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Home My WebLink AboutCOW 2011-06-27 Item 4C - Bid Award - Watson Asphalt for 2011 Overlay and Repair Program for $985,624.75 Co uNuL AGENDA SYNOPSIS Initials ITEMIVO. Meeting Date Prepared by Ma' l review Council review 06/27/11 I BG 07/05/11 BG ITEM INFORMATION CAS NUMBER: 11-066 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 6/27/11 AGENDA ITEM TITLE Bid Award for 2011 Overlay Repair Program CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing ❑Other Mt g Date 06/27/11 Mtg Date Mtg Date Mtg Date Mtg Date 07/05/11 Mtg Date Mt Date SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW SPONSOR'S The 2011 Overlay and Repair Program was advertised for bid on May 12 and 19, 2011. Five SUMMARY bids were opened June 2, 2011 with the low bid of $937,520.75 from Watson Asphalt Paving. Watson Asphalt has successfully worked for the City in the past and their bid is within budget. The Additive Item No. 1's bid for Fort Dent parking lot was $48,104.00. Fort Dent's parking tax revenue of $50,600.00 will fund the park improvements. Council is being asked to award the base bid and additive item for $985,624.75. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 6/20/11 COMMITTEE CHAIR: JOAN HERNANDEZ RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $985,624.75 $1,000,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 16, 2011 CIP) AND 301 FUND (PAGE 53, 2011 CIP) Comments: I MTG. DATE I RECORD OF COUNCIL ACTION 06/27/11 07/05/11 MTG. DATE I ATTACHMENTS 06/27/11 Informational Memorandum dated 6/17/11 Vicinity Map Recommendation Letter Bid Tabulation (Base bid and Additive Item No. 1) Minutes from the Transportation Committee meeting of 06/20/11 07/05/11 3b-7- 358 City ®f Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director DATE: June 17, 2011 SUBJECT: 2011 Overlav Repair Proaram Project No. 91110401 BID AWARD ISSUE Award the bid for construction of the 2011 Overlay Repair Program. BACKGROUND This project will provide roadway repairs and overlays at 4 locations. The project was advertised for bids on May 12 and May 19, 2011 with a base bid, including 3 street segments and 1 additive location. The specified basis of award which determines the lowest bidder is the bid amount for the 3 street segments identified as the base bid. Five bids were received and were opened on June 2, 2011. The apparent low, with a base bid of $934,520.00, is Watson Asphalt Paving. The Engineer's estimate was $942,580.00. ANALYSIS The bids were reviewed and tabulated. No errors were discovered in the base bid or additive schedule for the lowest bidder. Errors were discovered in the #2 and the #5 bids, but did not change the outcome of the bidding order. Watson Asphalt Paving has successfully worked for the City on past projects and references were contacted with positive feedback. The 2011 Overlay Repair Program list includes: 1. Interurban Ave S: 56 Avenue South to S 143` St 2. East Marginal Way S: North City Limits to S 81S Place 3. Andover Park West: Minkler Boulevard to 250 Feet south of Intersection 4. Fort Dent Park: 2 Parking Lot Drive Aisle Repairs (Additive Item No. 1) The available Overlay Repair construction budget for 2011 is $1,000,000.00. With Watson Asphalt Paving's bid, this will only allow for approximately 6.6% contingency to cover possible construction cost overruns. Historically, the Overlay Program construction has a low risk of cost overruns and in many years has under run the initial contract amount. Construction Management also has $150,000.00 budgeted and we believe that the construction management consultant and in -house engineering staff will be less than $100,000.00, leaving funds available for any contingencies, if necessary. 359 INFORMATIONAL MEMO Page 2 Bid Schedule B Additive Item No. 1 is for the removal and replacement of the asphalt parking travel lanes in the two worst areas of Fort Dent Park. The overlay of the Fort Dent parking lot is scheduled in the CIP for 2014; however, it is deteriorating faster than anticipated. These particular areas of the parking lot are also past the seal coating and patchwork phase and need to be completely overlaid. Approximately $50,600.00 in parking taxes have been collected at Fort Dent Park since 2006 and will be used to fund Additive Item No. 1. A transfer from the 104 fund to the 301 fund will need to be made through the year -end budget process to accommodate Additive Item No. 1. BUDGET AND BID SUMMARY Bid Results Estimate Budqet Construction (Base Bid) $937,520.75 $942,580.00 $1,000,000.00 Additive Item No. 1 48,104.00 35.395.00 50,600.00 Total Bid Amount $985,624.75 $977,975.00 Contingency -6.6 64.975.25 64.546.00 0.00 Total $1.050.600.00 $1.042.521_00 $1.050 600.00 RECOMMENDATION The Council is being asked to award the construction bid for the 2011 Overlay Repair Program, including the Base Bid and Additive Item No. 1 to Watson Asphalt Paving in the amount of $985,624.75 for consideration at the June 27, 2011 Committee of the Whole meeting and subsequent July 5, 2011 Regular Meeting. Attachments: vicinity Map Bid Tabulations Recommendation Letter 360 W kPW Eng1PROJECTSW RW RS Projects191110401 (2011 Overlay and Repair Program)1Designl1nfo Memo Bid Award 2011 g1- sb.docx 2 541 A 1 s lo g W n e 1 J x 5 mR 1 RATER I I� IIa Sr Wr smn j A' S tR 55 S 6� ST k ST 1 4 sn $12 A m I I SKI —LIT %gym R Ke 41 c�•o- �Y' --1. st FOSTER 13 ST IS ISf A r �l� S O Sf I b ��m� 511i �5'L7/sl \.wGt� 5>p� 5 S'I Ia 4 j� sas I I sfasr I F s m S S PN s s �'`ssasT >i s I" sr is SIbA FM SIINA L 1 SW FI w I w s T 5 15F0A I /✓I� L 'k 1S 1r, Sf s T lSim 1 h (s�a sT sfg �T sa y S ISI SI I 515{ A i I a 5, �s< A S S' r f I� Is y_ 51R.11W! 1410 t N 51645( i sl s fts A JJJ� Won w6aAE rr� II AK SS 1 Overlay Program 201 Y Ma la 1 5RIIxI 5� 5! Vicinity p ap N4 0 Q'il r Sam A 361 153 9"' Avenue North Seattle, WA 98109 P: 206.286.1640 F: 206.286.1639 w June 8, 2011 Mr. Robin Tischmak, P.E. Senior Transportation Engineer City of Tukwila, Department of Public Works 6300 Southcenter Blvd Tukwila, WA 98188 Re: 2011 Overlay Program Project No. 91110401 Recommendation for Contract Award Dear Robin, KPG has reviewed the projects and references submitted by Watson Asphalt Paving Co., Inc. for the referenced project. References including King County and City of Kirkland were contacted and they indicated that Watson does a good job with paving, overlay, and repair projects. We are therefore recommending that the City award Project No. 91110401 entitled 2011 Overlay Program to Watson Asphalt Paving Co., Inc. Please call me at (206) 284 -1640 if you should have any questions or require further information. Sincerely, Olivia Buban, P.E. 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Conference Room I PRESENT Councilmembers: Joan Hernandez, Chair; Joe Duffie and Verna Seal Staff: Bob Giberson, Frank Inarte, Robin Tischmak, Cyndy Knighton, Shawn Hunstock, Gail Labanara and Kimberly Matej CALL TO ORDER: The meeting was called to order at 4:59 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2011 Overlav Repair Program Bid Award Staff is seeking full Council approval to award a bid in the amount of $985,624.75 to Watson Asphalt Paving for the construction of the 2011 Annual Overlay Repair Program. The 2011 Program will provide roadway and overlay repairs at four locations, including one additive item as listed below: Interurban Avenue South from 56 Avenue South to South 143` Street East Marginal Way South from north City limits to South 81" Place Andover Park West from Minkler Boulevard to 250 feet south of the intersection Fort Dent Park parking lot travel lanes, not including parking spaces (additive item) Staff mentioned that the Fort Dent Park parking lot repairs are listed in the current CIP for 2014. Due to excessive deterioration, staff is recommending repair now. If approved, a budget adjustment at year -end will move the project from the 2014 CIP to the current year. Waston Asphalt Paving has completed satisfactory work for the City in the past. Of five bidders, they were the only bidder that came in below the engineer's estimate. Unfortunately, only 6.6% of the project budget remains for contingency; however, based on past overlay projects, staff does not anticipate a high risk of cost overruns. Committee Members suggested that, as discussed during the Council Retreat in February, the Overlay Repair Program Bid Award might be a good candidate for inclusion on the Consent Agenda. Committee Chair Hernandez will report out on this suggestion during this evening's Council meeting to gauge interest to place the item on the consent agenda. UNANIMOUS APPROVAL. FORWARD TO JUNE 27 COW FOR DISCUSSION OR JULY 5 CONSENT AGENDA BASED ON COUNCIL CONSENUS. B. Supplemental Agreement: Tukwila Urban Center Transit Center Staff is seeking Council approval of Supplemental Agreement No. 11 with the IBI Group in the amount of $260,521 for 60% design work related to the Transit Center Project located in the Tukwila Urban Center. The original IBI contract included collective design work for both the Transit Center and Andover Park West improvements. However, due to the recent awarding of the WSDOT Regional Mobility Grant, this supplemental agreement will only cover design work for the Transit Center. Additional supplemental contracts relative to both the Transit Center and Andover Park West improvements will be forthcoming to Committee and Council when appropriate. 367 368