HomeMy WebLinkAbout17-117 - City of Seattle - 2016 Justice Assistance Grant Program (JAG) Interagency Agreement17-117
Council Approval N/A
Interagency Agreement
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2016 Local Solicitation
Executed by
City of Seattle
Department Authorized Representative: Diane Pilon
610 5th Avenue
PO Box 34986
Seattle, WA 98124-4986
and
City of Tukwila, hereinafter referred to as "Recipient"
JAG Grant Manager: Anastacia Beard
6200 Southcenter Blvd
Tukwila, WA 98188
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Ci('itt.
uk 'la
City
Allan Ekberg,
Seattle Police Department
Brian G. Maxey, Chief Operating Officer
Date: 7a
Authorized by: Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 16 JAG Interagency Agreement, Page 1 of 6
WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal
criminal justice funding to state and local jurisdictions; and
WHEREAS, the JAG Program supports all components of the criminal justice system, from
multi - jurisdictional drug and gang task forces to crime prevention and domestic
violence programs, courts, corrections, treatment, and justice information sharing
initiatives; and
WHEREAS, the United States Congress authorized $673,166 in the Justice Assistance Grant
(JAG) Program for jurisdictions in King County; and
WHEREAS, 11 jurisdictions in King County were required to apply for a JAG Program award
with a single, joint application; and
WHEREAS, the City, as the identified Fiscal Agent, submitted the joint application to the
Bureau of Justice Assistance on June 30, 2016 to request JAG Program funds; and
WHEREAS, teased on the City'c cnrrcccfiwl application, the Bureau of Justice Assistance has
awarded $673,166 to the City from these JAG Program funds; and
WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal
Agent for this award, is to distribute grant funds to co- applicants, the City intends to
transfer some of the JAG funds it receives to those co- applicants; and
WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG
Program once grant funds have lapsed; and
WHEREAS, recipients of JAG funds from the City should not anticipate the City will assume
responsibility for any program costs funded by JAG once JAG funds are spent;
NOW THEREFORE, the parties hereto agree as follows:
This Interagency Agreement contains six Articles:
ARTICLE I: TERM OF AGREEMENT:
The term of this Interagency Agreement shall be in effect from the date it is executed, until
September 30, 2019 unless terminated earlier pursuant to the provisions hereof.
ARTICLE II: DESCRIPTION OF SERVICES
The services to be performed under this Agreement shall be conducted for the stated
purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.)
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary
provider of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement; prosecution and court
programs; prevention and education programs; corrections and community corrections;
FY 161AG Interagency Agreement, Page 2 of 6
drug treatment and enforcement; crime victim and witness initiatives; and planning,
evaluation, and technology improvement programs.
ARTICLE III: SPECIAL CONDITIONS
1. Funds are provided by the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance solely for the purpose of furthering the stated
objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
The Recipient shall use the funds to perform tasks as described in the Scope of Work
portion of this Agreement.
2. The Recipient acknowledges that because this Agreement involves federal funding,
the period of performance described herein will likely begin prior to the availability
of appropriated federal funds. The Recipient agrees that it will not hold the Seattle
Police Department, the City of Seattle, or the Department of Justice liable for any
damages, claim for reimbursement, or any type of payment whatsoever for services
performed under this Agreement prior to the distribution and availability of federal
funds.
3. The Recipient shall comply with all conditions and limitations set forth in the FY
2016 Justice Assistance Grant Program Award # 2016 -DJ -BX -0138. The FY 2016
Justice Assistance Grant Program Award Report # 2016 -DJ -BX -0138 is attached to
and made part of this agreement, as Attachment A. Allocation and use of grant
funding must be in accordance with all special conditions included in the Award
Report. All Recipients are assumed to have read, understood, and accepted the
Award Report as binding.
4. The Recipient acknowledges that all allocations and use of funds under this
agreement will be in accordance with the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program: FY 2016 Local Solicitation. Allocation and use of
grant funding must be coordinated with the goals and objectives included in the
Local Solicitation. All Recipients are assumed to have read, understood, and
accepted the Local Solicitation as binding.
5. Recipient agrees to obtain a valid DUNS profile and create an active registration
with the Central Contractor Registration (CCR) database no later than the due date
of the Recipient's first quarterly report after a subaward is made.
6. The Recipient shall comply with all applicable laws, regulations, and program
guidance. The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department
of Justice (DOJ) in 2 C.F.R Part 2800 (together, the "Part 200 Uniform
Requirements ") apply to this 2016 award from the Office of Justice Programs (OJP).
7. The Recipient must comply with the most recent version of the Administrative
Requirements, Cost Principals, and Audit Requirements.
FY 16 JAG Interagency Agreement, Page 3 of 6
a. Non - Federal entities that expend $500,000 or more in one fiscal year in Federal
awards shall have a single or program- specific audit conducted for that year in
accordance with the Office of Management and Budget (OMB) Circular A -133-
Audits of States, Local Governments, and non - Profit Organizations. Non - federal
entities that spend less than $500,000 a year in federal awards are exempt from
federal audit requirements for that year, except as noted in Circular No. A -133,
but records must be available for review or audit by appropriate officials of the
Federal agency, pass- through entity, and General Accounting Office (GAO).
b. Recipients required to have an audit must ensure the audit is performed in
accordance with Generally Accepted Auditing Standards (GAAS), as found in the
Government Auditing Standards (the Revised Yellow Book) developed by the
Comptroller General and the OMB Compliance Supplement. The Recipient has
the responsibility of notifying the Washington State Auditor's Office and
requesting an audit.
c. The Recipient shall maintain auditable records and accounts so as to facilitate
the audit requirement and shall ensure that any sub - recipients also maintain
auditable records.
d. The Recipient is responsible for any audit exceptions incurred by its own
organization or that of its subcontractors. Responses to any unresolved
management findings and disallowed or questioned costs shall be included with
the audit report submitted to the Seattle Police Department. The Recipient must
respond to requests for information or corrective action concerning audit issues
or findings within 30 days of the date of request. The City reserves the right to
recover from the Recipient all disallowed costs resulting from the audit.
e. If applicable, once any single audit has been completed, the Recipient must send
a full copy of the audit to the City and a letter stating there were no findings, or
if there were findings, the letter should provide a list of the findings. The
Recipient must send the audit and the letter no later than nine months after the
end of the Recipient's fiscal year(s) to:
Diane Pilon, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
206 - 386 -1996
f. In addition to sending a copy of the audit, the Recipient must include a
corrective action plan for any audit findings and a copy of the management
letter if one was received. The Recipient shall include the above audit
requirements in any subcontracts.
FY 16 JAG Interagency Agreement, Page 4 of 6
Attachment A, Page 1 of 16
U.S. Department of Justice
w.` °Mao of Justico Programs
'• ,01' Bureau of Justice Assistance
-
Grant
PAGE i of u
',REORIENT NAME AND ADDRESS (Including Zip Code) ' _
City of8 slito
700 P(Rh Avenue, Sidle 5800
SoaWq WA 961244708
4. AWARD NUMBER: 2016- D1- BXAI38
5. PROJECT PERIOD: PROM 10/01/2013 TO 09/30/2019
BUDGET PERIOD: FROM I0 t/20I3 TO 99/30/2019
6, AWARD DATE 09/07/2016
7. ACTION
Jnitiai
2a GRANTEE IRS/VENDOR NO.
916001303
8. SUPPLEMENT NUMBER
00
2b. ORANTEB•DUNS NO.
790397814
9. PREVIOUS AWARD AMOUNT 9 0
3. PROJECT TITLE
FY3016 Joint Kin Canny and City of Seattle 2010 JAO
10, AMOUNT OF THIS AWARD 5 673,166
•
I I. TOTAL AWARD 9 673,166
12, SPECIAL CONblUONS
MB-ABOVE GRANT, PROJECT 19 APPROVED SUBJECT TO SUCH CONDITIONS ORLTM FATIONSASARESETFORTH
ON fHP Anirnnn PACE M.
13. STATUTORY AUTHORITY POE ORANT
TUB prqjod Is suppoded under PY16(B1A- JAG) 42 USC 1730, et seq.
14 . CATALOO OP DOMESTIC FEDERAL ASSISTANCE (CFDA Nunitwr)
(6,738- Edward Byrn Memor(dl Juetlon Anibt nno Grant hog=
IS, METHOD OP PAYMENT
°PRE
AGENCY APPROVAL
ORANTEEACCEPTANCE
(6. TYPED NAME AND TITLE OF APPROVING OFFICIAL.
Dania O'Donnel
Director
18. TYPED NAME AND TITLE OP AUTHORIZED GRANTEE OFFICIAL
Edward Many
Mayor
17, SIONATURII 07 APPROVING OPF(CIAL
BOO F 'AUTHOR RED RECIPIENT OFFICIAL
:(9.8JGNA11JR, ,
19A,DATE
AOIINCY UE O
20. ACCOUNTING CLASSIPICATION CODES
FISCAL FUND BUD, DIV.
YEAR CODE ACT. OFC, REO. SUB: POMS AMOUNT
X B DJ' 80 00 00 673166
21. RDJUGT1140
OJP FORM 400012 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
019 FORM 4000@ (REV. 4.88)
Attachment A, Page 2 of 16
U.S. Department ()Malice
Office of Justice Programs
Bureau of Juailee,Assistance
AWARD CONTINUATION
SHEET
Grant
PACE 2 OP 13
PROJECTNUMOER 201643/43X -013e AWARD DATE 09/07/1016
SPECIAL CONDITIONS
I. Applicability of Part 200 Un1Porm Requiroments
The Uniform Adm(nietratho Requirements, Cost Principles, and Audit Requirements in 2 C.P.R. Part 200, at adopted
and supplemented by the,Departmcnt of Justioo (1)03) In 2 C.P.R. Pan 2800 (togethor, the "Part 200 Uniform
Requirements") apply to this 2016 award from the,Offioe of Justice Programs (OJP).
Tho Part 200 Uniform Regolrotnonts were float adopted by 1)03 on December 26, 2014. if this 2016 award
sapplemerits funds, previously awarded by 0JP under rho same award number (o.g.,,funds awarded in 2014 or earlier
years); the Pnrt200 Uniform RoqulremenIe.apply with respect to all iltndc under thntaward numbcr(regdrdiaw:ofthe
ifWard'dtlra, end regardless of whothor dorived from iho initial award or a supplemental award) that arc obligate¢ on or
after the acceptance date of this 2016 award.
For more Information and rosourcee on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
( "aubgrnnta "), a"o.the Of cn of! lice Pr me OW) website at
humllojp.gov/flutding/Part200UnifonnRequirementahtra.
In the event that an award•rclatod question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way Born, the provisions of the Part 200 Uniform Rcquiremonts, the
recipient is to contact OJP promptly for clarification.
2. Compllance with DOJ 0rantaFinanclal'Guido
The recipient agrees to comply with the Department ofJustice Grants Financial Oulde as posted on tha 0)P wobaite
(currently, the "2015 DOJ Grants Financial Guide"), including any updated version that may be posted during the
period of performance.
3.
Required training:for Point of Contact and all Financial Points of Contact
Both the Point of.Contact (POC) and all Financial Points of Contact(FPOCa) for this award must have successfully
complctcd an "OP financial management and grant administration training" by 120 days afterthe,date of tho
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2015, will satisfy
thla condition.
In the avant that either the'POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC moat have auccoaafully comploted an "OJP financial management and grant administration training" by 120
calendar days after — (t) the date of OJP'a approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the data the POC enter, Information•on the new FPOC In CMS (in the cast of a new FPOC). Successful
completion of such a training on or atter January 1, 2015, will satisfy this condition.
A list of OW training, that OJP will consider "OJP financial managemont and grant administration training" for
•purposes of this condition Is avertable at hum.//www.ojp.govAralning/fints.htm. AU tralninge that eati&Py this condition
!acanthi a saasaion.on grant fraud prevention and detcction
Tha recipient should anticipate that OW will immediately withhold ("Bono") award funds tithe roolplent falls to
comply With this Condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
019 FORM 400012 (REV. 488)
Attachment A, Page 3 of 16
US. Department of Justice
Offioe of Juanoe Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OP 13
PROJECT NUMBER 2016- DS.EX.0t3L
AWARD DATE
09/07!1016
SPECIAL CONDITIONS
4. Requirements related to "do mintmia" indirect cost rate
A recipientthat is eligible under the Part 200 Uniform Requirements and other applicable law to use line "de mleimis"
indirect cost rate described in 2 C.F.R. 200.414(0, and that elects to use the'de.minimis" indirect cost rate, must advise
0)P in writing of both Ira eligibility and Its election, and must comply with all aasooiated requiremonta In the Pan 200
Uniform Requirements. Tim "de minim's" rate may be applied only to modified total direct costs (MTDC) as defined
by thc'Psrt 200 Uniform Requirements,
S. Requirement to report potentially duplicative ibnding
if the recipient currently has other active awards of fedora! funds, or if the recipient receives any other award of federal
funds during tho period of performance for this award, the recipient promptly must determine whether funds (tom any
of those other fodoret awards have bean, are being, or are to be used (in whole or in part) for one or more of the
identical twat florins for which funds ere pruvidcd'undor ibis award. if so, the recipient nits1 pminptiy ndtiiy the DO)
awarding.agenoy (01P or OVW. as appropriate) In writing of the potential duplication, and, if so requested by DOJ -
awarding agency, must seek a budget - modification or change-of: project-scope grant adjustment notice (QAN) to
eliminate any inappropriate duplication of funding,
6. Requirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply with applicable requirements regarding the System forAward Monogr:meat (SAM).
cunontlynccos ibte At http: / /www.sam.gov. This includes applicable requirements ragartiing registration with SAM. as
well as maintaining the currenoy of Information in SAM.
The recipienralso.muat comply with applicable restrictions on subawards ( "subgrants ") to final -tier subreoipienis
(first -!tor "subgrantces "), including.matriotions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity Identifier required•for SAM registration.
The dotaili of the reclplent'a obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at htlp:Nojp .gov /Ntnding/Exploro/SAM.hum (Award condition: System for Award Management (SAM) and Universal
identifier Requirements), and are incorporated by reference here,
This special condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non -profit organization that he or . she may own or operate in his or her name).
7. All aubawards ( "subgranta ".) must have specific federal authorization
The recipient, and any subreoipiont ( "aubgranlee ") at any tier, must comply with all applicable requirements for
authorization of any aubaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements — OJP considers a "aubaward" (and therefore does not consider a procurement
"contract ").
The details of the requirement for authorization of any subaward ate posted on the 011) web site at
http:/ /ojp, gov/ fuadinef ixplore/SubewardAuthorizaUon;htm (Award condition: Award Condition! All aubawarda
( "aubgranta ") must have specific federal authorization), and are incorporated by reference hare,
OJP POEM 4000/2 (Rev, 4.08)
(4"
Attachment A, Page 4 of 16
US. Department of Justice
Office of Justloe Prognuns
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAOU 4 OP 13
PROieCTNNUMBER 2016- D1- 0X -013B
AWARD DATA
09/07!2016.
SPECIAL CONDITION •
8. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed 5150,000
The recipient, and any aubreciplent ( "aubgrantee ") at any tier, must comply with all applicable requirements to obtain
apoclllc advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition TIt(eshold(currenlly,,S150,000); This condition applies to agreements that — for purposes of
fodorci grants administrative requirements --00 constdaro *procurement "contrnci ";(and'tkcrefore does not consider
asebaward).
The details of the requirement for advance approval to uae a noncompetitive approach in a procurement contract under
an 0J11 award are posted on the OJP web site et'http: // ojp. gov/ 1` unding/ExpJore /NoncompetitiveProcurement.htm (Award
condition: Specific post -award approval requited to use a noncompetitive approaoh la a procurement contract (if
contract would exceed 8150,000)), and aro incorporated by reference here,
9. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ( "subgrantea ") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons. whether on,tha
part of recipients, subrcciplents ( "subgrantees"), or individuals defined (for purposes oftbis condition) as "employees"
of the recipient or of otty subroolplent,
The details of the recipient's obligations related to prohibited conduct related to trafficking Jn persona arc posted on tho
OJP web eiteat hdp // ojp. gov/ iVntding/ IIxplore/ ProhlbtttedConduoNfrolficking.litsn (Award condition: Prohiblacd
conduct byrccipiens and aubreotplonia related to t effioking In parsons (including repotting requlremenis'and OJP
authority to terminate award)), and arc incorporated by reference hero.
10. Compliance with applicabte rules regarding approval, planning, and reporting of conferences, meetings, trninings, and
other events
Tha rceipient, and any subreolpient ( "aubbrantee ") at any tier, meat comply with alt applicable laws, regulations,
polieioa, and oleial`DOI guidance ( indluding apeoifio goat limits, prior approval and reporting toquiremens, whore
applicable) governing the use of federal funds for expenses related to conferences (as that term la defined by D0J),
Including the provision of food and/or beverages at such conference, and costa of attendance at such conferences.
Information on tho pertinent DOl definition of conferences and the rules applicable to this award appears in the DOJ
Grans Finanolal Guide (currently, as section 3.10 of "Postaward Requirements" In the "2015 DOJ Grants Financial
Guide ").
1 I. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain dale that measure the performance and efcctivenasa of activities under this
award. The data must be ptovided.to OJP in the manner (Including within the tlmefratnes) specified by 011, in the
program sollattatlon or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and tho GPRA Modernization Act, and other applicable laws.
12. OMPTraining Guiding Princlplcs
Any training or training materials that the recipient — or any subreclpient ( "subgrantee ") at any tier — develops or
delivers with OJP award fimda must adhere to the 011) Training Guiding Principles for Grantees and Subgrantees,
available at httpJ /o)p. gov / funding/ ojptraininggu ldingprincipioa.htm.
OJP FORM A000/2 (REV. 4-88)
fir*
Attachment A, Page 5 of 16
U.S. Department ofJustice
Office of Justice Programa
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PACE S OP 13
PR018CP NUMBER 2016•DJ -8X -0138 AWARD Deli 09/01/2016
$PEC1AL COMMONS
13. Wooer to address audit' issues
The recipient understands and agrees that the DOJ awarding agenoy (OJP or OVW, ss appropriate) may withhold
award funds, or may impose other rotated requirements, if(as determined by the DOJ-awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues firm audits required by the Part 200 Unilbrm
Requirements (or by'ihe terms of this award), or other outstanding Issues that arise in connection with audits,
investigations, or reviews ofDOI awarder.
14. The recipient agrees to comply.•with any additional requirements that may be imposed by the DOJ-awarding agency
(OJP or OVW, as appropriate) during.the period of performance for this award, intro recipient Is designated as "high -
risk" for purposes of the DOJ high -risk grantee I let,
13. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination .28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee ") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination • 28 C.F.R. Pan 38
The recipient, and any eubreciplent ( "aubgrantee ") at any tier, musteomply with all applicable requirements of 28
C.F,R. Part 38; apeolflcally ineluding any applicable requirements regarding written notice to program boneficlarie8 and
prospective program beneficiaries. Part 38 of 28 C.F.R., aDOJ regulation, was amended effective May 4, 2016.
Among;othcr things, 28 C.F.R. Part 38'includea rules that pgrohibit specific forms of discrimination on rho basis of
religion, a religious belief; a ro(Usal'.to hold a,roligtoua belief, or rennet to auond or paNiclpalo in a religious practice.
Part 38 also sets out niter and requirements that panoin to recipient and subrecipient ( "subgmnlce") organization° that
engage io or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrectplents thetare faith based or religious organizations.
The teat of the regulation, now entitled "Partnerships with faith -Based and Other Neighborhood Organizations," is
available via the Electronic Code of Federal Regulations (currently. aocosaible at htlptilwww.cofr.gov/cgl-
bin/ECFR?pago•browse), by browsing to Title 28- 1udlolal Administration, Chapter 1, Part 38, under a -CAR "current"
date.
17. Restrictions on "lobbying"
Federal funds may not be used by the recipient, or any subrecipient ("eubgrantcc ") at any tier, either directly or
indirectly, to support or oppose the enactment, repeal, modification or adoption of any law, regulation, or policy, at any
level of government,
Should any question arise as to whether a particular use of Federal Hinds by a recipient (or subrecipient) would or
might fall within the scope of this prohibition, the recipient to to contact OJP for guidance, and may not proceed
without'the eitpron prior written approval of 0.1P.
OJP FORM 4000/2 (RIM 4.80)
Attachment A, Page 6 of 16
U.S Department orluatice
Office or Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OP 13
PROIECTNUMBER 201641M0138
AWARD DATE
09/07/2016
SPECIAL CONDITIONS
i8. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2016)
'rho iooipiont. and any eubroolpienl("snbgtanteo ") many tier, must comply with all applicable restrictions on the use of
federal lVnds act eut;in fadcral appropriations otatutoe. Por,lnont ruelrlutions,.including!Yom various "gunarai
provisions in the Consolldatcd Appropriations Act, 2016, aro sot out athttp: / /ojp,gov/ lmding/Explora/PY2016•
AppropriationsLawReslrietions ,htm, and are incorporated by refcronce here.
Should tequ stion,ailaoaa to whothcr.a particular use of flxltiral funds by a rociplont (or ttsubrooiplent) would or might
(bit within the scope oftin sppropdd;(ions law rc. lriol on, :tic racinleut is to contnot OJP for guidance, and may not
proccod without the express prior written approval of 031).
19. Roporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
'rho rnolpient, and anv_a��brecinientr. ( ”su .. eel) must promptly to tits Mf nM__
•v -• •- o- -n^ i •••w• rf �r �f�tly w aivrvf true of the inspector General
(010) any credible ovidonco that a principal, amployce, agent, subrocipiont, contractor, subcontractor, or other parson
has, in conncotlon with funds undor this award— (1) submitted a claim that violates the False Claims Act; or (2)
contn hied a oriminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential froud,:wostc; etiuso, or misconduct,invoivingor rotating to ftrnds.undor Ihss,nward should be.roporicd•tothe
010 by- (1)_melldlr cted to: Otfco" of tho,tnspcetor Oonorot,1) 8. Dopeitniont of Justice, lnvosUgutions Divhlon,
9$0 Pcnnaylvariia Avonuo; NAV Room 4706, Washington, l)0 20530: (2). o -malI to: ofg.hotiine )ut±doJ.gov; and/or (3)
tho D01.010 hotllnc: (contact infomindon In English and Spanish) DI (800) 869 -4499 (phone) or (202) 616.9881
(fax).
Additional information is available from the DOJ 010 webehe athttpJ/www,usdoj.gov /olg,
OIP FORM 4D0&2 (REV.483)
Attachment A, Page 7 of 16
U.S. Department of Justice
Office of r atlec Programa
Bureau ofJustfce Assistance
AWARD CONTINUATION
SHEET
Grant
MOO 7 OP 13
PROOBCTNUMBER 1016•DI- BX -0IS6 AWARDDATB OW07/2016
sPECrdL.t;.0047 M
20. Restrictions and certifications regerdingnon- disclosure agreements and related matters
No recipient or subtooipiont ( "aubgrantae°) under this award, or entity that receives a procurement contract or
aubcontntct with arty ibride under this award. miry require any employee or contractor to sign an internal confidentiality
agreement or atatement•that prohibits or otheryvlae restricts, or purports to prohibit or roairict,•the reporting (in
accordonce with law) of wasla,'haud, orabuse to an investigative or law anforocment representative of a federal
department or agenoy authorized to rawlve such' information.
The foregoing is not intended, and shall notbe understood by the agency making this award, to contravene
requirements applicable to S'tendard•Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agenoy governing the
nondisclosure ofclasaified information.
1. in accepting thla swank, the reololont-
a. represents that it neither - requires nor has required Internal confidentiality agreements or statements horn employees
or contractora that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. oortittes -hat, If it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuso•as described above, it will immediately atop any•fltrther obligations of award funds. will provide prompt
written notification to the federal agency making this award,.and wiliresumo for permit resumption of) such
obligations only If expressly authorized to do so by that agency.
2. If the recipient does or Is authorized under this award to make subawards ( "subgrants "), procurement contracts, or
both—
a. It represents that --
(1) it has determined.that no otherentity that the recipient's application proposes may or will reoeive award funds
(whether through a aubeward ( "aubgrant "), procurement coronet, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statemenv.from employees or oontractors that currently
prohibit or otherwiso currently restrlot (or purport to prohibit or restrict) employees or contractors from reporting.waste,
fraud, or abuse as described above; and
(2) k hsi made eppro{iriato inquiry, or otherwise has ah adequate factual baeir, to.support this representation; and
b. it certifies that, if It learns or (e notified that any.sebrecipient, contract° , or subcontractor entity that receives funds
under thib award is or has been requiring its employees or.conlraotors to execute agreements or statements that prohibit
or otherwise reatriet.(orpurport to prohibit or rostiict), repotting of waste, fraud, or abuse as described. above, 'twill
immediately slop any flotherobllgationa of sward funds to or by That entity, will provide prompt written notification to
tho federal agency making this award, and will resume (or permit resumption of) such obligations only If expressly
authorized to do to by that agenoy.
OW FORM 40004 (RBV. 4•1311)
Attachment A, Page 8 of 16
U.S. DepartmentofJustioa
Office of Jusllcc Programa
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAOB a OF 13
PROJECTNUMBBR 2016.01- 8X.0138 AWARD DATE 00,07/2016
SPECIAL CONDITIONS
21. Compliance with 41 U.S.C. 4712 (Including prohibitions on mpriaal; notice to employees)
The recipient must comply with, andda subjoct.lo, all appllcablo provisions of 41 U.S.C.:4712, including all applicable
provialons.that prohibit, under apcolilet clrtuntsIanbo6, discrimination against an empioyoeas repel altor the
onrptoyees disotoaure of infdrniation rolatod 10 groan riilsmanagemont of a federal grant, a gross waste of faderai funds,
an abuse of authority relating to a federal grant, a aubatandol and apeolfio dongor to public health or safety, or a
violation of law, Hula, or regulation related to a federal grant.
The recipient also must inform its emplayaoa, in writing (and in the predominant native language of the workforce), of
employee rights and romcdloa urtdor 41 U.S.C. 4712.
Should a qucation arise as to the >ipplicability. of the•provislons of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (DIP or OVW, as appropriate) for guidance.
22, -encouragement of portelta es ban text messaging whilo driving
Purulent to Executive Order 13513, " Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encoumgea recipients and aubreciplenta ("aubgrantcos ") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during tilt course of performing work funded by this
award, and to establish workplace safety policies and conduct education, owareneas. and other outreach to decrease
craahaa caused by distracted driver!.
23. The rocipicnt agrees to comply with 01P grant monitoring guidelines, protocols, end procedures, and to coopemto with
BJA and OCPO on all grant monitoring ragouts, Including requests related to desk rovicws, enhanced programmatic
dock reviews, and/or elle visits, The rooiplont agrees to ,provide to BJA and OCFO all documentation necessary to
oomplato monitoring tasks, including documentation related to any aubawards made under this award. Further, the
recipient agrees to Abide by rcuaonablo deadlines sot by BJA and OCFO for providing the ;equated documents,
Failure to eooporato with BJA's/OCFO's grant monitoring activities may result in sanctions affecting rho recipient's
DOJ awards, including, but not limited to: withholdings andfor othcr restrictions on the recipiont's access to grant
Conde; referral to the Office of the inspector °sacral for audit review; designation of the recipient ass DOI High Risk
grantee; or lamination of an award(s).
24. The recipient agrees to comply with applicable, rcquircmcnta to report first -tier subawards of S25,000 or more and, in
corolla c ircumstances; to report the nom ispnd total compensation of tiro five most highly compensated oxooutivos of
tiro roolpionl and f rat -ilia eubrecipiants of award "tbada, Such data will bo submitted to the FFATA Subaward
Repotting Syunem (FSRS). The detalle of recipient obligations, which derive hum tha Federal Funding Accountability
and Trtutaparcnoy Acl'oj2006 (FFATA), aro posted on the once of Justice Programs watt alto et
http://aJp.gov/ibruilng/F...sPlareMPATA,htm (Award condition: Rupotting Subawardaand Executive Compensation), and
are incorporated by refarcnce here. Thla condition, and:its repotting requirement, doca not apply to grant awards made
to an individual who received thaaward as a natural person (i.e., unrelated to any business or non - profit organization
that ha or ahe may own oroperate in his or her name),
25. Program income (as defined in the Part 200 Uniform Requirements) must be usod In accordance with the provisions of
the Part 200 Uniform Requirornonta. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425.
OXP PORM 4000/2 (REV. 4481
e
Attachment A, Page 9 of 16
U.S, Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 9 OP 13
PROJECT NUMBER 2016.D3 -8X -0138 AWARD DATE 09/01/2016
SPECIAL CONDJTIONS
26. In order to promote Information sharing and enable interoperabllity among disparate systems across the justice and
public tlafety community, OJP requires the grantee to comply with DOA Global Justice Information Sharing Initiative
(DOA Global) guidelines and recommendations for this particular grant Grantee shall conform to the Global
Standards Package (0SP) and all constituent elements, where applicable, as described at:
hltpJ/ www .it.ojp.gov /gep_gntnteondltion. Grantee shall document planned . approaohee to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
27. To avoid duplicating existing networks or IT systems in any Initiettves ibnded by BJA for law enforcement Information
sharing systems which involve interstate connectivity between jurisdictions, such eysteme shell employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost olTeotive or would impair the
functionality of an existing or proposed IT system,
28. The recipient agrees that any information technology system funded or supported by OJP Rinds will comply with 28
C.F.R. Pan 23, Criminal intelligence Systems Operating Policies, If OJP determines this regulation to be applicable.
Should 01P determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, es
per the regulation. Should any vioiatipn of 28 C.P.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)•(d). Recipient may not aattery such a fine with federal funds.
29. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the' protection of human research subjects, including obtainment ofInstltutlonel Review Board
approval, if appropriate, end subject informed consent
30. Grantee agrees to comply with all confidentiality requirements of42 V.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee ftuther agrees, as a condition of grant
approval, to submit d Privacy Certificate that is in second with requirements of 28 C.F.R. Past 22 and, in particular,
traction 22.23.
31. Award recipients must verify Point of Contact(POC), Flnanalal Point of Contact (FPOC), and Authorized
Representative contact information in GMS, Including telephone number and e-mail address. if any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(OMS) to document changes,
32. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
funded with these ILnds who is a,task force commander, agency executive, task force officer, or other task force
member of equivalent rank, will complete required online (Internet- based) task farce lrain#ng. Addltlonally, all future
taak,force member are required to complete this training once during the life of this award, or once every four years If
multiple awards lacludethis requitement. The training is provided free of charge online through BJA's Center for Task
Fora integrity and Leadorahlp (www.otfll.org). This training addresses task foroa offoofiveness as well as other key
issues including privacy and civil libertl &rights, task force performance measurement, personnel selection, and task
force oversight'end accountability. Whetr,BJA funding supports a task force, a teak force poraonnol roster should be
compiled and maintained, along with course completion certifloates, brthe grant recipient Additional information is
available-regarding this required training and access methods vin BJA's well site and the Center for Task Force
integrity and Leadership '(www.ctf Lorg).
33. The recipient agrees to partibtpate In BJA - sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA'a repeat.
OW FORM 4000(2 (REV. 4-88)
Attachment A, Page 10 of 16
U.S. Department of bailee
Office of Justice Programa,
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAOB 10 OP 13
PROIBCtNVMBBR 20l0D14X.0130 AWARD DAVI 09/07/2016
SPECIAL CONDITIONS
34. Approvat.of Ibis award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
Juatiileation must be aubmiued to and approved by the Office ofJuatloe Programs (01P) program office prior to
obligation or expenditure of such Rinds,
35: The grantee agrees to assist BJA in complying with the National Environmental Polley Aot (NBPA),.the National
Historic Preservation Aot, and other related federal envltonmental.Impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a aubgrantee. Accordingly, ate grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating hinds for any of these purposes. If It is
determined that any cif the following eativitlea will be funded by the grant, the grantee agrees to contact WA.
The grantee understands that this special condition applies to Its following oew.aotivtties whether or not they are being
specifically funded with those grant fUnda. That is, as long as the activity is being conducted by the grantee, a
subgrsntae, or any third party and the activity needa to be undertaken in order to use those grant funds, this special
^-wile-- .-;irs be :met. The actI - reseal by this special condition
v u�lo, ...,,.. covered ..� ... ay-vv wu Cu v:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease. or any proposed use ofa building or (boility that will Dither (a) result in a change in its basic
prioruso or (b) significantly change Its size;
d. Implementation of a new program invoivingthe use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine mcthamphetaminc laboratory operations, including the
identification; seizure, or closure of clandestine melhamphotamine laboratories.
The grantee understands and agrees that complying with NEPA may require the prepanition of an Environmental
Assessment and/or an Environmental impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implomeritatioo of a Mitigation Plan, as detailed at
http://www.ojp.uedej,gov/BJA/resourcelnepa.html, for programs relating to metbamphctamine laboratory operations.
,Application of This Special Condition to Grantee's Existing Programa or Activities: For any of the grantee's or its
eubgranteaa' existing programs or aotivides that will be fbnded by these. grant Rrnds, the grantee, upon spcoifie request
from BJA, agrees to 000perute with BJA In any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
36. The recipient is required to establish a trust fund account. (The trust fund may or may not be an Interest - bearing
account.) TM fbnd, including any interest, tnay not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
the grant funds in the trust fond (including any interest earned) during the period of the grant and expend within 90
days thereafter. Any unnbligated or unexpended funds, Including intarest tamed, moat bo returned to the Office of
Justice Propane at the time of cloeeout.
37. /AO fluids may be used to purchase vests for an agency, but they may not be used as the 50% match for purposea of the
Bulletproof Veat Partnership (BVP) program.
01P P01124400012 (AU. 4-88)
Attachment A, Page 11 of 16
U.S. Department of Jusltce
Office ofJusttoa Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 11 OP 13
PROJECT NUMBER 2016.D4%-0178 AWARD DATE 09/07/2016
SPECIAL CONDITIONS
38. BattIldo- reatetant and stab - resistant body armor purchased with JAG funds may be purchased at any threni Tavel, make
or model, from any, distributor or mnnufsaturor, oslong.ns {ho vests bavc boon tested and found to.comply with
applicable National lrutltiitc ofiustioo btilliaito or stab atendardi rind aro listed on thoNILConrpilant Body' Armor
Modal List (tiltpJ /n_ij.gov), In. addlUon, ballistiFresistant and stab - resistant body armor purchased must be American -
mado.;Th0 latest .NlJ.atandard tnfbmtatlon can be tbund hero: liitp://www,nij.gov/toplos/tochnotogy/body- armor /aafety-
initlnttvchtm.
39. The recipient agrees to submit a aigned certification that all law enforcement agencies receiving vests purchased with
JAG fluids have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
certifications on tile for any subrecipionts planning to utilize JAG funds for ballistic - resistant and stab- resistant body
armor purcbaaea. This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor, There aro no requirements regarding the nature of the policy other *ban it be a mandatory
weer Dolicy for all uniformed offlocrs while on duty.
40. The recipient agrees to monitor eubawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the DOJ Finanoial Guido, and to Include the applicable conditions of this
award in any aubaward. Tho recipient is responsible for oversight of subreciplent spending and monitoring of specific
outcomes and benefits attributable to usa of JAQ funds by subreeipients. The recipient agrees to submit, upon request,
documentation ofits policies and procedures'for monitoring Deeubawarde under this award,
41, The recipient agrees that fluids r c Ivied under this award will not be used to supplant State or local funds, but will be
used to increase the amounts ofsuch funds that would, in the:abaenoe of Federal funds, be made available for law
enforcement activities.
42. Award recipients must submit quarterly Federal Financial Reports (SFr425) end semi - annual performance reports
through OMS (https: / /gmnta.ojp.uadoj.gov). Consistent with the Department's responsibilities under the Goverment
Performance and Results Act (QPRA), P.L. 103 -62, epplioanu who.recoivo lending under this solicitation must •
provide data that moaeuro the results albeit- work. Therefore, quarterly performance metrics reports must be submitted
Waugh BJA's•Perfonnance'Measurement Tool (PMT) website (www.bjaperformancetoola.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements wobpage. Failure to
aubmlt required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
43. Any law enforcement agency receiving direct or sub - awarded JAG funding must submit quarterly accountability
metrics dela related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of
conflict, and constructive engagement with the public.
44. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success
story, sign In to your My.BJA.account at h tip a: //www.bJa.gov /Login.aspx :to access the Success Story Submission form.
If you do not yet-have a My BJA account, please register at hltpa : / /www.bJa,gov/profile.aapx. Once you register, one of
the available areas on your My BJA page will be "My Suttee* Stories ". Within this box, you will ace an option to add a
Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web
page at https: l/ www .bja:gov /SuccosaStoryList.aspx.
45. Recipient understands and agrees that award (bride may not be used for items that are listed on the Controlled
Expenditure List at the time of purchase or aoquiaition, including as the list may bo amended from time to time, without
explicit written prior approval' *Yom BJA: The Controlled Expenditure List, and instructions on how to request approval
for purchase or acquisitions may be accessed here: hupa: / /www.bja. gov / funding /JACConlrolledPurchaseLiat.pdf
01P FORM 40031 (REV. 4 48)
Attachment A, Page 12 of 16
U.S. J>epartment oflualice
Office of lustier) Programs AWARD CONTINUATION
Bureau of Justice Assistance SKEET
Grant
PAGE 12 OF 13
PROIBCT NUMBER 2016 -DJ -eX -0139 AWARD DATE 09/07/2016
SPECIAL coNDJTJONs
46. The recipient understands that, pursuant to recommendation 2.1 of Executive Order 13688, law enforcement agencies
that acquire controlled equiprpcnt through Federal programs must adopt robust and specific written policies and
protocols governing Oenorai Policing Standards and Spoclfle Controlled Equipment Standards. Oenend Policing
Standards includes policies nn (n) Community Policing; (b) Constitutional Policing; and (e) Community input and
ImpuFt Considcielions, • Spcolfio Controlled Equipmont•Standards ireludcs pullelee specific ally related to (a)
Appri>printo Uto ofControlled Equipment; (b) Supervision of Use; (e) Eff ctivenese Evaluation; (d) Auditing and
Accountabilhy; and (e).tlrantparenayand.Notico Canaideratione. Upon OJP's request, the recipient agrees to provide
a copy ofihc General Policing Standards and Spcoific Controlled Equipment Standards, and any related policies and
protecola,
47. Recipient undctatnnda and agrees that the purchase or acquisition of any Item en the Controlled Expenditure List at the
time of purchase oracgtilaidon, Including as the fiat mny;be amended (Font time to lima, with award funds by an agency
will triggers requirement that this agency volleat andeatain (for ht lout 3 yoare):cartoin information about the use of 1)
any fcder _Iiv._acquired CnnttitcttEm ,tpmentintheogennu!_,iw entnn. and 7.iesty ether controlled . qu cainu, v
same category a the federally-acquired controlled equipment in the eg0nay'e inventory, regardless of source;
and
make that information available to BJA upon request. Octane about what information must bo collected and retained
may be accessed bare:harps:dwww. Whitehouse, gov/ sites /defnulUfiles/does/le_equipmdtt wg,•,finnl_report_final.pdf
48. iireiplontundersttitr ds and ogtetts.lhnt feliura:to oomplywith conditions related.to•Proliibited or Controlled
Expenditures may result ln•& protiibi(ion frotn°fuither Controlled ExpondItura:apprgyal •undar.this or othoribdcral
awards.
49. Recipient Understan& and agrees that award Rinds may not be used for Items that are listed on the Prohibited
Expenditure List at the timeofpurchaso or acquisition, Including as the list may be amended from time to time. The
Prohibited Expenditure list may be accessed hero: Mips / /www.bja. gov / funding /JAOControiledPurchaseList.pdf.
50. Reelpient.undorstmtda. and:agreagthat, notwithstanding 2 CPR §200;313, no equipment listed on the Controlled
Btipendituro 3 ist shot is putohaecdtutdor:ihis award may.hb•tmnsfeer d or sold to a third pany,.except as described
WOW:
a. Agencies may trarufg or sail :any :cannoned equipment, except riot helmets and riot shields, ton Law Enforcement
Agency (LEA):eflor obtaining prior written approval Ifom BJA..As ,.condition of that approval, .the acquiring LEA will
bo required to submit Information and cettilleottons to BIA as if it was requesting approval to use award fund for the
Initial purchase of items on the Controlled Expenditure List.
b. Agencies may not transfer or sell any riot helmcta or riot shields purchased under this award.
c. Agenoles may not trnoefor or sell any Controlled Equipment purchased under this award to non -LEAs, with the
exception of fixed wing aircraft, rotay wing aircraft, and command and control vehicles. Before any such transfer or
1410 16 finalized; the agency must obtain prior written approval from BM. All law en forcomont•rclatcd and other
. sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be
removed prior to transfer ovule.
Recipient further understands end agrees to notify BJA prior to the diaposal of any item on the Controlled Expenditure
List purchased under this award, and to abide by any applicable laws and regulations in ouch disposal.
51. Recipient may not expand or drawdown fluids until the Bureau of Justice Assistance (BJA) has received documentation
demonstrating that the recipient jurisdiction's public comment requirements have beta met and a Grant Adjustment
Notice (OAN) has been approved releasing thla special condition.
0J1. FORM 400W2 (REV. 445)
Attachment A, Page 13 of 16
U.S. Department ofJustice
OMce ofJustice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 13 OP 13
PROJECT NUMMR 2At6.0J- 8X•0138
AWARD DATB
04/07/2016
SPECIAL CONDITIONS
52. Recipient integrity and performance matters: Requirement to report infbnnation on certain civil, criminal, and
administrative proceedings to SAM and PAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance on either this OJP award or
any other grant,.cooporativo oytoomont, or procurement contract from tho federal government. Under certain
circumstances, recipients of OJP awards aro roqulred'to report Infonnollon about such proceedings, through the federal
System for Award Manageptene.(known es °SAM "), to the designated federal integrity and peribnnance system
(currently, "FAPIIS ").
The detailed' recipient obligations regarding the required reporting (and updating) of lnibrmation on certain civil,
criminal, and administrative proceedings to the federal designatod•Integrity and performance ayatom (currently,
"FAPIIS ") within SAM are posted on the OJP web site at http :llojp.gov /funding/PAPIIS.htm (Award condition;
R.elplwnt.rRtna�ri_ry and Onrrnr" enca Matiora tn_L,AI,.n R.niwl...t Reporting to P .PHHS\ and . Incorporator; by
refomnoo hare.
53. With respect to this award, federal funds may not be uacd to pay cash compcnsstion (salary plus bonuses) to any
employee of the award recipient al a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with o Certified SES Performance Appraisal System
for that year, (An award recipient may compensate on employee at a higher rate, provided the amount in excess of this
compensation limitation Is paid with non - federal funds.)
Thla limitation on compensation rates allowable under title award may be waived on an individual basis at the
discretion oftho OJP official indicated in the program announcement under which this award is made.
OJP PORM 400041(R BY. 448)
Attachment A, Page 14 of 16
U.S. Department of Justice
Office of Justice Program
Bureau of ✓usrice .Assistance
Wnrhington. D.C. 20331
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Strips for City of Seattle
The Edward Byrne Memorial Justice Assistance .Chant Program (MO) allows states and local governments to
support abroad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts, All recipients of )AG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgranteee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee trust first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
inetuding•properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a
property fisted on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in of'f'ice, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetarnino laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by•BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more Information about Mitigation Plan
requirements, please see https;/ /www.bja.gov/Funding/nepa.html.
Please be sure to carefully review the grant conditions on your award doctunent, as it may contain more specific
information about environmental compliance.
Attachment A, Page 15 of 16
U.S. Department ofjustice
Oliiaa anodic* Programs
b, Bureau ofJustice Assistance
s ..
GRANT MANAGER'S MEMORANDUM, PT. t:
PROJECT SUMMARY
Grant
PROJECT NUMBER
20160J43X -0138
PAGE 1 OP 1
Thin project U supported ardor FY16(BJA !MO) 42 USC 3750, al req.
1. STAPP CONTACT(Namc dttalcpbonc number)
Whey S. Palm-Omen
(202) 514 -8874
2. PROJECT DIRECTOR (Nam . address & tckpharte number)
Diana Pilo
Suataylo Advisor
610 5th Avcnuo
P.O. Doss 34986
Stank, WA 981244986
(206)186.1996
3a. TTTLE OP THE PROOMM
7016 Edward Bymo Mamodal Justice Ambits= Omni Program
3b. POMS CODS (SEE INSTRUCTIONS
ON RIJVBRSE)
4. TITLE OF PRO.IECT
PY2016Jolet King County end Chy of Sestina 7016 JAO
5. NAME & ADDRESS OF GRANTEE
CityorSauk
100 P)RhAvenue, SOD 5800
Soaula, WA 98124.4708
6. NAME A. ADRESS OP SUBORANTEE
7. PROGRAM PERIOD
PROM:. 10 /01)2015 TO: 09/304019
8. BUDGET PERIOD
FROM: 10/01/2015 TO: 0990/2019
9. AMOUNT 01' AWARD
2673,166
10. DATE OF AWARD
09/074016
11. SECOND YEAR'S BUDGET
12: SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEARS BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (Soo Instruction on roman)
Tho Edward Bymo Memorial Justice Asiis(ame° Omni Program (JAO) allows stela and units alone' govommant, including tribes. to support s broad range of
activities to proven, and control came based on Uiulr own stato and local coeds and eondltlons. Otani funds oan loo used for ,tote and local initiative', technical
ambiance. loaning. pc/sonar'', equipment, supplies, emu:actual support. Ind inibmntlon weans far criminal Justice, Including for any ono or mom of the
following propwrn a ,awl) taw enforcamont programr. 2) prosnculioa and tout pmann%.3) provention and education programs; 4) comoctions and community
corroottani programs; 5) drug Irwmroot and oeforoomont programa: 6) planning, ovoluation, and toohnolody improvomant programs; and 7) erbncvlGim and
wlinoss programs (Mbar than companmtion).
011' FORM 40000 (REV. 488)
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
A. Personnel
CITY OF SEATTLE
Name/Position
Crime Prevention Coordinator Salary
(3 positions)
B. Fringe Benefits
CITY OF SEATTLE
Name/Position
Crime Prevention Coordinator Salary
(3 positions)
G. Consultants /Contracts
CITY OF AUBURN:
Computation
monthly salary # of months # of positions
$6,648 10 3
Cost
$199,440
TOTAL:
$199,440
Computation
monthly benefits # of months # of positions
$1,847 10 3
Cost
$55,408
TOTAL:
$55,408
Seattle SubTotal: $254,848
OT Rate # of Hours
Teen Late Night Program Officer OT
Citizen's Police Academy Program Officer OT
Fireworks Emphasis Program Officer OT
Fireworks Emphasis Rental Trailer for Storage
CITY OF BELLEVUE:
Item
$86.18 40
$86.18 35
$86.18 256
One month rental with delivery
Computation
$3,447
$3,016
$22,062
$488
Auburn SubTotal: $29,014
Cost
Bicycle Trailer
Front Work Bench (for inside trailer)
Side Shelves (for inside trailer)
Dividers for Side Shelves (inside trailer)
Miscellaneous bicycle supplies to stock the trailer
CITY OF BURIEN:
Purpose
Overtime for Downtown Foot/Bike Patrol
IACP Conference Registration
IACP Conference Travel
IACP Conf Hotel/Per Diem
Defense Tactical Training Reg
WA Homicide Investigators Training
REED Interview Training
location
TBD
TBD
TBD
Seattle area
Seattle area
TBD
Page 1 of 9
1 x $4,397.99, including sales tax
1 x $4,746.83, including sales tax
1 x $2,463.75, including sales tax
1 x $1,040.25, including sales tax
$4,398
$4,747
$2,464
$1,040
$2,115
Bellevue SubTotal: $14,764
Computation
90 hours x $75 /hr
1 Chief x $370
1 Roundtrip Airfare
5 days x $250 /day
3 officers x $350 /each
2 officers x $350 /each
4 officers x $550 /each
Cost
$6,750
$370
$600
$1,250
$1,050
$700
$2,200
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
WSSO SRO Conf Registration
WSSO Conf Travel
WSSO Conf Hotel/Per Diem
Overtime for Training
Police Bicycle and related equipment
Automated Defibrillator (AED) for Police Car
Accurint Investigative Software
Verizon Monthly I -Pad service
CITY OF DES MOINES:
Item
IA Pro Professional Standards Software
BlueTeam Field Support Services Software
Computer Printer
CITY OF FEDERAL WAY:
Item
Kennewick, WA
Kennewick, WA
Kennewick, WA
1 SRO x
$350
500 miles x .56 /mile
4 days x $175 /day
20 hours x $75 /hr
1 x $2,640
1 x $1,000
2 licenses @$72 /month X 20 months
2 @$45 /mo X 20 months
$350
$280
$700
$1,500
$2,640
$1,000
$2,880
$1,800
Burien SubTotal:
$24,070
Computation
vendor estimate
vendor estimate
Computation
Cost
$6,000
$4,500
$179
Des Moines SubTotal:
$10,679
Cost
Teen Police Academy Supplies
SECTOR Equipment - Printers /Scanners
Desktop Personal Computers
Surfact Pro 4 Tablet
CITY OF KENT:
Item
Forensic Technology Equipment
FATS use of force training enhancement
Mental Health/Drug Treatment Agency - TBD
KING COUNTY:
Item
Patty Noble -Desy - Salary
Recidivism Reduction/Reentry Coordinator
(Senior Project Manager)
Patty Noble -Desy - Benefits
Recidivism Reduction/Reentry Coordinator
(Senior Project Manager)
CITY OF RENTON:
Purpose
10 computers x $1,800 each
6 tablets x $1,500 each
$2,619
$3,000
$18,000
$9,000
Federal Way
SubTotal: $32,619
Computation
vendor estimate
vendor estimate
$10,000 x 1 year
Computation
75% of grant
25% of grant
Computation
Cost
$18,699
$13,363
$10,000
Kent SubTotal:
$42,062
Cost
$152,298
$50,767
King County
SubTotal: $203,065
Cost
Page 2 of 9
$673,166 I
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
DV Victim Advocate Overtime
Direct Services for DV Victims
Direct Services for Human/Sex Trafficking Victims
Domestic Violence Training Conference
DV, Violence Against Women Training
DV Prevention Program Office Supplies
CITY OF SEATAC:
Item
Police Officer Overtime
Tourniquets
Training Development/Implementation Supplies
CITY OF TUKWILA:
Items
CPT bikes and bike equipment
Handheld PUB device
$49.91 x 112 hours
Location and # of employees TBD
Location and # of employees TBD
$2,000
$5,591
$9,409
$3,542
$3,000
$3,000
$2,000
Renton SubTotal: $26,542
Computation
$100 per hour x 150 hours
40 tourniquets x $30 each
$97.83 per month x 12 months
Cost
$15,000
$1,200
$1,174
SeaTac SubTotal:
$17,374
Computation
5 @ $1,764.20 each
1 n $9308.nn Pach
Cost
$8,821
$9,308
Tukwila SubTotal:
$18,129
GRAND TOTAL
$673,166
BUDGET SUMMARY
Budget Category
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Contractual
H. Other
Total Budget
$199,440
$55,408
$0
$0
$0
$0
$418,318
$0
Total Direct Costs:
$673,166
I TOTAL PROJECT COSTS:
$673,166
I TOTAL JOINT ALLOCATION:
Page 3 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
Budget Narrative
A. Personnel ($199,440)
A request of $199,440 is included for City of Seattle for salary costs associated with preservation of 3 Crime
Prevention Coordinator Positions in the Seattle Police Department. This amount will pay for 10 months in
2017.
B. Fringe Benefits ($55.408)
A request of $55,408 is included for City of Seattle for fringe benefit costs associated with preservation of 3
Crime Prevention Coordinator Positions in the Seattle Police Department. Fringe benefits are City of Seattle
standard fringe benefits for civilian personnel, and include FICA, Health Care Medicare, Life Insurance,
Retirement, Workers Comp, EAP, Disability Insurance, and Death Benefits, and are calculated at a rate of
approximately 28% of base salary.
G. Consultants /Contracts ($418,318)
As the fiscal agent, City of Seattle will enter into Interagency Agreements with all of the sub - agencies listed
below. Sub - Agencies will be required to spend their funds, and then request reimbursement from City of
Seattle. Therefore, we are listing all of the costs associated with their programs under Consultants /Contracts:
City of Auburn ($29,014)
A request of $49,014 will cover Auburn Police Officer overtime costs associated with three programs
requested by City of Auburn: Teen Late Night, Citizen's Police Academy, and Fireworks Emphasis Patrols.
At an average overtime rate of $86.18 per hour, approximately 331 hours of overtime will be worked.
Additionally, $488 is requested for one month rental fees and delivery charges to rent a Trailer for storage of
fireworks confiscated during Fireworks Emphasis Patrols.
Page 4 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
City of Bellevue ($14,764)
The requested bicycle trailer for the Bellevue Crowd Control Team consists of the trailer itself, followed by
the purchase and installation of an accompanying work bench, shelves, and dividers, to be installed after
purchase of the trailer. We have already lined up the trailer manufacturer and the company that will install
the work bench and shelving. Total cost of both is $12,648.82.
The Bellevue bike unit of the Crowd Control Team will purchase an unknown at this time assortment of
consumable supplies to be placed inside the trailer (spare bicycle parts, tools, clothing, etc.) Total cost of
these items will not exceed $2,115.18.
City of Burien ($24,070)
The FY2016 JAG funds are proposed to be used for Travel /Training ($9,000) and Equipment ($8,320) for a
total of $24,070.
Des Moines ($10,679)
Funds from the JAG Grant will allow the Des Moines Police Department to purchase IA Pro Professional
Standards and BlueTeam software technology as well as a new off network computer printer for the
professional standards sergeant.
This technology improvement project will support our front -line uniformed officers, supervisory,
professional standards and command personnel by using data to increase transparency, lessening risk,
upholding integrity and support professionalism. This IA Pro police integrity software will also increase our
efficiencies. Currently our officers have to hand write their use of force reports and submit them to their
supervisors for review. Once signed off by the supervisors, the handwritten use of force report is then sent to
command where it is again reviewed to ensure the amount of force used was within department policy. Once
signed off by command personnel, the use of force report is then forwarded to the professional standards
sergeant who manually enters the data within a separate database and files the report. The use of this
BlueTeam software will allow the officers complete the use of force report within the program and submit it
to their supervisor electronically. Once approved by the supervisor the use of force report is then
electronically forwarded to a command officer for final approval and then uploaded within the IA Pro
Professional Standards Software. In addition, this new technology will allow the department to capture
additional data which can provide supervisory and command staff personnel an early warning system to
identify potential officer issues as well as the ability to conduct an annual bias -based policing analysis.
The new off network computer printer will allow the Professional Standards Sergeant print information and
reports contained within the IA Pro Software.
Page 5 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
CI Technologies is the sole source provider of the IA Pro and BlueTeam Software. In order for the
department to succeed in the implementation of our Efficiency & Internal Accountability Project, CI
Technologies has agreed to provide the proper training in the use of the software at no additional cost to the
department.
The department will ensure all supervisory, professional standards and command staff receive training in the
IA Pro Professional Standards Software. In addition, all commissioned staff of the department will receive
training in the BlueTeam Field Support Services Software.
IA Pro Professional Standards Software (vendor estimate): $6,000
Blue Team Field Support Services Software (vendor estimate): $4,500
Computer Printer for Professional Standards (vendor estimate): $179
City of Federal Way ($32,619)
A request of $32,619 is included to support 4 projects:
• Supplies for SECTOR OR — (Printers, wands, paper): $3,000
• Desktop Computers — Patrol /CIS /Evidence not funded 10x: $18,000
• Surface Pro 4 - Command Staff 6 each: $ 9,000
• Teen Police Academy: Shirts for participants who attend the entire week ($20 per shirt), water
bottles, printed materials and supplies. Supplies related to the curriculum to be taught, such as
simunitions, taser training cartridges, crime scene processing kits. Estimate for refreshments for
participants over the week long class: $2,619
City of Kent ($42,062)
A request of $20,000 is included for the purchase of Forensic Technology. The Forensic Detective will
identify the most needed technology to enhance current capabilities and research to find the most cost
efficient vendor to purchase the equipment.
A request of $13,363 is included to purchase enhancement components Kent Police Department's Fire Arms
Training Simulator (FATS). This simulator offers hands on use of force training incorporating a variety of
scenarios. There are many components of the FATS that Kent Police did not purchase with the original
equipment. The components that will be purchased will enhance the overall simulation training experience.
A request of $10,000 is included for the development of an opiate addiction /intervention program. From now
and until receipt of 2016 JAG funding, the Commander of the Kent Corrections Facility will have meetings
with treatment facilities and medical staff to develop the opiate addiction /intervention program so that when
funding becomes available the program can be implemented. Once funding becomes available and the
Page 6 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
program is developed, the City of Kent will follow current City procurement policies to identify the best
fit/contract to provide the medication and treatment for inmates experiencing opiate withdrawals within the
corrections facility.
King County ($203,065)
Patty Noble -Desy: Recidivism Reduction /Reentry Coordinator (Senior Project Manager)
75% of grant: $152,298.00 (Salary Costs)
Patty Noble -Desy: Recidivism Reduction/Reentry Coordinator (Senior Project Manager)
25% of grant: $50,766.00 (Benefit Costs)
City of Renton ($26,542)
The City of Renton is requesting $26,542 to support the following domestic violence programming in the
Renton Police Department:
• Domestic Violence Victim Advocate Overtime: $5,591
• Direct Victim Service: $9,409
• Human /Sex Trafficking: $3,542
• Domestic Violence Training Conference: $3,000
• Domestic Violence, Violence Against Women Training: $3,000
• Office Supplies /Materials: $2,000
Domestic Violence Victim Advocate Overtime: This grant will assist paying for overtime when the Domestic
Violence Victim Advocate is called after hours to assist victims or the victim's family members on significant calls
for service such as domestic violence homicides. At an average rate of $49.91, 112 hours of overtime will be
worked.
Direct Victim Services: These services are vitally important for the victim(s) and children when they are leaving an
abusive situation. Many of these services are necessary until temporary or long term shelter is found. We provide
emergency shelter (up to 7 days), gift cards for the purchase of food, clothing, gas, travel expenses (plane, bus, taxi, &
train), moving truck rental and we purchase cell phones with additional minutes for victims. The gift cards are in the
form of VISA, Safeway, Wal -Mart, McDonalds and/or airline gift cards for victims who need to travel longer
distances to get away from an abusive situation or retum to King County for court proceedings. The grant will assist
with the purchase of items or costs associated with, identifying, locating, interviewing, processing evidence /crime
scenes, arresting and the prosecution of defendants to help ensure the safety of the victims. During 2017 to 2019, the
$9,409 will be expended on an as needed basis. We budget over the remaining time of the grant and purchase items
for victims as needed.
Page 7 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
Human/Sex Trafficking: The Renton Police Department has made a commitment to assist victims and prevent sex
trafficking. Recently a program was starting involving the team approach, which consists of members of our special
operations unit, Domestic Violence Victim Advocate and local prosecutors. Our goal is to reach out and help runaway
girls before they can be victimized and to assist current victims by getting them away from the abuser and away from
the life style. Our hope is to provide services as necessary in the form of, gift cards for the purchase of food, clothing,
gas, travel expenses and cell phones with additional minutes for victims. The gift cards are in the form of VISA,
Safeway, Wal -Mart, McDonalds and/or airline gift cards for victims who need to travel longer distances to get away
from this environment. Additionally we will provide educational material and referrals to other forms of assistance
such as community based programs, counseling and shelters etc. During 2017 to 2019, the $3,542 will be expended
on an as needed basis. We budget over the remaining time of the grant and purchase items for victims as needed.
Training: Training is required for the continued knowledge and education on the topic of domestic violence. Laws and
court rulings change regularly and training is very important. The training budget is to be used by the domestic
violence victim advocate, detective(s), patrol officer(s), probation staff, prosecutor both local Renton Prosecutors and
our DV Prosecutor from the King County Prosecutors Office and command staff. Yearly we send two to three people
to the National Domestic Violence Conference. We use a team approach to strengthen the program and build on
ideas from other agencies programs. We also co- sponsor training with our local VAWA (Violence Against Woman's
Astl fnr lain Pnfrwrament nffirere nrncerntnre and ariunratps
• 2017 DV/Human Trafficking Training: Costs yet to be determined, depending on location and number of
employees attending.
• 2018 DV/Human Trafficking Training: Costs yet to be determined, depending on location and number of
employees attending.
• 2019 DV/Human Trafficking Training: Costs yet to be determined, depending on location and number of
employees attending.
Supplies: Supplies are used constantly to maintain the needs of the Domestic Violence Victim Advocacy Program,
including the victim advocate, detective, evidence technicians, and sergeant. Supplies include the purchase of
educational material for the victims and their family, such as brochures, videos, books, promotional items, handouts,
and other items identified by the domestic violence victim advocate for the prevention and education of this topic.
They also include necessary equipment for the DV advocate and detective(s) such as laptops, computers, scanners,
cameras or any other item(s) needed to investigate a domestic violence related offense. During 2017 to 2019, the
$2,000 will be expended on supply items as needed. Brochures and educational material is purchased at the time needed
for victims, training or as new information becomes available.
City of SeaTac ($17,374)
A request of $15,000 is included for officer overtime. At an average overtime rate of approximately $100 per
hour, 150 hours of overtime will be worked. SeaTac Police will use the $15,000 for 150 hours of overtime to
develop /implement training and education programs related to In- Progress Violence, to include Multiple -
Assault Counter Terrorism Action Capability (MACTAC), Civilian Response to Active Shooter Events
Page 8 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
(CRASE), School response planning and Care Under Fire (self -wound care). This will include overtime for
course /program development and implementation and backfill overtime while officers are in training.
A request of $1,200 is included for the purchase of tourniquets. At $30 each, 40 tourniquets will be
purchased. A newly purchased tourniquet will be issued to each field- response member of the SeaTac Police
Department, for use in dressing critical injuries received or encountered when responding to acts of violence.
This equipment purchase and issue will increase the number of tourniquets issued to SeaTac Police
emergency responders to (2) each, the current industry standard.
A request of $1,174 is included for training development and implementation supplies ($98.83 x 12 months).
Supplies will be purchased to assist with development, implementation and maintenance of the
training /education efforts.
City of Tukwila ($18,129)
FLIR: The Tukwila Police Department will use these funds to purchase one Handheld FLIR for patrol use.
This has been a long standing need of the Patrol Division, and will greatly enhance the man detection and
evidence recovery capabilities our officers have. 1 FLIR will be purchased at a cost of $9,308.
Community Policing Bikes /Equipment: The Tukwila Police Department will use these funds to purchase
Bikes /Equipment for the community policing team. These bikes will allow us to better address issues like
violent crime reduction, gang outreach, youth outreach which all play a pivotal role in reducing gun violence.
5 bikes will be purchased at $1,764.20 each.
Page 9 of 9