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Home My WebLink AboutCOW 2017-06-26 Item 3D - Purchase - Police Department Body Camera ProgramCOUNCIL AGENDA SYNOPSIS initials Aleekns Date Prepared by i\tayars erica, Council review 06/26/17 RM 1 P_, 07/17/17 RM ❑ Reaolution Altg Date ❑ Ordinance II ttg Dale ❑ Bid , -lward Altg Date ❑ Other Mtg Date CA`l'1:[ ;()RY 1i Discu+rion 1, • Ptth /ic I- Iearnr %(/g Date Altg Mfg Date ITEM INFORMATION ITEM No. 3.D. 49 STAFF SPONSOR: RICK MITCHELL ORI(;I\.1I.:1('I:\I).1 D.VI I•:: 06/26/17 AGGENDA. IT Em j TrIii Body Camera Program for the Police Department 0j /26/17 Motion Dale 07/17/17 ❑ Reaolution Altg Date ❑ Ordinance II ttg Dale ❑ Bid , -lward Altg Date ❑ Other Mtg Date CA`l'1:[ ;()RY 1i Discu+rion 1, • Ptth /ic I- Iearnr %(/g Date Altg Mfg Date SPONSOR ❑Council ❑Rlayor ❑FIR ❑DCD ❑Pittance ❑Fire TS ❑P R Al Police ❑I'1f ` ❑Corti SP( )NS4 )R'S The police department would like to request approval and authorization for the purchase of SUNINI.1RY new body and in car video cameras, as well as Conductive Energy Devices (Tasers). The department representatives have researched and completed 2 pilot programs in 2016 -17 utilizing the equipment they wish to purchase. They would like to provide details concerning the pilot program and the equipment, and receive approval to move forward with the program and purchase. RI:N[IsWED BY ❑ C.Q.W. Mtg. ❑ CDN Comm ❑ Finance ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks DATE: 6/19/17 COM.MI -rEE Comm. A Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: MCLEOD RECOMMENDATIONS: SPONSOR /ADMIN. Commr1"1.11: Police De' artment Unanimous Approval; Forward to Committee of the Whole COST IMPACT 1 FUND SOURCE ExPI�NDI1'L'RI: RI:QLIIlt1 I) AMOUNT BUDGETED APPROPRIATION REQUIRED $550,000.00 $550,000.00 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 6/26/17 MTG. DATE ATTACHMENTS 6/26/17 Informational Memorandum dated 6/14/17 Power Point Presentation Minutes from the Public Safety Committee meeting of 6/19/17 7/17/17 49 TO: FROM: BY: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Public Safety Committee Mike Villa, Chief of Police Rick Mitchell, Acting Deputy Chief of Police CC: Mayor Ekberg DATE: June 14, 2 017 SUBJECT: Tukwila Police Department Body Camera Program ISSUE The city would like to equip its officers with body cameras and improved in car cameras. BACKGROUND The Police Department has been researching the use of Body Worn Cameras, as well as the replacement of our current in car camera video system. The department conducted 2 pilot programs in 2016 using new equipment and technology. The purpose of the pilot program is due to our department's need for better video equipment capability and performance. The police department currently uses an in -car video camera system only, and officers are not equipped with body worn cameras. The in -car camera system currently utilized has not performed well, and has not met the needs of the department. This camera system has had operational and performance issues through the years. This equipment and technology is also becoming outdated. Officers are also equipped with Conductive Electricity Devices (OED's), commonly called a Taser, to control combative suspects in certain incidents and situations, and prevent officer and suspect injuries. The CED's were also issued years ago, and many need to be replaced or upgraded to ensure all department commissioned personnel have a properly performing device. In March of 2016, the department started researching this issue to meet our need for better performing equipment, as well as better video coverage of incidents and calls. We started our first pilot program with the body cameras from May to July 2016. We then started a second pilot program utilizing in car cameras and body cameras from December 2016 to present. The end of the second pilot program is near, and the department would like to purchase the equipment used, and continue our body worn camera program. DISCUSSION The purpose of the body cameras is for increased public safety, officer safety, enhanced recall of incidents and scenes, and increased transparency and accountability from the police department. The benefits of the addition of body worn cameras for departments that have deployed them also include less confrontations and violence against police officers, less complaints against officers, less uses of force by officers, and lower litigation and investigation costs. There has been ongoing discussion concerning privacy and public disclosure issues surrounding body camera programs. The department has developed and adopted a 51 INFORMATIONAL MEMO Page 2 comprehensive policy to address these concerns. The policy has been reviewed and approved by the City Attorney and agreed to by the Tukwila Police Officers Guild. During the 2 pilot programs, officers deployed body worn cameras during their duties. They were provided with the newest equipment and technology available in body camera and in car camera systems. When comparing our current equipment versus the new equipment used in the pilot program, the department found the new equipment to be a significant upgrade, to include better coverage on incidents, significantly better video quality, improved storage ability and capacity, retrieval, and reproduction capability. The maintenance, installation, and storage capability of the new equipment and software has shown to have a positive impact on the fleet and technology services departments as well, as compared to our current system. As part of the agreement, the department will have unlimited replacement warranty for any equipment failure on any of the 3 pieces of equipment purchased for the life of the contract. The company will provide upgrades on all equipment every 2.5 years with the latest technology as part of the agreement. The pilot programs were extremely successful using the Axon Enterprise technology and equipment. Based on the assessment and outcomes of the pilot program, the department would like to purchase the equipment detailed above. There is no other company that can provide these three pieces of integrated equipment. Additionally, the contract with Axon provides cloud storage and retrieval of all of our video. This is a sole source and is not required to go out for an RFP. FINANCIAL IMPACT The department currently spends approximately $60,000 per year on average on our current video system and CED/Taser replacement. $50,000 for the current video system replacement and repairs, and $10,000 per year for CED replacement. If the purchase is approved, the new system will involve 29 new vehicle video systems, 50 body cameras for all uniformed personnel, and 50 new CED's (Tasers) for an additional $40,000 per year The total cost of the program will be $550,000.00 over the 5 -year agreement. $153,352.00 the first year due to capital and equipment purchase costs, and $98,892.00 for the following 4 years. The department will use existing funds within our budget supplemented by seizure funds to pay for the capital equipment costs and licensing in 2017 -2018. The department will budget for the additional $40,000 per year beginning with the 2019 -2020 budget RECOMMENDATION The Council is being asked to authorize the Mayor to sign a contract with AXON Enterprise Inc. for the outfitting of department personnel and vehicles with a new video system, and new CED devices (Tasers). Secondly, the Council is being asked to authorize the Police Department to use a combination of existing funds and seizure funds totaling $153,352 in 2017 and $98,892 in 2018 to fund the acquisition. ATTACHMENTS Power point presentation. W:12617 Info Memos\Body Cams.doc 52 TUKWILA POLICE DEPARTMENT BODY/ VEHICLE CAMERA PROGRAM PURCHASE APPROVAL • Request council approval for purchase and signing of contract with AXON Enterprises to outfit all vehicles and uniformed officers with video cameras. • As part of the agreement, this purchase will also provide the department with 50 new Conductive Electrical Devices (CED's), commonly known as Tasers. BODY CAMERA PROGRAMS INCREASE IN US • Controversial incidents /shootings, public demand for information /answers. • Increased scrutiny /accountability for police agencies. • Our need for better equipment capability, lower liability, lower complaints, and uses of force. • Many states currently debating /drafting legislation requiring LE agencies to wear them. It is inevitable that this will likely be required equipment by law enforcement in the near future. • Our department's problems with current system's performance /capability, as compared to the cost for that system. • Over 300 law enforcement agencies nationwide already use them. Purpose of the Cameras • Public Safety. • Officer Safety. • Reconstruction and recall of incidents and scenes. • Details of any incident from several vantage points from the officers and vehicles on scene. • Transparency /Accountability. • Additional ability to identify performance and /or training issues. • Job satisfaction. Research/ Case Studies on Impacts Rialto, CA- • Complaints against officers dropped 88 percent. • Use of Force by officers dropped 59 percent. • Significant decrease in civil and criminal cases. Orlando, FL- • Complaints against officers dropped 65 percent • Use of Force by officers dropped 53 percent • Significant decrease in civil and criminal cases Benefits to having the cameras • Lowers violence /confrontations against police officers . • Lower amounts of complaints, frivolous complaints. • Increased guilty pleas on criminal investigations ( reduced prosecution and defense resource /labor hours). • Lower time spent on Internal Investigations. • Lower litigations, and costs. • Lowers medical costs, L and I claims. (less confrontations) • Less impact on Fleet and TS (resources and labor hours). Tukwila PD Pilot Program -2016 • Established Policy - national best practice, model policy from IACP, DOJ, other agencies. Reached agreement with unions. • 5 officers wore body cameras May — July 2016. • 5 officers, 5 vehicles (dash cameras) — December 2016 present, one of the first in WA state, piloting this specific equipment. • Both pilots were very successful. • Minimal issues problems installation, gathering video, through reproduction. • Officer /department feedback positive. Comparison- Axon Body Cameras versus current system. • Better /smaller technology • Improved coverage on incidents from all vantage points • Significantly better video quality. • Significantly improved storage, reproduction, and delivery. (discs versus link, cloud storage, etc.) • 3 pieces of equipment, body cam, vehicle, taser (CED),Iatest technology. • Upgrades on all equipment every 2.5 years, with the latest technology. • Cloud based, no additional technology infrastructure costs. • Current system, one TS employee spent 50 -70 percent of his time. Privacy / Public Disclosure • WA HB 2362, Public Disclosure requirements /protections. • Department policy already established when officers can and cannot record. • Department policy also dictates when officers are required to record. • WA 2 party consent state (may record when in official duty or in investigative purpose). • Records manager will determine what is produced based on applicable state and federal law. • Body Camera Policy reviewed /approved by the City Attorney. Current system video quality Axon in car video system quality Axon video body camera quality D Investment /Costs • Capital costs • Licensing and storage costs • Public Disclosure Requests (labor /resources) • We currently spend approximately $60,000 per year for our current system (20- 25 in car camera systems, CED /Taser replacement) • $100,000 per year average for 50 officers cameras, 29 in car cameras, 50 new CED's (Tasers). • 153,352.00 first year capital cost includes equipment purchase. Department will use seizure funds to cover capital costs, 2018 cost increase ($40,000.00) • 98,892.00 for the following 4 years. • Possible amendment request of 40,000 per year to future budget cycles. PC AXON /Evidence.com Program Costs Hardware /Software /Services Price 74003 Axon FLEET w /Signal (2 camera) $ - 74001 AXON Body 2 $ 399.00 Evidence.com 6 -Bay Dock -All cameras $ 1,495.00 6 Bay Dock TAP $ 216.00 Officer Safety License (1 Year) $ 1,188.00 Unlimited License (1 Year) $ 948.00 Professional License (1 Year) $ 468.00 Standard License (1 Year) $ 300.00 Basic License (1 Year) $ 180.00 FLEET Unlimited License (1 Year) $ 1,188.00 RMS Integration License (User /Year) $ 180.00 85055 Axon Full Services (P5) $ 15,000.00 Taser CEW X26P or X2 KIT **All quotes are based on the agency making the purchase of the actual cameras and associated licenses. The mock quotations built with this tool are not legally binding. Officer Safety Program Quantity Amount 29 $ - 50 $ 19,950.00 10 $ 14,950.00 10 Included 50 $ 59,400.00 N/A 5 $ 2,340.00 $ 15 $ 2,700.00 29 $ 34,452.00 0 $ - 1 $ 15,000.00 50 Included 2017 $ 153,352.00 2018 $ 98,892.00 2019 $ 98,892.00 2020 $ 98,892.00 2021 $ 98,892.00 Total $ 548,920.00 Cameras & docks purchased in YR 1 Camera Warranty for length of contract TAP Camera Upgrade at 2.5 & 5yrs TAP Dock Upgrade at 2.5 & 5yrs Unlimited AXON Device Storage 20 GB /Licenses Non -Axon storage Docking Station Warranty 5 yr coverage All Pro -level Access to E.com CEWs, Holsters, Batteries & Warranties Included in the agreement • Unlimited replacement warranty for any equipment failure on all three devices. • Upgrades every 2.5 years with latest /newer technology. • Local support, AXON technical support in Seattle • Current system support, Houston. SUMMARY • Better quality equipment, newest technology. • Better performing technology and equipment. • Better storage and reproduction ability. • Minimal increase in investment /costs. Types of Body Worn Cameras • Glasses • Mounted on uniform shirt or pockets Vehicle /Equipment Demo Public Safety Committee Minutes June 19, 2017 C. Contract: AXON Enterprise, Inc. for Police Department Body /Vehicle Camera Program Staff is seeking Council approval of a five -year contract with AXON Enterprise, Inc. in the amount of $550,000.00 for a new body and vehicle camera system and new Taser devices. The current in -car video system has not performed well. Officers currently do not wear body cameras, although the department conducted two pilot programs in 2016 that were successful. Body cameras can increase public and officer safety, enhance recall, and increase transparency and accountability. Data suggests they lead to fewer confrontations, complaints, and use of force along with reduced litigation and investigation costs. The Department has approved a comprehensive policy that goes above and beyond the law regarding privacy considerations. For example, if an officer is inside a home and the resident requests that the camera be turned off, the officer can comply depending on the situation. The proposed contract will cost $153,352.00 the first year for capital and equipment purchase costs, and $98,892.00 for the following four years. Costs will be paid from existing budget including drug seizure funds. If approved, the contract will include 29 new vehicle video systems, 50 body cameras for all uniformed personnel, and 50 new Tasers. Councilmember Duffie inquired about the consequences of forgetting to turn the camera on, and staff replied that there is an investigation and disciplinary process for all violations of departmental policies. If a camera is lost or stolen it can be disabled remotely. Chair McLeod asked for assurance that the Department of Technology and Innovation is supportive of the new system and staff replied that it is especially considering the dysfunctionality of the current equipment. Councilmember Quinn commented that early buy -in from the Guild is a benefit and asked if the proposal is in alignment with 21St Century Policing principles, which staff confirmed. Chief Villa noted that the contract itself was not included in the packet which was an oversight. Copies were distributed to the Committee members for review, and they agreed that the item could move forward to the Committee of the Whole as scheduled. If any concerns are identified by a Committee member the schedule is subject to change. UNANIMOUS APPROVAL PENDING CONTRACT REVIEW. FORWARD TO JUNE 26, 2017 COMMITTEE OF THE WHOLE. D. Public Safety Plan Sustainability Goals Staff is seeking Council consensus on appropriate sustainability goals associated with construction of the three new fire stations. The Committee previously heard a presentation on comprehensive information about certification programs such as LEED, examples of certified projects, and alternatives to certification. Funding is an important driver in the City's pursuit of sustainability goals due to the costs associated with pursuing certification such as LEED and Salmon Safe. Because there are strong building, energy and other codes in the region, the buildings will naturally have energy and water saving sustainability features regardless of additional policy direction. Staff recommends that the City not pursue formal certification but instead to provide direction toward identifying sustainability features that will produce long- term financial and environmental savings over the life of the buildings. Staff also recommends that the architects and subconsultants facilitate a sustainability charrette to identify these elements. Chair McLeod asked what is lost by not pursuing certification, and staff replied that it is just the recognition, which is usually more suited to more public buildings such as City Halls. Also, because modern buildings already incorporate many sustainability features, certification programs are becoming less meaningful. Committee members spoke in favor of sustainability principles but also in keeping costs down as much as possible considering the construction 71