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Home My WebLink AboutPSPSAC 2017-07-26 Item 6B - Siting Process, Criteria and Potential PropertiesCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared 6y Mayor's review Council review 07/10/17 RB Gil' C 171..0& ❑ Ordinance Mtg Date ❑ BidAsvard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY II Discussion Mtg Date SPONSOR ❑Council ❑HR ❑DCD Finance Fire ❑TS ❑P &R ❑Police ❑Ply ❑Court II Mayor SPONSOR'S Staff and our program management team wish to provide the Council with an update on SUMMARY the siting process for the Public Safety Plan, as well as key target dates and outcomes. ITEM INFORMATION ITEM No. 1 ®5 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 07/10/17 AGENDA ITEM TITLE Public Safety Plan Siting Update 07/10/17 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAsvard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY II Discussion Mtg Date SPONSOR ❑Council ❑HR ❑DCD Finance Fire ❑TS ❑P &R ❑Police ❑Ply ❑Court II Mayor SPONSOR'S Staff and our program management team wish to provide the Council with an update on SUMMARY the siting process for the Public Safety Plan, as well as key target dates and outcomes. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE: N/A COMMITTEE CHAIR: II Public Safety Comm. ❑ Planning Comm. RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Mayor's Office COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 07/10/17 MTG. DATE ATTACHMENTS 07/10/17 Informational Memorandum dated 06/29/17 Draft Site Selection process Site celertinn criteria matrix (3) approved thru consensus at 5/22 C.O.W. 1 ®5 TO: FROM: CC: DATE: SUBJECT: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM City Council — Committee of the Whole Rachel Bianchi, Communications and Government Relations Manager Mayor Ekberg June 29, 2017 Public Safety Plan Site Acquisition Process Update ISSUE To secure sites for the new facilities proposed by the Public Safety Plan, the City has engaged Shiels Obletz Johnsen (SOJ) and Heartland, LLC, to lead the City's land search and acquisition process. The Administration proposed to provide an update to the Council on the progress made thus far, and the schedule for future activities. BACKGROUND Pursuant to Site Selection Criteria approved by the Council, and with the guidance of the FACETS report, SOJ and Heartland have begun the process to identify possible sites for the City's new public facilities, including the Justice Center, Fire Stations 52 and 54, and the Public Works Shop. The Siting Advisory Committee (SAC) will monitor and guide the process. SOJ and Heartland will attend the SAC'S meetings each month to provide updates and incorporate the Committee's input. Based on early consultation with City staff and the operational needs of these facilities, Heartland has developed a map showing the general search areas for each facility. SOJ will share the proposed sequence of activities related to land acquisition. This includes a recommendation for the following Council review dates: July 10: August 7: August 10: September 5: September 5: September -- November: Overview presentation on Site Selection Process and Search Area Map. Potential executive session meeting for review and input on Medium List of properties. Open House #2 at Fire Station 54 Potential executive session to review and approve Short List of properties. Potential open session to consider Eminent Domain resolution for Short List properties. Authorize broker to begin negotiations. Potential regular executive session meetings to discuss deal terms on particular properties. RECOMMENDATION The Council is asked to provide any feedback on the search areas and activity schedule. ATTACHMENTS Map of search areas Site Selection Process 42 107 Public Works Area FIRE STATION #53 NMI City of Tukwila SEARCH AREA r A Justice Center Area Justice Center Fire Station Public Works Fire Station Area 518 405 Justice Center Area PLANNED FIRE STATION #51 Tukwila Public Safety Plan Draft Site Selection Process, v. 6 (rev. 6/28/17) May 2017: 1. Broker selection, NTP. June 2017: 2. Collect and analyze parcel, environmental, listing and other data in a GIS platform 3. Import FACETS data July 2017: 4. SOJ & Heartland work with City staff to generate "Long List" of site options. Initial screening against Operational Requirements to create "Medium List." 5. July 10, 7 pm: SOJ and Heartland provide overview presentation on site selection process /progress to Council. 6. July 10 — August 7: Additional analysis and data collection on Medium List. Measure against Council- approved screening criteria. 7. July 26, 6 :00 pm: SOJ and Heartland present site selection criteria and process to Siting Advisory Committee. August 2017: 8. August 7, 7 pm: Potential City Council Executive Session to present Medium List for review and input. 9. August 8 — September 5: Heartland develop rough cost estimates for top - ranked properties. 10. August 10, 5:30 -7:30 pm: Open House #2 at Fire Station 54 11. August 23, 6 :00 pm: Update and consultation with Siting Advisory Committee. September 2017: 12. September 5: 7:00 pm: Potential City Council Executive Session to review Short List 13. September 5: City Council may consider, in open session, and adopt Eminent Domain resolutions for all Short List Properties. Authorize Heartland to begin negotiations with property owners. 14. September 2716:011 pm: Update and consultation with Siting Advisory Committee. September — November: 15. Heartland to initiate negotiations with selected property owners. a. Potential regular discussions with City Council in Executive Session. 16. Heartland work with City's legal counsel to draft negotiated purchase and sale agreements 44 111 15- May -17 Red Indicates Essential Component EVALUATION CRITERIA - FIRE STATIONS 1. City Operational Requirements - Must Have a. Location within Response Time Polygon b. Parcel Size, Environmental Conditions c. Parking Needs d. Multiple Entry Points Site Selection Criteria, v.6 Public Safety Plan Facilities Fire Station Criteria Site Alternatives - Fire Stations Station 52 Station 54 #1 For Illustration only CU Lu 3900 S Example Street Illustration 5 5 2 #3 #4 #5 6 e. Site meets same standards required for an EOC f. Neighborhood Considerations g. Location of utilities and infrastructure h. Ongoing operating expenses Subtotal out of possible 16: 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs - Ensure ability to deliver all promised facilities e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunities for innovation Subtotal: 3. Public Desires a. Include meeting rooms available to community b. Make fire stations easier to find 4. Site Details a. Parcel Size b. Building size Subtotal: Total Score c. Parking capacity public d. Parking capacity - equipment 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price 43,560 12,500 c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction $1,500,000 Total Costs $1,500,000 Legend: Requirements Mil NO 5 Acceptable Optimal Policy/Public 1 -3 Unfavorable 4 -6 Neutral 7 -9 Favorable 113 45 0 0 46 15- May -17 Red Indicates Essential Component Site Address EVALUATION CRITERIA - JUSTICE CENTER Site Selection Criteria, v.6 Public Safety Plan Facilities Justice Center Criteria Site Alternatives - Justice Center City Operational Requirements - Must Have a. Police Requirements #1 #2 #3 #4 #5 #6 #7 #8 149 For Illustration Only Illustration Only . Parcel accommodates building footprint, space requirements, environmental conditions ii. Secure parking for 80 PD vehicles iii. Secure parking for PD equipment iv. Secure parking for evidence vehicles (optional) v. Outdoor training area vi. EOC Requirement: microwave communications equip vii. EOC Requirement: seismic, flood plain viii. EOC Req: fuel storage for emergency generator ix. Multiple access points, min 2 streets x. Proximity of high frequency transit b. Court Requirements i. Parcel accommodates building footprint & requirements ii. Public parking needs: 150 spaces iii. Secure parking for staff /judge: 15 spaces iv. Community /meeting room for 50, flex configuration v. High Frequency Transit - scored above 5 5 0 above above Subtotal out of possible 28: 65 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs - Ensure ability to deliver all promised facilities e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunity to catalyze private developments i. Opportunities for future expansion j. Location of utilities and infrastructure k. Ongoing operating expenses 1. Opportunities for innovation 3. Public Desires i. Expandability to accommodate future needs Subtotal: ii. Security for the public and the staff iii. Nearby transit access iv. Opportunity to enhance a neighborhood v. Cost of the overall facility vi. Sustainabilityfenvironmental concerns vii. Conference rooms available to the public viii. Close to roadways, city buildings, businesses ix. Far from residential areas Subtotal: Total Score 4. Site Details a. Existing Building? b. Parcel Size c. Building size d. Parking capacity - public e. Parking capacity secure . walking distance to transit (feet) g. Transit frequency (every xx minutes) 5. Costs 0 0 0 65 YES 120,000 45,000 175 20 675 15 0 0 above above above above above above 0 above 0 0 0 0 0 0 0 0 0 0 0 a. Purchase Option - applied to purch price, not in total b. Purchase Price c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction $5,699,000 Total Costs $5,699,004 $0 $o $o $0 $0 Legend: Requirements Policy /Public NO 1 -3 Unfavorable 5 Acceptable 4 -6 Neutral Optimal 7 -9 Favorable 115 Site Selection Criteria, v.6 Public Safety Plan Facilities Public Works Facility Criteria 15- May -17 Site Alternatives - Public Works Facility Red Indicates Essential Component EVALUATION CRITERIA - PUBLIC WORKS FACILITY 1. City Operational Requirements - Must Have a. Parcel accommodates building footprint, space requirements, environmental conditions b. Location c. Reserve power, fuel storage d. Expansion capability e. Location of utilities and infrastructure f. Ongoing operating expenses g. Site meets same standards required for an EOC h. Adequate Parking #1 Example Site 3900 S Example Street 2 #3 #4 #5 #E Illustration Only Subtotal out of possible 14: 39 2. City Policy Requirements /Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs - Ensure ability to deliver all promised facilities e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunities for innovation Subtotal: 3. Public Desires i. Expandability to accommodate future needs ii. Sustainability /environmental concerns iii. Opportunity to enhance a neighborhood iv. Central location v. Access to new public spaces vi. Facilities sharing a site Subtotal: Total Score 39 4. Site Details a. Parcel Size 225,000 b. Building size c. Parking capacity - public n/a 27 d. Parking capacity - equipment 13 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price c. Due Diligence $2,600,000 d. Site Modifications e. Building Modifications . New Construction Total Costs $2,600,000 Legend: Requirements Policy /Public NO 1 -3 Unfavorable S Acceptable 4 -6 Neutral Optimal 7 -9 Favorable 117 47