports. All third party recipients of lodging tax funds are required to enter into municipal service contracts with the City., Besides outlining the scope of work to be performed, the contracts also provide indemnification language, require the contractors to maintain insurance, and outline required deliverables to be provided to the City.- R1"\'1mv1'1) 1w [:] GOAV Mt& Z C ' 1)N Comm El l'inance Comm. Public Safet), Conlin. D'Yrans &Infrastructure El Arts (,'ornni. E] Parks (",0111111. Planning Corl'ItM Unanimous Approval; Forward to Regular Meeting Consent Agenda COST IMPACT / FUND SOURCE AmOUNT BUDGETED APPROPRIATION REQUIRED FundSource: 101 (LODGING TAx FUND) Comments: Lodging tax funds can only be used for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/19/17 Informational Memorandum, dated June 6, 2017. Contract in final form with Seattle Southside Regional Tourism Authority ($472,500). Contract in final form with Museum �f -Fright isso,000). Contract in final form with Starfire Sports ($42,000) Minutes from the CDN meeting of 6/12/17 W TO: FROM", CC: DATE: SUBJECT Ci!y Of Tukwila Allan Ekberg, Mayor Community Development and Neighborhoods Brandon J. Miles, Business Relations Manager Mayor Ekberg June 6, 2017 Lodging Tax Award Contracts ISSUE Authorizing the Mayor to execute agreements with Seattle Southside Regional Touris rri Authority (SSRTA), Museum of Flight, and Starfire Sports for award of lodging tax fund BACKGROUND On June 5, 2017, the Tukwila City Council approved lodging tax applications for the following third party entities: SSRTA is a key partner in the City's efforts to draw overnight guests to the City. SSRTA is the City's lead in marketing the region to out of area guests, -- ---------- The Museum of Flight is one of the premier aviation museums in the United States. The City's lodging tax funds will be used to sponsor several events at the Museum and to support general marketing efforts. 39M�o w Starfire Sports is the epicenter of soccer in the Pacific Northwest. It is estimated that 1.3 million people will visit Starfire this year to play soccer, view soccer, and to participate in other family friendly activities, The City's lodging tax funds will be used to support marketing activities by Starfire and to assist the City's in its branding and marketing efforts. DISCUSSION The draft Qontracts implement the scope of works of the lodging tax applications approved by the City Council at its June 5, 2017 Regular Council meeting�. All third party recipients of lodging tax funds are required to enter into municipal service contracts with the City. Besides outlining the scope of work to be performed, the contracts also provide indemnification language, require the contractors to maintain insurance, and outline require deliverables to be provided to the City. FINANCIAL IMPACT The total value of the three contracts is $564,500 ($362,000 in 2017 and $202,500 in 2018). These funds are included in 2017/18 City Budget out of the 101 fund, which is the City's Lodging Tax fund. Lodging tax funds are collected at area hotels, motels, and Airbnbs. Under Washington State law lodging tax funds can only be, used for tourism promotion activities. No general fund dollars will be used for these three contracts. 29 RECOMMENDATION Authorize the Mayor to execute the three contracts. Staff suggests the three contracts he placed on the June 19" Consent Agenda. ATTACHMENTS • draft contracts Seattle Southside Regional Tourism Authority Museum of Flight o StarFire Sports 30 W2017 Info MemoMLODGING 'TAX INFO MEMO,doc Mr�- P%. Contract Number: City of Tukwila jr 01 6200 Southcenter Boulevard, Tukwila WA 98188 0 F 19 E, PF 111111MMOAMM# of • NOR WHEREAS, the City imposes a special excise tax under Chapter 82.08 of the Revised Code of Washington ("IRM"), known as the "lodging tax," N N of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, defined by Chapter 67.28 RCW; and I M , I I 11 M AlAmlia[MMO W! 11 '9 11 d $1111 'A 0 01 IN ]MI 10I4141111114MV; at 0 !R ipR1j1N1AML-12[P WHEREAS, on June 5, 2017, the Tukwila City Council concurred with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to the Contractor for tourism promotion; ,Q nd WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoti tN urism (both day and overnight) in the City; I IN CONSIDERATION • the mutual benefits and conditions hereinafter contained, the parties -• .w as follows: 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. CA Revised 2012 affm• 31 2. Authorized Destination Marketing Organization. Contractor shall be an authorized destination marketing organization for the City. Contractor shall not represent itself, either exN licitly or implicitly, as representing the City in any lobbying efforts with other governmental organizations, without the express written authorization of the City. Notwithstanding the foregoing, nothing in this section precludes Contractor from lobbying efforts on behalf of itself (and not the City) with other governmental organizations. 4. Duration of & reernent. This Agreement shall be in full force and effect for a peri ti commencing June 15, 2017 and ending March 30i, 2019, unless sooner terminated under t provisions hereinafter specified. did A NUNN., In' �IMOJ ill MWOM t PiOj1K*1KQ I I KQ I I @L�! 0 1 A UOR I NPROO121 [AMOS RM 7. Insurance. Contractor shall maintain liability coverage with Washington Cities Insuran Authority ("WCIA") for the full term of this Agreement. Contractor shall provide a lefter to the Ci from WCIA demonstrating coverage prior to requesting first payment. The letter shall be dat within 30 days of the date of the first invoice. The letter shall be submitted directly from WCIA the City. CA Revised 1-2013 32 - i * - 0 0 . 0 . 0 0 07 "1 B, Failure to Maintain Coverage from WCIA- Failure • the part of the Contractor to maintain coverage as required shall constitute a material breach of contract, upon which the city may, after giving five business day's written notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure • renew such insurance, pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at its sole discretion of the City, offset against funds due the Contractor from the City. Workers' Compensation. Contractor shall maintain coverage as required by the Industrial Insurance laws of the State of Washington, D. Subcontractors. Contractor shall have sole responsibility for determining the insuranc4 coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. A w off to M IN, I IN M Iloilo N I, 1 0 B. These records shall be maintained for a period of seven (7) years after termiination hereof unless permission, to destroy them is granted by the office of the archivist in accordance with Chapter 40 14 RCW and by the City. 9. Audits and Inspections. The records and documents with respect to all matters, covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance ► this Agreement. A. This Agreement may at any time be terminated by either party by giving to, the other party thirty (30) days written notice of the intention to terminate the same. B. Failure to provide products and services on schedule may result in contract termination. if thM- Contractor's insurance coverage is canceled for any reason, the City shall have the right terminate this Agreement immediately. i C. The parties hereto acknowledge that this Agreement is funded ♦ lodging tax funds, collecto-9 and expended by the City pursuant to Chapter 6,7.28 RCW. In the event of any amendments Chapter • pact the collection or use of lodging taxes, the City may', at is so discretion, terminate this Agreement by giving to the Contractor thirty (30) days' written no o tice the City's intention t terminate the same. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, wi;ll not discriminate on the grounds of race, religiion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, politica on or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 9 33 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the prior written consent of the City. Nothing in this Agreement shall prohibit the Contractor from engaging outside vendors or other service providers in the normal course of its operations or otherwise in furtherance of the services to be provided under this Agreement. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor regarding the provision of tourism promotion services from the Contractor to the City and with the exception of: the terms of the TPA Interlocal Agreement, this Agreement supersedes all prior negotiations, representations, • agreements written or oral. No amendment or modification of this Agreement shall • of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereN f and all other provisions shall remain fully enforceable. The provisions • this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellatiN n of this Agreement, shall survive termination of this Agreement. 0 . of , I I Ater-] a I V-11 0011VIR Mas 9 1 1 ." ; , 1111MMM WE affiNN • Office of Economic Developme City of Tukwila 62iOO Southcenter Blvd. Tukwila, WA 98188 1 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. A, r r le Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement,, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit, DATED this - day of -'20 CITY OF TUKWILA SEATTLE SOUTHSIDE REGIONAL TOURISM AUTHORITY, as Contractor City Clerk, Christy O'Flaherty I 34 By: Printed Name and Title:- Address: V.�-' A Office of the City Attorney CA Revised 1-2013 35 lime M41 irlig(olollitsizist City of Tukwila ATTN: Brandon M �fles .A41 11 IIi I I II I I I MEMO gill EMUMEEM 1111rlfr.P� invoice I Date (no later than): I its December 1, 2017 March 1, 2018 May 1, 2018 Septernbe 1, 2018 ME 210 0� 0! 1�1 —IN March 1, 201-9-"- M-0#1 Should the Contractor choose to reduce any of the activities identified in the scope of service identified in Exhibit "A", the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. izz�69= 1. Web analytics a. Number of user sessions. b. Number of unique users c. Number of repeat visits. d. Number of clicks to the Seattle Southside website. e. Number of specific webpage view counts. f. Traffic source. g. Bounce rate. h. Number of hotel bookings made via the Seattle Southside website (This deliverable is not required in the event SSRTA's website no longer provides a hotel booking engine). L Average session duration. 37 2. Media impressions (When reporting, include whole numbers to reference increases or decreases over time, do not just report percentages), 3. Social media engagement (When reporting, include whole numbers to reference increases or decreases over time, do not just report percentages). 4. Group/Meeting Stets, for the Seattle South side region, includ,ing: 2. Leads, booiked, assists, and services request leads. it List of trade shows & sales conventions attended. c. Number • prospects outreached to (calls, emails, meet-ups, 5. Familiarization trips and site visits for the Seattle Soutfiside region. 6. Estimated number of overnight guests and room nights generated in the City of Tukwila (to be provided as part of the March 1, 2018 and March 1, 2019 invoices). W III w fe7U-U#-*-,TU7 i�i I r IS-TwIvanaimn s w- nc I= 1 -1 invoice (#3) and March 1, 2019 invoice (#7). This information is required to be collected by Washington State law. IFIRAHM FA City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 �GH .i 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security, • contributing to the State Industrial Insurance Program, • otherwise assuming the duties of an employer with respect to the Contractor or any employee of the Contractor. MIND2 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for iinjuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: A 0 , 0 0 row. CA Revised 1-2013 42 I §WW WWI MW OWN WON go -NMI r. wr. 0. w r 0- 0 -0 1 Completed' Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compgnsation coverage as required by the Industrial Insurance laws of the State of Washington. B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not contribute to it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 1. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to,, the additional insured endorsement evidencing the insurance requirements of the Contractor before commencement • the work. pii��I ;11111111 ip�11111 ME Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. : - • 0 . • • I a ,?- =06 d1=0 1. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with Chapter 40.14 RCW and by the City. 8. Audits and Inspections. The records and documents with respect to all matters covered by th2 Agreement shall be subject at all times to inspection, review or audit by law during the performance this Agreement. i 43 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State • Washington, In the event any suit, arbitration, • other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such actiN n shall be entitled to its attorney's fees and costs of suit. DATED this — day of 20— CITY OF TUKWILA CONTRACTOR 0 Printed Name and Title: ATTEST/AUTH ENTI CATE D: Address: City Clerk, Christy O'Flaherty Office of the City Attorney F, R F: pill P$ff M 1 . As needed, contractor shall refer visitors and convention planners to Seattle Southside Regional Tourism Authority (SSRTA), a destination marketing organization for the City, for assistance with lodging, restaurants, attractions, transportation companies, etc. or directly to the City. 2. Contractor will encourage 3 d party organizers holding events at the Museum to utilize Seattle • de (Tukwila, SeaTac, and Des Moines) hotels. Contractor will, when appropriate, provide 3rdparty organizers a one-page promotional flyer as an attachment to its rental contracts. The content of the flyer will be mutually agreed upon by the City and the Museum. 3. The Museum will invite City staff and S,SRTA staff members, to present to Museum staff and/ • volunteers the SSRTA guest relations program in order to ensure staff and/or volunteers hell promote tourism in the City in partnership and through the City and SS,RTA. 4. The Museum will work with the City's partner, SSRTA, to create vacation packages directed toward overnight guests. 5. The Museum will seek public relations opportunities to recognize the City in press releases, posters, etc. 6. The Museum will include the City in all appropriate donor listings, 7. The Museum will publish an arfi cle in a 2017 issue of aloft magazine (read by over 5,0,OOiO people) about the City of Tukwila. The article could include a discussion about things to do outside • the Museum on visits to the City, dining options, and/or stories of interests as well as highlighting the Museum — Tukwila partnership. The City will have the opportunity to provide inpul to the content of the ?Iicle. V,. The Museum shall contribute an article to one edition of the City's section of the Tukwila Reporter or Hazelnut (as deemed most appropriate by the City) about the partnership, and corresponding economic impacts. The insertion shall include a redeemable Museum coupon for City residents. 9. The Museum shall provide the City two social media posts, in order for the City to promote upcoming events and' festivals in the City. . r N11 EN Page 6 of I I 10. Memorial Day Weekend Activities: Activities honoring fallen military service men and women. The City shall be listed as the presenting sponsor for Memorial Day Weekend. Planned events include: • Performance by the Boeing Employee Concert Band • Public program featuring civilian and m,ilitary guest speakers • Free admission for US Military personnel with identification Presenting Sponsor Benefits: a. Opportunity for City of Tukwila staff to make brief remarks during the public program b. Logo on Museum website event page for Memorial Day c. Display City of Tukwila banner (provided • the City) in prominent location d. Six (6) passes for guests admission to the Museum 11. Jet Blast Bash/seafair Activities: Outdoor family weekend festival right • the Blue Angels'flight line with static displays in the Museum's parking lot and guest speakers in the Museum's theater. The City shall be listed as the presenting sponsor for the Jet Blast Bash/Seafair Activities on August 5th and 6th. 0 10,000+ Museum members and guest visitors enjoy food, drinks, entertainment, and special activities in the east parking lot including up-close viewing of the Blue Angels flights. a In addition to activities in the parking lot, special guests such as legendary SR-71 Blackbird spy-plaine pilot Brian Shul share their stories in the theater. a. Acknowledgment • the Museum's Jet Blast Bash webpage with linked logo, Tukwila's name shall appear near the top of the webpagle, with linked logo at the bottom! of the page. N. A prime dedicated 10 by 10'tent with • a• les for giveaways, information, and/• r for hospitality. Museum understands the City will use its booth to promote other businesses in the City or make the booth available to SSRTA. c. Photo booth (or equivalent opportunity) at VIP viewing party with City of Tukwila (or similar props) included and opportunity for guests to take home their photos. C Minimum of five social media cross-promotion posts leading up to and during the event. City can use the cross- promotions to promote activities, dining, shopping, and hotels in Tukwila. e. Opportunity to put promotional items in VIP goodie bags or distribute at lunch tables. Promotional items could be discounts and coupons for activities, dining, shopping, a d/or hotels in Tukwila. L Museum shall work with media promoting the event to ensure that "Tukwila" is used in articles and radio broadcast about the event. For example, "Jet Blast Bash, presented by the City of Tukwila." Total Val�ue: $15,000 EYA 12. Museum of Eri ht Halloween Event: For one nig�ht each year, the Museum of Flight becomes the spooky Museum of Frightt The City shall be listed as the presenting sponsor for the "Museum of Fright Family Halloween Event" with the following benefits. Fun and deachicational flight-therned activities including storytelling, arts and crafts, simulator flights, and games. Presenting sponsor benefits: a. Acknowledgment on the Museum of Fright webpagie with! linked logo. Tukwila's name shall appear near the top of the webpage,with the linked logo at bottom of the page bi. Minimum of: five social media cross-promotion posts leading up to and during the event c. Dedicated table space during the event to provide information and giveaways about City hospitality resources d. Museum shall work with media promoting the event to ensure that Tukwila is used in articles and radio broadcast about the event 0 1 - . 13. Veteran's Day Activities: The Museum salutes the outstanding contributions of America's veterans at the annual Veterans Day Ceremony. The City of Tukwila shall be listed as the presented sponsor of Veteran's Day at the Museum of Flight. • Performance by a local community orchestra • A color guard presentation, and guest speakers from the U.S. military • Public program featuring civilian and military guest speakers • Special family programs throughout the day. 2017 will pay special tribute to the American Fighter Aces Association • All U.S. veterans and current U.S. military personnel receive free Museum admission a. Logo on Museum website event page for Memorial Day b. Display City of Tukwila banner (provided by the City) in prominent loc:atior c. Six (61) passes for guests admission to the Museum Total Value: $110,000 f _aMr ITFN I eWT i The City shall be listed as, the presenting sponsor for the "Sant�a Fly In." Planned events include: Santa and Mrs. Clause make a dramatic: entrance aboard his deHavilland Beaver aircr (weather dependent). Local community orchestras provide holiday music. The Museum hosts a variety of family-fun activities. R-TOIRKIN EN a. Acknowledgment on the Santa Fly In webpage with linked logo. Tukwila's name shall appear near the top of the webpage, with the linked logo at the bottom. • Minimum • five social rnedia cross-promotion posts lead g upto and during the event. c. Dedicated table space to provide information and giveaways about City Hospitality resources. Total Value $5,000 W Le�s Contractor shalil submit to the City a request for reimbursement for services and sponsorships rendered under this Agreement. The total compensation to the Contractor under this agreement shall not exceed C4-50,000 00- I City of Tukwila ATTN: Brandon Miles Tukwila, WA 98188 Should the Contractor choose to cancel or modify any of the events sponsored by the City under this agreement, the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. • " § 0 RM110 ;jIllillpi 1`111l I 111�111111llli;i� 1, ;Jpiii ommmm 1 . Estimate number of attendees for each event. 2. Website views on the Contractor's website of the event page 3. Likes, follows, and shares • social media for the event. 4. Examples • marketing material prepared to promote the event. 5,. List • any earned media for the event. 6. Any other document the Contractor wants to provide to demonstrate success of the event and marketing activities. 50 ! ;r 1!111111 a. Overall attendance at your proposed (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights.) g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights)? jj1pI!IlI;I!!IjrFr ITWW 11111;illpl��I�Ill 1`1111 0 wIrw 111=. 0 1-07M City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 Page 11 of 11 51 52 Contract Nurribi7r. City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 0 This Contract for Lodging Tax Funding (this "Agreement") is entered into by and between the City #If Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," 2nd Starfire Sports, hereinafter referred to as "the Contractor," whose principal office is located at 14800 Starfire Way; Tukwila, Washington; 98188. WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and 11111111110, 1 1111111111 IN I oil 111 - t, 1!10111111 ILII ej ami'me m r1l a toxglem 11 as Leif glillp a r! PATIA4119RAMM 0 4 N All Q kfflffl�� o WHEREAS, on June 5, 2017, the Tukwila City Council concurred with the Lodging Tax Advisom Committee's recommendation to provide lodging tax revenue to the Contractor for tourism prornotio and i WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties -w .w- as follows. 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used! in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. # CA Revised 2012 03• 53 Duration of A reement. This Agreement shall be in f:ul�l force and effect for a perio4i commencing June 15, 2017, and ending February, 1, 2018, unless sooner term,iniated under the provisions hereinafter specified. All services and sponsorships conducted by the Contractor shall, occur in 2017. 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security, or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor or any employee of the Contractor. T.. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of: the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the, City's recourse t# Iny remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall' obtain insurance of the types and with the limi described below: i 1, Automobile Liabili insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000.00 per accident. Automobile liability insurance shall cover al�l owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If: necessary, the policy shal,l be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000.00 for each occurrence, $2,000,000.00 general aggregate and $2,0100,000.OiO prod ucts-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and' shall cover liability arising from premises, operations, independent contractors, products-c:ompl�et�ed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial CA Revised 1-2013 54 E03M General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to co be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not contribute to it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification • Coverage. Contractor shall furnish the City with original cercates and a copy of the amendatory endorsements, including but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor- provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured • each and every Subcontractor's Commercial General liability insurance policy using an endorsement at least as broad as the Insurance Services Office Addition,21 Insured endorsement CG 20 38 04 13. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. w w .. . ......... I RP ROME All r-10MA1014 IM121mvilignmilga These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with Chapter 40.14 RCW and by the City. 55 8. Audits and Inspection . The records and documents with respect to all matters covered this A g b a a o pe o o d g reement shall be suject t ll times t insctin, review r audit by law urin t performance of this Agreement. I 4 . I I A. This Agreement may at any time be terminated by either party by giving to the other party thirty (30) is written notice of the intention to terminate the same. B. Failure to provide products and services on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. C. The parties hereto acknowledge that this Agreement is funded by lodging tax funds, collecteii, and expiended by the City pursuant to Chapter 67.28 RCW. In the event of any amendments titi Chapter 67.28 RCW which impact the collection or use of lodging taxes, the City may, at is sold discretion, terminate this Agreement by giving to the Contractor thirty (30) days' written notice 5 the City's intention to terminate the same. 10. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 11. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. Nothing in this Agreement shall prohibit the Contractor from engaging outside vendors or other service providers in the normal course of its operations or otherwise in furtherance of the services to be provided under this Agreement. 12. Entire d. Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties, M M 16015 MM EMSTITOTITMOM 56 Page 4 of 9 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signNture line below. DATED this - day of 20 CITY OF TUKWILA CONTRACTOR mmmzm�� ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty Office of the City Attorney rfflum'M� M MA Starf ire R--* 11m, On needed, contractor shall refer teams and event directors directly to Seattle Southside Regional Tourism Authority (SSRTA), a destination marketing organization for the City, for assistance with lodging, restaurants, attractionsi, transportation companies, etc. or directly to the city. 2. Contractor will encourage and, where possible, require other 31d party organizers holding tournaments and events at Starfire to utilize Seattle Southside (Tukwila, SeaTac, and Des Moines) lodging businesses. Contractor will provide 31d party organizers a one page promotional flyer as an attachment (to be provided by the City) to its rental agreements. 3. Contractor shall provide a prominently placed City of Tukwila logo to the sponsor section of the landing page • www.starfiresports.com websit�e. 4. Contractor will promote City of Tukwila attractions and activities through its marketing department, league information, and tournament relations via links in email signatures and informaon in event documents. Information may be regarding non-city activities. 5. Contractor and City shall work in conjunction to provide content in the regular e-newsletters from Starfire Sports about Tukwila attractions and activities. 6. In all collateral, press releases, medias, etc. where a location is mentioned, contractor shall always identify the location • Starfire as being located in "Tukwila." Contractor shall encoiuragd third'parties operating at or hosting events at Starfire to also list the location as "Tukwila." ri r- NFILim wr *ii r••r i.rrr WOMPITA All As deemed most appropriate • Contractor, use the #Tukwila • the name "Tukwila"' in soc4 media posts on `book, Twitter, Google+ and/or Instagram. p w I i W ,A,qv"- 10. Contractor shall work with the City to promote events in the City, including but not limited to City sponsored events, events sponsored by third parties, and grand openings of businesses within the City. Events promoted by the City, with the contractor, cannot be in conflict with the business interests of Starfire Sports. W: V-7160WO 11. The City of Tukwila shall also be considered a tournament partner for 2017. As a tournament partner the City shall be receive the following benefits: M . City included as part of the Tournament naming/ logo (e.g. e AstroTurf@ Cup, Tukwila, WA). b. Visibility on www.starfiresports.com hom rag e, youth tournaments landing page, tournament event page, and dropi-down navigation menu. 300px by 300px placement on the tournament event page and tournament landing page of starfiresportscom. d. 300px by 300px placement in all registration and announcement ernails related to the tournaments. Banners displayed during each day of the tournaments, banners to be provided by Cityi 10' x 10 booth during each day of the sponsored tournaments. g PA Announcement mention every 4 hours during each day of the toiurnaments. promotional flyer in all sponsored tournament(s) coach's packets. 100px by 75px placement in two Starfire newsletters. Marketing email sent to all tournament participants. k, (1) Rotating placement in the Starfire Media Center during the tournament season. 1. Mentions via Starfire's social media platforms. m. Opportunities for City officials to participate in Tournament award presentations. M LOAR11=61MOMOU'r MIAMMinimmm Contractor I - - Ir reT11fjT111T-S-16jWff61 ;; • i iiiii ��� •i I . • under this Agreement. The total compensation to the Contractor under this agreement shall not exceed $42,000-00. Invoices and request for reimbursement shalll Ibe , mailed to: City of Tukwila ATTN- Brandon Miles llffl,Tilql�v WORHOONN MITTRINIMI � � � � , �, 1! � R •1 ; •1 1.1 Date (no later • than): ® FPTW I M11 ZIE ulmm With each invoice, the Contractor shall provide the following to the City: I List • tournaments, events, and activities hosted at Starfire, either • the Contractor • third parties. 2. Bias,ic web analytics for Contractor's webs,ite. 3. Examples of social media used by the Contractor promoting the City of Tukwila and/or businesses in the area. A. Examples • any marketing materials prepared • the Contractor, whi�ch utilize the City's,, na and/or logo. 5. List of any earned media generated, which promotes events at Starfire. i,. Any • other document the Contractor wants to provide to demonstrate success of the event a I n( marketing activities,. • I 111P1111[iii'll I iffiftwolm 11111111111111111� i�!� 1: ';!Ii���ill�ll��l VA 11211111 !11140 . . . ............ ..... .. . .. . ... . . ......... ............. ........ . . . . ....... ....... a. Overall attendance at your proposed (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging roott niahts.) • go 9 n 111111110 1, 111111 of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 CA Revised 1-2013 61 62 City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes June 12,2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Verna Seal Staff: David Cline, Derek Speck, Brandon Miles, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. BUSINESSAGENDA A. Lodging Tax Contracts Staff is seeking Council approval of three contracts for recipients of lodging tax funds. These applications were previously approved by the City Council on June 5, 2017, but final contracts in amounts over $40,000 must go through a second round of Council approval. The contracts are as follows: Seattle Southside Regional Tourism Authority (SSRTA): $270,000 for 2017 and $202,500 for 2018 for marketing services to attract out of area guests. Museum of Flight: $50,000 for marketing and events. Starfire Sports: $42,000 for branding and marketing efforts. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. II. MISCELLANEOUS Adjourned 5:34 p.m. .� Committee Chair Approval Minutes by LH 63 M., II . ..... . .. . .... ==11 20 . . . .... .. WFUEFRNI� Z Re.w1ulion f-I Ordinance E] Biel .,Iwarel Z Public I leafin,g n 011mr Atr� Dwe 0611-1117 11dg Owe Adis; Dale 06119117 AbF Date Altg Dwe Af g Owe W112117 V g Oale SPONSOR E] ("Ouncil [:] Alayor El -,,11bwSr4,s 0 D(J) El I 'inance E] 1"'ire EJ Lqa/ E] P&R E] Police Z PIV SPONSOR'S The Transportation Improvement Program (TIP) is required by the RCW to be updated 4.F. CAS, Nt,�,\it3i,,R: S SPONSOR: BoB GIBER SON Olfl(;]N,�i, A(;i 'ND.\ Dxrr: 6/12/17 77 . ........... . . . . . . . .......... A(,, 1,NDAtIVAI TULFI Resolution adopting the Six-Year Transportation Improvement Program 2018 - 2023 GN,Jt'(;()t), Z oiv nssion r-1 Alotion Z Re.w1ulion f-I Ordinance E] Biel .,Iwarel Z Public I leafin,g n 011mr Atr� Dwe 0611-1117 11dg Owe Adis; Dale 06119117 AbF Date Altg Dwe Af g Owe W112117 V g Oale SPONSOR E] ("Ouncil [:] Alayor El -,,11bwSr4,s 0 D(J) El I 'inance E] 1"'ire EJ Lqa/ E] P&R E] Police Z PIV SPONSOR'S The Transportation Improvement Program (TIP) is required by the RCW to be updated SUMMARY annually. The TIP is primarily a financial planning document for projects competing for federal and state grants. A Public Hearing is scheduled on 3une 12, 2017 for the 2.018 - 2023 Six Year Transportation Improvement Program. After, the Public Hearing, the TIP is adopted by City Resolution and is then incorporated into the Regional and State TIPS. R XI I AVIA) BY El COWN,tg. El CA&P Cnite F&S c1lite Z Transportation Cnite El Unfitles (",111te F-1 Arts COMM. El Parks Con-an. ❑ Plinning Conini. aA,ri": 5/23/17 KATE KRULLER RECOMMENDATIONS: SPON.1;0i /Ai),M[N. Public Works ("()NINIFITFIF Unanimous Approval; Forward to Committee of the Whole & Public H COST IMPACT/ FUND SOURCE F`XPFNI)rtvi�t.l AmOUN'r BUDGE'rl-"D APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Conitnents: MTG.DATE RECORD OF COUNCIL ACTION 6/12/17 Earward to Consent Agenda 6/19/17 MTG.DATEI ATTACHMENTS 6/12/17 Informational Memorandum dated 05/19117 (revised after 5123117 77C) Draft Resolution Draft 2018 — 20,23 TIP Spreadsheet Current Adopted 2017 — 2022 TIP Minutes from the Transportation and Infrastructure Committee meeting of 05/23/17 6/19/17 Resolution in final form 65 W% Washington WHEREAS, pursuant to the requiremenits of RCW Chapters 35.77 and 47.26, the City Council o,f the City of Tukwila has previously adopted a Transportation Improvement Program and thereafter periodically modified said Transportation Improvement Program by resolution and WHEREAS, the City Council has reviewed the work accomplished' under said program, determined current and future City street and arterial needs and, based upon these findings, has prepared a Six-Year Transportation Improvement Program for the ensuing six calendar years (2018-2023); and WHEREAS, on June 12, 2017, a public hearing was held regarding the City's Year Transportation Improvement Program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Program Adopted. A Six-year Transportation Improvement Program for the calendar years 2018 to 2023, attached hereto as Exhibit A, is hereby adopted. Section 2. Filing of Program. The City Clerk is hereby authorized and directed to file a copy of this resolution, together with the exhibit attached hereto, with the Secretary of Transportation and the Transportation Improvement Board of the State of Washington WAWord Processing\ResolutionsUIP 2018-2023 5-17-17 CK:bjs Page 1 of 2 67 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk Filed with the City Clerk: Passed by the City Council: Resolution Number: MWord ProoessingResolutionsMP 2018-2023 5-17-17 68 Mbjs Page, 2 of 2 2018 - 2023 TIP SUMMARY 2018-2023 TIP PROJECT TITLE 42-42nd Ave S (S 160 St - S 131 P 2 53rd Ave S (S 137th St - S 144th St) 3 ADA Improvements 4 APE/Minkler Blvd Intersection 5 Annual Bridge Inspections and Repairs 6 Annual Overlay and Repair Program 7 Beacon Ave Bridge Preventative Maintenance 8 BNSF Regional Center Access 9 Cascade View Safe Routes to School Phase 2 10 Frank Zepp Bridge Preventative Maintenance 11 Grady Way Bridge Preventative Maintenance 12 Multipurpose Trails 13 S 140th St Intersection Improvements 14 S 144th St Bridge Sidewalks 15 Strander Blvd/SW 27th St St Phase ill 16 TUC/TOD Pedestrian Improvements 17 Walk & Roll Program 18 West Valley Highway 2017 CIP Project Costs in Thousands of Dollars Page No. 2018 2019 2020 2021 2022 2 2.580 0 0 3 2,610 0 0 0 0 20 200 200 200 200 200 27 0 0 144 1,570 0 19 335 335 335 405 405 18 1,400 1,400 1,730 1,740 1,800 12 1,741 0 0 0 0 23 100 0 0 0 0 4 814 0 0 0 0 12 2,535 0 0 0 0 12 198 0 0 0 0 32 62 0 0 0 0 22 0 75 675 0 0 17 0 200 1,210 0 0 13 3,000 3,000 18,300 14,200 0 25 0 0 0 0 0 - 0 0 0 0 0 26 482 2,070 0 0 0 June 12, 2017 FUNDING SOURCES 023 TOTAL Federal a B Developer Unsecu 4360 6,940 0 2,610 900 200 1,200 0 1.714 405 2,220 1,800 9,870 O 1,741 1,741 O 100 814 714 0 2,535 2,535 O 198 198 150 212 0 750 675 O 1,410 1,220 O 38,500 28,941 5,000 4,250 4,250 3,400 O 0 1,400 3,952 627 2,554 250 6,940 1,710 1,200 1,714 2,220 9,870 0 10 100 0 212 75 190 2,215 850 0 521 TOTAL PROJECTS REVISED FROM 2017-2022 TIP New: S 140th St Intersection Improvements 16,057 7,280 22,594 Deleted: Andover Park E/Industry Dr Intersection Moved to Beyond $ 133rd St/SR 599 Intersection Moved to Beyond 18,115 2,405 12,565 79,016 39,376 9,129 TUC - Pedstrian-Bicycle Bridge Completed poeing Acces Rd Bridge Rehabilitation Completed 250 27,917 v O ink WWashington State I Department or Transportation Agency: Tukwila County: King NIPOIRTPO: PSRC Six Year Transportation Improvement Program From 2018 to 2023 Y Innde N Outside 0 0 17 2 3 g A. PIN/Project No. C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description B, STIP ID G. Structure ID e )u®urpUQWV '°N uopnIosaH 5 -4 0 -4 0 0. 40-42 Ave S (S 160 St - 5 131 PL) S 160th Street to South:enter E3Nd Design end construct street improvements, underground aerie! utilities, drainage. sidewalks, bike facilities, and driveway adjustments WA-07745 06/12/17 06/19/17 04 COOPS T W Yes Funding Status Phase Phase Start Year (TYYY) Federal Fund Code Federal Funds State Fund Code State Funds Local Funds Totat Fonds CN 2016 2,465,000 2,455,000 P CN 2023 4,360,000 4,360,000 Totals 25,000 6,825,000 Expenditure Schedule Phase 1st 2nd 3rd 4th 5th & 6th CN 2,465.000 0 4,360.000 Totals 2,465.000t 4,360,000' Report Date: May 24,2017 Page 1 '•''.7•-.4111111t Washington State VW Department of Trans Agency: Tukwila County: King NIPOIRTPO: PSRC Y tnside Six Year Transportation Improvement Program From 2018 to 2023 N Outside Functional Class Priority Number' A. PIN/Project No, A. STIP ID C. Project Title D. Road Name or Number E, Begin & End Termini F. Project Description G. Structure 10 Phase Start Year (YYYY) > o. 0 > 3 m 7 g a m i 6- a . State Funds i< n o m. 0, Total Length Environmental Type m A E. 7... ci. 17 0 WA,06601 53rd Avenue S S 137th St to S 144th SI Design and construct urban residential sl-eet improvements that include curb, gutter, sidewalk , illumination and undergrounding. Street portion will coordinate with Water, Surface Water and Sewer capital improvement program proietis. 06/12/17 06/19/17 TOWS 8 04 CGOPS T VV 0.420 CE Yes Funding Status Phase Phase Start Year (YYYY) Federal Fund Code Federal Funds State Fund Code State Funds Local Funds Total Funds s CN 2018 3rd 0 TIE 900,000 1,710,000 2.810,000 TOWS 8 900800 ,710,000 2,610,000 Expenditure Schedule Phase 1s 2nd 3rd 4th 5th & Bth CN 2,610,000 0 0 0 0 To Is 2,610,000 0 0 0 0 Report Date: May 24, 2017 Page 2 ��}}��' Washington State �// Department of Transportation Agency: Tukwila County: King MPO/RTPO: PSRC Six Year Transportation Improvement Program From 2018 to 2023 Y Inside N Outside A. PIN/Project No, C. Project Tale D. Road Name or Number E. Begin & End Termini F, Project Description B. STIP ID G. Structure ID 3 5 y WA -05405 06/12/17 Americans with Disabilities Act (ADA) Improvements Various Iocalipn5 to Design and construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan. 06/19/17 Funding Status Phase Phase Start Year (VYVY) Federat Fund Code F rat €unds S3aie Fund Code State Funds 3rd Loeat Funds Total Funds 5 2015 ALL 0 200,000 0 1200.000 12 00,000 Totals 4 0 Totals 0 1,200,000 1,200,000 €xperuiiture Schedule Phase 1st 2nd 3rd '.. 4th 5th & 6th ALL 200600 200,000 200,000 4 Totals 200,000 200.000 200,000 2 , 0 400,000 Report Date: May 24. 2017 Page 3 Agency: Tukwila County: King PAPOIRTPO: PSRC st Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside c 2 z 0 6 A. PIN/Project No, C. Project TRW D. Road Name or Number E. Begin & End Termini F. Project Description Andover Park ElMinkler BId Inters 1nterection Andover Park E Minider Btvd to Construct left tum lanes on Andover Park East and reconstruct traffic signal B. STIP ID G. Structure ID WA-07746 7 Funding Phase let Phase Start Year (YYYY) Federal Fund Code Federal Funds State Fund Code State Funds Local Funds Total Funds 134,000 0 2020 RW 0 0 0 134,000 134,000 CN 0 2020 0 0 0 0 10,000 10,099 144,000 1,570,000 2021 0 1,570,000 1,570,000 Totals 0 0 1,714,000 1,714,000 Expenditure Schedule Phase let 2nd 3rd 4th 5th & 6th PE 0 0 134,000 0 RW 0 0 10,009 0 0 CN 0 0 0 1,570.000 0 Totals 0 0 144,000 1,570,000 0 Report Date: May 24, 2017 Page 4 5th & 6th 810,000 810,0001 lon Agency; Tukwila County: King MPOIRTPO: PSRC Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside c c. A. PIN/Project No. C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description B. STIP ID G. Structure ID 0. 0 0. 3 3 ON UO91110E024 c 0. ed(l le)uewu .0 c 14 Annual Bridge Inspections and Repairs Various City Street to Perform load ratings and b-annual inspections as well as construct necessary repairs and maintenance WA-03731 06/12/17 06/19/17 No Funding Status Phase Phase Start Year (YYTY) r Federal Fund Code Federal Funds State Fund Code State Funds Local Funds Total Funds ALL 2018 0 2,220,000 2,220,000 To 220,000 2,220,000 Expenditure Schedule Phas 1 st 2nd 335,000 335,000 3rd 335.000 335,000 4th 405,000 405,000 Report Date: May 24. 2017 Page 5 4.1h. Washington State Department of Transportation Agency: Tukwila County: King NIPO/FITPO: PSRC Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside 3 or a 9. A. PIN/Project No, C. Project Title D. Road Name or Number E. Begin & End Termini F, Project Description 6. STIP ID G. Structure ID e ON unlfFO. 3 3 4 C) 0 0 e 3 16 Annual Overlay and Repair Program Various City Streets 10 Repair, rehabilitate, and overlay City is as needed in an annual pr ram WA-03733 17 06/19/17 06 COOPS T W No Fund ng Status Phase Phase Start Year (YYYY) Federal Fund Code Federal Funds State Fund Gode State Funds Local Funds Total Funds S ALL 2018 4th 0 5th & 6th 0 10,320.000 10,320,000 Totals 1,730,000 10, 2 ,000 10,320,000 Epditure Schedule Phase lst 2nd 3rd 4th 5th & 6th ALL 1,400.000 1,730,000 1,740,000 1,800,000 3,600,000 Totals 1,400,000 1,730,000 1,746,000 1.800,000 3,600,000 Report Date: May 24, 2017 Page 6 AWashington State V/ Department of Transportation Agency: Tukwila County; King MPCl/RTPG: PSRC Y inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside z 3 c• A. PIN/Project No, C. Project Title D. Road Name or Number E. Begin & End Temlint F. Project Description B. STIP ID G. Structure ID 9 9 ON UOUOIOSON 3 �l leluewuoMAu3 pealnbaN M12J 19 / 1320(004) Beacon Ave S Bridge Preventative Maintenance Project Beacon Avenue South over South Ryan Way S Victor SI to S 170th SI Remove and replace failed bridge ded and paint structucal steel. TUK-57 06/12/17 06/16/17 14 0.010 CE No Funding Status Phase Phase Start Year (YYYY) Federal Fund Code Federal Funds State Fund Code State Funds Local Funds To tal Funds S CN 018 STP(BR) 1,740,920 0 0 1,740,920 Totais 1,740,920 9 0 1,740,920 1 ture Schedule 1 Phase 1st 2nd 3rd 4th 5th & 6th AL 1,740.920 0 0 Totats 1.740,920 0 0 Report Date: May 24. 2017 Page 7 411111■ vp,irlyington State Department of Transportation Agency: Tukwila County: King MPO!RTPO: PSRC Six Year Transportation Improvement Program From 2018 to 2023 Y Inside N Outside z 3 00 A. PINIProject No, C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description B. STIP ID G. Structure 10 1 0 0 0 /.20. 2 z 0 0 0 0 ed�tl, leW WUOJenu3 WA05409 BNSF Regional Center Access New Facility to Construct a new access to the 8NSF Regional Distribution Center. relocating the 900+ daily truck trips from residential streets in Allentown. 06/12117 06/19/17 EIS N Funding Status Phase Phas St2rt Year Federal Fund Code FedetI Fund - State Fund Coda State Funds Local Funds TolsI Funds P PE 2018 0 0 100,000 100,000 Totals 100.000 0 0 100000 100,000 Expcnditur e Schedule Phase 2nd - 41h 5th&bth PE 100000 , Totals 100.000 0 0 0 0 Report Date: May 24,2017 Page 8 Washington State Department of Transportation Agency: Tukwila County: King MPQ/RTPO: PSRC Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside z 3 A. P1N/Project No. C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description 9, STIP ID G. Structure ID 3 o. 3 0 Ct. 0 0 0 0' 3 0 / 1320{005) Cascade View Elementary Sate Routes to School Project - Phase 2 33rd Ave S and S 140th Street S. 144th at 34th Ave, S. to 140th SI at 34th Ave. 5. Concrete sidewalks are proposed WI one side of 33rd Ave 5 (S 140th 51 to 5 144th St) and on one side of S. 140th St (Military Road South to 3.4(h Ave S) along with a standard curb and gutter separating the sidewalk from the roadway, A traffic circle is proposed at the intersection of 33rd Ave 5 and 5 140th St to assist m reducing vehicle speeds and increase visbffity and safety of pedestrians crossing the street. Curb bulb-outs and/or pedestrian refuge is/ands at the east entrance/exit to the traffic circle mould be constructed to improve the safely of crossing S 14011, St 01 3301 Ave S. There are currently no ADA facilities to conned to within the project Iantts. Minor storm water improvements will be added to the general action area, The new sidewalk along 33rd Ave 5. will require reconstruction of the pavement cross section to establish proper crown slopes. TUK-58 06/12/17 06/19/17 28 0.510 CE Expenditure Schedule Phase 1.111131.111.11 Totals 1st 2nd 3rd 4th 5th & 6th 814,000 - 0 0 0 814,000 0 0 0 Report Date: May 24, 2017 0 Page 9 .Iw. V, Washington State Department of 1Ranaportation Agency: Tukwila County: King MPOIRTP ©: PSRC Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N 0utsid A. PtNfProject No. C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description 11274(009) Frank Zepp Bridge Preventalive Maintenance Project S 180th Street over the Green River SR 181 - West Valley highway to Sperry Drive S Paint he structural steel. overlay deck and replace the deck join Iath B. STIP ID G. Structure ID nd install seismic m 7 14 0,040 CE No Funding Status Phase Phase Start Yi3ar (YYYYj Federal Fund Code F Funds State Fund Code State Funds ocat Funds Total Funds S CN 2018 _.._ STP {BR) 2.534,812 _... 0 0 2.534.812 Totals' 2534812 0 tt 0 i1 2334,612 Expenditure Schedule - -- - Phase 1st 2nd 3rd 4th Sth S Sth CN 2.5'.£4,812 Totals 2,534812 0 0 0 0 Report Date: May 24. 2017 Page 10 /Oh 1V, = Washington State 411, Department of Transportation Agency: Tukwila County: King MPO/RTPO: PSRC Six Year Transportation Improvement Program From 2018 to 2023 Y Inside N Outside -n c n z It is E. 14 J gwnry Alpoµd A. PIN/Project No, C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description / 1288(005) Grady Way Bridge Preventative Maintenance Project Grady Way Bridge over BN and UP Railroads Interurban Avenue S to Longacres Drive SW, Renton Retrofit existing bridge with seismic protection B. STIP ID G. Structure ID TUK-56 3 0 z 9 5 06/12/17 06/19/17 14 .230 CE No Funding 111=31111111== Phase Start Year (YYYY) 2018 Stale Fund Code State Funds 0 0 0 0 Report Date: May 24, 2017 Page 11 Agency' Tukwila County: King MPO/RTPO: PSRC !Ion Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside A. PM/Project No, C. Project Title D. Road Name or Number Begin & End Termini F. Project Description EL S-1-1P ID 0 3 3 0 3 3 a 0 nts to exis8n trad 6ystorn ntros tt Funding 2018 2023 Federal Funds 11111M111111•1111 11111111111111111M1111111 0 1111=1111111Cii== 0 0 Local Funds 62,000 212,000 Total Funds 62,000 150,000 212,000 Expenthture Schedule Phase 1st 2nd 3rd 4th 5th & 6th 62,000 0 0 0 0 0 0 0 0 150.000 To Is 62,000 0 0 0 150.000 Report Date: May 24, 2017 Page 12 Department . Sa al tripod/Mon Agency: Tukwila County: King MPO/RTPO: PSRC JegwnN Alpp0 d A. PIN/Project No. C. Project Title D. Road Name or Number E. Begin & End Termini F, Project Description y Inside 5 140th St Intersection Improvements S 140th Street Tukwila International Blvd to Design and construct a new traffic signal at the S 140th Street/Tukwila International Blvd intersection Six Year Transportation Improvement Program From 2018 to 2023 N Outside G. Structure 10 WA-09873 3 06/12/17 06/19/17 3 04 c n a 0 CGPST w 0 2 0.100 -1 DCE Yes unding Expenditure Schedule Phase Phase Start Year (TYYY) Federal Fund Code Federal Funds State Fund Code State Funds Local Funds Total Funds 1st 2019 0 Reci/Bika Program 67,000 8.000 75.000 5th & 6th 2020 0 Ped/Bike Program 40..000 10.000 50,000 2020 0 Red/Bike Program 568,000 57,000 625,000 Totals 0 9 675,000 75,000 750,000 Expenditure Schedule P has* 1st 2nd 3rd 4th 5th & 6th PE 0 75000 0 RW 9 0 50,000 0 CN 0 0 625,000 0 0 Totals 0 75,000 675,000 Report Date: May 24, 2017 Page 13 ink i7Z Washington State Air Department of Transportatkm Agency: Tukwila County: King MPOIRTPO: PSRC Six Year Transportation Improvement Program From 2018 to 2023 Y loside N Outside 5 A. PIN/Project No. C, Project Title D. Road Name or Number E. Begin & End Termini F. Project Description B. STIP ID G. Structure ID 3 3 2 ad&i yuowoAoJdw1 z 0 17 S 144111 St Bridge Sidewalks S 144th Street 51s1 Ave S to 53rd Ave S Widen existing sidewalks on idge 5 betweei SlvtAve S id Ave S WA03782 06/12117 9117 28 0.250 No Funding IMEZMIMIZMIPhase Start Year (YYYY) Federal Funds State Fund Code 0 Local Funds Total Funds IMMallMERI 2019 0 173.000 1,210.000 27.000 200,000 200,000 2019 1. 1.047.000 0 163000 1,210,000 1,220,000 0 190,000 1,410,000 nditure Schedule P a 4th 5th & 6th 0 200000 0 0 1,210.000 0 200,000 1,210,000 0 Report Date: May 24, 2017 Page 14 Agency: Tukwila County: King MPOIRTPO: PSRC State Y Inside Six Year Transportation improvement Program From 2018 to 2023 N Outside State Fund Code Report Date: May 24, 2017 Page 15 Priority Number A. PIIJlProjecf No. B. STIP It) C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID 0 s ti 2 r� x ; rS a Environmental Type RW Required 16 TUK59 Straruter B IJSW 27th SI Extension Strander BIvdJSW 27th SI West Valley Highway to Neches Ave This project is Phase 301 a multi-phase improvement That will connect Strander BIvdJSW 271h St between West Valley Hwy in Tukwila and Oakesdale Ave in ttenton. This project wile complete the design, right-of-way and construction phases for the roadway segment between West Valley Hwy and Neches Ave, Project components include a railroad bridge for the Union Pacific RR to provide grade separation, a new 4/5 lane roadway segment east of West Valley Hwy. roadway w ening of two lanes for a portion of the project segment, a separated joint -use trail, a new trail bridge for the Interurban Trail (including new trail connections to Slander Blvd,), a new flyover bridge connection to the Tukwila Station, and a new Traffic signal serving the Tukwila Station, Current funding will crmplele the preliminary engineering and right -of -way phases. Construction will be funded as part of a future phase. 06112/17 06/19117 01 0.300 '... DCE Yes State Fund Code Report Date: May 24, 2017 Page 15 AIM Washington State W, Department of Transportation Agency: Tukwila County: King MPO/RTPO: PSRC Y Inside Six Year Transportation improvement Program From 2018 to 2023 N Outside i xpenditure Schedule Phase 1st 2nd 3rd 4th 5th & 6th PE 2,500,000 2,000000 0 0 0 RW 450,000 '1.00 ,000 0 0 0 C N 50,000 0 10,300,000 14,200.000 0 Totals 3,000,000 3,000,000 18,300,000 14,200,000 0 Page 16 Report Date: May 24, 2017 77-'41111t Washington State V/ Department of TransportatIon Agency: Tukwila County: King MPO/RTPO: PSRC Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside 4'7 A. PIN/Project No. z C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description EL STIP ID G. Structure D 3 a a. 3 c 3 p .ipnbea Mb 17 TUCITOD Pedestrian Improvements Baker Btvd (if extended) Andover Park W to E City Limits Construct bke/pedestrian connection between the Tukwila Urban Center (TUC) and Tukwila Station, with service by Amtrak Sounder Commuter Rail/Transit Oriented Development (TOO) area. WA-03772 06/12/17 06/19/17 28 0.750 CE Yes Funding u i Status Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds 2nd Local Funds 3rd Total Funds .--- P ALL 2023 STP(E) 3,400,000 0 0 850.000 4.250,000 Totals 3,400,000 4,250.000 0 850,000 ■ 4,250,000 Expenditure u Phase 1st 2nd 3rd 4th 5th & 6th ALL 0 0 0 4,250.000 Totals 0 0 0 0 4,250,000 Report Date: May 24, 2017 Page 17 Aft Washington State V/ Department of Transportation Agency: Tukwila County: King MPO/RTPO: PSRC Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside z 5 g A. PIN/Project No, C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description B, STIP ID 0 4, G. Structure ID Walk & Roll Plan (Nonmotorized Transportation Plan) Various City Streets 10 Evaluate deficiencies ana create a pnoiilized list of projects and recommended design standards. Funding Status Phase Phase Ste Year (wry) Federal Fund Code 0 4, Federal Funds State Fund Code State Funds P PE 2021 Totals IEpenditwe Schedule Phase 1st 2nd 3d 4th 5th & 6th PE 0 0 0 0 11 Totals 0 0 0 0 11 Report Date: May 24, 2017 Local Funds Page 18 Agency: Tukwila County: King MPO/RTPO: PSRC Y Inside Six Year Transportation Improvement Program From 2018 to 2023 N Outside -0 g- z A, PIN/Project No, C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description B. STIP ID G. Structure ID a 5, yuewpuawy 0 0. 5, 0 0 3 14 West Valley Highway SR 181/VVest Valley lffighway 1-405 to Strander Blvd Design and construct completion of 7 lane sections of West Valley Highway with sideveaks, curbs. gutters, storm drainage, lighting, and traffic control, including safety and capacIy improvements at the S 156th St intersection, WA03779 06/12/17 06/19/17 03 0,500 CE No Funding =MI 1=1==i1M •1111111111=1=111 M=111•31M11 Phase Phase St Year (YYTY) 2018 2018 2018 2019 2019 Federal Fund Code STP 189,000 STP 438,000 State Fund Code TIB State Funds 155,000 2,544,000 38.000 100,000 62.000 582,000 782,000 Total Funds 227,000 155,000 100,000 500,000 2,971,000 3,953,000 Expenditure Schedule Phase 1st 2nd 3rd 4th 5th & 6th PE 382,000 0 0 0 150,000 RW 100,000 0 0 0 100,000 0 2,070,000 0 0 - 1,150,000 Totals 482.000 2,070,000 0 0 1,400,000 Locat Funds 28,513,201 Total Funds 77007,458 Report Date: May 24, 2017 Page 19 q i Afeethi Date phepared b Al�,qor.i, reneu, (.'Oundl nw,,iem 06/19/17 BG,, 0 Public lleaiin,g M/g Dale, El 011,5er V g F)ate SPONS( )R El Gouneil EJAq),or El HR E] 1)(11) E] Finaime ❑ ["ire E] IT 0. P&RE] Polia, M P11- SP( )NS( )JOS The Fleet Department has identified 26 vehicles or pieces of equipment that have outlived S1,,,Nr,\1 \1o, their service life and are no longer needed by the City. All of the equipment is fully depreciated and are currently valued at $12,715.00. Most of the vehicles require extensive repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution declaring the 26 vehicles and equipment as surplus and authorize their sale. cow, mtg. E] CA&P Cnite ❑ F&S Cnite Z'rransportafion Cmte I L,,tilities ( te E] Arts Conini. ❑ Parks C.otrini. E] Planning COMM, 06/13/17 CONINT11TI'll," CHAIR: KATE KRUILLER RECOMMENDATIONS: SlIONSOR/ADMIN. Public Works Department Unanimous Approval; Forward to Re qular Consent Agenda COST IMPACT / FUND SOURCE Yt *iTi I T kT F&T,"ET Effit Mok STAFFSI)ONS( )R: BOB GIBERSON _)MIGINAL AGFINDA DX11,": 06/19/17 ..... ...... ---- --- . . . . . . ..... . .... . ................. . ........... . . . . . .. . . . . . . . ........ . ............... - ----- ....... N G 1, N DA ITH 11 Resolution Declaring 26 Vehicles and Pieces of Equipment as Surplus Cx1,1:(,()1n, DhCUSSion M,N Date F] Alolion ) 4g 1)(11", M Resolldion ikf/g Dale 06119117 E] 0)-dinamv <VC g Dale ❑ 13id,,,fivarel 1 1tq Dale 0 Public lleaiin,g M/g Dale, El 011,5er V g F)ate SPONS( )R El Gouneil EJAq),or El HR E] 1)(11) E] Finaime ❑ ["ire E] IT 0. P&RE] Polia, M P11- SP( )NS( )JOS The Fleet Department has identified 26 vehicles or pieces of equipment that have outlived S1,,,Nr,\1 \1o, their service life and are no longer needed by the City. All of the equipment is fully depreciated and are currently valued at $12,715.00. Most of the vehicles require extensive repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution declaring the 26 vehicles and equipment as surplus and authorize their sale. cow, mtg. E] CA&P Cnite ❑ F&S Cnite Z'rransportafion Cmte I L,,tilities ( te E] Arts Conini. ❑ Parks C.otrini. E] Planning COMM, 06/13/17 CONINT11TI'll," CHAIR: KATE KRUILLER RECOMMENDATIONS: SlIONSOR/ADMIN. Public Works Department Unanimous Approval; Forward to Re qular Consent Agenda COST IMPACT / FUND SOURCE AMOUN't, BUDGETED Ai t)Ropi ]ATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL/FLEET Comments: Approxitnate valtie, of 26 pieces of equipi"eilt is $12,715. 00 MTG.DATE7 RECORD OF COUNCIL ACTION 06/19/17 MTG.DATE 06/19/17 ATTACHMENTS Informational Memorandum dated 06/09/17 Draft Resolution Exhibits A & B - 2017 Surplus Equipment Listing and photos Minutes from the Transportation, and Infrastructure Committee meeting of 06/13/17 91 City of TukwI-I" 0- Allan Ekberg, Mayor Public Works Department - Bob Gib,erson, Director TO: Transportation and Infrastructure Cornmitt-M FROM: Bob Giberson, Public Works Directorfio I BY: Pat Brodin, Operations Manager CC: Mayor Ekberg DATE: June 9, 2017 SUBJECT: Resolution to Surplus City Equipment for 2017 ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. ANALYSIS/FISCAL IMPACT The Fleet Department has identified 26 pieces of equipment that have outlived their service life and are no longer needed operate, but in some cases require extensive repairs and are no longer used'or too costly to, overhaul. in age ITZnA 'FrZ7T57711 , as Slrplvi allit al'InorlZu Liluir Sale ank TV (ATIS11ter MIS RUM #11 Ille V-,* of the June 19, 2017 Regular Council Meeting, Attachments: Draft Resolution Exhibit A Surplus Equipment List Exhibit B Surplus Equipment Photos MW Shared Copy 0NyTLEErSurpIWSVAPLUS 20 Info Mema, 2017 Surplus Equ"enl 060917 gl�W dMx 93 Re V AF MX11111IN-111111111TEOR . WHEREAS, the City of Tukwila purchased the 26 vehicles and other pieces of equipment described and illustrated on Exhibits A and B, which were utilized by various City departments', and WHEREAS, the vehicles and other pieces of equipment described and illustrated on Exhibits A and! B have outlived their usefullness and are no longer needed by the City of Tukwila's Fleet (Equipment Rental) Department or any other City Department; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS* Section 1. Declaration of Surplus. The 26 vehicles and other pieces of equipment described and illustrated on the attached Exhibits A and B are hereby declared surplus. Section 2. Fleet Department authorized to sell, The Fleet Department, as part of the City's replacement program, is hereby authorized to sell the 26 vehicles and other pieces of equipment described and illustrated on Exhibits A and B for the best available price, or properly dispose of those items it is unable to sell. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 201T ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President Filed with the City Clerk-, Passed by the City Council: Rachel B. Turpin, City Attorney Resolution Number: Exhibit A. 20,17 Fleet Surplus List Exhibit B: 2017 Fleet Surplus Photos WAWord Processing\Resolufions\Vehicles and equipment declared surplus 6-5-17 TT bjs Page 1 of I 95 U-9 2017 Fleet Surplus Exhibit A List EQ# DIV O&M ACCT Dept Yr Description Serial Number / Vehicle Purch Origina Identification Number Year Cost n-Svc EST. SALVAGE VALUE 1162 PD INVEST! MAJOR CRIMES 000 10.521.210.45.95 P0 2005 Ford Taurus Sedan 1FAFP53205A120632 2004 517,729 10/13/04 $ 700.00 2 1196 PD INVEST/MAJOR CRIMES 000.10.521.210.45.95 PD 2001 Chevy Impala Sedan 2G1WF55K919290044 2001 $ 20,435 05/10/01 500.00 3 1208 4 1227 5 1228 6 1249 7 1252 8 1256 9 1293 10 1467 FIRE PREVENTION PW ENGINEERING WATER PW FAC MAINT RECREATION STREET MAINT PARKS MAINT 000,11.522.300.45.95 FD 000.13.543.130.45.95 PIN 401.01.534,800.45.95 WA 000.13.518.300.45.95 BM 000.07.571.205.45 95 RC 000.16.543.300.45.95 ST 000.15.576.800.45.95 PK STREET MAINT 000.16.543.300.45.95 ST 1997 Chevy Astro Van 1998 Ford Ranger Pickup 2002 Chevy Astro Van 1993 Ford Aerostar Minivan 1993 Ford Ranger Pickup 1996 Ford F250 HD Picku 991 C .e 5-10 Ext. Cab Pickup Asphalt Cutter, Stanley Cut-off Saw 1GNEL19WXVB216354 1 FTYR 14U 1WPA87466 1GC DM 19X9213132113 1FMCA11U3PZB65382 1FTCR10X4PPB04711 2FTHF25GXTCA48654 1GCCS19Z4M0133560 1997 $ 23,073 06/18/97 1998 516,811 04/22/98 2002 $ 21,582 01/07/03 1993 515,048 07/07/93 1993 5 9,967 05/28/93 1996 $ 18.578 07/30/96 90 5 12,660 07/09/90 1988 $ 6,804 10/28/88 1988 Asset tag: 90276 500.00 500,00 600.00 400.00 500,00 800.00 00.00 100.00 50.00 250.00 600,00 900,00 900.00 900.00 2,500.00 500.00 200.00 50.00 00.00 75.00 300.00 50.00 40.00 200.00 $ 12,715.00 11 1468 STREET MAINT 000.16.543,300,45.95 ST 1988 Paint Grinder, Surface Prep machine MODEL: FR-200 S/N: 129 1988 5 4,995 09/07/88 12 1687 GOLF 411.00.576.680.45.95 GC 1985 Toro Greens Mower 5/N: 50496; MOD: 04345 1985 5 9,500 01/01/85 13 1722 14 1729 15 7 16 1734 17 6605 POLICE PATROL POLICE PATROL POLICE PATROL POLICE PATROL GOLF 000.10.521,220.45.95 PD 2008 000 10.521.220.45,95 PD 2010 000.10.521.220.45.95 PD 2010 000.10.521.220.45.95 PD Ford Crown Victoria AFV Ford Crown Victoria AFV Ford Crown Victoria AFV Ford Crown Victoria AFV 411,00.576.680,45.95 GC 2007 18 7100 19 910ER 20 910ER 21 910ER 22 910ER 23 930PK 24 930PK POLICE PROF STDS EQUIPMENT RENTAL EQUIPMENT RENTAL EQUIPMENT RENTAL EQUIPMENT RENTAL PARKS MAINT 000.10.521.300.45.95 PD 2006 501.01.548.650.45.95 ER 501.01.548.650.45.95 ER 501.01.548,650.45.95 ER 501.01.548.650.45.95 ER 000.15.576.800.45.95 PK PARKS MAINT 000.15.576.800.45.95 PK Toro Gang Reelmaster 6700-0 Mower Dodge Stratus UV Air Compressor Air Compressor (FOR PARTS) Comsressor& tank, no motor Industrial exhaust fan Maxon hydraulic tailgate liftgate Tires (2), Agricultural Goodyear 11L-15F1 2FAFP71V78X120342 2FABP7BV3AX136699 2FABP7BV1AX1367O3 2FABP7BV3AX136704 S/N: 270000236 MOD: 03808 1B3AL46T36N280577 STATE ID: 03186-73W 2007 5 55,626 06/18/08 2010 $ 52,957 09/10/10 2010 5 52,698 09/08/10 2010 5 52,674 09/08/10 2007 560,459 08/06/07 2006 $ 17,955 06/19/06 11L-15F1 25 940ST STREET MAINT 000.16.543.300.45.95 ST Sign stands (16) for 36" metal construction signs 26 940ST STREET MAINT 000.16.543.300.45.95 ST Sandblasting hose & equipment wAShared Copy Only \FLEET \ Surplus \ SURPLUS 2017\2017 SURPLUS LISTING Page 1 of 1 6/5/2017 •• tMej 2017 Fleet Surplus Exhibit B - Photos UNIT 1162 - 2005 Ford Taurus Sedan UNIT 1208 - 1997 Chevrolet Astro Van Miles 118,460 Est. Value: $700 Miles 74,060 Est. Value: $500 UNIT 1196 - 2001 Chevy Impala Sedan Miles 130,266 Est. Value: $500 UNIT 1227- 1998 Ford Ranger Pickup Miles 70,555 Est. Value: $500 .. 2017 Fleet Surplus Exhibit B - Photos UNIT 1228 - 2002 Chevy Astro Van Miles 107,263 Est. Value: $600 UNIT 1249 - 1993 Ford Aerostar Minivan Miles 99,210 Est. Value: $400 100 UNIT 1252 - 1993 Ford Ranger Pickup Miles 73,871 Est. Value: $500 UNIT 1256 - 1996 Ford F250 HD Pickup Miles 102,178 Est. Value: $800 2017 Fleet Surplus Exhibit B - Photos UNIT 1293 -1991 Chevy S -10 Ext Cab Miles 86,180 Est. Value: $500 UNIT 1467 Asphalt Cutter, Stanley Cut -off Saw. Est. Value: $100 UNIT 1468 Paint Grinder and cutting heads. Est. Value: $50 UNIT 1687 -1985 Toro Greens Mower Hours 3,924 Est. Value: $250 101 2017 Fleet Surplus Exhibit B - Photos UNIT 1722- 2008 Ford Crown Victoria AFV Miles 92,626 Est. Value: $600 UNIT 1729 - 2010 Ford Crown Victoria AFV Miles 89,987 Est. Value: $900 102 UNIT 1733 - 2010 Ford Crown Victoria AFV Miles 92,637 Est. Value: $900 UNIT 1734 - 2010 Ford Crown Victoria AFV Miles 99,979 Est. Value: $900 2017 Fleet Surplus Exhibit B - Photos UNIT 6605 - 2007 Toro Reelmaster 6700 -D Gang Mower Model 03808 Hours 3,323 Est. Value: $2,500 UNIT 7100 - 2006 Dodge Stratus FFC Miles 81,860 Est. Value: $500 Air Compressor. Est. Value: $200 Air compressor for parts. Est. Value: $50 103 2017 Fleet Surplus Exhibit B - Photos Compressor and tank (no motor). Est. Value $ 100 Industrial exhaust fan. Est. Value: $ 75 104 Maxon hydraulic tailgate liftgate Est. Value: $300 Tires (2), Agricultural Goodyear 11L -15F1 Est. Value: $50 2017 Fleet Surplus Exhibit B - Photos Sign stands (16) for 36" metal construction signs. Est. Value: $40 Sandblasting hose & equipment. Est. Value: $200 105 106 Transportation & Infrastructure Committee Minutes ................................................................ ............................... June 13, 2017 calendar days for the repair work. Staff is working with communications for outreach on the bridge closure. APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. C. Bid Award: 2017 Small Drainage Program Staff is seeking Council approval to award Schedule A of the construction contract to McCann Construction Enterprises, Inc. in the amount of $451,823.75 for the 2017 Annual Small Drainage Program. Since the overall bid was higher than the available funding, the alternative site 4, South 150t" Street Gilliam Creek Inlet Overflow Structure, is recommended to be delayed. Construction of the three projects as Schedule A of the bid (4811 Avenue South between South 160th and South 162nd Streets, Strander Boulevard Sidewalk, and 58t1 Avenue South, 14423- 14425) is within budget and McCann is the low bidder. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. D. Resolution: Surplus City Equipment for 2017 Staff is seeking Council approval of a resolution that would authorize the sale of 26 pieces of surplus equipment at auction. All are fully depreciated and currently valued at $12,715.00. Proceeds from the sale go to the General Fund. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. lip Staff is seeking Committee approval to purchase a Kuntze Multi- Channel Water Monitoring System in the amount of $7,704.40. This will enable automated 24/7 monitoring and data logging of chlorine residual within the City's water distribution system as required by the Washington State Department of Health. The purchase is within the Water Fund's 2017 capital machinery and equipment budget of $25,000. COMMITTEE UNANIMOUS APPROVAL. III. SCATBd IV. M The Transp EOUS n Committee Meeting adjourned at 6:25 p.m. Committee Chair Approval Minutes by GL, reviewed by BG F A 1111 la 4 ----------- biilia/r ,,I lee6i ,g Dale 1) b A,14,or's reView ("Ouned revien, 06/19/17 ❑ Disclusion ❑ Afolion n Resoluliou ❑ Ord'i'vance Z Bid"411"ard n Public Heaninl� ❑ 01her 'UN 0ale Me Date A 1tg Dale A A 1 g Dale M'g Date 06119117 Mo, Dale 'V g Dale SIIONSOI� El C'010h-t/ EJ YiIaYor EJ 11R L CD [] I 'inance ❑ I "'ire E] 17" Pelk ❑ Police Z I- SPONSOWS The Major Maintenance on 3 Bridges Project was advertised for bids on May 3 and 10, 2017 and three bids were opened on May 31. Razz Construction, Inc. was the apparent low bidder and has experience with projects of similar scope and size. The project includes improvements to the Grady Way Bridge, Beacon Ave S, Bridge, and Frank Zepp Bridge (South 180th St). Council is being asked to award the bid to Razz Construction in the amount of $2,688,958.00. Ri�xii;wvlt) m, El cov" It El C\&P ("llite ❑ F&S Cilite Z'Fransportation (AlltC ❑ Utilities ("nite ❑ Arts C"onim. ❑ Parks COM1111 E] Planning Comm. 4.H. CAS Nu, itirlit \FT'SlIONSM: BOB GIBERSON ------------------ 06/19/17 .--T1;11-% AGIM)A ITFAI TH'Lk Major Maintenance on 3 Bridges Bid Award to Razz Construction, Inc. ❑ Disclusion ❑ Afolion n Resoluliou ❑ Ord'i'vance Z Bid"411"ard n Public Heaninl� ❑ 01her 'UN 0ale Me Date A 1tg Dale A A 1 g Dale M'g Date 06119117 Mo, Dale 'V g Dale SIIONSOI� El C'010h-t/ EJ YiIaYor EJ 11R L CD [] I 'inance ❑ I "'ire E] 17" Pelk ❑ Police Z I- SPONSOWS The Major Maintenance on 3 Bridges Project was advertised for bids on May 3 and 10, 2017 and three bids were opened on May 31. Razz Construction, Inc. was the apparent low bidder and has experience with projects of similar scope and size. The project includes improvements to the Grady Way Bridge, Beacon Ave S, Bridge, and Frank Zepp Bridge (South 180th St). Council is being asked to award the bid to Razz Construction in the amount of $2,688,958.00. Ri�xii;wvlt) m, El cov" It El C\&P ("llite ❑ F&S Cilite Z'Fransportation (AlltC ❑ Utilities ("nite ❑ Arts C"onim. ❑ Parks COM1111 E] Planning Comm. i)m't,:: 06/13/17 (: ONIN1111'EF,CHAIR KATE KRULLER RECOMMENDATIONS: S SN )NS01t/AD,%11N. Public Works 0) Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE 1','\PUND1 1110," AmoUN'r Bt. DGE'rrif) APPROPRIATION REQUMED $2,688,958-00 $3,88,9,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 12, 2017 CIP) Coinments: MTG. DATE RECORD OF COUNCIL ACTION 06/19/17 MTG. DATE ATTACHMENTS 06119/17 Informational Memorandum dated 06/09/17 Page 12, 2017 CIP Bid Tabulation Minutes from the Transportation & Infrastructure Committee meeting of 06/13/17 107 1: TO. FROM: BY: CC: DATE: Citv of Tukwila Transportation and Infrastructure Committee Bob Giberson, Public Works Director q-teve Carstens, Senior Program Manager Mayor Ekberg June 9, 2017 SUBJECT: Major Maintenance on 3 Bridges Proiect� Project No. 91510406, 91510407, and 91510408 Bid Award ISSUE Award the construction bid to Razz Construction, Inc. (Razz) for the Major Maintenance on 3 Bridges. 0=23M BACKGROUND The Major Maintenance on 3 Bridges includes the Grady Way Bridge, the Beacon Ave S Bridge, and the Frank Zepp 69oe IS 40 SI), MUM A second call for bids was advertised on May 3 and May 10, 2017 and two addenda were issued addressing clarifications in the bid documents. Three bids were opened on May 31 2017 and the apparent low bidder was Razz Construction for $2,688,958, DISCUSSION, The construction bids were reviewed and only one minor irregularity was found. There were no errors in the bid submitted by Razz. WSDOT concurrence is required to award the bid for a federally funded project, including a review • Disadvantaged Business Enterprise (DBE) requirements. WSDOT determined that the bidder does meet the DBE requirements and WSD• T has provided concurrence to award the bid to Razz. Razz does not have any exceptions and has not been debarred from working on federally funded projects. FISCAL IMPACT r. VIRLMni I oil I rp E 1 1 RECOMMENDATIOA Council is being asked to award the bid to Razz Construction, Inc. in the amount of $2,688,958.00 for the Major Attachments: Page 12, 2017 CIP Bid Tabulation WAPW Enq PROJECISI,k PW & RS ProjecksWapv MMnlonance on 3 Sndps W510406)102 Fun,10u4 and FmanctTiansponaten CommmeeWo Memo NI Razz M17 9t-smdocx 109 110 (;1T'T-UF-F11-rx11,TLA-GA-fff • �T�4111frll 2017 to 2022 FINANCIAL 91510406 PROJECT: Major Maintenance on 3 Bridges 2015 Project Nos 91510407 91510408 Perform Seismic Retrofit, Deck and Joint Repair, and Bridge Painting work under the Local Agency Bridge DESCRIPTION: Prograrn on the Frank Zepp Bridge, Grady Way Bridge and the Beacon Avenue South Bridge, 2017 The three bridges were identified as good candidates, for federal funding under the Local Agency Bridge JUSTIFICATION: Program administered by WSDOT The proposed work will preserve the City owned infrastructure and EXPENSES extend the service lives of the bridges. STATUS., Federal grant funding was approved December 2014. Council budget amendment approved 8/3/15 MAINT. IMPACT: Maintenance needs will be reduced once these three major maintenance projects are completed. The three bridges were approved for grants under separate federal aid numbers but will be combined into COMMENT: one for the design & construction contract. Grant funding requires a 10% match for the design phase„ projects that obtain construction authorization by 9/30/18 are eligible for 100% Federal construction funding, FINANCIAL Through Estimated (in $000's) 2015 201fr 2017 2.018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 421 445 866 Land (R/W) 0 Coast Mgmt, 300 293 593 Construction 2,886 1,003 3,889 TOTAL EXPENSES 421 445 3,186 1,296 0 0 01 0 1. 01 5,348 FUND SOURCES Fed BRAG Grant 379 401 3,186 1,296 5262 Mit4gation Actual 0 Mitigation Expected 0 City Oper. Revenue 42 44 0 0 0 0 0 0 0 86 TOTAL SOURCES 421 445 3,186 1,296 0 0 0 0 0 5,348 2017 - 2022 Capital Improvement Program 12 111 112 CITY OF TUKWLA - MAJOR MAINTENANCE OF THREE BRIDGES FINAL BID LIST SUMMARY May 31, 2017 SCHEDULE A . BEACON AVENUE S BRIDGE 1 2 3 Engineer's Estimate Razz Construction Road Construction Northwest, inc, Triton Marine Construction itern No. Item Decri.tion ' Qu nti Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price 1 Cost Al A2 UNEXPECTED SITE CHANGES 1 . FA 10000 10,000 10,000 1 10000 10,000 10.000 10000. 10,000 RESOLUTION OF UTILITY CONFLICTS 1 FA 5,000 • 5,000 5000 5000 5,000 5.000 5000t 5000 A3 SPCC PLAN 1 LS 2,000 2,000 3 000 3,000 900 900 1,2001 1200 . 4,8001 4800 A4 MOBILIZATION 1 LS 51,800 1 51.800 72000 72,000 83,000 83,000 AS PROJECT TEMPORARY TRAFFIC CONTROL 1 LS 45,000 1 45,000 30,000 30000 37,500 37,500 20000 20000 AS PEDESTRIAN TRAFFIC CONTROL 1 LS 5,000 1 5,000 6,000 6,000 2200. ,2200 , 14 3 01 14,300 A7 FLAGGERS. min Bid $65.00 200 HR 65 13,000 651 13, 00 65 13,000 681 13,600 A8 REMOVING ASPHALT CONC_ PAVEMENT 180 SY 10 1.800 13 2.340 21 3,780 44 7,920 A9 ROADWAY EXCAVATION INCL. HAUL 75 CY 50 3,750 30 2,250 50 3,750 72 5400 A10 I TON 60 1500 64 1,600 70 1,750 140 3500 All HroA CL 1/2 INCH PG 64-22 22 TON 200 I 4400 312 6,864 440 9,680 370 8.140 Al2 EROSION/WATER POLLUTION CONTROL 1 FA 5.000 5,000 5,000 5,000 5,000 5,000 50001 5000 11 60 A13 A14 A15 ESC LEAD 60 DAY 60 ' 3,600 80 4,800 90 5,400 STORMWATER POLLUTION PREVENTION PLAN 1 LS 2000 , 2,000 3,000 3,000 900 900 8.5001 8,500 1 1,400 TYPE El PROGRESS SCHEDULE 1 LS 1,500 1,500 5.000 5,000 1,500 1,500 11 1,400 A16 ADA FEATURES SURVEYING 1 LS 2,000 2,000 2,000: 2,000 2,009 A17 . STRUCTURE SURVEYING . 1 LS 5,000 5,000 5.000: 5,000 3,500 3,500 6.400 6.400 MB WORK PLATFORM AND CONTAINMENT SYSTEM 1 LS 15,000 15,000 20,000, 20,000 32,200 32,200 15000 ' 15.000 A19 La Mt " el lizialf- , • . -: kill 9 LS 20,000 1 20,000 20,000 20,000 22,200 22.200 41,000 41.000 29,678 7,098 A20 WEE A22 EPDXY-COATED ST, REINF, BAR 14,200 LB 2 24,140 2 28,400 2 24,850 21 9 DRILL AND EPDXY DOWELS 182 EA 65 11,830 241 4.368 115 20,930 STRUCTURAL CARBON STEEL 1 LS 5,000 1 5,000 80,000 ; 60,000 57,800 57.800 60,000 60.009 12,600 58,800 A23 CONC. CLASS 4000 FOR SIDEWALK 8 1 CY 850 6.800 750 6,000 730 5.840 IIMMEE4 1,400 A24 Cr:MC CLASS 4000D FOR BRIDGE 42 1 CY 1,000 42,000 900, 37,800 4,000 168,000 A25 SAWCUT EXPANSION JOINT 68 . LF 85 5,780 12 816 30 2,040 57 3,876 A26 CLEANING AND PAINTING 1 LS 145,000 ' 145,000 160,000' 160,000 170.000 170,000 204,112 204,112 A27 CONTAINMENT OF ABRASIVES 1 LS 50.000 50,000 20,000' 32,000, 32,000 39,000. 39,000 A28 TESTING AND DISPOSAL OF CONTAINMENT WASTE . 1 FA 00 i 10,000: 10,000 10.000. 10,000 , 0 A29 REPAIR EXISTING STEEL BEAMS 1 FA 50.000 1 50,000 50,000: 50,000 50,000 50,000 50,000. 50,000 A30 CORRUGATED METAL DECKING 2,500 SF 12 30,000 17 42.500 23 57,500 15 37,500 A31 REMOVING CEMENT CONC, SIDEWALK '15 IERMIIIMIMMIIIMMIEEI 50 750 130 1,950 A32 HMA SIDEWALK 12 SY 150 1,800 75 900 1,5001 18,000 A33 ROADSIDE CL NUP 1 1 FA 20,000 . 20,000 20.000 20,000 20,000' 20,000 20,0001 20,000 5,000 5,000 A34 PROPERTY RESTORATION . 1 FA 5,000 5,000 5,000' 5 000 5,000 5,000 SCHEDULE A TOTAL. 131D 605,075 666,007 868,870 729,035 SCHEDULE B SW GRADY WAY BRIDGE 1 2 3 Eflgifler' Estimate Raz Conetruction Road Constwction Northwest, Inc. Triton Merine Constructiori " MEIN UNEXPECTED SITE CHAWGES 1 1 FA 2,000 2,000 2,000 2,008 2,000 2,000 20001 2,000 62 SPCG PLAN 1 1 LS 1.500 1,500 3,000' 3,000 900 900 1,200 1200 53 MOBILIZATIQN 1 1 LS 26.700 . 28,700 21,000 21.000 45,000 45,000 3,400 3,480 NM PROJECTTEMPORARY TRAFFIC CONTROL 1 1 LS 15,000 15,000 15,000 15000 37,500 37,500 10,009 10,000 55 65 6,500 65 6,508 65 6500 68 6,880 07 REMOVAL OF STRUCTURES AND OBSTRUCTIONS 1 LS 1,000 1,000 7,500 7,500 7,200 7,200 190] 190 i.000i 1,000 EROSION/WATER POLLUTION CONTROL 1 FA 1,000 1 1,000 1,000, 1,000 1,000 1.000 ESC LEAD 10 i DAY 80 1 600 80 800 90 900 1 10 3,500 3,500 69 STORMWATER POLLUTION PREVENTION PLAN 1 1S 1,500 , 1,500 5,000 5.000 909 900 510 TYPE 5 PROGRESS SCHEDULE 1 I LS 2,000 2,000 2,500 2,500 1,500 1.500 1 1 811 CLEANING ABUTMENT SEARING SEAT 1 1 LS 3,000 3,000 1.000. 1,000 3,000 3009 eIO[ 610 150,000 150.000 612 STRUCTURAL CARBON STEEL 1 LS 200,000 200,000 122,000 122,000 280,000 280,000 813 RESIN BONDED ANCHORS 1 LS 50,000 ! 50,000 35,0001 3-5,000 1,5001 1,500 70,000 70,000 1,500 1,500 35,0001 35,000 1,509] 1,500 El 5 ROADSIDE ROADSFDECLEANUF 1 FA 1.500 , 1,500 , PROPER RESTORATION 1 1 FA 1,000 I 1.000 1,0001 1,000 1,000 1,880 1,000] 1,000 SCHEDULE B TOTAL BID 315,300 224,800 458,900 216,211 ftiidsitiseeigenkTUKA054000140700BLIDWitiBidding,i0711$iddingRecords%3 Bridges Certfiled 81d Taididatioit2017-0531,sisit Page 1 of 3 CITY OF TUK LA - MAJOR MAINTENANCE OF THREE BRIDGES FINAL BID LIST SUMMARY May 31, 2017 thrvislkprojecikATUKA00000014107006L00710Bdchrigi071 18d wtoRecords13 Bridges Certified BEd isbutd4on201705-31 ;de Page 2 or 3 SCHEDULE C C - FRANK ZEPP (S 180TH STREET) 1 . . :s Engineer's Estimate R Razz Construction R Road Construction Northwest, Inc. T Triton Marine Construction Item No _ ltm Descntti n Q Quanti U Unit U Unit Price = C Cost U Unit Price . Cost U Unit Price = C Cost U Unit Price I I Cost C1 UNEXPECTED SITE CHANGES 1 1 F FA 1 10,000 1 1 10,000 1 10,000 10 000 1 10 . 000 ; 1 10,000 1 10,0001 0 0,000 C2 RESOLUTION OF UTILITY CONFLICTS 1 1 F FA 5 5 000 5 5 000 5 5,000 5.000 5 5, 000 5 5 ,000 5 5 . 0 S C3 REIMBURSEMENT FOR THIRD PARTY DAMAGE 1 1 E EST 1 15,000 1 15,000 1 15,000 15,000 1 15000 1 C4 SPCC PLAN 1 1 L LS 1 10,000 . 1 10000 3 3,000 3.000 1 1,700 1 1.700 1 1 200 1 1 20 C5 MOBILIZATION 1 1 : : LS 1 175,000 1 1 175.000 1 171,000 171,000 2 210,000 2 210,000 1 C6 FLAGGERS, min Bid 565.00 1 160 i i HR 6 65 1 10,400 6 65 10,400 6 65 1 10 400 6 68 1 10,880 C7 PORTABLE ILLUMINATION i i 4 3.000 12,000 4 4,500 1 18,000 3 3 ,3001 2 200 C8 FURNISHING TC DEVICES FOR 400 FT TRANSITIONS 4 E EA 1 1.500 = 6 6,000 1 1 4 2 2, 10 9 9 ,200 2 C9 PORTABLE CHANGEABLE MESSAGE SIGN 4 4,000 1 1 HR 3 3 = 1 12,000 6 6! . 24,000 5 5 1 19, 00 6 6: 2 24,64 0 C10 INSTALL ALTERNATE ROUTE SIGNING 1 1 : : LS 2 29,250 2 29,250 5 50,000i 50,000 6 6 000 3 _ 36,0001 0 000 cli PEDESTRIAN TRAFFIC CONTROL 1 5,000 5,000 4 4.500: 4 4 500 2 21, 000 2 21,000 C12 UNIFORMED POLICE OFFICER 5 50 H HR 1 100 5 5,000 9 95 4,750 1 160, 8 8,000 1 C13 TYPE 3 BARRICADE 1 15 1 100 1 1,500 1 150 2,250 2 230: 3 3,450 2 2301 3 3,450 C14 CONSTRUCTION LIAISON 1 1 L LS 2 20,000 1 2 20,000 5 50,000 50,000 1 10,000: 1 10,000 1 11 11,000 1 C15 OTHER TRAFFIC CONTROL LABOR, min Bid 860.00 2 60 1 1,500 7 75 1,875 6 65 1 1,625 1 C15 SEQUENTIAL ARROW SIGN 5 500 H HR 5 5 2 2,250 7 7 3.500 1 13! 6 6,625 2 2, 1 1,000 C17 CONSTRUCTION SIGNS CLASS A 1 100 S SF 2 25 2 32 3,200 4 40 4 4.000 4 42 4 018 TEMPORARY SIGNAL. MODIFICATION 1 1 L LS 1 11,000 1 11.000 1 10.000, 10,000 4 45,00(1 4 45,000 5 50,0001 5 50, C19 SIGN COVERING 1 1 4 420 S SF 1 10 4 4,200 3 3 1,260 5 5M1% ; ;1‘,N;4440 0 0 4 4,200 C20 CLEARING AND GRUBBING 1 1 1 15,000 1 15.000 3 3,000 3,000 6 C21 REMOVAL OF STRUCTURES AND OBSTRUCTIONS . . 1 1 L LS 2 20,000 2 20,000 1 10,000; 10,000 3 3,000 3 3,000 4 46,000 4 C22 REMOVING ASPHALT CONC. PAVEMENT ; ; 1 190 S SY 2 25 4 4/50 3 301 5,700 2 21 3 3,990 1 12 2 2 280 , C23 HMA FOR APPROACH CL. 1/2 IN PG 64-22 2 22 T TON 1 150 3 3,300 3 312 6,864 3 330 7 7,260 3 C24 CRUSHED SURFACING BASE COURSE 1 14 C Cy 1 100 1 1,400 100! 1,400 1 125J 1 1,750 2 2701 3 3,780 C25 ADJUST MANHOLE 1 1 E EA 1 1,000 1 500! 500 8 8001 8 800 1 1.100; 1 1,100 028 EROSIONONATER POLLUTION CONTROL 1 15,000 1 15,000 1 15,000- 15,000 1 15,000; 1 15,000 1 15 , 1 15,000 C27 HIGH VISIBILITY SILT FENCE 4 400 L LF 5 5 1 2 2.000 4 4 1.600 4 4 1 1,500 1 121 4 4,800 C28 TYPE B PROGRESS SCHEDULE ' ' 1 1 L LS 5 5,000 5 5,000 5 5,000' 5.000 3 3 000' . 3 3,000 1 1 1 1 C29 HEALTH AND SAFETY PLAN . . , , ; LS 1 10,000 1 10,000 5 5.000, 5,000 9 900 9 900 5 , 5000 , L.30 NO TRESPASSING SIGN , , 2 2 ' ' EA 5 500 1 1.000 1 150, 300 7 700 1 1A00 2 200; 4 400 C31 FA-SITE CLEANUP OF 1310. AND PHYSICAL HAZARDS . . 1 1 F FA 1 10000 1 1 10,000 1 10.000 10,000 1 10 1 10.000 1 10. 0 , 10,000 C32 STRUCTURE SURVEYING : : 1 1 L LS 4 40,000 1 4 40,000 1 10,000! 10,000 1 12,000, 1 12,000 1 14 , 000 1 14,000 STRUCTURE EXCAVATION CLA S A INCL. HAUL 8 85 C CY 3 30 2=580 M 100: 8 8,600 1 100 8 8600 C34 W RK PLATFORM AND CONTAINMENT SYSTEM L 150000. 150,000 4 440.000, 4 440,000 1 10 , 000 1 108 ,000 C35 BRIDGE APPROACH SLAB 2 200 2 250 5 50,000 3 330 66,000 3 385! 7 77,000 3 C36 SEISMIC RETROFIT - FRANK ZEPP 1 LS 4 425,000 4 425,000 2 255,000 255.000 3 395,000 3 395,000 4 457 726 4 IIIMEPDXY CRP.CK SEALING 1 160 L LF 6 60 ' 9 9,600 1 105 16,800 1 110 1 17,600 1 160 ' 2 25,600 IBM CONCRETE SPALL REPAIR 1 12 1 1 SF 5 500 1 6 6.000 3 326 3,912 3 325 3 3,900 2 2001 2 2,400 C39 EXPANSION JOINT SYSTEM STRIP SEAL - SUPERSTR 1 1 1 1 LS 4 48.000 4 48.000 7 75,000! 75,000 7 73,500 7 73,500 9 93 , 000 0 000 _ C40 EXPANSION JOINT SYSTEM COMPRESSION SEAL - SUPERSTR 1 1 L LS 1 14 000 , 1 14,000 2 20,000, 20,000 1 15,500' 1 15,500 7 7,0001 7 7,000 C41 CLEANING AND PAINTING RAILING 1 1 0 0.000 1 10,000 5 55,000' 55,000 8 80,500 8 80,500 9 96,000 9 96,000 C42 TESTING AND DISPOSAL OF CONTAINMENT WASTE 1 1 F FA 1 10.000 : 1 10,000 1 10,000 10,000 1 10.0001 1 10,000 1 10 , 0_, 1 10000 CLEANING AND EPDXY SEALING ; ; 1 1 L LS 2 220,000 [ 2 220,000 6 60,000 60,000 1 117,200: 1 117,200 1 140,000 1 140,000 C44 POLYESTER CONCRETE OVERLAY 1 1 L LS 2 225,000 2 225,000 3 398,000 398,000 2 281.600, 2 281,600 4 438,0001 4 438,000 C45 SCARIFYING CONC. SURFACE 1 1,580 S SY 3 30 4 47,400 7 77 121,660 5 57 8 89,270 8 80 1 C46 FURTHER DECK PREPARATION FOR TYPE 2 DECK REPAIR 4 400 S SF 1 180 , 7 72000 6 60 24.000 7 70 2 28,000 8 81! 3 32,400 C47 FLEXIBLE GUIDE POST 1 10 E EA 4 40 I 4 400 1 150 1,500 1 145 1 1,450 1 180F 1 1,800 C48 PLASTIC TRAFFIC ARROW 4 4 E EA 3 300 1 1,200 2 212' 848 2 200 8 800 3 320[ 1 1.280 49 PLASTIC TRAFFIC LETTER 8 8 E EA 1 150 1 1.200 1 142 1,136 1 125 1 1,000 1 180 , 1 1,440 C50 PLASTIC STOP LINE 6 60 L LF 1 16 9 950 1 14, 840 1 14 8 855 3 3 i 2 2,100 TEMPORARY STRIPING 1 1 3 LF 4 4 9 9,000 2 3i . 2 2 2000 , 2 2,830 C52 RAISED PAVEMENT MARKER TYPE 1 ' ' 4 4 H HUND 2 250 1 1000 5 500 2,000 5 500- 2 2,000 6 60 2 2,560 C53 RAISED PAVEMENT MARKER TYPE 2 1 1 1 1 HUND 4 450 4 450 6 600 600 0 00 1 1.100 1 1100 C54 R ADSIDE C EANUP 1 1 F FA 1 10000 1 10000 1 10,000 10,000 1 10.000 1 10,000 1 10,000! 1 10,000 18d wtoRecords13 Bridges Certified BEd isbutd4on201705-31 ;de Page 2 or 3 a) CJTY OF TUKWILA = MAJOR MAINTENANCE OF THREE BRIDGES FINAL BID LIST SUMMARY May 31, 2017 SCHEDULE C TOTAL BID 1,764,840 1,734,151 ;7,7---L7:77----- 2,099,507 RCN's total 2,111,075 Difference due to RCN cat error for Item C19 SCHEDULE D . FRANK ZEPP (S 180TH STREET) NON-FEDERAL PARTICIPATION 1 2 3 Engineer's Estimate Razz Construction Road Construction Northwest, Inc, Triton Marine Construction Item No. Item Descri ition Quantity 1 Unit 1 1 LS ' Unit Price 1 Cost 1.000 1 1,000 Unit Price Cost Unit Price Cost 3,300 3,300 Una Price Cost 01 1 MOBILIZATION 3,000 3,000 1' 02 LLUMINATION SYSTEM -TRAIL LS 10000 10000 61.000 61,000 37.500 37,500 40,000 i 40,000 SCHEDULE D TOTAL BID 11,000 64,000 40,800 40,001 SCHEDULE A SCHEDULE B SCHEDULE C SCHEDULE D GRAND TOTAL BID TOTAL BID TOTAL BID TOTAL BID TOTAL _Ii.gineer's Estimate Razz Construction Road Construction Norjnwest, Inc Triton Marine Construction J 605,075 666007 868,870 729,035 1 315,300 224600 458, 00 216211 1 1,764,840 1,Th4151 2,112,675 2,099,507 11,000 64,000 40.600 40,001 2,696,215 2,68 ,95 3,084,754 RCN's total 3,479,645 Difference due to RCN calc error for item C19 Certified by Date June 1, 2017 r ,i d , P.E. P . yid Evans and Assoeat . Inc_ ttkalvis11projentiaTLIKA001)0t)014W7LI05LD1071EIBidding107118iddingRecordst.3 !adages Certified Bid Tabulation2011.0531.xlsx Page 3 of 3 118 City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes June 13,2017- 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Bob Giberson, Robin Tischmak, P Larson, David Sorensen, Steve Carstens, Moira Bi Guests: Julien Loh, Tom MacLean, & Heather Mulligan, Pt CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS in, Gail Labanara, Ryan nergy Representatives from Puget Sound Energy briefed the Committee on the Green Direct program, which is a voluntary long term renewable energy option for large commercial and municipal entities. PSE is moving to renewable energy and Green Direct would be a 20 -year power purchase agreement contract with PSE for a privately developed wind farm in Lewis County. Numerous corporations and adjoining municipalities have already joined Green Direct. The Committee requested thatstaff analyze the cost impacts to the City's 71 PSE accounts and to reach out to other cities: Committee would like PSE to give the presentation to the full Council. UNANIMOUS RECOMMENDATION FOR PSE PRESENTATION TO FORWARD TO JUNE 26, 2017 COMMITTEE OF THE WHOLE. II. BUSINESSAGENDA A. Staff is seeking Council approval to award a construction bid to Hoffman Construction in the amount of $1,412,889.25 for the Cascade View Safe Routes to School Phase II Project. Hoffman writhe low bidder of six, and exceeds the engineer's estimate of $1,237,646. This is happening consistently in the region due to an extremely competitive bidding climate. Extra funds for this project are available from the Residential Street ending fund balance. Committee recommended a sign be placed at the project site listing the funding partners. Committee are also interested in a ribbon cutting for this residential street improvement project. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. B. Bid Award: Maior Maintenance on 3 Bridges Staff is seeking Council approval to award a construction bid to Razz Construction, Inc. for $2,688,958.00 for the Major Maintenance on 3 Bridges project. Razz was the low bidder, has experience with similar projects, and WSDOT has provided concurrence for this federal funded bridge project. As this is the second call for bids, Committee asked what had changed in the scope of work and was informed that the Frank Zepp Bridge (S 180th St) will be closed for nine Transportation & Infrastructure Committee Minutes ................................................................ ............................... June 13, 2017 calendar days for the repair work. Staff is working with communications for outreach on the bridge closure. APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. C. Bid Award: 2017 Small Drainage Program Staff is seeking Council approval to award Schedule A of the construction contract to McCann Construction Enterprises, Inc. in the amount of $451,823.75 for the 2017 Annual Small Drainage Program. Since the overall bid was higher than the available funding, the alternative site 4, South 150t" Street Gilliam Creek Inlet Overflow Structure, is recommended to be delayed. Construction of the three projects as Schedule A of the bid (4811 Avenue South between South 160th and South 162nd Streets, Strander Boulevard Sidewalk, and 58t1 Avenue South, 14423- 14425) is within budget and McCann is the low bidder. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. D. Resolution: Surplus City Equipment for 2017 Staff is seeking Council approval of a resolution that would authorize the sale of 26 pieces of surplus equipment at auction. All are fully depreciated and currently valued at $12,715.00. Proceeds from the sale go to the General Fund. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. lip Staff is seeking Committee approval to purchase a Kuntze Multi- Channel Water Monitoring System in the amount of $7,704.40. This will enable automated 24/7 monitoring and data logging of chlorine residual within the City's water distribution system as required by the Washington State Department of Health. The purchase is within the Water Fund's 2017 capital machinery and equipment budget of $25,000. COMMITTEE UNANIMOUS APPROVAL. III. SCATBd IV. M The Transp EOUS n Committee Meeting adjourned at 6:25 p.m. Committee Chair Approval Minutes by GL, reviewed by BG ......... Inifia/i ............ - ......... I ITE Al, No. Ell (1AS N t %t i i i,'T i STAIT'Sll()NSoit,, BOB GIBERSON 06/19/17 U, UN 1) H Cascade View Safe Routes to School Phase 11 Bid Award to Hoffman Construction, Inc. R Difaession EJ Alofion R 1�eolulion ❑ Ordinan(r Z Bid,,, livani 1Nibic I leeniil 1 E (lber Ml g 1)(110 '11tq Dale 11 Qg Dale it Q 0ad" 'Alig Daie 06119117 M4 g Date Alts; Date SPONS(W ❑ Council E] Ala )r E] T 1 E] ❑ 1`inana, E3 1Me ❑ ET D Ile- R El Police Z 1)11/" SN)NSOIt'S The Cascade View Safe Routes to School Phase II Project was advertised for bids on April 19 and 26, 2017 and six bids were opened on May 10. Hoffman Construction, Inc. was the apparent low bidder and has experience with projects of similar scope and size. This residential street project will install a traffic circle, sidewalks, and drainage improvements on 33rd Ave S and S 140th St. Council is being asked to award the bid to Hoffman Construction in the amount of $1,412,889.25. Rr1\'ir\\,t,'i) m" ❑ cow Nit& 0 CA&I'011te [:] [^&s c'nite Z'I'rarisportation Cnite r-1 UdEties, Cnite EJ Arts ('011111-L E] Parks C.omm- F-1 Manning COMM. DA'FE: 06/13/17 C0MN11'1-1'EE C1 1AIR. KATE KRULLER RECOMMENDATIONS: SJIONS(W/ DNIIN. Public Works CoMMFITFIF Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE 1.,'A1)FNt)rrviu,'1 Rt:( uiCum AmoUNi, BUDGETED APPROP10wriON REQUIRED $1,412,889.25 $1,SS4,178.17 $0.00 Fund Source: 103 RESIDENTIAL STREETS & 412 SURFACE WATER (PAGE 4, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/19/17 MTG.DATE ATTACHMENTS 06/19/17 Informational Memorandum dated 06/09/1'7___ Page 4, 2017 CIP Consultant Recommendation Bid Tabulation Minutes from the Transportation & Infrastructure Committee meeting, of 06/13/17 119 120 tv of Tukwila Allan Ekberg, Mayol TO . Transportation and Infrastructure ComWmitte FROM: Bob Giberson, Public Works Director, "/ BY: David Sorensen, Project Manager CC: Mayor Ekberg DATE: June 9, 2017 SUBJECT: Cascade View Safe Routes to School Phase 11 Project No. 91510302 Bid Award ISSUE Award the construction bid to Hoffman Construction for the Cascade View Safe Routes to School Phase 11 Project. BACKGROUND In September 2015, the City was awarded a federally funded grant as part • the Safe Routes to School Program that is to be used for the Cascade View Elementary School Phase 11 Project. This project will provide construction of a traffic circle at 331d Ave S/S 140tl St and sidewalks • the east side • 33rJ Ave S between and S 1441h St and the south side • S 140th St between Military Rd S and 34 Ave S. This project also presented an opportunity to include additional water quality facilities desired for this neighborhood and also requires some regrading • the street cross-section to accommodate the new curb, gutter, and sidewalk. This additional work was included • using Overlay & Repair and Surface Water funds. A call for bids was advertised for the Cascade View Safe Routes to School Phase 11 Project • April 19 and 26, 2017 and six bids were opened • May 10, 2017, The lowest apparent bidder was Hoffman Construction with a bid • $1,412,889.25. The engineer's estimate was $1,237,646.00. There were no bidding errors found in the bid tabulation. R MWOUN 011101 It 0110 110-1. All 1111111111 11111111i:11111 ;'11 !ill I • are rising due to higher than normal material pricing and short supplies • quaed laborers and subcontractors. Current bidding climate is extremely competitive in the contractor's favor (see attached letter from KPG, the design consultant, outlining regional bid experiences and factors). Further, recent bid results in the City, of Kent, the LID #363, the S 224t" Improvement Project, and the S 2121h/72nd Intersection Improvement Project, all came in 15% to 20% over the engineer's estimate, w ipw sngpvapecVa- rw & m pqecw4e roules to rchwl - cascadfl Ymw, phase it Q915103024'desigirad and awatdbld tesuftslaward dom, to WAo manv bd award 91-bg rn 060917docx 121 Page 2 Bid Soh. "A" $1,377,247.00 Contingency (10%) 137,724.70 Bid Sch. "B" Franch.Utility. 35,642.25 Contingency (10%) 3,564.22 Federal Grant Funds Orcas Frontal Improvements 2017 Overlay & Repair 2017 Small Drainage Ending Fund Balance Total $1 554,178,17 WRYAWL] Engineers Estimate $1,194,065.00 I The federal grant matching funds always intended to utilize the 2017 Overlay & Repair funds, and with the rejection of the 2017 Overlay & Repair bids and later construction starts for 42nd Ave S Phase III and 53,d Ave S, ample excess funds are available in the Residential Street ending fund balance. re M " am, I 10 NUNN mue s sa r ff T—fe-a'@ grant funding, Also, any delay from re-bidding the project could cause the grant funding to be in jeopardy. Due to the July 3,, 2017 Council meeting cancellation, staff recommends awarding the f� Cascade View Safe Routes to School Phase I I bid at the June 19, 2017 Regular Council Meeting to avoid a long delay and losing favorable construction weather. Attachments: Vnchty Map Page 4, 2017 CIP Consultant Recommendation Bid Tabu Won W'PW EnjtPROJECTSIA, RW& RS Pro�ecWSM9 RDASW SChW'Ca$CadP V'iOW Pha$O 11 015103W)\DesqnM and Awayd,ed Hesuh'AwardDws to TICWuMemo Bid Awamdgkbg W 060917,doex 122 123 124 CITT OF Ti1_,F_U'"_rAPTW PROJJELMMMART 2017 to 2022 PROJECT: Cascade View Safe Routes to School Phase 11 Project No, 91510302 91210301 Phase I Construct an off -street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school! zone, S 14001 St is one of the high priority missing sidewalk areas prioritized as part of the Walk and Roll Plan. Enhance safety for students walking to Cascade View Elementary School and encourage transportation choices JUSTIFICATION., for Cascade View neighborhood residents STATUS: Phase I completed an off-street, paved shared use path between S 137th St and S 140th St in 2015 (91210301) 125 Phase 11 includes a traffic circle at 33rd Ave SIS 140th St, Also includes sidewalks on the east side of 33rd Ave S between S 140th St & S 144th St and the south side of S 140th St between Military Rd S and 34th Ave S. MAINT. IMPACT: New trail, traffic circle, sidewalks, and drainage will need to be maintained, Phase 11 WSDOT Safe Routes to School Federal grant for $839K. Mitigation of $37k from Circas Homes, COMMENT: Phase I included a WSDOT Safe Routes to School State grant for $428K, FINANCIAL Through Estimated (in $000's) 2015 , 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Phase I Phase 11 Phase It Design 84 125 20 229 Land (RIM 65 65 Const. Mgmt, 89 140 229 Construction 310 654 964 TOTAL EXPENSES 548 125 814 01 01 01 01 01 01 1,487 FUND SOURCES Awarded Grant 404 '125 714 1,243 School Distnct Grant 22 22 Proposed Grant 0 Mitigation 37 37 City Oper Revenue 122 (3 7) 100 0 0 0 0 0 0 185 TOTAL, SOURCES 548 125 814 0 0 0 0 0 01 1,487 2017 - 2022 CopiNl Improvement Prograrr 4 125 126 May n,2O17 Mr, David Sorensen Project Manager City ofTukwila 6300 South�cenber8|vd Tukwila, WA 98108 Re: Cascade View Safe Routes Lo School, Phase N Bid Results We have verified Hoffman Construction as the tow bidder for the Cascade View Safe Routes to School Phase |; Project at$1,4V2,809.o5'appnovJmate|y14% over the engineer's estimate of$1^237,646.on. In review of unit bid prices, the major areas of difference are summarized below: 1. Lump sum items for removal of 'Structure and obstruction' and 'Clearing and Grubbing' totaled g64'uu0 over engineers estrnate. These items are often higher than engineers estimate asthey Occur early in the project and provide front end cash flow for remaining work items. Although higher than estimated, they are consistent with the second bidder and are not unreasonably umba|amced. These items represent 6.Q%of the total bid. a. HMu\paving items totaled $39,0o0 over engineers estimate There isa lot of roadway work under construction and we have seen pavement bid prices rising throughout the region over the past month. Asanexample the April lo,20117 edition *f the Daily Journal ofCommerce published bid results for 5 agency overlay projects |n the region asfollows: • TukvvHa - Lovvbid $21J4n0n over engineers, eskhnace/4/1g\ • Evematt- Low bid $304'000 over engineers estimate (4/18) • Eugene - Low bid $r45,0OO over engineers estimate /08\ • VVSDQT- Low bid $637/OU0 over engineers estimate /4/19\ • VVSD�OT- Low bid s2g1,000 over engineers estimate (4h9) Unit prices for Hoffman are consistent with other bids received, so I cons,ider this representative of the current bid environment. HKMAnepnasents 14%of the total bid price as the overlay mfS, 133m was added tothe grant funded project. 3. Concrete items for curb, gutter, sidewalks, driveways and ADA ramps totaled s8o,0nomer engineers estimate. 5irnUartoHMA~ concrete prices associated with roadways have also been on the rise. Due 1m the amount of work in the region, vve are seeing a lot of turnover mf Contractor staff on other projects vve are Involved with as skilled workers are being hired away for better wages inorder to keep up with demand. Concrete work represents over /9%mfthe total bid price. These items account for the entirety of the $183,000 difference from engineers estimate with other items having typical +/-variations. | observed mm indications ofbid imbalance in the Hoffman unit bid prices. Although we recognize that funding may riot beavailable at theamownt bidvedocoosidethis tobea good bid, reflective of current market conditions, and worth consideration of award for the following reasons: 6 bids were received with the top 3 bids within 2,4% of the low bidder and top five bids within 6.3%ofthe low bidder, The tight grouping mk bids indicate a good level of competition and representative of value in the current construction market. Construction activities are ramping up in all sectors throughout the region and forecasts are good for that tocontinue. Although there will always be some seasonal variation im bids, the general trajectory of pricing will continue to rise. Re-bidding a project that received little competition in the busy season sometimes benefit from additional bids in the off season. However, given that we had a good nunmberof bidders and competitive grouping of bids itmay be risky to hope for better results in the future if the current construction market continues. There ia minimal cost savings that could be achieved by reducing the project scope and still meet grant funding requirements, The only 'optional' elements with respect to grant funding requirements are: * Overlay ofS 133'm Street - This was added due tu the poor roadway condition and need to relocate portions of the road io order tu avoid right of way impacts from the grant funded sidewalk. * Water Quality retrofit of contributing drainage basin - this portion of the project was added based mn the opportunity to retrofit the entire basin at reasonable cost from a dedicated water quality fund|ngsource. We have along history of monitoring local bid activity to provide accurate project cost estimates for Tukwila and other agencies around the region. Unfortunately, when the market changes suddenly, there is no accurate track record for the first rnonth or two of that change to form a basis to accurately re-calibrate estimates. The project plans, specifications, and estimate were developed in January when the project was submitted for bid authorization LoVYSDOT. \me had not seen any real change inbid climate until the overlay programs described above that would lead ustm revise theJanuaryestimate, but this project was already out for advertisement at that time. Please don't hesitate to contact nneif you have questions mr would like todiscuss. Very truly yoUrs, Nelson Davis, PE Principal CITY OF TUKWILA DEPARTMENT OF PUBLIC WORKS Cascade View Safe Routes to School Phase 11 BID TABULATION Tukwila Project # 91510302 KPG May 10, 2017 Engineers Estimate ���� \\\" - t: . \' �� Kar -Vet Construction DPK Inc Marshbank Construction Inc Active Construction Inc Tucci 8 Sons. Inc No Section No. Item Qty Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost SCHEDULE A- ROADWAY IMPROVEMENTS ROADWAY 1 1 -04 Unexpected Site Changes 1 FA $ 1050050 $ 1050050 $ 1050050 $ 1050050 $ 1050050 $ 1050050 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 2 1 -05 Roadway Surveying 1 LS $ 1250050 $ 1250050 $ 1750050 $ 1750050 $ 4550050 $ 4550050 $ 30,000.00 $ 30,000.00 $ 16,000.00 $ 16,000.00 $ 17,000.00 $ 17,000.00 $ 2750050 $ 2750050 3 1 -05 ADA Features Surveying 1 LS $ 550050 $ 550050 $ 650050 $ 650050 $ 650050 $ 650050 $ 15,000.00 $ 15,000.00 $ 16,000.00 $ 16,000.00 $ 8,500.00 $ 8,500.00 $ 1450050 $ 1450050 4 1 -07 Resolution of Utility Conflicts 1 FA $ 550050 $ 550050 $ 550050 $ 550050 $ 550050 $ 550050 $ 5000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 550050 $ 550050 5 1 -07 SPCC Plan 1 LS $ 80050 $ 80050 $ 75050 $ 75050 $ 150050 $ 150050 $ 1,000.00 $ 1,000.00 $ 500.00 $ 500.00 $ 100.00 $ 100.00 $ 50050 $ 50050 6 1 -09 Mobilization 1 LS $ 9550050 $ 9550050 $ 10740050 $ 10740050 $ 15050050 $ 15050050 $ 130,000.00 $ 130,000.00 $ 110,000.00 $ 110,000.00 $ 152,000.00 $ 152,000.00 $ 11250050 $ 11250050 7 1 -10 Project Temporary Traffic Control 1 LS $ 9050050 $ 9050050 $ 9050050 $ 9050050 $ 4450050 $ 4450050 $ 60,000.00 $ 60,000.00 $ 170,000.00 $ 170,000.00 $ 135,000.00 $ 135,000.00 $ 26150050 $ 26150050 8 2 -01 Clearing and Grabbing 1 LS $ 1550050 $ 1550050 $ 36,75050 $ 36,75050 $ 5050050 $ 5050050 $ 30,000.00 $ 30,000.00 $ 14,000.00 $ 14,000.00 $ 25,000.00 $ 25,000.00 $ 2450050 $ 2450050 9 2 -02 Removal of Structure and Obstruction 1 LS $ 750050 $ 750050 $ 6050050 $ 6050050 $ 5050050 $ 5050050 $ 10,000.00 $ 10,000.00 $ 3,500.00 $ 3,500.00 $ 15,500.00 $ 15,500.00 $ 1950050 $ 1950050 10 2 -03 Roadway Excavation Incl. Haul 1210 CY $ 4550 $ 54,45050 $ 3650 $ 4356050 $ 2550 $ 3025050 $ 3200 $ 3572500 $ 55.00 $ 65550.00 $ 34.00 $ 41,14500 $ 8150 $ 9851050 11 2 -03 Unsuitable Foundation Excavation Incl. Haul 50 CY $ 4550 $ 225050 $ 4050 $ 250050 $ 2550 $ 125050 $ 35.00 $ 1,750.00 $ 50.00 $ 2,500.00 $ 100.00 $ 5,000.00 $ 7550 $ 3,75050 12 2 -03 Gravel Borrow Incl. Haul 450 TN $ 25.00 $ 11250.00 $ 30.00 $ 13,500.00 $ 2050 $ 950050 $ 33.00 $ 14,850.00 $ 4200 $ 1890500 $ 30.00 $ 13,500.00 $ 3750 $ 1655050 13 2 -12 Construction Geotexlile for Separation 820 SY $ 5.00 $ 4,100.00 $ 2.50 $ 2,05050 $ 150 $ 82050 $ 4.00 $ 3,280.00 $ 3.00 $ 2,460.00 $ 3.25 $ 2,665.00 $ 1.00 $ 82050 14 4 -04 Crushed Surfacing Top Course 2370 TN $ 35.00 $ 82,95500 $ 3750 $ 8759500 $ 2200 $ 52,140.00 $ 3200 $ 7584500 $ 3500 $ 9506500 $ 4150 $ 97,17500 $ 5350 $ 12551050 15 5 -04 Pavement Repair Excavation lncl .Haul 260 CY $ 7200 $ 1872050 $ 53.00 $ 13,780.00 $ 4050 $ 1540050 $ 36.00 $ 9,360.00 $ 6150 $ 15,860.00 $ 59.50 $ 1547500 $ 1050 $ 250050 16 5 -04 HMACI. 1/2)PG64 -22 1270 TN $ 110.00 $ 139,700.00 $ 139.00 $ 17553500 $ 120.00 $ 152,400.00 $ 160.00 $ 20520500 $ 125.00 $ 158,750.00 $ 190.00 $ 241,300.00 $ 10450 $ 13258050 17 5 -04 HMA for Pavement Repair Cl. 1/2" PG 64 -22 150 TN $ 120.00 $ 18,00.00 $ 13950 $ 2055050 $ 21050 $ 3150050 $ 260.00 $ 39,000.00 $ 160.00 $ 24,000.00 $ 24500 $ 35750.00 $ 26550 $ 39,75050 18 5 -04 HMA Thickened Edge 1530 LF $ 3.0 $ 5,49050 $ 350 $ 5,49050 $ 250 $ 356050 $ 50 $ 14,640.0 $ 3.0 $ 54950 $ 3.70 $ 5771.0 $ 250 $ 356050 19 5 -05 Cement Conc. Pavement for Traversable Island 15 CY $ 300.0 $ 4,50.00 $ 15050 $ 15,7050 $ 9050 $ 135050 $ 305.0 $ 4,575.0 $ 860.0 $ 12,900.0 $ 3350 $ 5,025.0 $ 87550 $ 1512550 20 6 -13 Modular Block Wall 580 SF $ 3550 $ 205050 $ 2850 $ 1653050 $ 5550 $ 31,9050 $ 26.0 $ 15,080.0 $ 50.0 $ 29,00.0 $ 250 $ 15530.0 $ 050 $ 295050 21 8 -01 Erosion Control and Water Pollution Prevention 1 LS $ 105050 $ 105050 $ 165050 $ 165050 $ 65050 $ 65050 $ 12,00.0 $ 12,00.0 $ 58,00.0 $ 58,00.0 $ 20,00.0 $ 20,00.0 $ 1,00.00 $ 1,00.00 22 8 -04 Cement Conc. Traffic Curb and Gutter 2,730 LF $ 3050 $ 81,9050 $ 35.60 $ 97,188.00 $ 3050 $ 81,9050 $ 30.0 $ 81,900.0 $ 25.0 $ 68,250.0 $ 27.0 $ 750750 $ 2750 $ 73,71050 23 8 -04 Extruded Curb, Type 4 100 LF $ 1550 $ 15050 $ 2450 $ 2,4050 $ 2550 $ 25050 $ 15.0 $ 1,00.0 $ 11.0 $ 1,100.0 $ 12.0 $ 1,200.0 $ 10.00 $ 1,00.00 24 8 -04 Roundabout Truck Apron Cement Conc. Curb & Gutter 80 LF $ 050 $ 45050 $ 050 $ 45050 $ 4550 $ 35050 $ 55.0 $ 4,400.0 $ 420 $ 53650 $ 51.0 $ 4,080.0 $ 3750 $ 256050 SIDEWALK 25 8 -06 Cement Conc. Driveway Entrance Type 1 580 SY $ 6550 $ 37,7050 $ 96.60 $ 052850 $ 1050 $ 585050 $ 90.0 $ 52,200.0 $ 60.0 $ 34,800.0 $ 81.0 $ 459850 $ 10550 $ 605050 26 8 -06 Cement Conc. Driveway 90 SY $ 6050 $ 5,4050 $ 9350 $ 857050 $ 1050 $ 95050 $ 90.0 $ 8,100.0 $ 60.0 $ 5,400.0 $ 81.0 $ 72950 $ 10550 $ 9,4050 27 8 -14 Cement Conc. Sidewalk 900 SY $ 4550 $ 405050 $ 7150 $ 645050 $ 9050 $ 815050 $ 450 $ 45200.0 $ 520 $ 45800.0 $ 46.25 $ 41,625.0 $ 7550 $ 675050 28 8 -14 Thickened Edge Sidewalk 300 LF $ 3050 $ 95050 $ 3750 $ 112050 $ 3050 $ 95050 $ 29.0 $ 8,700.0 $ 9750 $ 29,100.0 $ 3150 $ 9,300.0 $ 3050 $ 95050 29 8 -14 Cement Conc. Curb Ramp Type Single Direction A 2 EA $ 2,0050 $ 45050 $ 227050 $ 454050 $ 35050 $ 65050 $ 2,200.0 $ 4,400.0 $ 1,250.0 $ 2,00.0 $ 2,950.0 $ 5,900.0 $ 35050 $ 65050 30 8 -14 Cement Conc. Curb Ramp Type Parallel A 2 EA $ 1,800.0 $ 56050 $ 35050 $ 75050 $ 42050 $ 8,4050 $ 2,200.0 $ 4,400.0 $ 1,950.0 $ 3,900.0 $ 2,950.0 $ 5,900.0 $ 4,40.00 $ 8,80.00 31 8 -14 Cement Conc. Curb Ramp Type Parallel B 7 EA $ 1,00.0 $ 10,500.00 $ 52050 $ 227050 $ 4,2050 $ 29,4050 $ 2,200.0 $ 15,400.0 $ 1,950.0 $ 13,650.0 $ 2,950.0 $ 20,650.0 $ 420.00 $ 29,4050 32 8 -14 Stamped Concrete Finish 50 SF $ 25.0 $ 1,2020 $ 3050 $ 150050 $ 3050 $ 15050 $ 125.0 $ 6,250.0 $ 14.0 $ 7250 $ 120.0 $ 6,00.0 $ 2550 $ 12050 STORM DRAINAGE 33 2 -09 Shoring or Extra Excavation Class B 1 LS $ 20,00.0 $ 20,00.0 $ 2,00.0 $ 2,500.00 $ 50050 $ 50050 $ 1,00.0 $ 1,00.0 $ 2,800.0 $ 2,800.0 $ 2,00.0 $ 2,00.0 $ 2050 $ 2050 34 7 -04 Ductile Iron Pipe, 8" Dam. 25 LF $ 75.0 $ 1,875.0 $ 60.0 $ 1,00.0 $ 750 $ 1,950.0 $ 12550 $ 512550 $ 115.0 $ 2,875.0 $ 105.0 $ 25250 $ 1050 $ 25050 35 7 -04 Ductile Iron Pie, 12" Diam. 60 LF $ 85.0 $ 5,100.0 $ 76.0 $ 4,560.0 $ 100.0 $ 6,00.0 $ 13550 $ 8,1050 $ 13050 $ 75050 $ 1050 $ 65050 $ 95.0 $ 5,700.0 36 7 -04 Storm Sewer Pipe 8 N. Diam 10 LF $ 50.0 $ 00.0 $ 45.0 $ 450.0 $ 720 $ 7250 $ 12050 $ 12050 $ 16050 $ 15050 $ 4050 $ 4050 $ 100.0 $ 1,00.0 37 7 -04 Storm Sewer Pie 12 M. Dam 840 LF $ 65.0 $ 54,600.0 $ 36.0 $ 30,660.0 $ 920 $ 77,280.0 $ 110.00 $ 92,4050 $ 7050 $ 584050 $ 4850 $ 4052050 $ 720 $ 654850 38 7 -04 Remove /Abandon Existing Storm Sewer Pipe 230 LF $ 15.0 $ 3,450.0 $ 20.0 $ 4,600.0 $ 10.0 $ 2,300.0 $ 2550 $ 5,7050 $ 1850 $ 4,14050 $ 2250 $ 556050 $ 30.0 $ 6,900.0 39 7 -04 Storm Drainage Television Inspection 1 LS $ 1,00.0 $ 1,00.0 $ 4,800.0 $ 4,800.0 $ 2,00.0 $ 2,00.0 $ 65050 $ 65050 $ 105050 $ 105050 $ 35050 $ 35050 $ 500.0 $ 3,00.0 40 7 -05 Connection to Drainage Structure 7 EA $ 1,1050 $ 7,7050 $ 3050 $ 2,1050 $ 8050 $ 56050 $ 35050 $ 215050 $ 8050 $ 55050 $ 9050 $ 65050 $ 15050 $ 75050 41 7 -05 Adjust Catch Basin 14 EA $ 00.0 $ 7,00.0 $ 3250 $ 4,4850 $ 300.0 $ 4,200.0 $ 5050 $ 7,7050 $ 5050 $ 75050 $ 72550 $ 151050 $ 800.0 $ 11,200.0 42 7 -05 Catch Basin Type 1 18 EA $ 1,00.0 $ 275050 $ 1,150.0 $ 20,700.0 $ 1,800.0 $ 32,400.0 $ 25050 $ 365050 $ 15050 $ 285050 $ 156550 $ 2457050 $ 1,170.0 $ 21,060.0 43 7 -05 Catch Basin Type 2,48 M. Dam. 4 EA $ 3,200.0 $ 12,800.0 $ 4,00.0 $ 16,00.0 $ 4,00.0 $ 18,00.0 $ 25050 $ 105050 $ 3,4050 $ 135050 $ 35050 $ 145050 $ 5700.0 $ 14,800.0 43A 7 -05 Catch Basin Type 2, 54 M. Dam. 1 EA $ 4,00.0 $ 4,00.0 $ 4,700.0 $ 4,700.0 $ 6,00.0 $ 6,00.0 $ 35050 $ 35050 $ 55050 $ 55050 $ 35050 $ 35050 $ 4,800.0 $ 4,800.0 44 7 -05 Storm Drain Marker 29 EA $ 40.0 $ 1,160.0 $ 40.0 $ 1,160.0 $ 45.0 $ 1,305.0 $ 11.00 $ 31950 $ 2850 $ 81250 $ 1050 $ 25050 $ 50.0 $ 1,450.0 45 7 -06 Pothole Existing Utilities 3 EA $ 600.0 $ 1,800.0 $ 00.0 $ 1,00.0 $ 00.0 $ 1,00.0 $ 5050 $ 15050 $ 8050 $ 2,4050 $ 7050 $ 22050 $ 00.0 $ 1,00.0 46 7 -22 Stormwater Media Filter, 4x 8 (Modular Wetland Unit) 1 EA $ 30,00.0 $ 30,00.0 $ 31,00.0 $ 31,00.0 $ 40,00.0 $ 40,00.0 $ 355050 $ 355050 $ 295050 $ 295050 $ 305050 $ 305050 $ 38,00.0 $ 38,00.0 47 7 -22 Stormwater Media Filter, 8 x 12 (Modular Wetland Unit) 1 EA $ 60,00.0 $ 60,00.0 $ 6500.0 $ 6500.0 $ 7500.0 $ 7500.0 $ 655050 $ 655050 $ 685050 $ 685050 $ 685050 $ 685050 $ 80,00.0 $ 80,00.0 48 7 -22 Stormwater Media Filter, 4 x 19 (Modular Wetland Unit) 1 EA $ 50,00.0 $ 50,00.0 $ 64,900.0 $ 64,900.0 $ 70,00.0 $ 70,00.0 $ 705050 $ 705050 $ 685050 $ 685050 $ 685050 $ 685050 $ 74,00.0 $ 74,00.0 TRAFFIC CONTROL DEVICES 49 8 -21 Permanent Signing 1 LS $ 19,00.0 $ 19,00.0 $ 12,200.0 $ 12,200.0 $ 6,00.0 $ 6,00.0 $ 205050 $ 205050 $ 155050 $ 155050 $ 105050 $ 105050 $ 18,00.0 $ 18,00.0 50 8 -22 Plastic Stop Line 90 LF $ 120 $ 1,080.0 $ 9.0 $ 810.0 $ 12.0 $ 1,080.0 $ 850 $ 72050 $ 950 $ 81050 $ 925 $ 83250 $ 50 $ 7250 51 8 -22 Plastic Line, 4 Inch 830 LF $ 1.0 $ 1,245.0 $ 3.0 $ 2,490.0 $ 20 $ 1,660.0 $ 250 $ 156050 $ 150 $ 124550 $ 1.60 $ 152850 $ 1.40 $ 1,1620 52 8 -22 Plastic Line, 8 Inch 110 LF $ 20 $ 2750 $ 50 $ 9350 $ 50 $ 880.0 $ 350 $ 33050 $ 3.50 $ 38550 $ 3.50 $ 38550 $ 3.0 $ 3350 53 8 -22 Plastic Crosswalk Line 490 SF $ 9.0 $ 4,410.0 $ 9.0 $ 4,410.0 $ 8.0 $ 3,9220 $ 550 $ 2,4050 $ 4.50 $ 220550 $ 4.50 $ 220550 $ 4.0 $ 1,960.0 54 8 -22 Plastic Yield Line Symbol 9 EA $ 80.0 $ 7250 $ 50.0 $ 450.0 $ 125.0 $ 1,125.0 $ 2050 $ 18050 $ 2250 $ 19850 $ 2325 $ 2025 $ 20.0 $ 180.0 55 8 -22 Plastic Traffic Arrow 7 EA $ 300.0 $ 2,100.0 $ 150.0 $ 1,050.0 $ 200.0 $ 1,400.0 $ 6550 $ 45550 $ 7350 $ 51150 $ 7550 $ 52550 $ 65.0 $ 455.0 56 8 -22 Remove Pavement Markings 1 LS $ 1,00.0 $ 1,00.0 $ 1,800.0 $ 1,800.0 $ 1,00.0 $ 1,00.0 $ 25050 $ 25050 $ 15050 $ 15050 $ 15050 $ 15050 $ 1,200.0 $ 1,200.0 57 8 -23 Temporary Paint Line 500 LF $ 0.0 $ 250.0 $ 0.0 $ 250.0 $ 2.0 $ 1,00.0 $ 125 $ 62550 $ 0.30 $ 1050 $ 0.30 $ 1050 $ 3.0 $ 1,00.0 ROADSIDE DEVELOPMENT 58 8 -02 Topsoil/Fine ComPost 100 CY $ 45.0 $ 4,00.0 $ 450 $ 4,800.0 $ 30.0 $ 3,00.0 $ 4050 $ 45050 $ 4550 $ 45050 $ 5550 $ 55050 $ 50.0 $ 5,00.0 59 8 -02 Seeded Lawn Installation 880 SY $ 3.0 $ 2,640.0 $ 1.20 $ 1,056.0 $ 2.0 $ 1,760.0 $ 1.00 $ 88050 $ 1.10 $ 96850 $ 1.35 $ 1,18850 $ 3.0 $ 2,640.0 60 8 -02 Bark Mulch 50 CY $ 40.0 $ 2,00.0 $ 55.0 $ 2,750.0 $ 35.0 $ 1,750.0 $ 4550 $ 22050 $ 050 $ 25050 $ 5550 $ 2 T505 $ 50.0 $ 2,00.0 61 8 -02 PS Prunus laurocerasus'Schipkaensa'/ Schipka Laurel; B &B, 4' -5 Ht. 12 EA $ 100.0 $ 1,200.0 $ 350.0 $ 4,200.0 $ 300.0 $ 3,600.0 $ 3050 $ 35050 $ 3050 $ 35050 $ 36550 $ 458050 $ 00.0 $ 6,00.0 62 8 -02 Property Restoration 1 FA $ 10,00.0 $ 10,00.0 $ 10,00.0 $ 10,00.0 $ 10,00.0 $ 10,00.0 $ 10,00.00 $ 10,00.00 $ 10,00.00 $ 10,00.00 $ 10,00.00 $ 10,00.00 $ 10,00.0 $ 10,00.0 63 8 -12 Chainlink Fence Type 3 100 LF $ 45.0 $ 4,00.0 $ 51.0 $ 5,150.0 $ 45.0 $ 4,00.0 $ 4550 $ 45050 $ 4850 $ 45050 $ 4550 $ 45050 $ 40.0 $ 4,00.0 64 8 -12 4' Black Vinyl Coated Chain Link Fence 360 LF $ 50.0 $ 18,00.0 $ 60.0 $ 21,600.0 $ 55.0 $ 19,800.0 $ 050 $ 185050 $ 5550 $ 195050 $ 6350 $ 2258050 $ 50.0 $ 18,00.0 65 8 -18 Remove and Replace Mailbox Support 11 EA $ 900.0 $ 9,900.0 $ 2750 $ 2,9750 $ 300.0 $ 3,300.0 $ 3050 $ 35050 $ 8050 $ 84050 $ 8050 $ 84050 $ 1,00.0 $ 16,00.0 66 8-26 Remove and Reset Fence 210 LE $ 450 $ 54050 $ 44.0 $ 52450 $ 350 $ 75550 $ 3750 $ 7,77050 $ 4150 $ 851050 $ 4550 $ 9,4050 $ 350 $ 53050 67 8 -26 Steel Gate Modifications 2 EA $ 1,00.0 $ 2,00.0 $ 860.0 $ 1,720.0 $ 900.0 $ 1,800.0 $ 7050 $ 15050 $ 8050 $ 15050 $ 5050 $ 15050 $ 1,00.0 $ 3,00.0 TOTAL SCHEDULEA $ 1,194,065.00 TOTAL SCHEDULEA $ 1,377,247.00 TOTAL SCHEDULEA $ 1,419,80.00 TOTAL SCHEDULEA $ 1,405,559.00 TOTAL SCHEDULEA $ 1,442,914.0 TOTAL SCHEDULEA $ 1,472,528.75 TOTAL SCHEDULEA $ 1,642,212.00 SCHEDULE B - FRANCHISE UTILITY REVISIONS (NON- FEDERAL PARTICIPATION) 1 UTILITY IMPROVEMENTS 67 7 -05 Adjust Sewer Manhole Frame &Cover 4 EA $ 7050 $ 24050 $ 44050 $ 1,76050 $ 3050 $ 12050 $ 550.0 $ 2,200.0 $ 00.0 $ 2,00.0 $ 850.0 $ 3,400.0 $ 1,00.00 $ 45050 68 7 -09 Water Main Modifications, Complete 1 LS $ 205050 $ 205050 $ 135050 $ 135050 $ 105050 $ 105050 $ 25050 $ 25050 $ 11,050 $ 11,050 $ 12,050 $ 12,050 $ 8,2050 $ 8,2050 69 7 -12 Adjust Water VaNe Box 3 EA $ 5050 $ 15050 $ 38050 $ 1,14050 $ 16050 $ 48050 $ 450.0 $ 1,350.0 $ 400.0 $ 1,200.0 $ 285.0 $ 855.0 $ 7050 $ 21050 70 7-15 Adjust Water Meter Box 3 EA $ 4050 $ 1,2050 $ 37050 $ 1,11050 $ 16050 $ 48050 $ 4550 $ 15550 $ 4050 $ 1,2050 $ 3650 $ 15950 $ 7050 $ 2,1050 71 8 -19 Adjust Seattle City Light Vault 2 EA $ 4,0050 $ 85050 $ 22050 $ 4,4050 $ 6050 $ 12050 $ 3,00.0 $ 6,00.0 $ 1,00.0 $ 2,00.0 $ 1,400.0 $ 2,800.0 $ 1,50.00 $ 35050 72 8-19 Adjust Gas Valve 3 EA $ 15050 $ 4,5050 $ 38050 $ 1,14050 $ 16050 $ 48050 $ 4550 $ 15550 $ 4050 $ 1,2050 $ 2550 $ 7550 $ 7050 $ 2,1050 73 8 -19 Station 19 +25 Utility Service Relocations 1 LS $ 1,800.0 $ 1,800.0 $ 10,00.00 $ 10,00.00 $ 3,00.00 $ 3,00.00 $ 6,00.0 $ 6,00.0 $ 22,00.0 $ 22,00.0 $ 6,00.0 $ 6,00.0 $ 65050 $ 65050 Schedule B Subtotal $ 358050 Schedule B Subtotal $ 32,5050 Schedule B Subtotal $ 1654050 Schedule B Subtotal $ 352550 Schedule B Subtotal $ 456050 Schedule B Subtotal $ 27,4050 Schedule B Subtotal $ 275050 Sales T.(9.5%) $ 5781.00 Sales T.(9.5%) $ 5092250 Sales Tax (9.5 %) $ 1,599.800 Sales T.(9.5%) $ 3533.70 Sales T.(9.5%) $ 355750 Sales T.(9.5%) $ 25050 Sales Tax (55 %) $ 2,612.00 TOTAL SCHEDULER $ 43,581.00 TOTAL SCHEDULER $ 35,64225 TOTAL SCHEDULER $ 18,439.80 TOTAL SCHEDULER $ 41,863.75 TOTAL SCHEDULER $ 44,457.0 TOTAL SCHEDULER $ 30,03.0 TOTAL SCHEDULER $ 0,112.50 TOTAL ESTIMATE $ 1,237,64640 TOTAL BID $ 1,412,88925 TOTAL BID $ 1,438,23940 TOTAL BID $ 1,447,44475 TOTAL BID $ 1,487,37140 TOTAL BID $ 1,502,531.75 TOTAL BID $ 1,672,32450 1 of1 130 City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes June 13,2017- 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Bob Giberson, Robin Tischmak, P Larson, David Sorensen, Steve Carstens, Moira Bi Guests: Julien Loh, Tom MacLean, & Heather Mulligan, Pt CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS in, Gail Labanara, Ryan nergy Representatives from Puget Sound Energy briefed the Committee on the Green Direct program, which is a voluntary long term renewable energy option for large commercial and municipal entities. PSE is moving to renewable energy and Green Direct would be a 20 -year power purchase agreement contract with PSE for a privately developed wind farm in Lewis County. Numerous corporations and adjoining municipalities have already joined Green Direct. The Committee requested thatstaff analyze the cost impacts to the City's 71 PSE accounts and to reach out to other cities: Committee would like PSE to give the presentation to the full Council. UNANIMOUS RECOMMENDATION FOR PSE PRESENTATION TO FORWARD TO JUNE 26, 2017 COMMITTEE OF THE WHOLE. II. BUSINESSAGENDA A. Bid Award: Cascade View sate Houtes to School Phase II Staff is seeking Council approval to award a construction bid to Hoffman Construction in the amount of $1,412,889.25 for the Cascade View Safe Routes to School Phase II Project. Hoffman writhe low bidder of six, and exceeds the engineer's estimate of $1,237,646. This is happening consistently in the region due to an extremely competitive bidding climate. Extra funds for this project are available from the Residential Street ending fund balance. Committee recommended a sign be placed at the project site listing the funding partners. Committee are also interested in a ribbon cutting for this residential street improvement project. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. B. Bid Award: Major Maintenance on 3 Bridges Staff is seeking Council approval to award a construction bid to Razz Construction, Inc. for $2,688,958.00 for the Major Maintenance on 3 Bridges project. Razz was the low bidder, has experience with similar projects, and WSDOT has provided concurrence for this federal funded bridge project. As this is the second call for bids, Committee asked what had changed in the scope of work and was informed that the Frank Zepp Bridge (S 180th St) will be closed for nine --Iniliflb ------ ---------- --------- .... — I ITLIA1 No. Aleefiq Date 1) / I rePane .�, 1 9" M reme (,oundl "vien) 06119117 BQ28 Fund Source: 412 SURFACE WATER (PAGES 96 &97, 2017 CIP) comalents: MTG. DATE RECORD OF COUNCIL ACTION 06/19/17 TG. DATE ATTACHMENTS 06/19/17 ITEM INFORMATION 4.J. C,,% S N r,\ t i i i : °, id: I STAFF SPONSOR: BOB GIBERSON Til N,\ 1, AG FN DA DATE: 06/19/17 lit FIN I rr"\111 2017 Annual Small Drainage Program Bid Award to McCann Construction 11 CATEGORY [:]I xsafs.rion F-1 Alolion E] Rorobaion Ordinance Z Bid,,fivard F-1 Public I leariq 1:1 01ber Alg Date M/ Dale A49 Dem, Alt� Dwe Alig Date 06119117 A 14g Date Al ?, Dale S1,()NS0R ❑ ("ouncil [:] A44, or [:] I IR E] 0(,'/) E] I inantv ❑ I "h-4, [ ] ]T E] P&R ❑ Pob,.e Z 111 ` SPONSOR'S The 2017 Annual Small Drainage Program was advertised for construction on May 18 and 25, 2017. Two bids were received on June 6, 2017 with the low bid of $451,823.75 from McCann Construction. McCann Construction sucessfully completed the Duwamish Gardens Project. The 2017 Small Drainage Program will include three sites for drainage improvements. Council is being asked to award the contract to McCann Construction in the amount of $451,823.75. m, COW Nltg. El C,A&P Cnite ❑ 1"&S clilte H'I'ransporta6on (,nite L'tilitles ("Inte 0 Arts ("Ornril, E] Parks Conitn, ❑ Planning Comm. 06/13/17 commirn,"i' CHAIR- KATE KRULLER ................ . . ...... RECOMMENDATIONS: S),()N,S01t/AD,N11N. Public Works C(),\',%' HIT"' Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Exi,i°'.NDITI iRi: AmOUNT BUDGE'rED Appi OPRIATION REQUIRE-1) $451,823.75 $497,006-13 $0.00 Fund Source: 412 SURFACE WATER (PAGES 96 &97, 2017 CIP) comalents: MTG. DATE RECORD OF COUNCIL ACTION 06/19/17 TG. DATE ATTACHMENTS 06/19/17 Informational Memorandum dated O�6/09/17 Pages 96 & 97, 2017 CIP — Project Location Map Bid Tabulation Minutes from the Transportation & Infrastructure Committee meeting of 06/13/17 131 132 City of Tukwila Allan Ekberg, Mayor TO: Transportation and Infrastructure Committee FROM: Bob Giberson, Public Works Director BY� Ryan Larson, Senior Program Manager 40 CC: Mayor Ekberg DATE: June 9, 2017 SUBJECT: 2017 Annual Small Drainage Program Project No. 91741201 Bid Award ISSUE Award a contract to McCann Construction Enterprises, Inc. for construction of the 2017 Annual Small Drainage Program. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for City staff to complete, but are smaller than a typical capital improvement project. The projects originate from citizen complaints and maintenance staff recommendations and are compiled on the Small Drainage Project List. Each year the projects are prioritized based on need, expense, permitting requirements, and length of time on the list. The highest priority projects are then designed and constructed. rpmmri; 1� incluN es a water quality treatment device. 1 48th Ave S between S 16011d and S 16211, St 3) 581' Ave S, 14423 to 14455 2) Stranider Blvd Sidewalk (in front • Target) 5,04, St QW91m Cwok DISCUSSION The 2017 Annual Small Drainage Program was advertised for bids on May 18 and May 25, 2017. Two bids were received and opened on June 6, 2017. The bids were checked, tabulated, and no errors were found. McCann 6onstruction is the apparent low it n the Duwamish Gardens construction projeict, Since the overall bid is above available funding, it is recommended that the additive tv alternate project be eliminated and construction of the first three projects that make, up Bid Schedule A be awarded in the amouni N'. $451,823.75. [Orr# rammmi. Iii.MM Bid Amount (Schedule A only) $ 451,823.75 Contingency (10%) 45,182,38 Water Quality Retrofit (pg, 97) Excess SDP Design Funds Excess Gilliam Creek Culvert Funds Total RECOMMENDATION #-M--QMA Construction Enterprises in the amount of $451,823.75 and consider this item on the Consent Agenda at the June 19, 2017 Regular Meeting. Attachments: CIP Pages 96 & 97 Project Location Map and Tabutation W DPW Enj PROJECTSIA- OR Projec%Wnual Small Dminage Pmlyams2017 SOP (917412014 %Dosig0d*Memo 8rd: Award 20174bc 133 134 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Annual Small Drainage Program Project No, 9XX41201 DESCRIPTION: Select„ design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Srnall Drainage Project List, MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated in $000 "s 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 74 80 80 80 80 80 80 80 80 714 Strearngages/Monitor 10 10 35 35 36 36 36 36 40 274 Const. Mgmt, 62 80 80 80 80 80 80 80 80 702 Construction 255 515 515 515 514 514 514 513 513 4,368 TOTAL EXPENSES 401 1 6851 7101 710 1 710 7101 710 1 709 713 ' 6,058 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 401 685 710 710 710 710 710 700 713 6,058 TOTAL SOURCES 401 685 710 710 710 710 710 708 713 6,058 2017. 2022 Capital Improvement Program ��� 135 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Storm Water Quality Retrofit Program Project No, 91241202 DESCRIPTION: Design and install water quality improvements at selected drainage locations throughout the City, JUSTIFICATION, Most surface water is discharged directly to receiving water bodies untreated. STATUS: Additional water quality is being added to Interurban Ave S in 2015 and 53rd Ave S in 2017. MAINT. IMPACT: Expected to increase maintenance, COMMENT: Combine with other CIP projects for design and construction, where feasible, FINANCIAL Through Estimated in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 9 15 15 15 15 '15 15 15 15 129 Land (R]" 0 Const, Mgmt. 15 15 15 15 15 15 15 15 120 Construction 80 80 80 80 80 80 80 80 640 TOTAL EXPENSES 91 110 110 1101 110 1 110 1 110 110 1 110 889 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 9 110 110 110 110 110 110 110 110 889 TOTAL SOURCES 9 110 110 110 110 110 110 110 110 889 2017 - 2022 Capital Irripmvement Program 97 136 Date June 7, 2017 AM 1 CITY OF TUO4WI A - DEPARTMENT OF PUBLIC }1tOORK: 2017 Small Drainage Program BID TABS Un€E t. Unit Cos Total Cost Unit Cost Total Cast Y (53 EPULE. A .. . E 42 Mallnnlirll Pr• ec €Tesnoara - Traffic 9cm/of 11111110111111111131 532,066.09 WI C55ann and Gnrbt illE111111111132111113110121 0 1$ Em Ens Urrstl la Foundalicn Exeavatioo tn4 . tfaut IIIIIIIIIIMMHIIIIEEEDI 5 (L Grave[ Uorrorr fine €. Haut 5 IffillECII KIII ELII 530 ' LF maw 5 EE 8-ol ae , fa k{ater P Irw on Erg n e- rat 11110111MUM _ 3x 6.406.6 5 16 H Cement. Corm T,a(fie l(: a 1n G;ter S 1 SUI t allial=113allinaD E 35 n tFAI A E LIE66LOP ENTtSCREDU 4 9 -02 700333330 Tp0o S 70 CY 556 59.500.00 45,000 1.497 3.059 0 33,300 5 2,915 0225.09 010.00 0110.00 40.500 5,390 4,6-90 2.2r -W 16.000 I ®I1H.:.rusee# 5 2,160 MARE. Pro: 4,2Lq ( 01000.00 0 12 600 2.700 _ 5`5 -09 5 2.750 Storm Sewer Pr t3us5to iron Sto 4 in tanam 391. f 12 In ',parr;. MEM 510e.0O e 15. EfillEt IffillIMII Re rOV o?++t%ar a Exist S 3t 130 0-17 $ 33,550 ` 3900.05 S 4,906 MIMI 51 16,00 $ 7,5C0 : $1 ?6€?.99 s 51,954.E , 7,090 IIIMIMEM M® KIM ssaa o-6; 556.6Q 3 3x6(.65 a 9{ Ej 7-00 Concre t e I EZE 51,590.50 $ 1a,4tY,,} 5+ 3356.96 at 6 51 `..0604 i S '2,+394 Kum= CatLft ant,n TA. -. 1 ! INIIIIMIEll 32044.00 3 22,0[ 1 3c.6S0.J4 - - 50 = 51 755:69 ? 5 19269 ® 1112311 51.940 ih s 0,549 E� Catch aasln T: r -�I. _ MIEZEDEMEMI MINIM i—® 34.904 64 55 96.66 5 5 6=e.66 _ 6,9 Ij 7-96 Polhaf0 Ecfsit . a6696 11 EZIM 564456 MIMI s s 256 ' ss 6.33 s 0666 Ij 7.10 4 X 15' 6199ular Wetland Un,t 1 MEM= `565 00040 5 - 65,0037 ael 9.30 Reaol laon of U5PfY Conn.!. 1 r t + Cannection 10 6rain 51auesse ecton to ►rain FF(G COOL QEY€CES iSCt1EDULE 56500000 T5 65.600 CITY Of TUKWILA - DEPARTMENT OF PUBLIC WORKS 2017 Small Drainage Program BID TABS Engineer's Estirnale McCann R.W. Scutt Construction Pr.-ect Tern: -rya Como- 510.000. 1 1 5 .000. lEAMEEI alinnEll 54 CO 1m laMIXI -1 MEM C€ shed Surtacx. -. Top Course HMA C[. to -PG 54 -22 10 TN 7arraxasa F4e1e =PrbIU0Ol1 E1c an Cen1101 Cement Canc . Troll c Cu -ga a Gates 50 8 -14 ,Cement Cons. Sidewalk OA DE OEVELOPIMENT (SCHEDULE U) 5.02. Puree..... Reslp x5011 20 sr 575.50 10.090 0150.00 5150.00 5200.00 2,000 4.000 4.000 2,700 5350.005 5 2.100 Catch Ras Tempura 11 LS 0000 4 2 N 78,950 527.03© 508 988.75 Transportation & Infrastructure Committee Minutes ................................................................ ............................... June 13, 2017 calendar days for the repair work. Staff is working with communications for outreach on the bridge closure. APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. C. Bid Award: 2017 Small Drainage Program Staff is seeking Council approval to award Schedule A of the construction contract to McCann Construction Enterprises, Inc. in the amount of $451,823.75 for the 2017 Annual Small Drainage Program. Since the overall bid was higher than the available funding, the alternative site 4, South 150t" Street Gilliam Creek Inlet Overflow Structure, is recommended to be delayed. Construction of the three projects as Schedule A of the bid (4811 Avenue South between South 160th and South 162nd Streets, Strander Boulevard Sidewalk, and 58t1 Avenue South, 14423- 14425) is within budget and McCann is the low bidder. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. D. Resolution: Surplus City Equipment for 2017 Staff is seeking Council approval of a resolution that would authorize the sale of 26 pieces of surplus equipment at auction. All are fully depreciated and currently valued at $12,715.00. Proceeds from the sale go to the General Fund. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. lip Staff is seeking Committee approval to purchase a Kuntze Multi- Channel Water Monitoring System in the amount of $7,704.40. This will enable automated 24/7 monitoring and data logging of chlorine residual within the City's water distribution system as required by the Washington State Department of Health. The purchase is within the Water Fund's 2017 capital machinery and equipment budget of $25,000. COMMITTEE UNANIMOUS APPROVAL. III. SCATBd IV. M The Transp EOUS n Committee Meeting adjourned at 6:25 p.m. Committee Chair Approval Minutes by GL, reviewed by BG 61 STAI`FSPONSOW PEGGY MCCARTHY �0111(.ANALAGFNDA D,vrrl� 6/12/17 . ........... .. C Z Discussion D Alotion F� 1�esolulion Z Ordinance E] Bid ,Ijinv,d F� F� 011w, Allq 1)a/e 6112117 A I(q Dale A IonF, 1)we XQ Date (1/1 P7 M/ Rwe '111, Dale Altg))ale E]Alayor 01W E]/)(,*I,) Zl`inance []l'ire EITS EIP&R El Police E]PIF' EJ(',(a,-/ The Council is being asked to approve an ordinance authorizing issuance of limited tax general obligation (LTGO) bonds not to exceed $8,800,000 for Residential Street improvements for 42nd Ave S and S31d Ave S. Ri:Xii,'Avi,i) 11), 7 Mtg. E] (.'I,)N Comm Z 1"Mance ("'on-im. Public Safet ' �, Conirn. 'frans, Mnfrastructurc 7 Arts COMM, parks Comm, E] Planning COMM, 6/6/17 SEAL RECOMMENDA'r TON S: Finance De artmen,t 0)NIN HT"' A` Unanimous Approval; Forward to Committee of the Whole .. ........... - L:N]T'NDHVH RFIQUIRIA) AMOUM, BuDGI`,TED APPROPRIA,nON RiQUIRED 61 STAI`FSPONSOW PEGGY MCCARTHY �0111(.ANALAGFNDA D,vrrl� 6/12/17 i\GJADA I a 'FIMTITLV Approve the bond ordinance for the 2017 LTGO Bond Issue for Residential Streets C Z Discussion D Alotion F� 1�esolulion Z Ordinance E] Bid ,Ijinv,d F� F� 011w, Allq 1)a/e 6112117 A I(q Dale A IonF, 1)we XQ Date (1/1 P7 M/ Rwe '111, Dale Altg))ale E]Alayor 01W E]/)(,*I,) Zl`inance []l'ire EITS EIP&R El Police E]PIF' EJ(',(a,-/ The Council is being asked to approve an ordinance authorizing issuance of limited tax general obligation (LTGO) bonds not to exceed $8,800,000 for Residential Street improvements for 42nd Ave S and S31d Ave S. Ri:Xii,'Avi,i) 11), 7 Mtg. E] (.'I,)N Comm Z 1"Mance ("'on-im. Public Safet ' �, Conirn. 'frans, Mnfrastructurc 7 Arts COMM, parks Comm, E] Planning COMM, 6/6/17 SEAL RECOMMENDA'r TON S: Finance De artmen,t 0)NIN HT"' A` Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE L:N]T'NDHVH RFIQUIRIA) AMOUM, BuDGI`,TED APPROPRIA,nON RiQUIRED Fund Source: Comments: MTG.DATE RECORD OF COUNCIL ACTION 6/12/17 Forward to Regu tar ,14eeting MTG. DATE ATTACHMENTS 6/12/17 Informational Memorandum dated 5/31/17 Ordinance in Draft form Capital Improvement Plan (CIP) pages XXVI, 2 and 3 PFM Overview PowerPoint Minutes from the Finance Committee meeting of 06/06/17 6/19/17 Ordinance in final 141 142 City of Tukwii I a Washington X 7r . a I ZZ 1 1 .. y . . . • i. L •• Council WHEREAS, the City N of the City of Tukwila, Washington deemed it is in the best interest of the City to make certain street improvements M N WHEREAS, after due consideration the Council has determined that it is in the best interest of the City to authorize the issuance and sale of limited tax general obligation bonds tN pay or a portion of N of the Project a N to pay costs N issuance for Bonds; ani WHEREAS, N N delegate N N the Finance Director, or his or her designee (the "De N ^d Representative"), N N time, to approve method of sale and the interest rates, maturity dates, redemption N principal maturities for the bonds parameters set by this i • N WHEREAS, N N be sold by negotiated or ; N public forth THEREFORE, a HEREBY AS FOLLOWS: W: Word Prooess ng\Ordinan s\LTGO Bands- Strut improvements -31 -17 PM:bjs "age 1 of 1 143 • W; Word Processing\Ordinances\LTGO Bands- Street improvements 5-31-17 Mbjs Page 2 of 16 144 Code means the Internal Revenue Code of 1986 as in effect on the date of issuance of the Bonds • (except as otherwise referenced herein) as it may be amended to apply to obligations issued on the date of issuance of the Bonds,, together with applicable proposed, temporary and final regulations promulgated, and applicable official public guidance published, under the Code, 111117`11M'N I'litnic IF I III 1 1, M4 Continuing Disclosure Certcate means the written undertaking for the benefit Rf the owners and Beneficial Owners of the Bonds as required by Section (b)(5) of the Rule. Council or City Council means the Tukwila City Council, as the general legislative body of the City as the same is duly and regularly constituted from time to time. Debt Service Fund means the fund or account created pursuant to thiis ordinance for the purpose of paying debt service on the Bonds. IIIIIIIIIIII III 1111vi 1111p 1111111111 IIIIIIIIIIII�1'1111 !III iI IfIl III $I I IIIIIIII IIIII W: Word ProcessingOrdinances1LTGO Bonds-Street improvements 5-31-17 PM:bjs Page 3 of 16 145 Mayor • City Mayor means the elected Mayor • the City • the successor to the duties • that office. MSRB means the Municipal Securities Ru;lemaking Board • any successors to its functions. Official Statement means the disclosure documents prepared and delivered in connection with the issuance • the Bonds. RIMM i JOIN I I III, • I I I 1111111111111 liiiiiiii Jill Ir lliqlllli�l Ji 111 111111 1 1 Record Date means the close • business for the Bond Registrar that is 15 days preceding any interest and/or principal payment or redemption date, Registered Owner means the person named as the registered owner • a Bond in the Bond Register. For so long as the Bonds are held in ••• k-entry only form, DTC or its nominee shall be deemed to be the sole Registered Owner. Rule means the Commission's Rule 15c2-12 under the Securities Exchange Act of 1934, as the same may be amended from time to time. Sale Document means the Bond Purchase Contract • Certificate of Award, if any, executed by the Designated Representative in connection with the sale • the Bonds pursuant to Section 12 • this ordinance, which shall provide for the name, principal and interest payment dates and amounts, redemption/prepayment rights, and other terms to &L State means the State of Washington. Underwriter means any underwriter, in the case of a negotiated sale, or initial • ;urchaser, in the case of a competitive sale, the Bond's selected pursuant to Section 12. Section 2. Authorization of the Project. The Bonds are being issued to finance and/or reimburse the City for costs • making certain street improvements in the City (the "Project"') and paying costs of issuance for the Bonds. The cost of all necessary and other costs incurred in connection with the Project shall be paid from other City funds legally available for such purposes. W: Word Processing\Ordinances\LTGO Bonds-Street improvements - 31i -t'7 PM:bjs Page 4 of 16 146 (b) The Bonds shall be general obligations of the City and shall be designated "City • Tukwila, Washington, Limited Tax General Obligation Bonds, 2017" with additional series designation • other such designation as determined to be necessary by the Designated Representative. The Bonds shall be dated as of the date of Closing; shall be fully registered as to both principal and interest; shall be in the denomination of $5,000 each, or any integral multiple thereof, within a maturity, shall be numbered separately in such manner and with any additional designation as the Bond Registrar deems necessary for purposes of identification; shall bear interest from their date payable • the dates and commencing as provided in the Sale Document; and shall mature • the dates and in the principal amounts set forth in the Sale Document, as approved and executed by the Designated Representative pursuant to Section 12 • this ordinance. (a) Bond RegistrarlBond Register. The City hereby speces and adopts the system • registration approved • the Washington State Finance Committee from time tA time through the appointment of state fiscal agencies. The City shall cause a bond register to be maintained by the Bond Registrar. So long as any Bonds remain outstanding, the Bond Registrar shall make all necessary provisions to permit the exchange • registration or transfer • Bonds at its designated office. The Bond Registrar may be removed at any time at the option • the Finance Director upon prior notice to the Bond Registrar and a successor Bond Registrar appointed by the Finance Director. No resignation or removal of the Bond Registrar shall be effective until a successor shall have been appointed and until the successor Bond Registrar shall have accepted the duties • the Bond Registrar hereunder. The Bond Registrar is authorized, • behalf of the City, to authenticate and deliver Bonds transferred • exchanged in accordance with the provisions of such Bonds and this ordinance and to carry out all • the Bond Registrar's powers and duties under this ordinance. The Bond Registrar shall be responsible for its representations contained in the Certificate • Authentication • the Bonds. (b) Registered Ownership. The City and the Bond Registrar, each in its discretion, may deem and treat the Registered Owner of each Bond as the absolute owner thereof for all purposes (except as provided in the Continuing Disclosure Certificate), and neither the City nor the Bond Registrar shall be affected by any notice io the contrary. Payment of any such Bond shall be made only as described in Section 4(g), but such Bond may be transferred as herein provided. All such payments made as described in Section 4(g) shall be valid and' shall satisfy and discharge the liability of the City upon such Bond to the extent of the amount or amounts so paid. (c) DTC AcceptancelLetters of Representations. The Bonds initially shall be helA! y DTC acting as depository, The City has executed and' delivered to DTC a Blanket Issuer Letter • Representations. Neiither the City nor the Bond Registrar shall have any responsibility or obligation to DTC participants or the persons for whom they act as nominees (or any successor depository) with respect to the Bonds in respect • the accuracy of any records maintained by DTC (or any successor depository) or any W� Word ProcessingkOrdinances\LTGO Bonds-Street improvements 5-31-17 PM:bjs Page 5 of 16 147 DTC participant, the payment by DTC (or any successor depository) or any DTC participant of any amount in respect of the principal of or interest on Bonds, any notice which is permitted or required to be given to Registered Owners under this ordinance (except such notices as shall be required to be given by the City to the Bond Registrar or to DTC (or any successor depository)), or any consent given or other action taken by DTC (or any successor depository) as the: Registered Owner. For so long as any Bonds are held by a depository, DTC or its successor depository or its nominee shall be deemed to be the Registered Owner for all purposes hereunder, and all references herein to the Registered Owners shall mean DTC (or any successor depository) or its nominee and shall not mean the owners of any beneficial interest in such Bonds. • :::: 11 11 - 0 0 0 A I i W do a• -t 04M M0 WW W • W: Word Processing\Ordinances%TGO Bonds-Street improvements 5-31-17 PM bjs Page 6 of 11 6 148 T-TI-0. I "'k (a) Mandatory Redemption of Term Bonds and Optional Redemption. The Bonds shall be subject to mandatory redemption to the extent, if any, set forth in the Sale Document and as approved by the Designated Representative pursuant to Section 12. The Bonds shall be subject to optional redemption on the dates, at the prices and under the terms set forth in the Sale Document approved by the Designated Representative pursuant to Section 12. (b) Purchase of Bonds. The City reserves the right to purchase any • all of the Bonds offered to it at any time at a price deemed reasonable by the Finance Director plus accrued interest to the date • purchase. off (1) Official Notice. For so long as the Bonds are held by a depository, notice • redemption shall be given in accordance with the operational arrangements of DTC as then in effect, and neither the City nor the Bond Registrar shall provide any notice • redemption to any beneficial owners, The notice • redemption may be conditional. Unless waived by any owner • Bonds to be redeemed, official notice of any such redemption (which redemption may be conditioned by the Bond Registrar • the receipt • sufficient funds for redemption • otherwise) shall be given • the Bond Registrar • behalf • the City by mailing a copy • an official redemption notice by first class mail at least 20 days and not more than 60 days prior to the date fixed for redemption to the Registered Owner of the Bond or Bonds to be redeemed at the address shown on the Bond Register or at such other address as is furnished in writing • such Registered Owner to the Bond Registrar. W- Word Processing�OrdIinanceslLTGO Bonds-Street improvements 5-31-17 PM-bis Page 8, of 16 150 11 1: 1 1, IMM11"Iffin'' it • (A) the redemption date; (B) the redemption price; (C) if fewer than all outstanding Bonds are to be redeemed, the identification by series and maturity (and, in the case of partial redemption, the respective principal amounts) of the Bonds to be redeemed, E= (E) that unless conditional notice of redemption has been given and such conditions have either been satisfied or waived, on the redemption date the redemption price shall become due and payable upon each such Bond or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date; and z w w lop IN IWP 9 W W, W w a W W "M fflffill'1112111� - W: Word Processing\Ordinances\LTGO Bonds-Street improvements 5-3,1-17 PM:bjs Page 9 of 16 151 each Bond being redeemed; and (E) any other descriptive information needed to iN" ntify accurately the Bonds being redeemed. Each further notice • redemption may be sent at least 20 days before the redemption date to each party entitled to receive notice pursuant to Section 14 and the Continuing Disclosure Certificate and with such additional information as the City shall deem! appropriate, but such mailings shall not i- i M • precedent to the redemption of such Bonds. (4) Amendment • Notice Proons. The foregoing notice provisions • this Section 5, including but not limited to the information to be included in redemption notices and the persons designated to receive notices, may be amended by additions, deletions and changes in order to maintain compliance with duly promulgated regulations and recommendations regarding notices of redemption of municipal securities. M i W 9 Ni W W . . . . . . . . . . . . . . . . . ................ W: Word ProcessinqlOrdinances\LTGO Bonds-Street improvements 5-31-17 PM:bjs Page 10 of 16 152 therein in such obligations as may now or hereafter be permitted to cities o,f the State • law and which will mature prior to the date on which such money shall • needed, but only to the extent that the same are acqluired, valued and disposed of at Fair Market Value. Upon completion of the Project, Bond proceeds (including interest earnings thereon) may, be used for other capital projects of the City or shall be transferred to the Debt Service Fund. rrr 0 ♦ 0 0 0 0 0 in Tesirl JenCEWM7 applicable to the Bonds. (e) No Arbitrage. The City will not tak�e, or permit or suffer to be taken, any action with respect to the proceeds of the Bonds which, if such action had been reasonably expected to have been taken, or had been deliberately and intentionally taken, on the date of issuance of the Bonds would have caused the Bonds to be "arbitrage bonds" within the meaning of Section 148 of the Code. (f) Registration Covenant The City will maintain a system for recording the ownership of each Bond that complies with the provisions of Section 149 of the Code unt�il all Bonds have been surrendered and canceled. W: Word Processing\Ordinances\LTGO Bonds-Street improvements 5-31 -17 bjs Page 11 of 16 153 (g) Record Retention. The City will retain its records of all accounting and monitoring it carries out with respect to the, Bonds for at least three years after the Bonds mature or are redeemed (whichever is earlier); ho�wever, if the Bonds are redeemed! and refunded, the City will retain its records of accounting and monitoring at least three years after the earlier of the maturity or redemption of the obligations that -efunded the Bonds. 9 W W 9 0- 1 z ww W: Word ProcessingkOrdinancesITGO Bonds-Street improvements 5- 31,_17 PM,.bjs Page 12 of 16 154 Section 11. Defeasance. In the event that the City, in order to effect the payment, retirement • redemption of any Bond, sets aside in the Debt Service Fund or in another special account, cash or noncallable Government Obligations, or any combination • cash and/or nw le Government Obligations, in amounts and maturities which, tNN- ther with the known earned income: therefrom, are sufficient to redeem or pay anN N N in accordance with its terms, and to pay when due the interest and redemption premium, if any, thereon, and such cash and/or noncall .Ni e Government Obligations are irrevocably set aside and pledged for such purpose, then no further N ayments need be made into the Debt Service Fund for the payment of the principal of and interest • such Bond, The owner of a Bond so provided for shall cease to be entitled to any lien, benefit or security of this ordinance except the right to receive payment of principal, premium, if any, and interest from the Debt Service Fund or such special account, and such Bond shall be deemed to be not outstanding under this ordinance. The City shall give written notice • defeasance of the Bonds in accordance with the Continuing Disclosure Certificate. • 155 w. w "IMIN 11! RRIM1,31111 NIII 11 - -1, �� I M_ --- - - - w- I (3) the aggregate purchase price for the Bonds shall not be less than 98% of the aggregate stated principal amount of the Bonds, excluding any original issue discount- and V N COME III WENT URI � I 1 11 � I #I . . -w Subject to the terms and conditions set forth in this section, the Designated Representative is hereby authorized to execute the appropriate Sale Document on behalf of the City. Following, the execution of the Sale Document, the Designated Representative shall provide a report to the Council describing the final terms of the Bonds approved pursuant • the authority delegated in this section. The authority granted to the Designated Representatives by this Section 12 shall expire 180 days after the effective date of this ordinance. If a Sale Document for the Bonds has not been executed within 180 days after the effective date • this ordinance, the authorization for the issuance • the Bonds sha,ll be rescinded, and the Bonds shall not be issued nor their sale approved unless such Bonds are re-authorized by ordinanc- • • orizing the issuance and sale ♦ such Bonds may be in the form of a new ordinance repealing this ordinance in whole or in part • may be in the form of an amendatory ordinance approving a Sale Document or establishing terms and conditions for the authority delegated under this Section 12. (e) Delivery of Bonds; Documentation., Upon the passage and approval of this ordinance and execution of the Sale Document, the proper officials of the City, includ'ing the Designated Representative, the City Administrator, the Mayor and the City Clerk, are authorized and directed to undertake all action necessary for the prompt execution and delivery of the Bonds to the Underwriter and further to execute all closing certificates and documents required to effect the closing and delivery of the Bonds in accordance with the terms • the Sale Document, Such documents may include, but are not limited to, documents related to a municipal bond insurance policy delivered • an insurer to insure the payment when due • the principal of and interest • all or a portion of the Bonds as provided therein, if such insurance is determined by the Designated Representative to be in the best interest of the City. Section 13. Preliminary and Final Official Statements. The Designated Representative is hereby authorized to deem final the preliminary Official Statement relating to the Bonds for the purposes of the Rule. The Designated Representative is further authorized to approve for purposes of the Rule, on behalf of the City, the final Official Statement relating to the issuance and sale • the Bonds and the distribution of the final Official Statement pursuant thereto with such changes, if any, as may be deemed by him • her to be appropriate. W: Word Processing\Ordinances\LTGO Bonds-Street improvements 5-31-17 PM:bjs Page 14 of 16 156 Section 14. Undertaking to Provide Ongoing Disclosure. The City covenants tN execute and deliver at the time of Closing a Continuing Disclosure Certificate. The Designated Representative is hereby authorized to execute and deliver a Continuing Disclosure Certificate upon the issuance, delivery and sale of the Bonds with such terms and provisions as such officer shall deem appropriate and in the best interests of the City. Section 15. Loist, Stolen • Destroyed Bonds. In case any Bonds are lost, stolen or destroyed, the Bond Registrar may authenticate and deliver a new Bond or Bonds of like amount, date and tenor to the Registered Owner thereof if the owner pays the expenses and charges of the Bond Registrar and the City in connection therewith and files with the Bond Registrar and the City evidence satisfactory to both that such Bond or Bonds were actually lost, stolen or destroyed and of his or her ownership thereof, and furnishes the City and the Bond Registrar with indemnity satisfactory to both. Section 16. Severability; Ratification. If any one or more of the covenants or agreements provided' in this ordinance to be performed on the part of the City, shall be declared by any court of competent jurisd�iction to be contrary to law, then such cN venant or covenants, agreement or agreements, shall be null and void and shall be shall in no way affect the validity of the other provisions of this ordinance or of the Bonds. All acts taken pursuant to the authority granted in this ordinance but prior to its effective date are hereby ratified and confirmed, Section 11 7. Payments Due on Holidays. If an interest and/or principal payment date for the Bonds is not a business day, then payment shall be made on the next business day and no interest shall accrue for the intervening period. Section 18. Corrections ♦ City Clerk. Upon approval of the City Attorney and Bond Counsel, the City Clerk is hereby authorized to make necessary corrections, to this ordinance, including but not limited to the correction of clerical errors; references to other loical, state or federal laws, codes, rules, or regulations; ordinance numbering and sectio n/s u b section numbering; and other simi�lar necessary corrections. Section 19. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper • the City, and shall take effect and be in full force five days after passage and publication as provided by law. W Word Proce,ssing\Ordinances\LTGO Bonds-Street improvements 5-31-17 PM:bjs Page 15 of 16 157 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. Christy OFlaherty, MMC, City Clerk Attachments,- Exhibit A — Form of Bond Exhibit B, — Certificate (by City Clerk) zmmw��� Filed with the City Clerk: Passed by the City Council: Published: Effective Date,-. Ordinance Number: W: Word Processin:g\Ordinances\LTGO Bonds-Street improvements 5-31-17 PM:bjs 1 im [DTC LANGUAGE) IjAmxk�1111 "i; 11Z&5i 60 CITY OF TUKWILA 0 LIMITED TAX GENERAL OBLIGATION BOND, 2017 INTEREST RATE- % MATURITY DATE: CUSIP NO.- 1103 1 : I 11H 9 1 00111TA R I I I uwmwmm.„�� The City of Tukwila, Washington (the "City"), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or registered assigns, on the Maturity Date identified above, the Principal Amount indicated above and to pay interest thereon from , 20 or the most recent date to which interest has been paid or duly provided for until payment of this bond at the Interest Rate set forth above, payable on 1, 20—, and semiannually thereafter on the first days of each succeeding and , Both principal of and interest on this bond are payable in lawful mN ney of the United States of America. The fiscal agent of the State of Washington has been appointed by the City as the authenticating agent, paying agent and registrar for the bonds • this issue (the "Bond Registrar"). For so long as the bonds of this issue are held in fully immobilized form, payments of principal' and interest thereon shall be made as provided in accordance with, the operational arrangements of The Depository Trust Company ("DTC") referred to in the Blanket Issuer Letter of Representations (the "Letter of Representations") from the City to DTC. The bonds of this issue are issued under and in accordance with the provisions of the Constitution and applicable statutes of the State of Washington and Ordinance No. duly passed by the City Council • June 19, 2017 (the "Bond Ordinance"). Capitalized terms used in this bond have the meanings given such terms in the Bond Ordinance. This bond shall not be valid or become obligatory for any purpose or be entitled t* any security • benefit under the Bond Ordinance until the Certificate of Authentication hereon shall have been manually signed by or on behalf of the Bond Registrar or its duly designated agent. A-] 159 This bond is one of an authorized issue • bonds of like date, tenor, rate of interest and date of maturity, except as to number and amount in the aggregate principal amount of $ and is issued pursuant to the Bond Ordinance, to provide a portion of the funds necessary to pay the cost of certain street improvements in the City and to pay costs of issuance. The bonds of this issue are subject to redemption prior to their stated maturities as provided in the [Bond Purchase: Contract/Certificate of Award]. The City has irrevocably cN with the owner of this bond that it shall include in its annual budget and levy taxes annually, within and a part of the tax levy permitted • the City without a vote of the electorate, upon all the taxable property in the City without limitation as to rate or amount and in amounts sufficient, together with other mN ney legally available therefor, to pay the, principal'of and interest on this bond when *ue. The full faith, credit and resources of the City are irrevocably pledged for the ,vnnual levy and collection of such taxes and the prompt payment of such principal and interest. The pledge of tax levies for payment of principal of and' interest • the bonds may be discharged prior to maturity • the bonds by making provision for the payment thereof • the terms and conditions set forth in the Bond Ordinance. It is hereby certified that all acts, conditions and things required by the Constitution and statutes of the State of Washington to exist and to have happened, been done and performed precedent to and in the issuance of this bond exist and have happened, been done and performed and that the issuance of this bond' and the bonds of this issue does not violate any constitutional, statutory • other limitation upon the amount of bonded indebtedness that the City may incur. IN WITNESS WHEREOF, the City of Tukwila, Washington, has caused this bond to be executed by the manual or facsimile signatures of the Mayor and the City Clerk and the seal of the City to be imprinted, impressed or otherwise reproduced hereon as of this day of [SEAL] CITY OF'TU'KWILA, WASHINGTON 0 Christy O'Flaherty, MMC, City Clerk A-2 160 MEN== The Bond Registrar's Certificate of Authentication • the Bonds shall • in substantially the following form This bond is one of the bonds described in the within-mentioned Bond Ordinance and is one of the Limited Tax General Obligation Bonds, 20 of the City of Tukwila, Washington, dated 2017, as Bond Registrar By A-3 161 162 1, the undersigned, City Clerk of the City of Tukwila, Washington (the "City"), DO HEREBY CERTIFY- 1. The attached copy of Ordinance No, (the "Ordinance") is a full, true and correct copy of an ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on June 19, 2017 as that ordinance appears in the minute book of the City; and the Ordinance will be in full force w- five (5) days after its passage and publication as provided by law; and 2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given, that a legal quorum was present throughout the meeting and a legally sufficient numwer of members of the Council voted in the proper manner for the passage of said Ordinance; that all other requirements and proceedings incident to the proper passage of said Ordinance have been fully fulfilled, carried out and otherwise observed; and that I am authorized to execute this certificate. 3, That Ordinance No. has not been amended, supplemented or rescinded since its passage and is in full force and effect and that I am authorized to execute this certificate. IN WITNESS WHEREOF, I have hereunto set my hand this day of 2017. UP �M q � Christy O"Flaherty, MMC, City Clerk 163 W.E. 4 J, City of Tukwila Allan M A fa - Alayor's Office - David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: June 14, 2017 SUBJECT: Report for June 19, 2017 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update SeaTac Coordination - Tukwila staff from Public Works, Planning, and Economic Development attended a project overview meeting hosted by the City of SeaTac to review their public works project to improve Military Road between South 152nd Street and South 150th Street. The project will include new sidewalks, curbs, gutters, and other elements and may be constructed in 2018 or 2019. II. Community Events • Cascade View Starts Composting - Staff worked with Cascade View Elementary to become the first school in Tukwila to start composting lunchtime waste in their cafeteria. Ms. Florez's 4th grade class helped launch the program and are continuing to help other students sort waste into either compost, recycling, or garbage bins. Since the program started in April, students have kept over 1,000 gallons of food scraps out of the landfill. • King County Refugee Housing Summit — Staff and the mayor attended this meeting that brought together more than 100 people from the government and nonprofit sector working on refugee resettlement and homelessness prevention. • EB -5 Information Session — The City hosted a small information session on the U.S. Government's foreign investor (EB -5) program. Representatives from the U.S. Citizen and Immigration Service who staff the program and Christine Lee from Tukwila's Washington Place development served as panelists. Attendees had a good opportunity to learn more about the program. • Challenge Seattle - Economic Development staff attended a meeting hosted by Challenge Seattle to learn about Washington State's database to track student achievement and outcomes from pre - kindergarten through college and even into the workforce. It's very useful data and is available at www.erdc.wa.gov. • Coffee with a Cop — Apollo the drug interdiction canine joined the successful Coffee with a Cop event at Westfield Southcenter on May 24. A great turnout was experienced Tukwila City Hall - 6200 $outhcenter Boulevard - Tukwila, WA 98188 - 206-433-1800 - Website: TukwiloW.gov 165 City Administrator's Report June 14, 2017 Page 2 at the event. The outpouring of support for Apollo has been amazing. We have gotten messages on Facebook and Twitter from Greece, Japan, Canada, France and many other countries all over the world as well as the states. Apollo's story aired in Greece and the U.K. as well as Boston, New York City, Miami and countless other cities. • Bulldog Academy Graduation - Officer Adam Balcom put a lot of time and energy into the Bulldog program. On 6/2/17, 20 -25 students graduated and celebrated along with their families. Sergeant Boyd played the bag pipes while Officers Isaiah Harris and Victor Masters posted the colors as Honor Guard. All students who participated received certificates. Six students were awarded Core Values awards. All seniors were also presented with blue and white graduation cords to wear at their Foster High School graduation. Our hope is to continue the same program next year and build upon the current model with feedback from the students. Special Olympics Torch Run - Tukwila officers participated in the Special Olympic Law Enforcement Torch Run on 6/2/17. Officers Marc Schutt, John Perry and Erik Kunsmann supported the Special Olympics by running about four miles from 112th and Tukwila International Boulevard to 170th and Pacific Highway. The run took about 36 minutes and it was up hill for a majority of the time (not to mention sunny and warm). Additionally, Traffic Officers Hines, Ames, Kolstad along with Sergeant Lund provided traffic control for the event. Officer Victor Masters also contributed by using social media to support the event. The officers were cheered by the numerous citizens driving, walking, or working along Tukwila International Boulevard. III. Staff Updates Public Safety • Auto Theft Task Force - As of 7/1/17, Preventing Auto Theft Through Regional Operational Links (PATROL) will no longer exist, and will merge with the Auto Crime Enforcement (ACE) and Washington State Patrol (WSP) to form Puget Sound Auto Theft Task -Force ( PSATT). Staff is finalizing the interlocal agreement between the involved parties and negotiating a lease with the City of Auburn for a facility that will be used by the newly formed PSATT. Staff is also currently working on a bridge grant to cover the operational costs of PSATT until the State Legislative session has concluded and Washington Auto Theft Prevention Authority (WATPA) funds are made available for the two -year grant cycle. • Significant Operation - Detective Josh Vivet, along with several area police agencies and the assistance of the Major Crimes Unit, Tukwila Anti -Crime Team, Community Police Team detectives, and patrol officers and with the guidance of the King County Prosecutor's Office, arrested several people, recovered numerous guns and other evidence in conjunction with several drive -by shootings and incidents that occurred throughout King County over the past two to three months. The investigation is continuing and other arrests and evidence collection are anticipated. Project Updates 166 City Administrator's Report June 14, 2017 Page 3 • Riverton Heights Mixed Use — A pre - application meeting was held to discuss a mixed - use proposal for the property located at 14423/14223 Tukwila International Blvd. The proposal is to provide retail spaces on the ground floor and 52 apartment units on the 4 floors above. The applicant is also proposing secure /underground parking for the residents. The project will be required to obtain a SEPA determination and design review approval. • Tukwila School District Projects — The Planning Commission will hold a public hearing on June 22, 2017 at 6:30 PM in the City Council Chambers to discuss the conditional use permit, design review and the variance request related to Foster High School expansion and construction of the new Birth to Kindergarten facility. The proposal is to expand Foster High School by approximately 57,000 square feet and construct a new school for infants through kindergarten children (B2K) of approximately 53,000 square feet north of Showalter Middle School. Foster High plans include the redevelopment and relocation of sports fields and the elimination of portable classrooms. • TUC Pedestrian /Bicycle Bridge - Span 2, the middle structural steel section at 220 feet long, will finally be transported from the fabrication shop in Arlington WA to the project site in June. The contractor is trying to find expedited ways to assemble the bridge steel, schedule the cranes, and eventually lift it into place over the Green River. The contractor is also updating the project schedule to show the new completion date. • Andover Park E Water & Sewer - Final paving is complete, casting adjustments are underway and we are nearing substantial completion. Project closeout will follow punch list completion. We expect to reach physical completion near the end of June. Due to various extra work items during construction, we will be processing a CM supplement with AECOM through final project closeout. = S144 th St Phase — II Contractor is continuously potholing for existing utilities and installing electrical and storm drainage facilities. Excavation and grading for curb and gutter placements has also begun. The CM staff is also actively coordinating with Seattle City Light for their power conversion work amid our City road construction and with Inter -City Contractors (Tukwila Village) to maintain adequate coordination between the two side -by -side construction projects. • 42nd Ave S Phase III - We are working through project startup submittals and utility coordination prior to the tentatively scheduled 6/21 pre- construction meeting and issuing a Notice to Proceed. We are attempting to motivate the 3rd party utilities to move more quickly with their relocation planning. • BAR Bridge Rehab - Project was awarded to PCL Construction Services by Council on 6/5. Staff is working with the contractor to establish a pre- construction meeting as well as the project schedule. Staff estimates that the work will begin in mid to late July. • KaBOOM! - Project: Staff will begin removing play equipment on June 25th at Cascade View Community Park in preparation for the new playground installation on July 8th. Staff is seeking 160 community volunteers to help build the playground on 7/8/17 — interested folks can register at www.tukwilawa.gov /kaboom. 167 City Administrator's Report June 14, 2017 Page 4 S. 119' St Pedestrian Bridge — Staff is meeting with King County to look at repair options. There is a current task order forwarded to King County that will allow completion of the girder top replacement this year, as well as installation of an epoxy surfacing test section on the bridge. Boards and Commissions Vacancies are currently being advertised on the City's website, on Channel 21, in the Tukwila Reporter, through social media and outreach to the local schools. • Arts Commission: No vacancies. • Civil Service Commission. No vacancies. • Community- Oriented Policing Citizens Advisory Board: Vacant Positions - Position #8 School District Representative and Student Representative. • Equity & Social Justice Commission: Vacant Positions - Position #2 Education Representative, Positions #4 and #7 City Employees, and Position #6 Community Representative and Student Representative. Two applications have been received. • Human Services Advisory Board: No vacancies • Library Advisory Board: Vacant Positions: Positions #6 and #7 Residents and Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions - Positions #6 and #7 Community Members and Student Representative. One application has been received. • Planning Commission: No vacancies. •: Upcoming Meetings & Events June/July 2017 Publicr Satety « Firiance Crine, Teen surnater Planning k" it a I"i t1l. Olvd. Cnite" 5:301' P,\1 Kick off Festiva I co"Inrission, Action C"I se's 5:010 Pm I t 3(1 AM - 3;30 PM 6 30 i*Ni Trash Pickull DAY PLEASE', NOTE (Fosies, 16' (Cotoicil 9'!00 I0°):00 ANI FARLIER START Rornni Stadiura Chainbero For location o,r rlmr: ntism.m KIck offthe rnforniation contact 0 la--elnia Surinner With this Sharon Mann Conf'er'ence poorW free block party fot 206-200-36 16 teens entei ing grades New Fitiployee 6-12 There will be lZecepion, garnes, food and 6 30 Pm (01j, Hall lot by,i Cny Councill ;e Arts Regular Mt&, Corninission, 7 ➢0 Pki 5 00 PNi 0-'otatcd (Coonn anko, cha)nher,4) Center), th (Monday) 27th (Tuesday( 28th n ';djn, y 291h (Thursday) 30th (Friday) Is( (Saturday) � Transportation PUNIC Safety Public Safety & Infrastructure Plan Siting Bond Financial Nc-0,"rFhoo4s 0tite , Adosory Crntc- Oversighr C'�' 6:00 - 7 30 Pm 4 00 - 5:30 Pm Cirite . Cancelled (flazeirua (Ila-einta 4 00 - 530 PNi Sperial Public Ctmference Con1crence (`[a:e1nsa sojely Conte." Rooin) Confer -ence 5;30 PAI Rooritt Room) Ciry Council Coniniatee of dw Whole Mtg 7 00 Pm (Council Ciuvn)Fer ) C 0 W to be in-rineduitcly 6ollowed by a Special Meeting Parks and Recreation is seeking 150 volunteers to help construct the playground and refresh Cascade View Community Park on Saturday, July 8, 2017 Register to volunteer at www,_tu,.kwiIawa.goytk;k§0om �- Arts Conunission: 3rd Wed 5:00 t-,4, I ukwila Coruniurray Center enter Civil serve ice Comninssion: Ist Moll, 500pgi,14utuanRcsoLirces(:'ooar Rootri (:'c4tractWat-cil,'eildc,:al2O6-431-2187 ✓Conimunity Developnient and Neighborbacids Curnanitte: 2nd & 4th Mori . 5-30 rwi, Hazelnut Corif Roorn �COPCAB (Comnaunily Oriented Policing Citizens Adv. Briarcl) 211d'Iliurs,6 30i,Ni.[)uwaiTitshC'OnliA,eliceRo(.)TlI Contact Chris Partown at 206-431-219 7 Equity & Sociallustice conimission: Ist I'hurs , 5 15 Flazelnut Cont' Room. Conoct Mia Navarro at 206-454-7564 �,Firt a a cc Crininni (tee: I st & 31d "rues, 5 30 Pm, I I azrc I not Conf Rooni, (A) A resolution repealing Resoltairni No, 1894 andre- adopring die, consohdatedperniafee schedule to revise the credit cardsurchorge requnenients, (B) Apri 1201 update (C) 2017 1" Quariercash andonestnient report. (D) 2017 1" Quarter nnsceflatreous revenue reporl. Library ,Advisory Board: I st Tues , 7 00 Pm, Cominunity Ccriter Contact Shannon Fisher at 206-767-2312r Park Corti ruission: 2nd Wed., 5:30 PN4, CoviioiunitW Center, otatia Robert Eaton at 206 -767- 2.332 Planning Coniniission/lioartlofArciiitecturalReview: 4th Thurs.,630m Council Chainbersat City Hall Contact PVyneatt flivens at 206-431-36 70, �Pubfic Safety Cortunillee: lst& 3rd Moti,53(IPNI.IirQelnut("otifRoopii, *Note Special Start dine of5:00jar 6/19 nseeiring. ((,')Polwe I)epartniew (wady, camera progniat, (D) Discussion on Public Sql�ri, Plan snslatnabihq, goals. vTrartsportation and Infrastructure Conimittre- 2nd &r 4th 'rues , 530 m, Foster Corif Rooni Tukwila Historical Societ rj, 59" Avenue S y: 3 rd urs , '7 00 m, Tukwila lientage & Cultural Center, 14,175 5 Contact toin•e Atnes-Brown tit 206-244-4478 I'tilvislila Int'l, Blvd. Action (*vote: 2nd "runes._ 7 00 PNl. Valley View Sewer District Contact Chieffilla at 206-433-1815• 169 Tentative Agenda Schedule MONTH MEETING 1 - MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W REGULAR COW june 5 12 19 26 "gee agenda packet cover sheet for this - Update on day week's agencix marketing campaign. June 19, 2017 Regutar Meeting. Special Afeeting to follow the Committee of the Whole Meeting. Ittly 3 10 17 24 ja] Presentatigns; Night Out Against Crime Poster Winners. Special Aleeting to follou, the Committee of the Whole Vfeetbg, 170