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Home My WebLink AboutREG 2017-06-19 Item 4D - Purchase - Fire Department Breathing Equipment Fit Testing System for $15,491.45----------- Ixifia6 ----------------------------- _' | No. 06/19/17 CF SPONSOR'S The FD Fit Testing System for Breathing Equipment is obsolete and in need of replacement. The Public Safety Bond contains funding for this replacement in FD Capital Equipment, SCBA (Self Contained Breathing Apparatus). F-]Trnris &I n frastruct Lire E] Arts Cointm E:] Parks Coryini. E] Planning Cornn"i. SPONSOR/At)MIN. Fire Department Unanimous Approval; Forward to Consent Agenda 06/19/17 COST IMPACT / FUND SOURCE $15,491.45 $20,000.00 $13,991.45 after trade in Fund Source: PUBLIC SAFETY BOND MTG. DATE RECORD OF COUNCIL ACTION MTG.DATE ATTACHMENTS STAFF SPONSOR: 3AY C. WITTWER 6/19/17 AGI,NDA ITIM T1TH:1 �Replace Fire Department Breathing Equipment Fit Testing System El Disaosion Wolion D Resollitlon E] ( )nh'nance E]Biel'(Jlvewd JEI 01bei- '-R ElPolict, E1111"' ElCour, SPONSOR'S The FD Fit Testing System for Breathing Equipment is obsolete and in need of replacement. The Public Safety Bond contains funding for this replacement in FD Capital Equipment, SCBA (Self Contained Breathing Apparatus). F-]Trnris &I n frastruct Lire E] Arts Cointm E:] Parks Coryini. E] Planning Cornn"i. SPONSOR/At)MIN. Fire Department Unanimous Approval; Forward to Consent Agenda 06/19/17 COST IMPACT / FUND SOURCE $15,491.45 $20,000.00 $13,991.45 after trade in Fund Source: PUBLIC SAFETY BOND MTG. DATE RECORD OF COUNCIL ACTION MTG.DATE ATTACHMENTS 06/19/17 Informational Memorandum dated 05/22/17 Quotes from 3 vendors Minutes from the Finance Committee meeting of 6/6/17 16 C4 of Tukwila Aflan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Jay C. Wittwer Fire Chief BY Jeff Nichols- Firefighter/EMT, Chris Flores Assistant Fire Chief CC: Mayor Ekberg DATE: 05/2212017 SUBJECT: Replace Fit Testing System ISSUE Purchase replacement breathing equipment fit tester. Purchase 5-year factory service agreement. Purchase replacement system laptop. Surplus replaced fit testing machine for trade- in credit, BACKGROUND Fit testing is an annual requirement for department members who wear respiratory protection. These devices include simple respirators, SCBA's (Self-Contained Breathing Apparatus), and SABA's (Supplied Air Breathing Apparatus). The current fit testing equipment has been in service for more than 15 years and is functioning with problems and breakdowns which have resulted in increasing concern for reliability. Replacement of this equipment was to coincide with the replacement of all department SCBA's and SABA's, and the cost of such replacement is factored into Public Safety Bond funding for capital equipment. $20,000.00 was the estimated cost of replacing this system when preparing Public Safety Bond figures, The laptop assigned to this system is antiquated and the software can no longer be updated, Updating equipment and hardware will allow TIS to support the system more efficiently. DISCUSSION The Tukwila Fire Department will be ordering and purchasing new SCBA's this year and the new machines will be compatible with any S,CBA that is chosen. Newer technology, software and procedures are available for FIT testing, There are only two companies in the market, OHD and TSI. Staff met with the sales representatives from OHD and TSI, The criteria used to base the recommendation for purchase was as follows: 1, Accuracy and dependability 2. Ease of use 3. Cost Both machines proved to be accurate and dependable. Both machines are compliant with OSHA and all other regulatory agencies. The OHD Quantifit system was easiest to use, and the process was faster. 17 INFORMATIONAL MEMO Page 2 The OHD Quantifit provided the best price and has reliable customer support that Tukwila Fire has experienced in years past. The prices quoted do not include annual calibration or additional warranties. The equipment is required to undergo annual factory calibration and service, and this cost would reside in the proposed service agreement. The laptop would be incorporated into the system, and would be fully supported by TI& The manufacturer offers a $1,500.00 trade-in allowance for the old equipment. The equipment is not marketable, and it is staff opinion that it has no sales or surplus value. FINANCIAL IMPACT OHD Qauntifit $8,661.45 OHD Gold Service Contract $5,230.00 Laptop Computer $1,600.00 Total before trade-in $15,491 A5 Total after trade-in 111,.291.45 RECOMMENDATION Staff recommends purchase of the OHD Quantifit respirator FIT testing machine in the amount of $13,991.45 (after trade-in) and forwarding approval of the purchase to the June 19, 2017 Regular Meeting Consent Agenda. ATTACHMENTS -LN Curtis quote for Quanifit -TSI quote for Portacount -OHD Quote for Service Contract 18 WA2017 Wo MemosTit Testerdoc Ph: 206- 522 -2875 TF: 500- 426-6633 Fax: 253-236-2997 nwsales@lncurtis.com DUNS #: 00- 922.4153 *01 r74 Olivia] N C = I 11111112,7a CUSTOMER: SHIPTO: Tukwila Ciity Fire Department Tukwila Cilty Fire Department 6200 Southcenter Blvd. 6200 Southcenter Blvd. Tukwila WA 98188 Tukwila WA 98188 • IY r x :1 QUOTATION Nth. ISSUED DATE EXPIRATION DATE 56286 03/21 /2017 05/20/2017 SALESPERSON CUSTOMER SERVICE REP Nathan Wentworth Dave Danekas nwentworthfc, lrncurtls.com ddanekas@lncurtis.com 206 - 348 -0771 206596 -7903 REQUISITION NO, REQUESTING PARTY CUSTOMER NO. TERMS OFFER CLASS .Jeff Nichols C3275 Net 30 FAQ ROZ. 'SNIP VIA REQ, DELIVERY DATE, SP Best Way NOTES DISCLAIMERS Y • •- • - -•- • QUOTE. WE ARE « r TO OFFER REQUESTED AS • • YOU LN QTY UNIT PART NUMBER DESCRIPTION UNIT PRICE TOTAL PRICE 1 1 EA 95194000 OHD QUANTI FIT RESP FITTEST SYSTEM- $7,910.00 $7,910.00 INCLUDES: QUANTIFIT UNIT, ROLLER CASE„ KEYBOARD, POWER SUPPLY, FIT TRACK SOFTWARE, USB CABLE, AND TRIPLE TUBE. ***NOTE: An additional TRADE-IN CREDIT of $1500.00 is allowed and will be credited upon receipt and return of customer's used 6t tester at factory. SMALL BUSINESS CAGE CODE: 1 • 009224163 CODE: SIC 19" ji1ii •, 1 1111111 111111 111111111111111 Il .w « 1 1 • • •,1�a gill 19 Ph- 206-622-2875 TF: 800-426-6633 Fax 253-236-2997 nwsales@lncurtis.com DUNS#: 00-922-4163 TOOLS FOR HEROES Page 2 of 2 20 Subtotal Tax Total Transportation* *(to be added when order ships) Total Northwest Division 6507 S. 206th St, Kent, A. 98032 www.LNCURTIS.com Quotation No. 56286 MM M =-, m 'AOL 500 Cardigan Road Tel:(651)490-2811 Page 1 of 2 Shoreview, MN 55126 Fax:(651)490-3824 USA Web:www.TSLcom EIN 41-0843524 Email:answersPTSI.com Quotation Manufacturer of 1"S19, Alnor@, Alrtfowm, and Chenit.oglx- branded products Cluote Contact Quotation Number 20097610 Jeff Nichols Quotation Date 04/07/2017 Tel: 206-575-4404 Fax: 206-575-4439 Customer No 5462421 Email jeff.nechols@tukwGlawa.gov Cust. Ref. '% Inco�terms 2010 CPT: Prepay 4.,Add Bill-To-Party Consignee's Premi Tukwila Fire Dept I Payment Term SUBJECT TO CREDIT APPROVAL 444 Andover Park E Valid To 12/07/2017 Tukwila WA 98188 Currency USD Method of Payment PO, Visa, "Amex, Mastercard Make PO Out To T S I I Reference Quote numbe'rwhertil/,submitting PO Ship-To-Party Tukwila Fire Dept 444 Andover Park E Tukwila WA 98188 item MaterlallDescr pLion Cluantlt Unit Price Amount 1 8030 1 0 EA 9,9,295.0[1 9,,295-00 PortaCount Pro Respirator Fit Tester PortaCount Pro, AC Adapter with Universal Plug Set, alcohol cartridge, alcohol tilt capsule, storage cap, (2) zero che, filters, Model 8016 alcohol supplies 3/16" and 1/4" hose adapters, (2) spare alcohol wicks, carrying case, CID Including FitPro+ Fit Test software and operation & service & manual, Flash Memory Drive (I GB), USB cable,,,,and 2 year/warranty. Trade in Discount 1,500"00- Customer Discnt Ant 5070" - Sub Total 7,295.00 Tax 729.50 Total Amount 8,024.50 'Delivery: Est. Shipping 2 weeks APO,,;S7 Abject to Prior Order, **Freiglit Terms: P,repay'�nd"Add', ... TSI accepts paymentp chase order, Visa, MasterCard and American Express,, I /I ****If you wish to place 4notcler, please fax your order to TSI Incorporated to 651-490-3824 or email it to orders@tsEcom, Please make your order payable,;o "BSI Incorporated", your,,'ergainizetion is tax exempt, please send a copy of your certificate along with your order Please contact me with any questions; Long Yang Technical Sales Specialist - PortaCount/DustTrak (Cell) 206-552-4015 tong.yang @tsi.com 21 500 Cardigan Road Tel:(651)490-2811 Page 2 of 2 Shoreview, MN 55126 Fax:(651)490-3824 USA Web:www.TSI.com Pk EIN 41-0843524 Ema il:an s we rs Ca) TSL c o m vppp�@ Manufacturer of TSO, Alnor@, Alrilow-, and Chemi.ogixlm branded products Quotation Bill-To-Party (a) otation Number 20097610 Tukwila Fire Dept Ouotation Date 04/07/2017 These items are controlled by the U.S, Government and authorized for expel only to the Country of ultimate destination for use by Jhe ulfirnate consignee or end•user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country , or to �any person, other Al � 1,7' than the authorized ultimate consignee or end•user(s), either in their original form or after being Incorporated into other sf,,wlt66ut first obtaining approval from the U.S. Government or as otherwise authorized by U,S, law and regulations. This Quotation is subject jol"the warranties, disclaimers and all other terms and conditions set forth by T Inc, and incorporated by reference and to no others. Seller reserve4 the fight to change prices effective on any new orders, provided Seller notifies in writing those with currently valid Quotations,prio " to"eri p order being placed, This quotation shall become an agreement binding upon the Buyer and Seller when accepted by the Buy ' y and subsequently accepted by an authorized representative of the Seller at the Seller's home office and thereupon shalt constitute, the entire agreement between the parties, 4 TSl jaVed Date 04107/2017 00(f Inco TS1 Terms and Conditions apply and are incorporated by reference. See http:r"/ww°ww.tsi.com/tc.pdf For payment terms, complete credit application at http, #www.tsi.com /credit -apps 22 - Highest Reliability - Fastest Results - OSHA Accepted - NFPA Compliant - Se I rvice Option Description Part Number Prepaid Annual KIST Calibration and SERP 9519-4010/X Calibration, Maintenance Contract Preventative Maintenance X = Number of Years Prepaid Annual KIST Calibration and SERPW 9519- Calibration, Maintenance, and Preventative Maintenance + Quantifit Warranty 4010/X Extended Warranty Contract Over the Length of the Contract (2 years is the X = N!umber of Years standard warranty length) Adapter and Accessory - Evaluation and Repair/ SERPAAC/X OHD Accessory Assurance Contract Replacement. See Brochure for Complete Details x= Number of Years Pick-up and Return of Quantifit for Annual Service. SERPRTC/X OHD Round Trip Shipping Contract See Brochure for Complete Details X = Number of Years Includes: SERPPSC/X OHD Premium Service Contract 0 Calibration , Maintenance Contract X :Plumber of Years 0 OHD Round Trip Shipping Contract Includes: * Calibration, Maintenance Contract a OH,D Round Trip Shipping Contract SERPGSC/X OHD Gold Service Contract 0 OHD Accessory Assurance Contract X - Number of Years • Full Warranty Through Contract i o 3 Day In-house Service Turnaround I 24 2016 Quantifit@) Prepaid Service Options 1 Year 3 Year 5 Year Part Number Service Package Package Package Package (X = Number of Years) Calibration, Maintenance Contract $625-00 $1,790.00 $2,950,00 SERP 9519.4010/X Calibration, Maintenance, and Extended $2,130.00 $3,910,00 SERPW 9519-4010/X Warranty Contract OHD Accessory Assurance Contract $295.00 $840,00 $1,385.00 SERPAAC/X OHD Round Trip Shipping Contract $200,00 $695.00 $1,295.00 SERPRTC/X OHD Premium Service Contract t Includes: $825.00 $2,480.00 $4,230.00 SERPPSC/X • Calibration, Maintenance Contract • OHD Round Trip Shipping OHD Gold Service Contract t Includes: • Calibration, Maintenance Contract • Full Warranty Through Contract $1,030.00 $3,080.00 $5,230.00 SERPGSC/X • OHD Accessory Assurance • OHD Round Trip Shipping • 3 Day In-House Service Turnaround * Alaska & Hawaii Round Trip Shipping Contract price = package cost x 2 t Alaska & Hawaii Service Contract Price = package cost + round trip shipping package for same number of years Example #1, Alaska or Hawaii 1 Year Premium Service Contract Price: $830 (1 year premium service contract) + 200 (1 year round trip shigging contract) $1,030 (total Alaska or Hawaii cost for I Year Premium Service Contract) Example #2, Alaska or Hawaii 1 Year Gold Service Contract Price: $1030 (1 year gold service contract) + $200 (1 year round trishippin contractl $1,230 (total Alaska or Hawaii cost for 1 Year Gold Service Contract) Prices and specifications subject to change without notice FINANCE COMMITTEE Meeting Minutes Kai 0 ii.' MIWV CitV Counci(Finance Committee June 6,2017 - 5:30p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Peggy McCarthy, Chris Flores, Andrew Quinn, Jay Wittwer, Jeff Nichols, Ben Hayman, Vicky Carlsen, Laurel Humphrey Guest: Duncan Brown, Public Financial Management, Inc. 7#, 1. PRESENTATIONS IL BUSINESSAGENDA A. Replacement of Fire Department Breathing E,guipment Fit Testing System Staff is seeking Council approval to purchase an OHD Quantifit respirator fit testing machi and five-year factory service agreement in the amount of $13,991.4. The current fit testi equipment has outlived its useful service life and becoming unreliable. Replacement of th equipment was included in the Public Safety Bond w,ith a cost estimate of $20,000. The 01-10 system was selected due to accuracy, ease of use, price, and customer service. The purcha price includes a $1,500.00 trade-in credit for the old equipment. UNANIMOUS APPROVA FORWARD TO JUNE 19,2017 REGULAR CONSENT AGENDA. �1 B. Ordinance: 2017 LTGO Bond Sate for Residential Street Projects Staff is seeking C�ouncit approval of an ordinance that would authorize the sale of uip to $8.8 million in! limited tax general obligation bonds for the 42 nd Avenue South Phase III and the 53 d Avenue South projects. The annual debt services for this bond issue has been budgeted at $672k beginning,in 2018. The projects,the associated bond sate, and thedebtservice costswere approved in the 2017-2018 Biennial Budge,taind 2017-2022 Capital Improvement Program. Staff and the PFM representative provided the Committee with an overview of the City's outstanding debt as well as debt capacity. UNANIMOUS APPROVAL. FORWARD TO JUNE 12, 2017 COMMITTEE • THE WHOLE. C. 2017 11� Quarter Financial, Report Staff presented the Committee with the City's, 2017 Ist Quarter Financial Report which captures the general state of financial affairs and highlights significant items and trends. For the period ending March 31, 2017 revenues are below allocated budget by $541 thousand and expenditures are below budget by $1.01 million. DISCUSSION ONLY. 25