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Home My WebLink AboutCOW 2017-08-14 Item 4B - Purchase - Fire Department Self-Contained Breathing Apparatus and Supplied Air Breathing Apparatus for $360,000]m A iilq np 0 M111 11�•I I! ---------------------------_-..---Initials ITEMNO. Meeting Date L,2aredM b view y Coundl rV , 08/14/17 CF 08/21/17 CF 4.B. ITEM INFORMATION =STAFF SPONSOR: JAY WITTWER 10RK;INAI,AGI,*,NDADA'FF,: 08/14/17 A(,ENDA Fire Department Self Contained Breathing Apparatus (SCBA) and Supplied Air Breathing Apparatus (SABA) Replacement. CA'I'V(',0RY Z Disminon Z Notion F1 Resolution El Orekhance E] BidAward [:] Public Hearing � Other Alig Date 08114117 Mig Dale 08121117 Aft Date A Date M/ ,g Date All ,g Dale Ali ,g Date SP0NS01k [-]Cougeyl []Alayoi E]HR E]DCD [:]Finanve Z.Fhv []TS [:]P&R [:]Police [:]PWI [:]Court SM)NSOWS The department breathing systems, SCBA and SABA have exceeded 20 years of age. Both SUMMAItY systems have exceeded their service life. Funding in the Public Safety Plan is Identified to replace both systems in 2017. Staff recommends that Council pass Motion to approve this purchase at the 08/07/17 Regular Meeting, and that Council authorize the disposal, through trade in of the existing equipment. iiy El C.O,W. mtg. � CDN Comm Z Finance Comm. Public Safety Comm. F-1 Trans &Infrastructure [:)Arts Comm. [] Parks Comm. Ej Planning Comm. DATE-: 08/08/17 COMM FITEE CHAIR: SEAL RECOMMENDATIONS: SPONSolt/ADMIN. Fire Deprtment C0MMI'1-F1.1-'E Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $360,000 $480,000 $ Fund Source: PUBLIC SAFEW BOND Comments: There will be additional purchases associated with the replacement of the" systems. MTG. DATE RECORD OF COUNCIL ACTION 8/14/17 MTG. DATE ATTACHMENTS 8/14/17 Informational Memorandum dated 07/12/17 SCBA Purchase Project Recommendation Report Quote from SeaWestern,, territorial manufacturer's representative dated 07/11/17 HGAC Worksheet Minutes from the Finance Committee Meeting of 07/18/17 8/21/17 13 14 C4y of Tukwila Allan Ekberg, Mayor FROM: Jay C. Wittwer, Fire Chief BY: Chris Flores, Assistant Fire Chief DATE: 07/12/17 W_,Tl3:NT14 in M, V-3 a orl C. 14MMS-12 i-f-AllZme mu .ISSIE The department breathing systems, SCBA and SABA have exceeded 20 years of age. Funding in the Public Safety Plan is idened to replace both systems in 2017. The department s-- • • eorization from Council to purchase new systems and to dispose of the old systems through the vendor, for credit towards purchase of new equipment. F.T_11471fffZT91111,11 FRI SCBA is one of the most critical systems of Personal Protective Equipment in the modem firefighter's armor. It protects our respiratory systems from intense heat and toxic substances. It allows us to function in environments that can be deadly to the unprotected. SABA protects rescuers from the inhalation hazards associated with the confined space work place. This is an environment that is commonly entered by construction workers, utility workers, and some of our Tukwila Public Works employees. Both systems have exceeded their service life. The manufacturer no longer supports this equipment and repair parts are scavenged from units turned into the manufacturer's representative by other departments. Service life was extended through an extensive rebuild that was conducted on all systems five years ago. The Public Safety Bond identifies replacement of these systems at 15 -year intervals. This is consistent with a 15 -year warranty and a maximum service life of 15 years for all high-pressure cylinders. The department evaluated the breathing systems of two manufacturers, MSA and Scott. These are the only systems in use in King County, and a majority of Western Washington. Our current systems are MSA. MSA was again chosen, through an evaluation process that included search & rescue and live fire exercises at the Washington State Fire Service Training Academy. DISCUSSION Replacement is imperative. Approximately half of the current inventory of high-pressure breathing cylinders will expire in August of 2018. Manufacturing lead time, acceptance and training must be considered in the timing of replacement. An order placed by the end of August will place us in a favorable position to conduct all service preliminaries prior to the expiration of current components, We will also be afforded the pricing offered to the Puget Sound Regional Fire Authority and other ®. departments in a package sale and manufacturing window. The purchase is eligible to be executed under the HGAC Buy, but with better pricing than currently exists through HGAC Buy. This will be accomplished through discount for turn -in of existing equipment. HGIAC is an existing competitive government bid, In 2014 The City of Tukwila purchased two fire engines from Pierce Manufacturing through the HGAC Buy program, 15 FINANCIAL IMPACT The current financial impact is $360,000.00 from the Public Safety Plan Bonding. The overall project budget was 'identified at $480,000.00. Additional high-pressure cylinders, approximately half of current inventoq, must be reed starting in 2019 at a cost of equipment separate of this manufacturer must be purchased for the Supplied Air Breathing Apparatus systems. RECOMMENDATION iTA -- ATTACHMENTS -SCBA Purchase Project Recommendation Report -Quote from SeaWestern, territorial manufacturer's representative dated 07/11/17 -HGAC Worksheet W 2017 Info MemosWBAInfoMerno.doc 16 Self -Contained Breathing Apparatus Purchase Project Recommendation Report Introduction The Tukwila Fire Department employs the use of Self -Contained Breathing Apparatus (SCBA) in its firefighting operations. The SCBAs are made up of three main components: the harness, air cylinder, and facepiece, as well as multiple minor components: Heads -tip display (HUD), voice amplifier, and air-transfill hose. The current inventory of SCBAs have main components that are over 15 years old and some pieces have parts available to fix them. The facepieces are consistently failing due to the aging and degradation of the rubber materials. The majority of air cylinders will also reach the end of their service life in July of 2018. 1' Methodolo2v For this report, we surveyed fire departments throughout King County that had recently purchased or are currently in the process of purchasing new SCBAs. We were provided samples of their evaluation processes that we could incorporate into our own evaluations. We also observed formal presentations from the sales representatives for both the MSA SCBA and the Scott SCBA. We also provided opportunities for all firefighters to have hands-on scenarios followed by a standardized evaluation form and opportunities for individual input. Review of the SCBAs MSA - Currently use MSA and are familiar with overall operations. - The proposed 2018 ed, of NFPA 1981-2 requires no hardware updates without buddy - breather. only software updates. Updated facepiece has no outside attachments to get caught on and break. MSA trans -fill will equalize air between SCBAs regardless of air pressure. In-house technicians can make repairs and service SCBAs. Offer 4500 psi bottles rated for 45 minutes, 15 -year warranty on all parts which includes electronic parts and bottles, Scott - Do not currently use Scott, and transition to a new style will require more initial training, - The proposed 2018 ed. of NFPA 1981-2 requires hardware retrofitting to be compliant. Upgrades to facepiece require outside attachments which add to weight of mask.. Scott gives air to Scott, but will not give a] r to MSA, and trans-fiI I will on ly work i f supply air pressure is higher than the bottle needing air. SCBAs are serviced through a contract with the vendor. Offer 5500 psi bottles rated for 45 minutes, however current fill stations do not support 5500 psi, and the increase to a 5500 psi bottle does not increase work time. I 0 -year warranty on a I I parts and 15 -year warranty on the 1" stage regulator. 17 Evaluation/input Findings Following the hands-on scenarios, standardized evaluations were given. The individual scores were compiled, then averaged. The final score was an 89% for the MSA SCBA, and a 75% for the Scott SCBA (Figure 1). Opportunities for individual input for firefighters were made, and 72% favored MSA, 5 % favored Scott, 20% either had no preference or were undecided, and 3% gave no input (Figure 2). Excluding the 3% who gave no input, 100% of the firefighters felt there was enough information and opportunities given to make a final recommendation for the department. 100% 909� 80? K" 70% 60% 50% 40 ,� 30% 20% 0% 100% 90% 80% 70% 60IX. 50% 40% 30% 20% 10 `, 9:1 MSA 72% Figure 2 Individual Input Scott N Recommendations • MSA GJ • 'Frans -fill hose 0 Officer SCBA to include thermal imaging camera in pass device 0 45 Harnesses (7 harnesses to include thermal imaging camera), 90 bottles, 95 facepieces, In closing, there is a real need to replace our current generation of SCBAs. This need has been identified for several years and continues to be more critical with age-related breakdowns. The evaluation processes that were set up showed a clear preference for the MSA, G I SCBA. The warranty offered by MSA is better than that offered by Scott. Based on our research, we make the recommendation of the MSA GI SCBA. We feel this SCBA will ensure the department is outfitted with a SCBA that conforms to NFPA requirements and allows firefighters to do their Jobs effectively and safely. 19 20 SEAWESTERN FiRr FIGHTING Fot1PMFN-r P.O. Box 51, Kirkland, Washington 98083 Phone (425) 821-5858 / Fax (425) 823-0636 / Toll Free 1-800-327-5312 iN,%vw. seawe stern. co m / E-mail: info(ii,,seawestern.corn QUOTATION TO: Tukwila Fire Department DATE: 7,11.17 444 Andover Park E Tukwila, WA 98188 A11"N: AC Chi -is Flores Replying to your inquiry we are pleased to quote as follows: rri-,m 4 1 QTY I DESCRIPTION I UNIT PRICE I EXTENSION IMSA "1' SCBA S"Y'STEM 1 47 MSA "GI " Breathing Apparatus Includes: 4500 PSI Operating System with Remote Quick Connect Cylinder System, "G I" Carrier and Harness System with Chest Strap, Metal Cylinder Band and Adjustable Swiveling Lumbar Pad, "G I " Regulator with Solid Cover with Continuous Low Pressure Hose, Quick Connect Cylinder Connection, "G I" Amplifier System on Left Chest, "Cil" PASS Device on Right Shoulder and Rechargeable Battery System, NFP.rl 1981, 2013 Edition and NFPA 1982, 2013 Ediflon Coinplicini. ? 85 MSA "GI" Breathing Apparatus Facepiece Available in Small, Medium and Large. 3. 57 MSA "Gl"Breathing Apparatus 45 Minute Cylinder With Cylinder Valve, Quick Connect Fitting and Custorn Logo 4. 2 MSA "GI " Breathing Apparatus 60 Minute Cylinder With Cylinder Valve, Quick Connect Fitting and Custom Logo 5. 6 MSA "Gl " Breathing Apparatus SABA System ATO PCG41 DA2PO supplied with CJEN Fittings, I0 -minute Carbon Cylinder xv/Kevlar Bag Carrier System & Mask 6. 3 MSA "Gl " RITIRIC Systems with 60 Minute Bottle in a TrueNorth Bag, Includes Mask FOB: 'Tukwila, WA DELIVERY: 90 to 120 Days after receipt of order $285.001 $24,225.00 $1,165.001 $2,330.00 $4,300.00 1 $12,900.00 Sea Western, Inc. By: Adrian Parker 21 ,A SEAWESTERN FIRE FIGHTING F.QuIPMENT P.O. Box 51, Kirkland, Washington 98083 Phone (425) 821-5858 / Fax (425) 823-0636 / Toll Free 1-800-327-5312 seaxves tern. co m / E-mail: jnfoki;sea"restern.corn QUOTATION TO: Tukwila Fire Department DATE- 7.11 . 17 444 Andover Park E "Tukwila, WA 98188 ATTN: AC Chris Flores Replyint-F to your miquiry we are pleased to quote as follows: . - I ITEM 4 1 QTY DESCRIPTION UNIT PRICE I EXTENSION 7. 47 MSA "GI " Breathing Apparatus Option "D $75.00 $3,525.00 Servicable Shoulder Straps. 8. 4 MSA "Gl " Breathing Apparatus — Fill Station Adopter $525.00 $2,100.00 Quick Connect Adapter for Fill Station, Price Per Fill Position. 9. 1 MSA "Gl " Breathing Apparatus —Fit Test Adapter $315.00 $315.00 For Quantitative Fit Test of Department Members, 10. 5 MSA "GI " Spectacle Kits $115.00 $575.00 MSA part 10144230, Existing Prescription can be Retrofit. 11. 2 MSA "Gl " Tag Reader/ Writer $425.00 $850.00 Includes: Dongle and Software. One Red Dot, One Green Dot 12. 1 MS4 "GI " Flow Test Adapter $250.00 $250.00 13, 1 MSA "Gl " CARE Custom Tool Kit Na Charge 14. 4 CARE Trainingfor Tukwila SOBA Technicians No Charge 15. 7 MSA "Gl " Integrated TIC wl 10 -yr Warranty $1,095.00 $7,665.00 16. 5 MSA "Gl " Rechargeable Battery Charging Stations $575.00 $2,875.00 17. 12 MSA "Gl " Rechargeable Batteries $275.00 $3,300.00 FOB- Tukwila, WA DELIVERY: 90 to 120 Days after receipt of order Sea Western, Inc. By: Adrian Parker 22 SEAWESTERN FIRE, FiGirriNc EQUIPNIFNT P.O. Box 51, Kirkland, Washington 98083 Phone (425) 821-5858 /.Fax (425) 823-0636 / Toll Free 1-800-327-5312 N,Tww. se awe stern. co na / E-mail: inf(* �,wj,,-awe,sqe rn. corn QUOTATION TO: Tukwila Fire Departe ient DATE: 7.11.17 444 Andover Park E Tukwila, WA 98188 ATTN: A.C. Chris Flores ReplyingM, 10 V0LIr inquiry we are pleased to quote as follows: I ITEM P, I QTY DESCRIPTION I UNIT PRICE I EXI-ENS17N 18. 50 19. 47 20. 48 21, 48 22. t. of 23. 6 24 5 MSA "Gl " RFID Tags for Bluetooth Integration & Telemetr),, MSA "Gl " Traits -Fill Hose Pouch ,TSA ""GI " Cylinder Dove Tail Adapter RISA ""GI " Cylinder Quick Fill Adapter Parts Lot Per Attached I Budtlp Breather For Truck Supplied Air Transfill Hose Pricing Includes Training of Department Personnel on Donning and Doffing and Cleaning of MSA "GI " SCBA System. Pricing Includes Deliver- y to Department Location. Pricing Includes Use of PortaCount Facefit Testing Machinefor Initial Fit Testing of Department Membership. $30.00 $152.00 $37.50 $40.00 $2,832.26 $395.00 $699.00 Sub -Total S1,500.00 $7,144.00 $1,800.00 $1,920.00 $2,83Z26 $2,370.00 $3,495.00 $322,321.26 23 CONTRACT PRICING WORKSHEET Contract Date ffUCBuy EE08-15 ; 7.1 .17 For Catalog & Price Sheet Type Purchases No.: Prepared. This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC 713-993-4548. Therefore please type or print legibly. Buying a lire Department : contractor: lSeawestern, Inc. Agency; Contacti :AC Chris I-'Ioj-es Prepared 'Adrian Parker Person- By: I Phone: ]425.788,1625 Phone- `206-427-4967 Fax: -42+-823-0636 ' Email: chris,flores@tukwilawa.gov Ernall: pdri,an@seawestern.com Catalog I Price Sheet Product code F, ACD N a in e: General Description of Product/ Product Code NISA G I SC IJA w/Accsessories A. Catalog f Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary Quart Description Unit Pr Total 47 MSA G I ATO A-6 I FS444MA2CALAR 57201 268840 85 ]MSA GI MASK PIN 10161810 279:: 23715 to GI CYLINDERRIN 10156424 -SP 993� 9930 4 FILL STATION ADAPTER PIN 10 158408 615: 2460 :C 4 GA 347 ADAPTER P/N SCV10457 19,5:4 78 I :MSA AVIR ADAPTE'R PIN 10144231 -SP 120:: 120 57 MSA GI QUICK CONN L"C'I" ADAPTER P/N 10149702-S1' 53:: 3021 50 WSA ID Tates RN 10083875 36.71 1835 5 MSA G I RECHARGEABLE BATTERY CHARGING STATION P/N 10 158385 475 2375 12 :MSA GI RECHARGEABLE BATTERY II/N 10148741 -SI) 3201 3840 50 MSA G I IDTAGS PIN 10083875 36.7 1835 MSA GI 117 TAG Rl---'A DE:RUWRITER P/N 10158 07 600:: 1200 Total From Other Sheets, If Any: — _74J69 Subtotal A: 326718 B. L ' Inpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Quart Description Unit Pr Total 6 IMSA GI SABA SYSTEM A'I'O-PCCj4 I DA2PO 1445:: 8670 7 'VISA GI I.T]C INTEGRA'rEDTHERMAL IMAGING i CAMERA 2295: 16065 3 -MSA G I RIT/RIC 43001 12900 6 MSA G I EXTENDAIRF It BUDDY BREATHER W/11OUCH 395� 2370 Total From Other Sheets, If Any: 16996, Subtotal �Hf7(111 Check: Total cost of" IJ npubi i shed Options (13) cannot exceed 25% of the total of i : For this transaction the percentage is: the Base Unit Price plus Published Options. C. Trade-ins / Special Discounts / Other Allowances / Freight i Installation / Miscellaneous Charges TRADE IN OF ExisTING EQUIPMENT ($61,397.74) -61397.74 Subtotal C: -61397.74 Delivery Date:. Nov -=17 D. Total Purchase Price to+I3+C): 322321.26 F4111 City Council Finance Committee August 8, 2017— S30 p.m. — Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: Vicky Carlsen, Sherry Wright, Cindy Wilkins, Leon Richardson, Jay Wittwer, Chris Flores (left at 5:36 p.m.), Rose Warren 50!211111 EME. ,,� 19.9 M -T thina ADDaratus Purchases Sta* is seeking Council approval to purchase replacements for the Fire Department's Self Contained Breathing Apparatus (SCBA) and Supplied Air Breathing Apparatus (SABA) in the amount Of $322,321.26. The current systems have exceeded their useful life and are no longer supported by the manufacturer, The Public Safety Plan identified replacement at 15 -year intervals and provides funding in the amount Of $36o,000. Staff evaluated breathing systems from two manufacturers and have selected MSA for their merits and warranty option. UNANIMOUS APPROVAL. FORWARD TO AUGUST 24,203.7 COMMITTEE OF THE WHOLE. B. Grant Application: WSDOT Transportation Grant Focused on Trip Reduction Staff is seeking Committee approval to apply for a new WSDOT Transportation Grant Focused on Trip Reduction, due August 15, 2017. WSDOT is seeking to award up to $25o,000 for creative Transportation Demand Management (TDM) strategies throughout the state. If awarded, staff will use the fund to further implement TDM strategies and achievement of Regional Congestion Mitigation and Air Quality Improvement Program deliverables. UNANIMOUS APPROVAL. C. Police Department Evidence Purchases Staff is seeking Committee approval to purchase two Dry Safe Evidence Cabinets in the amount Of $3.4,829. The current space to dry biohazardous or wet items is insufficient. The drying cabinets would be placed in the lab and will have properventing and security. Staff is also seeking Committee approval to purchase a commercial freezer and temperature monitoring alarm system for evidence storage in the total amount of 68,673-34. There are no monitoring fees for the alarm system. Funds for these purchases are available from the Tukwila Motel Forfeiture Seizure Fund. UNANIMOUS APPROVAL. 25