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Home My WebLink AboutReg 2017-08-07 Item 3E - Bid Award - ICON Materials for 2017 Annual Overlay and Repair Program for $659,441COUNCIL AGENDA SYNOPSIS lnitia/s Meeting Dale Prepared by Mayor's review Council review 08/07/17 BG P4 A / (e 431.2 Award 08/07/17 • Public Hearm ❑ Other AItg Date Aftfg Date AN Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Firs ❑ FT • PePR. ❑ Police Il PGV SPoNs )R'S The 2017 Annual Overlay & Repair Program was re -advertised for bids on June 29 and July SummAitV 6, 2017. Council approved Resolution No. 1909 that rejected the April bids as all bids were over budget. Two bids were opened July 13, 2017 with the low bid of $659,441.00 from Icon Materials. Six locations are scheduled for asphalt overlay throughout the City, including a portion of the Fort Dent parking lot. Council is being asked to award the bid to Icon Materials in the amount of $659,441.00. RI:\'IIAVM B • COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte Cmte ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: /1 Transportation ITEM INFORMATION ITEM No. 3.E. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL. AGENDA D:VFFI: 08/07/17 AGENDA ITEM TrnE 2017 Annual Overlay & Repair Program Bid Award to Icon Materials C.1`E'1?GORY ❑ Discussion Arts Date ❑ Motion Aftg Date ❑ Resolution Aftq Date ❑ Ordinance Aitg Date /1 Bid Award 08/07/17 • Public Hearm ❑ Other AItg Date Aftfg Date AN Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Firs ❑ FT • PePR. ❑ Police Il PGV SPoNs )R'S The 2017 Annual Overlay & Repair Program was re -advertised for bids on June 29 and July SummAitV 6, 2017. Council approved Resolution No. 1909 that rejected the April bids as all bids were over budget. Two bids were opened July 13, 2017 with the low bid of $659,441.00 from Icon Materials. Six locations are scheduled for asphalt overlay throughout the City, including a portion of the Fort Dent parking lot. Council is being asked to award the bid to Icon Materials in the amount of $659,441.00. RI:\'IIAVM B • COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte Cmte ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: /1 Transportation Cmte ❑ Utilities DATE: 07/25/17 ❑ Planning Comm. KATE KRULLER RECOMMENDATIONS. SPONS()R/ADMIN• COMMITTEE Public Works Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE FAN ,,NDI'I"UR : REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $659,441.00 $365,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS & 301 PARKS (PAGES 18 & 34, 201.7 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/07/17 MTG. DATE ATTACHMENTS 08/07/17 Informational Memorandum dated 07/21/17 Vicinity Map Pages 18 & 34, 2017 CIP Consultant Recommendation Letter Bid Tabulation Minutes from the Transportation & Infrastructure Committee meeting of 07/25/17 29 30 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Bob Giberson, Public Works Director BY: David Sorensen, Project Manager DATE: July 21, 2017 CC: Mayor Ekberg SUBJECT: 2017 Qverlav and Repair Program Project No. 91610401 Bid Award ISSUE Award the bid for construction of the 2017 Overlay and Repair Program. BACKGROUND The Overlay and Repair Program preserves and maintains the street structure in a safe and useable condition. Construction will include pavement repairs and an asphalt overlay at six locations citywide. The original bid package was advertised in April 2017, but all four bids were over budget and Council then rejected all of those bids by Resolution No. 1909. ANALYSIS A call for bids was re -advertised for the 2017 Overlay and Repair Program on June 29. 2017 and July 6, 2017 and two bids were opened on July 13. The Lowest apparent bidder was Icon Materials with a bid of $659,441.00 with an Engineer's Estimate of $672,610.00. There were no bidding errors_ Based on the bidding results, the project design consultant KPG concurred to award the 2017 Overlay and Repair Program to the apparent low bidder, Icon Materials. BUDGET AND BID SUMMARY (All amounts include sales tax) Bid Results Estimate 2017 Budget Bid Schedule "A" $551,071.00 $569,300.00 $765,000,00 Contingency (5%) 27,553.55 Bid Schedule "B" Fort Dent 108,370.00 103,310.00 100,000.00 Contingency (5%) 5,418.50 0.00 0.00 Total $= 413_05 $672,610100 $8Q5,9t20 Q RECOMMENDATION Council is being asked to award the construction contract for the 2017 Overlay and Repair Program to Icon Materials in the amount of $659,441.00 and consider this item on the Consent Agenda at the August 7, 2017 Regular Meeting. Attachments: Vicinity Map Pages 18 & 34, 2017 CIF Consultant Recommendation Bid Tabulation W:IPW EndPRDJECTS A RW & RS ProjetWAnnual Overlay & Repalr Pr4Sroms12417 Overlay r iga5kri a Sid1AC And Awarp'1Gacs To TIC'Final Dees To T10.2017 Overlay Rebad AWrfd Doe 31 32 Kilarie EIMPfrAIIPPI IFEE MMIZEI-111WNHE 'ti .-. 2017 Overlay Program Vicinity Map 33 34 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Annual Overlay and Repair Program Project No, 9xx10401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential Streets, JUSTIFICATION; Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. FINANCIAL Through Estimated In $000's 2016 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 123 135 150 150 175 175 200 200 200 1,508 Land (RMI) 0 Const. Mgmt. 275 175 200 200 225 225 250 250 275 2,076 Construction 1,28g 1,260 1,050 1,050 11330 1,340 1,350 1,350 1,375 11,394 TOTAL EXPENSES 1,688 1,570 1,400 1,400 1,730 1,740 1,800 1,800 1,850 14,978 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 1,688 1,570 1,400 1,400 1730 1,740 1,800 1,800 1,850 14,978 TOTAL SOURCES 1,688 1,570 1,400 1,400 1,730 1,740 1,800 1,800 1,850 14,978 2017 - 2022 capital Improvement Program 18 35 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Fort Dent Park DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: Project Nos. 90330107 52 -acre regional park requires ongoing capital and maintenance improvements. Kng County transferred Fort Dent Park to the City in 2003_ Concessionaire agreement with Starfire Sports to operate the complex. City is responsible for maintenance of the picnic area, parking lot, trail, pond, and all major park repairs and infrastructure. Funding of approximately $125K per year through 2022 is for a phased approach to parking lot repairs in conjunction with the City's Annual Overlay and Repair Program, curbs and drainage. Approximately 1,750 staff hours per year. 1% Municipal Arts Fund for City funded construction costs to be included. FINANCIAL Through Estimated in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 343 10 10 10 10 10 10 10 413 Land (RAN) 0 Const. Mgmt. 15 15 15 15 15 15 15 105 Construction 1,477 100 100 100 100 100 100 100 2,177 TOTAL EXPENSES 1,820 125 125 125 125 125 125 125 0 2,695 FUND SOURCES Awarded Grant 694 694 Parking Taxes 50 1 50 Mitigation Actual 0 Mitigation Expected 0 REET 1 Funds 1,076 125 125 125 125 125 125 125 0 1,951 TOTAL SOURCES 1,820 125 125 125 125 125 125 125 ' 0 2,695 2017 - 2022 Capita! improvement Program 36 34 c. P Interdisciplinary Design July 14, 2017 David Sorensen City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 RE: 2017 Overlay Program Dear Mr. Sorensen, As requested, ICPG has completed the verification for CPM Development Corporation DBA: ICON Materials for the 2017 Overlay Program. We have also checked the status of CPM Development Corporation DBA: ICON Materials on the Washington State Labor and Industries web page to confirm they are currently insured, bonded, and licensed. Additionally, no strikes or debarment records arose federally or statewide regarding CPM Development Corporation DBA: ICON Materials and none of their subcontractors are currently suspended. It is KPG's recommendation that the 2017 Overlay Program be awarded to CPM Development Corporation DI3A: ICON Materials We have enclosed the contractor verification package for your review. Sincerely, KPG, Inc. \ A s) „: Nelson Davis, P.E. cc: Enclosures: CPM Development Corporation DEA: ICON Materials Verification Package 3131 Elliott Avenue, Suite 400 - Seattle, WA 98121 • Phone (206) 286-16410 2502 Jefferson Avenue ■ Tacoma, WA 98402 . Phone (253) 627-0720 23 South Wenatchee Avenue • Wenatchee, WA 98501 • Phone (509) 553-2711 www.kpg.com 37 38 CITY OF TUKWILA DEPARTMENT OF PUBLIC WORKS 2017 Overlay BID TABULATION Tukwila Project # 90610401 T1 Low Bidder July 13, 2017 Engineer's Estimate CPM Development Corporation DBA: ICON Materials Lakeridge Paving Company, LLC No. Section No. Item Qty Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost ROADWAY (SCHEDULE A) - ROADWAY 1 _Jl J 1-04 Unexpected Site Changes 1 FA $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ $ 10,000.00 1-07 Resolution of Utilit Conflicts 1 FA $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 _10,000.00 $ 5,000.00 $ 5,000.00 3 1-07 SPCC Plan 1 LS $ 750.00 $ 750.00 $ 2,000.00 $ 2,000.00 $ 500.00 $ 500.00 4 1-09 Mobilization 1 LS $ 66,000.00 $ 66,000.00 $ 50,000.00 $ 50,000.00 8 94,000.00 $ 94,000.00 5 1-10 Project Temporary Traffic Control 1 LS $ 82,000.00 $ 82,000.00 $ 80,000.00 $ 80.000.00 $ 90,000.00 $ 90,000.00 6 2-02 Cement Conc. Sidewalk Removal Incl. Haul 110 SY $ 60.00 $ 6,600.00 $ 96.00 $ 10,560.00 $ 60.00 $ 6,600.00 7 2-02 Cement Conc. Curb Removal Incl. Haul - 190 LF $ 30,00 $ 5,700.00 $ 25.00 $ 4,750.00 $ 30.00 $ 5,700.00 8 2-02 Removal of Structure and Obstruction 1 LS $ 5,000.00 $ 5,000.00 $ 1,200.00 $ 1,200.00 $ 16,000.00 _ $ 16,000.00 9 2-03 Roadway Excavation Incl, Haul - 620 CY $ 85.00 $ 52,700.00 $ 90.00 $ 55,800.00 $ 90.00 $ 55,800.00 10 2-03 Unsuitable Foundation Excavation Inc!. Haul 40 CY $ 100,00 $ 4,000.00 $ 78.00 $ 3,120.00 $ 90.00 $ 3,600.00 11 4-04 Crushed Surfacing Top Course 710 TON $ 60.00 $ 42,600.00 $ 46.00 $ 32,660.00 $ 65.00 $ 46,150.00 12 5-04 Pavement Repair Excavation Incl. Haul _ 150 CY $ 100.00 $ 15,000.00 $ 75.00 $ 11,250.00 $ 90.00 $ 13,500.00 13 5-04 HMA Cl. 1/2" PG 64-22 1,510 TON $ 105.00 $ 158,550.00 $ 100.00 $ 151,000.00 $ 115.00 $ 173,650.00 14 - 5-04 HMA for Pavement Repair Cl. 112" PG 64-22 90 TON 5 150.00 $ 13,500.00 $ 225.00 $ 20,250.00 $ 175.00 $ 15,750.00 15 5-04 Thickened Ed•e 180 LF $ 2.00 $ 360.00 $ 3.50 $ 630.00 $ 3.00 $ 540.00 16 5-04 Planing Bituminous Pavement 1,160 SY $ 25.00 5 29,000.00 5 20.00 $ 23,200.00 $ 30.00 $ 34,800.00 17 5-04 Joint/Crack Sealing 1 FA $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 5 1,000.00 18 7-12 Adjust Water Valve - 11 EA $ 450.00 $ 4,950.00 $ 800.00 5 8,800.00 $ 500.00 $ 5,500.00 19 8-01 Erosion/ Water Pollution Cantrol 1 FA $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 20 8-01 Inlet Protection 18 EA $ 80.00 $ 1,440.00 $ 60.00 $ 1,080.00 $ 50.00 $ 900.00 21 8-04 Cement Conc. Traffic Curb and Guile r 190 LF $ 50.00 $ 9500.00 $ 30.00 5 5,700,00 5 50.00 $ 9,500.00 22 8-13 Adjust Monument Case and Cover 1 EA $ 700.00 $ 700.00 $ 800.00 $ 800.00 _ $ 500.00 $ 500.00 SIDEWALK (SCHEDULE A) 23 8-14 Cement Conc. Sidewalk 120 SY $ 70.00 $ 8,400.00 $ 80.00 $ 9,600.00 8 70,00 $ 8,400.00 24 8-14 Cement Conc. Curb Ramp 6 EA $ 2,700.00 $ 16,200.00 $ 3,500.00 $ 21,000.00 _ $ 2,700.00 $ 16,200.00 STORM SEWER (SCHEDULE A) 25 7-05 Adjust Catch Basin 12 EA $ 600,00 $ 7,200.00 $ 1,000.00 $ 12,000.00 $ 700.00 $ 8,400.00 26 7-05 Storm Drain Marker 11 EA $ 20.00 $ 220.00 $ 50.00 $ 550.00 $ 20.00 $ 220.00 SANITARY SEWER (SCHEDULE A) 27 7-05 Adjust Manhole 7 EA $ 600.00 $ 4,200.00 $ 1,000.00 $ 7,000.00 $ 625.00 $ 4,375.00 TRAFFIC CONTROL (SCHEDULE A) 28 8-09 Raised Pavement Marker Type 1 1 HUND $ 500.00 $ 500.00 $ 400.00 $ 400.00 $ 625.00 $ 625.00 29 8-09 Raised Pavement Marker Type 2 1 HUND $ 500.00 $ 500.00 5 600.00 $ 600.00 $ 875.00 $ 875.00 30 8-22 Plastic Stop Line 20 LF $ 10.00 $ 200.00 $ 75.00 $ 1,500.00 $ 40.00 5 800.00 31 8-22 Painted Line, 4Inch 200 LF $ 1.25 $ 250.00 $ 5.00 $ 1,000.00 $ 4.0.0 $ 800.00 ROADSIDE DEVELOPMENT (SCHEDULE A) 32 8-02 Edge Restoration 1.370 LF $ 4.00 $ 5,480.00 $ 3.30 $ 4,521.00 $ 5.00 $ 6,850.00 33 8-02 Property Restoration _ 1 FA $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 _ $ 5,000,00 $ 5,000.00 FRANCHISE UTILITY ITEMS (SCHEDULE A) 34 8-19 Adjust Franchise Utility ManholeNault 1 EA $ 800.00 $ 800.00 $ 2,500.00 $ 2,500.00 $ 750.00 $ 750.00 35 8-19 Adjust Gas Valve 2 EA $ 500.00 $ 1,000.00 $ 800.00 $ 1,600.00 5 500.00 $ 1,000.00 TOTAL SCHEDULE A $ 569,300.00 TOTAL SCHEDULE A 551,071.00 TOTAL SCHEDULE A $ 648,285.00 1 oft O CITY OF TUKWILA DEPARTMENT OF PUBLIC WORKS 2017 Overlay BID TABULATION Tukwila Project # 90610401 S r r LI . I 1,1, :01.1 A Low Bidder July 13, 2017 Engineer's Estimate CPM Development Corporation DBA: ICON Materials - Lakeridge Paving Company, LLC No. ROADWAY Section No. (SCHEDULE Item B) Qtv Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 36 1-04 Unexpected Site Changes 1 FA $ 500.00 $ 500.00 $ 500,00 $ 500.00 $ 500.00 $ 500.00 37 1-07 SPCC Plan 1 LS $ 400,00 $ 400.00 ' $ 2,000.00 $ 2,000.00 $ 250.00 $ 250.00 38 1-09 Mobilization 1 LS $ 10,000.00 $ 10,000.00 $ 8,000.00 $ 8,000.00 $ 20,000.00 $ 20,000.00 39 1-10 Project Temporary Traffic Control 1 LS $ 10,000,00 $ 10,000.00 $ 3,000.00 $ 3,000.00 $ 12,500.00 $ 12,500.00 40 2-02 Cement Conc. Sidewalk Removal Incl. Haul 25 SY $ 60.00 $ 1,500.00 $ 120.00 $ 3,000.00 $ 60.00 $ 1,500.00 41 2-02 Cement Conc. Curb Removal Incl. Haul 40 LF _ $ 35.00 $ 1,400.00 $ 65.00 $ 2,600.00 $ 30.00 $ 1,200.00 42 2-03 Roadway Excavation Incl. Haul 210 CY $ 80.00 $ 16,800.00 $ 140.00 $ 29,400.00 $ 90.00 $ 18,900.00 43 2-03 Unsuitable Foundation Excavation Incl, Haul 20 CY $ 90.00 $ 1,800.00 $ 78.00 $ 1,560.00 $ 90.00 $ 1,800.00 44 4-04 Crushed Surfacing Top Course 10 TON $ 65.00 $ 650.00 $ 66.00 $ 660.00 $ 65.00 $ 650.00 45 5-04 _HMA Cl. 112" PG 64-22 390 TON $ 105.00 $ 40,950.00 $ 100.00 $ 39,000.00 $ 115.00 $ 44,850.00 46 8-01 Inlet Protection 6 EA $ 80.00 $ 480.00 $ 60.00 $ 360.00 $ 50.00 $ 300.00 47 8-04 Cement Conc. Traffic Curb and Gutter 40 LF $ 60.00 $ 2,400.00 $ 30.00 $ 1,200.00 $ 60.00 $ 2,400.00 48 8-04 Cement Conc. Traffic Curb 190 - LF $ 42.00 $ 7,980.00 $ 30.00 $ 5,700.00 $ 40.00 $ 7,600.00 49 8-04 Cement Conc. Extruded Curb Type 6 130 LF $ 15.00 $ 1,950.0.0 $ 15,00 $ 1,950.00 $ 12.5D $ 1,625.00 SIDEWALK (SCHEDULE B) T 50 8-14 Cement Conc. Sidewalk 30 SY 5 75.00 $ 2,250.00 $ 80.00 $ 2,400.00 $ 75.00 $ 2,250.00 51 8-14 Cement Conc. Curb Ramp _ 1 EA $ 2,500.00 $ 2,500.0.9 $ 3,500.00 $ 3,500.00 $ 2,900.00 $ 2,900.00 STORM SEWER (SCHEDULE B) 52 I 7-05 Adjust Catch Basin 2 EA $ 600.00 $ 1,200.00 5 1,000.00 $ 2,000.00 $ 625.00 $ 1,250.00 TRAFFIC CONTROL DEVICES (SCHEDULE B) 53 8-22 Plastic Line, 4 inch 220 LF $ 2.50 $ 550.00 $ 7.00 $ 1,540.00 $ 5.00 $ 1,100.00 TOTAL SCHEDULE B $ 103,310.00 TOTAL SCHEDULE B 108,370.00 TOTAL SCHEDULE B $ 121,575.(10 VITAL ESTIMATE $ 672,610.00 TOTAL BID $ 659,441.00 TOTAL BID $ 769,860.00 2 of 2 42 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes July25, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Dave Sorensen, Peter Lau, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: Tukwila International Boulevard and South 144th Street Midblock Crossing Staff is seeking Council approval of project completion and release of the retainage bond to Westwater Construction Co. in the amount of $78,722.27 for the TIB and South 144th Street Midblock Crossing Project. This project installed a rectangular rapid flashing beacon system and associated signage and curb ramp improvements and was completed on February 27, 2017. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENT AGENDA. B. Supplemental Agreement: Baker Boulevard Non -Motorized Improvements Project Staff is seeking Council approval of Supplemental Agreement No. 17 to Contract No. 07-123 with KPFF in the amount of $119,680.98 for construction management and inspection services for the Baker Boulevard Non -Motorized Improvement Project. KPFF designed this project as well as the Pedestrian Bridge currently under construction and this contract will provide a cost- effective way to have construction management support and inspection services on Baker Boulevard incorporated with design work completed for the Green River Trail and Christensen Road. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENT AGENDA. C. Bid Award: 2017 Overlay and Repair Program *Staff is seeking Council approval to award a bid to Icon Materials in the amount of $659,441.00 for construction of the 2017 Overlay and Repair Program. Icon Materials was the low bidder of two, and the project design consultant, KPG, has concurred with this award. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENT AGENDA. D. Supplemental Agreement: 2017 Overlay and Repair Program Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 16-109 with KPG, Inc. in the amount of $159,233.76 for construction management services for the 2017 Overlay and Repair Program. KPG, Inc. also designed the program. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENT AGENDA. 43