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HomeMy WebLinkAbout2017-07-20 - Request for Qualifications - Strander Boulevard / Southwest 27th Street ExtensionCITY OF TUKWILA REQUEST FOR QUALIFICATIONS (RFQ) FOR STRANDER BOULEVARD /SW 27TH STREET EXTENSION Due: Thursday, July 20, 2017 5:00 p.m. (PST) The City of Tukwila solicits interest from consulting firms with expertise in Civil and Structural Engineering Design. This agreement will be for approximately two years in duration with the option for the City of Tukwila to extend it for additional time and money if necessary. Consultants will be considered for the following project. The City of Tukwila reserves the right to amend terms of this "Request for Qualifications" (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses. Please review the full RFQ following this notice. Project Description The work to be performed by the CONSULTANT consists of preparing preliminary engineering design, preparing final design & contract documents, and limited right of way services for improvements to Strander Boulevard /SW 27th St. The proposed improvements include a new grade- separated roadway undercrossing of the Union Pacific Railway, widening the road to accommodate four lanes of traffic, a new traffic signal, three (3) new bridges (railroad, vehicle, & trail), retaining walls, storm water /groundwater facilities, and other related engineering tasks. This project has a mandatory 9% DBE goal. The major features of the project are as follows: • Environmental documentation and preparation of permit applications. • Structural design for retaining walls and a railroad bridge for the Union Pacific RR to provide grade separation (including shoo -fly design) • A new 4/5 lane roadway segment east of West Valley Highway and crossing under the UPRR • Roadway widening of two lanes for a portion of the project segment • A separated joint -use trail • A new trail bridge for the Interurban Trail (including new trail connections to Strander Blvd.), • A new flyover vehicle bridge connection to the Tukwila Station • A new traffic signal serving the Tukwila Station • Storm water /groundwater facilities • Determination of R/W needs and a R/W Project Funding Estimate (PFE). The City of Tukwila reserves the right to retain the services of the successful firm(s) for any subsequent phases (R /W, CN) associated with this project. Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria: 1) Qualification of Proposed Project Manager 2) Qualifications /Expertise of Firm 3) Ability to meet schedule 4) Approach to project 5) Familiarity with TUKWILA/WSDOT /FHWA standards 6) Past Performance /References 7) Approach to meet the DBE goal (DBE Participation Plan) Submittal Submittals should be no longer than 15 pages, excluding dividers, and should be on 8 -1/2 by 11 paper using 12 -point fonts. Pages that are 11 by 17 may be used but will count as two pages. Submittals should also include the following information: firm name, phone and fax numbers; name of principal -in- charge and project manager; and number of employees in each firm proposed to project. Please submit FOUR bound paper copies and ONE PDF copy, on a compact disc (CD), of your Statement of Qualifications to: City of Tukwila 6300 Southcenter Blvd., Suite 100, Tukwila, WA 98188 -2544, Attn: Steve Carstens, P.E., Strander Blvd. /SW 27th St Extension RFQ Submittals shall be received no later than on Thursday, July 20, 2017 by 5:00 p.m. (PST). Submittals will not be accepted after that time and date. The City will not be liable for delays in delivery of submittals due to handling by the US Postal Service or any other type of delivery service. Any questions regarding this project should be directed to Steve Carstens, P.E, at 206 - 431 -2446 or by email at Steve.Carstens @TukwilaWA.gov. Only email inquiries will be accepted. Americans with Disabilities Act (ADA) Information The City of Tukwila in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Steve Carstens, P.E. at Steve.Carstens @TukwilaWA.gov or by calling collect 206 - 431 -2446. Title VI Statement The City of Tukwila in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d -4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Dates of publication in the Seattle Times: June 28, 2017 and July 5, 2017. Dates of publication in the Daily Journal of Commerce: June 28, 2017 and July 5, 2017. STRANDER BLVD. /SW 27Th ST EXTENSION CITY OF TUKWILA PUBLIC WORKS DEPARTMENT REQUEST FOR QUALIFICATIONS PRELIMINARY ENGINEERING AND RIGHT OF WAY SERVICES FOR THE STRANDER BLVD /SW 27TH ST EXTENSION TUKWILA PROJECT NO. 98610403 ROBIN TISCHMAK, P.E. CITY ENGINEER STEVE CARSTENS, P.E. PROJECT MANAGER PUBLIC WORKS DEPARTMENT Page 1 STRANDER BLVD. /SW 27Th ST EXTENSION REQUEST FOR QUALIFICATIONS Engineering Consultant Services for the STRANDER BLVD /SW 27TH ST EXTENSION PRELIMINARY ENGINEERING AND RIGHT OF WAY SERVICES ADDITIONAL TECHNICAL INFORMATION IS AVAILABLE ON THE CITY'S WEBSITE http: / /www.tukwilawa. gov /wp- content /uploads /PW- Strander- Grade - Separation- Phase -3- Final - Draft.pdf OBJECTIVE The City of Tukwila Public Works Department intends to procure engineering consultant services (design team) to provide preliminary engineering design and right of way services for the Strander BLVD /27th St Extension project. This is a federally funded project. The work shall be in accordance with the Local Agency Guidelines (LAG) manual. PROJECT BACKGROUND: The cities of Renton and Tukwila have been working in partnership to complete a connection of Strander Boulevard in the City of Tukwila with SW 27th Street in the City of Renton. As lead agency for the first two phases of the project, the City of Renton completed an undercrossing of the Burlington Northern Santa Fe (BNSF) Railway in 2014, connecting SW 27th Street with the Tukwila Commuter Rail Station. The City of Tukwila will complete Phase 3 of the project. In order to reduce the cost of the first two phases of the project, the BNSF undercrossing was completed by installing a pump station to pump both stormwater and groundwater entering the roadway excavation from the surrounding area. This was envisioned as an interim condition until construction of a full, four - lane arterial connection of Strander to SW 27th St. was completed. The full build -out was anticipated to require the construction of watertight walls and a bottom seal for the underpass. The proposed Phase 3 would complete an undercrossing of the Union Pacific Railroad (UPRR) and, the complete four lane arterial connection of SW 27th Street to Strander and to West Valley Highway. Therefore, a key issue for the design of development of Phase 3 is to confirm the amount of groundwater that will be encountered by completing Phase 3 and establishing a plan for managing the groundwater. It should be noted, a Stormwater System Conceptual Design Report, Strander Grade Separation Phase 3, dated April 7, 2017, was completed by Berger ABAM which addresses the key issues related to storm - and groundwater within the project limits This document will be made available on the City's website for use in development of the CONSULTANTS RFQ. Page 2 STRANDER BLVD. /SW 27Th ST EXTENSION SCOPE OF WORK Under the direction of the City's Project Manager, the scope of services may include, but are not limited to: • Project Management • Public Involvement • Business Access Design and Coordination • Survey and Base Mapping • Utilities and Coordination • Preliminary engineering design • preparing final design & contract documents • Traffic Engineering, Illumination, and Signal Design (Signal serving Tukwila Station) • Determination of R/W needs and a R/W Project Funding Estimate (PFE) • Right -of -way acquisition services will be contracted as a future phase (per federal requirements), however, this RFQ process will include selection of the consultant /subconsultant to perform acquisition services. • Environmental Documentation and Permitting (Updating approved NEPA and SEPA documentation) • Railroad Engineering and Design • Structural Engineering o Structural design for retaining walls (secant walls) o Railroad bridge for the Union Pacific RR to provide grade separation (including shoo -fly design) o Flyover vehicle bridge connection to the Tukwila Station • Geotechnical Engineering • Drainage Design • Pump Station Design • Stormwater /groundwater facilities • Roadway Design o A new 4/5 lane roadway segment east of West Valley Highway o Roadway widening of two lanes for a portion of the project segment • Trail/Pedestrian Facility Design o A separated joint -use trail o A new trail bridge for the Interurban Trail (including new trail connections to Strander Blvd.) • Waterline Monitoring Plan Page 3 STRANDER BLVD. /SW 27Th ST EXTENSION • Sanitary Sewer Relocation • Other Directed Services as needed by the City This project has a mandatory 9% DBE goal. SUBMITTAL REQUIREMENTS: Submittals from consulting firms must include the following information: firm name; phone and fax numbers; name and e-mail address for the primary contact; disciplines provided by the firm; specific staff and disciplines to be assigned to the project; specialty services provided, if any; similar project experience examples; and the total number of employees within Washington State. Similar information shall be provided for any sub - consultants. Project examples cited, especially those similar projects, should be within the last five years, focusing on demonstrating the capabilities listed above, include reference contact information, and include contributors only if they are proposed for this project. Four (4) bound copies of the Proposal and one (1) PDF copy on Compact Disc (CD), either mailed or hand - delivered, must arrive at the address listed below no later than 5:00 p.m. (PST) on Thursday, July 20, 2017. No submittal will be accepted after this date and time. The City will not be liable for delays in delivery of proposals due to handling by the US Postal Service or any other type of delivery service. Faxed or emailed submittals will not be accepted. Please reference to the RFQ title on all communications and mailing labels. Submittals should be no longer than 15 pages, excluding dividers, and should be on 8 -1/2 by 11 paper using 12 -point fonts. Pages that are 11 by 17 may be used but will count as two pages. Submittals should also include the following information: firm name, phone and fax numbers; name of principal -in- charge and project manager; and number of employees in each firm proposed to project. Address the Proposals to: City of Tukwila, 6300 Southcenter Blvd., Suite 100, Tukwila, WA 98188 -2544, Attn: Steve Carstens, P.E., Strander BLVD /SW 27`h St Extension RFQ Any questions regarding the submittal and selection process, and the project shall be emailed to Steve.Carstens @TukwilaWa.gov. Only email communications will be accepted. Responses will be shared with all firms registered on the Request for Qualifications (RFQ) list maintained by the City. To be included on this list, please send an email to the address above with the name and primary contact email address, stating your desire to submit a Proposal for CONSULTANT services. Please reference the RFQ title on all communications. The City reserves the right to revise this RFQ at any time before the due date. Such revisions, if any, will be announced by addenda to this RFQ. When responding to questions, requests for clarification or issuing addenda, the City will send an email notification to the contact person for each Submitter as soon as each addendum or response is issued. The notification will include an electronic copy of the addendum Page 4 STRANDER BLVD. /SW 27Th ST EXTENSION or clarification when possible. The Submitter must acknowledge receipt of all addenda, in the introductory letter of the Proposal as well as in the Signature Page which can be found as part of this information. Any questions submitted within 3 business days of the submittal deadline may not be addressed. SELECTION PROCESS: Pursuant to the State and Federal regulations, a qualifications -based selection process will be used to select a Consultant for this project. The first step is the submission of Proposals in response to this RFQ. The City will short-list up to three of the CONSULTANT Teams, which demonstrate through their Proposals, the closest match to the City's needs. Upon completion of the evaluation, scoring, and short- listing process, the City will send prompt notification to all Submitters, or will notify them of a decision not to issue a short-list. The second step in the selection process will be interviews with the short- listed teams. Additional information for the interviews will be provided to all short- listed candidates. Scoring from the short- listing process will be brought forward to the final scoring of the interviewed CONSULTANT Teams. The following criteria will be used to evaluate and rank the Proposal responses: Step 1: Short - listing Criteria Possible Points Qualification of Proposed Project Manager; 20 Qualifications /expertise of firm 30 Ability to meet schedule 10 Approach to project 10 Familiarity with TUKWILA/WSDOT /FHWA standards and requirements 20 Past performance /references 5 Approach to meet the DBE goal (DBE Participation Plan) 5 Step 1 Total 100 Step 2: Final Selection Criteria Interview Possible Points 100% At the option of the City, Past Performance/Reference Checks for the Consultants might be required, and would be included as part of the Interview scoring. TERMS AND CONDITIONS: The City reserves the right, at its sole discretion, to cancel this RFQ, issue a new RFQ, reject any or all Proposals, seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFQ, seek and receive clarifications to a Proposal and waive any deficiencies, irregularities or technicalities in considering and evaluating the Proposals. This RFQ does not commit the City to enter into a contract or proceed with the procurement of the project. The City assumes no obligations, responsibilities and liabilities, fiscal or otherwise, to reimburse Page 5 STRANDER BLVD. /SW 27Th ST EXTENSION all or part of the costs incurred by the parties responding to this RFQ. All such costs shall be borne solely by each Submitter. Materials submitted in response to this competitive procurement shall become the property of the City and will not be returned. All submittals received will remain confidential until the City and the successful CONSULTANT Team sign the agreements resulting from this RFQ. All submittals are deemed public records as defined in the RCW 42.17.250 to 42.17.340. AMERICANS WITH DISABILITIES ACT (ADA) INFORMATION The City of Tukwila in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Steve Carstens, P.E. at Steve.Carstens @TukwilaWA.gov or by calling collect 206 - 431 -2446. TITLE VI COMPLIANCE The City of Tukwila in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d -4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Page 6 STRANDER BLVD. /SW 27Th ST EXTENSION SIGNATURE PAGE *This page must be included in your RFQ* CITY OF TUKWILA PUBLIC WORKS DEPARTMENT All submittals must be in ink or typewritten and must be executed by a duly authorized representative of the proposing entity. If the proposer is a subsidiary or doing business on behalf of another entity, so state, and provide the firm name under which business is hereby transacted. Submittals will be received at the City of Tukwila Public Works Department, located at 6300 Southcenter Blvd, Suite 100, Tukwila, WA 98188. See the Request for Qualifications (RFQ) for additional details. REQUEST FOR QUALIFICATIONS — CITY OF TUKWIAL PROJECT NO. 98610403 The undersigned proposer hereby agrees to execute the proposed contract and furnish all materials, labor, tools, equipment and all other facilities and services in accordance with this RFQ. The proposer agrees, by submitting a proposal under this RFQ, which in the event any litigation should arise concerning the submission of proposals or the award of contract under this RFQ, the venue of such action or litigation shall be in the Superior Court of the State of Washington, in and for the County of King. Non - Collusion Declaration The undersigned proposer hereby certifies under penalty of perjury that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on behalf of any person or entity not herein named; and that said proposer has not directly or indirectly induced or solicited any person or entity on the proposed work to put in a sham proposal or any person or entity to refrain from submitting a proposal; and that said proposer has not, in any manner, sought by collusion to secure to itself an advantage over any other consultant(s) or person(s). Proposer's Registered Name Authorized Signature Date Address Printed name and Title City, State, and Zip Telephone Number Email Address WA State Business License Number (UBI) EI Number /Federal Social Security Number State Contractor License Number Addendum Acknowledged #1 #2 #3 #4 DOT 140 -564 11/2016 Page 7 of 7