HomeMy WebLinkAboutReg 2017-08-07 Item 6C - Reports - City Administrator Report / Monthly Public Safety Plan UpdateTO:
FROM:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, CiityAdministrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
David Cline, City Administrator
August 2, 2017
Report for August 7, 2017 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Regional Animal Services of King County Meeting: On July 13, the City Clerk's
Office hosted the quarterly meeting with Regional Animal Services of King County
(RASKC) and representatives from participating cities. Video clips have been posted on
the City's TV channel relating to the positive impacts at RASKC resulting from volunteer
efforts and a grant from PETCO.
• Regional Transit Committee Meeting: Community Development staff attended a
Regional Transit Committee meeting with Councilmember Hougardy on July 19. Items
on the agenda were briefings on existing guidelines to improve transit speed and
reliability, and the In -Motion program, a targeted marketing program Metro does in
specific neighborhoods based on low transit use or implementation of service changes
to increase transit ridership.
• Regional Affordable Housing Task Force: On July 14, Mayor Ekberg attended the
Kick -Off event for the Regional Affordable Housing Task Force held at the Renton
Community Center.
• Regional Equity Team Meeting: On July 21, Tukwila hosted a Regional Equity Team
meeting at Fire Station 51. Communications staff attend the monthly meetings on a
regular basis. City Administrator David Cline offered welcoming remarks to the group.
II. Staff Updates
Public Safety
• International Rescue Committee Summer School Program: Officer Valdez visited
the International Rescue Committee's summer school program for elementary school
age refugee kids to help them get ready for the next school year. He will also be
meeting with the Middle and High School age kids in August.
• Outreach at Samara Apartments: Officer Valdez and Sgt. Boyd presented to a group
of 20 Bhutanese refugees, and a family of Iraqi refugees at the Samara Apartments on
July 14. They will be doing a second presentation to the Bhutanese soon, and will also
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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City Administrator's Report
August 2, 2017
Page 2
be reaching out to the Iraqi, Afghani, Syrian, and Iranian populations. They have
located an individual who works at the Samara apartments who speaks these
languages, who expressed a desire to be involved.
Project Updates
• Tukwila Village: On July 21, the developer closed escrow on $40 million of loans and
$20 million of investor equity to fund the $60 million Phase 1 of Tukwila Village. At the
same time, the developer and city closed escrow on the sale of the land for phase one.
The City received $2,252,000 for the land for this phase. This phase includes the two
senior apartment buildings currently under construction on the South side of 144th
Street plus the plaza and community building on the north side of 144th. The
community building will be complete this fall and the senior apartments will open in
2018.
The developer intends to construct the remaining two senior apartment buildings in one
phase with construction starting in 2018 and completion in 2019.
• Southcenter Pedestrian/Bicycle Bridge: The middle steel structure of the bridge was
lifted into place over the Green River on July 13. Deck installation continues to take
place at Span 2. On the west side of Green River, the decorative sidewalks are being
completed. On east side of Green River, the foundation for one of the temporary cranes
is being removed.
• S 144th St Phase II: Contractor is continuously installing Seattle City Light's electrical,
CenturyLink's communication, illumination, and storm drainage facilities.
• S 119th St Pedestrian Bridge: King County crews are scheduled to complete the
repair of girder tops in late July/early August. Staff is also working with a consultant to
develop plans for painting of the structure anticipated in Spring 2018.
• BAR Bridge Rehab: Staff is waiting for the BNSF Temporary Occupancy Permit to be
issued by the railroad before issuing a notice to proceed for the project. The contractor
expects to begin work below the roadway in early August and complete all below grade
work by October. The project will be shut down for railroad high traffic during the
holidays and continue in January 2018. Above grade and deck work will begin at that
time and traffic flows will be impacted due to intermittent lane closures and lane
shifting.
• Major Maintenance on 3 Bridges: The contractor was given Notice to Proceed on
July 12.
o Beacon Ave bridge will completely closed to traffic beginning August 28. The
work will be completed at the end of October.
o Frank Zepp bridge is expected to be completly closed to traffic for 10 days
beginning September 15.
o Grady Way does not anticipate to have any impacts to Grady way itself.
There will only be temporary lane closures on Longacres Drive.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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City Administrator's Report
August 2, 2017
Page 3
Staff is working with the City's communication department to develop notifications for
all areas impacted by the construciton work. The entire project(all locations) are
expected to be completed by December 2017.
• Historical Roots of Inequity Training: On July 20, staff members from all City
departments attended a training session sponsored by the City's internal Equity Team
and the Equity and Social Justice Commission about "The Historical Roots of Inequity:
Why there is still more work"to do facilitated by equity trainer Benita R. Horn.
• AWC Business License Task Force: Cindy Wilkins, Fiscal Specialist Business
Licenses, has been asked to join the AWC Business License Task Force. This is a
State-wide group and Ms. Wilkins participation will ensure Tukwila has a voice in the
development and application of future business license legislation.
• Tukwila Senior Fiscal Coordinator receives "Professional Finance Officer
Award": Sherry Wright has earned the Professional Finance Officer Award for the
State of Washington from the Washington Finance Officers Association. This annual
award requires ongoing educational and professional excellence.
• Washington State Public Transportation Wall of Fame: Maggi Lubov, Commute
Trip Reduction Coordinator, is being inducted into the Washington State Public
Transportation Wall of Fame at a banquet on August 8. The Wall of Fame recognizes
exemplary workers in the transportation field for their dedication, innovation, customer
service, and professionalism.
Boards and Commissions
Vacancies are currently being advertised on the City's website, on Channel 21, in the
Tukwila Reporter, through social media and outreach to the local schools.
• Arts Commission: Vacant Positions — Position 3 and Student Representative.
• Civil Service Commission: No vacancies.
• Community -Oriented Policing Citizens Advisory Board: Vacant Positions - Position
#8 School District Representative and Student Representative.
• Equity & Social Justice Commission: Vacant Positions - Position #2 Education
Representative, Positions #4 and #7 City Employees, and Position #6 Community
Representative and Student Representative. Two applications have been received.
• Human Services Advisory Board: No vacancies
• Library Advisory Board: Vacant Positions: Positions #6 and #7 Residents and Student
Representative.
• Lodging Tax Advisory Committee: No vacancies.
• Park Commission: Vacant Positions - Positions #6 and #7 Community Members and
Student Representative. One application has been received.
• Planning Commission: No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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104
TUKWILA PUBLIC SAFETY PLAN
Monthly Update
July 31, 2017
Overall Plan
Outreach
• Planning for the August open house and associated summer outreach activities is
underway.
• Open House plan shared with Council.
• Flyering in Foster Point, Thorndyke, Duwamish and Allentown neighborhoods.
• Community Connectors recruiting attendees.
Financial Oversight Committee
• First meeting was held June 29.
Siting Advisory Committee
• Siting Advisory Committee met July 26. Agenda included discussion of the Justice
Center and attributes of potential sites.
Near-term Council Decisions and Key Dates
• August 7, Council Executive Session — Site Selection Update (Executive Session due to
the potential to affect value of property)
• August 7, Public Safety Committee —Justice Center A/E contract approval
• August 14, C.O.W — Justice Center A/E contract approval
• August 21 Council — Justice Center A/E contract approval
Fire Stations
Siting
• Heartland with SOJ and City of Tukwila reviewed a list of potential sites and have
narrowed down to a medium list based upon the approved siting criteria. Medium list
to be shared with Council this month in Executive Session; full list will also be discussed
with rationale for removing properties from consideration.
• Architect is investigating feasibility of the potential sites from a design perspective while
Heartland and SOJ are continuing to further investigate the potential sites and refine the
list based upon the approved siting criteria.
Architecture and Programming
• Architectural program has been reviewed and approved by the team.
• Schematic Design for 51 will begin end of August.
105
• Initial meeting with CPARB for GCCM approval; second meeting in August to secure
approval
Design and Permitting
• Phases scheduled to begin for 51 in August, 2017.
• Phases scheduled to begin for 52 and 54 in June, 2018.
Bidding and Construction
• Phases scheduled to begin for 51 in September, 2018.
• Phases scheduled to begin for 52 and 54 in July, 2019.
Justice Center
Siting
• Heartland with SOJ and City of Tukwila reviewed a list of potential sites and have
narrowed down to a medium list based upon the approved siting criteria. Medium list
to be shared with Council this month in Executive Session; full list will also be discussed
with rationale for removing properties from consideration.
• Architect is investigating feasibility of the potential sites from a design perspective while
Heartland and SOJ are continuing to further investigate the potential sites and refine the
list based upon the approved siting criteria.
Architecture and Programming
• Eight firms responded to the Architecture and Engineering RFQ; pared down to four
firms interviewed which took place June 28 and a firm was selected by the selection
committee.
• Public Safety Committee to be presented proposed firm at August 7 meeting after
budget negotiations.
• Council to be presented proposed design contract in August.
Design and Permitting
• Phases scheduled to begin in November, 2017.
Bidding and Construction
• Phases scheduled to begin in December, 2018.
Public Works Facility
Siting
• Heartland with SOJ and City of Tukwila reviewed a 'list of potential sites and have
narrowed down to a medium list based upon the approved siting criteria. Medium list
106
to be shared with Council this month in Executive Session; full list will also be discussed
with rationale for removing properties from consideration.
Architecture and Programming
• Phases scheduled to begin in 2018,
Design and Permitting
• Phases scheduled to begin in June, 2018.
Bidding and Construction
• Phases scheduled to begin in September, 2019.
Budget
Attached.
Schedule
August
• Justice Center Architect and Engineering contract to Public Safety Committee and
Council
• Open House #2, August 10
• Siting Advisory Committee Meeting
• Fire Station 51 Schematic Design begins
• Siting Review Meetings
• Siting Advisory Committee report
September
• Fire Station GC/CM Contractor Solicitation
• Justice Center programming begins
• Siting Advisory Committee Meeting
October
• Fire Station GC/CM Proposals Received
• Siting review meetings
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November
• Fire Station GC/CM Interviews and Selection
• Fire Station GC/CM Pre -Construction Contract to Public Safety Committee and Council
• Fire Stations 52 and 54 final sites selection
• Justice Center final site selection
• Open House #3
• Justice Center CPARB Application Submitted
December
• Advisory Committee Report
• Fire Stations finalprogram review and pricing to Public Safety Committee and Council
• Justice Center GC/CM Contractor Solicitation
• Justice Center programming update
January 2018
• Justice Center contractor pre -construction contract to Public Safety Committee and
Council
February
• City shops architect contract to Public Safety Committee and Council
March
• City Shops facility site selection
April
• City Shops facility programming update
May
• Fire Station 51 Construction Contract Approval to Public Safety Committee and Council
June
• Fire Station 51 construction begins
• Fire Station 52 and 54 design begins
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5
0
J
TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN
Project Schedule
AUGUST
▪ site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
▪ completed
public outreach
COUNCILMEMBER DECISIONS
(A) Architect Contract Approval (D) Site Selection
(B) Contractor Pre -Con Contract (E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
Start
Finish
% Done
2016
2017
2018
2019
2020
2021
J
F
M
A
M
J
J
A S
O
N
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F
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A
M
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J
A
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F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
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A
S
O
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D
CITY/SOJ KICK-OFF MTG
10/05/16
10/05/16
100%
■
CITY VOTE
11/08/16
10/31/19
100%
BOND SALE
12/01/16
12/31/16
100%
PUBLIC OUTREACH - SITE SELECTON
01/01/17
12/31/21
20%
JUSTICE CENTER
02/06/17
05/25/20
7%
rr
I
y
B
G
iik
Ili
I
STATION 51
02/24/17
09/27/19
12%
1
A
G
1
I
Fi
G
'
I.
STATION 52
02/20/17
06/05/20
12%
1
1
A
1
I
—
D
B
G
I
STATION 54
02/20/17
06/05/20
12%
1
1
A
1
I
ID
B
G
CITY SHOPS
02/20/17
04/09/21
5%
I
I
I
L I
1
1
AD
IC!.
▪ site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
▪ completed
public outreach
COUNCILMEMBER DECISIONS
(A) Architect Contract Approval (D) Site Selection
(B) Contractor Pre -Con Contract (E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
110
City of Tukwila - Public Safety Plan
Conceptual Budget Summary
YOE $ (in thousands)
PUBLIC SAFETY PLAN - FUNDING
Project
YEAR OF EXPENDITURE (YOEJ SUMMARY
UTGO Impact Fees General Fund
Enterprise Funds
Tofal
Fodder
Public Safety Building
Fore Stations )51, 52. 54)
Public Works Shops
S 26.629 5
16,524
S - 5 - 5 25,629
4.750 450 - 24,432
14.747 14.745 29,493
FACILITIES TOTAL
lApparalusIEquipment
5
47,45
4,750 $
15,605 5
14,746 5
52,554
1$
29,932 I $
- Is
PLAN TOTAL
5
77,365 $
4,750 $
15,605 5
- I $ 269321
14,746 $
112,485
.444rat.atai rnr+arri
PUBLIC SAFETY PLAN - FACILITIES
Flan Station Program
as of December 31, 2016
Project Budgets lin YOE S)
Cete9Prtf
A� Services (both design 5 CA)
Land Acquisition
PensiaraFees
Construction (pre -con, const B lax)
Construction Related Casts
PM Services (incl. Other Professional Svcs)
Contingency [incl Construction 4, Project)
Public Safety
Building
5
1,616
6,000
440
16.195
1,064
1.114
2,199
FS 51
731
0
255
7,609
1,047
460
1.145
F5 52
$
356
653
89
3,278
438
297
546
FS 54
464
862
116
4,273
551
397
665
City Shops
869
6,000
522
19,202
425
348
2,127
TOTAL
4.037
13,516
1,421
50.755
3.526
2.615
6.682
TOTAL
26,629 $
11,448 $
5,557 $
7,329 $
29,493 $
82,554
111072017
111
112
CITY OF TUKWILA
Public Safety Plan
Fire Stations - 51, 52, 54
Conceptual Budget Summary
YOE $ (in thousands)
FUNDING SOURCE - Based
YEAR
Project
on Initial Project
OF EXPENDITURE
UTGO (voter-
approved)
Costs
(YOE)
Impact Fees
SUMMARY
General
Fund
TOTAL
32,745 sf
A/E Services (both design & CA)
731
356
464
Enterprise
Funds
TOTAL
Fire Stations
18,824
4,750
858
-
24,432
Justice Center
28,629
460
-
7,809
28,629
Public Works Shop
_ 15,360
Construction Related Costs (incl bond)
14,747
14,746
29,493
Facilities Total
47,453
4,750
15,605
14,746
82,554
Fire Apparatus/Equipment
29,932
-
-
-
29,932
Public Safety Pian Total
$ 77,385
$ 4,750
$ 15,605
$ 14,746
$ 112,486
PROJECT COSTS
Fire Station Program
Project Category
- INITIAL BUDGET
F551
17,950 sf
ESTIMATE
FS 52
6,567 sf
FS 54
8,228 sf
TOTAL
32,745 sf
A/E Services (both design & CA)
731
356
464
1,551
Land Acquisition _
-
653
862
1,515
Permits/Fees
255
89
116
460
Construction (pre -con, const, tax)
7,809
3,278
4,273
_ 15,360
Construction Related Costs (incl bond)
1,047
438
551
2,036
PM Services (incl other prof svcs)
460
297
397
1,154
Contingency (incl Construction & Proj)
1,145
546
665
2,356
TOTAL
$ 11,446
$ 5,657
$ 7,329
$ 24,432
Fire Station Program - REVISED
Project Category
BUDGET ESTIMATE
F551 1
9,426 sf
(as of
F5 52 1
15,068 sf
5/23/17)
FS 54
9,287 sf
-_
TOTAL
33,781 sf
FUNDING
GAP
A/E Services (both design & CA)
635
1,052
626
2,314
763
Land Acquisition
653
-
862
1,516
1
Permits/Fees
166
301
164
631
172
Construction (pre -con, const, tax)
6,324
9,547
6,233
22,105
6,744
Construction Related Costs (incl bond)
657
1,184
709
2,550
514
PM Services (incl other prof Svcs)
300
576
' 305
1,181
28
Contingency (incl Construction & Proj)
749
1,094
765
2,608
252
TOTAL
$ 9,486
$ 13,755
$ 9,665
$ 32,906
$ 8,474
1 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate,
Z:ICouncil Agenda Items\Communications\PSP Funding and Costs - Fire Statiansi1l.xlsx, 6.8.17
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