HomeMy WebLinkAboutCOW 2017-06-26 Item 3B - Public Safety Plan - Sustainability Goals for Fire Station Construction---_/u6ials
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A( &NDA 1'I'FN1'JTHA;� Sustainability Goals for Fire Stations
017 ElCover,
SPONSOR'S The Council is asked to provide direction through consensus on sustainability goals for the
construction of three fire stations.
E]Tr,ans, &Infrastructurc E] Arts (",ornrn. 0 ]larks ('0111111, EJ Planning CWTMI
SP()NS0R/An,wN- Mayor's Office
O)MM11"'FF Unanimous; Forward to Committee of the Whole for Consensus
COST IMPACT / FUND SOURCE
Fund Source.
MTG.DATE
RECORD OF COUNCIL ACTION
MTG.DATE
ATTACHMENTS
06/26/17
Informational Memorandum dated 05/31/17
Weinstein A+U Sustainability Memo
Minutes from the Public Safety Committee meeting of 5/15/17 & 6/19/17
22
City of Tukwila
Allan Ekberg, Mayor
TO: Public Safety Committee
FROM: Rachel Bianchi, Communications and Government Relations Manager
CC: Mayor Ekberg
DATE: May 31, 2017
SUBJECT: Sustainability Goals for Fire Station Construction
ISSUE
With the ass,istance of Weinstein A+U, the Committee had an initial discussion on May
15, 2017 regarding potential! sustainability goals associated with the construction of
three new fire station. Staff is seeking direction from the Committee as to next steps.
BACKGROUND
The Weinstein A+U memo provided a comprehensive look at various routes the City
could take regarding sustainability in design and construction of the fire station program.
The memo covered potential certification programs such as LEED, examples of project�s
in neighboring jurisdictions that were certified, and alternatives to certification, The
memo also included a recommendation section that indicated that funding will be a
driver in the "intensity of the, City's sustainability goals,
Per the discussion in committee • May 15, 2017, it was acknowledged that the costs •
certification, alone can be in the $100,000 range, depending on which certification one is
seeking, and that doesn't include the hard costs associated with constructing to that
certification. Pursuing certification — such as LEED gold status — is one route for the
City
• consider to achieve its sustainability go. ls, However, staff is mindful as to, the
budget implications associated with this choice.
The Pacific Northwest is known for its strong building, energy and other codes that
positively affect sustain abil ity-related issues. The City has a "do noth I no" option th
would still produce buildings that are mindful of energy and water use and �ave
relatively low impacts • the environment.
However, the City also has the opportunity to find a more sustainably middle ground
that is conscious of cost but also forward -thinking in long-term investments that could
save natural and financial resources. For inst�ance, focus on energy efficiency would
have a positive impact on the long-term maintenance and operations budget of each
building, while also saving environmental impacts associated with operating an
inefficient HVAC system.
RECOMMENDATION
Due to the budget implications associated with certification, and acknowledgement of
the City's long-term desire to steward the environment and community, staff
recommends the City choose the [after option of a sustainable middle ground. By
providing Weinstein A+U with specific direction as to identifying sustainable features
that will produce long-term financial and environmental savings, the City can have a 23
INFORMATIONAL MEMO
Page 2
meaningful impact over the life • these buildings. This direction will require Weinstien
A+U and sub consultants to have a sustainabil'ity charrette and assess project
sustainability elements at Schematic Design, Design Development, Construction
Documents and project completion stages. Project fees outside of construction costs
associated with this sustainability efforts range from $40,000 - $60,000. The Council is
being ask�ed to provide consensus on the above approach at the June 26, 2017
Committee of the Whole meeting.
ATTACHMENTS
Weinstein A+U Sustainability Memo
W2017 Wo MemoslSustainabi�li4y Merno 2 FINAL.doc
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EVALUATING THIRD PARTY GREEN BUILDING CERTIFICATION FOR TUKW[LA FIRE STATIONS
MAY 9,2017
Submitted bv Weinstein A+U/m collaboration with O'Brien and Company
Introduction
According to the Tukwila Comprehensive Plan, published in2DlS, the City of Tukwila desires tmbee
community that prioritizes livability for its residents and responsible environmental stewardship for
the benefit of future generations. |m the execution of the Public Safety Program, the City now has a
unique opportunity to embody those priorities (naset of buildings that will continue to serve Tukwila
for the next 50 years or more. The design team for the new Tukwila Fire Stations, led by architecture
firm Weinstein A+U,is delighted to assist the City in crafting new buildings that embody the culture of
the City, im addition tooptimizing the operations of the Tukwila Fire Department.
The design team recognizes that the City already has many critical goals directly related to
sustainability, such as low building operating costs, the use of materials that will continue to perform
and be attractive for the \ifespam of the buildings, and promoting the health of the city's waterways. 8y
choosing to fund high-performance buildings, not only will Tukwila support a healthier environment
for all and save money over the life of the buildings, but it will also provide resilient, restorative
fac0ities for its fixst-reuponders.Abuilding that operates with minimal energy input will have an
enhanced ability to function in the event of a natural disaster or fuel shortage, running much longer
than a conventional building when forced to use a back-up generator. Buildings that incorporate
quality daylighting strategies and high indoor air quality standards have been demonstrated to
improve both the physical and menta:l health of their occupants, increasing worker productivity and
reducing the number of sick days taken by employees. LastIy, cities that are growing at a rate such as
Tukwila's have an opportunity to infliuence the quality of that growth by setting a good example with
their public facilities. High-performance public buildings can be advertised as saving tax-payers
money in the long term, but they can also further educate constituents about the varied benefits of
sustainable design, inspiring consumers - and by extension, private developers - to value sustainable
strategies in all types ofconstruction.
Given the many benefits of choosing to pursue high sustainability goals for new public buildings, the
purpose of this memo is to help the TukwiIa City Council understand how Green Building Certification
could help achieve those goals on their new fire stations, as well as adding further value to these
projects.
Why consider third party certification?
Third party certification ofa green building features provides three main benefits:
accountability, public recognition, and better building performance. Accountability means that
am owner can use third party certification tm hold the design and construction team toestablished
standards, and receive verification that those standards were met by an impartial outside entity. This
leads to a transparency and comparability that allows public owners to Communicate to constituents
and stakeholders that they are providing abuilding o6a certain standard, which can be compared to
projects provided by other public entities using the same certification system.
The most direct value for owners from using a third-party certification is driving better building
performance. Many certification programs are comprehensive, requiring projects toaddressmu|tip|e
environmental issues to a certain level in order to earn certification. This acts as a driver for owners
and project teams toidentify ways to improve all aspects of environmental sustaimnbinty addressed in
acert#icmtion program. Third party certification also provides an additional, impartial metric for
evaluating individual strategies for a project, allowing teams rm determine which strategies will best
achieve given performance threshold within a project budge%.
Alternatives to certification
Third-party certification has an additional cost to the project and can sometimes require projects to
implement strategies that are not the best fit. There are other tools an owner can use to achieve the
accountability and building performance that third-party certifications provide. These tools can also
be used in conjunction with a third-party certification to assure a successful certification; however,
they do not provide the same ability to promote a project's achievements, or to understand how the
project is performing compared to similar projects.
Some examples of these tools are:
• Contracting methods: Integrated Project Delivery, Design/Build with performance guarantee
• Decision-making tools: Life-Cycle Cost Analysis and Energy 8emuhrmarking
• Verification tools: Monitoring-based commissioning, building envelope commissioning,
Energy Star Portfolio Manager
Regional Precedents
Since third-party certifications for green building began to show up in the market in the late 19�0s,
rnany government entities of all sizes have looked to these outside resources to help set consistent,
impartial standards for achieving environmental, climate, and performance goals for the assets they
build and manage. According to the US Green Building Council's Public Policy Library, there are
currently 2l5 government policies im the US requiring some sort of green buWding certification for
public buildings (searched D5/0312QY7)' These stretch from the federal level to small and large cities
and are in the East, South, Midwest, Southwest, and Western parts of the country. The following
section highlights some of those policies relevant to the Pacific Northwest region.
Federal, State, and Local MunicipuCertification Requirements
Federal Executive Order 13423, adopted in 2007, requires federal agencies to meet high-performance
and sustainable building goals. Those goals have been translated into federal guidelines by the
General Services Administration, who has endorsed both LEED and a version of Green Globes as tools
for agencies bo prove compliance with the guidelines.
Since 2OQ5, Washington State has required that all major facility projects mf public agencies receiving
funding ina state capital budget, o�r projects financed through a financing contract, bedesigned,
constructed, and certified hoat least the LEED Silver standard. QCW 39�.3S.O4O also neqmiresthese
projects to conduct a life-cycle cost analysis to evaluate energy efficiency options.
King County's 2013 update to the Green Building and Sustainable Development Ordinance requires all
eligible new construction projects to strive for LEED Platinum certification or, for non LEED-eligible
projects, the highest level of certification available on an internal sustainable infrastructure scorecard
or other approved third-party certification. Other approved programs include Built Green, Evergreen
Sustainable Development Standard, Salmon Safe, and Living Building Challenge.
City of Seattle's Sustainable Buildings and Sites Policy for municipal facilities requires new
construction and major renovations 5,000 square feet or greater to meet LEED Gold, as well as key
performance requirements for energy and water efficiency, waste diversion, and bicycle facilities.
SeattIe also has several private-sector incentive programs in place that provide fast track permitting,
additional FAR, and additional height.
The cities of Kirkland, Shoreline, Lynnwood, Bothell, Newcastle, and Redmond all have private-sector
incentive programs for green building (fast-track permitting is the most common), but no policy
requirements for municipal buildings. Issaquah has, Resolution 20D4-11^ which requires LEED Silver or
Built-green 4-star. Non-applicable building types must refer to those systems for applicable green
building practices but do not have to pursue certification.
Certification Status for Fire Stations Locally and Notionally
LEEDis by far the most common certification program used by agencies and municipalities for fire
stations and related facilities. There are over 30QLBE[)certified fire facilities internationally and
another, 3OAregistered. Seventeen Vf the certified projects are in Washington, primarily inSeattle,
Olympia, Vancouver, and Issaquah also have certified fire stations, Green Globes has a handful of
certified fire stations across the US, none in Washington, Overall Green Globes has certified G3
buildings in Washington mf all types, many owned by federal agencies,
Example projects
° Seattle Fire Station 2O,comn|eted in3Ol4,im the highest rated LEED Platinum Fire Station certified.
It is 9,400 sf with space for two apparatus and features a solar PV array, green stormwater
infrastructure, durable low-maintenance materials, and high-eff iciency glazing for daylight, sound
control, and energy efficiency. |m20l8it earned the FlE.Rj]. Honor and Seattle Design Excellence
Awards.
° City of Eagan Public Safety Center in Minnesota was the first Green Globes certified fire station in
2011. The 38,000 sf building combined two previous fire stations into one centralized location
and also serves asa training center and dorm for volunteer fire fighters, |t features aground
source heat pump, day|ighting and LED lights, and recycled materials.
^ City of Olympia Fire Station 4 was also completed in2O11 and earned LEED Gold. It is 13,370 sf,
including some administrative space, and features aggressive insulation, heat exchangers, and a
highly efficient HVAC system along with functional daylighting design. This project won the
NationaI Fire Chief Station Style First Place award,
When evaluating use of a third-party certification program, it is important to consider that there are a
variety of options, including the most common system, Leadership in Energy and Environmental
Design (LEED)by the U5 Green Building Council. Some address green building across multiple
categories and some focus om one aspect ufsusLa|nabU|ty that may align bestvv|thanowner's goals.
Comprehensive Environmental Sustoinobility Certifications
LEED
• Most widely recognized and accepted program; used by most municipal, county, and state
policies for green building.
• Est|mnatedS85,088to$l25,QOOinadministrativecostsandcertiMcationkeesperbmi|ding.
Some efficiencies for projects designed and built at the same time by the same teams.
• The latest version, LGED v4, has a number of new credits that can drive better building
performance, such as those for integrative process, whole building life-cyc�e assessment,
green stormm/ater infrastructure, and advanced commissioning,
• LEED certification for similar buildings are likely to be one level lower in Version 4 than it
would have been in the previous version, e.g. LEED v3 Gold building = LEED v4 Silver building
Green Globes
• Criteria substantially similar to LEED, except no prerequisites and includes the ability to
determine which credit categories are applicable.
• Uses surveys and on-site verification to ease documentation requirements. Access to verifier
via phone and e-mail during design.
• Estimated $60,000 - $804000 in administration, verification, and certification fees.
Living Building Challenge (LBC), LBCPe1 �,orNst Zero Certification
°
Ali features of the program are required for LBC certification, and the features from three of six
categories are required for Petal certification. Net Zero certification is available for buildings
that produce 1O596uf the energy they use oman annual basis.
°
Requirements are high, e,g. net zero energy or net zero water, which results in a high
performing building.
°
Performance verified after one year of continuous operations,
°
$15,000 - $25,000 in certification fees. Additional administrative costs could exceed LEED
costs.
Certifications Specific toon Environmental Attribute
Salmon Safe
• Unique local program focused on regional issues of storm water management, water quality,
habitat, and landscape management.
• Requires recertification every five years tomaintain recognition. Requirements customized in
agreement between certifier and organization receiving certification. On-site verification.
• Fees variable and grants sometimes available. Less cost than LEED and Green Globes.
Energy Star
° National, federal benchmarking program for building energy and water efficiency,
° Based om one year of performance data, verified bvanengineer,
° Nm certification fees. Costs for verification negotiated with verifier.
WELL Building Standard
°
New standard focused on health and wellbeing, Developed and run bv for-profit °8°
corporation with support from the US Green Building Council (also manages LEE[)and
International Living Future Institute (also managesLBC).
° Compatible with UBQ and L0C, with a segment mfoverlapping requirements.
* $25,000 in certifications fees, Administrative costs still unknown.
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Recommendations
Since the values Vfthe City mf Tukwila and the functional needs of the Tukwila Fire Department are
both supported by the construction of high-performance fire stations, the design team strongly
suggests that the City incorporate sustainability goals into it's Public Safety Program. The intensity of
those goals and the decision, how (or if) to certify those buildings will be largely determined bvthe
available funding,
In order to meet those goals, regardless of whether a third-party certification system is used:
• Set specific measurable objectives for building performance and develop owner's project
requirements (DPR) early in the design phase.
• Establish a fair method of verifying results to hold the project team accountable for achieving the
project goals and requirements.
• Engage commissioning professionals for both building systems and building envelope
commissioning. Consider ongoing, nnonitndng -based commissioning.
• Use Energy Star Portfolio Manager to benchmark and track building performance,. Consider
Energy Star building certification.
|n considering whether to use a third-party certification system:
° Understand how your project goals and desired sustainability strategies align with what the
system measures. Projects that follow the steps above and craft a strong approach togreen
building often are very easy to certify, requiring limited adjustments or additions to what was
already planned,
° Articulate what makes a certification valuable to this project so it is clear what the process should
achieve - additional accountabiIity, tools for public recognition and reporting, a higher level of
building performance, etc.
° Decide as early as possible if you will proceed with a certification to allow the project team to
iimtegrate the standards im the system into the design from the beginning. This minimizes possible
additional costs for redesigning and backtracking tocollect information.
Timeline
While it is most efficient for a design team hohave established mustainabilit* goals howork with when
going into the programming phase for a new building, we understand that the City of Tukwila'5
priorities for it's new fire stations are still evolving. Before moving forward into the schematic design
phase of the first station |n August 2G17,the programmatic needs and desires of both the fire
department and city will need to be, reconciled with the budgets that have been established for all
three stations, Given that there is likely to be some modification of either budget or building scope
that comes out of that reconciliation process, we recommend adding a desired level of sustainability
performance to that decision matrix.
In order to facilitate those decisions, the design team will strive to organize our final building
programs andsubmequent cost analysis into a set ofoptions that will help the City choose which level
of spending best aligns with it's highest priorities. For the City's part, it will be crucial to understand
and finalize their priorities im the coming weeks so that a final decision on scope and budget can be
made efficiently during the budget reconciliation period, which is currently scheduled for July 2017,
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Public Sotety Committee Minutes........... ........ ............... ...... May 15, 2017
and reporting wilt fall on the construction contractor and construction management team on
the projects.
• I 9A - -
A 11PIA, I'll,
not go far enough to attain the goal • local and DBE hiring, and that "good faith effort" is not
specific or enforceable. He asked staff to ' rovide more
associated with implementation of a formal community workforce agreement. Since local/DBE
hire is a Council priority, the Council should make the decision about whether to direct
resources to it. He restated an interest in finding a template agreement that could work in
Tukwila. Councilmember McLeod asked how a 10-mile radius was decided for the local hire
DilOt i• lici. Staff res •oncled that a 10-mile radius is a oo•d a lo r- •- Soui
from other jurisdictions. CN er Duffie spoke in favor • the proposal as a starting
point for the City. The Committee did not reach a conclusion and requested that this topic
return at a future meeting. RETURN TO COMMITTEE.
C. Discussion on Public Safet
y Plan Sustainability Goals
Staff is seeking direction from the Committee on sustainability goals and strategies with regard
to the Public Safety Plan buildings program. The architect hired to design the three fire stations,
Weinstein A+U, prepared information for the Committee on various options relating to
sustainability goals including third party certification, energy benchmarking, life-cycle cost
analysis, verification tools, and more. Weinstein A+L) strongly recommends that the City
incorporate sustainability goals into its buildings but decision making around this will be
determined by available funding. They recommend that sustainability goals be factored into
decision-making around the same time as programmatic features, since choices made in both
areas will impact budget availability. Staff will work with Chair McLeod on direction for next
steps, for engaging the Committee and Council on this topic. RETURN TO COMMITTEE.
E. 2017 111 Quarter Police Department Report
Chief Villa updated the Committee on items of interest from the 111 quarter of 2017, including
staffing, recognitions, community outreach, significant operation's, and events. The Committee
requested a future update on the Police Department Strategic Plan. INFORMATION ONLY.
111, MISCELLANEOUS
Adjourned 6:5'6 p.m.
4NCommittee Chair Approval
Minutes by L N
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Public Safety Committee Minutes ................................................................................................ ............................... June 19, 2017
C. Contract: AXON Enterprise. Inc. for Police Department Body /Vehicle Camera Program
Staff is seeking Council approval of a five -year contract with AXON Enterprise, Inc. in the
amount of $550,000.00 for anew body and vehicle camera system and new Taser devices. The
current in -car video system has not performed well. Officers currently do not wear body
cameras, although the department conducted two pilot programs in 2016 that were successful.
Body cameras can increase public and officer safety, enhance recall, and increase transparency
and accountability. Data suggests they lead to fewer confrontations, complaints, and use of
force along with reduced litigation and investigation costs. The Department has approved a
comprehensive policy that goes above and beyond the law regarding privacy considerations.
For example, if an officer is inside a home and the resident requests that the camera be turned
off, the officer can comply depending on the situation. The proposed contract will cost
$153,352.00 the first year for capital and equipment purchase costs, and $98,892.00 for the
following four years. Costs will be paid from existing budget including drug seizure funds. If
approved, the contract will include 29 new vehicle video systems, 50 body cameras for all
uniformed personnel, and 50 new Tasers. Councilmember Duffie inquired about the
consequences of forgettingto turn the camera on, and staff replied thatthere is an investigation
and disciplinary process for all violations of departmental policies. If a camera is lost or stolen
it can be disabled remotely. Chair McLeod asked for assurance that the Department of
Technology and Innovation is supportive of the new system and staff replied that it is especially
considering the dysfunctionality of the current equipment. Councilmember Quinn commented
that early buy -in from the Guild is a benefit and asked if the proposal is in alignment with 21St
Century Policing principles, which staff confirmed. Chief Villa noted that the contract itself was
not included in the packet which was an oversight. Copies were distributed to the Committee
members for review, and they agreed that the item could move forward to the Committee of
the Whole as scheduled. If any concerns are identified by a Committee member the schedule is
subject to change. UNANIMOUS APPROVAL PENDING CONTRACT REVIEW. FORWARD TO
JUNE 26, 2017 COMMITTEE OF THE WHOLE.
D. Public Safety Plan Sustainability Goals
Staff is seeking Council consensus on appropriate sustainability goals associated with
construction of the three new fire stations. The Committee previously heard a presentation on
comprehensive information about certification programs such as LEED, examples of certified
projects, and alternatives to certification. Funding is an important driver in the City's pursuit of
sustainability goals due to the costs associated with pursuing certification such as LEED and
Salmon Safe. Because there are strong building, energy and other codes in the region, the
buildings will naturally have energy and water saving sustainability features regardless of
additional policy direction. Staff recommends that the City not pursue formal certification but
instead to provide direction toward identifying sustainability features that will produce long-
term financial and environmental savings over the life of the buildings. Staff also recommends
that the architects and subconsultants facilitate a sustainability charrette to identify these
elements. Chair McLeod asked what is lost by not pursuing certification, and staff replied that
it isjust the recognition, which is usually more suited to more public buildings such as City Halls.
Also, because modern buildings already incorporate many sustainability features, certification
programs are becoming less meaningful. Committee members spoke in favor of sustainability
principles but also in keeping costs down as much as possible considering the construction
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Public Safety Committee Minutes ................................................................................................ ............................... June 19, 2017
market. They agreed with the staff recommendation. UNANIMOUS APPROVAL. FORWARD TO
JUNE 26, 2017 COMMITTEE OF THE WHOLE.
III. MISCELLANEOUS
Staff reminded the Committee of the special meeting scheduled for Monday, June 26, 2017 at 5:30
p.m. to review and discuss the Facets fire station location study.
Adjourned 6.19 p.m.
Committee Chair Approval
Minutes by LH
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