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HomeMy WebLinkAboutREG 2017-06-19 Item 4E - Funding - Lodging Tax Funding: $472,500 for Seattle Southside Regional Tourism Authority / $50,000 for Museum of Flight / $42,000 Starfire SportsKlApi U �J�v ___--_____.~.'~~__--___- -------- _—_� ' °^�^��~`.~ 4 E A('&�NI)A 11'FM -1 I'll, t Authorize the Mayor to sign contracts with recipients of lodging tax funds (Seattle Southside Regional Tourism Authority, Museum of Flight, and Starfire Sports.) 06/19/17 Sim Southside Regional Tourism Authority, Museum of Flight, Starfire Sports. All third party recipients of lodging tax funds are required to enter into municipal service contracts with the City., Besides outlining the scope of work to be performed, the contracts also provide indemnification language, require the contractors to maintain insurance, and outline required deliverables to be provided to the City.- R1"\'1mv1'1) 1w [:] GOAV Mt& Z C ' 1)N Comm El l'inance Comm. Public Safet), Conlin. 4 E A('&�NI)A 11'FM -1 I'll, t Authorize the Mayor to sign contracts with recipients of lodging tax funds (Seattle Southside Regional Tourism Authority, Museum of Flight, and Starfire Sports.) SP0NSOR'S On June 5, 2017, the Tukwila City Council approved lodging tax applications for Seattle Southside Regional Tourism Authority, Museum of Flight, Starfire Sports. All third party recipients of lodging tax funds are required to enter into municipal service contracts with the City., Besides outlining the scope of work to be performed, the contracts also provide indemnification language, require the contractors to maintain insurance, and outline required deliverables to be provided to the City.- R1"\'1mv1'1) 1w [:] GOAV Mt& Z C ' 1)N Comm El l'inance Comm. Public Safet), Conlin. D'Yrans &Infrastructure El Arts (,'ornni. E] Parks (",0111111. Planning Corl'ItM Unanimous Approval; Forward to Regular Meeting Consent Agenda COST IMPACT / FUND SOURCE AmOUNT BUDGETED APPROPRIATION REQUIRED FundSource: 101 (LODGING TAx FUND) Comments: Lodging tax funds can only be used for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/19/17 Informational Memorandum, dated June 6, 2017. Contract in final form with Seattle Southside Regional Tourism Authority ($472,500). Contract in final form with Museum �f -Fright isso,000). Contract in final form with Starfire Sports ($42,000) Minutes from the CDN meeting of 6/12/17 W TO: FROM", CC: DATE: SUBJECT Ci!y Of Tukwila Allan Ekberg, Mayor Community Development and Neighborhoods Brandon J. Miles, Business Relations Manager Mayor Ekberg June 6, 2017 Lodging Tax Award Contracts ISSUE Authorizing the Mayor to execute agreements with Seattle Southside Regional Touris rri Authority (SSRTA), Museum of Flight, and Starfire Sports for award of lodging tax fund BACKGROUND On June 5, 2017, the Tukwila City Council approved lodging tax applications for the following third party entities: SSRTA is a key partner in the City's efforts to draw overnight guests to the City. SSRTA is the City's lead in marketing the region to out of area guests, -- ---------- The Museum of Flight is one of the premier aviation museums in the United States. The City's lodging tax funds will be used to sponsor several events at the Museum and to support general marketing efforts. 39M�o w Starfire Sports is the epicenter of soccer in the Pacific Northwest. It is estimated that 1.3 million people will visit Starfire this year to play soccer, view soccer, and to participate in other family friendly activities, The City's lodging tax funds will be used to support marketing activities by Starfire and to assist the City's in its branding and marketing efforts. DISCUSSION The draft Qontracts implement the scope of works of the lodging tax applications approved by the City Council at its June 5, 2017 Regular Council meeting�. All third party recipients of lodging tax funds are required to enter into municipal service contracts with the City. Besides outlining the scope of work to be performed, the contracts also provide indemnification language, require the contractors to maintain insurance, and outline require deliverables to be provided to the City. FINANCIAL IMPACT The total value of the three contracts is $564,500 ($362,000 in 2017 and $202,500 in 2018). These funds are included in 2017/18 City Budget out of the 101 fund, which is the City's Lodging Tax fund. Lodging tax funds are collected at area hotels, motels, and Airbnbs. Under Washington State law lodging tax funds can only be, used for tourism promotion activities. No general fund dollars will be used for these three contracts. 29 RECOMMENDATION Authorize the Mayor to execute the three contracts. Staff suggests the three contracts he placed on the June 19" Consent Agenda. ATTACHMENTS • draft contracts Seattle Southside Regional Tourism Authority Museum of Flight o StarFire Sports 30 W2017 Info MemoMLODGING 'TAX INFO MEMO,doc Mr�- P%. Contract Number: City of Tukwila jr 01 6200 Southcenter Boulevard, Tukwila WA 98188 0 F 19 E, PF 111111MMOAMM# of • NOR WHEREAS, the City imposes a special excise tax under Chapter 82.08 of the Revised Code of Washington ("IRM"), known as the "lodging tax," N N of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, defined by Chapter 67.28 RCW; and I M , I I 11 M AlAmlia[MMO W! 11 '9 11 d $1111 'A 0 01 IN ]MI 10I4141111114MV; at 0 !R ipR1j1N1AML-12[P WHEREAS, on June 5, 2017, the Tukwila City Council concurred with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to the Contractor for tourism promotion; ,Q nd WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoti tN urism (both day and overnight) in the City; I IN CONSIDERATION • the mutual benefits and conditions hereinafter contained, the parties -• .w as follows: 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. CA Revised 2012 affm• 31 2. Authorized Destination Marketing Organization. Contractor shall be an authorized destination marketing organization for the City. Contractor shall not represent itself, either exN licitly or implicitly, as representing the City in any lobbying efforts with other governmental organizations, without the express written authorization of the City. Notwithstanding the foregoing, nothing in this section precludes Contractor from lobbying efforts on behalf of itself (and not the City) with other governmental organizations. 4. Duration of & reernent. This Agreement shall be in full force and effect for a peri ti commencing June 15, 2017 and ending March 30i, 2019, unless sooner terminated under t provisions hereinafter specified. did A NUNN., In' �IMOJ ill MWOM t PiOj1K*1KQ I I KQ I I @L�! 0 1 A UOR I NPROO121 [AMOS RM 7. Insurance. Contractor shall maintain liability coverage with Washington Cities Insuran Authority ("WCIA") for the full term of this Agreement. Contractor shall provide a lefter to the Ci from WCIA demonstrating coverage prior to requesting first payment. The letter shall be dat within 30 days of the date of the first invoice. The letter shall be submitted directly from WCIA the City. CA Revised 1-2013 32 - i * - 0 0 . 0 . 0 0 07 "1 B, Failure to Maintain Coverage from WCIA- Failure • the part of the Contractor to maintain coverage as required shall constitute a material breach of contract, upon which the city may, after giving five business day's written notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure • renew such insurance, pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at its sole discretion of the City, offset against funds due the Contractor from the City. Workers' Compensation. Contractor shall maintain coverage as required by the Industrial Insurance laws of the State of Washington, D. Subcontractors. Contractor shall have sole responsibility for determining the insuranc4 coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. A w off to M IN, I IN M Iloilo N I, 1 0 B. These records shall be maintained for a period of seven (7) years after termiination hereof unless permission, to destroy them is granted by the office of the archivist in accordance with Chapter 40 14 RCW and by the City. 9. Audits and Inspections. The records and documents with respect to all matters, covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance ► this Agreement. A. This Agreement may at any time be terminated by either party by giving to, the other party thirty (30) days written notice of the intention to terminate the same. B. Failure to provide products and services on schedule may result in contract termination. if thM- Contractor's insurance coverage is canceled for any reason, the City shall have the right terminate this Agreement immediately. i C. The parties hereto acknowledge that this Agreement is funded ♦ lodging tax funds, collecto-9 and expended by the City pursuant to Chapter 6,7.28 RCW. In the event of any amendments Chapter • pact the collection or use of lodging taxes, the City may', at is so discretion, terminate this Agreement by giving to the Contractor thirty (30) days' written no o tice the City's intention t terminate the same. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, wi;ll not discriminate on the grounds of race, religiion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, politica on or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1-2013 Page 3 of 9 33 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the prior written consent of the City. Nothing in this Agreement shall prohibit the Contractor from engaging outside vendors or other service providers in the normal course of its operations or otherwise in furtherance of the services to be provided under this Agreement. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor regarding the provision of tourism promotion services from the Contractor to the City and with the exception of: the terms of the TPA Interlocal Agreement, this Agreement supersedes all prior negotiations, representations, • agreements written or oral. No amendment or modification of this Agreement shall • of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereN f and all other provisions shall remain fully enforceable. The provisions • this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellatiN n of this Agreement, shall survive termination of this Agreement. 0 . of , I I Ater-] a I V-11 0011VIR Mas 9 1 1 ." ; , 1111MMM WE affiNN • Office of Economic Developme City of Tukwila 62iOO Southcenter Blvd. Tukwila, WA 98188 1 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. A, r r le Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement,, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit, DATED this - day of -'20 CITY OF TUKWILA SEATTLE SOUTHSIDE REGIONAL TOURISM AUTHORITY, as Contractor City Clerk, Christy O'Flaherty I 34 By: Printed Name and Title:- Address: V.�-' A Office of the City Attorney CA Revised 1-2013 35 Exhibit "A" Seattle Southside Regional Tourism Authority 2017/2018 Scope of Services Maintain a destination marketing website and toll-free phone number to attract inquiries from leisure and business travelers and meeting planners primarily outside a 50-mile radius. The website will include information and business listings for tourism-related businesses located in Tukwila that hold a Tukwila business license including those business that do not pay lodging tax or tourism promotion area ("TPA") assessments; business listings are to be provided by the City. 2. Produce and distribute a Destination Guide that includes information and business listings for tourism-related businesses that hold a Tukwila business license (list of licensees to be provided by City staff), including those business that do not pay lodging tax or TPA assessments. 3. Provide meeting planning assistance to planners looking host events in the Tukwila area. List all meeting resources in guide and distribute to potential clients. 4. Work with tourism-related business to promote the area as a meeting- and event-friendly destination at trade shows and client meetings. 5. Produce and distribute a Dining Guide at least every other year that includes information and business listings for area full service restaurants, including those located in Tukwila. 6. Organize familiarization ("FAM") tours that highlight local tourism-related businesses to other industry affiliates, planners and media. 7. Include a reciprocal link to the City on vvww.SeattleSouthside.com in the "About Us" section under "Our Cities" (or comparable section on a successor website operated by the Contractor). 8. Use social media platforms such as Facebook, Twitter, blog posts, press releases, and e- newsletters as vehicles to promote the City's relevant tourism activities, events and festivals and tourism business happenings. 9. Support the City's efforts to attract visitors to local events by acting as a sourcing partner to help secure vendors as well as social media and PR support. 10. Produce an annual report per the Contractor's organizational documents and present such report to the City Lodging Tax Advisory Committee, City Council, or other meetings, if requested by the City. CA Revised 1-2013 Page 6 of 9 36 Exhibit "B" Compensation and Method of Payment and Reporting Compensation and Method of Payment Contractor shall submit to the City a request for reimbursement for services rendered under this Agreement. The total compensation to the Contractor under this Agreement shall not exceed $472,500. Invoices and request for reimbursement shall be mailed to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 The following are the dates and amounts to be invoiced to the City. 20 7 8 Invoice 1 2 3 4 5 6 Date (no later than): Amount: August , 2017 $90,000 December 1, 20 7 $90,000 March 1, 2018 $90,000 Mayl,2018 $50,625 September , 2018 $50,625 December 1,2018 50,625 March 1, 2019 $50,625 Should the Contractor choose to reduce any of the activities identified in the scope of service identified in Exhibit 4A", the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. Reporting Requirements With each invoice, the Contractor shall provide the following to the City in a report: Web analytics a. Number of user sessions. b. Number of unique users c. Number of repeat visits. d. Number of clicks to the Seattle Southside website. e. Number of specific webpage view counts. f. Traffic source. g. Bounce rate. h. Number of hotel bookings made via the Seattle Southside website (This deliverable is not required in the event SSRTA's website no longer provides a hotel booking engine). 1. Average session duration. CA Revised 1-2013 Page 7 of 9 37 2. Media impressions (When reporting, include whole numbers to reference increases or decreases over time, do not just report percentages). 3. Social media engagement (When reporting, include whole numbers to reference increases or decreases over time, do not just report percentages). 4. Group/Meeting Stats, for the Seattle Southside region, including: a. Leads, booked, assists, and services request leads. b. List of tradeshows & sales conventions attended. c. Number of prospects outreached to (calls, emails, meet-ups, etc.) 5 Familiarization trips and site visits for the Seattle Southside region. 6. Estimated number of overnight guests and room nights generated in the City of Tukwila (to be provided as part of the March 1, 2018 and March 1, 2019 invoices). CA Revised 1-2013 38 Page 8 of 9 In addition to the items outlined above, the following information shall be included with the March 1, 2018 invoice (#3) and March 1, 2019 invoice (#7). This information is required to be collected by Washington State law. As a direct resul t of your proposed tourism-related service, provide an estimate o a. Overall attendance at your proposed eve nt/activity/facility? b. Number of people who traveled fewer than 50 miles for your event/activity? c. Number of people who traveled more than 50 miles? d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? f. Of the people who stayed overnight, the number of people who stayed in PAID accommodations (hotel/motel/bed- breakfast) in Tukwila? (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights.) g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights)? Provide information on how the above actuals were determined. Reports and Deliverables shall be submitted to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 CA Revised 1-2013 Page 9 of 9 39 40 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONTRACT FOR LODGING TAX FUNDING This Contract for Lodging Tax Funding (this "Agreement) is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and the Museum of Flight, hereinafter referred to as "the Contractor," whose principal office is located at 9404 East Marginal Way South; Tukwila, Washington; 98108. WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of Washington ("RCW"), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on April 25, 2017, the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, on June 5, 2017, the Tukwila City Council concurred with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to the Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: • Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $50,000.00. By entering into this Agreement, the City accepts no responsibility for the activities or events, or the operation of the activities or events, described in Exhibit A. 3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing June 15, 2017, and ending March 1, 2018, unless sooner terminated under the provisions hereinafter specified. All services and sponsorships conducted by the Contractor shall occur in 2017. CA Revised 2012 Page 1 of 11 41 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security, or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor or any employee of the Contractor. 5. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, or arising out of or in connection with the activities described in Exhibit A of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115 then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. It is further provided that no liability shall attach to the City by reason of entering into this contract except as expressly provided herein. 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000.00 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000.00 for each occurrence, $2,000,000.00 general aggregate and $2,000,000.00 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured- CA Revised 1-2013 Page 2 of 11 42 Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not contribute to it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor-provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement at least as broad as the Insurance Services Office Additional Insured endorsement CG 20 38 04 13. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days' notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 7. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with Chapter 40.14 RCW and by the City. 8. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. CA Revised 1-2013 Page 3 of 11 43 Termination. A. This Agreement may at any time be terminated by the City by giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. B. Failure to provide products and services on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. C. The parties hereto acknowledge that this Agreement is funded by lodging tax funds, collected and expended by the City pursuant to Chapter 67.28 RCW. In the event of any amendments to Chapter 67.28 RCW which impact collect or use of lodging taxes, the City may, at its sole discretion, terminate this Agreement giving the Contractor 30 days written notice of the City's intention to terminate the same. 10. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 11. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. Nothing in this Agreement shall prohibit the Contractor from engaging outside vendors or other service providers in the normal course of its operations or otherwise in furtherance of the services to be provided under this Agreement. 12. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 13. SeverabiliW and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 14. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. CA Revised 1-2013 44 Page 4 of 11 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy Oflaherty APPROVED AS TO FORM: Office of the City Attorney CA Revised 1-2013 By: Printed Name and Title: Address: Page 5 of 11 45 Museum of Flight Exhibit "A" 2017 Scope of Services 1. As needed, contractor shall refer visitors and convention planners to Seattle Southside Regional Tourism Authority (SSRTA), a destination marketing organization for the City, for assistance with lodging, restaurants, attractions, transportation companies, etc. or directly to the City. 2. Contractor will encourage 3rd party organizers holding events at the Museum to utilize Seattle Southside (Tukwila, SeaTac, and Des Moines) hotels. Contractor will, when appropriate, provide 3rd party organizers a one-page promotional flyer as an attachment to its rental contracts. The content of the flyer will be mutually agreed upon by the City and the Museum. 3. The Museum will invite City staff and SSRTA staff members to present to Museum staff and/or volunteers the SSRTA guest relations program in order to ensure staff and/or volunteers help promote tourism in the City in partnership and through the City and SSRTA. 4. The Museum will work with the City's partner, SSRTA, to create vacation packages directed toward overnight guests. 5. The Museum will seek public relations opportunities to recognize the City in press releases, posters, etc. 6. The Museum will include the City in all appropriate donor listings. 7. The Museum will publish an article in a 2017 issue of aloft magazine (read by over 50,000 people) about the City of Tukwila. The article could include a discussion about things to do outside of the Museum on visits to the City, dining options, and/or stories of interests as well as highlighting the Museum — Tukwila partnership. The City will have the opportunity to provide input to the content of the article. 8. The Museum shall contribute an article to one edition of the City's section of the Tukwila Reporter or Hazelnut (as deemed most appropriate by the City) about the partnership and corresponding economic impacts. The insertion shall include a redeemable Museum coupon for City residents. 9. The Museum shall provide the City two social media posts in order for the City to promote upcoming events and festivals in the City. . Total Value: $5,000 CA Revised 1-2013 Page 6 of 11 46 10. Memorial Day Weekend Activities: Activities honoring fallen military service men and women. The City shall be listed as the presenting sponsor for Memorial Day Weekend. Planned events include: • Performance by the Boeing Employee Concert Band • Public progra featuring civilian and military guest speakers • Free admission for US Military personnel with identification Presenting Sponsor Benefits: a. Opportunity for City of Tukwila staff to make brief remarks during the public program b. Logo on Museum website event page for Memorial Day c. Display City of Tukwila banner (provided by the City) in prominent location d. Six (6) passes for guests admission to the Museum Total Value: $10,000 11. Jet Blast Bash/Seafair Activities: Outdoor family weekend festival right on the Blue Angels' flight line with static displays in the Museum's parking lot and guest speakers in the Museum's theater. The City shall be Ilisted as the presenting sponsor for the Jet Blast Bash/Seafair Activities on August 5th and 6th. Planned events include: 10,000+ Museum members and guest visitors enjoy food, drinks, entertainment, and special activities in the east parking lot including up-close viewing of the Blue Angels flights. In addition to activities in the parking lot, special guests such as legendary SR-71 Blackbird spy-plane pilot Brian Shul share their stories in the theater. Presenting sponsor benefits: a. Acknowledgment on the Museum's Jet Blast Bash webpage with linked logo. Tukwila's name shall appear near the top of the webpage, with linked logo at the bottom of the page. b. A prime dedicated 10' by 10' tent with 6' tables for giveaways, information, and/or for hospitality. Museum understands the City will use its booth to promote other businesses in the City or make the booth available to SSRTA. c. Photo booth (or equivalent opportunity) at VIP viewing party with City of Tukwila (or similar props) included and opportunity for guests to take home their photos. d. Minimum of five social media cross-promotion posts leading up to and during the event. City can use the cross-promotions to promote activities, dining, shopping, and hotels in Tukwila. e. Opportunity to put promotional items in VIP goodie bags or distribute at lunch tables. Promotional items could be discounts and coupons for activities, dining, shopping, and/or hotels in Tukwila. f Museum shall work with media promoting the event to ensure that "Tukwila" is used in articles and radio broadcast about the event. For example, "Jet Blast Bash, presented by the City of Tukwila." Total Value: $15,000 CA Revised 1-2013 Page 7 of 11 47 12. Museum of Fright Halloween Event: For one night each year, the Museum of Flight becomes the spooky Museum of Fright! The City shall be listed as the presenting sponsor for the "Museum of Fright Family Halloween Event" with the following benefits. Planned events include: Fun and deaducational flight-themed activities including storytelling, arts and crafts, simulator flights, and games. Presenting sponsor benefits: a. Acknowledgment on the Museum of Fright webpage with linked logo. Tukwila's name shall appear near the top of the webpage, with the linked logo at bottom of the page b. Minimum of five social media cross-promotion posts leading up to and during the event c. Dedicated table space during the event to provide information and giveaways about City hospitality resources d. Museum shall work with media promoting the event to ensure that "Tukwila" is used in articles and radio broadcast about the event Total Value: $5,000 13, Veteran's Day Activities: The Museum salutes the outstanding contributions of America's veterans at the annual Veterans Day Ceremony. The City of Tukwila shall be listed as the presented sponsor of Veteran's Day at the Museum of Flight. Planned events include: • Performance by a local community orchestra • A color guard presentation, and guest speakers from the U.S, military • Public program featuring civilian and military guest speakers • Special family programs throughout the day. 2017 will pay special tribute to the American Fighter Aces Association • All U.S. veterans and current U.S. military personnel receive free Museum admission Presenting Sponsor Benefits: a. Logo on Museum website event page for Memorial Day b. Display City of Tukwila banner (provided by the City) in prominent location c. Six (6) passes for guests admission to the Museum Total Value: $10,000 14. Santa Fly-In Holiday Event: Holiday themed activities in and around the Museum welcome families. The City shall be listed as the presenting sponsor for the "Santa Fly In," Planned events include: • Santa and Mrs. Clause make a dramatic entrance aboard his deHavi land Beaver aircraft (weather dependent). • Local community orchestras provide holiday music. • The Museum hosts a variety of family-fun activities. Presenting Sponsor Benefits: CA Revised 1-2013 48 Page 8 of 11 a. Acknowledgment on the Santa Fly In webpage with linked logo. Tukwila's name shall appear near the top of the webpage, with the linked logo at the bottom. b. Minimum of five social media cross-pro otion posts leading up to and during the event. c. Dedicated table space to provide information and giveaways about City Hospitality resources. Total Value $5,000 CA Revised 1-2013 Page 9 of 11 49 Exhibit "B" Compensation and Method of Payment and Reporting Compensation and Method of Payment Contractor shall submit to the City a request for reimbursement for services and sponsorships rendered under this Agreement. The total compensation to the Contractor under this agreement shall not exceed $50,000.00. Invoices and request for reimbursement shall be mailed to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 The following are the dates and amounts to be invoiced to the City. Date (no later Amount: than): August 8, 2017 $25,000 For: emorial Day Event and Jet Blast Bash. useum of Fright and Veteran's Day Event December 1, 2017 $15,000 January 5, 2018 $10,000 General Marketing and Santa Fly In. Should the Contractor choose to cancel or modify any of the events sponsored by the City under this agreement, the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. Reporting Requirements With each invoice, the Contractor shall provide the following to the City: 1. Estimate number of attendees for each event. 2. Website views on the Contractor's website of the event page 3. Likes, follows, and shares on social media for the event. 4. Examples of marketing material prepared to promote the event. 5. List of any earned media for the event. 6. Any other document the Contractor wants to provide to de onstrate success of the event and marketing activities. CA Revised 1-2013 Page 10 of 11 50 In additional the items outlined above, the following information shall be included with the January 5, 2018 invoice. This information is required to be collected by Washington State law. As a direct result of ou a. Overall attendance at your proposed event/activity/facility? o osed tourism-related service, irovide an estimate of: b. Number of people who traveled fewer than 50 miles for our event/activi c. Number of people who traveled more than 50 miles? d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? Of the people who stayed overnight, the number of people who stayed in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila? (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights.) g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights)? Provide information on how the above actuals were determined. Reports and Deliverables shall be submitted to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 CA Revised 1-2013 Page 11 of 11 51 52 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONTRACT FOR LODGING TAX FUNDING This Contract for Lodging Tax Funding (this "Agreement") is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Starfire Sports, hereinafter referred to as the Contractor," whose principal office is located at 14800 Starfire Way; Tukwila, Washington; 98188. WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of Washington ("RCW"), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 6728 RCW; and WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on April 25, 2017, the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, on June 5, 2017, the Tukwila City Council concurred with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to the Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $42,000. By entering into this Agreement, the City accepts no responsibility for the activities or events, or the operation of the activities or events, described in Exhibit A. The City may ask for background documentation for any items provided to the City as part of the invoices or year-end reports. Contractor shall provide any requested information to the City as soon as responsibility possible. Payment by the City shall not be made until requested information is provided to the City. CA Revised 2012 Page 1 of 9 53 3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing June 15, 2017, and ending February 1, 2018, unless sooner terminated under the provisions hereinafter specified. AM services and sponsorships conducted by the Contractor shall occur in 2017. 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security, or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor or any employee of the Contractor. 5. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out, of or in connection with the performance of this Agreement, or arising out of or in connection with the activities described in Exhibit A of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115 then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractors liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. It is further provided that no liability shah attach to the City by reason of entering into this contract except as expressly provided herein. 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liabilit insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000.00 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000.00 for each occurrence, $2,000,000.00 general aggregate and $2,000,000.00 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial CA Revised 1-2013 54 Page 2 of 9 General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. E3. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shah be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not contribute to it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor-provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement at least as broad as the Insurance Services Office Additional Insured endorsement CG 20 38 04 13. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days' notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 7. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with Chapter 40.14 RCW and by the City. CA Revised 1-2013 Page 3 of 9 55 8. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 9. Termination. A. This Agreement may at any time be terminated by either party by giving to the other party thirty (30) days written notice of the intention to terminate the same. B. Failure to provide products and services on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. C. The parties hereto acknowledge that this Agreement is funded by lodging tax funds, collected and expended by the City pursuant to Chapter 67.28 RCW. In the event of any amendments to Chapter 67.28 RCW which impact the collection or use of lodging taxes, the City may, at is sole discretion, terminate this Agreement by giving to the Contractor thirty (30) days' written notice of the City's intention to terminate the same. 10. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 11. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. Nothing in this Agreement shall prohibit the Contractor from engaging outside vendors or other service providers in the normal course of its operations or otherwise in furtherance of the services to be provided under this Agreement. 12. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 13. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 14. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. CA Revised 1-2013 Page 4 of 9 56 Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney CA Revised 1-2013 By: Printed Name and Title: Address: Page 5 of 9 57 Exhibit "A" Starfire 2017 Scope of Services General: Contractor shall organize, promote and facilitate tournaments, leagues and events at Starfire Sports Complex with the goal of attracting over 10,000 overnight hotel/motel room nights and 1.3 million annual visitors (not unique visitors) in a collaborative working relationship with the City of Tukwila. The purpose of this agreement is for the tracking of hotel bookings, promotions and marketing. 58 1. As needed, contractor shall refer teams and event directors directly to Seattle Southside Regional Tourism Authority (SSRTA), a destination marketing organization for the City, for assistance with lodging, restaurants, attractions, transportation companies, etc. or directly to the City. 2. Contractor will encourage and, where possible, require other 3td party organizers holding tournaments and events at Starfire to utilize Seattle Southside (Tukwila, SeaTac, and Des Moines) lodging businesses. Contractor will provide 3rd party organizers a one page promotional flyer as an attachment (to be provided by the City) to its rental agreements. 3. Contractor shall provide a prominently placed City of Tukwila logo to the sponsor section of the landing page of www.starfiresports.com website. 4. Contractor will promote City of Tukwila attractions and activities through its marketing department, league information, and tournament relations via links in email signatures and information in event documents. Information may be regarding non-city activities. 5. Contractor and City shall work in conjunction to provide content in the regular e-newsletters Starfire Sports about Tukwila attractions and activities. OM 6. In all collateral, press releases, medias, etc. where a location is mentioned, contractor shall always identify the location of Starfire as being located in "Tukwila." Contractor shall encourage third parties operating at or hosting events at Starfire to also list the location as "Tukwila." 7. Provide a minimum of four social media post per month promoting activities, dining, shopping, and/or hotels in the City. Content to be provided by the City and approved by Contractor. 8. As deemed most appropriate by Contractor, use the #Tukwila or the name "Tukwila" in social media posts on Facebook, Twitter, Google+ and/or Instagram. 9. Contractor shall make available free meeting space, during regular operating hours by the Contractor, for the City, provided City events do not conflict with paid meeting reservations. 10. Contractor shall work with the City to promote events in the City, including but not limited to City sponsored events, events sponsored by third parties, and grand openings of businesses within the City. Events promoted by the City, with the contractor, cannot be in conflict with the business interests of Starfire Sports. CA Revised 1-2013 Page 6 of 9 11. The City of Tukwila shall also be considered a tournament partner for 2017. As a tournament partner the City shall be receive the following benefits: a. City included as part of the Tournament naming/logo (e.g. The Starfire Astro Turf® Cup, Tukwila, WA). b. Visibility on www.starfiresports.com homepage, youth tournaments landing page, tournament event page, and drop-down navigation menu. c. 300px by 300px placement on the tournament event page and tournament landing page of starfiresports.com. d. 300px by 300px placement in all registration and announcement emails related to the tournaments. e. (6) Banners displayed during each day of the tournaments; banners to be provided by City. f. (1) 10' x 10' booth during each day of the sponsored tournaments. g. (1) PA Announcement mention every 4 hours during each day of the tournaments. h. (1) 8.5" x 11" promotional flyer in all sponsored tournament(s) coach's packets. i. (1) 100px by 75px placement in two Starke newsletters. j. (1) Marketing email sent to all tournament participants. lc, (1) Rotating placement in the Starfire Media Center during the tournament season. I. Mentions via Starfire's social media platforms. m. Opportunities for City officials to participate in Tournament award presentations. CA Revised 1-2013 Page 7 of 9 59 Exhibit "B" Compensation and Method of Payment and Reporting Compensation and Method of Payment Contractor shall submit to the City a request for reimbursement for services and sponsorships rendered under this Agreement. The total compensation to the Contractor under this agreement shall not exceed $42,000.00. Invoices and request for reimbursement shall be mailed to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 The following are the dates and amounts to be invoiced to the City. Au List 1,2017 December 1, 2017 Janua 5, 2018 Reporting Requirements With each invoice, the Contractor shall provide the following to the City: 1. List of tournaments, events, and activities hosted at Starfire, either by the Contractor or third parties. 2. Basic web analytics for Contractor's website. 3. Examples of social media used by the Contractor promoting the City of Tukwila and/or businesses in the area. 4. Examples of any marketing materials prepared by the Contractor, which utilize the City's name and/or logo. 5. List of any earned media generated, which promotes events at Starfire. 6. Any other document the Contractor wants to provide to demonstrate success of the event and marketing activities. CA Revised 1-2013 Page 8 of 9 60 In additional the items outlined above, the following information shall be included with the January 5, 2018 invoice. This information is required to be collected by Washington State law. As a direct result of your proposed tourism-related service, provide an esti a. Overall attendance at your proposed event/activity/facility? b. Number of people who traveled fewer than 50 miles for your event/activity? c. Number of people who traveled more than 50 miles? d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? f. Of the people who stayed overnight, the number of people who stayed in PAID accommodations (hotel/motel/bed- breakfast) in Tukwila? (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights.) g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room ni h s ? ate of: Provide information on how the above actuals were determined. Reports and Deliverables shall be submitted to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 CA Revised 1-2013 Page 9 of 9 61 62 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes June 12, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Verna Seal Staff: David Cline, Derek Speck, Brandon Miles, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Lodging Tax Contracts Staff is seeking Council approval of three contracts for recipients of lodging tax funds. These applications were previously approved by the City Council on June 5, 2017, but final contracts in amounts over $40,000 must go through a second round of Council approval. The contracts are as follows: • Seattle Southside Regional Tourism Authority (SSRTA): $270,000 for 2017 and $202,500 for 2018 for marketing services to attract out of area guests. • Museum of Flight: $50,000 for marketing and events. • Starfire Sports: $42,000 for branding and marketing efforts. UNANIMOUS APPROVAL. FORWARD TO JUNE 19, 2017 REGULAR CONSENT AGENDA. II. MISCELLANEOUS Adjourned 5:34 p.m. Committee Chair Approval Minutes by LH 63