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HomeMy WebLinkAbout1977-08-08 Committee of the Whole MinutesAugust 8, 1977 7:00 P.M. CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS APPROVAL OF MINUTES DISCUSSION Ltr. from L. D. Popejoy re hiking trail on Bluff St. VIP's Rezone Appl. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING M I N U T E S GARDNER, TRAYNOR, HILL, SAUL, MRS. PESICKA. /9/7 City Hall Council Chambers Council President Hill called the Committee of the Whole Meeting to order at 7:45 P.M. MOVED BY TRAYNOR, SECONDED BY MRS. PESICKA, THAT THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD JULY 25, 1977 BE APPROVED AS PUBLISHED. CARRIED. The letter from Mr. Popejoy was read. He expressed serious concern about sliding if any excavation of dirt occurs on Bluff Street below his residence. He said the bank behind his residence has stabilized in recent years and he was amazed at the vertical bulldozer cuts on Bluff Street to a depth of several feet. His letter stated a soil analyst had inspected the excavation and the unstable nature of the ground confirms that a positive restraint is necesarry to preclude the maple trees and part of his backyard from sliding. He requested the City's intervention and suggested the City solicit advice from a soil analyst as to what should be done. Kjell Stoknes, OCD Director, stated a soils analyst had come in before Mr. Popejoy's letter was received and his report will be forthcoming. Whatever is recommended by the soils analyst will be reported to the Council. He said there had been some soil movement there for some time. Mr. Popejoy said the digging would cause the loss of his maple trees in about one year. He said he thought a bulkhead would not provide the necessary restraint. Something will have to be done before the rains start or his whole backyard will slide. His home is about 10 feet from where the back drops off. Mr. Stoknes said the soils report has given them some suggestions for taking care of the problem and they are waiting for more specific recommendations in the report. Mr. Popejoy said he did not know how anything like this could happen. The entire length of his property has been excavated. Councilman Traynor said he and Councilman Bohrer had walked over the trail about two weeks ago and he agreed there was cause for conern. Councilman Gardner said he had walked over the trail, too. Mr. Stoknes said a bulldozer had been brought in and they had tried to eliminate a cut of more than two feet. The part -time trails supervisor was to supervise the bulldozer operation. Stairs had to be built and the bulldozer ended up with a 5 foot cut. The next morning the trails supervisor had expected the bulldozer at 8 a.m. and the bulldozer showed up at 7 a.m. and worked an hour before the trails supervisor arrived, so the problem was increased. He said the estimated cost to stabilize will be about $5,000 and it can be absorbed in the OCD budget. Councilman Traynor said we know we have a problem and he felt sure Mr. Stoknes would take care of it. Mr. Stoknes said he would like to have the authoriza- tion for the engineering. Councilman Saul asked if the bulldozer has insurance. Mr. Stoknes said as soon as the soil analysis report is received the information will be given to the Council. Council President Hill said the matter would be considered at the regular Council Meeting on August 15, 1977. Kjell Stoknes, OCD Director, explained the rezone application. He read the recommendation stating the Planning Commission recommended the City Council reclassify to C -2 that portion of the subject site lying west of the Arco site and approximately 165 feet in depth and reclas- sify the remainder of the site to RMH, subject to recommended stipula- tions. Council President Hill said the proposed project will cover up an eye sore that has been there for years. Councilman Saul asked if the exit signs on the freeway will indicate the type of services that are offered nearby as they do in Oregon. Mr. Bob Smith, architect for VIP's, stated he was aware of the signs in Oregon and Washington, but the signs are for rural areas. He said they would like to be able to put them up but this is an urban area and they would not be available for Tukwila. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE PROPOSED ORDINANCE BE ON THE AGENDA OF THE AUGUST 15, 1977 REGULAR COUNCIL MEETING. CARRIED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING August 8, 1977 Page 2 DISCUSSION Contd. RECESS 8:25 P.M. -8:30 P.M. Expenditure of funds for capital improve- ment Insulation of ceiling, sidewalis at the City Maint. Shop Removal of Shed Roof at Thorndyke Senior Center Prop. Resolution Upland Tukwila Industrial Park Report on Valley Storm Drainage Grant from King Co. *CARRIED. MOVED BY SAUL, SECONDED BY TRAYNOR, THAT THE COMMITTEE OF THE WHOLE MEETING RECESS FOR FIVE MINUTES. CARRIED. The meeting was called back to order by Council President Hill with Council Members present as previously listed. Al Pieper, Building Official, stated the maintenance shops are one of the heaviest users of energy. Most of the energy consumed is used for heat. The energy used for operation of equipment is about the same month to month so the differences in cost is due to heat usage in the winter months. He proposed to insulate the ceiling area, the area of side walls from 8 feet high to the ceiling and the roll up doors. The estimated cost is between $5,000 and $6,000. The estimated time to recover the cost through heat savings is 3 to 5 years at the rate of $1,000 to $1,200 per year. He added funds for this project are available within the Building Department budget. He said he had bought paper goods for the year at a savings. He would buy next year's supply but he did not want to have to move them to the new building. Councilman Traynor said he had seen graphs and he thought this was a good place to try this out. MOVED BY SAUL, SECONDED BY MRS. PESICKA, THAT THE COUNCIL CONCUR WITH MR. PIEPER'S RECOMMENDATION AND AUTHORIZE HIM TO EXPEND THE MONEY TO UP -DATE THE CITY SHOPS. CARRIED. Kjell Stoknes, OCD Director, said the refurbishment of the Thorndyke building for use as a Senior Facility is primarily aimed toward im- proving the building from a functional standpoint. The new construc- tion must respond to a reasonable level of desired aesthetics. The location of the facility in the heart of a single- family residential neighborhood must be of principal concern to use in the design of the exterior if the ultimate goal is to provide a benefit to both senior citizens and residential neighbors alike. The shed roof offers no structural advantage in design. Its only useful quality is protection from weather; the nature severaly detracts from the exterior design of the facility as well as the residential character of the neighbor- hood. The architect was instructed to include a reasonable eave over the ramp and porch. Mr. Stoknes said they would be meeting with the Seniors again in about two weeks to get their input. Kjell Stoknes, OCD Director, said based on the findings and conclusions the Planning Division recommended the City Council approve the final plat only after fulfillment of all criteria details set forth in the Subdivision Code and with the stipulation recommended by the Planning Commission. He said he also recommended that a 10 foot walkway be added to the resolution. Councilman Saul agreed this was a good recommendation. Mr. Stoknes said there are about 15,000 employees in that area and it would be nice to be able to walk to lunch and shop. MOVED BY TRAYNOR, SECONDED BY MRS. PESICKA, THAT THE PROPOSED RESOLU- TION WITH THE RECOMMENDATION OF A TEN FOOT PUBLIC ACCESS EASEMENT ALLOWING THE CITY TO PUT IN A SIDEWALK WHEN AND IF THEY WANT TO BE ON THE AGENDA OF THE AUGUST 15, 1977 REGULAR COUNCIL MEETING. Mr. Miner, representing Upland Industrial Park, said he did not know if the sidewalk would present any problems. He said representatives from the company would be there next Monday when action is taken. Mr. Stoknes said he would like the 10 foot easement made available for the City to improve when there is a need for it. Kjell Stoknes, OCD Director, said the City of Tukwila has entered into an agreement with Renton, Auburn, Kent, and King County to participate in working out a flood control interim policy and regulatory plan. However, no monies were released by King County to Tukwila for the purpose of participating in this program. There was a suggestion that a CETA employee may be available. Mr. Stoknes said the problem in hiring a CETA employee is that the employee has the advantage of TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING August 8, 1977 Page 3 DISCUSSION Contd. Report on Valley Storm Drainage Grant from King Co. Contd. Report from Kjell Stoknes on revisions of Flood Insurance Program City Hall Landscape Plan Unsightly Areas Legal Claim EXECUTIVE SESSION ADJOURNMENT 10:40 P.M. 9/7 learning much and has access to the records. At the end of the year they are an asset to the City and should be kept on. John McFarland, Administrative Assistant, said there is nothing that requires a CETA employee to be hired full time if he works six months. The purpose is to create full time employment; but there is no contractual stipu- lation. Councilman Saul said the Council is going into budget discus- sion next month and he thought the Council should not talk about new employees until budget time. Mr. Stoknes suggested Tukwila participate to the extent of attending the meetings on the Valley Storm Drainage and get copies of the minutes of the meetings. Kjell Stoknes, OCD Director, said this is a low priority item and he would like to sit on it until we hear what Kent does on it. Council President Hill said that was agreeable. Carl Stixrood, Planning, explained the revised plans for landscaping the new City Hall. He explained the landscaping as it had been suggested by the Park Commission. It had been suggested by the Park Commission that the back bank not be completely screen as long as it has ground cover. It was suggested that tree screening be left on east side perhaps using deciduous trees and shrubs instead of evergreen. The Park Commission had liked the idea of using the basement of the City Annex building for storage and building a gazebo above it. They recommended adoption of the master landscape plan as prepared by Mr. Stixrood for City Hall. Councilman Gardner said he had thought of a Japanese type landscaping. He said he would suggest grading the loca- tion as planned and then leave the landscaping until the building is up so it could be better visualized. Council President Hill said he would like Mr. Stixrood to get together with Tom Emrich and work out the details and it would be considered at the next regular meeting of the Council on August 15, 1977. Councilman Pesicka said last May the Council took a ride on the bus and noted unsightly conditions on the east side of Interurban Avenue. She stated nothing has been done about it. Al Peiper, Building Official, said the codes are hazy but they are tying to take action. He said he had talked to the man at Tukwila Grocery about his signs. Councilman Pesicka asked if the Council could make up an ordinance that states if property is not cleaned up the City will do it and put a lien on the property until the bill is paid. John McFarland, Administrative Assistant, said a claim had been filed against the City as a result of an accident that occurred on July 18, 1977 at 2:30 a.m. The accident resulted in a fatality. He said the claim had been turned over to the insurance carrier. MOVED BY MRS. PESICKA, SECONDED BY SAUL, THAT THE COUNCIL GO INTO EXECUTIVE SESSION TO DISCUSS THE FIREMEN'S CONTRACT. CARRIED. The Executive Session was called to order by Council President Hill with Council Members present as previously listed. Hubert Crawley, Fire Chief, and John McFarland, Administrative Assistant, were also in attendance. MOVED BY SAUL, SECONDED BY GARDNER, THAT THE EXECUTIVE SESSION ADJOURN. CARRIED. MOVED BY SAUL, SECONDED BY MRS. PESICKA, THAT THE COMMITTEE OF THE WHOLE MEETING OF THE TUKWILA CITY COUNCIL ADJOURN. CARRIED. 6,.........x.e.„) Norm Booher, Recording Secretary