HomeMy WebLinkAboutCDN 2017-08-14 Item 2B - Discussion - Formation of Tukwila Village Community OrganizationCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods
FROM: Derek Speck, Economic Development Administrator
CC: Mayor Ekberg
DATE: August 8, 2017
SUBJECT: Tukwila Village Community Organization Formation
ISSUE
Staff is seeking Council input on the formation of a non-profit organization to manage the
community room, community kitchen, and plaza at Tukwila Village.
BACKGROUND
In 2012 the City and Tukwila Village Development Associates (developer) approved a
Disposition and Development Agreement (DDA) that provided guidance for the development of
Tukwila Village. Section 2.8 (F) of the DDA addresses the management and operation of the
plaza and commons (community room and community kitchen). It provides that the developer,
in cooperation with the City, shall form an independent, community based non-profit
organization (community organization) that will manage, operate, maintain, and promote the use
of the plaza and commons. It further indicates the developer and City shall agree upon a plan
for the formation of the community organization including its initial mission, articles of
incorporation, bylaws, composition of board and officer positions, and board member selection.
The governing board of the community organization shall represent the interest of both the
community at large and the private owners and tenants of Tukwila Village.
DISCUSSION
In July, the developer arranged financial commitments to complete Phase 1 and completed the
purchase of the City's land for that phase. Additionally, construction of Phase 1 is well
underway with the plaza and commons building scheduled for completion this fall. Given the
recent progress, it is now time to form the community organization. The Senior Housing
Assistance Group (SHAG) is a non-profit partner with the developer and is helping the
developer with the formation of the community organization. Under direction of Executive
Director Jay Woolford, SHAG has begun drafting the guiding documents with input from City
staff, Mr. Woolford has experience forming and managing non -profits and is providing very
useful guidance. In particular, he has explained the importance of a non-profit board comprising
members who are committed to the organization's mission and vision and also bring
organizational or fundraising skills and assets to the organization. Both parties would like the
Council's input so we can ensure the community organization is successful and meets the
needs of all stakeholders.
Following are some draft concepts for the formation of the community organization:
7
INFORMATIONAL MEMO
Page 2
OLqanization Name
Sullivan Center at Tukwila Village
Mission
To foster Tukwila Village as a welcoming place where all residents can gather and connect with
each other to support the health and happiness of the residents of Tukwila Village, the
neighborhood, and the City of Tukwila.
Vision
The Sullivan Center's community room, community kitchen, and plaza will serve as a hub for
celebrating the rich diversity of the area through inter -generational, multi -cultural, multi -racial
activities accessible to residents and the neighboring community members of all financial
means.
Resources
• A 40 year lease of the Sullivan Center's community room, community kitchen, and plaza at
the cost of $1 per year.
• Initial funding from the Tukwila Village developer of $50,000.
• The ability to charge fees for the use of the facilities.
• The ability to receive grants from outside agencies.
Objigafions
To manage, operate, maintain, and promote the use of the community room, community
kitchen, and plaza to accomplish the mission in accord with the Conditions, Covenants, and
Restrictions (CC&Rs).
Board Member Categories
• City
• Corporate
• Education
• Healthcare
• Inter -generational (older adult or youth)
• Non-profit
Board Member Priority Criteria
• Company able to fund $5-10k annually
• Ethnic representation
• Inter -generational representation
• Organization or person able to supply volunteers
• Influencer: Someone able to bring along other funders
Stakeholders Meeting
It is important to recognize that a functional board will not be large enough to have seats for
every person or organization who has an interest in how the community spaces are used at
Tukwila Village. At the same time, it is important for the Board to stay aware of their mission to
serve the entire community. One method to facilitate this will be a requirement in the bylaws
regarding a stakeholder meeting.
C:1Userskch6stykAppDatakLocahMicrosofftWindowsUNetCar,helContent.OutlooklaOONUULGLICommunily Organization Info Merw.doc
8
IAIYw*Wf rrATWS'NTMMMW
Page 3
The bylaws will include a provision in which the organization invites stakeholders to an annual
meeting. The meeting will be open to the public. The organization will provide a report on the
types of activities, events, users, maintenance, and financial performance of the facilities. The
stakeholders will have an opportunity to provide feedback on the performance, a description of
unmet needs in the community and suggestions for the future. Some examples of stakeholders
will include the Tukwila School District, Tukwila Library (King County Library System),
HealthPoint, residents and businesses in Tukwila Village and the surrounding neighborhood and
City. It is possible that some of the stakeholders may be represented by a member of the
Board.
Depending on Council's feedback, staff will continue to work with the developer and SHAG with
the intention of completing the formation of the board during 2017.
FINANCIAL IMPACT
There is no significant financial or budgetary impact to the City for this item. The City is not
committed to provide funding to the community organization. The formation work will require
some staff time and legal review.
RECOMMENDATION
The Council is being asked to provide input at the Committee of the Whole meeting on August
28, 2017 regarding the draft concepts to form the community organization as outlined in this
memo. It is not necessary for this item to move to a Regular Council meeting.
ATTACHMENTS
None
C:iUsers\christy%ppData'kLoGallMicrosoftiWindows\lNetCacheContent.Out[DoklOONUULOLtCommunity Organization Into Merno,doc
9