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HomeMy WebLinkAboutReg 2017-08-07 Item 3F - Contract Supplement #2 - 2017 Overlay and Repair Program Construction Management with KPG Inc for $159,233.76q .— ------- ---- ----------------- Inellah, MeeLn&, L)ale L2and I jw�Lo r ,,s reiv . elm I ("Ouned review 08107117 BG , I e GET F-1 Ordinaiwe "I M Bid. lward EJ Public I fea6n,g El 01ber Alag Date Altg Date 08107117 Dale M(Dale 19, 1 h119':)rte 1%4�4 Dale Altg Dalo SPOMSOR E] (,'i)un,-d [:] Alq)wr [] 1-W D I -XD E1.1"Main-e [:] Fire E] FT' E] P&R E] R)Ace Z PJV ITEM INFORMATION 3. F. CAS Nu,%4HFR:'AFFSPONSoi�: BoB G'IBERSON S" � () R IG IN A 1, A( -&"NDA Dxi'i: 08/07/1 ,"7 2017 Overlay & Repair Program Construction Management Supplement No. 2 with (CPG, Inc. Dilaussion Z Molion E] Resolulion F-1 Ordinaiwe "I M Bid. lward EJ Public I fea6n,g El 01ber Alag Date Altg Date 08107117 Dale M(Dale 19, 1 h119':)rte 1%4�4 Dale Altg Dalo SPOMSOR E] (,'i)un,-d [:] Alq)wr [] 1-W D I -XD E1.1"Main-e [:] Fire E] FT' E] P&R E] R)Ace Z PJV SPONS(AOS (CPG, Inc. is currently the design consultant for the 2017 Annual Overlay & Repair Program SLINIMARY with Contract No. 16-109. (CPG was also chosen for construction management services. The construction bid is being awarded tonight to Icon Materials. Council is being asked to approve Supplemental Agreement No. 2 for construction management with (CPG in, the amount of $I59,233.76. Rj�xlf,'WFD tjy cow NItg. ❑ CA&P Crnre ❑ F&S (.,mte 1z'I"ransportation Cmte Utilities Corte Arts C ornm, E] Parks Comm, EJ Pkinning Comm, DATE: 08/07/17 CONIMYFFE1111 Cf LUR: IKATE KRULLER RECOMMENDATIONS: SPONS()ii/AD'1\41N. Public Works COMMWITI` Unanimous Approval; Forward to Consent Agenda: COST IMPACT/ FUND SOURCE, R J) AmOUNTBUDGETED APPROPRIATION REQUIRED $159,233.76 $200,000.00 $0.00 Fund Source: 104 ARTERIAL STREETs (PAGE 18, 2017 CIP) Comtnent.v: MTG. DATE RECORD OF COUNCIL ACTION 08/07/17 MTG. DATE ATTACHMENTS 08/07/17 Informational Memorandum dated 07/21/17 Page 18, 2017 CI Consultant Supplemental Agreement No. 2 to Contract No. 16-109 Minutes from the'Transportaition & Infrastructure Committee meeting, of 07/25/17 45 m Fff A -R1111111111111 -we , BY: CC: DATE- Public",A David Sorensen, Project Manager Mayor Ekberg Friday July 21, 2017 Allan Ekberg, Mayor SUBJECT: 2017 Overlay and Repair Program Project No. 9171�0401, Contract No. 16-109 Supplemental Agreement No. 2 for Construction Management Services ISSUE Execute Supplemental Agreement No. 2i with KPG,(KPG) to provide construction management services foir the 2017 Overlay and Repair Program. o On September 6, 2016 the Council approved the contract with KPG to provide engineering design vg*i1-eT??-.e supplement to the design contract. K�PG has provided a supplement, scope of work, and fee estimate for construction management services for the 2017 Overlay and Repair Program for $159,233,.76. Construction re bid opening was July 13, 20117. FISCAL IMPACT' Sup No. 2 CM Budg Construction Management Sup No. 2 Council is being asked to approve Supplemental Agreement No. 2 to Contract No. 16-109 for construction management services with KPG, Inc. for the 201'7 Overlay and Repair Program in the amount of $159,233.76 and consider this item on the Consent Agenda at the August 7, 2017 Regular Meeting, Attachments: Page 18, 017 CIF Contract, Scope of Work and Fee Estimate W',J1W �nVPAQJrCTSW AW A AS Pralece*)nuatl Ovenay, & Repir PToqMffd017 C40ay & flapaif PvograrrX'N ManagemeorConsknxigm Marogement F, N 2017 to 2022 PROJECT: Annual Overlay and Repair Program Project No, 9xx10401 DESCRIPTION. Select, design and construct asphalt and concrete pavement overlays of arterW and residential streets JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs Some individual sites may be coordinated with water, sewer, and surface water projects, STATUS: Each year varlOUS sections of roadway throughout the City are designed! and constructed for asphalt overlay, MAINT. IMPACT: Reduces annual maintenance, COMMENT: Ongoing project, Only one year actuals shown in first column, FINANCIAL Through Estimated (in $00,0's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 123 '135 150 i 150 175 175 200 200 200 1,508 Land (RAN) 0 Const, Mgmt, 276 175 200 200 225, 225 250 250 275 2,076 Construction 1,289 11,260 1050 1,050 1,330 1,340 1,350 1, 05'0 1,375 '11,394 TOTAL EXPENSES 1,588 1,670 1,400, 1,400 1,730 1,740 1 1,800 1,800 1,850 14,,978 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper, Revenue 1,688 1,,570 1,400 1,400 1,730 1,740 1,800, 1,800 1,850 14,,978 TOTAL SOURCES 1,688 1,670 1,400 1,400 1.730 1,741 1A00 11800 1 Aso 14,978 2017 - 2022 Capital �mproyemant Program IN M 50 SUPPLEMENTAL AGREEMENT No. 2 AGREEMENT No. 16-109 PROJECT No. 91610401 City of Tukwila IPG, Inc. Public Works Department 753 - 9th Avenue N. 6300 Southcenter Boulevard #100 Seattle, WA 98109 Tukwila, WA 98188 PROJECT: 2017 Overlay Program – Additional Design and Construction Services This SUPPLEMENTAL AGREEMENT NO, 2 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 6th day of September, 2016. All provisions in the basic agreement remain in effect, except as expressly modified as follows. Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as Exhibit -2. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B-2, attached hereto, provided that the total amount of payment to the Consultant fear this work not exceed $159,233.76 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $281,900.30 without express written modification ofthe. greement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this —day of 12017. Attested: Christy O'Flaherty, City Clerk KPG, INC. X :1 so' &nD Principal 51 52 Me ! =-$ MOM 11 2017 City of Tukwila — 2017 Overlay Program This work will provide additionial design for one (1) additional overlay site on 42 nd Avenue S, preparation of revised bid documents for re -bid, and construction management services for the constructioni contract to complete the City of Tukwila — 2017 Overlay Program. These services wi:ll include preparation of bid documents, bid period services, design support, project miainageme,nt, doicumentation control, inspection, materials t!estinig, public invoilvement, and contract administration during the construction of the project, as detailed below. KPG ("Consultant") will provide to the City of Tukwila ("City") construction management services for the project. IMMIn, 13, M, Emmm�a� The proposed project team will include one part-time documentation control specialist, a part-time resident engineer cluiring construction activities, a full-time inspector, an additional inspector if required, sub-consultantsi to provide services for materials testing, and other supporting tasks as deemed necessary, It is anticipated that full- time site observation will be required for the entirety of the project. The level of service is based on a construction project duration of approximately 40 working days. K i PG estimates a total project construction duration of 60 working days (12 weeks) including pireconstruction service, construction services, and project closeout, No suspensions or stop It is anticipated that the KPG will develop the Record of Material's (ROM). This scopie of services provides the mainagemeint of the ROM and scheduling of required materials testing respectively, 0 It is anticipated that the City will review and execute the insurance, bonds, and the Construction KPG will do all public outreach, and ensure affected busiiniess and residents are notified of impencling contractor activities one week prior to work by door to door and or A-bioard signs City of Tukwila — 2017 Overlay Program Page 2 of �3 KPG Construction ManagementServices Project Number 16101 Scope of Work 717117 53 EXAIBITA-2 ��at itclude, date. iw tr 11111". 1111111 ..... . . . . . I 0 The design engineers from KPG will be available during construction to answer questions during construction and review RAM's, shop drawings, and answer RFI's that require a level of engineering expertise outside of the capabilities of the Consultant. Services, will be performed in accordance with the Contract plans & special provisions, and City engineering standards, The objective and purpose of this Construction Management Services Agreement is for the Consultant to successfully deliver the construction of the Project to the, City by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications,, as may be amended or revised, that all of the required Project documentation is accounted for. Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. • Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. • Review monthly expenditures and CM team scope activities. Prepare and submit project progress letters to the City along with, invoices describing CM services provided each month. Prepare and submit reporting required by funding source(s), if any. Deliverables 2.1 The Consultant will prepare base map, plans, specifications, and quantity estimates for maintenance of 42 d Avenue S, settlement near the Allentown bridge, 2.2 The Coall revise bid documents to include the 42nd site and remove other sites in an effort to match project construction budget. Work will include posting to bxwa.com, w period services, preparation of bid tabulation aind recommenclation to award letter. �- I �'- I • Uploaded bid documents to bxwa.com • Bid tabulation • Recommendation of award City of Tukwila — 2017 Overlay Program Page 3 of Construction Management Services Scope of Work 54 KPG Project Number 16101 717117 10114! 11 1.11 TASK 3 — PRECONSTRUCTION SERVICES 3.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices. The Consultant's project manager, resident engineer, inspector, and document control specialist will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre -construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, issues with utilities, unusual conditions, Federal, State, and local requirements and any other items that will result in better project understanding among the parties involved. Deliverables 0 Preconstruction conference agenda with meeting minutes ff.'XITIC, ZZ414H 61 C.11A I 1010W 41iTH41 *Nwdwp 4.1 On-site Observation., The Consultant shall provide the services of one full time inspector during construction activities and other tasks necessary to monitor the progress of the work. An additional inspector, may be incorporated as dictated by the Contractor's approach to the Work. Construction staff shall oversee the following items of work, on theproject site, and will observe the technical progress of the construction, including providing day-to-day contact with the Contractor and the City: • Preparation to include mobilization and clearing and grubbing • Erosion Control • HMA grinding and paving • Driveways, curb, gutter and sidewalk • And all incidental items necessary to complete the Work as described in the Plans and/or Specifications. Field inspection staff will perform, the following duties as a matter of their daily activities: i. Observe technical conduct of the construction, including providing day-to-day contact with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications. H. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. Advise the City of any non -conforming work observed during site visits. iiil. Document all material delivered to the job site in accordance with the contract documents. iv. Prepare daily inspection reports, recording the construction contractor's operations as, actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. V. Interpret Contract Documents in coordination with the City and KPG. vi. Resolve questions which may arise as to the quality and acceptability of material City of Tukwila - 2017 Overlay Program Page 4 of KPG Construction Management Services Project Number 16101 Scope of Work 717117 55 EXHIBIT A-2 furnished, work performed, and rate of progress of work performed by the construction contractor. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. viH. Coordinate with permit holders on, the Project to monitor compliance with approved permits, if applicable. ix. Prepare field records and documents to help assure the Project is administered in accordance with, the funding requirements. XCollect and calculate delivery tickets and salesman's daily reports of aggregate, All tickets will be initialed with correct bid itern and stationing identified (Construction Manual 10-2)i. xi, Attend and actively participate in regular on-site weekly construction meetings. XiL Take periodic digital photographs during the course of construction, and record locations. r 1 1111 11� 1 116"Rem MEE JIM. 4.3 Materials Testing: Coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. Frequency of testing shall be determined by the resident engineer. aw • Daily Construction Reports with project photos —submitted on a weekly basis • Punch List, Certificate of Substantial Completion • Review test reports for compliance City of TTukwila--2 17 Overlay Program Pageoft) KPG Construction ManagementServices Project Number 16101 Scope of Work 717117 56 A, Document Control. Original documentation will be housed at the Consultailnt's office, and filed in accordance with standard filing protocol. A copy of working files will be maintained in t�.e field o'Vice. • Final Estimate (Approving Authority File) • Comparison of Preliminary and Final Quantities (Approving Authority File) • Final Records (Approving Authority File) • Record of Material Samples and Tests • Affidavit of Wages Paid • Release for the Protection of Property Owners and General Contractor B. Project Coordination: Liaison with City, construction contractor, engineer, utilities and property owners on a regular basis to discuss project issues and status. C. Plan Interpretations: Provide technical interpretations of the drawings, specifications, and contract documents, and evaluate requested deviations from the approved design or specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or budget changes. D. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees, outstanding issues to be tracked on a weekly basis. E. Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for conformance with the contract documents. F. Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents, Lump Sum Breakdowns for payment each month will be calculated with detailed data. G. Monthly Pay Requests: Prepare monthly requests for payment, review with the City, contractor and approve as permitted. Utilize City provided format for pay estimates, or Consultant format. K Monthly Schedule Review: At the, monthly cutoff, review contractor's updated schedule and compare with field -observed progress, as described in Section 1-08 of the Special Provisions. In addition, perform schedule analysis on contractor provided CPM updates and review schedule for delays and impacts. Coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control. 1, Certified Payroll: Process and track all certified payroll per State Prevailing Wage Requirements,. This includes verifying the initial payroll for compliance and 10% of all payrolls submitted thereafter. Tracking payroll each week. J, Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. K. Subcontractor Documentation: Process / Approve all required subcontractor documentation. Request to Sublets will be verified and logged. This includes checking System Award City of Tukwila — 2017 Overlay Program Page 6 of '9 KPG Construction Management Services Project Number 16101 Scope of Work 717117 57 EXHIBIT A-2 Management System (SAMS), verifying business licensing, reviewing insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPGs subcontractor logs. L. Record Drawings: Review record drawings prepared by the Contractor, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with inspection information. The Consultant will provide the marked up plan sheets with both the contractors and inspectors as -built information, Revisions to the CAD drawings are not included MPhysical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that City and/or Utilities accept the project. N, Project Closeout: Transfer all project documents to the City for permanent storage. • Schedule review comments • As -built schedule • Meeting agendas and notes • Monthly Pay Estimates • Subcontractor Packets • Cost Projection • Physical Completion Letter Final Project Documents TASK 4.5i — SUBMITTAL/RF] PROCESSING A, Submittals: Coordinate review process for shop drawings, samples, traffic control plans, te reports, and other submittals from the Contractor for compliance with thie contract documen Key submittals to be transmitted to the City for their review and approval. Submittals shall logged and tracked. Request for Information (RFl): Review and respond to RFI's, RFI's shall' be logged and tracked. CRecord of Materials (ROM): Utilize ROM prepared by KPG and update based on Speci Provisions and Plans for use on the project, based on the contract specifications. The ROM willwa maintained by the Resident Engineer. The ROM will track all of the materials de'llivered to the si - including main ufacturer/supplier, approvedQPL iteirris, miaiterial complianii documentation, and all other required: documentation, Deliverables 0 Submittal log 0 RFJ Log 0 Completed Record of Material for Material Certification TASK 4.6 — CHANGE MANAGEMENT A. Case Log: Develop and maintain a case log which includes change orders, RFD's, Field Work Directives City of Tukwila — 2017 Overlay Program Page 7 of KPG Construction Management Services Project Number 16101 Scope of Work 717117 W -P 10174TS 110 1 EN B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project, Each change ordebe executed in accordance with W5DCT Standard Specifications and contain the foillowi:ng: • Change order Independent Cost Estimate Time Impact Analysis Contractor's Pricing Verbal Approval, Memo • Back up documentation C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule, D. Minor Change Orders: Develop minor change orders per WSDOT Standaird Specifications. Ea minor change order wi;ll be executed and contain the following: I • Independent Cost Estimate • Verbal Approval Memo • Back up documentation E. Force Account: Track contractor force account laibor, equipment and materials. All force accou calculations will be verified by the engineer and clouble checked, by the documentation specialist, i • Change order(s) • Case Management Log • RFI Log 40 Minor Change Order(s) 0 Force Account Records City of Tukwila — 2017 Overlay Program page 8 of E� Construction Management Services Scope of Work KPG Project Number 16101 717117 59 M-8 Consultant Fee Determination Project Name: 2017 Overlay Program, Supplement No. 2 - Additional Design and Construction Services Consultant: KPG COST PLUS FIXED FEE Classification Hours Rate Cost Resident Engineer 28 $ 66.00 $ 1,848 Senior Engineer 224 $ 52,88 $ 11,845 Project Engineer 104 $ 43.27 $ 4,500 Design Engineer 8 $ 37-60 $ 301 CAD Technician 20 $ 31.90 $ 638 Construction Inspector 544 $ 3&00 $ 20,672 Survey Crew 0 $ 60.00 $ - Document Specialist '176 $ 40.87 $ 7,193 Office Admin 80 $ 26.92 $ 2,154 Total, Direct Salary Cost (DSC) 1,184 $,49,151 Overhead (138.02% x DSC) $67,837.82 Fixed Fee (30% x DSC) $14,745.22 U -7L-- 1 1 Subtotal: $131,73.3.-.1 U-1 . .. .... . .. . ..................... ... . ....... . . . ............ ------- �Construction Vehiicle x.- 01 Miscellaneous - Repro, Field Supplies $11 500 i Subtotal:11 1 Material Testing Allowance $25,000 Subtotal: $25,000 i 0) HOUR AND FEE ESTIMATE Project: City of Tukwila 2017 Overlay Program Supplement No. 2 - Additional Design and Construction Services EXHIBIT B-2 LborHour Estimate IPQ • Architecture • Landscape Arch itccluru • CIvH Engineering • 1 - Management, Coordination, Administration Estimated duration 14 weeks Weekly level of effort by Classification 2 4 0 0 0 0 0 0 Preconstruction Budget Estimate 24 4 24 2 - Additional Design Services 12,780.05 Weekly level of effort by Classification 4 0 40 0 4 0 0 8 Additional Desi.n Bud.et Estimat 0 16 - Preconst n Services Estimated duration 2 weeks Weekly level of effort by Classification 2, 8 0 ' 8 Preconstruction Budget Estimate 16 0 16 0 16 4 - Construction Services (Estimated duration 8 weeks 6,227.07 Weekly level of effort by Classification 0 16 8 60 I 0 16 Construction Period Budget Estimate 0 128 5 - Closeout/Record Dwg Services (Estimated duration 2 weeks) Weekly level of effort by Classification 0 16 0 480 128 32 90,780.30 24 16 Subtotal2Libbr Reimbursables & Subconsultants 41Z:f:41:SzZ205N-tt 11111111tattak.„,„,_.,.."gat,414"Wnglig. Material Testing Allowance $ Construction Vehicle Mileage $ Miscellaneous - Repro, Field Supplies $ 25,000,00 1,000.00 1 , 0 . 0 7/10/2017 City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes July 25, 2017 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Dave Sorensen, Peter Lau, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Project Completion: Tukwila International Boulevard and South 144th Street Midblock Crossing Staff is seeking Council approval of project completion and release of the retainage bond to Westwater Construction Co. in the amount of $78,722.27 for the TIB and South 1441h Street Midblock Crossing Project. This project installed a rectangular rapid flashing beacon system and associated signage and curb ramp improvements and was completed on February 27, 2017. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENT AGENDA. B. Supplemental Agreement: Baker Boulevard Non -Motorized Improvements Project Staff is seeking Council approval of Supplemental Agreement No. 17 to Contract No. 07-123 with KPFF in the amount of $119,680.98 for construction management and inspection services for the Baker Boulevard Non -Motorized Improvement Project. KPFF designed this project as well as the Pedestrian Bridge currently under construction and this contract will provide a cost- effective way to have construction management support and inspection services on Baker Boulevard incorporated with design work completed for the Green River Trail and Christensen Road. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENTAGENDA. C. Bid Award: 2017 Overlay and Repair Program Staff is seeking Council approval to award a bid to Icon Materials in the amount of $659,441.00 for construction of the 2017 Overlay and Repair Program. Icon Materials was the low bidder of two, and the project design consultant, KPG, has concurred with this award. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENT AGENDA. D. Supplemental Agreement: 2017 Overlay and Repair Program Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 16-109 with KPG, Inc. in the amount of $159,233.76 for construction management services for the 2017 Overlay and Repair Program. KPG, Inc. also designed the program. UNANIMOUS APPROVAL. FORWARD TO AUGUST 7, 2017 REGULAR CONSENT AGENDA. 63